97 jobs found

Applicant will do most work from their home but will need to be present at my Chandler office occasionally. I am an Estate Planning Attorney who needs someone familiar with ChatGPT and/or similar programs. Salary is based on experience, skills and work product. Must make a reasonable appearance when attending document signings and notarizing documents. Applicant will take incoming calls, schedule appointments and answer some questions from clients. This is a non-smoking office. This job is open now. Please call me at or email me.

Established general practice law firm in the capitol region is looking for a legal secretary! The ideal candidate will have at least 2 years of experience in a law firm working closely with attorneys, have great organizational and multi-tasking skills. Will be supporting 2 attorneys. Responsibilities include assisting with general intake calls, administrative overflow, calendar management, answering and directing phone calls, dictation, transcription, providing general information about the firm, and some legal research. Will be working on site Monday-Friday 8am-5pm and salary is 47,000. This is a full time direct hire role!! AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years

The Macon, GA office of Baker, Donelson, Bearman, Caldwell and Berkowitz has an opening for a highly skilled Legal Secretary with 3+ years of litigation experience to support a busy practice. Qualified candidate must be proactive and have strong interpersonal skills as well as the ability to use good judgment in handling administrative tasks in a timely manner. Attention to detail, solid computer proficiencies, and the ability to prioritize multiple projects and problem solve is required. Candidate must have proficiency in MS Word, Outlook, superior proofreading ability, and type a minimum of 65 words per minute with high accuracy. Responsibilities include preparing legal documents, filing with courts (e-filing), redlining and formatting of various legal documents, letters, spreadsheets and presentations. Additionally, candidate may be requested to research and obtain information, facilitate the completion of various forms and processes, and other administrative tasks, such as calendaring, assisting with time entry, making travel arrangements, opening and maintaining client files and preparing expense reports. Excellent benefits, competitive salary. Must provide minimum authorization to work in the United States. Resumes only accepted for job posted. Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status. recblid ygp94hw8jl30ib1gygr806wlk9rdh4

Law firm in Jacksonville is looking for a full time Legal Secretary/Paralegal. Firm offers excellent benefits, PTO, and 401K. Excellent salary plus bonus offered! This full time position requires the ability to handle multiple tasks such as scheduling, preparing legal documents and correspondence, electronic filing, opening new files, preparing for trial and communicating with clients, experts and witnesses. The ideal candidate must be a team player who is flexible, detail oriented and computer savvy and who possesses excellent typing and communication skills. The law firm handles commercial and complex litigation. Managing attorney?s calendars. Scheduling. Preparing legal documents. Coordinating meetings, depositions, and mediations. Electronic filing of legal documents in both Federal and State Courts. Excellent written and verbal communications skills. Exceptional organizational skills. Proficient computer skills. Be able to work independently, and have the ability to multi-task with time-sensitive work. Be proactive and highly professional with a positive attitude. The ability to work exceptionally well with clients and staff. Legal experience of 3 to 5 years is required. AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years

Tampa Law Firm has an immediate opening for a Legal Assistant. Must have a minimum of 1 year of experience performing advanced legal secretarial duties. This is an in office role paying up to $60,000 Key Responsibilities ? Scheduling and calendaring of Hearings, Depositions, Conferences, Mediations, etc. ? Drafting of related pleadings and communication to appropriate party. ? Preparing attorneys for events. ? Handling invoices. ? Filing court documents electronically. ? Interacting with clients, attorneys and the courts in a Professional manner. ? Motivated team player with solid organizational skills and able to work in a fast-paced environment. Qualifications ? Must have a minimum of 2 years legal experience. ? Be proficient in Microsoft Word and Outlook. ? Experience with ProLaw Case Management Software a plus. ? Ideal candidate must have excellent organizational, communication and writing skills. ? Ability to multi-task and work in a fast-paced environment is required. ? Able to work independently, manage time and prioritize. ? Must type at least 45 wpm. If you meet the requirement for this role, apply today! AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years

