Job no: 495696 Work type: Full Time Location: Swarthmore Categories: Staff, Salary (Exempt), On Campus Swarthmore College is a highly selective liberal arts college located in the suburbs of Philadelphia, whose mission combines academic rigor with social responsibility. Swarthmore has a strong institutional commitment to inclusive excellence and nondiscrimination in its educational program and employment practices and encourages candidates who will further advance the goal of fostering a diverse and inclusive community. As one of the nation's finest institutions of higher learning, Swarthmore College is global in outlook and draws students from around the nation and world. The 425 acre campus is a designated arboretum, complete with gardens, rolling lawns, a creek, wooded hills, and hiking trails in the Crum Woods. Who We Are: We are the Scott Arboretum & Gardens which consists of 400+ acres of Swarthmore College's academic and residential campus and the Crum Woods. The Arboretum's plant collections and garden spaces surround all of the campus buildings and outdoor athletic areas. Our department consists of all aspects of the Scott Arboretum & Gardens which include horticulture, learning and engagement, and grounds operations. The opportunity: The Associate Director, Horticulture provides leadership and professional horticultural and managerial expertise in overseeing horticultural operations of the Scott Arboretum & Gardens and the team of 14 horticulturists and others that perform this work. Assists the executive director with the planning and implementation of Arboretum efforts as they relate to horticulture and the gardens. Leads sustainability work for the landscapes, gardens and Crum Woods. Assists in working with the College's construction and planning efforts as they relate to the campus landscape, and with design professionals working on these projects. Works closely and must cooperate on many aspects of Grounds Operations. Assumes responsibility for the Horticulture operating budget. Assists and participates in the Arboretum's educational and outreach programs. Works to fulfill the missions of the Arboretum and Swarthmore College. Essential Responsibilities HORTICULTURAL MANAGEMENT Assumes full responsibility for horticultural maintenance of campus and the Scott Arboretum & Gardens to maintain aesthetics and safety, fulfill the mission of the Scott Arboretum, and perform horticultural maintenance to the highest standards possible in a sustainable way. Demonstrates familiarity with the identification and maintenance of a broad range of trees, shrubs, vines, herbaceous perennials, annuals, and turf grass. Has advanced knowledge to provide proper horticultural care in a timely, efficient manner. Leads sustainability efforts for the College that pertain to the Arboretum's landscape, storm water management, the Crum Woods and Creek, and all land owned by Swarthmore College. Demonstrates the ability to decide a course of action relative to soils and fertilization, and is up-to-date on accepted practices relative to pruning and planting in order to provide current and approved methods of horticultural science. Demonstrates familiarity with the common diseases, insects, weeds, and cultural problems of landscapes and turf in the mid-Atlantic region in order to make proper decisions for the daily maintenance and care of the landscape. Designs gardens and supervises the work in the Arboretum's production nursery and growing area to complete projects approved by the Collections Committee. Assists in, or performs, landscape design for construction or renovation of the garden areas on campus. Participates in the Arboretum's Collections Committee. Oversees the implementation of all landscape renovation and projects done by the College's horticultural staff. Oversees the design, implementation and eventual maintenance of all landscape projects done by the College for the purpose of building construction or renovation. This involves supervision of in-house and contracted gardeners and associated trades people. Coordinates and oversees all aspects of Crum Woods renovation, restoration, and maintenance studies and projects. Implements the deer herd management project in the woods. Cooperates with designers, researchers and outside governmental and regulatory agencies on matters of the Crum Woods. GROUNDS MANAGEMENT Meets regularly, as asked to do so, with design teams and construction companies working on campus projects to provide leadership in relation to landscape design and desires and intents of the College and Arboretum. Assists in supervising snow removal and winter storm cleanup, and dealing with cleanup associated with severe weather emergencies. Shares responsibility with A. Director of Grounds Operations for supervising approximately 40 employees to prepare for all large outdoor College functions (e.g., commencement, Alumni Weekend), ensuring that all set-ups and tear-downs are completed in a timely manner. Ensures that all equipment necessary for performing tasks (from hand tools to tractors) are readily available and in good working order. PROJECT MANAGEMENT Performs all aspects of project management (budgets, consultants, design, implementation and construction) of projects related to: landscape and garden installation, landscape sustainability, and Crum Woods and Crum Creek. Cooperates on project management of campus building construction or renovation, campus infrastructure or other projects which affect the College grounds. BUDGET/CONTRACT MANAGEMENT Prepares the Horticulture division's annual operating and capital budgets in order to meet current needs. Approves and reviews monthly all expenditures in order to ensure accurate charges and control of expenditures. Supervises the equipment purchase, use and care for horticulture operations, and approves all expenditures for maintenance and/or replacement. Prepares bids, writes the contracts, and supervises outside contractors for masonry projects. Reconciles and approves time sheets for grounds department employees. Supervisory Responsibilities Directly supervises 14 full-time employees, consisting of: 2 horticulture supervisors, 2 assistant horticulture supervisors, 10 horticulturists Assists in supervising: up to 10 temporary, part-time, student, and summer workers. Oversees the departmental use of Scott Arboretum volunteer help. Who you are: Adapts with a positive attitude to new work situations, people, ideas, procedures, and organizational structures, in order to accommodate an evolving work environment. Builds successful relationships with constituents and coworkers. Communicates and works effectively as a team member, in order to maximize the effectiveness of the office. Exhibits maturity, reliability, composure, and stability under pressure in order to handle on-the-job challenges. Understands and abides by a high standard of professional ethics in order to ensure the integrity of the organization. Works successfully with diverse others and upholds the College's commitment to equal employment opportunity and affirmative action, in order to help the organization realize its commitment to excellence through diversity. Is optimistic and constructive in work conduct and outlook. What you bring: Required Bachelor's degree in horticulture or landscape design or related field. Five to ten years of direct supervisory experience required. Experience in landscape sustainability, native ecosystem restoration, contract management, landscape design, public garden administration, college/university arboretum administration are desirable. Demonstrated leadership in prior work experiences. Must possess a pesticide applicator's license and a valid driver's license. Preferred Master's degree in horticulture or landscape design. Experience in working in a public garden or college/university setting. Physical Demands Must be able to remain in a stationary position 50% of the time, frequently moves equipment or materials weighing up to 50 pounds. Working Conditions Must be able to work in extreme hot and extreme cold conditions. Required to travel regularly to work sites. Must be available to be on-call one weekend per month. Ability to work outside of regular work hours as needed, or in case of emergency. Occasionally may work weekends or evenings beyond standard business hours in order to complete projects or meet heavy demand and to staff numerous events staged on weekends and evenings. What You Will Get: You'll work at one of the world's most renowned liberal arts Colleges, with incredible benefits, a stunning 420-acre campus, and a collaborative work environment. Join a team of passionate, creative people who work hard and have fun supporting the College students, faculty, and staff. We want to hear from you if you are excited about this role! For full consideration, submit applications with an uploaded resume, including a cover letter, by September 15, 2025. Applications received after this date may be reviewed on a rolling basis until the job has been filled. A cover letter indicating how your qualifications and experience have prepared you for this position. If you have experience that meets any of the preferred qualifications . click apply for full job details
10/17/2025
Full time
Job no: 495696 Work type: Full Time Location: Swarthmore Categories: Staff, Salary (Exempt), On Campus Swarthmore College is a highly selective liberal arts college located in the suburbs of Philadelphia, whose mission combines academic rigor with social responsibility. Swarthmore has a strong institutional commitment to inclusive excellence and nondiscrimination in its educational program and employment practices and encourages candidates who will further advance the goal of fostering a diverse and inclusive community. As one of the nation's finest institutions of higher learning, Swarthmore College is global in outlook and draws students from around the nation and world. The 425 acre campus is a designated arboretum, complete with gardens, rolling lawns, a creek, wooded hills, and hiking trails in the Crum Woods. Who We Are: We are the Scott Arboretum & Gardens which consists of 400+ acres of Swarthmore College's academic and residential campus and the Crum Woods. The Arboretum's plant collections and garden spaces surround all of the campus buildings and outdoor athletic areas. Our department consists of all aspects of the Scott Arboretum & Gardens which include horticulture, learning and engagement, and grounds operations. The opportunity: The Associate Director, Horticulture provides leadership and professional horticultural and managerial expertise in overseeing horticultural operations of the Scott Arboretum & Gardens and the team of 14 horticulturists and others that perform this work. Assists the executive director with the planning and implementation of Arboretum efforts as they relate to horticulture and the gardens. Leads sustainability work for the landscapes, gardens and Crum Woods. Assists in working with the College's construction and planning efforts as they relate to the campus landscape, and with design professionals working on these projects. Works closely and must cooperate on many aspects of Grounds Operations. Assumes responsibility for the Horticulture operating budget. Assists and participates in the Arboretum's educational and outreach programs. Works to fulfill the missions of the Arboretum and Swarthmore College. Essential Responsibilities HORTICULTURAL MANAGEMENT Assumes full responsibility for horticultural maintenance of campus and the Scott Arboretum & Gardens to maintain aesthetics and safety, fulfill the mission of the Scott Arboretum, and perform horticultural maintenance to the highest standards possible in a sustainable way. Demonstrates familiarity with the identification and maintenance of a broad range of trees, shrubs, vines, herbaceous perennials, annuals, and turf grass. Has advanced knowledge to provide proper horticultural care in a timely, efficient manner. Leads sustainability efforts for the College that pertain to the Arboretum's landscape, storm water management, the Crum Woods and Creek, and all land owned by Swarthmore College. Demonstrates the ability to decide a course of action relative to soils and fertilization, and is up-to-date on accepted practices relative to pruning and planting in order to provide current and approved methods of horticultural science. Demonstrates familiarity with the common diseases, insects, weeds, and cultural problems of landscapes and turf in the mid-Atlantic region in order to make proper decisions for the daily maintenance and care of the landscape. Designs gardens and supervises the work in the Arboretum's production nursery and growing area to complete projects approved by the Collections Committee. Assists in, or performs, landscape design for construction or renovation of the garden areas on campus. Participates in the Arboretum's Collections Committee. Oversees the implementation of all landscape renovation and projects done by the College's horticultural staff. Oversees the design, implementation and eventual maintenance of all landscape projects done by the College for the purpose of building construction or renovation. This involves supervision of in-house and contracted gardeners and associated trades people. Coordinates and oversees all aspects of Crum Woods renovation, restoration, and maintenance studies and projects. Implements the deer herd management project in the woods. Cooperates with designers, researchers and outside governmental and regulatory agencies on matters of the Crum Woods. GROUNDS MANAGEMENT Meets regularly, as asked to do so, with design teams and construction companies working on campus projects to provide leadership in relation to landscape design and desires and intents of the College and Arboretum. Assists in supervising snow removal and winter storm cleanup, and dealing with cleanup associated with severe weather emergencies. Shares responsibility with A. Director of Grounds Operations for supervising approximately 40 employees to prepare for all large outdoor College functions (e.g., commencement, Alumni Weekend), ensuring that all set-ups and tear-downs are completed in a timely manner. Ensures that all equipment necessary for performing tasks (from hand tools to tractors) are readily available and in good working order. PROJECT MANAGEMENT Performs all aspects of project management (budgets, consultants, design, implementation and construction) of projects related to: landscape and garden installation, landscape sustainability, and Crum Woods and Crum Creek. Cooperates on project management of campus building construction or renovation, campus infrastructure or other projects which affect the College grounds. BUDGET/CONTRACT MANAGEMENT Prepares the Horticulture division's annual operating and capital budgets in order to meet current needs. Approves and reviews monthly all expenditures in order to ensure accurate charges and control of expenditures. Supervises the equipment purchase, use and care for horticulture operations, and approves all expenditures for maintenance and/or replacement. Prepares bids, writes the contracts, and supervises outside contractors for masonry projects. Reconciles and approves time sheets for grounds department employees. Supervisory Responsibilities Directly supervises 14 full-time employees, consisting of: 2 horticulture supervisors, 2 assistant horticulture supervisors, 10 horticulturists Assists in supervising: up to 10 temporary, part-time, student, and summer workers. Oversees the departmental use of Scott Arboretum volunteer help. Who you are: Adapts with a positive attitude to new work situations, people, ideas, procedures, and organizational structures, in order to accommodate an evolving work environment. Builds successful relationships with constituents and coworkers. Communicates and works effectively as a team member, in order to maximize the effectiveness of the office. Exhibits maturity, reliability, composure, and stability under pressure in order to handle on-the-job challenges. Understands and abides by a high standard of professional ethics in order to ensure the integrity of the organization. Works successfully with diverse others and upholds the College's commitment to equal employment opportunity and affirmative action, in order to help the organization realize its commitment to excellence through diversity. Is optimistic and constructive in work conduct and outlook. What you bring: Required Bachelor's degree in horticulture or landscape design or related field. Five to ten years of direct supervisory experience required. Experience in landscape sustainability, native ecosystem restoration, contract management, landscape design, public garden administration, college/university arboretum administration are desirable. Demonstrated leadership in prior work experiences. Must possess a pesticide applicator's license and a valid driver's license. Preferred Master's degree in horticulture or landscape design. Experience in working in a public garden or college/university setting. Physical Demands Must be able to remain in a stationary position 50% of the time, frequently moves equipment or materials weighing up to 50 pounds. Working Conditions Must be able to work in extreme hot and extreme cold conditions. Required to travel regularly to work sites. Must be available to be on-call one weekend per month. Ability to work outside of regular work hours as needed, or in case of emergency. Occasionally may work weekends or evenings beyond standard business hours in order to complete projects or meet heavy demand and to staff numerous events staged on weekends and evenings. What You Will Get: You'll work at one of the world's most renowned liberal arts Colleges, with incredible benefits, a stunning 420-acre campus, and a collaborative work environment. Join a team of passionate, creative people who work hard and have fun supporting the College students, faculty, and staff. We want to hear from you if you are excited about this role! For full consideration, submit applications with an uploaded resume, including a cover letter, by September 15, 2025. Applications received after this date may be reviewed on a rolling basis until the job has been filled. A cover letter indicating how your qualifications and experience have prepared you for this position. If you have experience that meets any of the preferred qualifications . click apply for full job details
A and B Talent Acquisition, Inc..
