Express Employment Professionals
Texarkana, Arkansas
Job Title: Executive Assistant to the CEO Location: Texarkana Area Position Type: Full-Time About the Opportunity Express Employment Professionals is seeking a highly organized and proactive Executive Assistant to support a CEO in a dynamic, fast-paced environment. This role requires a high level of professionalism, discretion, and the ability to anticipate needs before they arise. The ideal candidate thrives in a support role, enjoys managing details, and understands the importance of confidentiality and executive presence. Position Summary The Executive Assistant provides comprehensive administrative and personal support to the CEO. This individual serves as a trusted partner, managing schedules, communications, and priorities while ensuring the CEO's time is used effectively and strategically. Primary Responsibilities Executive Support Manage and maintain a moderate-volume executive calendar, anticipating needs and preparing for upcoming commitments. Plan, coordinate, and ensure the CEO's schedule is followed and respected. Serve as a gatekeeper and liaison for internal and external contacts. Coordinate meetings, prepare agendas, compile materials, and ensure timely follow-up. Draft, proofread, and edit correspondence, presentations, and communications. Monitor, screen, and distribute incoming communications, including business and personal emails. Take meeting minutes as needed and track action items. Support board and committee preparation, project tracking, and special initiatives. Coordinate travel arrangements, itineraries, and logistics. Conduct research, gather and analyze information, and prepare reports and documents. Maintain organized and confidential filing systems for both business and personal matters. Serve as a professional and welcoming point of contact for staff, partners, and community stakeholders. Confidential & Personal Support Assist with personal appointments, reservations, and time-sensitive matters. Provide scheduling coordination where personal and professional commitments overlap. Handle occasional household or family-related administrative items to ensure schedule efficiency. Build a supportive working relationship with the CEO's spouse as needed to assist with personal logistics. Maintain the highest level of confidentiality and discretion at all times. Secondary Responsibilities Provide occasional support to the Marketing department as needed. Offer backup assistance to other executive support staff when necessary. Contribute to a positive, collaborative team environment. Perform additional duties as assigned. Qualifications Exceptional organizational and time-management skills with the ability to handle multiple priorities. Strong written and verbal communication skills. High proficiency in Microsoft Office Suite (especially Excel), QuickBooks, and modern productivity tools. Professional demeanor with a polished presence. Strong problem-solving skills with the ability to anticipate needs and take initiative. Adaptable, calm under pressure, and dependable. Customer-service mindset with strong interpersonal skills. Proven ability to handle highly confidential information with discretion. PandoLogic. Category:Administrative,
Job Title: Executive Assistant to the CEO Location: Texarkana Area Position Type: Full-Time About the Opportunity Express Employment Professionals is seeking a highly organized and proactive Executive Assistant to support a CEO in a dynamic, fast-paced environment. This role requires a high level of professionalism, discretion, and the ability to anticipate needs before they arise. The ideal candidate thrives in a support role, enjoys managing details, and understands the importance of confidentiality and executive presence. Position Summary The Executive Assistant provides comprehensive administrative and personal support to the CEO. This individual serves as a trusted partner, managing schedules, communications, and priorities while ensuring the CEO's time is used effectively and strategically. Primary Responsibilities Executive Support Manage and maintain a moderate-volume executive calendar, anticipating needs and preparing for upcoming commitments. Plan, coordinate, and ensure the CEO's schedule is followed and respected. Serve as a gatekeeper and liaison for internal and external contacts. Coordinate meetings, prepare agendas, compile materials, and ensure timely follow-up. Draft, proofread, and edit correspondence, presentations, and communications. Monitor, screen, and distribute incoming communications, including business and personal emails. Take meeting minutes as needed and track action items. Support board and committee preparation, project tracking, and special initiatives. Coordinate travel arrangements, itineraries, and logistics. Conduct research, gather and analyze information, and prepare reports and documents. Maintain organized and confidential filing systems for both business and personal matters. Serve as a professional and welcoming point of contact for staff, partners, and community stakeholders. Confidential & Personal Support Assist with personal appointments, reservations, and time-sensitive matters. Provide scheduling coordination where personal and professional commitments overlap. Handle occasional household or family-related administrative items to ensure schedule efficiency. Build