Administrative Assistant I - EISS.

ABOUT THE ORGANIZATION:

Catholic Charities, Diocese of Trenton is a faith inspired non-profit organization, mission-driven, family-friendly, and passionate about services to our communities. We offer a wide variety of exciting career opportunities in the areas of Direct Care, Clinical, Fundraising, Human Resources, IT, Finance, Marketing, and Nursing. When you join us, you can expect a true focus on work-life balance, competitive salaries, comprehensive benefit programs, and an environment that promotes inclusion. Some of our benefits include: generous paid Holidays, Vacation, and Sick time; excellent health & pension plans; and wide array of training and staff development opportunities to earn on-site CEUs. Catholic Charities is an Affirmative Action / Equal Opportunity Employer, fostering a diverse and inclusive environment for staff as well as for people seeking assistance. To learn more about the agency, please visit our website at : .

JOB SUMMARY: Work involves a wide variety of involved clerical operations, requiring the interpretation of broad guidelines.

ESSENTIAL FUNCTIONS:

1. Performs moderate level administrative functions (word processing, presentations)
2. May assist with bi-weekly and hourly payroll information
3. Prepares bank deposits and statements of revenue as needed
4. Prepares and submits billings as needed
5. Assists with statistical reporting and facilities management as needed
6. Responsible for disbursement, maintenance and reconciliation of petty cash as required
7. Establishes, maintains and updates the filing system
8. Compiles reports; updates, checks and completes records, forms and documents
9. Processes and distributes confidential and sensitive documents
10. Answers phones, greets customers
11. Performs other general clerical duties (typing, filing, distributing mail, etc.)
12. Operates and maintains a variety of office equipment

SUPERVISORY REQUIREMENTS: possibly

Job Requirements:

KNOWLEDGE/SKILLS/ABILITIES: Excellent verbal and written communication skills. Comprehensive knowledge of office administrative procedures. Competency in a variety of computer software. Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.

MINIMUM QUALIFICATIONS: HS or GED + 3 years related work experience; OR 1 year of college + 2 years of related work experience. Proficient in word processing, spreadsheets and/or other office applications. Must pass skills test. One year of supervisory experience, if applicable. Skilled in composing, typing, and proofing materials.

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