Diamond Medical Laboratories
Owings Mills, Maryland
Executive Assistant Join Diamond Medical Laboratories, a company committed to delivering high-quality care through our diverse, energetic, and highly trained professional personnel. As an Executive Assistant, you will play a vital role in supporting our Office Operations Director and providing direct client support services. Job Responsibilities: Become the first point of contact for clients/facilities, providing escalated support Ensure the Dispatch team is supported, including criticals, client support, and answering phones Support Courier dispatch operations and payroll Assist the Office Ops Director with assigned tasks, such as HR functions and supply ordering Adjust schedule to compensate for absent staff to ensure continuous operations Scan daily documents into the proper data archive locations Develop expertise in Nexxus and LabDaq systems Set up new clients and users in the portal Provide training to new clients and employees Support CEO/COO with Client Satisfaction Engagement Activities Requirements: 3+ years of experience as an Executive Assistant Associate's degree or equivalent Excellent communication, organizational, and problem-solving skills Ability to work in a fast-paced environment and prioritize tasks accordingly Proficiency in Microsoft Office and ability to learn new software systems What We Offer: Competitive hourly rate of $24 - $26 Opportunity to work with a dynamic and growing company Collaborative and supportive work environment How to Apply: If you are a motivated and detail-oriented individual looking for a new challenge, please apply to this role by submitting your application. We look forward to hearing from you! (Note: The salary range was left as-is, if you want to include a placeholder for the salary, it would be $24-$26 HOURLY)
07/26/2026
Full time
Executive Assistant Join Diamond Medical Laboratories, a company committed to delivering high-quality care through our diverse, energetic, and highly trained professional personnel. As an Executive Assistant, you will play a vital role in supporting our Office Operations Director and providing direct client support services. Job Responsibilities: Become the first point of contact for clients/facilities, providing escalated support Ensure the Dispatch team is supported, including criticals, client support, and answering phones Support Courier dispatch operations and payroll Assist the Office Ops Director with assigned tasks, such as HR functions and supply ordering Adjust schedule to compensate for absent staff to ensure continuous operations Scan daily documents into the proper data archive locations Develop expertise in Nexxus and LabDaq systems Set up new clients and users in the portal Provide training to new clients and employees Support CEO/COO with Client Satisfaction Engagement Activities Requirements: 3+ years of experience as an Executive Assistant Associate's degree or equivalent Excellent communication, organizational, and problem-solving skills Ability to work in a fast-paced environment and prioritize tasks accordingly Proficiency in Microsoft Office and ability to learn new software systems What We Offer: Competitive hourly rate of $24 - $26 Opportunity to work with a dynamic and growing company Collaborative and supportive work environment How to Apply: If you are a motivated and detail-oriented individual looking for a new challenge, please apply to this role by submitting your application. We look forward to hearing from you! (Note: The salary range was left as-is, if you want to include a placeholder for the salary, it would be $24-$26 HOURLY)
Diamond Medical Laboratories
Owings Mills, Maryland
Executive Assistant Join Diamond Medical Laboratories, a company committed to delivering high-quality care through our diverse, energetic, and highly trained professional personnel. As an Executive Assistant, you will play a vital role in supporting our Office Operations Director and providing direct client support services. Job Responsibilities: Become the first point of contact for clients/facilities, providing escalated support Ensure the Dispatch team is supported, including criticals, client support, and answering phones Support Courier dispatch operations and payroll Assist the Office Ops Director with assigned tasks, such as HR functions and supply ordering Adjust schedule to compensate for absent staff to ensure continuous operations Scan daily documents into the proper data archive locations Develop expertise in Nexxus and LabDaq systems Set up new clients and users in the portal Provide training to new clients and employees Support CEO/COO with Client Satisfaction Engagement Activities Requirements: 3+ years of experience as an Executive Assistant Associate's degree or equivalent Excellent communication, organizational, and problem-solving skills Ability to work in a fast-paced environment and prioritize tasks accordingly Proficiency in Microsoft Office and ability to learn new software systems What We Offer: Competitive hourly rate of $24 - $26 Opportunity to work with a dynamic and growing company Collaborative and supportive work environment How to Apply: If you are a motivated and detail-oriented individual looking for a new challenge, please apply to this role by submitting your application. We look forward to hearing from you! (Note: The salary range was left as-is, if you want to include a placeholder for the salary, it would be $24-$26 HOURLY)
07/26/2026
Full time
Executive Assistant Join Diamond Medical Laboratories, a company committed to delivering high-quality care through our diverse, energetic, and highly trained professional personnel. As an Executive Assistant, you will play a vital role in supporting our Office Operations Director and providing direct client support services. Job Responsibilities: Become the first point of contact for clients/facilities, providing escalated support Ensure the Dispatch team is supported, including criticals, client support, and answering phones Support Courier dispatch operations and payroll Assist the Office Ops Director with assigned tasks, such as HR functions and supply ordering Adjust schedule to compensate for absent staff to ensure continuous operations Scan daily documents into the proper data archive locations Develop expertise in Nexxus and LabDaq systems Set up new clients and users in the portal Provide training to new clients and employees Support CEO/COO with Client Satisfaction Engagement Activities Requirements: 3+ years of experience as an Executive Assistant Associate's degree or equivalent Excellent communication, organizational, and problem-solving skills Ability to work in a fast-paced environment and prioritize tasks accordingly Proficiency in Microsoft Office and ability to learn new software systems What We Offer: Competitive hourly rate of $24 - $26 Opportunity to work with a dynamic and growing company Collaborative and supportive work environment How to Apply: If you are a motivated and detail-oriented individual looking for a new challenge, please apply to this role by submitting your application. We look forward to hearing from you! (Note: The salary range was left as-is, if you want to include a placeholder for the salary, it would be $24-$26 HOURLY)
We are looking for a highly organized and efficient Bilingual Executive Assistant for a construction company in Fort Lauderdale The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in MS Office and calendar management tools. English and Spanish fluency required. Essential functions and Responsibilities: Manage and coordinate the executive's schedule, ensuring optimal time management. Schedule and organize meetings, appointments, and conference calls. Coordinate all aspects of internal and external meetings, including logistics, agendas, and materials. Ensure meeting rooms are set up with necessary equipment and materials. Serve as the primary point of contact for internal and external inquiries directed to the executive. Draft and proofread emails, memos, and other correspondence. Arrange travel plans, accommodations, and itineraries for the executive. Anticipate and address travel-related issues to ensure smooth arrangements. Maintain organized and up-to-date files, both physical and digital. Assist in the preparation and distribution of reports and presentations. Handle sensitive information with the utmost discretion and maintain confidentiality. Uphold a high level of professionalism and integrity. Qualification: General experience working for a construction type organization. Strong organizational and time-management skills. Excellent written and verbal communication abilities. Proficient in MS Office and calendar management tools. Ability to multitask and prioritize tasks efficiently. Detail-oriented with a proactive and problem-solving attitude. Bachelor's degree or Master's degree in a related field, plus 3 years of related work experience. English and Spanish fluency required.
07/26/2026
Full time
We are looking for a highly organized and efficient Bilingual Executive Assistant for a construction company in Fort Lauderdale The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in MS Office and calendar management tools. English and Spanish fluency required. Essential functions and Responsibilities: Manage and coordinate the executive's schedule, ensuring optimal time management. Schedule and organize meetings, appointments, and conference calls. Coordinate all aspects of internal and external meetings, including logistics, agendas, and materials. Ensure meeting rooms are set up with necessary equipment and materials. Serve as the primary point of contact for internal and external inquiries directed to the executive. Draft and proofread emails, memos, and other correspondence. Arrange travel plans, accommodations, and itineraries for the executive. Anticipate and address travel-related issues to ensure smooth arrangements. Maintain organized and up-to-date files, both physical and digital. Assist in the preparation and distribution of reports and presentations. Handle sensitive information with the utmost discretion and maintain confidentiality. Uphold a high level of professionalism and integrity. Qualification: General experience working for a construction type organization. Strong organizational and time-management skills. Excellent written and verbal communication abilities. Proficient in MS Office and calendar management tools. Ability to multitask and prioritize tasks efficiently. Detail-oriented with a proactive and problem-solving attitude. Bachelor's degree or Master's degree in a related field, plus 3 years of related work experience. English and Spanish fluency required.
We are looking for a highly organized and efficient Bilingual Executive Assistant for a construction company in Fort Lauderdale . The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in MS Office and calendar management tools. English and Spanish fluency required. Apply in person at 8040 Peters RD Suite-H100, Plantation, FL 33324 Essential functions and Responsibilities: Manage and coordinate the executive's schedule, ensuring optimal time management. Schedule and organize meetings, appointments, and conference calls. Coordinate all aspects of internal and external meetings, including logistics, agendas, and materials. Ensure meeting rooms are set up with necessary equipment and materials. Serve as the primary point of contact for internal and external inquiries directed to the executive. Draft and proofread emails, memos, and other correspondence. Arrange travel plans, accommodations, and itineraries for the executive. Anticipate and address travel-related issues to ensure smooth arrangements. Maintain organized and up-to-date files, both physical and digital. Assist in the preparation and distribution of reports and presentations. Handle sensitive information with the utmost discretion and maintain confidentiality. Uphold a high level of professionalism and integrity. Qualification: General experience working for a construction type organization. Strong organizational and time-management skills. Excellent written and verbal communication abilities. Proficient in MS Office and calendar management tools. Ability to multitask and prioritize tasks efficiently. Detail-oriented with a proactive and problem-solving attitude. Bachelor's degree or Master's degree in a related field, plus 3 years of related work experience. English and Spanish fluency required.
07/26/2026
Full time
We are looking for a highly organized and efficient Bilingual Executive Assistant for a construction company in Fort Lauderdale . The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in MS Office and calendar management tools. English and Spanish fluency required. Apply in person at 8040 Peters RD Suite-H100, Plantation, FL 33324 Essential functions and Responsibilities: Manage and coordinate the executive's schedule, ensuring optimal time management. Schedule and organize meetings, appointments, and conference calls. Coordinate all aspects of internal and external meetings, including logistics, agendas, and materials. Ensure meeting rooms are set up with necessary equipment and materials. Serve as the primary point of contact for internal and external inquiries directed to the executive. Draft and proofread emails, memos, and other correspondence. Arrange travel plans, accommodations, and itineraries for the executive. Anticipate and address travel-related issues to ensure smooth arrangements. Maintain organized and up-to-date files, both physical and digital. Assist in the preparation and distribution of reports and presentations. Handle sensitive information with the utmost discretion and maintain confidentiality. Uphold a high level of professionalism and integrity. Qualification: General experience working for a construction type organization. Strong organizational and time-management skills. Excellent written and verbal communication abilities. Proficient in MS Office and calendar management tools. Ability to multitask and prioritize tasks efficiently. Detail-oriented with a proactive and problem-solving attitude. Bachelor's degree or Master's degree in a related field, plus 3 years of related work experience. English and Spanish fluency required.