a supportive working relationship with the CEO's spouse as needed to assist with personal logistics. Maintain the highest level of confidentiality and discretion at all times. Secondary Responsibilities Provide occasional support to the Marketing department as needed. Offer backup assistance to other executive support staff when necessary. Contribute to a positive, collaborative team environment. Perform additional duties as assigned. Qualifications Exceptional organizational and time-management skills with the ability to handle multiple priorities. Strong written and verbal communication skills. High proficiency in Microsoft Office Suite (especially Excel), QuickBooks, and modern productivity tools. Professional demeanor with a polished presence. Strong problem-solving skills with the ability to anticipate needs and take initiative. Adaptable, calm under pressure, and dependable. Customer-service mindset with strong interpersonal skills. Proven ability to handle highly confidential information with discretion. PandoLogic. Category:Administrative,
Bel Brands USA
New York, New York
Country: United States City: New York Job Family: Business Management Contract Type: Unlimited-term Job ID: 53278 Senior Executive Assistant At Bel, we are not just a company-we are a company on a Mission, built on 160 years of bold innovation, family values, and a commitment to social purpose. With beloved brands like Babybel , GoGo squeeZ , The Laughing Cow , and Boursin , our snacking solutions bring more than joy; they want to serve as a force for good. Our U.S. Mission? To help close the critical 80% nutrition gap by making it easier for Americans to eat more fruits, veggies, and dairy as part of their daily lives. Job Description Summary We are seeking an exceptional Senior Executive Assistant to support the CEO of Bel NorAm. In this pivotal role, you will go beyond traditional support by partnering closely with the CEO as a strategic, trusted advisor within North America and globally. The ideal candidate has strong attention to detail, strategic thinking, and the confidence to effectively influence executive leaders. You will independently manage complex calendars, coordinate key meetings, and play an important part in executing business priorities. Responsibilities include preparing highly confidential for executive forums, synthesizing business insights and ensuring the CEO is always equipped with timely, relevant information. Success in this role includes anticipating needs, managing sensitive matters with professionalism and utilizing digital tools effectively. Experience in budget oversight, finding opportunities for efficiencies and having a proactive approach that are aligned with the CEO vision are key. Essential Duties and Responsibilities Executive Support, Meeting & Event Management Serve as a strategic thought partner and trusted advisor to the NorAm CEO, proactively anticipating needs and exercising independent judgment in all aspects of executive support. Autonomously manage a highly complex and dynamic agenda for the CEO, ensuring alignment with business-critical short-term and long-term priorities. Make decisions on behalf of the CEO regarding meeting participation, scheduling, prioritization, and agenda content; confidently push back or negotiate as needed to protect executive focus and drive outcomes. Proactively identify and address potential conflicts, issues, or business risks in scheduling, information flow, or communication, resolving or escalating as appropriate to protect organizational priorities and the CEO's reputation. Gather, synthesize, and distill information from cross-functional and global teams to inform CEO decisions and prepare impactful, confidential presentations, board materials, and talking points for high-level engagements (e.g., Board of Directors, Advisory Board, COMEX). Act as a key liaison between the CEO and Board members, senior executives, and external partners-facilitating high-level engagement, ensuring seamless communication, and supporting relationship management. Support agenda development for executive and board meetings and ensure timely follow-up on key decisions and action items to drive strong execution, collaborating where necessary with broader teams. Organize and execute visits from global leaders, CEO-led events, and major meetings-overseeing logistics, stakeholder engagement, and budget management. Drive ongoing process improvements and the adoption of digital solutions (including AI tools) across all facets of executive support, meeting strategy, and event management. Travel and Expense Management Coordinate complex domestic and international travel arrangements for the CEO, anticipating challenges and making independent real-time decisions to ensure seamless execution and minimal disruption. Negotiate with vendors and collaborate with internal teams to secure preferred rates and high-quality arrangements, balancing service and cost efficiency. Oversee all travel and expense activities with accuracy and timeliness, strictly adhering to T&E policy, and analyzing data to identify opportunities for process improvement and cost optimization. Ensure all executive expense reports are processed promptly and accurately. Strategic Budget and Office Management Collaborate with HR, Finance, and executive leadership to manage budgets for North American and CEO-related