This Legal Secretary Position Features: ? 401k ? Interactive Environment ? Benefits Immediate need for legal secretary seeking 401k, interactive environment, and benefits. Organized, problem-solving, and written & verbal communication will be keys to success in this dynamic, stable organization. Will be responsible for maintaining files, general office duties, and communicating with management for a Legal Services company. Great benefits. Apply for this great position as a legal admin today! AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years

Overview CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S. & from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.ResponsibilitiesESSENTIAL FUNCTIONS:Answers and screens telephone calls and provides information on behalf of the executive(s); answers questions about assigned area(s).In absence of executive(s), effectively uses available resources to make minor administrative decisions. Prioritizes communications and correspondence for executive(s).Processes incoming and outgoing mail and materials; takes initiative to answer mail and/or requests, as appropriate.Anticipates executive's needs and is proactive in meeting those needs.Creates presentations, communications and other professional documents under the direction and guidance of the executive(s).Independently composes and prepares letters, reports, meeting materials and memoranda in a professional format.Takes and transcribes dictation of letters, memoranda, articles, standards, and other material.Manages and coordinates executive(s) schedules and meetings.Makes necessary arrangements for administrative meetings and attends and takes minutes at such meetings, distributing meeting minutes and related material to appropriate individuals; completes follow-up on actions taken at meetings.Makes all travel arrangements and plans for executive(s)Maintains accurate specific and general files and records, including legal and confidential files.Shows initiative and flexibility in carrying out day-to-day responsibilities to executive(s) and the organization.QualificationsMINIMUM KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:High school diploma.Three to five years administrative secretary/administrative assistant experience.Proficiency in using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases is required.Good knowledge and demonstration of professional office practices.

Senior Vice President for Legal Affairs and General Counsel The Middle States Commission on Higher Education (MSCHE), an institutional accreditor, invites inquiries, nominations, and applications for the position of Senior Vice President for Legal Affairs and General Counsel. Middle States Commission on Higher Education: MSCHE, located in Philadelphia, PA, is a voluntary, non-governmental, membership association that defines, maintains, and promotes educational excellence across institutions with diverse missions, student populations, and resources. MSCHE is recognized as an institutional accreditor by the U.S. Secretary of Education and the Council on Higher Education Accreditation (CHEA). Senior Vice President for Legal Affairs and General Counsel: Under the supervision of the President, the incumbent of this position will support a broad range of legal activities within the organization. The incumbent in this position will manage and assess legal risks and ensure the appropriate management of complex legal and regulatory matters that arise from the organization and from the business of accrediting colleges and universities. The incumbent in this position will support personnel-related matters and serve as a resource for human resource staff. The management of subpoenas and other legal notices will be expected of the incumbent, and the review of documents and contracts will be necessary to best support the work of the organization. The Senior Vice President for Legal Affairs and General Counsel will oversee and manage the Commission's legal aspects of the complex substantive change process in accordance with federal