We are looking for a highly organized and efficient Bilingual Executive Assistant for a construction company in Fort Lauderdale . The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in MS Office and calendar management tools. English and Spanish fluency required. Apply in person at 8040 Peters RD Suite-H100, Plantation, FL 33324 Essential functions and Responsibilities: Manage and coordinate the executive's schedule, ensuring optimal time management. Schedule and organize meetings, appointments, and conference calls. Coordinate all aspects of internal and external meetings, including logistics, agendas, and materials. Ensure meeting rooms are set up with necessary equipment and materials. Serve as the primary point of contact for internal and external inquiries directed to the executive. Draft and proofread emails, memos, and other correspondence. Arrange travel plans, accommodations, and itineraries for the executive. Anticipate and address travel-related issues to ensure smooth arrangements. Maintain organized and up-to-date files, both physical and digital. Assist in the preparation and distribution of reports and presentations. Handle sensitive information with the utmost discretion and maintain confidentiality. Uphold a high level of professionalism and integrity. Qualification: General experience working for a construction type organization. Strong organizational and time-management skills. Excellent written and verbal communication abilities. Proficient in MS Office and calendar management tools. Ability to multitask and prioritize tasks efficiently. Detail-oriented with a proactive and problem-solving attitude. Bachelor's degree or Master's degree in a related field, plus 3 years of related work experience. English and Spanish fluency required.
07/26/2026
Full time
We are looking for a highly organized and efficient Bilingual Executive Assistant for a construction company in Fort Lauderdale . The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in MS Office and calendar management tools. English and Spanish fluency required. Apply in person at 8040 Peters RD Suite-H100, Plantation, FL 33324 Essential functions and Responsibilities: Manage and coordinate the executive's schedule, ensuring optimal time management. Schedule and organize meetings, appointments, and conference calls. Coordinate all aspects of internal and external meetings, including logistics, agendas, and materials. Ensure meeting rooms are set up with necessary equipment and materials. Serve as the primary point of contact for internal and external inquiries directed to the executive. Draft and proofread emails, memos, and other correspondence. Arrange travel plans, accommodations, and itineraries for the executive. Anticipate and address travel-related issues to ensure smooth arrangements. Maintain organized and up-to-date files, both physical and digital. Assist in the preparation and distribution of reports and presentations. Handle sensitive information with the utmost discretion and maintain confidentiality. Uphold a high level of professionalism and integrity. Qualification: General experience working for a construction type organization. Strong organizational and time-management skills. Excellent written and verbal communication abilities. Proficient in MS Office and calendar management tools. Ability to multitask and prioritize tasks efficiently. Detail-oriented with a proactive and problem-solving attitude. Bachelor's degree or Master's degree in a related field, plus 3 years of related work experience. English and Spanish fluency required.
We are looking for a highly organized and efficient Bilingual Executive Assistant for a construction company in Fort Lauderdale The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in MS Office and calendar management tools. English and Spanish fluency required. Essential functions and Responsibilities: Manage and coordinate the executive's schedule, ensuring optimal time management. Schedule and organize meetings, appointments, and conference calls. Coordinate all aspects of internal and external meetings, including logistics, agendas, and materials. Ensure meeting rooms are set up with necessary equipment and materials. Serve as the primary point of contact for internal and external inquiries directed to the executive. Draft and proofread emails, memos, and other correspondence. Arrange travel plans, accommodations, and itineraries for the executive. Anticipate and address travel-related issues to ensure smooth arrangements. Maintain organized and up-to-date files, both physical and digital. Assist in the preparation and distribution of reports and presentations. Handle sensitive information with the utmost discretion and maintain confidentiality. Uphold a high level of professionalism and integrity. Qualification: General experience working for a construction type organization. Strong organizational and time-management skills. Excellent written and verbal communication abilities. Proficient in MS Office and calendar management tools. Ability to multitask and prioritize tasks efficiently. Detail-oriented with a proactive and problem-solving attitude. Bachelor's degree or Master's degree in a related field, plus 3 years of related work experience. English and Spanish fluency required.
07/26/2026
Full time
We are looking for a highly organized and efficient Bilingual Executive Assistant for a construction company in Fort Lauderdale The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in MS Office and calendar management tools. English and Spanish fluency required. Essential functions and Responsibilities: Manage and coordinate the executive's schedule, ensuring optimal time management. Schedule and organize meetings, appointments, and conference calls. Coordinate all aspects of internal and external meetings, including logistics, agendas, and materials. Ensure meeting rooms are set up with necessary equipment and materials. Serve as the primary point of contact for internal and external inquiries directed to the executive. Draft and proofread emails, memos, and other correspondence. Arrange travel plans, accommodations, and itineraries for the executive. Anticipate and address travel-related issues to ensure smooth arrangements. Maintain organized and up-to-date files, both physical and digital. Assist in the preparation and distribution of reports and presentations. Handle sensitive information with the utmost discretion and maintain confidentiality. Uphold a high level of professionalism and integrity. Qualification: General experience working for a construction type organization. Strong organizational and time-management skills. Excellent written and verbal communication abilities. Proficient in MS Office and calendar management tools. Ability to multitask and prioritize tasks efficiently. Detail-oriented with a proactive and problem-solving attitude. Bachelor's degree or Master's degree in a related field, plus 3 years of related work experience. English and Spanish fluency required.
We are looking for a highly organized and efficient Bilingual Executive Assistant for a construction company in Fort Lauderdale . The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in MS Office and calendar management tools. English and Spanish fluency required. Apply in person at 8040 Peters RD Suite-H100, Plantation, FL 33324 Essential functions and Responsibilities: Manage and coordinate the executive's schedule, ensuring optimal time management. Schedule and organize meetings, appointments, and conference calls. Coordinate all aspects of internal and external meetings, including logistics, agendas, and materials. Ensure meeting rooms are set up with necessary equipment and materials. Serve as the primary point of contact for internal and external inquiries directed to the executive. Draft and proofread emails, memos, and other correspondence. Arrange travel plans, accommodations, and itineraries for the executive. Anticipate and address travel-related issues to ensure smooth arrangements. Maintain organized and up-to-date files, both physical and digital. Assist in the preparation and distribution of reports and presentations. Handle sensitive information with the utmost discretion and maintain confidentiality. Uphold a high level of professionalism and integrity. Qualification: General experience working for a construction type organization. Strong organizational and time-management skills. Excellent written and verbal communication abilities. Proficient in MS Office and calendar management tools. Ability to multitask and prioritize tasks efficiently. Detail-oriented with a proactive and problem-solving attitude. Bachelor's degree or Master's degree in a related field, plus 3 years of related work experience. English and Spanish fluency required.
07/26/2026
Full time
We are looking for a highly organized and efficient Bilingual Executive Assistant for a construction company in Fort Lauderdale . The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in MS Office and calendar management tools. English and Spanish fluency required. Apply in person at 8040 Peters RD Suite-H100, Plantation, FL 33324 Essential functions and Responsibilities: Manage and coordinate the executive's schedule, ensuring optimal time management. Schedule and organize meetings, appointments, and conference calls. Coordinate all aspects of internal and external meetings, including logistics, agendas, and materials. Ensure meeting rooms are set up with necessary equipment and materials. Serve as the primary point of contact for internal and external inquiries directed to the executive. Draft and proofread emails, memos, and other correspondence. Arrange travel plans, accommodations, and itineraries for the executive. Anticipate and address travel-related issues to ensure smooth arrangements. Maintain organized and up-to-date files, both physical and digital. Assist in the preparation and distribution of reports and presentations. Handle sensitive information with the utmost discretion and maintain confidentiality. Uphold a high level of professionalism and integrity. Qualification: General experience working for a construction type organization. Strong organizational and time-management skills. Excellent written and verbal communication abilities. Proficient in MS Office and calendar management tools. Ability to multitask and prioritize tasks efficiently. Detail-oriented with a proactive and problem-solving attitude. Bachelor's degree or Master's degree in a related field, plus 3 years of related work experience. English and Spanish fluency required.
We are looking for a highly organized and efficient Bilingual Executive Assistant for a construction company in Fort Lauderdale The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in MS Office and calendar management tools. English and Spanish fluency required. Essential functions and Responsibilities: Manage and coordinate the executive's schedule, ensuring optimal time management. Schedule and organize meetings, appointments, and conference calls. Coordinate all aspects of internal and external meetings, including logistics, agendas, and materials. Ensure meeting rooms are set up with necessary equipment and materials. Serve as the primary point of contact for internal and external inquiries directed to the executive. Draft and proofread emails, memos, and other correspondence. Arrange travel plans, accommodations, and itineraries for the executive. Anticipate and address travel-related issues to ensure smooth arrangements. Maintain organized and up-to-date files, both physical and digital. Assist in the preparation and distribution of reports and presentations. Handle sensitive information with the utmost discretion and maintain confidentiality. Uphold a high level of professionalism and integrity. Qualification: General experience working for a construction type organization. Strong organizational and time-management skills. Excellent written and verbal communication abilities. Proficient in MS Office and calendar management tools. Ability to multitask and prioritize tasks efficiently. Detail-oriented with a proactive and problem-solving attitude. Bachelor's degree or Master's degree in a related field, plus 3 years of related work experience. English and Spanish fluency required.
07/26/2026
Full time
We are looking for a highly organized and efficient Bilingual Executive Assistant for a construction company in Fort Lauderdale The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in MS Office and calendar management tools. English and Spanish fluency required. Essential functions and Responsibilities: Manage and coordinate the executive's schedule, ensuring optimal time management. Schedule and organize meetings, appointments, and conference calls. Coordinate all aspects of internal and external meetings, including logistics, agendas, and materials. Ensure meeting rooms are set up with necessary equipment and materials. Serve as the primary point of contact for internal and external inquiries directed to the executive. Draft and proofread emails, memos, and other correspondence. Arrange travel plans, accommodations, and itineraries for the executive. Anticipate and address travel-related issues to ensure smooth arrangements. Maintain organized and up-to-date files, both physical and digital. Assist in the preparation and distribution of reports and presentations. Handle sensitive information with the utmost discretion and maintain confidentiality. Uphold a high level of professionalism and integrity. Qualification: General experience working for a construction type organization. Strong organizational and time-management skills. Excellent written and verbal communication abilities. Proficient in MS Office and calendar management tools. Ability to multitask and prioritize tasks efficiently. Detail-oriented with a proactive and problem-solving attitude. Bachelor's degree or Master's degree in a related field, plus 3 years of related work experience. English and Spanish fluency required.