expenses, including vendor setup and invoice processing. Track expenditures and maintain accurate records to ensure compliance with company policies and budget guidelines. Partner with HR and the broader EA team to identify and implement process improvements that enhance office efficiency and operational effectiveness, proactively sharing meaningful cost savings as they occur. Collaboration & Office Culture Partners closely with other Executive Assistants and administrative staff to ensure seamless cross-functional support, coverage, and communication. Continuously shares best practices, resources, and learnings with the EA team to drive operational excellence across the organization. Initiates or supports office activities and communications that celebrate GoGo SqueeZ, including engagement events, product spotlights, and team-building initiatives. Ensures the office environment remains clean, well-organized, and welcoming, proactively collaborating with the EA team to oversee day-to-day office management and uphold company standards. Acts as an ambassador for Bel and GoGo SqueeZ culture, reinforcing collaboration, innovation, and fun throughout the office. Qualifications and Competencies 5+ years of experience as an executive assistant or in a similar role, with experience supporting C-level executives in a fast-paced, global, matrixed organization. Associate's degree in business or related field required; Bachelor's degree preferred. Strong business acumen and strategic insight, with the ability to understand, analyze, and contextualize business operations for executive leadership. Demonstrated ability to exercise sound judgment and operate with autonomy, including making independent decisions and proactively resolving complex challenges. Proven discretion in handling highly sensitive and confidential information, with the highest standards of professionalism and ethics. Advanced communication skills (written and verbal); able to distill complex information and craft impactful presentations for Advisory Boards, Board of Directors, and senior leadership forums. Executive presence, with proven ability to navigate and influence senior leaders, build strategic relationships, and act as a liaison across functions and cultures. Advanced proficiency with Microsoft PowerPoint, Excel, and Outlook is required; strong command of OneNote, Adobe, Concur, and other business tools. Experience with Canva, Generative AI tools, or other design platforms is highly desirable; ability to create visually compelling and effective presentations. Highly developed analytical skills for synthesizing and analyzing business data to inform CEO decision-making. Strong organizational and time-management skills; able to anticipate needs, manage multiple critical priorities, and operate seamlessly within evolving demands. Proactive anticipation and initiative; consistently predicts needs and drives solutions to optimize executive effectiveness. Demonstrated ability to mentor and set best practices for the broader EA team. Experienced in coordinating across global time zones; collaborative mindset and cross-cultural agility. Able to work independently and collaboratively; thrives in dynamic environments and adapts quickly to change. Performance Expectations: Confidentiality, quality, accuracy, timeliness, reliability, and thoroughness of work performed; ability to gain the trust and respect of management, customers and vendors; maintain the integrity of confidential business and product information; ability to communicate effectively and develop good working relationships with other employees and customers; ability to work with and through others is essential to accomplish goals and objectives of the Company. Working Conditions: Work is performed primarily in a hybrid office environment. While the standard schedule is at least 40 hours per week during regular business hours, this role requires flexibility to accommodate the collaborative demands of working with global colleagues and the nature of executive support. Due to the scope of the work, some meetings and responsibilities may occasionally occur outside typical business hours to support projects or coordinate across different time zones. Occasional travel may be required. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. Acknowledgement: This job description describes the general nature and level of work performed by employee assigned to this position. It does not state or imply that these are the only duties and responsibilities assigned to the job. The employee may be required to perform other job-related duties as requested by management . click apply for full job details
