ARCADIA MANAGEMENT SERVICES CO
San Jose, California
WHO WE ARE Arcadia Management Services is a privately held, full-service property management company based in San Jose, California. As part of the Arcadia family of companies, we oversee a diverse residential portfolio throughout the Bay Area, with a long-standing track record of operational excellence and long-term ownership. Our success is built on high standards, accountability, and consistency in execution. We take a disciplined, hands-on approach to property operations and expect the same level of ownership from our team. Many of our employees have built long careers here-a reflection of our commitment to stability, professionalism, and doing things the right way. WHO WE NEED We are seeking a detail-oriented, highly organized professional who thrives in a high-accountability environment and is comfortable working at the intersection of operations, legal coordination, and risk management. The ideal candidate is: Process-driven and highly organized, with the ability to manage multiple complex matters simultaneously A strong communicator, capable of working effectively with property teams, attorneys, insurance partners, and executive leadership Thoughtful and decisive, with sound judgment around escalation, risk, and prioritization Resilient under pressure, able to manage deadlines, disputes, and competing priorities with professionalism Highly accountable, taking full ownership of responsibilities and driving issues through to resolution WHAT WE OFFER We offer the opportunity to be part of a stable, established organization where your work has real visibility and impact. This role provides direct exposure to leadership, meaningful responsibility, and the ability to influence outcomes across the portfolio. In addition, we offer: A collaborative, high-performing environment with clear expectations and leadership support Exposure to complex legal, claims, and operational challenges with real business impact A comprehensive and competitive benefits package, including medical, dental, vision, retirement plans, and paid time off Long-term career stability and growth opportunities within a company that values tenure and promotes from within JOB DESCRIPTION This role supports the residential property portfolio by managing eviction processes, coordinating litigation and claims, and partnering with internal teams and external counsel to mitigate legal and operational risk. This is a hands-on, in-house role focused on execution, coordination, and continuous process improvement. The position serves as a key liaison between property operations, legal counsel, and insurance partners, ensuring compliance with applicable laws and consistency in case handling across the portfolio. This role does not provide legal advice. DUTIES AND RESPONSIBILITIES Executive Reporting & Stakeholder Communication Prepare and deliver regular reporting to the management team on eviction activity, claims status, legal trends, and risk exposure Present monthly and quarterly summaries of portfolio-wide legal and claims activity, including key metrics, trends, and areas of concern Provide timely and ongoing updates to the President, CFO and Director of Residential Property Management on significant claims, litigation matters, and emerging risks Escalate high-risk or high impact matters promptly, ensuring leadership has clear visibility into potential exposure and recommended actions Develop clear, concise reporting materials that translate legal and claims data into actionable business insights Evictions & Lease Enforcement Manage the full lifecycle of eviction (unlawful detainer) matters across the portfolio Coordinate with property managers, residents, and outside counsel to ensure timely and compliant filings Prepare and review notices (e.g., pay-or-quit, termination notices) Track court deadlines, filings, and case status Maintain accurate records and reporting Ensure consistent application of company policies and legal requirements across all properties Small Claims Court Coordination Manage small claims cases including unpaid rent, damages, and disputes Evaluate case outcomes for process improvement Prepare, file, and manage small claims actions including documentation, evidence, and court coordination Attend hearings as needed and support property teams in case preparation Claims & Insurance Management Manage liability, property damage, and tenant-related claims Monitor self-insured retention or deductible Serve as contact with insurance carriers and adjusters Coordinate documentation and claim follow-up Monitor claim trends, loss drivers, and exposure to inform risk mitigation strategies and operational improvements. Identify recurring issues and partner with leadership to implement preventative solutions Legal & Outside Counsel Coordination Partner with outside counsel on eviction and claims matters Manage documentation and case files Track legal spend, review invoices for accuracy, and support budget oversight Portfolio Risk & Compliance Support Monitor compliance with California landlord-tenant, fair housing, and related regulatory requirements Provide guidance to property teams on lease enforcement and documentation Operational Oversight & Reporting Maintain tracking systems for evictions, claims, and legal matters Prepare reports on case activity and trends Develop procedures and templates Train property teams on processes Drive standardization of processes, templates, and documentation across the portfolio QUALIFICATIONS: 5 plus years of experience in litigation support and claims management Experience working with California landlord-tenant law and eviction processes Strong organizational and case management skills Excellent written and verbal communication skills Ability to manage multiple priorities, meet deadlines, and adapt to changing demands Experience working with property management teams and/or real estate operations Proficiency with property management software (e.g., Yardi), Microsoft Office, and cloud-based document systems (e.g., Box) Education: Bachelor's degree, Paralegal certificate, or equivalent combination of education and experience CORE COMPETENCIES: Judgment & Risk Awareness Ability to assess legal exposure and business risk Sound judgment when determining escalation vs. resolution Organization & Attention to Detail High attention to detail with strong case management discipline Ability to track and manage multiple concurrent matters Strong memory and recall ability to accurately retain and reference case details, timelines, and documentation across multiple matters Discretion & Professionalism Handles sensitive legal and employee-related matters with confidentiality Maintains