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Job Description Job Description OFFICE MANAGER AND FULL CHARGE BOOKKEEPER Comfort Systems of Montana Bozeman, MT Full Time, Salaried, In Office JOB SUMMARY Comfort Systems of Montana is looking for an Office Manager and Full Charge Bookkeeper who wants to be the heartbeat of our office. This is the seat that keeps the money right, the people supported, and the building running at the same standard our team holds in the field. You will own the books from top to bottom: accounts payable, accounts receivable, reconciliations, payroll, and the month end close, with our CPA in your corner. You will partner with our Service Coordinator and Project Managers on job costing so every job tells the truth about what it made. Beyond the numbers, you will run onboarding and HR administration, coordinate our IT and technology, and keep the office organized, stocked, and running smoothly every single day. CSMT is not a typical HVAC company. We operate like a championship team. We recruit exceptional people, we train relentlessly, and we hold a standard that most companies in this industry will never touch. Doing what is required is not enough here. The Unrequired is our operating system, and it is the reason we are building a national brand that will transform what people expect from HVAC. That standard does not stop at the truck door. It starts in the office. This is a full time, in office seat in Bozeman. We need someone who walks in every morning with energy, lifts the people around them, and takes real pride in a clean set of books and an office that runs like a machine. If you are organized, sharp, upbeat, and ready to own your seat, we want to meet you. ABOUT US At CSMT, we don't just install HVAC systems, we set the standard for quality, expertise, and customer satisfaction. As Bozeman's most reliable HVAC company, we have been serving homeowners, businesses, and contractors since 1999 with a commitment to excellence that goes beyond just getting the job done. We believe in building lasting relationships, not just with our customers, but with our employees and industry partners. Our team is made up of high performers who take pride in their craft, support each other, and never settle for average. We invest in ongoing training, the best tools and technology, and a work culture that values accountability, growth, and teamwork. At CSMT, we offer competitive wages, career advancement opportunities, and a company culture that feels like family. Whether it's a company BBQ, team outings, or simply celebrating wins together, we believe in creating an environment where people love to work. If you're looking for a company that values excellence, integrity, and the pursuit of being the best, CSMT is the place for you. KEY RESPONSIBILITIES: Accounting and Month End Close: Own accounts payable: enter and code vendor bills, manage payment schedules, and keep vendor relationships in good standing. Own accounts receivable: invoice accurately and on time, track aging, and drive collections so cash keeps moving. Reconcile all bank, credit card, and loan accounts every month with zero unexplained variances. Own the month end close in QuickBooks Online on a consistent, on time schedule, with our CPA providing oversight and support. Prepare monthly financial reports for ownership, including the P and L, balance sheet, AR aging, and AP aging. Maintain a clean, accurate general ledger and chart of accounts. Keep ServiceTitan and QuickBooks Online in sync so invoices, payments, and job data match across both systems. Support year end, tax preparation, and any financial reviews with organized, complete documentation. Payroll: Process bi-weekly payroll accurately and on time through ServiceTitan and QuickBooks Online. Review timesheets, commissions, bonuses, and performance pay for accuracy before every payroll run. Maintain payroll records, tax filings, and deductions in coordination with our CPA. Job Costing: Partner with the Service Coordinator and Project Managers to track labor, materials, equipment, and subcontractor costs on every job. Make sure job costs are recorded correctly and on time so gross profit by job is accurate and trustworthy. Flag cost overruns, missing costs, and margin issues to ownership quickly so problems get fixed while they are small. HR and Onboarding: Own the new hire onboarding process: offer paperwork, I-9s, W-4s, direct deposit, benefits enrollment, and day one readiness. Maintain organized, confidential employee files and personnel records. Administer benefits enrollment, changes, and communication with carriers. Track PTO, paid holidays, and attendance records. Support ownership with HR documentation, policy updates, and employee questions. Keep the company current on Montana and federal employment postings and recordkeeping requirements. IT Coordination: Serve as the point of contact for our outside IT support and technology vendors. Manage user accounts, software licenses, and system access for ServiceTitan, QuickBooks Online, email, and other company tools, including setup for new hires and shutoff for departures. Keep company computers, phones, tablets, printers, and office technology tracked, working, and ready. Office Management: Run the front office with energy, professionalism, and a warm welcome for every customer, vendor, and team member who walks through the door. Keep the office organized, clean, stocked, and running smoothly. Manage office vendors, subscriptions, insurance certificates, and business