Apple Creek Place Senior Living
Appleton, Wisconsin
Join Our Team as an Assistant Executive Director! Are you a passionate senior living leader with a proven ability to drive operational excellence, financial performance, and exceptional resident experiences? Apple Creek Place Senior Living is seeking an Assistant Executive Director to support the Executive Director in overseeing the operations of our Apple Creek Place Community. If you're ready to bring joy, connection, and purpose to our senior living community, we want YOU on our team! At Apple Creek Place, we are all about making lives better. Whether its for our residents, clients, or the incredible people who work with us (thats you)! We believe in the power of hospitality, stewardship, integrity, respect and humor and bring those values to life every single day. Now, let's talk about YOU and why you'll love this opportunity. What You'll Do (AKA: Your Superpowers) Lead & Inspire Community Operations Partner with the Executive Director to lead the day-to-day operations of the community while ensuring exceptional resident care, service, and operational excellence. Provide leadership and administrative oversight in the Executive Director's absence. Build meaningful relationships with residents, families, team members, and community partners. Support department leaders through coaching, mentorship, and collaborative leadership. Promote a culture centered on teamwork, accountability, and resident-focused service. Assist with Quality Assurance initiatives, survey readiness, regulatory compliance, and continuous operational improvement. Champion People & Culture Lead the community's People & Culture initiatives by supporting recruitment, onboarding, engagement, retention, and professional development. Partner with Health Dimensions Group's centralized Talent Acquisition and People & Culture teams to support hiring and workforce planning. Foster a positive workplace culture through employee engagement initiatives, recognition programs, and meaningful team member experiences. Support performance management by coaching leaders, facilitating team member development, and promoting accountability. Oversee orientation, ongoing education, and training programs that support team member success. Ensure compliance with HR policies, personnel records, payroll processes, and applicable employment regulations. Drive Operational & Financial Success Partner with the Executive Director and Corporate Finance team to support budgeting, financial performance, staffing, and census goals. Monitor staffing patterns and labor utilization while supporting operational efficiencies. Assist department leaders in achieving financial and operational objectives. Help ensure community policies, procedures, and required reporting remain current and compliant. Strengthen the Resident & Team Member Experience Conduct regular community rounds to proactively identify opportunities for improvement. Monitor resident, family, and team member satisfaction while addressing concerns in a timely and compassionate manner. Lead initiatives that promote employee engagement, retention, and a positive workplace culture. Support Health Dimensions Group's Caring Above & Beyond programs while helping cultivate an exceptional experience for residents and team members alike. What You Bring to the Table Education & Experience Bachelor's degree in Business, Healthcare, Human Resources, Gerontology, or a related field (or equivalent experience) required. Licensed Administrator or ability to obtain Administrator licensure in the applicable state required. Minimum two years of supervisory or leadership experience. Minimum two years of experience within senior living, long-term care, or a related healthcare environment. Working knowledge of state and federal regulations governing senior living communities is preferred. Experience with Microsoft Office required; HRIS experience is a plus. Leadership & Professional Skills Strong leadership and team development abilities. Excellent communication, relationship-building, and interpersonal skills. Strong organizational and time management skills with the ability to balance multiple priorities. Ability to coach, mentor, and develop team members while fostering accountability and engagement. Ability to work independently while collaborating effectively across departments. Willingness to travel occasionally (up to 10%) for corporate meetings and events. What Will Make You Successful A passion for serving older adults and creating exceptional experiences for residents and families. A collaborative leadership style that inspires trust, accountability, and teamwork. The ability to balance operational excellence with people-focused leadership. Strong problem-solving skills and the ability to navigate a fast-paced environment with confidence. A commitment to continuous improvement, quality outcomes, and Health Dimensions Group's mission and values. Perks & Benefits (Because You Deserve It!) Competitive compensation 401(k) retirement savings plan Medical, dental, and vision insurance Paid time off & volunteer time off Tuition reimbursement & professional development opportunities Flexible scheduling options Pet insurance & adoption assistance Compensation range listed includes available bonus structure.
07/26/2026
Full time
Join Our Team as an Assistant Executive Director! Are you a passionate senior living leader with a proven ability to drive operational excellence, financial performance, and exceptional resident experiences? Apple Creek Place Senior Living is seeking an Assistant Executive Director to support the Executive Director in overseeing the operations of our Apple Creek Place Community. If you're ready to bring joy, connection, and purpose to our senior living community, we want YOU on our team! At Apple Creek Place, we are all about making lives better. Whether its for our residents, clients, or the incredible people who work with us (thats you)! We believe in the power of hospitality, stewardship, integrity, respect and humor and bring those values to life every single day. Now, let's talk about YOU and why you'll love this opportunity. What You'll Do (AKA: Your Superpowers) Lead & Inspire Community Operations Partner with the Executive Director to lead the day-to-day operations of the community while ensuring exceptional resident care, service, and operational excellence. Provide leadership and administrative oversight in the Executive Director's absence. Build meaningful relationships with residents, families, team members, and community partners. Support department leaders through coaching, mentorship, and collaborative leadership. Promote a culture centered on teamwork, accountability, and resident-focused service. Assist with Quality Assurance initiatives, survey readiness, regulatory compliance, and continuous operational improvement. Champion People & Culture Lead the community's People & Culture initiatives by supporting recruitment, onboarding, engagement, retention, and professional development. Partner with Health Dimensions Group's centralized Talent Acquisition and People & Culture teams to support hiring and workforce planning. Foster a positive workplace culture through employee engagement initiatives, recognition programs, and meaningful team member experiences. Support performance management by coaching leaders, facilitating team member development, and promoting accountability. Oversee orientation, ongoing education, and training programs that support team member success. Ensure compliance with HR policies, personnel records, payroll processes, and applicable employment regulations. Drive Operational & Financial Success Partner with the Executive Director and Corporate Finance team to support budgeting, financial performance, staffing, and census goals. Monitor staffing patterns and labor utilization while supporting operational efficiencies. Assist department leaders in achieving financial and operational objectives. Help ensure community policies, procedures, and required reporting remain current and compliant. Strengthen the Resident & Team Member Experience Conduct regular community rounds to proactively identify opportunities for improvement. Monitor resident, family, and team member satisfaction while addressing concerns in a timely and compassionate manner. Lead initiatives that promote employee engagement, retention, and a positive workplace culture. Support Health Dimensions Group's Caring Above & Beyond programs while helping cultivate an exceptional experience for residents and team members alike. What You Bring to the Table Education & Experience Bachelor's degree in Business, Healthcare, Human Resources, Gerontology, or a related field (or equivalent experience) required. Licensed Administrator or ability to obtain Administrator licensure in the applicable state required. Minimum two years of supervisory or leadership experience. Minimum two years of experience within senior living, long-term care, or a related healthcare environment. Working knowledge of state and federal regulations governing senior living communities is preferred. Experience with Microsoft Office required; HRIS experience is a plus. Leadership & Professional Skills Strong leadership and team development abilities. Excellent communication, relationship-building, and interpersonal skills. Strong organizational and time management skills with the ability to balance multiple priorities. Ability to coach, mentor, and develop team members while fostering accountability and engagement. Ability to work independently while collaborating effectively across departments. Willingness to travel occasionally (up to 10%) for corporate meetings and events. What Will Make You Successful A passion for serving older adults and creating exceptional experiences for residents and families. A collaborative leadership style that inspires trust, accountability, and teamwork. The ability to balance operational excellence with people-focused leadership. Strong problem-solving skills and the ability to navigate a fast-paced environment with confidence. A commitment to continuous improvement, quality outcomes, and Health Dimensions Group's mission and values. Perks & Benefits (Because You Deserve It!) Competitive compensation 401(k) retirement savings plan Medical, dental, and vision insurance Paid time off & volunteer time off Tuition reimbursement & professional development opportunities Flexible scheduling options Pet insurance & adoption assistance Compensation range listed includes available bonus structure.
Washington University School of Medicine (WUSM) in Southern Illinois is seeking an experienced or an ambitious early career hematologist and oncologist to serve as Assistant/Associate Professor Division of Oncology. Reporting to Professor John DiPersio, MD, PhD, Division of Oncology, this is an exciting opportunity to join a nationally renowned group of clinicians and educators who are committed to delivering first in class care.Through this national recruitment initiative of the growing Siteman Cancer Center Network Collaborative, Washington University will be extending access to their specialized care to the people of Southern Illinois. In partnership with Quorum Healths Heartland Regional Medical Center and Crossroads Community Hospital, this physician will integrate with the disease-specific groups at Washington University to provide the best possible cancer care to the region.Highlights of the position and area include: Appointment with a premier medical school without attached requirements for research and publication.General oncology practice building with the full support of Washington University.Full faculty appointment.Opportunities to get directly involved in clinical trial activity.First of a three physician practice with physician two scheduled to start Fall of 2021.A competitive salary, excellent benefits package, and University funded malpractice plan.Offers family-oriented communities, excellent schools, and affordable housing.Easy access to metropolitan amenities in St. Louis, Indianapolis, and Chicago.Qualifications: Must be board certified / board eligible in Internal Medicine and Hematology/Oncology. Academic record consistent with appointment as an Assistant/Associate Professor rank. Licensed or eligible for licensure to practice medicine in the state of Illinois. Demonstrated administrative and leadership skills. Strong clinical judgement. Excellent skills in interpersonal relationships, collaboration, and exceptional communication skills are essential. 1 year experience preferred but will consider new graduates.For full consideration: A letter of interest and curriculum vitae should be directed to the executive search firm:Jordan Search Consultants c/o Adam Rockey by email, ; by phone, An Equal Opportunity Affirmative Action EmployerWashington University seeks an exceptionally qualified and diverse faculty; women, minorities, protected veterans, and candidates with disabilities are strongly encouraged to apply.
07/26/2026
Full time
Washington University School of Medicine (WUSM) in Southern Illinois is seeking an experienced or an ambitious early career hematologist and oncologist to serve as Assistant/Associate Professor Division of Oncology. Reporting to Professor John DiPersio, MD, PhD, Division of Oncology, this is an exciting opportunity to join a nationally renowned group of clinicians and educators who are committed to delivering first in class care.Through this national recruitment initiative of the growing Siteman Cancer Center Network Collaborative, Washington University will be extending access to their specialized care to the people of Southern Illinois. In partnership with Quorum Healths Heartland Regional Medical Center and Crossroads Community Hospital, this physician will integrate with the disease-specific groups at Washington University to provide the best possible cancer care to the region.Highlights of the position and area include: Appointment with a premier medical school without attached requirements for research and publication.General oncology practice building with the full support of Washington University.Full faculty appointment.Opportunities to get directly involved in clinical trial activity.First of a three physician practice with physician two scheduled to start Fall of 2021.A competitive salary, excellent benefits package, and University funded malpractice plan.Offers family-oriented communities, excellent schools, and affordable housing.Easy access to metropolitan amenities in St. Louis, Indianapolis, and Chicago.Qualifications: Must be board certified / board eligible in Internal Medicine and Hematology/Oncology. Academic record consistent with appointment as an Assistant/Associate Professor rank. Licensed or eligible for licensure to practice medicine in the state of Illinois. Demonstrated administrative and leadership skills. Strong clinical judgement. Excellent skills in interpersonal relationships, collaboration, and exceptional communication skills are essential. 1 year experience preferred but will consider new graduates.For full consideration: A letter of interest and curriculum vitae should be directed to the executive search firm:Jordan Search Consultants c/o Adam Rockey by email, ; by phone, An Equal Opportunity Affirmative Action EmployerWashington University seeks an exceptionally qualified and diverse faculty; women, minorities, protected veterans, and candidates with disabilities are strongly encouraged to apply.