neutrality and objectivity in investigations and disputes Communication & Influence Communicate effectively with attorneys, insurance carriers, and internal teams Able to translate legal concepts into practical operational guidance Resilience & Adaptability Manages urgent deadlines and complex disputes calmly Maintains professionalism in high-pressure or adversarial situations PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Ability to sit for extended periods while working at a computer and reviewing documents Frequent use of hands and fingers to operate a computer, keyboard, and standard office equipment Ability to read, review, and analyze detailed written materials and electronic records Ability to communicate clearly in person, by phone, and in virtual meetings Ability to occasionally stand, walk, and move between office locations or attend court proceedings and property sites Ability to lift and carry files or materials up to 15 pounds on an occasional basis Ability to travel locally between properties, courts, or meetings as needed Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions of the position. Additional Requirements: Must pass a background check after conditional offer of employment. This company participates in E-Verify to confirm the employment eligibility of all new employees. Benefits: Comprehensive benefits package including health insurance, retirement plans, and paid time off. Opportunities for professional development. A collaborative and supportive work environment with a focus on employee well-being and growth. Pay Range: The pay range for this position reflects the minimum and maximum target for new hire salaries for this role in California. It is expected to be $95,000 - $125,000 per year plus an annual discretionary bonus plan; however, base pay offered may vary depending on multiple individualized factors, including job-related knowledge, skills, experience and internal equity. . click apply for full job details
06/04/2026
Full time
WHO WE ARE Arcadia Management Services is a privately held, full-service property management company based in San Jose, California. As part of the Arcadia family of companies, we oversee a diverse residential portfolio throughout the Bay Area, with a long-standing track record of operational excellence and long-term ownership. Our success is built on high standards, accountability, and consistency in execution. We take a disciplined, hands-on approach to property operations and expect the same level of ownership from our team. Many of our employees have built long careers here-a reflection of our commitment to stability, professionalism, and doing things the right way. WHO WE NEED We are seeking a detail-oriented, highly organized professional who thrives in a high-accountability environment and is comfortable working at the intersection of operations, legal coordination, and risk management. The ideal candidate is: Process-driven and highly organized, with the ability to manage multiple complex matters simultaneously A strong communicator, capable of working effectively with property teams, attorneys, insurance partners, and executive leadership Thoughtful and decisive, with sound judgment around escalation, risk, and prioritization Resilient under pressure, able to manage deadlines, disputes, and competing priorities with professionalism Highly accountable, taking full ownership of responsibilities and driving issues through to resolution WHAT WE OFFER We offer the opportunity to be part of a stable, established organization where your work has real visibility and impact. This role provides direct exposure to leadership, meaningful responsibility, and the ability to influence outcomes across the portfolio. In addition, we offer: A collaborative, high-performing environment with clear expectations and leadership support Exposure to complex legal, claims, and operational challenges with real business impact A comprehensive and competitive benefits package, including medical, dental, vision, retirement plans, and paid time off Long-term career stability and growth opportunities within a company that values tenure and promotes from within JOB DESCRIPTION This role supports the residential property portfolio by managing eviction processes, coordinating litigation and claims, and partnering with internal teams and external counsel to mitigate legal and operational risk. This is a hands-on, in-house role focused on execution, coordination, and continuous process improvement. The position serves as a key liaison between property operations, legal counsel, and insurance partners, ensuring compliance with applicable laws and consistency in case handling across the portfolio. This role does not provide legal advice. DUTIES AND RESPONSIBILITIES Executive Reporting & Stakeholder Communication Prepare and deliver regular reporting to the management team on eviction activity, claims status, legal trends, and risk exposure Present monthly and quarterly summaries of portfolio-wide legal and claims activity, including key metrics, trends, and areas of concern Provide timely and ongoing updates to the President, CFO and Director of Residential Property Management on significant claims, litigation matters, and emerging risks Escalate high-risk or high impact matters promptly, ensuring leadership has clear visibility into potential exposure and recommended actions Develop clear, concise reporting materials that translate legal and claims data into actionable business insights Evictions & Lease Enforcement Manage the full lifecycle of eviction (unlawful detainer) matters across the portfolio Coordinate with property managers, residents, and outside counsel to ensure timely and compliant filings Prepare and review notices (e.g., pay-or-quit, termination notices) Track court deadlines, filings, and case status Maintain accurate records and reporting Ensure consistent application of company policies and legal requirements across all properties Small Claims Court Coordination Manage small claims cases including unpaid rent, damages, and disputes Evaluate case outcomes for process improvement Prepare, file, and manage small claims actions including documentation, evidence, and court coordination Attend hearings as needed and support property teams in case preparation Claims & Insurance Management Manage liability, property damage, and tenant-related claims Monitor self-insured retention or deductible Serve as contact with insurance carriers and adjusters Coordinate documentation and claim follow-up Monitor claim trends, loss drivers, and exposure to inform risk mitigation strategies and operational improvements. Identify recurring issues and partner with leadership to implement