Boston, Massachusetts
Position Title: Receptionist Location: Boston, MA Status: Contract - 6 Months Work Arrangement: On-Site Shift / Schedule: To Be Determined Pay Range: $25.00 per hour (W2) Client Info / Who they are: Above and Beyond Talent Acquisition proudly represents our Client, a global leader in water, waste, and energy management. The client offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting, and resource recovery. The client helps commercial, industrial, healthcare, higher education, and municipality customers throughout North America. Requirements / Who we are looking for: High school diploma or equivalent required; associate degree or higher preferred. 1-3 years of experience in a receptionist, front desk, or administrative support role in a corporate environment. Exceptional verbal and written communication skills. Strong organizational, time-management, and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Professional demeanor, punctuality, and excellent interpersonal skills. Ability to handle a high-volume, fast-paced work environment with discretion and composure. Performance Objectives / What you'll be doing: Serve as the first point of contact for all visitors and phone inquiries, presenting a polished and professional presence. Answer, screen, and direct incoming calls to appropriate personnel, taking accurate messages as necessary. Coordinate schedules, meetings, and conference room reservations for executives and staff. Manage incoming and outgoing mail, deliveries, and office correspondence. Maintain a clean, organized, and professional reception area. Provide administrative support to the CEO's Executive Assistant and executive team, including preparing reports, correspondence, and documentation. Assist with office supply management and vendor coordination. Ensure confidentiality and discretion in all interactions and handling of sensitive information. Support general office operations to maintain an efficient and professional workplace. Perks of working with Us / What we offer: Competitive Salary. Health, dental, and vision insurance. Company 401K plan. Strong commitment to individual Professional Development and growth opportunities For more information and to express interest, please contact our recruiting team Above and Beyond Talent is an equal opportunity employer and staffing firm. We are committed to providing equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, gender identity, veteran status, or any other characteristic protected by law.
10/12/2025
Full time
Position Title: Receptionist Location: Boston, MA Status: Contract - 6 Months Work Arrangement: On-Site Shift / Schedule: To Be Determined Pay Range: $25.00 per hour (W2) Client Info / Who they are: Above and Beyond Talent Acquisition proudly represents our Client, a global leader in water, waste, and energy management. The client offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting, and resource recovery. The client helps commercial, industrial, healthcare, higher education, and municipality customers throughout North America. Requirements / Who we are looking for: High school diploma or equivalent required; associate degree or higher preferred. 1-3 years of experience in a receptionist, front desk, or administrative support role in a corporate environment. Exceptional verbal and written communication skills. Strong organizational, time-management, and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Professional demeanor, punctuality, and excellent interpersonal skills. Ability to handle a high-volume, fast-paced work environment with discretion and composure. Performance Objectives / What you'll be doing: Serve as the first point of contact for all visitors and phone inquiries, presenting a polished and professional presence. Answer, screen, and direct incoming calls to appropriate personnel, taking accurate messages as necessary. Coordinate schedules, meetings, and conference room reservations for executives and staff. Manage incoming and outgoing mail, deliveries, and office correspondence. Maintain a clean, organized, and professional reception area. Provide administrative support to the CEO's Executive Assistant and executive team, including preparing reports, correspondence, and documentation. Assist with office supply management and vendor coordination. Ensure confidentiality and discretion in all interactions and handling of sensitive information. Support general office operations to maintain an efficient and professional workplace. Perks of working with Us / What we offer: Competitive Salary. Health, dental, and vision insurance. Company 401K plan. Strong commitment to individual Professional Development and growth opportunities For more information and to express interest, please contact our recruiting team Above and Beyond Talent is an equal opportunity employer and staffing firm. We are committed to providing equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, gender identity, veteran status, or any other characteristic protected by law.
Department Of General Services
Baltimore, Maryland
MarylandDepartmentofGeneralServices AssistantSecretary, BusinessEnterpriseAdministrationDivision PositionisOpenUntilFilled Salary Range: $155,000 - $170,000 (depending on experience and qualifications) Primary office location: 301 W. Preston Street, Baltimore, MD ThisisanExecutiveServicepositionandservesatthepleasure of the Appointing Authority ("at-will"). The Maryland Department of General Services (DGS) supports State and local government agencies, as well as local non-profit organizations and the citizens of Maryland, by providing facilities management, real estate and surplus property services, as well as security and law enforcement for State buildings. DGS is also responsible for a full spectrum of facilities engineering, design and construction services, almost $1 billion in annual contract administration, and overseeing the State procurement process. HereatDGS,wetrulyDoGreatService Considerjoiningourteam! The Maryland Department of General Services (DGS) is looking to hire a talented and experienced senior leader to fill an Assistant Secretary position on the executive leadership team. The Assistant Secretary for Business Enterprise Administration (BEA) leads the division's enterprise-wide functions, ensuring Maryland state government operates with transparency, efficiency, and accountability. This executive role requires strategic leadership, operational oversight, and stakeholder engagement to support DGS' mission of being the premier support agency for Maryland state government. The Assistant Secretary is responsible for planning, organizing, directing, and overseeing objectives and activities for the offices under BEA. These offices include the Capital Grants Office, Federal & State Surplus Property, Inventory Standards & Support Services Division (ISSSD), Fuel & Fleet Management, Information Technology Services, and Mailroom Operations. EssentialJobFunctions: ProvidevisionandleadershipforBEA'soffices,aligningoperationswithDGSstrategic goals and statewide priorities. ServeasakeyadvisortotheSecretaryandDeputySecretary,representingBEAwithstate agencies, nonprofits, businesses, legislators, and the public. Provide strategic advice and professional assistance and recommendations on agency-wide issues to the Office of the Secretary that enhance the development and implementation of DGS' mission and goals. Develop/modifypoliciesandproceduresforvariousprojectsandoperationsunderBEA. Modernizebusinesssystems(e.g.,grantsmanagement,inventoryreporting,auction platforms) to enhance transparency and reduce administrative burdens. Ensure compliance with state laws and regulations, including Maryland Finance & ProcurementCode 4-306.AnalyzeoperationstoevaluateperformanceofBEAprograms and staff in meeting objectives; determine areas of potential cost reduction, program improvement, and policy changes. SupervisionandLeadership:ProvideguidanceandleadershiptoBEAmanagersandstaff. Directpersonnel-relatedactivitieswiththeOffice,includingtheapprovalofhumanresource plans or activities. Prepare performance appraisals, mediate and address disciplinary issues, and ensure vacant positions are filled in a timely manner. Provide leadership and training opportunities for growth and development of staff. FiscalAdministration:ResponsibleforoversightandimplementationofBEA'sfiscalyear budget for all subprograms, as well as budget requests for the new fiscal year. KeyResponsibilities: StrategicLeadership:Directtheplanning,implementation,andevaluationofBEA programs, ensuring alignment with the Moore-Miller Administration's priorities on sustainability, efficiency, and economic inclusion. CapitalGrantsOversight:Ensuretimelydistributionandmanagementofcapitalgrants through modernized platforms that improve accountability and accessibility. Asset & Surplus Management: Lead the management of statewide fixed asset reporting (>$55B),fleetandfuelservices,andpropertyredistribution/auctionservicesthatgenerate millions in annual state revenue. Innovation&ProcessImprovement:Drivecontinuousimprovementinitiatives,including development of Standard Operating Procedures, electronic reporting tools, and digital platforms to enhance agency efficiency. Compliance&Accountability:EnsureallBEAoperationscomplywithstateandfederal law, audit requirements, and internal controls, maintaininghigh standards ofintegrity and transparency. Stakeholder Engagement: Represent BEA in engagements with the Board of Public Works,stateagencies,localgovernments,nonprofits,andtheprivatesectortomaximize operational effectiveness and community benefit. LeadershipDevelopment:Manageandmentorateamofapproximately40employees, fostering professional growth, accountability, and collaboration. Required&PreferredQualifications: Bachelor'sdegreeinBusinessAdministration,PublicAdministration,Finance,orarelated field is required.Master's degree in Public Policy, Business Administration, or a related field is preferred. Atleast8yearsofprogressivelyresponsiblemanagement/seniorleadershipexperiencein government,publicsectoroperations,orenterpriseservicesisrequired,withdemonstrated knowledge of grants administration, asset management, or surplus property operations. Provenabilitytomanagelargebudgets,complexprograms,andmultidisciplinaryteamsis required, along with strong knowledge of compliance frameworks, audit processes, and state/federal procurement regulations. Experience managing and overseeing organizational change management within a large organization,alongwithexperienceinanalyzingbusinessoperationsandworkflowsand creating efficiencies and improved operations is preferred. Trackrecordofmodernizingbusinesssystemsandimplementingtechnology-drivenprocess improvements is preferred. Excellentprojectmanagementskillsandstronganalyticalskills,includingtheabilityto decipher needs and insights from data. Exceptionalwrittenandverbalcommunicationskillsforinteractingwithexecutiveand senior leadership, agency management, and government officials. Experiencecreatingandimplementingpoliciesandprocedurestoguidetheorganizationin processes that are efficient and appropriate to the tasks and goals involved. KnowledgeofMarylandStateFinance&ProcurementCode,andfamiliaritywithGovDeals or similar surplus property auction systems is desired. Benefits: TheStateofMarylandoffersagenerousbenefitspackagethatincludes: FreemasstransitinBaltimore&Annapolis Generouspaidleavethatincreaseswithyearsof service Paidholidays Healthcoveragewithlowout-of-pocket costs Employee&employercontributorypensionplan Clickonthelink belowformoreinformation. STATEOFMARYLANDBENEFITS TO APPLY: - include "Assistant Secretary BEA" in the subject line of the e-mail. Forquestions,callourHROfficeat. FormoreinformationaboutDGS,pleasevisit: DGSisanEqualOpportunity Employer
10/09/2025
Full time