Country: United States City: New York Job Family: Business Management Contract Type: Unlimited-term Job ID: 53278 Senior Executive Assistant At Bel, we are not just a company-we are a company on a Mission, built on 160 years of bold innovation, family values, and a commitment to social purpose. With beloved brands like Babybel , GoGo squeeZ , The Laughing Cow , and Boursin , our snacking solutions bring more than joy; they want to serve as a force for good. Our U.S. Mission? To help close the critical 80% nutrition gap by making it easier for Americans to eat more fruits, veggies, and dairy as part of their daily lives. Job Description Summary We are seeking an exceptional Senior Executive Assistant to support the CEO of Bel NorAm. In this pivotal role, you will go beyond traditional support by partnering closely with the CEO as a strategic, trusted advisor within North America and globally. The ideal candidate has strong attention to detail, strategic thinking, and the confidence to effectively influence executive leaders. You will independently manage complex calendars, coordinate key meetings, and play an important part in executing business priorities. Responsibilities include preparing highly confidential for executive forums, synthesizing business insights and ensuring the CEO is always equipped with timely, relevant information. Success in this role includes anticipating needs, managing sensitive matters with professionalism and utilizing digital tools effectively. Experience in budget oversight, finding opportunities for efficiencies and having a proactive approach that are aligned with the CEO vision are key. Essential Duties and Responsibilities Executive Support, Meeting & Event Management Serve as a strategic thought partner and trusted advisor to the NorAm CEO, proactively anticipating needs and exercising independent judgment in all aspects of executive support. Autonomously manage a highly complex and dynamic agenda for the CEO, ensuring alignment with business-critical short-term and long-term priorities. Make decisions on behalf of the CEO regarding meeting participation, scheduling, prioritization, and agenda content; confidently push back or negotiate as needed to protect executive focus and drive outcomes. Proactively identify and address potential conflicts, issues, or business risks in scheduling, information flow, or communication, resolving or escalating as appropriate to protect organizational priorities and the CEO's reputation. Gather, synthesize, and distill information from cross-functional and global teams to inform CEO decisions and prepare impactful, confidential presentations, board materials, and talking points for high-level engagements (e.g., Board of Directors, Advisory Board, COMEX). Act as a key liaison between the CEO and Board members, senior executives, and external partners-facilitating high-level engagement, ensuring seamless communication, and supporting relationship management. Support agenda development for executive and board meetings and ensure timely follow-up on key decisions and action items to drive strong execution, collaborating where necessary with broader teams. Organize and execute visits from global leaders, CEO-led events, and major meetings-overseeing logistics, stakeholder engagement, and budget management. Drive ongoing process improvements and the adoption of digital solutions (including AI tools) across all facets of executive support, meeting strategy, and event management. Travel and Expense Management Coordinate complex domestic and international travel arrangements for the CEO, anticipating challenges and making independent real-time decisions to ensure seamless execution and minimal disruption. Negotiate with vendors and collaborate with internal teams to secure preferred rates and high-quality arrangements, balancing service and cost efficiency. Oversee all travel and expense activities with accuracy and timeliness, strictly adhering to T&E policy, and analyzing data to identify opportunities for process improvement and cost optimization. Ensure all executive expense reports are processed promptly and accurately. Strategic Budget and Office Management Collaborate with HR, Finance, and executive leadership to manage budgets for North American and CEO-related expenses, including vendor setup and invoice processing. Track expenditures and maintain accurate records to ensure compliance with company policies and budget guidelines. Partner with HR and the broader EA team to identify and implement process improvements that enhance office efficiency and operational effectiveness, proactively sharing meaningful cost savings as they occur. Collaboration & Office Culture Partners closely with other Executive Assistants and administrative staff to ensure seamless cross-functional support, coverage, and communication. Continuously shares best practices, resources, and learnings with the EA team to drive operational excellence across the organization. Initiates or supports office activities and communications that celebrate GoGo SqueeZ, including engagement events, product spotlights, and team-building initiatives. Ensures the office environment remains clean, well-organized, and welcoming, proactively collaborating with the EA team to oversee day-to-day office management and uphold company standards. Acts as an ambassador for Bel and GoGo SqueeZ culture, reinforcing collaboration, innovation, and fun throughout the office. Qualifications and Competencies 5+ years of experience as an executive assistant or in a similar role, with experience supporting C-level executives in a fast-paced, global, matrixed organization. Associate's degree in business or related field required; Bachelor's degree preferred. Strong business acumen and strategic insight, with the ability to understand, analyze, and contextualize business operations for executive leadership. Demonstrated ability to exercise sound judgment and operate with autonomy, including making independent decisions and proactively resolving complex challenges. Proven discretion in handling highly sensitive and confidential information, with