preventative solutions Legal & Outside Counsel Coordination Partner with outside counsel on eviction and claims matters Manage documentation and case files Track legal spend, review invoices for accuracy, and support budget oversight Portfolio Risk & Compliance Support Monitor compliance with California landlord-tenant, fair housing, and related regulatory requirements Provide guidance to property teams on lease enforcement and documentation Operational Oversight & Reporting Maintain tracking systems for evictions, claims, and legal matters Prepare reports on case activity and trends Develop procedures and templates Train property teams on processes Drive standardization of processes, templates, and documentation across the portfolio QUALIFICATIONS: 5 plus years of experience in litigation support and claims management Experience working with California landlord-tenant law and eviction processes Strong organizational and case management skills Excellent written and verbal communication skills Ability to manage multiple priorities, meet deadlines, and adapt to changing demands Experience working with property management teams and/or real estate operations Proficiency with property management software (e.g., Yardi), Microsoft Office, and cloud-based document systems (e.g., Box) Education: Bachelor's degree, Paralegal certificate, or equivalent combination of education and experience CORE COMPETENCIES: Judgment & Risk Awareness Ability to assess legal exposure and business risk Sound judgment when determining escalation vs. resolution Organization & Attention to Detail High attention to detail with strong case management discipline Ability to track and manage multiple concurrent matters Strong memory and recall ability to accurately retain and reference case details, timelines, and documentation across multiple matters Discretion & Professionalism Handles sensitive legal and employee-related matters with confidentiality Maintains neutrality and objectivity in investigations and disputes Communication & Influence Communicate effectively with attorneys, insurance carriers, and internal teams Able to translate legal concepts into practical operational guidance Resilience & Adaptability Manages urgent deadlines and complex disputes calmly Maintains professionalism in high-pressure or adversarial situations PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Ability to sit for extended periods while working at a computer and reviewing documents Frequent use of hands and fingers to operate a computer, keyboard, and standard office equipment Ability to read, review, and analyze detailed written materials and electronic records Ability to communicate clearly in person, by phone, and in virtual meetings Ability to occasionally stand, walk, and move between office locations or attend court proceedings and property sites Ability to lift and carry files or materials up to 15 pounds on an occasional basis Ability to travel locally between properties, courts, or meetings as needed Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions of the position. Additional Requirements: Must pass a background check after conditional offer of employment. This company participates in E-Verify to confirm the employment eligibility of all new employees. Benefits: Comprehensive benefits package including health insurance, retirement plans, and paid time off. Opportunities for professional development. A collaborative and supportive work environment with a focus on employee well-being and growth. Pay Range: The pay range for this position reflects the minimum and maximum target for new hire salaries for this role in California. It is expected to be $95,000 - $125,000 per year plus an annual discretionary bonus plan; however, base pay offered may vary depending on multiple individualized factors, including job-related knowledge, skills, experience and internal equity. . click apply for full job details
Position Title: Corporate Paralegal (On-Site) Location: Granville , OH Pay Range: N/A Application Instructions Please complete the application completely and accurately. Position Description Position Summary As the Corporate Paralegal at New River Electrical Corporation (the "Company"), you will be a key member of the Legal and Compliance Department, providing paralegal support across corporate governance, compliance, litigation, and transactional matters. You will support the Company's financing, licensing, ESOP administration, and corporate governance functions. This position will report to the Vice President, General Counsel or the Associate General Counsel and may be based in Cleveland, Ohio; Granville, Ohio; or Roanoke, Virginia. Duties/Responsibilities: Corporate/Transactional Support corporate governance functions, including entity management, corporate recordkeeping, board and committee materials, and annual filings. Assist with ESOP administration and related reporting in coordination with the Company's ESOP trustee, third-party administrator, and outside counsel. Assist with mergers and acquisitions, including due diligence document collection, organization, and review. Assist with financing transactions, including document preparation, closing coordination, and post-closing administration. Litigation & Legal Support Assist with claims and litigation management, including document collection and preservation, matter tracking, and coordination with outside counsel. Assist with safety-related legal matters and labor and employment matters as needed, including support for workplace investigations, regulatory responses, and document preparation. Process and manage subpoenas, garnishments, and other legal process, coordinating responses with the appropriate internal departments and outside counsel. Manage and administer the litigation hold software and litigation hold process. Manage and review customer and subcontractor lien waivers and the lien waiver process for the legal department. Compliance & General Partner with the General Counsel, Associate General Counsel, and Senior Corporate Counsel to develop legal and compliance training content and substantive legal and compliance templates for use across the organization. Draft, review, and prepare legal documents, including contracts, internal policies, and compliance reports. Conduct legal research on statutes, regulations, and case law relevant to the company's business. Answer, track, and manage customer risk assessments, pre-qualification questionnaires, and vendor qualification submissions. Manage state licensing, business registrations, and qualifications, including new registrations, renewals, and compliance tracking across all jurisdictions in which the Company operates. Support compliance