MarylandDepartmentofGeneralServices AssistantSecretary, BusinessEnterpriseAdministrationDivision PositionisOpenUntilFilled Salary Range: $155,000 - $170,000 (depending on experience and qualifications) Primary office location: 301 W. Preston Street, Baltimore, MD ThisisanExecutiveServicepositionandservesatthepleasure of the Appointing Authority ("at-will"). The Maryland Department of General Services (DGS) supports State and local government agencies, as well as local non-profit organizations and the citizens of Maryland, by providing facilities management, real estate and surplus property services, as well as security and law enforcement for State buildings. DGS is also responsible for a full spectrum of facilities engineering, design and construction services, almost $1 billion in annual contract administration, and overseeing the State procurement process. HereatDGS,wetrulyDoGreatService Considerjoiningourteam! The Maryland Department of General Services (DGS) is looking to hire a talented and experienced senior leader to fill an Assistant Secretary position on the executive leadership team. The Assistant Secretary for Business Enterprise Administration (BEA) leads the division's enterprise-wide functions, ensuring Maryland state government operates with transparency, efficiency, and accountability. This executive role requires strategic leadership, operational oversight, and stakeholder engagement to support DGS' mission of being the premier support agency for Maryland state government. The Assistant Secretary is responsible for planning, organizing, directing, and overseeing objectives and activities for the offices under BEA. These offices include the Capital Grants Office, Federal & State Surplus Property, Inventory Standards & Support Services Division (ISSSD), Fuel & Fleet Management, Information Technology Services, and Mailroom Operations. EssentialJobFunctions: ProvidevisionandleadershipforBEA'soffices,aligningoperationswithDGSstrategic goals and statewide priorities. ServeasakeyadvisortotheSecretaryandDeputySecretary,representingBEAwithstate agencies, nonprofits, businesses, legislators, and the public. Provide strategic advice and professional assistance and recommendations on agency-wide issues to the Office of the Secretary that enhance the development and implementation of DGS' mission and goals. Develop/modifypoliciesandproceduresforvariousprojectsandoperationsunderBEA. Modernizebusinesssystems(e.g.,grantsmanagement,inventoryreporting,auction platforms) to enhance transparency and reduce administrative burdens. Ensure compliance with state laws and regulations, including Maryland Finance & ProcurementCode 4-306.AnalyzeoperationstoevaluateperformanceofBEAprograms and staff in meeting objectives; determine areas of potential cost reduction, program improvement, and policy changes. SupervisionandLeadership:ProvideguidanceandleadershiptoBEAmanagersandstaff. Directpersonnel-relatedactivitieswiththeOffice,includingtheapprovalofhumanresource plans or activities. Prepare performance appraisals, mediate and address disciplinary issues, and ensure vacant positions are filled in a timely manner. Provide leadership and training opportunities for growth and development of staff. FiscalAdministration:ResponsibleforoversightandimplementationofBEA'sfiscalyear budget for all subprograms, as well as budget requests for the new fiscal year. KeyResponsibilities: StrategicLeadership:Directtheplanning,implementation,andevaluationofBEA programs, ensuring alignment with the Moore-Miller Administration's priorities on sustainability, efficiency, and economic inclusion. CapitalGrantsOversight:Ensuretimelydistributionandmanagementofcapitalgrants through modernized platforms that improve accountability and accessibility. Asset & Surplus Management: Lead the management of statewide fixed asset reporting (>$55B),fleetandfuelservices,andpropertyredistribution/auctionservicesthatgenerate millions in annual state revenue. Innovation&ProcessImprovement:Drivecontinuousimprovementinitiatives,including development of Standard Operating Procedures, electronic reporting tools, and digital platforms to enhance agency efficiency. Compliance&Accountability:EnsureallBEAoperationscomplywithstateandfederal law, audit requirements, and internal controls, maintaininghigh standards ofintegrity and transparency. Stakeholder Engagement: Represent BEA in engagements with the Board of Public Works,stateagencies,localgovernments,nonprofits,andtheprivatesectortomaximize operational effectiveness and community benefit. LeadershipDevelopment:Manageandmentorateamofapproximately40employees, fostering professional growth, accountability, and collaboration. Required&PreferredQualifications: Bachelor'sdegreeinBusinessAdministration,PublicAdministration,Finance,orarelated field is required.Master's degree in Public Policy, Business Administration, or a related field is preferred. Atleast8yearsofprogressivelyresponsiblemanagement/seniorleadershipexperiencein government,publicsectoroperations,orenterpriseservicesisrequired,withdemonstrated knowledge of grants administration, asset management, or surplus property operations. Provenabilitytomanagelargebudgets,complexprograms,andmultidisciplinaryteamsis required, along with strong knowledge of compliance frameworks, audit processes, and state/federal procurement regulations. Experience managing and overseeing organizational change management within a large organization,alongwithexperienceinanalyzingbusinessoperationsandworkflowsand creating efficiencies and improved operations is preferred. Trackrecordofmodernizingbusinesssystemsandimplementingtechnology-drivenprocess improvements is preferred. Excellentprojectmanagementskillsandstronganalyticalskills,includingtheabilityto decipher needs and insights from data. Exceptionalwrittenandverbalcommunicationskillsforinteractingwithexecutiveand senior leadership, agency management, and government officials. Experiencecreatingandimplementingpoliciesandprocedurestoguidetheorganizationin processes that are efficient and appropriate to the tasks and goals involved. KnowledgeofMarylandStateFinance&ProcurementCode,andfamiliaritywithGovDeals or similar surplus property auction systems is desired. Benefits: TheStateofMarylandoffersagenerousbenefitspackagethatincludes: FreemasstransitinBaltimore&Annapolis Generouspaidleavethatincreaseswithyearsof service Paidholidays Healthcoveragewithlowout-of-pocket costs Employee&employercontributorypensionplan Clickonthelink belowformoreinformation. STATEOFMARYLANDBENEFITS TO APPLY: - include "Assistant Secretary BEA" in the subject line of the e-mail. Forquestions,callourHROfficeat. FormoreinformationaboutDGS,pleasevisit: DGSisanEqualOpportunity Employer
ID: 567170 Location: Norfolk Va, US Assistant to the President Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions. Committed to the energy transition in shipping, and a pioneer in the use of alternative fuels, the CMA CGM Group has set a target to become Net Zero Carbon by 2050. Through the CMA CGM Foundation, the Group acts in humanitarian crises that require an emergency response by mobilizing the Group's shipping and logistics expertise to bring humanitarian supplies around the world. Present in 160 countries through its network of more than 400 offices and 750 warehouses, the Group employs more than 155,000 people worldwide, including 4,000 in Marseilles where its head office is located. Position Summary The Executive Assistant I - Assistant to the President provides high-level administrative support to the President of an organization. This role involves managing the President's schedule, coordinating meetings and events, drafting correspondence, preparing reports and presentations, and handling confidential information. The Executive Assistant I may also liaise with internal and external stakeholders, oversee special projects, and perform other administrative duties as required. Strong organizational skills, attention to detail, discretion, and effective communication are essential for success in this role. Functions & Duties Description • All administrative support for up to three senior executives, with emphasis on administrative support for the President of CMA CGM (America) LLC. • Act as liaison with all outside agencies and industry contacts on behalf of the President and Senior Executives. • Handle scheduling, travel arrangements (domestic and international) and travel expense reporting for President and Senior Executives. • Ad Hoc reporting and analysis as requested by the President and/or Senior Executives. • Direct involvement with meeting minutes, ad hoc presentations, and preparation of corporate communication materials for the Executive Management team, as requested by the President. • Prepare correspondence on behalf of the President and Senior Executives. • Organize meetings and special events including direct involvement with meeting materials and presentations as requested by the President. Knowledge, Skills, Abilities • Superior skills in using Microsoft Office software, particularly skilled with Microsoft Excel, Word, and Power Point. • Ability to multi-task while maintaining focus and attention to detail. • Discretion and confidentiality are essential. This individual must be able to keep confidences and act with the highest level of diplomacy and tact. • A self-starter who does not need to wait for direction on daily support functions, but who understands when to ask for clarification or permission to move forward with a decision or delivery of a project. • Well spoken and articulate; excellent written communication skills. • Ability to work more than a 40 hour work week, when necessary. Qualifications Education Required/Preferred Education Level Description Required High School Diploma or GED Preferred Bachelor's Degree Work Experience Experience Years of Experience Description General Experience 5-10 years A proven track record working for senior executives, with at least five years of experience supporting the Vice President level or above. Preference will be given to candidates who have supported the President / CEO level. Come along on CMA CGM's adventure! The Company is an equal opportunity employer. All qualified applicants will receive consideration for employment. Discrimination or harassment based upon any protected characteristics as defined by state or federal law is wholly inconsistent with our company values and will not be tolerated. Alternative application methods are available for individuals who are unable to use or access our online application system. For assistance, please contact us at Nearest Major Market: Hampton Roads
10/08/2025
Full time
ID: 567170 Location: Norfolk Va, US Assistant to the President Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions. Committed to the energy transition in shipping, and a pioneer in the use of alternative fuels, the CMA CGM Group has set a target to become Net Zero Carbon by 2050. Through the CMA CGM Foundation, the Group acts in humanitarian crises that require an emergency response by mobilizing the Group's shipping and logistics expertise to bring humanitarian supplies around the world. Present in 160 countries through its network of more than 400 offices and 750 warehouses, the Group employs more than 155,000 people worldwide, including 4,000 in Marseilles where its head office is located. Position Summary The Executive Assistant I - Assistant to the President provides high-level administrative support to the President of an organization. This role involves managing the President's schedule, coordinating meetings and events, drafting correspondence, preparing reports and presentations, and handling confidential information. The Executive Assistant I may also liaise with internal and external stakeholders, oversee special projects, and perform other administrative duties as required. Strong organizational skills, attention to detail, discretion, and effective communication are essential for success in this role. Functions & Duties Description • All administrative support for up to three senior executives, with emphasis on administrative support for the President of CMA CGM (America) LLC. • Act as liaison with all outside agencies and industry contacts on behalf of the President and Senior Executives. • Handle scheduling, travel arrangements (domestic and international) and travel expense reporting for President and Senior Executives. • Ad Hoc reporting and analysis as requested by the President and/or Senior Executives. • Direct involvement with meeting minutes, ad hoc presentations, and preparation of corporate communication materials for the Executive Management team, as requested by the President. • Prepare correspondence on behalf of the President and Senior Executives. • Organize meetings and special events including direct involvement with meeting materials and presentations as requested by the President. Knowledge, Skills, Abilities • Superior skills in using Microsoft Office software, particularly skilled with Microsoft Excel, Word, and Power Point. • Ability to multi-task while maintaining focus and attention to detail. • Discretion and confidentiality are essential. This individual must be able to keep confidences and act with the highest level of diplomacy and tact. • A self-starter who does not need to wait for direction on daily support functions, but who understands when to ask for clarification or permission to move forward with a decision or delivery of a project. • Well spoken and articulate; excellent written communication skills. • Ability to work more than a 40 hour work week, when necessary. Qualifications Education Required/Preferred Education Level Description Required High School Diploma or GED Preferred Bachelor's Degree Work Experience Experience Years of Experience Description General Experience 5-10 years A proven track record working for senior executives, with at least five years of experience supporting the Vice President level or above. Preference will be given to candidates who have supported the President / CEO level. Come along on CMA CGM's adventure! The Company is an equal opportunity employer. All qualified applicants will receive consideration for employment. Discrimination or harassment based upon any protected characteristics as defined by state or federal law is wholly inconsistent with our company values and will not be tolerated. Alternative application methods are available for individuals who are unable to use or access our online application system. For assistance, please contact us at Nearest Major Market: Hampton Roads
Full Employment Council, Inc.
