A civil construction company (doing road and commercial construction) in Suffolk, VA, is in search of an experienced (construction) Administration Support Specialist, that is comfortable wearing many hats to get the job done. This position is in Suffolk.
Many duties will include (and need experience in):
- Accounting (AP/Payroll/and other tasks)
- Construction Administration
- Office Management
Full Time, Permanent Position
TO APPLY: COMPLETE our Online Application at:
then call us to verify we received it,
PAY: $16.00+ hr, depending on experience
SHIFT: Mon-Fri; 8am to 5pm
Must have experience in:
General Accounting:
- Scan and enter data for AP vendor invoices into ERP (Spectrum)
- Support for equipment related transactions for review and posting into ERP (Spectrum).
- Prepare and mail check runs.
- Payroll responsibilities to include:
- Input time in ERP (Spectrum) (primarily office employees) o Reconciliation and submission of tax filings and payments
- Input, reconciliation and submission of worker's compensation premiums
Administration:
- Complete vendor credit applications and renewals
- Complete locality business license applications and renewals
- Assist job applicants and new hires in completing applications and other onboarding materials
- Process new hires:
- DMV record pulls to E-verify
- Organize and maintain employee files and records o Setup new hires in ERP (Spectrum)
- Setup and invite new hires to enroll in benefits portal
- Support compliance vendor / subcontractor compliance requirements (obtain, scan and upload COIs, W-9s and lien waivers from vendors into ERP (Spectrum)).
- Miscellaneous letters, emails and other correspondence as required
- Provide VCC COIs, W-9 and lien waivers to suppliers and customers.
Office Management:
- Order and manage supplies of office materials, mobile phones and tablets
- Coordinate with repair and maintenance vendors for office matters
- Prepare communications, such as memos, emails, invoices, reports and other correspondence as required for management team
Phone System:
- Answer and route phone calls to relevant staff.
- Manage the auto-attendant and after-hours messaging system.
- Manage phone hardware and software as required.