Apple Creek Place Senior Living
Appleton, Wisconsin
Join Our Team as an Assistant Executive Director! Are you a passionate senior living leader with a proven ability to drive operational excellence, financial performance, and exceptional resident experiences? Apple Creek Place Senior Living is seeking an Assistant Executive Director to support the Executive Director in overseeing the operations of our Apple Creek Place Community. If you're ready to bring joy, connection, and purpose to our senior living community, we want YOU on our team! At Apple Creek Place, we are all about making lives better. Whether its for our residents, clients, or the incredible people who work with us (thats you)! We believe in the power of hospitality, stewardship, integrity, respect and humor and bring those values to life every single day. Now, let's talk about YOU and why you'll love this opportunity. What You'll Do (AKA: Your Superpowers) Lead & Inspire Community Operations Partner with the Executive Director to lead the day-to-day operations of the community while ensuring exceptional resident care, service, and operational excellence. Provide leadership and administrative oversight in the Executive Director's absence. Build meaningful relationships with residents, families, team members, and community partners. Support department leaders through coaching, mentorship, and collaborative leadership. Promote a culture centered on teamwork, accountability, and resident-focused service. Assist with Quality Assurance initiatives, survey readiness, regulatory compliance, and continuous operational improvement. Champion People & Culture Lead the community's People & Culture initiatives by supporting recruitment, onboarding, engagement, retention, and professional development. Partner with Health Dimensions Group's centralized Talent Acquisition and People & Culture teams to support hiring and workforce planning. Foster a positive workplace culture through employee engagement initiatives, recognition programs, and meaningful team member experiences. Support performance management by coaching leaders, facilitating team member development, and promoting accountability. Oversee orientation, ongoing education, and training programs that support team member success. Ensure compliance with HR policies, personnel records, payroll processes, and applicable employment regulations. Drive Operational & Financial Success Partner with the Executive Director and Corporate Finance team to support budgeting, financial performance, staffing, and census goals. Monitor staffing patterns and labor utilization while supporting operational efficiencies. Assist department leaders in achieving financial and operational objectives. Help ensure community policies, procedures, and required reporting remain current and compliant. Strengthen the Resident & Team Member Experience Conduct regular community rounds to proactively identify opportunities for improvement. Monitor resident, family, and team member satisfaction while addressing concerns in a timely and compassionate manner. Lead initiatives that promote employee engagement, retention, and a positive workplace culture. Support Health Dimensions Group's Caring Above & Beyond programs while helping cultivate an exceptional experience for residents and team members alike. What You Bring to the Table Education & Experience Bachelor's degree in Business, Healthcare, Human Resources, Gerontology, or a related field (or equivalent experience) required. Licensed Administrator or ability to obtain Administrator licensure in the applicable state required. Minimum two years of supervisory or leadership experience. Minimum two years of experience within senior living, long-term care, or a related healthcare environment. Working knowledge of state and federal regulations governing senior living communities is preferred. Experience with Microsoft Office required; HRIS experience is a plus. Leadership & Professional Skills Strong leadership and team development abilities. Excellent communication, relationship-building, and interpersonal skills. Strong organizational and time management skills with the ability to balance multiple priorities. Ability to coach, mentor, and develop team members while fostering accountability and engagement. Ability to work independently while collaborating effectively across departments. Willingness to travel occasionally (up to 10%) for corporate meetings and events. What Will Make You Successful A passion for serving older adults and creating exceptional experiences for residents and families. A collaborative leadership style that inspires trust, accountability, and teamwork. The ability to balance operational excellence with people-focused leadership. Strong problem-solving skills and the ability to navigate a fast-paced environment with confidence. A commitment to continuous improvement, quality outcomes, and Health Dimensions Group's mission and values. Perks & Benefits (Because You Deserve It!) Competitive compensation 401(k) retirement savings plan Medical, dental, and vision insurance Paid time off & volunteer time off Tuition reimbursement & professional development opportunities Flexible scheduling options Pet insurance & adoption assistance Compensation range listed includes available bonus structure.
07/26/2026
Full time
Join Our Team as an Assistant Executive Director! Are you a passionate senior living leader with a proven ability to drive operational excellence, financial performance, and exceptional resident experiences? Apple Creek Place Senior Living is seeking an Assistant Executive Director to support the Executive Director in overseeing the operations of our Apple Creek Place Community. If you're ready to bring joy, connection, and purpose to our senior living community, we want YOU on our team! At Apple Creek Place, we are all about making lives better. Whether its for our residents, clients, or the incredible people who work with us (thats you)! We believe in the power of hospitality, stewardship, integrity, respect and humor and bring those values to life every single day. Now, let's talk about YOU and why you'll love this opportunity. What You'll Do (AKA: Your Superpowers) Lead & Inspire Community Operations Partner with the Executive Director to lead the day-to-day operations of the community while ensuring exceptional resident care, service, and operational excellence. Provide leadership and administrative oversight in the Executive Director's absence. Build meaningful relationships with residents, families, team members, and community partners. Support department leaders through coaching, mentorship, and collaborative leadership. Promote a culture centered on teamwork, accountability, and resident-focused service. Assist with Quality Assurance initiatives, survey readiness, regulatory compliance, and continuous operational improvement. Champion People & Culture Lead the community's People & Culture initiatives by supporting recruitment, onboarding, engagement, retention, and professional development. Partner with Health Dimensions Group's centralized Talent Acquisition and People & Culture teams to support hiring and workforce planning. Foster a positive workplace culture through employee engagement initiatives, recognition programs, and meaningful team member experiences. Support performance management by coaching leaders, facilitating team member development, and promoting accountability. Oversee orientation, ongoing education, and training programs that support team member success. Ensure compliance with HR policies, personnel records, payroll processes, and applicable employment regulations. Drive Operational & Financial Success Partner with the Executive Director and Corporate Finance team to support budgeting, financial performance, staffing, and census goals. Monitor staffing patterns and labor utilization while supporting operational efficiencies. Assist department leaders in achieving financial and operational objectives. Help ensure community policies, procedures, and required reporting remain current and compliant. Strengthen the Resident & Team Member Experience Conduct regular community rounds to proactively identify opportunities for improvement. Monitor resident, family, and team member satisfaction while addressing concerns in a timely and compassionate manner. Lead initiatives that promote employee engagement, retention, and a positive workplace culture. Support Health Dimensions Group's Caring Above & Beyond programs while helping cultivate an exceptional experience for residents and team members alike. What You Bring to the Table Education & Experience Bachelor's degree in Business, Healthcare, Human Resources, Gerontology, or a related field (or equivalent experience) required. Licensed Administrator or ability to obtain Administrator licensure in the applicable state required. Minimum two years of supervisory or leadership experience. Minimum two years of experience within senior living, long-term care, or a related healthcare environment. Working knowledge of state and federal regulations governing senior living communities is preferred. Experience with Microsoft Office required; HRIS experience is a plus. Leadership & Professional Skills Strong leadership and team development abilities. Excellent communication, relationship-building, and interpersonal skills. Strong organizational and time management skills with the ability to balance multiple priorities. Ability to coach, mentor, and develop team members while fostering accountability and engagement. Ability to work independently while collaborating effectively across departments. Willingness to travel occasionally (up to 10%) for corporate meetings and events. What Will Make You Successful A passion for serving older adults and creating exceptional experiences for residents and families. A collaborative leadership style that inspires trust, accountability, and teamwork. The ability to balance operational excellence with people-focused leadership. Strong problem-solving skills and the ability to navigate a fast-paced environment with confidence. A commitment to continuous improvement, quality outcomes, and Health Dimensions Group's mission and values. Perks & Benefits (Because You Deserve It!) Competitive compensation 401(k) retirement savings plan Medical, dental, and vision insurance Paid time off & volunteer time off Tuition reimbursement & professional development opportunities Flexible scheduling options Pet insurance & adoption assistance Compensation range listed includes available bonus structure.
We're looking for a Senior Executive Assistant who thrives on structure, follow-through, and keeping important work from falling through the cracks. Based in New Orleans and reporting directly to the President & CEO, this role goes beyond traditional administrative support - you'll be the connective tissue that turns conversations into action, and action into results. You'll sit in the room for key meetings, capture what matters, and make sure commitments actually get done. Our organization runs on two frameworks: POP (Purpose, Outcomes, Process) - a structure for making meetings intentional, and MOCHA (Manager, Owner, Consulted, Helper, Approver) - a structure for assigning clear accountability. You'll help embed both frameworks into how the CEO and leadership team operate day to day. This role is ideal for someone who is sharp, discreet, and doesn't need to be told twice. If you love bringing order to complexity and take pride in seeing things through to completion, we want to hear from you.
07/26/2026
Full time
We're looking for a Senior Executive Assistant who thrives on structure, follow-through, and keeping important work from falling through the cracks. Based in New Orleans and reporting directly to the President & CEO, this role goes beyond traditional administrative support - you'll be the connective tissue that turns conversations into action, and action into results. You'll sit in the room for key meetings, capture what matters, and make sure commitments actually get done. Our organization runs on two frameworks: POP (Purpose, Outcomes, Process) - a structure for making meetings intentional, and MOCHA (Manager, Owner, Consulted, Helper, Approver) - a structure for assigning clear accountability. You'll help embed both frameworks into how the CEO and leadership team operate day to day. This role is ideal for someone who is sharp, discreet, and doesn't need to be told twice. If you love bringing order to complexity and take pride in seeing things through to completion, we want to hear from you.