regulation as well as Commission policy and procedures, which require legal review, more in-depth evaluation, and often reflect changes in legal status, form of control, or ownership. Working with other staff, proposing appropriate action language, and supporting the breadth of the review will be critical. The incumbent will also provide counsel to the President on any institutional matter that reflects other high-level risks for the organization. The Senior Vice President for Legal Affairs and General Counsel is expected to remain knowledgeable of applicable federal and state regulations, Commission policy and procedures, and legal trends that could impact the organization or its accreditation activities. Participation in policy discussions with staff, the Commission, and through other opportunities at regional or national events as requested by the President will be expected. The Senior Vice President for Legal Affairs and General Counsel will serve as an organizational leader and provide energetic and positive interactions with staff, Commissioners, member institutions, peer evaluators, and all constituents through exceptional customer service and communication skills. This is a Full time exempt, remote teleworking position, but does require onsite presence in Philadelphia, PA, and other locations when necessary to fulfill the work of the Commission. The incumbent is expected to travel to and represent the Commission at regional, national, and international events and conferences, funding permitting. This position offers a competitive salary with excellent benefits and work environment. Other Responsibilities include: Legal Support and Advice on Organizational Matters; Legal Advice on Institutional Matters; and Joining the Executive Leadership Team and Cabinet and actively support and participate within the Commission's activities. Minimum Qualifications: Juris doctor degree from an ABA-accredited law school; A minimum of three years of legal experience; Licensed and in good standing to practice law in the Commonwealth of Pennsylvania or eligible for immediate licensure; Broad legal experience across a range of areas, including labor law, contract law, corporate transactions, antitrust compliance, and general non-profit laws and principles; Broad-based legal experience and knowledge of higher education and/or with non-profit organizations; Demonstrated experience working with a governing board; Demonstrated general legal experience in the areas needed to support the position; Demonstrated knowledge and understanding of the legal issues confronting colleges and universities, including those from a regulatory perspective; Knowledge or experience in international law and/or antitrust law would be beneficial to the position; Exceptional verbal, written, and customer service skills, with demonstrated ability to work independently as well as collaboratively in a team environment; Demonstrated technology skills needed for the position, with the flexibility to adapt to changing technology as necessary; and Exceptional analytical, interpersonal, research, and organizational skills. For more information on MSCHE and the position, including additional responsibilities and a full list of qualifications, please email (see below) How to Apply: Inquiries, nominations, and applications may be sent to: . Applications should include: 1) a detailed letter of interest; 2) a current resume; and 3) a list of five professional references with contact information. References will not be contacted without permission from the candidate. Please submit applications by October 10, 2021. Late or incomplete applications may not be considered. MSCHE is an Equal Employment Opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. MSCHE strictly prohibits and does not tolerate unlawful discrimination against employees, applicants, or any other covered persons on the basis of protected class membership. For information please visit, The Chronicle of Higher Education. Keywords: VP Legal Affairs, Location: Philadelphia, PA - 19104