license renewals. Coordinate company events, team celebrations, and Employee Recognition Program activities. Build and document SOPs for every recurring office and accounting process so the work is repeatable and scalable. Leadership and Accountability: Report to ownership with clear, timely updates on cash position, AR, AP, payroll, and office priorities. Take full ownership of the accuracy of our books and the readiness of our office. Handle confidential financial and employee information with integrity and discretion. Represent CSMT with professionalism, integrity, and a commitment to setting the standard in HVAC. QUALIFICATIONS: 3+ years of full charge bookkeeping experience, including month end close, AR, AP, and reconciliations. Payroll processing experience required, including commissions and bonuses. Construction, trades, or home services accounting experience strongly preferred, especially job costing. Advanced proficiency in QuickBooks Online. QuickBooks ProAdvisor certification is a plus. ServiceTitan experience is a strong plus, or a proven ability to learn new software quickly. Experience with onboarding, benefits administration, and HR recordkeeping. Comfortable coordinating IT vendors, user accounts, and everyday office technology. Strong Microsoft Excel skills. High energy, positive attitude, and a people first presence that lifts the whole office. Exceptional attention to detail with a process driven mindset and documentation discipline. Proven ability to keep confidential information confidential. Organized, dependable, self-motivated, and solutions focused. Able to work full time, in office, Monday through Friday in Bozeman. BENEFITS & CULTURE: $65,000 to $85,000 annual salary, dependent on experience plus bonus and incentive pay Company provided computer. Medical. Dental, Vision, Accident Insurance are also available. 401K Plan. Continued education. Opportunity for advancement. Paid holidays after one year of employment. Paid vacation time. Our family of employees participate in hunting trips, camping trips, BBQ's and other fun activities throughout the year. Employee Recognition Program that provides bonuses and / or paid time off when employees provide exceptional service to the company and our customers. WHY JOIN US Stability and Growth: As part of our team, you'll have the security of working for an established company with an impeccable reputation that's been leading the charge in the HVAC space since 1999. With a solid foundation, and a track record of success, you'll have ample opportunities for growth and advancement. Community Impact: At CSMT, we believe in giving back to the communities that have supported us over the years. By joining our team, you'll be contributing to our mission of creating meaningful jobs and preserving the integrity of our industry in the face of increasing corporate consolidation. Training and Development: We understand that staying ahead in the HVAC industry requires continuous learning and skill development. That's why we offer extensive training opportunities to ensure our team members have the knowledge and expertise they need to excel in their roles. Family-Owned Values: As a family and veteran owned business, we prioritize the well-being and success of our team members. When you join CSMT, you're not just an employee, you're part of our family, and we'll do everything we can to support you in your career journey. OUR MISSION Setting the standard in the HVAC industry by delivering unparalleled quality . click apply for full job details

Job Description Job Description Office Administrator / Bookkeeper Tonawanda, NY 14150 Full-time On-site Associate level $60,000-$70,000 per year $28.85-$33.65/hour Our client, a membership-based organization in Tonawanda, is seeking an Office Administrator / Bookkeeper to handle day-to-day accounting, weekly payroll, and member billing. You'll work closely with the General Manager and support employees and members across a range of office and operational needs. What you'll do Bookkeeping and reporting. Process vendor invoices and payments, monitor receivables, resolve discrepancies, and follow up on outstanding balances. Reconcile bank and general ledger accounts, post journal entries, prepare monthly financial statements, and assist with budgeting, sales tax filings, and tax and insurance payments. Membership billing and service. Process dues, initiation fees, recurring charges, and payments. Maintain member records, track food and beverage minimums, answer billing questions, and help onboard new members. Payroll and HR administration. Process weekly payroll, coordinate employee onboarding, and maintain personnel records and the employee handbook. Track required training and assist with benefits, employee relations, and insurance renewals. Office operations. Manage office communications, supplies, and records. Help coordinate reservations, events, committee activities, inventory, uniforms, and website updates. Support the General Manager on special projects. What you'll bring At least two years of relevant experience in bookkeeping, accounting support, or office administration with financial responsibilities. Working knowledge of bookkeeping, accounting principles, and financial reporting. Intermediate Microsoft Excel skills and strong attention to detail. Clear communication, sound judgment with confidential information, and the ability to manage deadlines independently. An associate degree or higher in accounting, business administration, or a related field is preferred.