LaGuardia Community College
Long Island City, New York
CUNY Office Assistant, Level 1 (Provisional) - Office of the Vice President GENERAL DUTIES Assignment Level 1, 2 and 3 - Under supervision, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. Typical duties are outlined below: Documentation and Information Types and prints materials such as letters, memoranda, forms, purchase orders and vouchers, using typewriter/word processor/personal computers and all peripheral equipment. Proofreads typed material for accuracy, correcting errors as necessary. Uses commercial office software packages in typing, data entry, filing, updating files, and preparing various reports. Collects information or data from various sources; files and retrieves books, documents and/or data as needed. Updates existing files. Creates filing systems. Maintains departmental records; keeps separate confidential records when instructed. Retrieves and formats computerized data. With proper training, may take dictation and transcribe notes (written or recorded). Prepares and proposes various forms, e.g., financial aid applications, personnel papers and other college forms. Communications and Customer Service Provides information, as directed, to faculty, students, employees, and the general public. Responds to routine inquires regarding departmental affairs. Answers telephone calls; screens incoming calls and forwards/refers calls; assists in maintaining up-to-date mailing and telephone directories. Provides receptionist services; sets up appointments; keeps calendars; refers students, faculty, other CUNY employees and general public to proper areas or persons. Furnishes information on the department's rules and regulations, when authorized. Assists with arrangements for special events (e.g., conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.) Interviews and supervises College Assistants, College Work Study Students, Student Aides, Summer Interns, Volunteers, etc. Assists in training new employees in various office duties/use of office machines. Communicates with other academic or administrative departments or outside agencies to expedite the processing of work. Transaction Processing Prepares routine reports, including drafts, using information received from various sources. Receives and processes financial transactions following prescribed procedures (e.g., tuition payments, library fines). Processes purchase orders and supply orders; verifies deliveries. Verifies inventory and supplies reports on request. Completes Time & Leave calculations and keeps up-to-date records. Assists supervisors in specialized office functions, e.g., fingerprinting, I-9, reference and background checking, unemployment insurance. Calculates payroll figures; verifies amounts on financial forms; prepares deposit records; refunds authorizations, and similar documents; keeps related records. Makes routine petty cash purchases and disbursements, and maintains petty cash account; keeps necessary records. Receives mail for the unit/department/college and distributes it among the proper persons; may sort mail per instructions. Prepare the department/unit/college mailings within or outside CUNY, arranging special mail services when authorized. Duplicates, collates and distributes materials. Coordinates the work of others to produce and distribute materials; confers with printing department and mailroom personnel as needed. Assists in preparing and distributing materials such as recruitment documents. Assists in registration activities within the department or as assigned; when authorized, processes drop/add and over tally requests for course registration. Other Performs routine upkeep of office machines, e.g., photocopier, typewriter, computer terminals, printers, fax machines. May serve on committees when authorized. Assignment Level 4 - Under supervision, performs moderately complex office or secretarial work in various units of CUNY. Perform tasks at assignment Level I, at a more complex or responsibility level or with significant expertise and masterly performance. May serve as secretary to an executive or to a small group of professional, managerial, or technical personnel. Organizes, supervises and coordinates the workload of a moderately complex office, including the supervision of full and part-time office support staff. Initiates administrative procedures on behalf of the department. Administers a specialized area, requiring unique training and/or experience within a large office. Interviews and recommends full and part-time office support staff, including College Assistants and CUNY Office Assistants in Level 1. Prepares and compiles complex reports, including simple research and analysis. With approval, makes improvements to department forms. Develops record-keeping systems. Trains office employees and others (as directed) in routine office duties, rules, procedures, etc. and related matters. Levels 1, 2 and 3 are contractual pay steps based on length of employment. Employees are not given additional responsibilities when moving from Level 1 to Level 2 or from Level 2 to Level 3. However, Assignment Level 4 is an assignment level based on duties performed and is discretionary. CONTRACT TITLE CUNY Office Assistant FLSA Non-exempt CAMPUS SPECIFIC INFORMATION Founded in 1971 in Long Island City, Queens, LaGuardia Community College is one of seven community colleges of the City University of New York (CUNY). LaGuardia offers more than sixty associate degree programs and more than fifty workforce training, ESOL, GED, and pre-college programs. In 2023, LaGuardia served approximately 24,000 students. More than one-third of LaGuardia's degree-seeking students are born outside the United States; they come from 136 countries and speak 43 heritage languages. Sixty percent are first-generation college students. Virtually all LaGuardia students are ethnic minorities (89 percent), 58 percent are women, 27 percent are over the age of 25. Forty-six percent of associate degree students are Hispanic. Upon graduation most students transfer to four-year colleges, typically in CUNY, to complete their baccalaureate degrees. Graduates of career programs such as Nursing, Computer Technology, and Veterinary Technology enter the workforce. LaGuardia ranked fifth among U.S. community colleges in economic mobility - moving low-income students into the middle class and beyond - in studies by Stanford University (2017) and the Brookings Institution (2020). Please visit to learn more. The Office Assistant will report to the Director. Under direct supervision, the CUNY Office Assistant will: Assist with tracking key metrics for spreadsheets, reports, and related documents; Perform general clerical duties, answer phones, and take messages; Maintain document files and archive records in an organizational system; Assist with documentation, calendar management, and other tasks as assigned; Provide excellent customer service and act as the first point of contact to the college community. MINIMUM QUALIFICATIONS Proof of meeting requirements 1 - 4 is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period. A four-year high school diploma or its educational equivalent Two (2) years of experience performing general office work, which may be met by one of the following: A) Two (2) years of satisfactory, full-time experience performing general office work; or B) One (1) year of satisfactory, full-time experience performing general office work and 30 semester credits from an accredited college or university; or C) An associate's degree or 60 college credits from an accredited college or university. Passage of a qualifying Work Experience Test. English Language Proficiency . All candidates must be able to speak, read, write, and comprehend the English Language. English proficiency will be evaluated at the time of interview. CUNY considers full-time work to be at least 35 hours per week. Part-time experience of at least 20 hours per week may be prorated by half and credited instead of, but not in addition to, full-time experience during the same period (e.g., two month's related work experience at 20-34 hours per week equate to one month's full-time related work experience.) Part-time experience of fewer than 20 hours per week will NOT be credited at all. The high school diploma or its educational equivalent must be approved by a State's Department of Education or a recognized accrediting organization. The college or university must be accredited by regional, national, professional, or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA). COMPENSATION New Hire: $36,700 Incumbent: $41,472 This amount reflects a 13% salary suppression in effect for the first 24 months of employment only. BENEFITS CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. HOW TO APPLY To apply, go to , access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. CLOSING DATE July 15th . click apply for full job details
07/26/2026
Full time
CUNY Office Assistant, Level 1 (Provisional) - Office of the Vice President GENERAL DUTIES Assignment Level 1, 2 and 3 - Under supervision, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. Typical duties are outlined below: Documentation and Information Types and prints materials such as letters, memoranda, forms, purchase orders and vouchers, using typewriter/word processor/personal computers and all peripheral equipment. Proofreads typed material for accuracy, correcting errors as necessary. Uses commercial office software packages in typing, data entry, filing, updating files, and preparing various reports. Collects information or data from various sources; files and retrieves books, documents and/or data as needed. Updates existing files. Creates filing systems. Maintains departmental records; keeps separate confidential records when instructed. Retrieves and formats computerized data. With proper training, may take dictation and transcribe notes (written or recorded). Prepares and proposes various forms, e.g., financial aid applications, personnel papers and other college forms. Communications and Customer Service Provides information, as directed, to faculty, students, employees, and the general public. Responds to routine inquires regarding departmental affairs. Answers telephone calls; screens incoming calls and forwards/refers calls; assists in maintaining up-to-date mailing and telephone directories. Provides receptionist services; sets up appointments; keeps calendars; refers students, faculty, other CUNY employees and general public to proper areas or persons. Furnishes information on the department's rules and regulations, when authorized. Assists with arrangements for special events (e.g., conferences, reservations of rooms, travel arrangements, catering services, informing the relevant departments/units, etc.) Interviews and supervises College Assistants, College Work Study Students, Student Aides, Summer Interns, Volunteers, etc. Assists in training new employees in various office duties/use of office machines. Communicates with other academic or administrative departments or outside agencies to expedite the processing of work. Transaction Processing Prepares routine reports, including drafts, using information received from various sources. Receives and processes financial transactions following prescribed procedures (e.g., tuition payments, library fines). Processes purchase orders and supply orders; verifies deliveries. Verifies inventory and supplies reports on request. Completes Time & Leave calculations and keeps up-to-date records. Assists supervisors in specialized office functions, e.g., fingerprinting, I-9, reference and background checking, unemployment insurance. Calculates payroll figures; verifies amounts on financial forms; prepares deposit records; refunds authorizations, and similar documents; keeps related records. Makes routine petty cash purchases and disbursements, and maintains petty cash account; keeps necessary records. Receives mail for the unit/department/college and distributes it among the proper persons; may sort mail per instructions. Prepare the department/unit/college mailings within or outside CUNY, arranging special mail services when authorized. Duplicates, collates and distributes materials. Coordinates the work of others to produce and distribute materials; confers with printing department and mailroom personnel as needed. Assists in preparing and distributing materials such as recruitment documents. Assists in registration activities within the department or as assigned; when authorized, processes drop/add and over tally requests for course registration. Other Performs routine upkeep of office machines, e.g., photocopier, typewriter, computer terminals, printers, fax machines. May serve on committees when authorized. Assignment Level 4 - Under supervision, performs moderately complex office or secretarial work in various units of CUNY. Perform tasks at assignment Level I, at a more complex or responsibility level or with significant expertise and masterly performance. May serve as secretary to an executive or to a small group of professional, managerial, or technical personnel. Organizes, supervises and coordinates the workload of a moderately complex office, including the supervision of full and part-time office support staff. Initiates administrative procedures on behalf of the department. Administers a specialized area, requiring unique training and/or experience within a large office. Interviews and recommends full and part-time office support staff, including College Assistants and CUNY Office Assistants in Level 1. Prepares and compiles complex reports, including simple research and analysis. With approval, makes improvements to department forms. Develops record-keeping systems. Trains office employees and others (as directed) in routine office duties, rules, procedures, etc. and related matters. Levels 1, 2 and 3 are contractual pay steps based on length of employment. Employees are not given additional responsibilities when moving from Level 1 to Level 2 or from Level 2 to Level 3. However, Assignment Level 4 is an assignment level based on duties performed and is discretionary. CONTRACT TITLE CUNY Office Assistant FLSA Non-exempt CAMPUS SPECIFIC INFORMATION Founded in 1971 in Long Island City, Queens, LaGuardia Community College is one of seven community colleges of the City University of New York (CUNY). LaGuardia offers more than sixty associate degree programs and more than fifty workforce training, ESOL, GED, and pre-college programs. In 2023, LaGuardia served approximately 24,000 students. More than one-third of LaGuardia's degree-seeking students are born outside the United States; they come from 136 countries and speak 43 heritage languages. Sixty percent are first-generation college students. Virtually all LaGuardia students are ethnic minorities (89 percent), 58 percent are women, 27 percent are over the age of 25. Forty-six percent of associate degree students are Hispanic. Upon graduation most students transfer to four-year colleges, typically in CUNY, to complete their baccalaureate degrees. Graduates of career programs such as Nursing, Computer Technology, and Veterinary Technology enter the workforce. LaGuardia ranked fifth among U.S. community colleges in economic mobility - moving low-income students into the middle class and beyond - in studies by Stanford University (2017) and the Brookings Institution (2020). Please visit to learn more. The Office Assistant will report to the Director. Under direct supervision, the CUNY Office Assistant will: Assist with tracking key metrics for spreadsheets, reports, and related documents; Perform general clerical duties, answer phones, and take messages; Maintain document files and archive records in an organizational system; Assist with documentation, calendar management, and other tasks as assigned; Provide excellent customer service and act as the first point of contact to the college community. MINIMUM QUALIFICATIONS Proof of meeting requirements 1 - 4 is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period. A four-year high school diploma or its educational equivalent Two (2) years of experience performing general office work, which may be met by one of the following: A) Two (2) years of satisfactory, full-time experience performing general office work; or B) One (1) year of satisfactory, full-time experience performing general office work and 30 semester credits from an accredited college or university; or C) An associate's degree or 60 college credits from an accredited college or university. Passage of a qualifying Work Experience Test. English Language Proficiency . All candidates must be able to speak, read, write, and comprehend the English Language. English proficiency will be evaluated at the time of interview. CUNY considers full-time work to be at least 35 hours per week. Part-time experience of at least 20 hours per week may be prorated by half and credited instead of, but not in addition to, full-time experience during the same period (e.g., two month's related work experience at 20-34 hours per week equate to one month's full-time related work experience.) Part-time experience of fewer than 20 hours per week will NOT be credited at all. The high school diploma or its educational equivalent must be approved by a State's Department of Education or a recognized accrediting organization. The college or university must be accredited by regional, national, professional, or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA). COMPENSATION New Hire: $36,700 Incumbent: $41,472 This amount reflects a 13% salary suppression in effect for the first 24 months of employment only. BENEFITS CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. HOW TO APPLY To apply, go to , access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. CLOSING DATE July 15th . click apply for full job details
About the Job Summary of Position: Are you a highly organized administrative professional who thrives in a fast-paced healthcare environment? Do you enjoy supporting executive leaders, coordinating complex projects, and keeping operations running smoothly? MedStar Franklin Square Medical Center is seeking an Administrative Assistant to provide executive-level administrative support to the Sr Director of Nursing Operations & Patient Care Services (PCS). In this highly visible role, you'll partner with nursing leadership and multidisciplinary teams to help drive operational excellence and support initiatives that positively impact patient care across the hospital. If you're proactive, detail-oriented, and enjoy being the go-to person who keeps everything organized and on track, we'd love to hear from you. Primary Duties and Responsibilities: As the Administrative Assistant, you will: Support Executive Leadership by managing calendars, coordinating meetings, preparing agendas, recording meeting minutes, composing correspondence, and handling confidential administrative responsibilities. Coordinate Department Operations by organizing projects, maintaining records, preparing reports, processing payroll, assisting with budgets, and ensuring the smooth day-to-day operation of the Nursing Operations department. Facilitate Communication by serving as a key point of contact for leaders, physicians, associates, vendors, and external partners while responding professionally to inquiries and coordinating information. Manage Data & Reporting by collecting, analyzing, and maintaining departmental data, preparing presentations and reports, tracking performance metrics, and maintaining accurate filing systems. Plan Meetings & Special Events by coordinating conferences, interviews, educational sessions, committee meetings, travel arrangements, and other departmental events while ensuring every detail is handled seamlessly. What We're Looking For: We're seeking someone who brings: Excellent organizational and time management skills Strong written and verbal communication abilities The ability to manage multiple priorities while maintaining exceptional attention to detail Professionalism and discretion when handling confidential information Strong customer service and relationship-building skills Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook The ability to work independently while collaborating effectively with leaders and interdisciplinary teams Minimal Qualifications: High School Diploma, GED, or equivalent Knowledge of medical terminology is required. Business coursework or administrative/secretarial training is preferred. Minimum of 2 years of clerical or administrative office experience Experience in a hospital, healthcare, or ambulatory setting is preferred. Strong proficiency with Microsoft Office applications in a Windows environment Excellent verbal and written communication skills This position has a hiring range of USD $20.57 - USD $36.27 /Hr.