SPIRIT OF AMERICA FEDERAL CREDIT UNION General Summary: Responsible for Credit Union Accounting Records; Reporting to Government Agencies and Vendors; Liaison to Data Processor; Security; Regulatory Compliance. Credit Union experience (or financial institution) Required for Experience. Responsible for assisting the Credit Union President/C.E.O. in the overall "management" of the Credit Union assets. Essential Functions 1. Assist the President with projects, new services, obtaining bids, and so forth. 2. Ensure that the President is kept fully informed on the conditions and operations of the Credit Union, and of all important factors influencing them. 3. Assist in the development, implementation and maintenance of operational procedures to maximize efficiency and quality of work, and to provide consistent quality service to members. 4. Assume all responsibilities of the Credit Union President/CEO in his/her absence. 5. Prepare or responsible for overseeing the preparation of monthly, quarterly and annual financial and statistical reports for the President and Board of Directors. 6. Prepare for review by President and approval by the Board of Directors the Budget for the Credit Union which is consistent with the overall strategic plan. To implement and oversee the Budget after approval. 7. Security Officer of the Credit Union. 8. Serve as Bank Secrecy Act Compliance Officer, NMLS (National Mortgage Licensing System), responsible for Truth in Savings and other Regulatory compliance. Annual Federal Reserve Report - Reg D - Form 2910a. NMLS (Nationwide Mortgage Licensing System) - Registration for new and renewal of staff and so forth. 9. Ensure that the Credit Union is in compliance with state and federal laws and regulations as established by the National Credit Union Administration (NCUA), the Nebraska Department of Banking and Finance, FFIEC, and other regulatory agencies. 10. Act on Credit Union investments as a member of the Investment Committee. Obtain together information from the various Board approved investment vendors and also direct investments to include the investment maturity ladder for decision making. 11. Assist President in preparing weekly staff meetings. 12. Assist the President with the replenishment and verifying cash for MSR and MSR/Clerk cash drawers. Replenish and verify safe totals with the President or PAR with Supervisory Authority. 13. Balance previous day's business cash to GL balance; Review daily reports - Large Member Checks clearing; Cash transaction register; Override; Undo and Dormant Account reports; Loan maintenance; Make daily cash flow projection; Post Hold files and so forth. 14. Balance Millennium Corporate statements on a weekly basis. 15. Prepare Employee Retirement Plan reporting for 401(k) and Defined Benefit. 16. Responsible for insurance paperwork to include: Maintaining records for life insurance, long term disability, health and dental. Make insurance disbursements and premium collections for health, life and long-term disability including wrap and summary of benefits for employees. 17. Responsible for the Credit Union's Bond and Casualty Insurance to include: questionnaires, reporting and bond claims. Completes CUNA Mutual Group bond renewal with President. 18. Take action on returned NSF checks deposited to member accounts. 19. Prepare quarterly reports for federal withholding, unemployment compensation, etc. 20. Prepare the quarterly Call Report for NCUA. 21. Prepare Annual 945 Report. 22. Attend Board of Director's monthly meetings and take minutes for the Board secretary. 23. Prepare and/or verify employee and vendor annual W-2's, 1099 MISC and so forth for year-end reporting. 24. Seek legal counsel in processing member POA, Trusts, Guardianship and Conservative accounts. In charge of deceased member accounts. Get appropriate documents, contact joint owners, seek legal counsel as needed and so forth. 25. File the unclaimed property report with the State by November 1 each year. 26. Create and maintain employee payroll records including their semi-monthly paystubs. 27. Staff Liaison for the IST Committee - prepares the agenda, research as needed and takes the Committee minutes. 28. Staff Liaison to the Supervisory Committee - prepares the agenda, research as needed and takes the Committee minutes. 29. Staff Liaison to the Delinquency Committee - prepares the agenda, research as needed and takes the Committee minutes. 30. Maintaining vendor contracts and due diligence to include recordkeeping, mailing notices in advance of potential non-renewal (typically six months), sending contracts to legal counsel for review and for opinion to submit to the Board of Directors, etc. 31. Participate in community and business affairs, as necessary, to contribute to the image of the Credit Union. 32. Other duties as assigned by the President. NOTE: The list of essential functions is not exhaustive. It may be supplemented as necessary from time to time. Vice President- Lincoln, NE #Hiring #Lincoln #Nebraska