program administration, including policy management, monitoring activities, and compliance reporting. Perform other duties as assigned. Core Competencies Demonstrates a high degree of emotional intelligence, including self-awareness, empathy, and the ability to navigate sensitive situations with sound judgment and composure. Builds trust-based relationships across all levels of the organization, approaching colleagues as a true partner and teammate rather than solely as an administrative resource. Communicates with clarity, candor, and respect, able to deliver difficult messages constructively and receive feedback with openness. Thrives in a collaborative, team-oriented environment and actively contributes to a positive and supportive workplace culture. Adapts communication style and approach to meet the needs of diverse stakeholders, from field operations to senior leadership. Demonstrates accountability, reliability, and a genuine commitment to the success of the team. Handles confidential information securely and in accordance with legal and corporate policies. Position Requirements Qualifications Associate's degree required; Bachelor's degree or Paralegal Certificate from an ABA-approved program preferred. Minimum of 3 years of paralegal experience, with experience in legal operations, corporate governance, or compliance preferred. Experience with legal billing, budget management, and vendor management processes. Familiarity with corporate governance, entity management, and business licensing requirements. Exposure to ESOP administration, financing transactions, or mergers and acquisitions is a plus. Experience processing subpoenas, garnishments, or other legal process preferred. Strong organizational and project management skills and high attention to detail, with the ability to manage multiple priorities and deadlines simultaneously. Strong communication and interpersonal skills, with the ability to interact effectively with senior management, business partners, and external stakeholders High ethical standards and professional integrity. Proficiency in Microsoft Office Suite and legal technology platforms. Ability to work independently and as part of a team. Travel Occasional travel may be required. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to see, talk and hear. The employee is required to sit at a desk and work on a computer for prolonged periods of time. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Equal Opportunity Employer AAP/EEO Statement It has been and will continue to be a fundamental policy of the Company not to discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or status as a veteran, or any other basis protected by applicable federal, state or local law, with respect to recruitment, hiring, training, promotion, and other terms and condition of employment. PIa95d34053fdc-4227
06/02/2026
Full time
Position Title: Corporate Paralegal (On-Site) Location: Granville , OH Pay Range: N/A Application Instructions Please complete the application completely and accurately. Position Description Position Summary As the Corporate Paralegal at New River Electrical Corporation (the "Company"), you will be a key member of the Legal and Compliance Department, providing paralegal support across corporate governance, compliance, litigation, and transactional matters. You will support the Company's financing, licensing, ESOP administration, and corporate governance functions. This position will report to the Vice President, General Counsel or the Associate General Counsel and may be based in Cleveland, Ohio; Granville, Ohio; or Roanoke, Virginia. Duties/Responsibilities: Corporate/Transactional Support corporate governance functions, including entity management, corporate recordkeeping, board and committee materials, and annual filings. Assist with ESOP administration and related reporting in coordination with the Company's ESOP trustee, third-party administrator, and outside counsel. Assist with mergers and acquisitions, including due diligence document collection, organization, and review. Assist with financing transactions, including document preparation, closing coordination, and post-closing administration. Litigation & Legal Support Assist with claims and litigation management, including document collection and preservation, matter tracking, and coordination with outside counsel. Assist with safety-related legal matters and labor and employment matters as needed, including support for workplace investigations, regulatory responses, and document preparation. Process and manage subpoenas, garnishments, and other legal process, coordinating responses with the appropriate internal departments and outside counsel. Manage and administer the litigation hold software and litigation hold process. Manage and review customer and subcontractor lien waivers and the lien waiver process for the legal department. Compliance & General Partner with the General Counsel, Associate General Counsel, and Senior Corporate Counsel to develop legal and compliance training content and substantive legal and compliance templates for use across the organization. Draft, review, and prepare legal documents, including contracts, internal policies, and compliance reports. Conduct legal research on statutes, regulations, and case law relevant to the company's business. Answer, track, and manage customer risk assessments, pre-qualification questionnaires, and vendor qualification submissions. Manage state licensing, business registrations, and qualifications, including new registrations, renewals, and compliance tracking across all jurisdictions in which the Company operates. Support compliance program administration, including policy management, monitoring activities, and compliance reporting. Perform other duties as assigned. Core Competencies Demonstrates a high degree of emotional intelligence, including self-awareness, empathy, and the ability to navigate sensitive situations with sound judgment and composure. Builds trust-based relationships across all levels of the organization, approaching colleagues as a true partner and teammate rather than solely as an administrative resource. Communicates with clarity, candor, and respect, able to deliver difficult messages constructively and receive feedback with openness. Thrives in a collaborative, team-oriented environment and actively contributes to a positive and supportive workplace culture. Adapts communication style and approach to meet the needs of diverse stakeholders, from field operations to senior leadership. Demonstrates accountability, reliability, and a genuine commitment to the success of the team. Handles confidential information securely and in accordance with legal and