07/26/2026
Full time
About the Job Summary of Position: Are you a highly organized administrative professional who thrives in a fast-paced healthcare environment? Do you enjoy supporting executive leaders, coordinating complex projects, and keeping operations running smoothly? MedStar Franklin Square Medical Center is seeking an Administrative Assistant to provide executive-level administrative support to the Sr Director of Nursing Operations & Patient Care Services (PCS). In this highly visible role, you'll partner with nursing leadership and multidisciplinary teams to help drive operational excellence and support initiatives that positively impact patient care across the hospital. If you're proactive, detail-oriented, and enjoy being the go-to person who keeps everything organized and on track, we'd love to hear from you. Primary Duties and Responsibilities: As the Administrative Assistant, you will: Support Executive Leadership by managing calendars, coordinating meetings, preparing agendas, recording meeting minutes, composing correspondence, and handling confidential administrative responsibilities. Coordinate Department Operations by organizing projects, maintaining records, preparing reports, processing payroll, assisting with budgets, and ensuring the smooth day-to-day operation of the Nursing Operations department. Facilitate Communication by serving as a key point of contact for leaders, physicians, associates, vendors, and external partners while responding professionally to inquiries and coordinating information. Manage Data & Reporting by collecting, analyzing, and maintaining departmental data, preparing presentations and reports, tracking performance metrics, and maintaining accurate filing systems. Plan Meetings & Special Events by coordinating conferences, interviews, educational sessions, committee meetings, travel arrangements, and other departmental events while ensuring every detail is handled seamlessly. What We're Looking For: We're seeking someone who brings: Excellent organizational and time management skills Strong written and verbal communication abilities The ability to manage multiple priorities while maintaining exceptional attention to detail Professionalism and discretion when handling confidential information Strong customer service and relationship-building skills Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook The ability to work independently while collaborating effectively with leaders and interdisciplinary teams Minimal Qualifications: High School Diploma, GED, or equivalent Knowledge of medical terminology is required. Business coursework or administrative/secretarial training is preferred. Minimum of 2 years of clerical or administrative office experience Experience in a hospital, healthcare, or ambulatory setting is preferred. Strong proficiency with Microsoft Office applications in a Windows environment Excellent verbal and written communication skills This position has a hiring range of USD $20.57 - USD $36.27 /Hr.
Job Description Job Description We are seeking a Vegeterian/Vegan Chef to join our family! You will thrive in a family environment, where your skills will be appreciated. We are a busy, retirement-aged couple with two adult sons living at home, running an international business and juggling all that comes with that. Responsibilities: Oversee day-to-day culinary operations Coordinate food and kitchenware orders Check freshness and quality of ingredients Assist in the development of menu items Standardize recipes and plate presentations Work with the family to create a memorable experience for guests Qualifications: Previous experience in culinary arts, cooking, or other related fields Passion for food and cooking techniques Strong leadership qualities Ability to thrive in a slow-paced, personal family environment Company Description "Join me as my Executive Assistant to help transform lives globally through energy healing -your work will change the world!" Company Description "Join me as my Executive Assistant to help transform lives globally through energy healing -your work will change the world!"
07/25/2026
Full time
Job Description Job Description We are seeking a Vegeterian/Vegan Chef to join our family! You will thrive in a family environment, where your skills will be appreciated. We are a busy, retirement-aged couple with two adult sons living at home, running an international business and juggling all that comes with that. Responsibilities: Oversee day-to-day culinary operations Coordinate food and kitchenware orders Check freshness and quality of ingredients Assist in the development of menu items Standardize recipes and plate presentations Work with the family to create a memorable experience for guests Qualifications: Previous experience in culinary arts, cooking, or other related fields Passion for food and cooking techniques Strong leadership qualities Ability to thrive in a slow-paced, personal family environment Company Description "Join me as my Executive Assistant to help transform lives globally through energy healing -your work will change the world!" Company Description "Join me as my Executive Assistant to help transform lives globally through energy healing -your work will change the world!"
Title: Chapter Housing Coordinator Supervisor: Sr. Housing Manager Status: Part-Time -20 hours Location: Remote Optional or Memphis, TN (candidates in proximity to Memphis, TN are required to work onsite 4 days a week Job Summary: Kappa Delta Sorority is accepting applications for a chapter housing coordinator. This position reports to the senior housing manager. The chapter housing coordinator is responsible for assisting the director of chapter housing, and the chapter housing department, in all aspects of Kappa Delta chapter housing, including administrative duties, project and data management, collegiate facilities support, policy, procedure and risk management support, financial and legal support, and communication. The project coordinator works with headquarters staff and volunteers to ensure that Kappa Delta chapter facilities are safe and relevant for today's collegians. They may also travel as necessary to visit chapter facilities and attend conferences and training. Essential Duties or Functions Administrative support Coordinate and maintain logistics , meeting agendas and minutes for local housing volunteer support services, and national project meetings Coordinate and maintain follow up correspondence for local housing volunteer support services, and national project meetings. Support collegiate facility staff members on strategic priorities. Create PowerPoint presentations for department meetings, and local house corporation support services. Create and coordinate site visit agendas and task lists for all department staff travel. Coordinate, create, and maintain logistics, PowerPoints, agendas, and talking scripts for Convention. Manage the manager's calendar including but not limited to scheduling meetings, modifying previously scheduled meetings , and managing conflicts. Project and Data Management Coordinate and serve as the assistant project manager to projects related to department and organizational strategic priorities, including collegiate facility analyses, property management support services, national projects, construction and renovation projects, asset transition and dissolution, Nautilus Management support services and short-term and long-term support plans. Maintain current collegiate facility information in our housing database. Maintain current and accurate records for housing governing boards, including meeting minutes and other actions. Support the creation of supplemental housing resources for local housing volunteers. Lead Student Housing Committee meetings for national projects including interior design direction and live-in process proposal recommendations. Create and maintain current updates regarding special and national project updates in detailed project tracking spreadsheets including project description, budget, historical context, decisions and selections, and documentation. Policy, Procedure and Risk Management Oversight Stay current on all student housing, risk management and facility management trends and best practices. Provide knowledge and maintain notes relating to the Chapter Housing Manual and special project resources. Financial and Legal Support Provide university-housing agreement support in collaboration with our National Panhellenic Council (NPC) partners. Serve as a resource for chapters and house corporations for our accounting management system (Billhighway) Provide invoice processing and budgeting support for special projects, local house corporations, chapters, and the chapter housing department. Support local house corporations by providing market, pro forma, budget, and other financial analyses. Support the creation of contract and contract addendums for vendors for national projects and local house corporation support services. Support national projects and local house corporations by providing and maintaining records of legal binding member and waitlist housing agreements. Communication Provide department communication support for collegiate, parent, alumnae, volunteer, vendor, university, and other key stakeholder audiences through email, phone call, Zoom video, and in-person. Collaborate with the communications department on other projects related to collegiate facilities. Requirements Bachelor's degree Excellent written and oral communication skills Expertise in Microsoft Word, Excel, and PowerPoint Strong project management skills Strong problem-solving and critical-thinking skills Organized and detail-oriented with a passion for accuracy and quality Ability to adapt and respond quickly to changing responsibilities, strategies, or priorities Ability to set priorities, meet deadlines and manage competing demands for time Able to work independently; self-motivated 1-2 years relevant business, financial, or management experience Ability to understand and discuss basic legal and financial documents Demonstrated ability to build strong working relationships at all levels and to interact professionally with volunteers, collegians, alumnae, vendors and partners Physical And Environment Requirements Position may require prolonged periods of sitting. Must be able to operate a computer and navigate applications with a smart phone,computer, or tablet. Must be able to walk or stand for extended periods when in the field. Some travel may be required: Sorority conferences, convention, training and interfraternal conferences as budgeted. Chapter travel and training visits determined by the chapter support plan or at the university's request. Quarterly department trips to Memphis as budgeted. Must be able to use hand and arms for repetitive movement such as movement of wrists, hands, and fingers while typing. Must be able to converse with colleagues via phone and computer programs. If working remotely, you must have quiet full-time office space and sufficient internet connection. Note: Job responsibilities and tasks are subject to changed based on the needs of the organization and at the direction of the manager or executive director. Compensation details: 20-25 Hourly Wage PI4cb5-
07/25/2026
Full time
Title: Chapter Housing Coordinator Supervisor: Sr. Housing Manager Status: Part-Time -20 hours Location: Remote Optional or Memphis, TN (candidates in proximity to Memphis, TN are required to work onsite 4 days a week Job Summary: Kappa Delta Sorority is accepting applications for a chapter housing coordinator. This position reports to the senior housing manager. The chapter housing coordinator is responsible for assisting the director of chapter housing, and the chapter housing department, in all aspects of Kappa Delta chapter housing, including administrative duties, project and data management, collegiate facilities support, policy, procedure and risk management support, financial and legal support, and communication. The project coordinator works with headquarters staff and volunteers to ensure that Kappa Delta chapter facilities are safe and relevant for today's collegians. They may also travel as necessary to visit chapter facilities and attend conferences and training. Essential Duties or Functions Administrative support Coordinate and maintain logistics , meeting agendas and minutes for local housing volunteer support services, and national project meetings Coordinate and maintain follow up correspondence for local housing volunteer support services, and national project meetings. Support collegiate facility staff members on strategic priorities. Create PowerPoint presentations for department meetings, and local house corporation support services. Create and coordinate site visit agendas and task lists for all department staff travel. Coordinate, create, and maintain logistics, PowerPoints, agendas, and talking scripts for Convention. Manage the manager's calendar including but not limited to scheduling meetings, modifying previously scheduled meetings , and managing conflicts. Project and Data Management Coordinate and serve as the assistant project manager to projects related to department and organizational strategic priorities, including collegiate facility analyses, property management support services, national projects, construction and renovation projects, asset transition and dissolution, Nautilus Management support services and short-term and long-term support plans. Maintain current collegiate facility information in our housing database. Maintain current and accurate records for housing governing boards, including meeting minutes and other actions. Support the creation of supplemental housing resources for local housing volunteers. Lead Student Housing Committee meetings for national projects including interior design direction and live-in process proposal