We are seeking a legal secretary to join our real estate and finance team at a full-service law firm. Applicants should possess a minimum of 2 - 3 years recent experience as a legal secretary or paralegal. Previous work experience in Hawaii in the real estate practice area or a title company highly desired. Applicants should have a high level of professionalism, a positive attitude, strong organizational skills, the ability to multi-task effectively and a team-oriented approach. Microsoft Office skills are a must and the ability to utilize computerized techniques and software when applicable is desired. A notary license, or willingness to obtain notary license shortly after hire, is important. If interested in this position, please e-mail your resume to .

This Legal Secretary Position Features: •401k •Interactive Environment •Benefits Immediate need for legal secretary seeking 401k, interactive environment, and benefits. Organized, problem-solving, and written & verbal communication will be keys to success in this dynamic, stable organization. Will be responsible for maintaining files, general office duties, and communicating with management for a Legal Services company. Great benefits. Apply for this great position as a legal admin today! AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

LEGAL SECRETARY PARALEGAL POSITION FOR: MAJOR LAW FIRM This LEGAL SECRETARY POSITION will support attorneys in the litigation group with a focus on Personal Injury Law/ Employment Law Litigation. Responsibilities include but are not limited to: Preparing, revising and formatting legal documents, spreadsheets and presentations Scheduling appointments, travel and maintaining calendars and court deadlines; Extensive knowledge and experience in paper court filings and efiling in State, District and Appellate courts as well as update all electronic pleadings/correspondence; Administrative tasks including preparing expenses, editing prebills, running conflict of interest checks and opening new engagements; Delegate and oversee work sent to appropriate office departments in a timely and efficient manner; Assist other secretaries and attorneys in practice group as time permits and as requested by other attorneys or the Director of Administration. QUALIFICATIONS: High proficiency in Microsoft Office Suite (Word, Excel, Outlook), Ability to use good judgment in handling administrative tasks with minimal supervisions; Excellent interpersonal and customer skills; Strong organizational, multi-tasking and problem solving skills; Ability to prioritize work with changing demands from multiple timekeepers; Flexible, team oriented attitude; Strong attention to detail while remaining calm in deadline driven situations is required. EXPERIENCE: High School diploma or equivalent required; At least 3-5 years of litigation support experience; Strong E-filing experience. IF YOU ARE INTERESTED IN THIS AMAZING OPPORTUNITY APPLY TO THIS ADD OR EMAIL US YOUR RESUME. Job Requirements: Preparing, revising and formatting legal documents, spreadsheets and presentations Scheduling appointments, travel and maintaining calendars and court deadlines; Extensive knowledge and experience in paper court filings and efiling in State, District and Appellate courts as well as update all electronic pleadings/correspondence; Administrative tasks including preparing expenses, editing prebills, running conflict of interest checks and opening new engagements; Delegate and oversee work sent to appropriate office departments in a timely and efficient manner; Assist other secretaries and attorneys in practice group as time permits and as requested by other attorneys or the Director of Administration.

ITAC Solutions is seeking a Legal Secretary for a great client in the Mobile area. This person will be a critical thinker and comfortable in a fast-paced environment. What you'll be doing (duties of this position): Support attorney with administrative support, always maintaining confidentiality Maintain attorney calendar and schedule meetings, hearings, trial dates, etc. Utilize excellent typing skills to transcribe dictation Prepare and file legal documents Enter attorney time in billing system Ensure work accurate and created in a timely manner What you'll need to be considered (requirements): Minimum of 3 years of legal assistant experience Excellent interpersonal skills and strong oral and written communication skills Strong organizational skills to coordinate multiple activities Familiar with Microsoft Word, Excel, Outlook, and Adobe Litigation experience preferred

ITAC Solutions is seeking an experienced Legal Assistant for one of our biggest clients in the Mobile area. This person will be a critical thinker with the strong multitasking skills. What you'll be doing (duties of this position): Support attorney with administrative support, always maintaining confidentiality Maintain attorney calendar and schedule meetings, hearings, trial dates, etc. Maintain legal correspondence with clients, witnesses, attorneys, and court officials Utilize excellent typing skills to transcribe dictation Prepare and file legal documents Enter attorney time in billing system What you'll need to be considered (requirements): Critical thinking skills with the ability to work with minimal supervision Excellent interpersonal skills and strong oral and written communication skills Strong organizational skills to coordinate multiple activities Proficient in Microsoft Office