corporate policies. Position Requirements Qualifications Associate's degree required; Bachelor's degree or Paralegal Certificate from an ABA-approved program preferred. Minimum of 3 years of paralegal experience, with experience in legal operations, corporate governance, or compliance preferred. Experience with legal billing, budget management, and vendor management processes. Familiarity with corporate governance, entity management, and business licensing requirements. Exposure to ESOP administration, financing transactions, or mergers and acquisitions is a plus. Experience processing subpoenas, garnishments, or other legal process preferred. Strong organizational and project management skills and high attention to detail, with the ability to manage multiple priorities and deadlines simultaneously. Strong communication and interpersonal skills, with the ability to interact effectively with senior management, business partners, and external stakeholders High ethical standards and professional integrity. Proficiency in Microsoft Office Suite and legal technology platforms. Ability to work independently and as part of a team. Travel Occasional travel may be required. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to see, talk and hear. The employee is required to sit at a desk and work on a computer for prolonged periods of time. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Equal Opportunity Employer AAP/EEO Statement It has been and will continue to be a fundamental policy of the Company not to discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or status as a veteran, or any other basis protected by applicable federal, state or local law, with respect to recruitment, hiring, training, promotion, and other terms and condition of employment. PIa95d34053fdc-4227
Description: We are seeking an experienced Senior Corporate Paralegal/Legal Contracts Specialist to support a lean, fast-paced in-house legal department of a publicly traded company. This role provides broad-based legal support across board and committee support, routine commercial contracting, legal operations, systems management, and selected public company and intellectual property support. This is a senior legal support role for a professional who is above a purely administrative level but is not an attorney. The ideal candidate will have 5+ years of relevant legal experience in an in-house legal department, law firm, or similar environment, with experience spanning some combination of board support, contract administration, legal operations, commercial contracting, and corporate paralegal work. The successful candidate must exercise the utmost discretion, demonstrate exceptional attention to detail, and thrive in an environment where urgent matters, shifting priorities, and executive-driven requests are common. This person must be able to set aside lower-priority work, pivot quickly to priority matters, and then return to other projects without losing accuracy or momentum. This role will also require periodic extended hours and responsiveness outside normal business hours in connection with board matters, transaction support, contract deadlines, public company obligations, or other urgent business needs. What You'll Get to Work On Gain direct exposure to corporate governance in a public-company environment. Partner closely with executive leadership and cross-functional stakeholders, including commercial teams, finance, HR, and scientific teams. Help build and improve contract management and legal operations processes in a lean, highly collaborative legal team. Take on a broad, visible role with meaningful responsibility and day-to-day impact across the organization. Key Responsibilities Support first-pass drafting, review, redlining, and administration of routine commercial agreements using approved templates and playbooks, subject to attorney supervision and final attorney approval, including NDAs, vendor agreements, supply agreements, services agreements, consulting agreements, amendments, statements of work, and other routine commercial contracts. Support contract administration processes, including intake, template population, routing, approvals, signature coordination, status tracking, and organization of fully executed agreements. Manage multiple assignments simultaneously while maintaining a high degree of accuracy, responsiveness, professionalism, sound judgment, and attention to detail. Maintain and support legal operations tools and systems, including contract management systems, document repositories, trackers, dashboards, and related workflows. Support use of internal business systems, including NetSuite, Salesforce, and other legal or operational platforms, as applicable. Maintain corporate records, trackers, and related legal documentation in an organized and audit-ready manner. Assist with preparation, coordination, and filing support for SEC and other public company documents, as needed. Identify non-standard, higher-risk, or business-sensitive terms and escalate appropriately to supervising counsel. Coordinate document execution processes, including use of DocuSign and related signature workflows. Partner directly with commercial teams, field teams, scientists, finance, HR, and executive leadership on contract-related, operational, and legal support matters. Assist with patent-related administration and USPTO-related processes, as needed. Support board of directors and committee meetings, including preparation and organization of agendas, materials, minutes, action items, and related records. Requirements: Paralegal certificate, bachelor's degree, or equivalent combination of education and experience. 5+ years of relevant legal experience in an in-house legal department, law firm, or comparable environment. Ability to work onsite at the Company's Rockville, Maryland headquarters on a regular basis, with flexibility for limited remote work as business needs and department priorities permit. Experience supporting board and committee meetings, including board materials, agendas, minutes, and related documentation. Experience handling routine commercial contracts under attorney supervision, including drafting, review, redlining, routing, and execution support. Experience with legal operations and contract workflow tools, including contract management systems, document repositories, workflow trackers, electronic signature platforms, and related business systems. Strong organizational skills and exceptional attention to detail; accuracy is of utmost importance in this role. Demonstrated ability to handle highly confidential and sensitive information with the utmost discretion and professionalism. Ability to independently manage routine