recommendations. Create and maintain current updates regarding special and national project updates in detailed project tracking spreadsheets including project description, budget, historical context, decisions and selections, and documentation. Policy, Procedure and Risk Management Oversight Stay current on all student housing, risk management and facility management trends and best practices. Provide knowledge and maintain notes relating to the Chapter Housing Manual and special project resources. Financial and Legal Support Provide university-housing agreement support in collaboration with our National Panhellenic Council (NPC) partners. Serve as a resource for chapters and house corporations for our accounting management system (Billhighway) Provide invoice processing and budgeting support for special projects, local house corporations, chapters, and the chapter housing department. Support local house corporations by providing market, pro forma, budget, and other financial analyses. Support the creation of contract and contract addendums for vendors for national projects and local house corporation support services. Support national projects and local house corporations by providing and maintaining records of legal binding member and waitlist housing agreements. Communication Provide department communication support for collegiate, parent, alumnae, volunteer, vendor, university, and other key stakeholder audiences through email, phone call, Zoom video, and in-person. Collaborate with the communications department on other projects related to collegiate facilities. Requirements Bachelor's degree Excellent written and oral communication skills Expertise in Microsoft Word, Excel, and PowerPoint Strong project management skills Strong problem-solving and critical-thinking skills Organized and detail-oriented with a passion for accuracy and quality Ability to adapt and respond quickly to changing responsibilities, strategies, or priorities Ability to set priorities, meet deadlines and manage competing demands for time Able to work independently; self-motivated 1-2 years relevant business, financial, or management experience Ability to understand and discuss basic legal and financial documents Demonstrated ability to build strong working relationships at all levels and to interact professionally with volunteers, collegians, alumnae, vendors and partners Physical And Environment Requirements Position may require prolonged periods of sitting. Must be able to operate a computer and navigate applications with a smart phone,computer, or tablet. Must be able to walk or stand for extended periods when in the field. Some travel may be required: Sorority conferences, convention, training and interfraternal conferences as budgeted. Chapter travel and training visits determined by the chapter support plan or at the university's request. Quarterly department trips to Memphis as budgeted. Must be able to use hand and arms for repetitive movement such as movement of wrists, hands, and fingers while typing. Must be able to converse with colleagues via phone and computer programs. If working remotely, you must have quiet full-time office space and sufficient internet connection. Note: Job responsibilities and tasks are subject to changed based on the needs of the organization and at the direction of the manager or executive director. Compensation details: 20-25 Hourly Wage PI4cb5-
This recruitment will remain open until July 27, 2026. The agency reserves the right to make a hiring decision at any time after the initial screening date on July 20, 2026. It is in the applicant's best interest to submit materials as soon as possible. Make a Difference: Protect Consumers & Join Our Dynamic Team! The Office of the Insurance Commissioner (OIC) seeks a qualified individual for the Fiscal Analyst 5 position. This role is within the Operations Division and is based out of our Tumwater Office. We are an employer of choice! Here's why: Meaningful work: Ensure a healthy insurance market & protect Washington consumers. Impactful career: Make a daily difference in the lives of countless Washingtonians. Small agency, big opportunities: Gain a holistic understanding of our mission and build strong relationships with colleagues. Diversity, equity, and inclusion: OIC is committed to ensuring that all employees enjoy a respectful, safe, and supportive working environment - by fostering the inclusion of people from all backgrounds, cultures, and attributes. About the Position At the Washington State Office of the Insurance Commissioner (OIC), our mission is simple but impactful: to protect consumers, the public interest, and our state's economy through fair and efficient regulation of the insurance industry. Our Fiscal Unit plays a vital role in fulfilling that mission by ensuring the agency's financial operations are accurate, transparent, and positioned to support sound decision-making. As our Fiscal Analyst 5, you'll serve as a trusted advisor to executive leadership, helping guide strategic financial initiatives while leading a talented team committed to operational excellence. This is more than a fiscal management position-it's an opportunity to influence agency-wide decisions, lead complex financial projects, and help shape the future of state government. You'll oversee critical fiscal functions including accounting, procurement, contracts, records management, and cash receipts while driving continuous process improvement and supporting major enterprise initiatives such as the statewide OneWA implementation. Your expertise will help ensure compliance, strengthen internal controls, and deliver innovative solutions that improve how our agency serves Washingtonians. We're looking for a collaborative and adaptable leader who enjoys solving complex problems, thrives in a dynamic environment, and has an exceptional eye for detail. The ideal candidate is thorough, analytical, and proactive, with the ability to balance day-to-day operational oversight while leading long-term strategic initiatives. If you're passionate about developing high-performing teams, building strong partnerships across an organization, and making a meaningful impact through public service, we'd love to hear from you. This recruitment may be used to establish a qualified pool of candidates for Fiscal Analyst 5 vacancies in the next sixty days. This is a Washington General Service position. The monthly salary range for this position is $6,075 - $8,172. Benefits & Perks Comprehensive benefits package: Health, dental, vision, retirement, paid leave (vacation, sick, etc.) and much more! Supportive work environment: We value diversity, professional growth, and collaborative atmosphere. Wellness programs: Invest in your well-being with on-site resources and initiatives. Work-life balance: Flexible schedules with telework opportunities. Public service fulfillment: Contribute to a cause that matters and feel the satisfaction of serving the public good. Training & Development: Continuously learn and grow with tuition reimbursement, Public Service Loan Forgiveness, and other programs. Free parking (Tumwater) & Public transportation pass (Thurston County): Save on commuting costs. And more! Explore our website for additional benefits: The duties of the position include but are not limited to: Provide strategic fiscal leadership as the principal assistant to the Chief Financial Officer (CFO). Supervise and mentor a team of fiscal professionals responsible for accounting, procurement, contracts, cash receipts, and records management. Ensure compliance with Generally Accepted Accounting Principles (GAAP), the State Administrative & Accounting Manual (SAAM), and applicable state laws, policies, and regulations. Lead agency-wide financial planning, policy development, and process improvement initiatives to strengthen operational effectiveness and internal controls. Oversee the agency's expenditure, procurement, contracting, and records retention functions while ensuring accuracy, efficiency, and accountability. Serve as a key leader for enterprise-wide financial system initiatives, including the statewide OneWA implementation and agency financial system enhancements. Analyze complex fiscal issues, develop innovative solutions, and provide recommendations to executive leadership on financial and operational matters. Coordinate cross-functional projects by partnering with internal divisions, statewide agencies, and external stakeholders to achieve successful outcomes. Prepare and review budget reports, fiscal analyses, revenue projections, fiscal notes, grant applications, and other executive-level financial documents. Foster a culture of collaboration, continuous improvement, and exceptional customer service while developing and supporting a high-performing fiscal team Contact Us : For inquiries about this position and its full duties, please contact us at and add the requisition number (e.g., 8) and the job name to the subject line of your email. Required Qualifications: Eight (8) years of relevant professional accounting experience to include accounts payable and receivable, travel expense and reimbursement, grant or contractual reviews, budget preparation and allotment, revenue and expenditures, analyzing complex financial data and other Fiscal related functions. AND Successful completion of 18 quarter or 12 semester hours in accounting, auditing, or budgeting. Professional experience may not substitute for the credit hours. AND Three years of supervisory experience in a professional Fiscal related department to include responsibility for recruiting and selection, performance management and staff professional development. Supervisory experience may be gained at the same time as professional experience. Intermediate Microsoft Word, Excel and Outlook skills; able to create, save, preview and print a basic document worksheet, and email; edit and change appearance of selected text, format paragraphs; use page setup and auto-correct. Academic Degree Equivalency Chart Degree Years of Relevant Experience Equivalency Associate's Degree 2 years of experience Bachelor's Degree 4 years of experience Master's Degree 6 years of experience A degree in a financial related field from an accredited institution whose accreditation is recognized by the U.S. Department of Education or the Council of Higher Education Accreditation, or a foreign equivalent may be substituted for relevant experience. Proof of degree may be required prior to employment. If a degree was awarded outside of the United States, candidates must provide a credential evaluation report. Certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted year for year for professional experience. Preferred/Desired Qualifications: Formal project management training and/or certification. Experience implementing enterprise-wide initiatives in a government setting. Experience soliciting, developing, and implementing process improvement strategies. Experience using project management software to include tools such as flow charting, project tracking, mapping and/or visual design. Ready to join us? Learn more about the OIC by visiting our website. We encourage you to check out our video below and listen to what our employees have to say about working here! Welcome to the OIC Submit your application today and take the first step towards a rewarding career at the OIC! Cover Letter: Required Resume: Required Transcripts: Required Wage/salary depends on qualifications or state rules of compensation (if currently a state employee). State law (RCW 48.02.090 5 ) prohibits employees of the OIC from having any interest, directly or indirectly, in an insurance company other than as a policyholder. This prohibition includes the receipt of renewal commissions. If employment is accepted with this agency, you agree to abide by this state law. Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. If claiming veteran status, please send your DD 214 to with FA5_8 in the subject line . click apply for full job details
07/25/2026
Full time