Job Description Job Description Bookkeeper / Job Cost Accounting Specialist - QuickBooks Online & JobTread Bookkeeper / Job Cost Accounting SpecialistQuickBooks Online & JobTread Company: Outdoor Makeover & Living Spaces Location: Atlanta/ Remote Employment Type: Full-Time Schedule: Monday-Friday Reports To: Owner / General Manager About Us We are an established, growing landscape construction company with a large volume of daily financial transactions across dozens of active and completed projects. We are looking for a full-time, in-house Bookkeeper / Job Cost Accounting Specialist to take ownership of our day-to-day bookkeeping and accounting data entry. We currently use QuickBooks Online and JobTread to manage our accounting, projects, job costing, and financial information. This is an important position within our company because accurate bookkeeping directly impacts our ability to understand job profitability, project costs, and overall company financial performance. Position Overview This is a hands-on bookkeeping position focused on the accurate and timely recording of financial transactions. The ideal candidate will be highly organized, detail-oriented, and comfortable working with a high volume of receipts, invoices, payments, credit card transactions, and other financial activity. Because we are a project-based landscape company, the candidate must understand that simply entering a transaction is not enough. Expenses must be properly identified and assigned to the correct job, work area, cost category, and general ledger account. The goal is to ensure that the information flowing into QuickBooks Online and JobTread produces accurate job costing and reliable P&L reporting. This position does not involve preparing tax returns. Tax preparation and tax-related work will continue to be handled by our outside accounting professionals. Key ResponsibilitiesDaily Bookkeeping Process and post a high volume of daily financial transactions. Enter and categorize receipts, invoices, bills, payments, credit card transactions, ACH transactions, and checks. Ensure transactions are entered accurately and in a timely manner. Maintain organized electronic documentation for receipts and invoices. Follow up with employees when receipts or supporting documentation are missing. Research transactions when the appropriate coding is unclear. Identify and correct bookkeeping errors. Job Costing A major responsibility of this position is maintaining accurate job-level financial information. The Bookkeeper will: Assign expenses to the correct JobTread project/job. Assign expenses to the appropriate work area, phase, or cost category within the job. Ensure vendor invoices and receipts are properly allocated between jobs when costs apply to multiple projects. Review questionable transactions rather than simply posting them to a generic expense account. Identify expenses that appear to have been assigned to the wrong job or category. Correct miscoded transactions. Maintain consistency in how costs are coded from job to job. Work with project managers and office personnel to obtain clarification when necessary. Help ensure that management can rely on job-cost reports when evaluating project profitability. QuickBooks Online Maintain accurate transaction records in QuickBooks Online. Enter bills, expenses, deposits, payments, and other transactions. Properly categorize transactions within the chart of accounts. Reconcile bank accounts. Reconcile company credit cards. Review accounts for unusual or missing activity. Research discrepancies and make appropriate corrections. Assist with month-end close. Maintain accurate vendor and customer records. JobTread Maintain accurate financial information associated with projects in JobTread. Ensure costs and transactions are properly associated with the appropriate projects. Review job-cost information for accuracy. Coordinate information between JobTread and QuickBooks Online. Identify discrepancies between project information and accounting records. Help establish consistent procedures for moving financial information between the two systems. Accounts Payable Enter and code vendor bills and invoices. Match invoices with receipts and supporting documentation. Assign vendor costs to the appropriate jobs and work areas. Identify duplicate or questionable invoices. Maintain accurate vendor records. Assist with payment processing. Monitor outstanding bills. Accounts Receivable Post customer payments. Maintain accurate customer account records. Research unapplied or unidentified payments. Assist with customer invoice and payment reconciliation. Identify discrepancies and communicate them to the appropriate team member. Bank & Credit Card Reconciliation Perform regular bank reconciliations. Reconcile company credit cards. Investigate discrepancies. Ensure all transactions appearing on statements are properly recorded. Identify missing receipts or transactions. Month-End Accounting