legal support matters and appropriately escalate legal, business, or process issues. Proficiency in Microsoft Office is required, including strong working knowledge of Word, Excel, PowerPoint, Outlook, and related tools. Strong written and verbal communication skills and the ability to interact effectively with executives and cross-functional stakeholders. Preferred Qualifications In-house legal department experience, particularly in a publicly traded company environment. Experience supporting a commercial organization with commercial teams, field teams, scientists, and related business stakeholders. Experience coordinating with outside counsel on corporate, securities, patent, and contract matters. Life sciences, biotech, or other regulated-industry experience is helpful, but not required. Some familiarity with SEC reporting requirements, EDGAR, Section 16 filings, proxy support, and related public company processes. Ideal Candidate Profile The ideal candidate is a proactive, business-minded legal professional who brings a practical mix of board support, contracts, legal operations, and systems experience. This person is comfortable supporting senior leadership, managing sensitive materials, handling routine commercial contracts under attorney supervision, and operating with a high level of independence and professionalism. MaxCyte offers a base salary, annual bonus, and equity. MaxCyte also offers a comprehensive benefits package including health, dental, vision, life, and disability insurance and generous time off. MaxCyte is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status PIa8f5aaf5-
06/01/2026
Full time
Description: We are seeking an experienced Senior Corporate Paralegal/Legal Contracts Specialist to support a lean, fast-paced in-house legal department of a publicly traded company. This role provides broad-based legal support across board and committee support, routine commercial contracting, legal operations, systems management, and selected public company and intellectual property support. This is a senior legal support role for a professional who is above a purely administrative level but is not an attorney. The ideal candidate will have 5+ years of relevant legal experience in an in-house legal department, law firm, or similar environment, with experience spanning some combination of board support, contract administration, legal operations, commercial contracting, and corporate paralegal work. The successful candidate must exercise the utmost discretion, demonstrate exceptional attention to detail, and thrive in an environment where urgent matters, shifting priorities, and executive-driven requests are common. This person must be able to set aside lower-priority work, pivot quickly to priority matters, and then return to other projects without losing accuracy or momentum. This role will also require periodic extended hours and responsiveness outside normal business hours in connection with board matters, transaction support, contract deadlines, public company obligations, or other urgent business needs. What You'll Get to Work On Gain direct exposure to corporate governance in a public-company environment. Partner closely with executive leadership and cross-functional stakeholders, including commercial teams, finance, HR, and scientific teams. Help build and improve contract management and legal operations processes in a lean, highly collaborative legal team. Take on a broad, visible role with meaningful responsibility and day-to-day impact across the organization. Key Responsibilities Support first-pass drafting, review, redlining, and administration of routine commercial agreements using approved templates and playbooks, subject to attorney supervision and final attorney approval, including NDAs, vendor agreements, supply agreements, services agreements, consulting agreements, amendments, statements of work, and other routine commercial contracts. Support contract administration processes, including intake, template population, routing, approvals, signature coordination, status tracking, and organization of fully executed agreements. Manage multiple assignments simultaneously while maintaining a high degree of accuracy, responsiveness, professionalism, sound judgment, and attention to detail. Maintain and support legal operations tools and systems, including contract management systems, document repositories, trackers, dashboards, and related workflows. Support use of internal business systems, including NetSuite, Salesforce, and other legal or operational platforms, as applicable. Maintain corporate records, trackers, and related legal documentation in an organized and audit-ready manner. Assist with preparation, coordination, and filing support for SEC and other public company documents, as needed. Identify non-standard, higher-risk, or business-sensitive terms and escalate appropriately to supervising counsel. Coordinate document execution processes, including use of DocuSign and related signature workflows. Partner directly with commercial teams, field teams, scientists, finance, HR, and executive leadership on contract-related, operational, and legal support matters. Assist with patent-related administration and USPTO-related processes, as needed. Support board of directors and committee meetings, including preparation and organization of agendas, materials, minutes, action items, and related records. Requirements: Paralegal certificate, bachelor's degree, or equivalent combination of education and experience. 5+ years of relevant legal experience in an in-house legal department, law firm, or comparable environment. Ability to work onsite at the Company's Rockville, Maryland headquarters on a regular basis, with flexibility for limited remote work as business needs and department priorities permit. Experience supporting board and committee meetings, including board materials, agendas, minutes, and related documentation. Experience handling routine commercial contracts under attorney supervision, including drafting, review, redlining, routing, and execution support. Experience with legal operations and contract workflow tools, including contract management systems, document repositories, workflow trackers, electronic signature platforms, and related business systems. Strong organizational skills and exceptional attention to detail; accuracy is of utmost importance in this role. Demonstrated ability to handle highly confidential and sensitive information with the utmost discretion and professionalism. Ability to independently manage routine legal support matters and appropriately escalate legal, business, or process issues. Proficiency in Microsoft Office is required, including strong working