Kansas City, Missouri
Position Title: Executive Assistant/Executive Support Systems Report to: President/CEO This position description provides the key factors of the job demand essential to evaluating job performance. It is not intended to be complete in detail. The individual classified in this job is expected to perform all the details involved in the job and, on occasion, may be required to perform functions of a higher or lower skill level not included in this job description. The individual is responsible for but not limited to: Primary Objective: Provide strategic support to CEO in executing policy/program goals of the organization. Job Duties. Responsible for projects such as researching and implementing new Project Tracking systems Serves as the senior administrative within the office taking on all office management duties Maintain a record of all local state and federal issuances and bulletins Provide staff support to the FEC and WIB board of directors Type documents as required by the Chief Executive Officer Effectively answer all inquiries of the executive division Compose, compile, and edit routine correspondences Organize and maintain an effective filing system Responsible for board meeting preparation and distribution of minutes and action lists Responsible for company and Board of Director travel arrangements and itineraries Organize staff meetings Organize seminars and schedule training/bookings Responsible for managing events including company events, in-house catering, external client and candidate events Interact effectively with other high level executive staff of the organization Ability to handle multiple assignments and meet deadlines Ability to work effectively under pressure Ability to work effectively with and through others Ability to maintain a high level of confidentiality in regard to the operations of the executive office Knowledge of organizational support systems Show initiative, commitment and self-motivation Knowledge of secretarial support techniques Work effectively with other support personnel to plan projects Education: Bachelor's degree or equivalent in work experience at the leadership or functional level, dependent upon position Experience related to the business or industry preferred, Not-For-Profit Management, Management or similar setting. Advanced reading writing, and arithmetic skills that are normally acquired through college level course Qualifications: Proficient in typing and good at spelling, punctuation, grammar and oral communication. Good interpersonal skills, good judgment, organizational or management ability, initiative, and the ability to work independently. Proficient in Microsoft Office Programs Word, Excel, PowerPoint and Adobe Ability to work flexible hours as needed Must have reliable personal transportation and auto insurance Must be able to pass a background check Experience: Computer proficient in Microsoft Office, Programs, Word, Excel, PowerPoint, and Adobe Experience in internet research skills, the ability to work well with all levels of internal management and staff, as well as outside clients and Vendors. Competitive salary, health & dental insurance company paid life insurance, 403b pension plan (employer 9.7% contribution) Section 125 cafeteria plan, Employee Assistance Program (EAP), paid vacation & sick leave. Apply in person at the Full Employment Council/Missouri Career Center Location: 1740 Paseo, KCMO (M-F 8-5) EOE/AA/M/F/V/ADA E-Verify Employer The Full Employment Council is an Equal Opportunity Employer Program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers may be reached by persons using TTY/TDD equipment via the Missouri Relay Services 711. recblid mr3o49sqgzlv21qhr2e39u1hm8189e
10/08/2025
Full time
Position Title: Executive Assistant/Executive Support Systems Report to: President/CEO This position description provides the key factors of the job demand essential to evaluating job performance. It is not intended to be complete in detail. The individual classified in this job is expected to perform all the details involved in the job and, on occasion, may be required to perform functions of a higher or lower skill level not included in this job description. The individual is responsible for but not limited to: Primary Objective: Provide strategic support to CEO in executing policy/program goals of the organization. Job Duties. Responsible for projects such as researching and implementing new Project Tracking systems Serves as the senior administrative within the office taking on all office management duties Maintain a record of all local state and federal issuances and bulletins Provide staff support to the FEC and WIB board of directors Type documents as required by the Chief Executive Officer Effectively answer all inquiries of the executive division Compose, compile, and edit routine correspondences Organize and maintain an effective filing system Responsible for board meeting preparation and distribution of minutes and action lists Responsible for company and Board of Director travel arrangements and itineraries Organize staff meetings Organize seminars and schedule training/bookings Responsible for managing events including company events, in-house catering, external client and candidate events Interact effectively with other high level executive staff of the organization Ability to handle multiple assignments and meet deadlines Ability to work effectively under pressure Ability to work effectively with and through others Ability to maintain a high level of confidentiality in regard to the operations of the executive office Knowledge of organizational support systems Show initiative, commitment and self-motivation Knowledge of secretarial support techniques Work effectively with other support personnel to plan projects Education: Bachelor's degree or equivalent in work experience at the leadership or functional level, dependent upon position Experience related to the business or industry preferred, Not-For-Profit Management, Management or similar setting. Advanced reading writing, and arithmetic skills that are normally acquired through college level course Qualifications: Proficient in typing and good at spelling, punctuation, grammar and oral communication. Good interpersonal skills, good judgment, organizational or management ability, initiative, and the ability to work independently. Proficient in Microsoft Office Programs Word, Excel, PowerPoint and Adobe Ability to work flexible hours as needed Must have reliable personal transportation and auto insurance Must be able to pass a background check Experience: Computer proficient in Microsoft Office, Programs, Word, Excel, PowerPoint, and Adobe Experience in internet research skills, the ability to work well with all levels of internal management and staff, as well as outside clients and Vendors. Competitive salary, health & dental insurance company paid life insurance, 403b pension plan (employer 9.7% contribution) Section 125 cafeteria plan, Employee Assistance Program (EAP), paid vacation & sick leave. Apply in person at the Full Employment Council/Missouri Career Center Location: 1740 Paseo, KCMO (M-F 8-5) EOE/AA/M/F/V/ADA E-Verify Employer The Full Employment Council is an Equal Opportunity Employer Program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers may be reached by persons using TTY/TDD equipment via the Missouri Relay Services 711. recblid mr3o49sqgzlv21qhr2e39u1hm8189e
About Delta360 Delta360 is a trusted nationwide provider of fuel, lubricants, and reliability solutions for commercial, industrial, and oil & gas markets. We partner with customers to deliver reliable energy supply, advanced monitoring technology, and tailored service programs that keep operations running at peak performance. With a focus on innovation, safety, and dependability, Delta360 helps businesses reduce downtime, improve efficiency, and achieve long-term success. Joining our team means being part of a company that values expertise, safety, and customer success. At Delta360, youll have the opportunity to grow your career while helping power critical operations across the country. Position Overview: We are seeking a proactive and highly organized Executive Assistant to support our key leadership and ensure smooth, professional day-to-day management of his time. This role also includes related duties relative to his other smaller companies and is ideal for someone who thrives in a structured, team-oriented office environment and enjoys a diverse set of responsibilities. Key Responsibilities: Email and Communication Filtering: Regularly check and prioritize incoming communications to ensure the CEO addresses only the most critical items. Meeting Coordination: Schedule and organize meetings, ensuring they are necessary and productive. Calendar Management: Maintain a clear and organized calendar, balancing work and personal commitments. Travel Planning: Arrange all aspects of travel, including itineraries, accommodations, and transportation. Event Planning: Organize and oversee corporate events, ensuring they align with business goals and the CEO's availability. Financial Monitoring: Keep an eye on expenses and budgets related to the CEO's activities and office. Project Tracking: Stay informed about key business projects and deadlines to advise and update the CEO as needed. Time Management: Continuously look for ways to make the CEO's schedule more efficient. Networking Coordination: Manage contacts and networking opportunities, aligning them with business priorities. Personal Appointments: Handle personal appointments to ensure a balanced lifestyle for the CEO. Confidentiality Management: Safeguard sensitive information, ensuring privacy and security. Task Prioritization : Regularly assess tasks and priorities to align with the CEO's strategic goals. Team Communication : Act as a liaison between the CEO and other staff members or departments. Feedback and Reporting: Gather and relay relevant feedback or reports to the CEO for informed decision-making. Problem-Solving: Anticipate and address potential issues before they reach the CEO, ensuring smooth operations. 3+ years of experience in an executive assistant role Excellent written and verbal communication skills Strong organizational and multitasking abilities in a fast-paced environment Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, OneDrive) Familiarity with commercial/industrial environments is a plus Courteous & Professional demeanor, high attention to detail, and sound judgment What We Offer: A collaborative and supportive work environment Exposure to a variety of clients and industries Health, dental, and vision insurance Retirement plan with company match Paid time off and company holidays PI7f7ce4cf7d02-0840
10/07/2025
Full time
About Delta360 Delta360 is a trusted nationwide provider of fuel, lubricants, and reliability solutions for commercial, industrial, and oil & gas markets. We partner with customers to deliver reliable energy supply, advanced monitoring technology, and tailored service programs that keep operations running at peak performance. With a focus on innovation, safety, and dependability, Delta360 helps businesses reduce downtime, improve efficiency, and achieve long-term success. Joining our team means being part of a company that values expertise, safety, and customer success. At Delta360, youll have the opportunity to grow your career while helping power critical operations across the country. Position Overview: We are seeking a proactive and highly organized Executive Assistant to support our key leadership and ensure smooth, professional day-to-day management of his time. This role also includes related duties relative to his other smaller companies and is ideal for someone who thrives in a structured, team-oriented office environment and enjoys a diverse set of responsibilities. Key Responsibilities: Email and Communication Filtering: Regularly check and prioritize incoming communications to ensure the CEO addresses only the most critical items. Meeting Coordination: Schedule and organize meetings, ensuring they are necessary and productive. Calendar Management: Maintain a clear and organized calendar, balancing work and personal commitments. Travel Planning: Arrange all aspects of travel, including itineraries, accommodations, and transportation. Event Planning: Organize and oversee corporate events, ensuring they align with business goals and the CEO's availability. Financial Monitoring: Keep an eye on expenses and budgets related to the CEO's activities and office. Project Tracking: Stay informed about key business projects and deadlines to advise and update the CEO as needed. Time Management: Continuously look for ways to make the CEO's schedule more efficient. Networking Coordination: Manage contacts and networking opportunities, aligning them with business priorities. Personal Appointments: Handle personal appointments to ensure a balanced lifestyle for the CEO. Confidentiality Management: Safeguard sensitive information, ensuring privacy and security. Task Prioritization : Regularly assess tasks and priorities to align with the CEO's strategic goals. Team Communication : Act as a liaison between the CEO and other staff members or departments. Feedback and Reporting: Gather and relay relevant feedback or reports to the CEO for informed decision-making. Problem-Solving: Anticipate and address potential issues before they reach the CEO, ensuring smooth operations. 3+ years of experience in an executive assistant role Excellent written and verbal communication skills Strong organizational and multitasking abilities in a fast-paced environment Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, OneDrive) Familiarity with commercial/industrial environments is a plus Courteous & Professional demeanor, high attention to detail, and sound judgment What We Offer: A collaborative and supportive work environment Exposure to a variety of clients and industries Health, dental, and vision insurance Retirement plan with company match Paid time off and company holidays PI7f7ce4cf7d02-0840
About Delta360 Delta360 is a trusted nationwide provider of fuel, lubricants, and reliability solutions for commercial, industrial, and oil & gas markets. We partner with customers to deliver reliable energy supply, advanced monitoring technology, and tailored service programs that keep operations running at peak performance. With a focus on innovation, safety, and dependability, Delta360 helps businesses reduce downtime, improve efficiency, and achieve long-term success. Joining our team means being part of a company that values expertise, safety, and customer success. At Delta360, you'll have the opportunity to grow your career while helping power critical operations across the country. Position Overview: We are seeking a proactive and highly organized Executive Assistant to support our key leadership and ensure smooth, professional day-to-day management of his time. This role also includes related duties relative to his other smaller companies and is ideal for someone who thrives in a structured, team-oriented office environment and enjoys a diverse set of responsibilities. Key Responsibilities: Email and Communication Filtering: Regularly check and prioritize incoming communications to ensure the CEO addresses only the most critical items. Meeting Coordination: Schedule and organize meetings, ensuring they are necessary and productive. Calendar Management: Maintain a clear and organized calendar, balancing work and personal commitments. Travel Planning: Arrange all aspects of travel, including itineraries, accommodations, and transportation. Event Planning: Organize and oversee corporate events, ensuring they align with business goals and the CEO's availability. Financial Monitoring: Keep an eye on expenses and budgets related to the CEO's activities and office. Project Tracking: Stay informed about key business projects and deadlines to advise and update the CEO as needed. Time Management: Continuously look for ways to make the CEO's schedule more efficient. Networking Coordination: Manage contacts and networking opportunities, aligning them with business priorities. Personal Appointments: Handle personal appointments to ensure a balanced lifestyle for the CEO. Confidentiality Management: Safeguard sensitive information, ensuring privacy and security. Task Prioritization : Regularly assess tasks and priorities to align with the CEO's strategic goals. Team Communication : Act as a liaison between the CEO and other staff members or departments. Feedback and Reporting: Gather and relay relevant feedback or reports to the CEO for informed decision-making. Problem-Solving: Anticipate and address potential issues before they reach the CEO, ensuring smooth operations. 3+ years of experience in an executive assistant role Excellent written and verbal communication skills Strong organizational and multitasking abilities in a fast-paced environment Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, OneDrive) Familiarity with commercial/industrial environments is a plus Courteous & Professional demeanor, high attention to detail, and sound judgment What We Offer: A collaborative and supportive work environment Exposure to a variety of clients and industries Health, dental, and vision insurance Retirement plan with company match Paid time off and company holidays PI783ea3a244a0-0840
10/06/2025
Full time