the highest standards of professionalism and ethics. Advanced communication skills (written and verbal); able to distill complex information and craft impactful presentations for Advisory Boards, Board of Directors, and senior leadership forums. Executive presence, with proven ability to navigate and influence senior leaders, build strategic relationships, and act as a liaison across functions and cultures. Advanced proficiency with Microsoft PowerPoint, Excel, and Outlook is required; strong command of OneNote, Adobe, Concur, and other business tools. Experience with Canva, Generative AI tools, or other design platforms is highly desirable; ability to create visually compelling and effective presentations. Highly developed analytical skills for synthesizing and analyzing business data to inform CEO decision-making. Strong organizational and time-management skills; able to anticipate needs, manage multiple critical priorities, and operate seamlessly within evolving demands. Proactive anticipation and initiative; consistently predicts needs and drives solutions to optimize executive effectiveness. Demonstrated ability to mentor and set best practices for the broader EA team. Experienced in coordinating across global time zones; collaborative mindset and cross-cultural agility. Able to work independently and collaboratively; thrives in dynamic environments and adapts quickly to change. Performance Expectations: Confidentiality, quality, accuracy, timeliness, reliability, and thoroughness of work performed; ability to gain the trust and respect of management, customers and vendors; maintain the integrity of confidential business and product information; ability to communicate effectively and develop good working relationships with other employees and customers; ability to work with and through others is essential to accomplish goals and objectives of the Company. Working Conditions: Work is performed primarily in a hybrid office environment. While the standard schedule is at least 40 hours per week during regular business hours, this role requires flexibility to accommodate the collaborative demands of working with global colleagues and the nature of executive support. Due to the scope of the work, some meetings and responsibilities may occasionally occur outside typical business hours to support projects or coordinate across different time zones. Occasional travel may be required. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. Acknowledgement: This job description describes the general nature and level of work performed by employee assigned to this position. It does not state or imply that these are the only duties and responsibilities assigned to the job. The employee may be required to perform other job-related duties as requested by management . click apply for full job details
Jobot
Auberry, California
Executive Assistant for CEO - Healthcare and/or Non-Profit Preferred This Jobot Job is hosted by: Sunshine Pennington Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $70,000 - $75,000 per year A bit about us: This organization is a mission-driven nonprofit dedicated to improving lives through compassionate, community-based services. With a long-standing presence in the Central Valley, it supports a diverse range of programs focused on wellness, equity, and access. The team values integrity, collaboration, and innovation in a fast-paced, service-oriented environment. Why join us? Mission-driven culture Supportive leadership Community impact Collaborative team Growth opportunities Job Details Job Details: An exciting opportunity has arisen for a highly motivated, astute, and experienced Executive Assistant to join a leading Healthcare organization. This role is a permanent position, offering an excellent platform for the successful candidate to showcase their skills in a dynamic and fast-paced environment. The Executive Assistant will provide comprehensive administrative support to our CEO and Board of Directors, serving as an important link between the executive office and the rest of the organization. The ideal candidate will be a self-starter, with a keen eye for detail and the ability to manage multiple tasks simultaneously. With a robust blend of administrative, organizational, and project management skills, the Executive Assistant will play a pivotal role in the smooth running of our executive office. Responsibilities: 1. Serve as the primary point of contact and liaison for the CEO and Board of Directors, managing and coordinating all professional correspondence. 2. Organize and maintain the executive calendar, scheduling meetings, conferences, and travel arrangements. 3. Draft high-quality communications, including reports, presentations, and speeches for the CEO and Board of Directors. 4. Monitor and prioritize daily administrative tasks, ensuring that deadlines are met and tasks are completed accurately. 5. Maintain strict confidentiality of sensitive information, demonstrating discretion and integrity at all times. 6. Maintain and reconcile expense reports, ensuring that all expenses align with the budget parameters. 7. Manage special projects as assigned, demonstrating strong project management skills. 8. Represent the CEO in internal and external meetings, as required. 9. Maintain accurate and up-to-date records, ensuring efficient filing and information retrieval. 