knowledge of Word, Excel, PowerPoint, Outlook, and related tools. Strong written and verbal communication skills and the ability to interact effectively with executives and cross-functional stakeholders. Preferred Qualifications In-house legal department experience, particularly in a publicly traded company environment. Experience supporting a commercial organization with commercial teams, field teams, scientists, and related business stakeholders. Experience coordinating with outside counsel on corporate, securities, patent, and contract matters. Life sciences, biotech, or other regulated-industry experience is helpful, but not required. Some familiarity with SEC reporting requirements, EDGAR, Section 16 filings, proxy support, and related public company processes. Ideal Candidate Profile The ideal candidate is a proactive, business-minded legal professional who brings a practical mix of board support, contracts, legal operations, and systems experience. This person is comfortable supporting senior leadership, managing sensitive materials, handling routine commercial contracts under attorney supervision, and operating with a high level of independence and professionalism. MaxCyte offers a base salary, annual bonus, and equity. MaxCyte also offers a comprehensive benefits package including health, dental, vision, life, and disability insurance and generous time off. MaxCyte is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status PIa8f5aaf5-
New River Electrical Corporation
Roanoke, Virginia
Position Title: Legal Operations & Contract Administrator (On-Site) Location: Roanoke, VA Pay Range: N/A Application Instructions Please complete the application completely and accurately. Position Description Position Summary As the Legal Operations & Contract Administrator at New River Electrical Corporation (the "Company"), you will be a key member of the Legal and Compliance Department, supporting the Company's contracting, project support, and dispute resolution functions. You will manage the Company's contract lifecycle management system, coordinate with project managers and cross-functional stakeholders, and provide paralegal support across a broad range of legal matters. This position will initially report to the Vice President, General Counsel but may report to the newly created position of Associate General Counsel and may be based in Cleveland, Ohio; Granville, Ohio; or Roanoke, Virginia. Duties/Responsibilities Manage legal operations for the department, including outside counsel and vendor management, invoice review and processing, legal spend tracking, and billing inquiries. Manage department budget, accruals, and financial reporting in coordination with the Finance team. Coordinate and manage department agendas, meetings, presentations, and internal communications. Administer the department's file management systems, ensuring organized and accessible records. Serve as the training administrator for Legal and Compliance, coordinating the scheduling, tracking, and documentation of department-led training programs across the organization. Prepare and maintain presentations, reports, and other materials for department and Company use. Develop, maintain, and improve templates, workflows, policies, and procedures related to legal operations, including budgeting, billing guidelines, vendor management, invoice review, legal spend management, contract review, file naming conventions and record organization standards, legal and compliance department reporting cadences, department meetings and agendas, onboarding procedures for new legal and compliance department staff, and accrual reporting. Manage the intake and tracking of customer and subcontractor lien waivers, and coordinate review of lien waivers by the Corporate Paralegal or in-house counsel. Manage and administer the legal team's matter management system, including intake, tracking, and reporting of legal matters. Manage and administer the Company's contract lifecycle management system (Agiloft), including intake, routing, tracking, and reporting of contracts throughout their lifecycle. Maintain organized and accurate contract files and records within Agiloft and the department's filing systems. Monitor contract deadlines, renewal dates, notice periods, and other key milestones, and communicate proactively with stakeholders. Collaborate and coordinate with project managers, procurement, risk and insurance, and other key stakeholders to ensure timely and accurate contract processing and execution. Draft, coordinate, and file Notices of Commencement, Notices to Owner, Preliminary Notices, Notices of Furnishing, and other statutory notices required in connection with the Company's construction projects. Support the management of real estate contracts and matters including purchase and sale agreements, leases, easements, licenses, right-of-way agreements, and other access rights for the Company's projects and office locations. Perform other duties as assigned. Core Competencies Demonstrates a high degree of emotional intelligence, including self-awareness, empathy, and the ability to navigate sensitive situations with sound judgment and composure. Builds trust-based relationships across all levels of the organization, approaching colleagues as a true partner and teammate rather than solely as an administrative resource. Communicates with clarity, candor, and respect, able to deliver difficult messages constructively and receive feedback with openness. Thrives in a collaborative, team-oriented environment and actively contributes to a positive and supportive workplace culture. Adapts communication style and approach to meet the needs of diverse stakeholders, from field operations to senior leadership. Demonstrates accountability, reliability, and a genuine commitment to the success of the team. Handles confidential information securely and in accordance with legal and corporate policies. Position Requirements Qualifications Associate's degree required; Bachelor's degree or Paralegal Certificate from an ABA-approved program preferred. Minimum of 3 years of paralegal or other relevant experience, preferably in construction, infrastructure, real estate, or a related industry. Experience with contract lifecycle management systems; experience with Agiloft is a plus. Familiarity with construction lien laws, statutory notice requirements, and real property instruments (leases, easements, licenses) is a plus. Experience with pre-qualification and risk assessment processes preferred. Exposure to litigation support, claims management, or mergers and acquisitions is a plus. Strong organizational skills and high attention to detail with the ability to manage multiple projects, deadlines, and priorities simultaneously. Strong communication and interpersonal skills, with the ability to interact effectively with project managers, business partners, and external stakeholders. High ethical standards and professional integrity. Proficiency in Microsoft Office Suite and legal technology platforms. Ability to work independently and as part of a team. Equal Opportunity Employer AAP/EEO Statement It has been and will continue to be a fundamental policy of the Company not to discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or status as a veteran, or any other basis protected by applicable federal, state or local law, with respect to recruitment, hiring, training, promotion, and other terms and condition of employment. PI-4228