About Delta360 Delta360 is a trusted nationwide provider of fuel, lubricants, and reliability solutions for commercial, industrial, and oil & gas markets. We partner with customers to deliver reliable energy supply, advanced monitoring technology, and tailored service programs that keep operations running at peak performance. With a focus on innovation, safety, and dependability, Delta360 helps businesses reduce downtime, improve efficiency, and achieve long-term success. Joining our team means being part of a company that values expertise, safety, and customer success. At Delta360, you'll have the opportunity to grow your career while helping power critical operations across the country. Position Overview: We are seeking a proactive and highly organized Executive Assistant to support our key leadership and ensure smooth, professional day-to-day management of his time. This role also includes related duties relative to his other smaller companies and is ideal for someone who thrives in a structured, team-oriented office environment and enjoys a diverse set of responsibilities. Key Responsibilities: Email and Communication Filtering: Regularly check and prioritize incoming communications to ensure the CEO addresses only the most critical items. Meeting Coordination: Schedule and organize meetings, ensuring they are necessary and productive. Calendar Management: Maintain a clear and organized calendar, balancing work and personal commitments. Travel Planning: Arrange all aspects of travel, including itineraries, accommodations, and transportation. Event Planning: Organize and oversee corporate events, ensuring they align with business goals and the CEO's availability. Financial Monitoring: Keep an eye on expenses and budgets related to the CEO's activities and office. Project Tracking: Stay informed about key business projects and deadlines to advise and update the CEO as needed. Time Management: Continuously look for ways to make the CEO's schedule more efficient. Networking Coordination: Manage contacts and networking opportunities, aligning them with business priorities. Personal Appointments: Handle personal appointments to ensure a balanced lifestyle for the CEO. Confidentiality Management: Safeguard sensitive information, ensuring privacy and security. Task Prioritization : Regularly assess tasks and priorities to align with the CEO's strategic goals. Team Communication : Act as a liaison between the CEO and other staff members or departments. Feedback and Reporting: Gather and relay relevant feedback or reports to the CEO for informed decision-making. Problem-Solving: Anticipate and address potential issues before they reach the CEO, ensuring smooth operations. 3+ years of experience in an executive assistant role Excellent written and verbal communication skills Strong organizational and multitasking abilities in a fast-paced environment Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, OneDrive) Familiarity with commercial/industrial environments is a plus Courteous & Professional demeanor, high attention to detail, and sound judgment What We Offer: A collaborative and supportive work environment Exposure to a variety of clients and industries Health, dental, and vision insurance Retirement plan with company match Paid time off and company holidays PI783ea3a244a0-0840
JOB OPENING NOTICE POSITION: Executive Administrative Assistant $82,000 per year 40 hours per week LOCATION: 400 Royal Palm Way Suite 212 Palm Beach, FL 33480 JOB DUTIES: Provide high level administrative support; oversee business and personal schedule; maintain administrative functions for five residences around the globe; oversee and maintain logistics of all households and home offices; maintain all personal accounts, documentation, licenses; maintain personal art portfolio. EDUCATION Bachelor's degree in Arts/Fashion REQUIRED: EXPERIENCE 36 months as Personal Assistant to CEO/Adm
10/06/2025
Full time
JOB OPENING NOTICE POSITION: Executive Administrative Assistant $82,000 per year 40 hours per week LOCATION: 400 Royal Palm Way Suite 212 Palm Beach, FL 33480 JOB DUTIES: Provide high level administrative support; oversee business and personal schedule; maintain administrative functions for five residences around the globe; oversee and maintain logistics of all households and home offices; maintain all personal accounts, documentation, licenses; maintain personal art portfolio. EDUCATION Bachelor's degree in Arts/Fashion REQUIRED: EXPERIENCE 36 months as Personal Assistant to CEO/Adm
Looking for a savvy Executive Assistant to elevate our CEO's game in the biotech world! If you're organized and energetic, we want you! Qualifications: - Master's degree in Business Administration (MBA) - 4+ years of executive support experience Responsibilities: - manage CEO's calendar - prepare executive communications - conduct market research Education: Master's degree in Business Administration (MBA) is required for this job Benefits: - comprehensive health insurance - professional development opportunities - educational assistance program
10/02/2025
Full time
Looking for a savvy Executive Assistant to elevate our CEO's game in the biotech world! If you're organized and energetic, we want you! Qualifications: - Master's degree in Business Administration (MBA) - 4+ years of executive support experience Responsibilities: - manage CEO's calendar - prepare executive communications - conduct market research Education: Master's degree in Business Administration (MBA) is required for this job Benefits: - comprehensive health insurance - professional development opportunities - educational assistance program
Re-Location Candidates Welcome! Bi-Lingual, English and Vietnamese/Executive Personal Assistant to Founder/CEO, Successful Global Manufacturing Company, Sugarland, Texas Our client, a global manufacturing company that is highly successful is looking for a right hand Executive Personal Assistant to support the Founder/CEO. The candidate MUST be bi-lingual, English/Vietnamese, has experience supporting a high-level executive and has a polished professional presentation. This is an exciting opportunity for someone who thrives in a fast-paced environment and also has an interest in learning more about their business. About the Job: Support the Founder/CEO as a right hand managing an ever- changing calendar, personal and professional in multiple time zones, Prioritize emails and craft responses on his behalf Organize and manage global travel arrangements with detailed itineraries Interact with executive team on behalf of the CEO Handle board of director meetings including organizing and assembling collateral materials Prepare CEO for other meetings including research, as needed Plan events and dinners, personal and professional Expense reporting, personal and professional Handle personal work such as running errands, Dr appointment scheduling, updating car maintenance/registrations and other ad hoc projects Salary plus Discretionary Bonus; Comprehensive Health Plan About You: At least 4 of experience as an Executive Personal Assistant supporting a busy executive. MUST be bi-lingual, English/Vietnamese Bachelors Degree Very detail oriented and organized with exceptional project management skills High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Excellent Microsoft Office Suite skills Excellent written and verbal communication skills An engaging professional polished demeanor with a no job too small attitude
03/06/2025
Re-Location Candidates Welcome! Bi-Lingual, English and Vietnamese/Executive Personal Assistant to Founder/CEO, Successful Global Manufacturing Company, Sugarland, Texas Our client, a global manufacturing company that is highly successful is looking for a right hand Executive Personal Assistant to support the Founder/CEO. The candidate MUST be bi-lingual, English/Vietnamese, has experience supporting a high-level executive and has a polished professional presentation. This is an exciting opportunity for someone who thrives in a fast-paced environment and also has an interest in learning more about their business. About the Job: Support the Founder/CEO as a right hand managing an ever- changing calendar, personal and professional in multiple time zones, Prioritize emails and craft responses on his behalf Organize and manage global travel arrangements with detailed itineraries Interact with executive team on behalf of the CEO Handle board of director meetings including organizing and assembling collateral materials Prepare CEO for other meetings including research, as needed Plan events and dinners, personal and professional Expense reporting, personal and professional Handle personal work such as running errands, Dr appointment scheduling, updating car maintenance/registrations and other ad hoc projects Salary plus Discretionary Bonus; Comprehensive Health Plan About You: At least 4 of experience as an Executive Personal Assistant supporting a busy executive. MUST be bi-lingual, English/Vietnamese Bachelors Degree Very detail oriented and organized with exceptional project management skills High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Excellent Microsoft Office Suite skills Excellent written and verbal communication skills An engaging professional polished demeanor with a no job too small attitude
If interested, please attach your resume in WORD ** CONSTRUCTION INDUSTRY REQUIRED RESPONSIBILITIES Maintain Daily Contact with the CEO/COO on all matters Coordinate daily calendar for the CEO/COO Must have excellent written and oral communication skills Must be creative while maintaining ability to multitask urgent priorities Plan appointments and events both personal and professional in nature Maintain extreme confidentiality at all times. Make travel arrangements Manage Personal Day to Day Needs Manage phone calls / emails / correspondences Respond promptly to CEO/COO calls and inquiries Facilitate internal and external communication (e.g. distribute information and schedule presentations, meetings and activities) REQUIREMENTS 3+ years Ex Admin experience Construction experience strongly preferred Ability to work independently and creatively Familiarity with online calendars and cloud systems Experience using online office productivity tools Strong communication skills (via phone, email and in-person) Ability to exercise discretion and confidentiality with sensitive company information Excellent organizational skills with an ability to think proactively and prioritize work Excellent communication skills Excellent writing skills and marketing skills Experience with preparing reports
11/04/2021
Full time
If interested, please attach your resume in WORD ** CONSTRUCTION INDUSTRY REQUIRED RESPONSIBILITIES Maintain Daily Contact with the CEO/COO on all matters Coordinate daily calendar for the CEO/COO Must have excellent written and oral communication skills Must be creative while maintaining ability to multitask urgent priorities Plan appointments and events both personal and professional in nature Maintain extreme confidentiality at all times. Make travel arrangements Manage Personal Day to Day Needs Manage phone calls / emails / correspondences Respond promptly to CEO/COO calls and inquiries Facilitate internal and external communication (e.g. distribute information and schedule presentations, meetings and activities) REQUIREMENTS 3+ years Ex Admin experience Construction experience strongly preferred Ability to work independently and creatively Familiarity with online calendars and cloud systems Experience using online office productivity tools Strong communication skills (via phone, email and in-person) Ability to exercise discretion and confidentiality with sensitive company information Excellent organizational skills with an ability to think proactively and prioritize work Excellent communication skills Excellent writing skills and marketing skills Experience with preparing reports
About Freshworks: Freshworks provides intelligent customer engagement software for businesses of all sizes, making it easy for teams to win customers for life. More than 50,000 businesses trust Freshworks, including our employee engagement, customer engagement and CRM solutions, to better support employees so businesses can increase customer satisfaction and lifetime value. Our products are ready to go, easy to use, and offer a quick return on investment.Freshworks has received numerous accolades that include ranking #10 on the prestigious Forbes' Cloud 100 and #22 on the Battery Ventures/Glassdoor Best Places to Work lists. Headquartered in San Mateo, California, Freshworks has a dedicated global team operating from 13 locations to serve our customers throughout the world. Freshworks is backed by leading investors including Accel, CapitalG, Sequoia Capital and Tiger Global Management.What You'll Do:Serve as the point person for Freshworks brand new workplace, including: ordering supplies, stocking consumables, deliveries and shipping services, routine facility maintenance, and repair requestsSource, implement and manage vendor contracts; liaise with property management, security and facilities vendorsOwn all front desk duties - receiving guests, answering phone calls, handling deliveries, monitoring access to the officeAssist the Executive Assistant with managing the CEO's calendar extensively, including organizing internal and external meetings across time zones and locationsBook travel for the Executive team for domestic and internal travelPartner with Recruiting to accommodate candidate interviews with executives and prepare workspaces for new hiresPrepare and file executive expense reportsAssist with onboarding new hires alongside People Operations and ITCoordinate and facilitate company engagement events, work closely with cross-functional leaders to assist with internal & external events, and functions (both virtual and on-site).Identify & implement opportunities to build a more cohesive, happy, productive teamDrop off and pick up packages on and off-site. Requirements:Must work in person at Freshworks' office3+ years of Office Management and/or Executive Assistant experience (Start-up experience is a plus!)Prior experience maintaining confidentiality and dealing with information that is highly sensitivePrioritize multiple tasks seamlessly with impeccable attention to detail Exceptional written and verbal communication skillsPossess a positive, can-do attitude with the desire to take on additional responsibilitiesStrong technical skills including proficiency in (GSuite, Excel, Word, etc)Notary Certified highly preferred Bachelor's Degree preferredLocation:800 Bellevue Way NE, Bellevue, WA 98004Summary of Freshworks Benefits: Freshworks offers multiple options for dental, medical, vision, disability and life insurances. Flexible PTO + paid time off, flexible spending, commuter benefits, work from home, and wellness benefits are also offered. Freshworks also offers adoption and parental leave benefits. Submit Your Application You have successfully applied You have errors in applying Apply With Resume * First Name * Middle Name Last Name * Email * Mobile Phone Social Network and Web Links Provide us with links to see some of your work (Git/ Dribble/ Behance/ Pinterest/ Blog/ Medium) + Employer + Add Employer Education + Add education
11/01/2021
Full time
About Freshworks: Freshworks provides intelligent customer engagement software for businesses of all sizes, making it easy for teams to win customers for life. More than 50,000 businesses trust Freshworks, including our employee engagement, customer engagement and CRM solutions, to better support employees so businesses can increase customer satisfaction and lifetime value. Our products are ready to go, easy to use, and offer a quick return on investment.Freshworks has received numerous accolades that include ranking #10 on the prestigious Forbes' Cloud 100 and #22 on the Battery Ventures/Glassdoor Best Places to Work lists. Headquartered in San Mateo, California, Freshworks has a dedicated global team operating from 13 locations to serve our customers throughout the world. Freshworks is backed by leading investors including Accel, CapitalG, Sequoia Capital and Tiger Global Management.What You'll Do:Serve as the point person for Freshworks brand new workplace, including: ordering supplies, stocking consumables, deliveries and shipping services, routine facility maintenance, and repair requestsSource, implement and manage vendor contracts; liaise with property management, security and facilities vendorsOwn all front desk duties - receiving guests, answering phone calls, handling deliveries, monitoring access to the officeAssist the Executive Assistant with managing the CEO's calendar extensively, including organizing internal and external meetings across time zones and locationsBook travel for the Executive team for domestic and internal travelPartner with Recruiting to accommodate candidate interviews with executives and prepare workspaces for new hiresPrepare and file executive expense reportsAssist with onboarding new hires alongside People Operations and ITCoordinate and facilitate company engagement events, work closely with cross-functional leaders to assist with internal & external events, and functions (both virtual and on-site).Identify & implement opportunities to build a more cohesive, happy, productive teamDrop off and pick up packages on and off-site. Requirements:Must work in person at Freshworks' office3+ years of Office Management and/or Executive Assistant experience (Start-up experience is a plus!)Prior experience maintaining confidentiality and dealing with information that is highly sensitivePrioritize multiple tasks seamlessly with impeccable attention to detail Exceptional written and verbal communication skillsPossess a positive, can-do attitude with the desire to take on additional responsibilitiesStrong technical skills including proficiency in (GSuite, Excel, Word, etc)Notary Certified highly preferred Bachelor's Degree preferredLocation:800 Bellevue Way NE, Bellevue, WA 98004Summary of Freshworks Benefits: Freshworks offers multiple options for dental, medical, vision, disability and life insurances. Flexible PTO + paid time off, flexible spending, commuter benefits, work from home, and wellness benefits are also offered. Freshworks also offers adoption and parental leave benefits. Submit Your Application You have successfully applied You have errors in applying Apply With Resume * First Name * Middle Name Last Name * Email * Mobile Phone Social Network and Web Links Provide us with links to see some of your work (Git/ Dribble/ Behance/ Pinterest/ Blog/ Medium) + Employer + Add Employer Education + Add education
