Gryphon Place
Kalamazoo, Michigan
Description: Join Gryphon Place and become part of a collaborative, compassionate team where your work makes a meaningful difference in the community every day. We're committed to supporting the people who support others, with flexible scheduling, a strong focus on work-life balance, free medical benefits for you, additional healthcare options, employer contributions to your retirement plan, paid holidays, and generous paid time off. If you're looking for a mission-driven career where you can grow professionally while still making space for your personal life, Gryphon Place is a place to thrive. STATEMENT OF THE JOB The Accounts Payable / Payroll Specialist is responsible for processing payroll, managing accounts payable functions, maintaining accurate financial records, and supporting day-to-day finance operations. This role ensures timely and accurate payment processing, compliance with organizational policies and regulatory requirements, and provides support for financial reporting and audit activities. The position plays a key role in supporting organizational operations within a growing and fast-paced environment. ESSENTIAL DUTIES AND RESPONSIBILITIES Payroll Administration Process payroll accurately and promptly in accordance with federal, state, and organizational requirements. Review employee timecards, attendance records, and payroll adjustments for accuracy. Maintain payroll records including: earnings deductions benefits garnishments tax withholdings Coordinate payroll processing with Human Resources and department supervisors. Respond to employee payroll questions and resolve discrepancies. Assist with year-end payroll processing, including W-2 preparation and payroll reconciliations. Ensure compliance with wage and hour laws, payroll regulations, and internal policies. Accounts Payable Process vendor invoices, check requests, and expense reimbursements. Verify coding, approvals, and supporting documentation for all payables. Prepare and process weekly or scheduled payment runs. Maintain vendor files and W-9 documentation. Reconcile vendor statements and resolve discrepancies. Monitor accounts payable aging and ensure timely payments. Assist with maintaining purchasing and payment records. Financial & Administrative Support Assist with monthly account reconciliations and financial close activities. Maintain accurate financial records and documentation. Support annual audits and compliance reviews. Assist with budget tracking and expense reporting. Prepare reports and spreadsheets as requested by leadership. Maintain confidentiality of payroll and financial information. Compliance & Internal Controls Follow established accounting procedures and internal controls. Ensure compliance with: payroll laws tax regulations organizational policies financial procedures Support segregation of duties and fraud prevention practices. Maintain secure handling of sensitive employee and financial information. Requirements: EDUCATION AND EXPERIENCE Education Associate degree in Accounting, Finance, Business Administration, or related field preferred. Equivalent work experience may be considered in lieu of formal education. Experience Minimum of 2-4 years of payroll and/or accounts payable experience preferred. Experience with payroll systems and accounting software required. Experience in nonprofit, healthcare, behavioral health, or human services organizations preferred. Experience processing multi-department payrolls preferred. KNOWLEDGE / SKILLS / ABILITIES Strong attention to detail and organizational skills. Ability to maintain confidentiality and professionalism. Strong time management and multitasking abilities. Ability to communicate effectively with employees, vendors, and leadership. Ability to work independently and collaboratively in a team environment. Knowledge of: payroll processing accounts payable procedures accounting principles payroll tax regulations financial recordkeeping Proficiency with: Microsoft Excel, Google Sheets accounting software - payroll systems financial reporting tools SOFTWARE EXPERIENCE Experience with one or more of the following is preferred: ADP Paychex Paylocity QuickBooks Sage Excel advanced functions PHYSICAL REQUIREMENTS Ability to sit and work at a computer for extended periods. Ability to occasionally lift files or office materials up to 20 pounds. WORK ENVIRONMENT Office environment with regular interaction across departments. Standard business hours with occasional extended hours during payroll processing, month-end close, or audits. Gryphon Place provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type. EOE. This job description is representative. Employee(s) will be required to follow any other job-related instructions and perform any other job-related duties requested by any person authorized to give instructions or assignments. PI81512b3a7a1c-0321