Ensure bookkeeping is current before month-end financial reports are produced. Assist with month-end close. Review transactions for proper coding. Identify missing or unusual expenses. Assist with account reconciliations. Provide accurate financial information to management and outside accounting professionals. What We Are Looking ForRequired 3+ years of professional bookkeeping experience. Strong understanding of accounts payable and accounts receivable. Experience handling a high volume of transactions. Strong QuickBooks experience; QuickBooks Online experience strongly preferred. Excellent attention to detail. Strong organizational skills. Ability to identify errors and discrepancies independently. Strong Excel/spreadsheet skills. Ability to work independently and take ownership of responsibilities. Ability to maintain confidentiality with financial information. Strong communication skills. Highly Preferred Experience with JobTread. Experience with job-cost accounting. Experience in landscaping, construction, remodeling, contracting, or another project-based business. Experience coding expenses to individual jobs/projects. Experience working with a company with $10M+ in annual revenue. Experience managing a high volume of receipts and vendor invoices. Experience coordinating accounting information between project-management software and QuickBooks. The Type of Person We Need We are looking for someone who is more than a data-entry bookkeeper. This person needs to take ownership of the accuracy of our accounting information. For example, if a $4,000 vendor invoice comes across the desk, we don't want someone who simply enters: $4,000 - Materials Expense We need someone who asks: What job is this for? What portion belongs to each job? What work area does it belong to? Is this a material, subcontractor, equipment, or other cost? Does the coding make sense? Is there anything unusual about this transaction? Does the documentation support the entry? Attention to detail and financial accountability are extremely important in this role. Our financial reports are only as good as the information being entered into the system. What Success Looks Like The successful candidate will ultimately take ownership of our day-to-day bookkeeping process and establish a consistent, reliable accounting workflow. Success will include: Receipts and transactions are entered promptly. Bills and payments are accurately recorded. Bank and credit card accounts are reconciled regularly. Transactions are consistently coded to the correct accounts. Job costs are assigned to the correct projects and work areas. Miscoded expenses are identified and corrected. Missing documentation is followed up on. Job-cost reports become more reliable. Management can have confidence in the accuracy of the P&L. The company maintains clean, organized accounting records. The bookkeeping process no longer depends on a once-a-week accounting visit to stay current. Compensation Salary: Depending on experience and qualifications. Benefits include: Health Insurance Paid Time Off Paid Holidays Off Company Profit Sharing Program Application Questions Please include answers to the following when applying: How many years of bookkeeping experience do you have? How many years of experience do you have with QuickBooks Online? Have you worked with JobTread? If so, please describe your experience. Have you worked with job costing or project-based accounting? Have you worked for a construction, landscaping, remodeling, or contracting company? Approximately how many transactions/receipts did you process in a typical week in your most recent position? . click apply for full job details

Job Description Job Description Full Charge Bookkeeper 25 to 35 hours per week Hourly pay range 30.00-40.00 We are an independent Tire and Automotive Service seeking a detail-oriented Bookkeeper to join our team. This role is essential in keeping our financials accurate and organized. Responsibilities: Manage daily accounting functions including accounts payable, accounts receivable, bank reconciliations, and general ledger entries Maintain accurate financial records and prepare month-end closing reports Process Payroll and assist with benefit tracking (experience with ADP a plus) Track Inventory-related financials Prepare financial reports such as balance sheet and income statements, assist with budgeting, and provide reporting to management Work closely with external CPA for tax preparation and year end filings Ensure compliance with state and federal regulations Other duties upon request to maintain office Qualifications: 2+ years of bookkeeping or accounting experience (automotive industry a plus) Strong knowledge of QuickBooks Proficiency in Excel and financial reporting Strong attention to detail, organization skills, and ability to meet deadlines Integrity, reliability, and ability to handle confidential information What we offer: Competitive salary based on experience Work Flexibility Collaborative and supportive team environment Benefits: Health Insurance Dental Insurance Vision Insurance Life Insurance