Location: Boston, MA 02109 Introduction: Veolia is the world's leading environmental services company with ~179,000 employees globally and a 160-year history. We help our customers address their environmental and sustainability challenges in energy, water and waste. That means improving our clients' energy efficiency, better managing their water and wastewater, and recovering resources from their wastes. We do this in a safe, cost-effective and innovative manner for cities, governments, campuses, businesses, and industries. Position Purpose: Reports to Executive Assistant to the President and CEO of Veolia North America General office support and Receptionist duties on a daily basis. Office Support: Performs clerical and administrative duties including typing documents, correspondence and reports for their various departments. Composes and initiates routine correspondence and memoranda. Edits and proofs documents for grammar, spelling, and clarity of expression, organization, and conformance to company specifications. Proofs art or graphics and verifies that art and text agree. Enters data from various sources to maintain and update various databases (CIMS) and spreadsheets. Ensures data integrity by verifying input and calculations. Works with an assigned team to develop and maintain standard templates, descriptions and sections of presentations to maximize efficiency and reduce turnaround time. Maintains organized computer and/or hard copy files for easy identification and retrieval. Participate in specific activities (Intermittent, on an occasional basis, ETC.) Provide administrative support as needed for processing purchase orders, managing payment with vendors, managing schedules and special projects as assigned by the Manager. Prepare agendas, coordinate and manage operation mechanisms such as department specific meetings and presentations, attend meetings and subsequently follow-up on significant and timely matters. Arrange travel arrangements as needed and prepare/process expense reports accordingly. Work with C-Level Managers and Sr. Assistants. Foster an environment of appreciation and recognition within the team and complete special projects that positively drive employee engagement. Reception Support: Perform Receptionist duties for breaks, lunch and absences and/or as needs arise. Answer telephone; screen and direct calls. Greet and direct all visitors (including vendor deliveries), ensure all visitors are properly entered into the building visitor log. Troubleshoot and direct inquiries from the public and customers to appropriate departments. Monitor visitor access and maintain security awareness. Prepare correspondence and documents when needed Receive, sort and deliver mail on a daily basis. Organize conference and meeting room bookings. Coordinate meetings and organize catering. Monitor and maintain office equipment. Control inventory relevant to reception, copy and kitchen areas. Maintain the reception, kitchens and general office areas. Maintain and replenish inventory of office supplies. Manage a postage meter machine. Receive corporate PO in Coupa for materials and services, along with coding the corporate invoices before routing for payment. Reconcile vendor statements, research and correct discrepancies. Correspond with vendors and account payable specialists regarding invoices, and purchases. Research and resolve outstanding balances on accounts, via telephone. Email and or phone communications with vendors. Coordinate with the Shared Service Center to ensure prompt payment of invoices. Develops and maintains relationships with field operations and Veolia suppliers Qualifications Education/Experience/Background: High School Diploma or General Education Degree, Advanced Degree is a plus. Minimum three years prior administrative experience. Certification: NA Job Specific Knowledge/Skills/Abilities: Familiarity and ability to maneuver in the Google platform. Able to work independently and handle a wide variety of situations, including conflict resolution and troubleshooting issues. Excellent verbal/written communication, organizational, prioritization, time-management skills and attention to detail required. Must have strong initiative, self-motivation, very high standards and outstanding attention to detail. Demonstrate a professional, positive, and approachable demeanor in working and effectively communicating with a diverse group of people; always demonstrating high emotional intelligence. Exercise discretion, judgment, tact and poise in handling highly sensitive and confidential information. Proactive approach to each task to anticipate needs, establish contingency plans and minimize risks to ensure optimal outcomes. About Veolia: Veolia offers the most complete range of environmental solutions to meet the challenges of cities, governments, campuses, businesses and industries. Our network of talent and hands-on know-how is unique and unrivaled. We help our customers address their environmental and sustainability challenges in energy, water and waste. That means improving our clients' energy efficiency, better managing their water and wastewater, and recovering resources from their wastes. We do this in a safe, cost-effective and innovative manner for more than 550 communities and more than 30,000 businesses, campuses and organizations throughout North America. We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
09/22/2021
Full time
Location: Boston, MA 02109 Introduction: Veolia is the world's leading environmental services company with ~179,000 employees globally and a 160-year history. We help our customers address their environmental and sustainability challenges in energy, water and waste. That means improving our clients' energy efficiency, better managing their water and wastewater, and recovering resources from their wastes. We do this in a safe, cost-effective and innovative manner for cities, governments, campuses, businesses, and industries. Position Purpose: Reports to Executive Assistant to the President and CEO of Veolia North America General office support and Receptionist duties on a daily basis. Office Support: Performs clerical and administrative duties including typing documents, correspondence and reports for their various departments. Composes and initiates routine correspondence and memoranda. Edits and proofs documents for grammar, spelling, and clarity of expression, organization, and conformance to company specifications. Proofs art or graphics and verifies that art and text agree. Enters data from various sources to maintain and update various databases (CIMS) and spreadsheets. Ensures data integrity by verifying input and calculations. Works with an assigned team to develop and maintain standard templates, descriptions and sections of presentations to maximize efficiency and reduce turnaround time. Maintains organized computer and/or hard copy files for easy identification and retrieval. Participate in specific activities (Intermittent, on an occasional basis, ETC.) Provide administrative support as needed for processing purchase orders, managing payment with vendors, managing schedules and special projects as assigned by the Manager. Prepare agendas, coordinate and manage operation mechanisms such as department specific meetings and presentations, attend meetings and subsequently follow-up on significant and timely matters. Arrange travel arrangements as needed and prepare/process expense reports accordingly. Work with C-Level Managers and Sr. Assistants. Foster an environment of appreciation and recognition within the team and complete special projects that positively drive employee engagement. Reception Support: Perform Receptionist duties for breaks, lunch and absences and/or as needs arise. Answer telephone; screen and direct calls. Greet and direct all visitors (including vendor deliveries), ensure all visitors are properly entered into the building visitor log. Troubleshoot and direct inquiries from the public and customers to appropriate departments. Monitor visitor access and maintain security awareness. Prepare correspondence and documents when needed Receive, sort and deliver mail on a daily basis. Organize conference and meeting room bookings. Coordinate meetings and organize catering. Monitor and maintain office equipment. Control inventory relevant to reception, copy and kitchen areas. Maintain the reception, kitchens and general office areas. Maintain and replenish inventory of office supplies. Manage a postage meter machine. Receive corporate PO in Coupa for materials and services, along with coding the corporate invoices before routing for payment. Reconcile vendor statements, research and correct discrepancies. Correspond with vendors and account payable specialists regarding invoices, and purchases. Research and resolve outstanding balances on accounts, via telephone. Email and or phone communications with vendors. Coordinate with the Shared Service Center to ensure prompt payment of invoices. Develops and maintains relationships with field operations and Veolia suppliers Qualifications Education/Experience/Background: High School Diploma or General Education Degree, Advanced Degree is a plus. Minimum three years prior administrative experience. Certification: NA Job Specific Knowledge/Skills/Abilities: Familiarity and ability to maneuver in the Google platform. Able to work independently and handle a wide variety of situations, including conflict resolution and troubleshooting issues. Excellent verbal/written communication, organizational, prioritization, time-management skills and attention to detail required. Must have strong initiative, self-motivation, very high standards and outstanding attention to detail. Demonstrate a professional, positive, and approachable demeanor in working and effectively communicating with a diverse group of people; always demonstrating high emotional intelligence. Exercise discretion, judgment, tact and poise in handling highly sensitive and confidential information. Proactive approach to each task to anticipate needs, establish contingency plans and minimize risks to ensure optimal outcomes. About Veolia: Veolia offers the most complete range of environmental solutions to meet the challenges of cities, governments, campuses, businesses and industries. Our network of talent and hands-on know-how is unique and unrivaled. We help our customers address their environmental and sustainability challenges in energy, water and waste. That means improving our clients' energy efficiency, better managing their water and wastewater, and recovering resources from their wastes. We do this in a safe, cost-effective and innovative manner for more than 550 communities and more than 30,000 businesses, campuses and organizations throughout North America. We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Beacon Hill Staffing Group, LLC
Arlington, Virginia
Our client, a transportation consulting firm in Arlington, VA, is in need of a temp-to-hire Executive/Administrative Assistant to support the organization and CEO! In this role you will answer the phones, order office supplies, coordinate internal events and meetings, as well as manage the CEO's calendar, book travel arrangements, complete expense reports, and prepare PowerPoint presentations. 3+ years of administrative or executive support is required for this role, along with strong Microsoft Office skills and a high attention to detail. It can pay $24-$30/hour during the temporary period and converts to a $55K-$65K salary DOE. If you are looking to showcase your administrative skills and grow, apply today with your Microsoft Word resume! Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . We look forward to working with you. Beacon Hill. Employing the Future (TM)
09/22/2021
Full time
Our client, a transportation consulting firm in Arlington, VA, is in need of a temp-to-hire Executive/Administrative Assistant to support the organization and CEO! In this role you will answer the phones, order office supplies, coordinate internal events and meetings, as well as manage the CEO's calendar, book travel arrangements, complete expense reports, and prepare PowerPoint presentations. 3+ years of administrative or executive support is required for this role, along with strong Microsoft Office skills and a high attention to detail. It can pay $24-$30/hour during the temporary period and converts to a $55K-$65K salary DOE. If you are looking to showcase your administrative skills and grow, apply today with your Microsoft Word resume! Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . We look forward to working with you. Beacon Hill. Employing the Future (TM)
Cor Tech is now hiring an Administrative & Marketing Assistant for our Piqua Ohio Client. - Direct Hire Opportunity - $15 - $25 / hour - 401 K - Tuition Reimbursement Position Summary: Provide timely and effective administrative support to the Chairman/CEO, the President/COO, Director of Marketing and secondary support to other members of the Executive Management team. Maintain strict confidentiality in processing of all information. Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Other duties may be assigned to meet business needs. •Schedule and organize complex activities such as internal and external meetings, domestic and international travel, lodging, and events. •Coordinate calendar management via Outlook, requiring interaction with both internal and external executives and assistants, as well as other business associates to coordinate a variety of complex meetings. Sets reminders and assists with the various needs for each activity, including retrieval of proper historical references. •Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, records and transcribes minutes of meetings and files appropriately. •Deals with confidential business and personal information with professionalism and poise and safeguards from disclosure. •Acts as a project manager for special projects, which may include planning and coordinating multiple presentations, disseminating information, organizing companywide events and partnering with various community entities. •Communicates as appropriate with domestic and international customers and associates, sensitive to other cultures and behaviors, international time zones. •Assists marketing team with trade show coordination, website updates, social media management and other tasks as needed. •Review and summarize miscellaneous information, reports, and documents; does research and prepares reports as needed. •Composes and types routine correspondence. •Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer. Qualifications: Strong attention to detail and organization skills. Proficiency in Microsoft Office; Word, Excel and Power Point. Proficiency in database management. Ability to manage calendar software. Ability to work on multiple projects simultaneously, set priorities and meet short deadlines. Excellent grammar, composition and spelling skills; Excellent communication and interpersonal skills. Ability to work occasional weekend and evening hours. Ability to work accurately and meet deadlines independently, as well as part of a team. Required Education and Experience: High school diploma or general education degree (GED); or 3 years related experience; or equivalent combination of education and experience. Graphic arts and video creation experience preferred. Community service and or outreach a plus.
09/22/2021
Full time
Cor Tech is now hiring an Administrative & Marketing Assistant for our Piqua Ohio Client. - Direct Hire Opportunity - $15 - $25 / hour - 401 K - Tuition Reimbursement Position Summary: Provide timely and effective administrative support to the Chairman/CEO, the President/COO, Director of Marketing and secondary support to other members of the Executive Management team. Maintain strict confidentiality in processing of all information. Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Other duties may be assigned to meet business needs. •Schedule and organize complex activities such as internal and external meetings, domestic and international travel, lodging, and events. •Coordinate calendar management via Outlook, requiring interaction with both internal and external executives and assistants, as well as other business associates to coordinate a variety of complex meetings. Sets reminders and assists with the various needs for each activity, including retrieval of proper historical references. •Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, records and transcribes minutes of meetings and files appropriately. •Deals with confidential business and personal information with professionalism and poise and safeguards from disclosure. •Acts as a project manager for special projects, which may include planning and coordinating multiple presentations, disseminating information, organizing companywide events and partnering with various community entities. •Communicates as appropriate with domestic and international customers and associates, sensitive to other cultures and behaviors, international time zones. •Assists marketing team with trade show coordination, website updates, social media management and other tasks as needed. •Review and summarize miscellaneous information, reports, and documents; does research and prepares reports as needed. •Composes and types routine correspondence. •Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer. Qualifications: Strong attention to detail and organization skills. Proficiency in Microsoft Office; Word, Excel and Power Point. Proficiency in database management. Ability to manage calendar software. Ability to work on multiple projects simultaneously, set priorities and meet short deadlines. Excellent grammar, composition and spelling skills; Excellent communication and interpersonal skills. Ability to work occasional weekend and evening hours. Ability to work accurately and meet deadlines independently, as well as part of a team. Required Education and Experience: High school diploma or general education degree (GED); or 3 years related experience; or equivalent combination of education and experience. Graphic arts and video creation experience preferred. Community service and or outreach a plus.