Description: Join Gryphon Place and become part of a collaborative, compassionate team where your work makes a meaningful difference in the community every day. We're committed to supporting the people who support others, with flexible scheduling, a strong focus on work-life balance, free medical benefits for you, additional healthcare options, employer contributions to your retirement plan, paid holidays, and generous paid time off. If you're looking for a mission-driven career where you can grow professionally while still making space for your personal life, Gryphon Place is a place to thrive. STATEMENT OF THE JOB The Accounts Payable / Payroll Specialist is responsible for processing payroll, managing accounts payable functions, maintaining accurate financial records, and supporting day-to-day finance operations. This role ensures timely and accurate payment processing, compliance with organizational policies and regulatory requirements, and provides support for financial reporting and audit activities. The position plays a key role in supporting organizational operations within a growing and fast-paced environment. ESSENTIAL DUTIES AND RESPONSIBILITIES Payroll Administration Process payroll accurately and promptly in accordance with federal, state, and organizational requirements. Review employee timecards, attendance records, and payroll adjustments for accuracy. Maintain payroll records including: earnings deductions benefits garnishments tax withholdings Coordinate payroll processing with Human Resources and department supervisors. Respond to employee payroll questions and resolve discrepancies. Assist with year-end payroll processing, including W-2 preparation and payroll reconciliations. Ensure compliance with wage and hour laws, payroll regulations, and internal policies. Accounts Payable Process vendor invoices, check requests, and expense reimbursements. Verify coding, approvals, and supporting documentation for all payables. Prepare and process weekly or scheduled payment runs. Maintain vendor files and W-9 documentation. Reconcile vendor statements and resolve discrepancies. Monitor accounts payable aging and ensure timely payments. Assist with maintaining purchasing and payment records. Financial & Administrative Support Assist with monthly account reconciliations and financial close activities. Maintain accurate financial records and documentation. Support annual audits and compliance reviews. Assist with budget tracking and expense reporting. Prepare reports and spreadsheets as requested by leadership. Maintain confidentiality of payroll and financial information. Compliance & Internal Controls Follow established accounting procedures and internal controls. Ensure compliance with: payroll laws tax regulations organizational policies financial procedures Support segregation of duties and fraud prevention practices. Maintain secure handling of sensitive employee and financial information. Requirements: EDUCATION AND EXPERIENCE Education Associate degree in Accounting, Finance, Business Administration, or related field preferred. Equivalent work experience may be considered in lieu of formal education. Experience Minimum of 2-4 years of payroll and/or accounts payable experience preferred. Experience with payroll systems and accounting software required. Experience in nonprofit, healthcare, behavioral health, or human services organizations preferred. Experience processing multi-department payrolls preferred. KNOWLEDGE / SKILLS / ABILITIES Strong attention to detail and organizational skills. Ability to maintain confidentiality and professionalism. Strong time management and multitasking abilities. Ability to communicate effectively with employees, vendors, and leadership. Ability to work independently and collaboratively in a team environment. Knowledge of: payroll processing accounts payable procedures accounting principles payroll tax regulations financial recordkeeping Proficiency with: Microsoft Excel, Google Sheets accounting software - payroll systems financial reporting tools SOFTWARE EXPERIENCE Experience with one or more of the following is preferred: ADP Paychex Paylocity QuickBooks Sage Excel advanced functions PHYSICAL REQUIREMENTS Ability to sit and work at a computer for extended periods. Ability to occasionally lift files or office materials up to 20 pounds. WORK ENVIRONMENT Office environment with regular interaction across departments. Standard business hours with occasional extended hours during payroll processing, month-end close, or audits. Gryphon Place provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type. EOE. This job description is representative. Employee(s) will be required to follow any other job-related instructions and perform any other job-related duties requested by any person authorized to give instructions or assignments. PI81512b3a7a1c-0321
AHT Cooling Systems USA Incorp
Ladson, South Carolina
Description: AHT Cooling Systems USA , a recognized leader in refrigeration solutions for the grocery and convenience store industry, is seeking an Accounts Payable Specialist to join our team. This is a full-time, onsite role based in our Ladson, SC office. Position Summary: We are seeking a detail-oriented, motivated Accounts Payable Specialist who will be responsible for the accurate and timely processing of customer remittances and accounts payable transactions to ensure outstanding A/P balances are maintained and resolved on a daily basis. This position supports the efficient operation of the accounts payable function through transaction verification, account reconciliation, and responsive customer service while maintaining compliance with company policies and established procedures. Key Responsibilities: Complete weekly and monthly