Job Description Job Description Benefits: Health insurance Paid time off About the Role: KFS Limited is looking for a detail-oriented and organized Bookkeeper Office Manager to join our team in Portland, OR. This dual-role position is perfect for someone who thrives in a fast-paced environment and loves keeping both the numbers and the office running smoothly. If you're a proactive problem-solver with a passion for financial accuracy and operational efficiency, we want to hear from you! Responsibilities: Manage day-to-day bookkeeping tasks including accounts payable, accounts receivable, and general ledger maintenance Prepare and reconcile monthly financial statements and bank reconciliations Process payroll and ensure accurate record-keeping for all employees Oversee office operations, supplies, and vendor relationships to ensure a productive work environment Coordinate scheduling, correspondence, and administrative support for leadership Assist with budget preparation, expense tracking, and financial reporting Maintain organized filing systems for financial documents and office records Requirements: 4+ years of bookkeeping or accounting experience required Proficiency in QuickBooks Online Strong knowledge of general accounting principles (GAAP) Prior office management or administrative experience preferred Excellent organizational skills with strong attention to detail Proficient in Microsoft Office Suite Strong communication skills and ability to multitask in a dynamic environment Associate's or Bachelor's degree in Accounting, Business, or related field is a plus About Us: KFS Limited dab Katayama Framing is a decades old custom artwork framing shop specializing in high end hand crafted frames. based in Portland, OR, committed to delivering quality services and building lasting relationships with our clients and community.

Job Description Job Description Bookkeeper / Office Manager (Temporary-to-Permanent) Position Overview: A premier low-voltage systems integrator and electrical/telecommunications contractor is seeking a skilled, detail-oriented professional to join their team as a temporary-to-permanent Bookkeeper / Office Manager. This position is strictly an onsite role at their office located in Paradise, NV. This is a fantastic opportunity to run day-to-day financial and administrative operations for a growing technical contractor, offering a consistent schedule, a stable environment, and a clear path toward permanent placement. Employment Details: Schedule: Monday through Friday, 7:30 AM - 4:30 PM Work Site: Onsite Office Location: Paradise, NV (Las Vegas Metropolitan area) Employment Type: Temporary-to-Permanent, Full-Time Salary Range: $60,000/yr. - $80,000/yr. Core Responsibilities: Accounting and Software: Manage complete financial operations in Foundation Software and lead the future migration to QuickBooks. Payroll Processing: Run weekly payroll and ensure full compliance with certified payroll and prevailing wage laws. Accounts Payable and Accounts Receivable: Handle all accounts payable, accounts receivable, and invoicing for contract projects and service calls. Job Costing: Set up new job files and track project expenditures from start to finish. Insurance Administration: Request and issue certificates of insurance as required. Operations Support: Process payments, maintain accurate administrative records, and handle daily operational paperwork. Office Management: Oversee day-to-day facility needs to keep the office running efficiently. Required Qualifications: QuickBooks Fluency: Complete, expert fluency in QuickBooks software. Software Knowledge: Working experience or familiarity with Foundation accounting software. Industry Experience: Verified professional background in the construction sector, ideally supporting subcontractor business operations. Regulatory and Financial Knowledge: Deep familiarity with certified payroll processes, prevailing wage regulations, accounts payable, accounts receivable, general ledger posting, and job cost tracking. Professional Skillset: Top-tier organizational abilities, exceptional attention to detail, and a proven capacity to manage competing priorities in a fast-paced work environment. Benefits: Paid Time Off & Holidays: Comprehensive PTO accrual program and paid major federal holidays. Health Coverage: Robust Medical, Dental, and Vision insurance plans. Retirement Plan: 401(k) savings plan. Please note that the benefits listed above are available upon conversion to permanent status. Equal Opportunity Statement: Jomsom Staffing Services Nevada is an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, age, gender identity or expression, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal or Nevada state laws. All hiring and employment decisions are based on qualifications, merit, and business needs.