06/01/2026
Full time
Position Title: Legal Operations & Contract Administrator (On-Site) Location: Roanoke, VA Pay Range: N/A Application Instructions Please complete the application completely and accurately. Position Description Position Summary As the Legal Operations & Contract Administrator at New River Electrical Corporation (the "Company"), you will be a key member of the Legal and Compliance Department, supporting the Company's contracting, project support, and dispute resolution functions. You will manage the Company's contract lifecycle management system, coordinate with project managers and cross-functional stakeholders, and provide paralegal support across a broad range of legal matters. This position will initially report to the Vice President, General Counsel but may report to the newly created position of Associate General Counsel and may be based in Cleveland, Ohio; Granville, Ohio; or Roanoke, Virginia. Duties/Responsibilities Manage legal operations for the department, including outside counsel and vendor management, invoice review and processing, legal spend tracking, and billing inquiries. Manage department budget, accruals, and financial reporting in coordination with the Finance team. Coordinate and manage department agendas, meetings, presentations, and internal communications. Administer the department's file management systems, ensuring organized and accessible records. Serve as the training administrator for Legal and Compliance, coordinating the scheduling, tracking, and documentation of department-led training programs across the organization. Prepare and maintain presentations, reports, and other materials for department and Company use. Develop, maintain, and improve templates, workflows, policies, and procedures related to legal operations, including budgeting, billing guidelines, vendor management, invoice review, legal spend management, contract review, file naming conventions and record organization standards, legal and compliance department reporting cadences, department meetings and agendas, onboarding procedures for new legal and compliance department staff, and accrual reporting. Manage the intake and tracking of customer and subcontractor lien waivers, and coordinate review of lien waivers by the Corporate Paralegal or in-house counsel. Manage and administer the legal team's matter management system, including intake, tracking, and reporting of legal matters. Manage and administer the Company's contract lifecycle management system (Agiloft), including intake, routing, tracking, and reporting of contracts throughout their lifecycle. Maintain organized and accurate contract files and records within Agiloft and the department's filing systems. Monitor contract deadlines, renewal dates, notice periods, and other key milestones, and communicate proactively with stakeholders. Collaborate and coordinate with project managers, procurement, risk and insurance, and other key stakeholders to ensure timely and accurate contract processing and execution. Draft, coordinate, and file Notices of Commencement, Notices to Owner, Preliminary Notices, Notices of Furnishing, and other statutory notices required in connection with the Company's construction projects. Support the management of real estate contracts and matters including purchase and sale agreements, leases, easements, licenses, right-of-way agreements, and other access rights for the Company's projects and office locations. Perform other duties as assigned. Core Competencies Demonstrates a high degree of emotional intelligence, including self-awareness, empathy, and the ability to navigate sensitive situations with sound judgment and composure. Builds trust-based relationships across all levels of the organization, approaching colleagues as a true partner and teammate rather than solely as an administrative resource. Communicates with clarity, candor, and respect, able to deliver difficult messages constructively and receive feedback with openness. Thrives in a collaborative, team-oriented environment and actively contributes to a positive and supportive workplace culture. Adapts communication style and approach to meet the needs of diverse stakeholders, from field operations to senior leadership. Demonstrates accountability, reliability, and a genuine commitment to the success of the team. Handles confidential information securely and in accordance with legal and corporate policies. Position Requirements Qualifications Associate's degree required; Bachelor's degree or Paralegal Certificate from an ABA-approved program preferred. Minimum of 3 years of paralegal or other relevant experience, preferably in construction, infrastructure, real estate, or a related industry. Experience with contract lifecycle management systems; experience with Agiloft is a plus. Familiarity with construction lien laws, statutory notice requirements, and real property instruments (leases, easements, licenses) is a plus. Experience with pre-qualification and risk assessment processes preferred. Exposure to litigation support, claims management, or mergers and acquisitions is a plus. Strong organizational skills and high attention to detail with the ability to manage multiple projects, deadlines, and priorities simultaneously. Strong communication and interpersonal skills, with the ability to interact effectively with project managers, business partners, and external stakeholders. High ethical standards and professional integrity. Proficiency in Microsoft Office Suite and legal technology platforms. Ability to work independently and as part of a team. Equal Opportunity Employer AAP/EEO Statement It has been and will continue to be a fundamental policy of the Company not to discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or status as a veteran, or any other basis protected by applicable federal, state or local law, with respect to recruitment, hiring, training, promotion, and other terms and condition of employment. PI-4228