Permanent Executive Admin - NEW YORK AREA Remote vision dental medical 401k and equity - FREE Salary :70-75K RESUMES Email to : Job Description: Looking for an Administrative Assistant with a minimum of 3 years exp. in the NY area. You will support our CEO and other executives on the team. Must be able to handle a significant range of assignments that are complex in nature, where considerable judgment and initiative are required in resolving problems and making recommendations. The typical day would consist of managing multiple executive calendars for meetings onsite and offsite across multiple global time zones, making travel arrangements for global travel , executing expense reports on a timely basis and helping on ad-hoc projects including editing and or presentations on PowerPoint. Responsible for: Prepare and edit correspondence, presentations and other documents. Manage executive agendas Design and maintain databases and submit expense reports. Prepare and edit PowerPoint presentations. File and retrieve documents and reference materials. Conduct research, collect and analyze data to prepare documents. Manage and maintain executives' schedules, appointments and travel. Arrange and co-ordinate meetings and events. Record, transcribe and distribute minutes of meetings. Monitor, screen, respond to and distribute incoming communications. Answer and manage incoming calls. Receive and interact with incoming visitors when necessary. Liaise with internal staff at all levels. Coordinate project-based work. Review operating practices and implement improvements where necessary. What you bring to the role: Bachelor's Degree in Business Administration or an equivalent combination of education and job-related experience. 3 yrs exp. Secretary providing support for one or more senior level executives. Must have In-depth knowledge of relevant software such as MS Office Suite, Office 365, PowerPoint, Excel SharePoint, Teams and Zoom, Salesforce. Excellent written and verbal communications skills required. Experience in a multi-country environment, covering multiple stakeholders, managing global time zones and calendars. How you stand out: You can make it rain in Power Point and are Tech savvy. You have fast decision making skills and are adaptable. You love to learn and are curious about technology. You enjoy being in a diverse work environment exposed to global initiatives. You are characterized by a high energy level and a flexible mindset. You know how to cope with ad hoc situations. You are known for your drive to achieve results and your 'getting things done' attitude. *AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER* Job Requirements: *See above
09/21/2021
Full time
Permanent Executive Admin - NEW YORK AREA Remote vision dental medical 401k and equity - FREE Salary :70-75K RESUMES Email to : Job Description: Looking for an Administrative Assistant with a minimum of 3 years exp. in the NY area. You will support our CEO and other executives on the team. Must be able to handle a significant range of assignments that are complex in nature, where considerable judgment and initiative are required in resolving problems and making recommendations. The typical day would consist of managing multiple executive calendars for meetings onsite and offsite across multiple global time zones, making travel arrangements for global travel , executing expense reports on a timely basis and helping on ad-hoc projects including editing and or presentations on PowerPoint. Responsible for: Prepare and edit correspondence, presentations and other documents. Manage executive agendas Design and maintain databases and submit expense reports. Prepare and edit PowerPoint presentations. File and retrieve documents and reference materials. Conduct research, collect and analyze data to prepare documents. Manage and maintain executives' schedules, appointments and travel. Arrange and co-ordinate meetings and events. Record, transcribe and distribute minutes of meetings. Monitor, screen, respond to and distribute incoming communications. Answer and manage incoming calls. Receive and interact with incoming visitors when necessary. Liaise with internal staff at all levels. Coordinate project-based work. Review operating practices and implement improvements where necessary. What you bring to the role: Bachelor's Degree in Business Administration or an equivalent combination of education and job-related experience. 3 yrs exp. Secretary providing support for one or more senior level executives. Must have In-depth knowledge of relevant software such as MS Office Suite, Office 365, PowerPoint, Excel SharePoint, Teams and Zoom, Salesforce. Excellent written and verbal communications skills required. Experience in a multi-country environment, covering multiple stakeholders, managing global time zones and calendars. How you stand out: You can make it rain in Power Point and are Tech savvy. You have fast decision making skills and are adaptable. You love to learn and are curious about technology. You enjoy being in a diverse work environment exposed to global initiatives. You are characterized by a high energy level and a flexible mindset. You know how to cope with ad hoc situations. You are known for your drive to achieve results and your 'getting things done' attitude. *AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER* Job Requirements: *See above
About Interfirst Mortgage Company Interfirst Mortgage Company is a private equity-backed mortgage originator that is improving the way consumers obtain residential mortgages across the U.S., originating more than $35B of residential mortgages. Our leadership team has more than 100 years of mortgage, sales/marketing, and consumer-related experience, committed to delivering a best-in-class experience for every borrower. Charlotte and Chicago-area candidates have the option of working at one of our modern offices located near major transportation hubs, entertainment, and dining options and including the latest tech and amenities. The Executive Assistant makes a significant impact in supporting our Executive Management team on the administrative execution on strategic initiatives. Reporting to the Chief Operating Officer this role is primarily responsible for the administrative support of executive leaders, board meeting planning and coordination, and strategic projects. This individual supervises and directs the work of a small office administration team including two receptionists at different locations. This role will interact with all members of the Executive Management team, mid to senior level managers, all departments and external partners. Essential Duties & Responsibilities Provide proactive and complete administrative support for the Executive Management Team. Serve as executive team liaison by managing calendars, meetings, travel arrangements; respond on behalf of management internally and externally as needed; confidentially handle sensitive information. Assess information and requests and elevate to the appropriate party; prioritize strategic requests over non-essential needs. Partake and coordinate critical meetings for internal and external stakeholders; take and provide meeting minutes as needed. Prepare and execute the coordination of quarterly board meetings; gather relevant materials from all parties and prepare board reports. Distribute materials in a timely fashion; prepare ad hoc reports and meeting planning as needed. Prepare electronic and manual presentation materials as needed (PowerPoint, boardbooks, etc.) Partner closely with the CEO and COO for strategic initiatives and special projects by communicating with employees, stakeholders, and board members. Work closely with cross-functional project teams and committees to deliver on strategic initiatives and meet company objectives. Create and maintain regular weekly and monthly reports; receive and review completed documentation and signatures; draft internal and external correspondence; and manage documentation and paperwork. Plan and manage corporate and special events. Perform other duties as assigned. Supervisory Responsibilities The Executive Assistant has direct supervisory responsibilities and carries out the responsibilities in accordance with the company's policies and applicable laws. Responsibilities include planning, assigning and directing employee's work; evaluating performance; rewarding and disciplining employees; addressing complaints, performance coaching, and resolving problems; interviewing, hiring and training. Minimum Required Education & Experience Bachelor's degree in a related field and five or more years of administrative experience supporting C-Suite Executives in a fast-paced, rapidly changing environment; or equivalent combination of education and experience. Knowledge, Skills & Abilities Flexible, pivots quickly to changing priorities; proven multi-tasking, organization and prioritization skills. Manage multiple projects, problem solve and meet deadlines in an ever changing, fast-paced environment. High level of discretion, integrity, confidentiality and decorum. Works with highly sensitive data confidentially and shares only relevant information to approved parties. Self-starter and self-directed; works well independently and as a part of a team. Equally capable of leading or following others as appropriate. Superior written and verbal communication skills. Delivery of accurate, thorough, high-quality and timely work output. Deep interpersonal skills and emotional intelligence. Communication delivery tailored to specific audience. Relationship-building across all layers of organization, external parties and Board Members. Deep project planning and execution skills. Effective stress management, works well under pressure in a highly changing rapidly evolving environment. Overcomes adversity and obstacles to keep projects moving forward. Intermediate to Advanced skills utilizing GSuite (Sheets, GMail, Slides and Docs) & MSOffice and custom applications. Excellent at creating and maintaining spreadsheets including formulas, pivot tables and V-Look-Ups. Preferred, But Not Required Prior Mortgage Industry and/or FinTech experience. Prior experience in a start-up environment. Other Regular responsibilities of this role require that the incumbent reports work at the IMC onsite office location in Rosemont daily. Benefits We offer a great compensation package and benefits package to support you inside and outside of work when joining our team. Some of these benefits include a paid vacation policy, 401K, medical plans, dental, vision, company paid Life/AD&D, short term disability, and long term disability, free covered parking, casual dress policy and an onsite kitchen. Interfirst is proud to be an Equal Opportunity Employer. You will be considered for this position based upon your experience and education, without regard to race, color, religion, sex, ethnicity, national origin, age, sexual orientation, ancestry, marital or parental status, disabled, military or veteran status, or any other basis or reason prohibited by any applicable law. We are committed to creating and maintaining a workforce environment that is free from any form of discriminations or harassment.
09/11/2021
Full time
About Interfirst Mortgage Company Interfirst Mortgage Company is a private equity-backed mortgage originator that is improving the way consumers obtain residential mortgages across the U.S., originating more than $35B of residential mortgages. Our leadership team has more than 100 years of mortgage, sales/marketing, and consumer-related experience, committed to delivering a best-in-class experience for every borrower. Charlotte and Chicago-area candidates have the option of working at one of our modern offices located near major transportation hubs, entertainment, and dining options and including the latest tech and amenities. The Executive Assistant makes a significant impact in supporting our Executive Management team on the administrative execution on strategic initiatives. Reporting to the Chief Operating Officer this role is primarily responsible for the administrative support of executive leaders, board meeting planning and coordination, and strategic projects. This individual supervises and directs the work of a small office administration team including two receptionists at different locations. This role will interact with all members of the Executive Management team, mid to senior level managers, all departments and external partners. Essential Duties & Responsibilities Provide proactive and complete administrative support for the Executive Management Team. Serve as executive team liaison by managing calendars, meetings, travel arrangements; respond on behalf of management internally and externally as needed; confidentially handle sensitive information. Assess information and requests and elevate to the appropriate party; prioritize strategic requests over non-essential needs. Partake and coordinate critical meetings for internal and external stakeholders; take and provide meeting minutes as needed. Prepare and execute the coordination of quarterly board meetings; gather relevant materials from all parties and prepare board reports. Distribute materials in a timely fashion; prepare ad hoc reports and meeting planning as needed. Prepare electronic and manual presentation materials as needed (PowerPoint, boardbooks, etc.) Partner closely with the CEO and COO for strategic initiatives and special projects by communicating with employees, stakeholders, and board members. Work closely with cross-functional project teams and committees to deliver on strategic initiatives and meet company objectives. Create and maintain regular weekly and monthly reports; receive and review completed documentation and signatures; draft internal and external correspondence; and manage documentation and paperwork. Plan and manage corporate and special events. Perform other duties as assigned. Supervisory Responsibilities The Executive Assistant has direct supervisory responsibilities and carries out the responsibilities in accordance with the company's policies and applicable laws. Responsibilities include planning, assigning and directing employee's work; evaluating performance; rewarding and disciplining employees; addressing complaints, performance coaching, and resolving problems; interviewing, hiring and training. Minimum Required Education & Experience Bachelor's degree in a related field and five or more years of administrative experience supporting C-Suite Executives in a fast-paced, rapidly changing environment; or equivalent combination of education and experience. Knowledge, Skills & Abilities Flexible, pivots quickly to changing priorities; proven multi-tasking, organization and prioritization skills. Manage multiple projects, problem solve and meet deadlines in an ever changing, fast-paced environment. High level of discretion, integrity, confidentiality and decorum. Works with highly sensitive data confidentially and shares only relevant information to approved parties. Self-starter and self-directed; works well independently and as a part of a team. Equally capable of leading or following others as appropriate. Superior written and verbal communication skills. Delivery of accurate, thorough, high-quality and timely work output. Deep interpersonal skills and emotional intelligence. Communication delivery tailored to specific audience. Relationship-building across all layers of organization, external parties and Board Members. Deep project planning and execution skills. Effective stress management, works well under pressure in a highly changing rapidly evolving environment. Overcomes adversity and obstacles to keep projects moving forward. Intermediate to Advanced skills utilizing GSuite (Sheets, GMail, Slides and Docs) & MSOffice and custom applications. Excellent at creating and maintaining spreadsheets including formulas, pivot tables and V-Look-Ups. Preferred, But Not Required Prior Mortgage Industry and/or FinTech experience. Prior experience in a start-up environment. Other Regular responsibilities of this role require that the incumbent reports work at the IMC onsite office location in Rosemont daily. Benefits We offer a great compensation package and benefits package to support you inside and outside of work when joining our team. Some of these benefits include a paid vacation policy, 401K, medical plans, dental, vision, company paid Life/AD&D, short term disability, and long term disability, free covered parking, casual dress policy and an onsite kitchen. Interfirst is proud to be an Equal Opportunity Employer. You will be considered for this position based upon your experience and education, without regard to race, color, religion, sex, ethnicity, national origin, age, sexual orientation, ancestry, marital or parental status, disabled, military or veteran status, or any other basis or reason prohibited by any applicable law. We are committed to creating and maintaining a workforce environment that is free from any form of discriminations or harassment.
EDUCATIONAL SERVICE UNIT #3 JOB DESCRIPTION Job Title: Administrative Assistant-School Mental Health Program Job Code: 7101 Number of Days Worked: Fulltime, 260 Days Department: Student Services FLSA Status: Non-Exempt - At Will Immediate Supervisor: School Mental Health Program Coordinator, Executive Director of Student Services Staff Supervised: None Administrative Assistant-School Mental Health Program Educational Service Unit #3, in partnership with Region 6 Behavioral Healthcare, is searching for a positive and organized administrative professional to support our emerging School Mental Health programs and services as a part of a newly awarded System of Care grant. This individual must be an effective and collaborative communicator who enjoys working in a team environment. Salary for this full time position is negotiable based upon education and experience, within the range of $17.00-$19.00/hour. Please see the accompanying job description for details and apply today! Essential Requirements: Ability to work well with others and to collaborate with school and community personnel Skills in problem solving, organization and time management Ability to communicate effectively and express ideas clearly both verbally and in writing Proficiency in a variety of computer software applications, including but not limited to Google, Microsoft Office, email, and online applications High School Diploma required, Associate's or Bachelor's Degree preferred No history of child abuse or negligence Successfully pass required background checks Regular and dependable in person attendance is required and is considered a condition of employment. Essential Responsibilities: Provide administrative support for members of the School Mental Health Program and the ESU #3 Student Services Department Understand general concepts of medical billing and communicate with medical insurance providers. Bill for mental health services provided by the School Mental Health staff through a variety of sources including Medicaid and private insurance. Record revenues and expenses for the program, conduct basic computations, and utilize spreadsheets and formulas to support the financial operations of the program. Utilize SPARS system to enter and maintain needed client information for grant purposes. Collect, record, and report required data for activities assigned Gather service documents and caseload reports from appropriate staff and maintain services records Flow of correspondence, filing, copying, faxing, mail room, etc. Prepare contracts as requested Order and check in supplies as required Regularly access email system for review of materials distributed Work as part of a team to manage the department's environment Must be sensitive to ESU #3 and school district confidential matters Utilize Google and/or Microsoft Office products to create, update, and distribute information as requested Provide support for events and trainings including creating flyers, completing workshop registrations, preparing materials for workshops, completing room reservations, ordering food, requesting AV, and creating billings, evaluations, and certificates for workshops Complete mailings for staff as requested Prepare requests for professional development, travel, reimbursement and speaker contracts as needed for ESU #3 staff and presenters Provide general assistance to the School Mental Health Coordinator and Executive Director of Student Services Ability to work independently and with limited supervision Serve on ESU #3 committees as assigned Understand and comply with the ESU #3 Board of Education Personnel Policies and Employee Handbook Other duties as assigned by the Executive Director of Student Services At Will Employment: Employment with ESU #3 is not for any period of time, and employment may be terminated at any time at the convenience of the terminating party, with or without cause, and with or without notice. Employment with ESU #3 is not governed by any express or implied contract of employment containing terms different from or inconsistent with those stated in this job description. The terms of this job description may not be modified except in a writing signed by the ESU #3 CEO.