intercompany reconciliation Download and enter invoices and select for payment according to AHT USA's payment run procedures Ensure cost center manager approval for all invoices not pre-approved through SAP purchase order or approved in ZOHO Enter service invoices from Service Coordinators within 48 hours, audit for accuracy of approved costs Enter freight forwarder invoices in a timely manner Communicate effectively with suppliers and strive to maintain a positive business relationship Provide remittance advice (wire vendors only) by email Maintain accounts payable files Monitor vendor invoices for freight charges Monitor all vendor invoices for sales tax, provide vendor with tax exempt certificate Assist with preparation of periodic analysis, financial reports, and year-end audit work papers as applicable (P&L Rec) Maintain all inbound and outbound certificates of insurance; ensure certificates adhere to company policy Perform month end accounts payable and payroll accruals Process vendor payment file bi-monthly, get manager approval and process ACH and check files in SAP to be uploaded to Citibank. Provide wire vendor payment amounts. Administration of contract management Process employee commission calculations Review and process expense reports monthly Process new vendor set up, including certification of insurance Perform other duties as assigned Requirements: Decision-making and Leadership Competencies: Strong analytical skills and attention to detail Excellent time management and the ability to prioritize a demanding workload Ability to communicate in an efficient yet friendly manner with customers both verbally and written Job Specification/Expertise: Associate's degree in accounting or another business-related field A minimum of six year's accounts payable or accounts receivable experience required; or equivalent combination of education and experience Special Requirements: Ability to sort, check, count, and verify numbers Demonstrated knowledge of accounting principles and/or bookkeeping procedures Demonstrated proficiency with Excel and Word Previous experience with SAP is preferred Strong Data Entry skills required Demonstrated ability to maintain the integrity and confidentiality of financial information Physical Requirements: Must be able to stand/walk/move about specific work area: 15% of the time Must be able to bend/reach/twist/stoop: 10% of the time Must be able to lift up to 15lbs on a frequent basis: 10% of the time Must be able to lift over 15lbs on an infrequent basis: 0% of the time Must be able to work and operate a computer: 90% of the time Vision is required to analyze and process work; and to work on computers and other office equipment Hearing is essential for safety reasons; and to communicate with employees, supervisors, managers, vendors, suppliers and customers via conversation, group meetings, and/or phone conferences Ability to perform general administrative activities including, but not limited to: copying, filing, delivering documents, and attending meetings within the facility, etc. Company Profile AHT Cooling Systems USA, Inc., a member of the Daikin Group, is a global leader in commercial refrigeration and cooling solutions for the supermarket, food retail, ice cream, and food & beverage industries. Renowned for innovation, quality, and energy-efficient technology, AHT delivers reliable cooling and freezing systems that help customers optimize performance, reduce operating costs, and support sustainability initiatives. Built on a foundation of professionalism, customer focus, and technical excellence, AHT is committed to providing industry-leading products and services that meet the evolving needs of businesses worldwide. Benefits of Joining AHT At AHT Cooling Systems USA, we recognize that our employees are our greatest asset. As a valued member of our team, you will enjoy a competitive and comprehensive benefits package designed to support your health, financial well-being, work-life balance, and professional success. Our benefits include: Generous paid vacation, sick leave, and company holidays Participation in our incentive compensation program 100% company-paid Health, Dental, and Vision insurance for eligible employees 401(k) retirement plan with company matching contributions A collaborative, innovative, and team-oriented work environment Join AHT and become part of a global organization that values its employees, rewards performance, and is committed to helping you build a successful and rewarding career. We are proud to be an equal opportunity employer and welcome applicants from all backgrounds to apply. If you are a highly motivated professional with a passion for delivering exceptional service to our customers, we encourage you to explore this exciting opportunity. Join us in making a meaningful impact while growing your career in a dynamic and supportive environment. PI0f98a4a778ab-5050