Job Description Job Description Benefits: Competitive salary Dental insurance Employee discounts Health insurance Opportunity for advancement Paid time off Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a talented Experienced Bookkeeper to join our team. In this role, you will work closely with the Accounting department to maintain accurate financial records and ensure the company's compliance with all legal requirements. Your responsibilities will include recording and verifying transactions, bringing the books to the trial balance stage, and completing tax forms. The ideal candidate is detail-oriented, highly organized, and has a strong understanding of best practices in accounting. Responsibilities Enter financial data and transactions Verify the accuracy of transactions that have been entered Prepare trial balance Analyze budgets and other financial information Process accounts payable and accounts receivable Complete required tax forms Qualifications Bachelor's degree in accounting or a related field Previous experience as an accountant, bookkeeper, or similar position Knowledge of generally accepted accounting principles (GAAP) Good with spreadsheets, experienced in Microsoft Excel, QuickBooks, and basic accounting systems Strong mathematical and analytical skills Excellent attention to detail, time management, and communication skills

Job Description Job Description OFFICE MANAGER & BOOKKEEPER Walker Mechanical - Burlington, Massachusetts Full-Time On-Site Compensation & Benefits Pay: $28.50-$38.50 per hour, depending on experience (hourly, overtime-eligible) Health and dental insurance 401(k) with company match Paid time off Who We Are Walker Mechanical is a commercial HVAC contractor based in Burlington, Massachusetts. We have built our reputation on responsive service and long-term customer relationships, and we are growing. Our office is small and tight-knit, so the work you do here is visible and matters every day. The Role We are hiring an Office Manager & Bookkeeper to run our front office and keep our books current. You will own day-to-day bookkeeping in QuickBooks Desktop, handle billing and payables, and be the first voice customers and suppliers hear when they call. You will work directly with the General Manager and company leadership. This role suits someone organized and dependable who likes owning a job end to end: part bookkeeper, part customer service, part office operations. What You'll Do Bookkeeping & Billing Record customer, vendor, and banking transactions in QuickBooks Desktop every day Prepare customer work and service orders, then draft and send invoices Prepare accounts payable reports, match vendor bills to jobs, and draft vendor checks Collect customer payments and make bank deposits Customer & Supplier Service Answer calls and emails from customers and suppliers, and follow up promptly Learn each customer's and supplier's preferences so service stays consistent Type up proposals, quotes, and estimates for customers Draft maintenance contracts and follow up with customers Work with the General Manager and leadership to make sure customer needs are met Office Operations Apply for permits across multiple cities and towns, online and on paper Maintain job folders, and scan and file documents Keep spreadsheets and records current in Excel Take on other projects as needed What We're Looking For Hands-on bookkeeping or data-entry experience in QuickBooks Desktop Clear, professional phone and written communication Comfort with Microsoft Office (especially Excel) and Google Workspace Strong attention to detail and organization, with accurate records Ability to work independently and manage several deadlines at once Dependable and punctual; the office counts on this role every day High school diploma or equivalent Preferred Qualifications 2+ years of QuickBooks Desktop experience Office or administrative experience with an HVAC, mechanical, or other trade contractor Experience with customer invoicing and accounts payable Schedule & Work Environment Full-time, Monday-Friday, 8-hour day (7:30am-4pm with a 30min Lunch) On-site at our Burlington, MA office Small office, working directly with the General Manager and company leadership Apply Today If you are organized, dependable, and want to be the person who keeps a growing HVAC company running smoothly, we would like to hear from you. Walker Mechanical is an equal opportunity employer.