09/08/2021
Full time
EDUCATIONAL SERVICE UNIT #3 JOB DESCRIPTION Job Title: Administrative Assistant-School Mental Health Program Job Code: 7101 Number of Days Worked: Fulltime, 260 Days Department: Student Services FLSA Status: Non-Exempt - At Will Immediate Supervisor: School Mental Health Program Coordinator, Executive Director of Student Services Staff Supervised: None Administrative Assistant-School Mental Health Program Educational Service Unit #3, in partnership with Region 6 Behavioral Healthcare, is searching for a positive and organized administrative professional to support our emerging School Mental Health programs and services as a part of a newly awarded System of Care grant. This individual must be an effective and collaborative communicator who enjoys working in a team environment. Salary for this full time position is negotiable based upon education and experience, within the range of $17.00-$19.00/hour. Please see the accompanying job description for details and apply today! Essential Requirements: Ability to work well with others and to collaborate with school and community personnel Skills in problem solving, organization and time management Ability to communicate effectively and express ideas clearly both verbally and in writing Proficiency in a variety of computer software applications, including but not limited to Google, Microsoft Office, email, and online applications High School Diploma required, Associate's or Bachelor's Degree preferred No history of child abuse or negligence Successfully pass required background checks Regular and dependable in person attendance is required and is considered a condition of employment. Essential Responsibilities: Provide administrative support for members of the School Mental Health Program and the ESU #3 Student Services Department Understand general concepts of medical billing and communicate with medical insurance providers. Bill for mental health services provided by the School Mental Health staff through a variety of sources including Medicaid and private insurance. Record revenues and expenses for the program, conduct basic computations, and utilize spreadsheets and formulas to support the financial operations of the program. Utilize SPARS system to enter and maintain needed client information for grant purposes. Collect, record, and report required data for activities assigned Gather service documents and caseload reports from appropriate staff and maintain services records Flow of correspondence, filing, copying, faxing, mail room, etc. Prepare contracts as requested Order and check in supplies as required Regularly access email system for review of materials distributed Work as part of a team to manage the department's environment Must be sensitive to ESU #3 and school district confidential matters Utilize Google and/or Microsoft Office products to create, update, and distribute information as requested Provide support for events and trainings including creating flyers, completing workshop registrations, preparing materials for workshops, completing room reservations, ordering food, requesting AV, and creating billings, evaluations, and certificates for workshops Complete mailings for staff as requested Prepare requests for professional development, travel, reimbursement and speaker contracts as needed for ESU #3 staff and presenters Provide general assistance to the School Mental Health Coordinator and Executive Director of Student Services Ability to work independently and with limited supervision Serve on ESU #3 committees as assigned Understand and comply with the ESU #3 Board of Education Personnel Policies and Employee Handbook Other duties as assigned by the Executive Director of Student Services At Will Employment: Employment with ESU #3 is not for any period of time, and employment may be terminated at any time at the convenience of the terminating party, with or without cause, and with or without notice. Employment with ESU #3 is not governed by any express or implied contract of employment containing terms different from or inconsistent with those stated in this job description. The terms of this job description may not be modified except in a writing signed by the ESU #3 CEO.
Welcome to Centura Health Welcome to the largest health ecosystem in Colorado and western Kansas. Welcome to living your mission among thousands of people on fire to live theirs too. Welcome to options, possibilities and values that guide exceptional care. Welcome to extremely important industry challenges and opportunities to solve complex problems. Welcome to highly intelligent teams, overflowing community and the wholeness of mind, body and spirit that is Centura Health. Pay Range $26.12 - $33.65/hr Flourishing Begins Here You have a purpose, unique talents and NOW is the time to embrace it, live it and put it to work. At Centura Health, we value incredible people with incredible skills - but your commitment to a greater cause is something we value even more. Administrative support of the President and CEO. Prepares correspondence, schedules meetings, answers telephone calls, maintains files, attends meetings and prepares minutes as required. Responsible for the coordination of special administrative projects What You Bring/Job Requirements In addition to bringing your whole self to the workplace each day, qualified candidates will need the following: High School Diploma or GED required Associate or Bachelor's degree preferred 3 years of an administrative support role 5 years as an Executive Secretary preferred Must have strong computer skills Must be organized, detail oriented and a self-starter Must have excellent record keeping skills Schedule: Monday through Friday 8am to 5pm Physical Requirements - Sedentary Work - prolonged periods of sitting and exert/lift up to 10 lbs. force occasionally Your Connected Community When people and places align, incredible things happen. Just like the 21,000+ amazing associates who work here, every community within Centura Health's connected ecosystem has its own unique history, story and personality. For more than 135 years, St. Mary-Corwin has cared for the people of Pueblo and the surrounding southern Colorado communities. Driven by a commitment to Pueblo and our healing ministry, St. Mary-Corwin is focused on its core areas of clinical strength: Cancer Care and Orthopedic Services. This concentration enables St. Mary-Corwin to serve the southern Colorado region with high-quality, high-value care for generations to come. Residents of Pueblo enjoy a moderate cost of living within this modern, mid-sized community while experiencing everything great about life in Colorado, including world-class nearby outdoor recreation, thriving local arts and culture, numerous parks, festivals and much more. Caring for Your Whole Well Being We provide whole person care and understand that a comprehensive benefits package will enrich the lives of our associates at work and at home. At Centura Health we offer exceptional benefits to eligible associates. Our total rewards are designed with your well-being in mind and may include: 401K, which includes matching when eligible Three Health Insurance Plan Options including covering eligible dependents Two Dental Insurance Plan Options including covering eligible dependents Vision Insurance including covering eligible dependents Daycare & Medical Flexible Spending Account Options Leaves of Absence Short Term Disability Long Term Disability Life Insurance Voluntary Benefits including Hospital Indemnity Coverage, Critical Illness, Accident, Permanent Life insurance, and Norton LifeLock Paid Time Off Spouse & Child/Dependent Life Insurance Coverage Options Shift Differentials Employee Wellness Resources Employee Assistance Programs Tuition Reimbursement Shift differentials Relocation assistance based on location Associate Discounts for phone, cell phone plans, Auto Insurance, Home Insurance, Auto Buying, Pet Insurance, and much more... The pay rate for this position is listed above and varies based on experience, skills, and comparison to others who are already in this role. I f you do not see the pay for this position listed above or you see an estimate, it is because you are on a second party job board. Please visit to apply and see the pay range for this role. All of our pay ranges are posted clearly on the Centura Health Careers site.
09/06/2021
Full time
Welcome to Centura Health Welcome to the largest health ecosystem in Colorado and western Kansas. Welcome to living your mission among thousands of people on fire to live theirs too. Welcome to options, possibilities and values that guide exceptional care. Welcome to extremely important industry challenges and opportunities to solve complex problems. Welcome to highly intelligent teams, overflowing community and the wholeness of mind, body and spirit that is Centura Health. Pay Range $26.12 - $33.65/hr Flourishing Begins Here You have a purpose, unique talents and NOW is the time to embrace it, live it and put it to work. At Centura Health, we value incredible people with incredible skills - but your commitment to a greater cause is something we value even more. Administrative support of the President and CEO. Prepares correspondence, schedules meetings, answers telephone calls, maintains files, attends meetings and prepares minutes as required. Responsible for the coordination of special administrative projects What You Bring/Job Requirements In addition to bringing your whole self to the workplace each day, qualified candidates will need the following: High School Diploma or GED required Associate or Bachelor's degree preferred 3 years of an administrative support role 5 years as an Executive Secretary preferred Must have strong computer skills Must be organized, detail oriented and a self-starter Must have excellent record keeping skills Schedule: Monday through Friday 8am to 5pm Physical Requirements - Sedentary Work - prolonged periods of sitting and exert/lift up to 10 lbs. force occasionally Your Connected Community When people and places align, incredible things happen. Just like the 21,000+ amazing associates who work here, every community within Centura Health's connected ecosystem has its own unique history, story and personality. For more than 135 years, St. Mary-Corwin has cared for the people of Pueblo and the surrounding southern Colorado communities. Driven by a commitment to Pueblo and our healing ministry, St. Mary-Corwin is focused on its core areas of clinical strength: Cancer Care and Orthopedic Services. This concentration enables St. Mary-Corwin to serve the southern Colorado region with high-quality, high-value care for generations to come. Residents of Pueblo enjoy a moderate cost of living within this modern, mid-sized community while experiencing everything great about life in Colorado, including world-class nearby outdoor recreation, thriving local arts and culture, numerous parks, festivals and much more. Caring for Your Whole Well Being We provide whole person care and understand that a comprehensive benefits package will enrich the lives of our associates at work and at home. At Centura Health we offer exceptional benefits to eligible associates. Our total rewards are designed with your well-being in mind and may include: 401K, which includes matching when eligible Three Health Insurance Plan Options including covering eligible dependents Two Dental Insurance Plan Options including covering eligible dependents Vision Insurance including covering eligible dependents Daycare & Medical Flexible Spending Account Options Leaves of Absence Short Term Disability Long Term Disability Life Insurance Voluntary Benefits including Hospital Indemnity Coverage, Critical Illness, Accident, Permanent Life insurance, and Norton LifeLock Paid Time Off Spouse & Child/Dependent Life Insurance Coverage Options Shift Differentials Employee Wellness Resources Employee Assistance Programs Tuition Reimbursement Shift differentials Relocation assistance based on location Associate Discounts for phone, cell phone plans, Auto Insurance, Home Insurance, Auto Buying, Pet Insurance, and much more... The pay rate for this position is listed above and varies based on experience, skills, and comparison to others who are already in this role. I f you do not see the pay for this position listed above or you see an estimate, it is because you are on a second party job board. Please visit to apply and see the pay range for this role. All of our pay ranges are posted clearly on the Centura Health Careers site.
CFS is working with our publicly traded client located on the NW side of Houston on their search for a Senior Executive Assistant. This role will support the CEO and other senior executives on occasion. This role is ideal for someone that has supported the C-Suite in publicly traded companies for 10+ years. Responsibilities of the Senior Executive Assistant: Directs and oversees administrative support services staff Manage and maintain complex high volume email and detailed calendars Internal and external client/vendor greeting and coordination Event management, organizing all logistics of various events hosted by Senior Executives Coordinate and schedule meetings and conference calls, telepresence set up - internally and externally Manage travel arrangements: coordination of flights, accommodation, and ground transportation logistics Manage a multitude of frequent changes at short notice and prepare travel itineraries Management of expense processing through Coupa, reimbursement, personal amounts owing, and account reconciliations Drafts and distributes statistical reports, analytics, exhibits to company stakeholders, and submits reporting to regulatory and government agencies when required Maintain recordkeeping, confidential and sensitive data Qualifications of the Senior Executive Assistant include, but are not limited to: Experience supporting C-suite executives, including their teams Ten years of experience in administration including five years in a supervisory capacity Proficient in QuickBooks
08/29/2021
Full time
CFS is working with our publicly traded client located on the NW side of Houston on their search for a Senior Executive Assistant. This role will support the CEO and other senior executives on occasion. This role is ideal for someone that has supported the C-Suite in publicly traded companies for 10+ years. Responsibilities of the Senior Executive Assistant: Directs and oversees administrative support services staff Manage and maintain complex high volume email and detailed calendars Internal and external client/vendor greeting and coordination Event management, organizing all logistics of various events hosted by Senior Executives Coordinate and schedule meetings and conference calls, telepresence set up - internally and externally Manage travel arrangements: coordination of flights, accommodation, and ground transportation logistics Manage a multitude of frequent changes at short notice and prepare travel itineraries Management of expense processing through Coupa, reimbursement, personal amounts owing, and account reconciliations Drafts and distributes statistical reports, analytics, exhibits to company stakeholders, and submits reporting to regulatory and government agencies when required Maintain recordkeeping, confidential and sensitive data Qualifications of the Senior Executive Assistant include, but are not limited to: Experience supporting C-suite executives, including their teams Ten years of experience in administration including five years in a supervisory capacity Proficient in QuickBooks