10. Assist in preparing and maintaining budgets, providing financial reporting as needed. Qualifications: 1. A minimum of 5 years of experience as an Executive Assistant, preferably within the healthcare and/or non-profit industry. 2. Exceptional organizational skills with the ability to prioritize and manage multiple tasks. 3. Excellent written and verbal communication skills, with the ability to draft high-quality professional correspondence. 4. Proven experience as an administrative liaison and gatekeeper, with the ability to maintain strict confidentiality. 5. Proficient in managing travel arrangements and coordinating meetings and conferences. 6. Demonstrated ability to manage and reconcile expense reports and maintain budgets. 7. Strong project management skills, with the ability to manage special projects as assigned. 8. Proficient in using office software, including word processing, spreadsheets, and presentation software. 9. Ability to represent the CEO in a professional manner, both internally and externally. 10. High degree of attention to detail and problem-solving skills. This is an exciting opportunity for a seasoned Executive Assistant to make a significant impact in a dynamic, growing organization. If you are a dedicated professional with a passion for healthcare, we would love to hear from you. Apply today and take the next step in your career! Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
Executive Assistant for CEO - Healthcare and/or Non-Profit Preferred This Jobot Job is hosted by: Sunshine Pennington Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $70,000 - $75,000 per year A bit about us: This organization is a mission-driven nonprofit dedicated to improving lives through compassionate, community-based services. With a long-standing presence in the Central Valley, it supports a diverse range of programs focused on wellness, equity, and access. The team values integrity, collaboration, and innovation in a fast-paced, service-oriented environment. Why join us? Mission-driven culture Supportive leadership Community impact Collaborative team Growth opportunities Job Details Job Details: An exciting opportunity has arisen for a highly motivated, astute, and experienced Executive Assistant to join a leading Healthcare organization. This role is a permanent position, offering an excellent platform for the successful candidate to showcase their skills in a dynamic and fast-paced environment. The Executive Assistant will provide comprehensive administrative support to our CEO and Board of Directors, serving as an important link between the executive office and the rest of the organization. The ideal candidate will be a self-starter, with a keen eye for detail and the ability to manage multiple tasks simultaneously. With a robust blend of administrative, organizational, and project management skills, the Executive Assistant will play a pivotal role in the smooth running of our executive office. Responsibilities: 1. Serve as the primary point of contact and liaison for the CEO and Board of Directors, managing and coordinating all professional correspondence. 2. Organize and maintain the executive calendar, scheduling meetings, conferences, and travel arrangements. 3. Draft high-quality communications, including reports, presentations, and speeches for the CEO and Board of Directors. 4. Monitor and prioritize daily administrative tasks, ensuring that deadlines are met and tasks are completed accurately. 5. Maintain strict confidentiality of sensitive information, demonstrating discretion and integrity at all times. 6. Maintain and reconcile expense reports, ensuring that all expenses align with the budget parameters. 7. Manage special projects as assigned, demonstrating strong project management skills. 8. Represent the CEO in internal and external meetings, as required. 9. Maintain accurate and up-to-date records, ensuring efficient filing and information retrieval. 10. Assist in preparing and maintaining budgets, providing financial reporting as needed. Qualifications: 1. A minimum of 5 years of experience as an Executive Assistant, preferably within the healthcare and/or non-profit industry. 2. Exceptional organizational skills with the ability to prioritize and manage multiple tasks. 3. Excellent written and verbal communication skills, with the ability to draft high-quality professional correspondence. 4. Proven experience as an administrative liaison and gatekeeper, with the ability to maintain strict confidentiality. 5. Proficient in managing travel arrangements and coordinating meetings and conferences. 6. Demonstrated ability to manage and reconcile expense reports and maintain budgets. 7. Strong project management skills, with the ability to manage special projects as assigned. 8. Proficient in using office software, including word processing, spreadsheets, and presentation software. 9. Ability to represent the CEO in a professional manner, both internally and externally. 10. High degree of attention to detail and problem-solving skills. This is an exciting opportunity for a seasoned Executive Assistant to make a significant impact in a dynamic, growing organization. If you are a dedicated professional with a passion for healthcare, we would love to hear from you. Apply today and take the next step in your career! Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
Olivia Cooley Real Estate