POSITION TITLE: Secretary 3 - Athletics/Activities POSITION INFORMATION: Reports to: Building Principal Salary Schedule: 32C - $14.12 per hour Hours to Work: 8.0 hours per day Work Schedule/FLSA Status: Full-time, 202 Days per year (10 month) / Non- Exempt Position Purpose: Performs a wide variety of duties, some of a confidential nature. Performs general secretarial duties which may be required but not limited to answering phones, basic computer functions, typing, filing, copying, distributing mail, proofreading, etc. Provides monitoring of students as needed. Essential Performance Responsibilities Responds to walk in, telephone, doorbell, and intercom customer services needs in a timely, positive, and responsive way. Coordinates school supply orders and annual order requisitions. Shares responsibility in distributing orders and maintaining inventory. Maintains practice schedules, athletic rosters, and event changes including notifications. Coordinates and communicates bussing needs as required. Maintains student parking permit records, orders hang tags as required. Verifies officials for athletic events. Maintains the athletic website. Accurately maintains book keeping, schedules, inventory, and vendor records. Uses electronic forms to maintain records of building use for offsite locations. Prepares request for payments for invoices received for athletic events. Deposits money collected from various activities. Enters activity card receipts into software. Works with office staff to distribute student, parent, and staff communications. Completes copy requests for teachers and administrators as needed. Uses intra-school communication systems including intercom, various alarms, paging, etc. as required. Uses mail merge function to create labels, certificates, mailings, and files regularly. Creates programs, rosters, certificates, and other word processing documents. Follows oral and written directions accurately. Serves as a backup for other office staff as needed. Additional Duties Performs other related tasks as assigned by the principal or other administrative staff as designated by the Superintendent. Equipment: This position requires the ability to use basic office equipment such as computers, copiers, scanners, and fax machine. Must always comply with OPS's guidelines for equipment use. Travel: Limited travel may be required. Physical and Mental Demands, Work Hazards: Works in standard office and school building environments Occasional overtime may be required by the supervisor Must have organization, time management, communication, and interpersonal skills. Ability to read and use information from written materials and visual displays. Ability to work in standing/walking positions on a frequent basis throughout the work shift. Ability to bend, kneel, stoop and maintain balance while performing job related tasks. Ability to work outdoors during outdoor student activities Additional demands may be required upon request from the Supervisor Interrelations: Contact with personnel within the district and with customers and vendors. Will be working under the direct supervision of the department supervisor in order to complete day to day tasks. Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy. Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues. Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service. Employee Punctuality and Appearance In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave. Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator. All employees are required to report to work dressed in a manner that reflects a positive image of Omaha Public Schools and is appropriate for their position. Knowledge, Skills, and Abilities: A High School Diploma or GED equivalent is required. Previous experience working in an office setting is preferred. Previous experience working in a public school setting is preferred. Proficient PC computer knowledge is required. Website development and maintenance experience preferred. Ability to manage content in a web editor, Photoshop, and/or word press preferred. Graphic design experience preferred. Possesses a general understanding of athletic contest preferred. Demonstrate proficiency of the English language to read and communicate with others. Demonstrate proficiency of the Spanish language to read and communicate with others is preferred. Knowledge of District computer software preferred. Ability and patience to work with students and parents. Demonstrate proficiency in the ability to take initiative and work independently Excellent organizational skills Demonstrate a positive attendance record and prior work history Excellent oral and written communication skills. Displays a significant degree of professionalism and confidentiality. Knowledge of OPS's mission, purpose, goals and the role of every employee in achieving each of them. Terms of Employment This position is treated as a full-time non-exempt classified position. The terms of your employment will be governed by applicable state laws regulating employment in a Nebraska public school and Board of Education policies, as those laws and policies may change from time to time. If your position is represented by a collective bargaining representative, then your employment will also be governed by a negotiated agreement between OPS and that collective bargaining representative. The offer of employment is contingent upon: Obtaining and providing verification of all licenses, certificates, and other requirements for the position (e.g., Paraprofessionals obtaining "Highly Qualified status," etc.), as identified and maintaining all licenses, certificates, and requirements for your position throughout employment. A background check which demonstrates to OPS that background is acceptable for the position. Verification of U.S. citizenship or legal authorization to work in the United States. Successful completion of a pre-employment drug test (if required for position offered). Successful completion of a tuberculosis skin test (if required for position offered). Successful completion of a pre-employment medical examination to determine ability to safely and effectively perform the essential functions of the position. Omaha public schools does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), marital status, sexual orientation, disability, age, genetic information, gender identity, gender expression, citizenship status, veteran status, political affiliation or economic status in its programs, activities, employment, and provides equal access to the Boy Scouts and other designated youth groups. The following individual has been designated to handle inquiries regarding the non-discrimination policies: Director for the Office of Equity and Diversity, 3215 Cuming Street, Omaha, NE 68131. ) The Omaha Public School District is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process please contact the human resources department at . EQUAL OPPORTUNITY EMPLOYER