Description: AHT Cooling Systems USA , a recognized leader in refrigeration solutions for the grocery and convenience store industry, is seeking an Accounts Payable Specialist to join our team. This is a full-time, onsite role based in our Ladson, SC office. Position Summary: We are seeking a detail-oriented, motivated Accounts Payable Specialist who will be responsible for the accurate and timely processing of customer remittances and accounts payable transactions to ensure outstanding A/P balances are maintained and resolved on a daily basis. This position supports the efficient operation of the accounts payable function through transaction verification, account reconciliation, and responsive customer service while maintaining compliance with company policies and established procedures. Key Responsibilities: Complete weekly and monthly intercompany reconciliation Download and enter invoices and select for payment according to AHT USA's payment run procedures Ensure cost center manager approval for all invoices not pre-approved through SAP purchase order or approved in ZOHO Enter service invoices from Service Coordinators within 48 hours, audit for accuracy of approved costs Enter freight forwarder invoices in a timely manner Communicate effectively with suppliers and strive to maintain a positive business relationship Provide remittance advice (wire vendors only) by email Maintain accounts payable files Monitor vendor invoices for freight charges Monitor all vendor invoices for sales tax, provide vendor with tax exempt certificate Assist with preparation of periodic analysis, financial reports, and year-end audit work papers as applicable (P&L Rec) Maintain all inbound and outbound certificates of insurance; ensure certificates adhere to company policy Perform month end accounts payable and payroll accruals Process vendor payment file bi-monthly, get manager approval and process ACH and check files in SAP to be uploaded to Citibank. Provide wire vendor payment amounts. Administration of contract management Process employee commission calculations Review and process expense reports monthly Process new vendor set up, including certification of insurance Perform other duties as assigned Requirements: Decision-making and Leadership Competencies: Strong analytical skills and attention to detail Excellent time management and the ability to prioritize a demanding workload Ability to communicate in an efficient yet friendly manner with customers both verbally and written Job Specification/Expertise: Associate's degree in accounting or another business-related field A minimum of six year's accounts payable or accounts receivable experience required; or equivalent combination of education and experience Special Requirements: Ability to sort, check, count, and verify numbers Demonstrated knowledge of accounting principles and/or bookkeeping procedures Demonstrated proficiency with Excel and Word Previous experience with SAP is preferred Strong Data Entry skills required Demonstrated ability to maintain the integrity and confidentiality of financial information Physical Requirements: Must be able to stand/walk/move about specific work area: 15% of the time Must be able to bend/reach/twist/stoop: 10% of the time Must be able to lift up to 15lbs on a frequent basis: 10% of the time Must be able to lift over 15lbs on an infrequent basis: 0% of the time Must be able to work and operate a computer: 90% of the time Vision is required to analyze and process work; and to work on computers and other office equipment Hearing is essential for safety reasons; and to communicate with employees, supervisors, managers, vendors, suppliers and customers via conversation, group meetings, and/or phone conferences Ability to perform general administrative activities including, but not limited to: copying, filing, delivering documents, and attending meetings within the facility, etc. Company Profile AHT Cooling Systems USA, Inc., a member of the Daikin Group, is a global leader in commercial refrigeration and cooling solutions for the supermarket, food retail, ice cream, and food & beverage industries. Renowned for innovation, quality, and energy-efficient technology, AHT delivers reliable cooling and freezing systems that help customers optimize performance, reduce operating costs, and support sustainability initiatives. Built on a foundation of professionalism, customer focus, and technical excellence, AHT is committed to providing industry-leading products and services that meet the evolving needs of businesses worldwide. Benefits of Joining AHT At AHT Cooling Systems USA, we recognize that our employees are our greatest asset. As a valued member of our team, you will enjoy a competitive and comprehensive benefits package designed to support your health, financial well-being, work-life balance, and professional success. Our benefits include: Generous paid vacation, sick leave, and company holidays Participation in our incentive compensation program 100% company-paid Health, Dental, and Vision insurance for eligible employees 401(k) retirement plan with company matching contributions A collaborative, innovative, and team-oriented work environment Join AHT and become part of a global organization that values its employees, rewards performance, and is committed to helping you build a successful and rewarding career. We are proud to be an equal opportunity employer and welcome applicants from all backgrounds to apply. If you are a highly motivated professional with a passion for delivering exceptional service to our customers, we encourage you to explore this exciting opportunity. Join us in making a meaningful impact while growing your career in a dynamic and supportive environment. PI0f98a4a778ab-5050