Columbia, South Carolina
We are looking for a polished, organized, and trustworthy Executive Assistant to work directly with a dynamic, high-profile CEO. This role goes far beyond managing a calendar. It is about becoming a true right hand who helps keep every part of her life and business running smoothly. You will coordinate schedules, manage communications, oversee brand details, assist with social media, and handle both professional and personal responsibilities with confidence and discretion. The right person is proactive, calm under pressure, and naturally ten steps ahead. You should be comfortable protecting her time, managing moving pieces, and representing her brand with professionalism and poise. You will work closely with a publicly recognized, accomplished female leader, playing an important role in supporting her business growth, public presence, and personal priorities. This is a rare opportunity for someone who thrives in a fast-paced, elevated environment and takes pride in being the steady force behind the scenes. Compensation: $50,000 Responsibilities: Manage the CEO's complex calendar, scheduling meetings, events, travel, and personal appointments Serve as the primary gatekeeper, protecting the CEO's time and prioritizing requests appropriately Draft, review, and manage email correspondence and other communications on behalf of the CEO Oversee daily brand operations and ensure alignment across public presence and business initiatives Assist with social media management, including content coordination, posting schedules, and engagement monitoring Manage confidential information with the highest level of discretion Assist with personal tasks and lifestyle management, ensuring seamless day-to-day operations Organize events, private functions, and business gatherings as needed Anticipate needs and proactively solve problems before they arise Maintain an elevated standard of professionalism in all interactions Qualifications: Strong organizational skills, communication skills, time management skills, and interpersonal skills Familiar with Microsoft Office Accustomed to working on strict deadlines and handling confidential information 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar Must have graduated high school or received an equivalent certificate of completion About Company Are you passionate about real estate and thrive in a team environment? Olivia Cooley Real Estate, the team in the Columbia area, is looking for motivated people to join our growing team! Whether you're new to the industry or a seasoned professional, we provide the training, mentorship, and support needed to boost your career. Compensation details: 0 Yearly Salary PI1ab130add96e-1881
We are looking for a polished, organized, and trustworthy Executive Assistant to work directly with a dynamic, high-profile CEO. This role goes far beyond managing a calendar. It is about becoming a true right hand who helps keep every part of her life and business running smoothly. You will coordinate schedules, manage communications, oversee brand details, assist with social media, and handle both professional and personal responsibilities with confidence and discretion. The right person is proactive, calm under pressure, and naturally ten steps ahead. You should be comfortable protecting her time, managing moving pieces, and representing her brand with professionalism and poise. You will work closely with a publicly recognized, accomplished female leader, playing an important role in supporting her business growth, public presence, and personal priorities. This is a rare opportunity for someone who thrives in a fast-paced, elevated environment and takes pride in being the steady force behind the scenes. Compensation: $50,000 Responsibilities: Manage the CEO's complex calendar, scheduling meetings, events, travel, and personal appointments Serve as the primary gatekeeper, protecting the CEO's time and prioritizing requests appropriately Draft, review, and manage email correspondence and other communications on behalf of the CEO Oversee daily brand operations and ensure alignment across public presence and business initiatives Assist with social media management, including content coordination, posting schedules, and engagement monitoring Manage confidential information with the highest level of discretion Assist with personal tasks and lifestyle management, ensuring seamless day-to-day operations Organize events, private functions, and business gatherings as needed Anticipate needs and proactively solve problems before they arise Maintain an elevated standard of professionalism in all interactions Qualifications: Strong organizational skills, communication skills, time management skills, and interpersonal skills Familiar with Microsoft Office Accustomed to working on strict deadlines and handling confidential information 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar Must have graduated high school or received an equivalent certificate of completion About Company Are you passionate about real estate and thrive in a team environment? Olivia Cooley Real Estate, the team in the Columbia area, is looking for motivated people to join our growing team! Whether you're new to the industry or a seasoned professional, we provide the training, mentorship, and support needed to boost your career. Compensation details: 0 Yearly Salary PI1ab130add96e-1881