POSITION TITLE: Secretary 3 - Attendance POSITION INFORMATION: Reports to: Building Principal Salary Schedule: 32C $14.12 per hour Hours to Work: 8.0 hours per day Work Schedule/FLSA Status: Full-time, 202 days per year / Non- Exempt Position Purpose: Performs a wide variety of duties, some of a confidential nature. Performs general secretarial duties which may be required but not limited to answering phones, basic computer functions, typing, filing, copying, distributing mail, proofreading, etc. Provides monitoring of students as needed. Essential Performance Responsibilities Responds to walk in, telephone, doorbell, and intercom customer services needs in a timely, positive, and responsive way. Updates student records and attendance in District software systems. Maintains attendance records for field trips. Enrolls new students in District software systems. Responds to and processes attendance records and requests. Prepares and sends Referral of Absence Behavior (RAB) and GED letters. Maintains Student Information Packet (SIP) and Handbook cards. Works with office staff to distribute student, parent, and staff communications. Completes copy requests for teachers and administrators as needed. Uses intra-school communication systems including radio, intercom, various alarms, paging, etc. as required. Uses mail merge function to create labels, certificates, mailings, and files regularly. Monitors and directs the work of student office aides. Follows oral and written directions accurately. Serves as a backup for other office staff as needed. Additional Duties Performs other related tasks as assigned by the principal or other administrative staff as designated by the Superintendent. Equipment: This position requires the ability to use basic office equipment such as computers, copiers, scanners, and fax machine. Must always comply with OPS's guidelines for equipment use. Travel: Limited travel may be required. Physical and Mental Demands, Work Hazards: Works in standard office and school building environments Occasional overtime may be required by the supervisor Must have organization, time management, communication, and interpersonal skills. Ability to read and use information from written materials and visual displays. Ability to work in standing/walking positions on a frequent basis throughout the work shift. Ability to bend, kneel, stoop and maintain balance while performing job related tasks. Ability to work outdoors during outdoor student activities Additional demands may be required upon request from the Supervisor Interrelations: Contact with personnel within the district and with customers and vendors. Will be working under the direct supervision of the department supervisor in order to complete day to day tasks. Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy. Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues. Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service. Employee Punctuality and Appearance In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave. Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator. All employees are required to report to work dressed in a manner that reflects a positive image of Omaha Public Schools and is appropriate for their position. Knowledge, Skills, and Abilities: A High School Diploma or GED equivalent is required. Previous experience working in an office setting is preferred. Previous experience working in a public school setting is preferred. Proficient PC computer knowledge is required. Demonstrate proficiency of the English language to read and communicate with others. Demonstrate proficiency of the Spanish language to read and communicate with others is preferred. Knowledge of District computer software preferred. Ability and patience to work with students and parents. Demonstrate proficiency in the ability to take initiative and work independently Excellent organizational skills Demonstrate a positive attendance record and prior work history Excellent oral and written communication skills. Displays a significant degree of professionalism and confidentiality. Knowledge of OPS's mission, purpose, goals and the role of every employee in achieving each of them. Terms of Employment This position is treated as a full-time non-exempt classified position. The terms of your employment will be governed by applicable state laws regulating employment in a Nebraska public school and Board of Education policies, as those laws and policies may change from time to time. If your position is represented by a collective bargaining representative, then your employment will also be governed by a negotiated agreement between OPS and that collective bargaining representative. The offer of employment is contingent upon: Obtaining and providing verification of all licenses, certificates, and other requirements for the position (e.g., Paraprofessionals obtaining "Highly Qualified status," etc.), as identified and maintaining all licenses, certificates, and requirements for your position throughout employment. A background check which demonstrates to OPS that background is acceptable for the position. Verification of U.S. citizenship or legal authorization to work in the United States. Successful completion of a pre-employment drug test (if required for position offered). Successful completion of a tuberculosis skin test (if required for position offered). Successful completion of a pre-employment medical examination to determine ability to safely and effectively perform the essential functions of the position. Omaha public schools does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), marital status, sexual orientation, disability, age, genetic information, gender identity, gender expression, citizenship status, veteran status, political affiliation or economic status in its programs, activities, employment, and provides equal access to the Boy Scouts and other designated youth groups. The following individual has been designated to handle inquiries regarding the non-discrimination policies: Director for the Office of Equity and Diversity, 3215 Cuming Street, Omaha, NE 68131. ) The Omaha Public School District is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process please contact the human resources department at . EQUAL OPPORTUNITY EMPLOYER

Job Title: Secretary 4, Curriculum, Instruction and Assessment Location: Teacher Administrative Center, 3215 Cuming St, Omaha. NE 68131 Reports To: Directors of Elementary and Secondary Education Work Schedule/FLSA Status: 12 Month / 8 hours per day (Non-Exempt) Salary Schedule: This is a full-time negotiated position. Salary grade 32E Position Purpose: The purpose of this position is to provide administrative support to the directors of elementary and secondary education. Knowledge, Skills, and Abilities: Answer telephone calls in a professional manner with tact and courtesy. Submit and track invoices for payments. Work professionally with others in the office setting. Prepare materials for curriculum support. Type correspondence and reports with accuracy. Sort and distribute department mail. Maintain accurate and confidential records and data. Maintain positive working relationship with fellow staff members. Schedule directors calendars and set up meetings. Prepare materials for meetings. Reserve locations for meetings. Submit requisitions. Submit extra duty pay requests. Work as part of a team. Essential Performance Responsibilities High school diploma and/or equivalency is required. Computer skills that include the use of MS Word, Excel, Publisher, and willingness to develop skills as new technology is implemented in the department. Experience with data input. Ability to copy, FAX, scan and file. Exemplary organizational skills with attention to detail. Understanding of basic budgeting. Ability to work without direct supervision. Capable of being able to handle multi-task duties on a continual basis. Demonstrated problem-solving skills. Exemplary attendance and prior work record . Possess strong standards of professional ethics and skills to work effectively with all staff members and the community. Ability to work in a multicultural environment. Ability to meet deadlines. Additional Duties: Performs other related tasks as assigned by supervisor. Equipment: This position requires the ability to use basic office equipment such as computers, copiers, scanners, and fax machine. Must always comply with OPS's guidelines for equipment use. Travel: Local travel is not required. Physical and Mental Demands, Work Hazards: Must be able to respond rapidly in emergency situations. Must have organization, time management, communication, and interpersonal skills. Work in an office environment. Must have the ability to work in physically constricted areas. Have the specific vision abilities required by this job, which include close vision, distance vision, color vision, and the ability to adjust focus. Selected applicant must pass a functional test of physical abilities. Testing will be arranged by the school district. Interrelations: Contact with personnel within the district and with customers and vendors. Works under the direct supervision of the department supervisor in order to complete day to day tasks. Works with a diverse population including multiple nationalities and cultures requiring the ability to handle all situations with tact and diplomacy. Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues. Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service. Employee Punctuality and Appearance In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave. Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator. All employees are required to report to work dressed in a manner that reflects a positive image of Omaha Public Schools and is appropriate for their position. Regular attendance is important. Terms of Employment This position is treated as a full-time non-exempt classified position. The terms of your employment will be governed by applicable state laws regulating employment in a Nebraska public school and Board of Education policies, as those laws and policies may change from time to time. If your position is represented by a collective bargaining representative, then your employment will also be governed by a negotiated agreement between OPS and that collective bargaining representative. The offer of employment is contingent upon: Obtaining and providing verification of all licenses, certificates, and other requirements for the position (e.g., Paraprofessionals obtaining "Highly Qualified status," etc.), as identified and maintaining all licenses, certificates, and requirements for your position throughout employment. A background check which demonstrates to OPS that background is acceptable for the position. Verification of U.S. citizenship or legal authorization to work in the United States. Successful completion of a pre-employment drug test (if required for position offered). Successful completion of a tuberculosis skin test (if required for position offered). Successful completion of a pre-employment medical examination to determine ability to safely and effectively perform the essential functions of the position. Omaha public schools does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), marital status, sexual orientation, disability, age, genetic information, gender identity, gender expression, citizenship status, veteran status, political affiliation or economic status in its programs, activities, employment, and provides equal access to the Boy Scouts and other designated youth groups. The following individual has been designated to handle inquiries regarding the non-discrimination policies: Director for the Office of Equity and Diversity, 3215 Cuming Street, Omaha, NE 68131. ) The Omaha Public School District is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process please contact the human resources department at .