This recruitment will remain open until July 27, 2026. The agency reserves the right to make a hiring decision at any time after the initial screening date on July 20, 2026. It is in the applicant's best interest to submit materials as soon as possible. Make a Difference: Protect Consumers & Join Our Dynamic Team! The Office of the Insurance Commissioner (OIC) seeks a qualified individual for the Fiscal Analyst 5 position. This role is within the Operations Division and is based out of our Tumwater Office. We are an employer of choice! Here's why: Meaningful work: Ensure a healthy insurance market & protect Washington consumers. Impactful career: Make a daily difference in the lives of countless Washingtonians. Small agency, big opportunities: Gain a holistic understanding of our mission and build strong relationships with colleagues. Diversity, equity, and inclusion: OIC is committed to ensuring that all employees enjoy a respectful, safe, and supportive working environment - by fostering the inclusion of people from all backgrounds, cultures, and attributes. About the Position At the Washington State Office of the Insurance Commissioner (OIC), our mission is simple but impactful: to protect consumers, the public interest, and our state's economy through fair and efficient regulation of the insurance industry. Our Fiscal Unit plays a vital role in fulfilling that mission by ensuring the agency's financial operations are accurate, transparent, and positioned to support sound decision-making. As our Fiscal Analyst 5, you'll serve as a trusted advisor to executive leadership, helping guide strategic financial initiatives while leading a talented team committed to operational excellence. This is more than a fiscal management position-it's an opportunity to influence agency-wide decisions, lead complex financial projects, and help shape the future of state government. You'll oversee critical fiscal functions including accounting, procurement, contracts, records management, and cash receipts while driving continuous process improvement and supporting major enterprise initiatives such as the statewide OneWA implementation. Your expertise will help ensure compliance, strengthen internal controls, and deliver innovative solutions that improve how our agency serves Washingtonians. We're looking for a collaborative and adaptable leader who enjoys solving complex problems, thrives in a dynamic environment, and has an exceptional eye for detail. The ideal candidate is thorough, analytical, and proactive, with the ability to balance day-to-day operational oversight while leading long-term strategic initiatives. If you're passionate about developing high-performing teams, building strong partnerships across an organization, and making a meaningful impact through public service, we'd love to hear from you. This recruitment may be used to establish a qualified pool of candidates for Fiscal Analyst 5 vacancies in the next sixty days. This is a Washington General Service position. The monthly salary range for this position is $6,075 - $8,172. Benefits & Perks Comprehensive benefits package: Health, dental, vision, retirement, paid leave (vacation, sick, etc.) and much more! Supportive work environment: We value diversity, professional growth, and collaborative atmosphere. Wellness programs: Invest in your well-being with on-site resources and initiatives. Work-life balance: Flexible schedules with telework opportunities. Public service fulfillment: Contribute to a cause that matters and feel the satisfaction of serving the public good. Training & Development: Continuously learn and grow with tuition reimbursement, Public Service Loan Forgiveness, and other programs. Free parking (Tumwater) & Public transportation pass (Thurston County): Save on commuting costs. And more! Explore our website for additional benefits: The duties of the position include but are not limited to: Provide strategic fiscal leadership as the principal assistant to the Chief Financial Officer (CFO). Supervise and mentor a team of fiscal professionals responsible for accounting, procurement, contracts, cash receipts, and records management. Ensure compliance with Generally Accepted Accounting Principles (GAAP), the State Administrative & Accounting Manual (SAAM), and applicable state laws, policies, and regulations. Lead agency-wide financial planning, policy development, and process improvement initiatives to strengthen operational effectiveness and internal controls. Oversee the agency's expenditure, procurement, contracting, and records retention functions while ensuring accuracy, efficiency, and accountability. Serve as a key leader for enterprise-wide financial system initiatives, including the statewide OneWA implementation and agency financial system enhancements. Analyze complex fiscal issues, develop innovative solutions, and provide recommendations to executive leadership on financial and operational matters. Coordinate cross-functional projects by partnering with internal divisions, statewide agencies, and external stakeholders to achieve successful outcomes. Prepare and review budget reports, fiscal analyses, revenue projections, fiscal notes, grant applications, and other executive-level financial documents. Foster a culture of collaboration, continuous improvement, and exceptional customer service while developing and supporting a high-performing fiscal team Contact Us : For inquiries about this position and its full duties, please contact us at and add the requisition number (e.g., 8) and the job name to the subject line of your email. Required Qualifications: Eight (8) years of relevant professional accounting experience to include accounts payable and receivable, travel expense and reimbursement, grant or contractual reviews, budget preparation and allotment, revenue and expenditures, analyzing complex financial data and other Fiscal related functions. AND Successful completion of 18 quarter or 12 semester hours in accounting, auditing, or budgeting. Professional experience may not substitute for the credit hours. AND Three years of supervisory experience in a professional Fiscal related department to include responsibility for recruiting and selection, performance management and staff professional development. Supervisory experience may be gained at the same time as professional experience. Intermediate Microsoft Word, Excel and Outlook skills; able to create, save, preview and print a basic document worksheet, and email; edit and change appearance of selected text, format paragraphs; use page setup and auto-correct. Academic Degree Equivalency Chart Degree Years of Relevant Experience Equivalency Associate's Degree 2 years of experience Bachelor's Degree 4 years of experience Master's Degree 6 years of experience A degree in a financial related field from an accredited institution whose accreditation is recognized by the U.S. Department of Education or the Council of Higher Education Accreditation, or a foreign equivalent may be substituted for relevant experience. Proof of degree may be required prior to employment. If a degree was awarded outside of the United States, candidates must provide a credential evaluation report. Certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted year for year for professional experience. Preferred/Desired Qualifications: Formal project management training and/or certification. Experience implementing enterprise-wide initiatives in a government setting. Experience soliciting, developing, and implementing process improvement strategies. Experience using project management software to include tools such as flow charting, project tracking, mapping and/or visual design. Ready to join us? Learn more about the OIC by visiting our website. We encourage you to check out our video below and listen to what our employees have to say about working here! Welcome to the OIC Submit your application today and take the first step towards a rewarding career at the OIC! Cover Letter: Required Resume: Required Transcripts: Required Wage/salary depends on qualifications or state rules of compensation (if currently a state employee). State law (RCW 48.02.090 5 ) prohibits employees of the OIC from having any interest, directly or indirectly, in an insurance company other than as a policyholder. This prohibition includes the receipt of renewal commissions. If employment is accepted with this agency, you agree to abide by this state law. Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. If claiming veteran status, please send your DD 214 to with FA5_8 in the subject line . click apply for full job details
Description: Ethan Conrad Properties, Inc. is one of the largest and the fastest growing Commercial Real Estate Companies in Sacramento, CA. With over 12MM square feet, over 170 properties, and over 250 buildings, valued at $1.7 billion dollars. ECP has had an Annual Growth of over 20% for the past 10 years and anticipates continued growth of 20% annually, creating more job opportunities internally and externally. ECP is a World Class Company. We are seeking a Property Administrative & Marketing Assistant to join our team! You will perform receptionist, clerical and administrative functions to drive company success. Requirements: Property Admin Duties Administrative Support - Performs administrative support and general office work or projects for GM, Operations, or other members of the mall or corporate team (including tenant move in packages, move out packages, tenant letters, vendor letters, etc.) Contracts- Work with Operations and mall team to draft vendor contracts, and bid comparisons Utility Management- Ensure utilities are transferred in the tenants names at time of move in and back to LL at move out. Ensure timely payment of all utilities and utility coordination for new move ins. Leasing Support- work with leasing team to draft all license agreements, lease agreements, and LOI comments for mall property including editing lease & site plans and creating exhibits for prospective tenants and mall projects along with Power Point presentations as needed. Communication - Assists with information exchange and requests from vendors, contractors, mall customers, merchants and tenants Data and File Management - Collects and manages information necessary for the on-going activities of the center Scheduling - Schedule meetings, conference calls and appointments as needed Property Strategic Goals - Assist in executing the strategic goals for the property and completing any individual goals. Accounting - Process invoices along with data management in Yardi, assist with corporate for any accounting needs for the mall property Office/Janitorial Supplies- manage the office equipment contracts and services including ordering all office supplies and janitorial supplies for the center. Property walks and creation of work orders for any needed items found Key control access for maintenance team Occasionally assist security with alarm panels/lighting controls Contractor roof access Insurance management ensuring 100% compliance with all tenants and vendors Assistant Marketing Duties Retailer Communications- preparing and editing marketing memos, collateral and emails. Assist with creating/designing marketing collateral (mall signage, parking lot light pole banners, etc.). Interacting with customers via social media posts/messages and in the office for various events. Marketing Vendors- assisting the Marketing Manager with the facilitation of the various marketing vendors including contract preparation Help with planning /implementing marketing events/promos (Cinderella's Closet, Scarecrow Contest, GWP, Giveaways etc.) When needed, handing memos to tenants and discussing the events and encouraging tenant participation and sharing with their customers and following up Community Outreach for event and display partnership Marketing Property Walks (Daily) to ensure marketing collateral stands are straight and don't have graffiti or damage. If damaged, letting the Marketing Manager know so they can be repaired, removed and/or replaced Display windows-Creating and installing marketing window displays (Halloween, Back to School, Holidays, etc.) Making sure nothing in the display areas have fallen or been damaged and are clean and notify housekeeping if needed Holiday- When the Marketing Manager is not on property, checking in with Santa program team to make sure the workshop is clean and vacuumed and that they have handouts and coloring pages/crayons for the children Kids Club- Assisting with developing ideas for the monthly Kids Club program and attending these events monthly on the weekends. This includes but is not limited to interacting with the kids and parents, demonstrating how to make the craft, assisting when needed, speaking with the families about how to register for the event going forward, and sharing photos with the Marketing Manager for social posts The Marketing Assistant is required to have knowledge of working with Excel, Publisher, Power Point, Adobe and/or Foxit, Photo Shop, and In Design. Fluid knowledge of preparing and working with Excel spreadsheets, preparing fliers, preparing presentation decks, and editing document. Knowledge, Skills, Abilities: Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail Strong organizational skills Exceptional typing skills Efficient with Outlook At Ethan Conrad Properties, we pride ourselves on our collaborative culture, which can be seen throughout every step of an ECP employee's journey. Starting with our interviews and continuing through our executive open-door policy, collaboration is at the heart of working at ECP. We offer competitive pay, generous benefits, and a commitment to investing in our employees learning and development to ensure a rewarding and fulfilling career. We value diversity and believe forming teams in which everyone can be their authentic self is key to our success. We encourage people from underrepresented backgrounds and different industries to apply. Come join us and find out what the best work of your career could look like here at ECP. Compensation details: 25-30 Hourly Wage PIaa5d798d73dc-6664
07/24/2026
Full time
Description: Ethan Conrad Properties, Inc. is one of the largest and the fastest growing Commercial Real Estate Companies in Sacramento, CA. With over 12MM square feet, over 170 properties, and over 250 buildings, valued at $1.7 billion dollars. ECP has had an Annual Growth of over 20% for the past 10 years and anticipates continued growth of 20% annually, creating more job opportunities internally and externally. ECP is a World Class Company. We are seeking a Property Administrative & Marketing Assistant to join our team! You will perform receptionist, clerical and administrative functions to drive company success. Requirements: Property Admin Duties Administrative Support - Performs administrative support and general office work or projects for GM, Operations, or other members of the mall or corporate team (including tenant move in packages, move out packages, tenant letters, vendor letters, etc.) Contracts- Work with Operations and mall team to draft vendor contracts, and bid comparisons Utility Management- Ensure utilities are transferred in the tenants names at time of move in and back to LL at move out. Ensure timely payment of all utilities and utility coordination for new move ins. Leasing Support- work with leasing team to draft all license agreements, lease agreements, and LOI comments for mall property including editing lease & site plans and creating exhibits for prospective tenants and mall projects along with Power Point presentations as needed. Communication - Assists with information exchange and requests from vendors, contractors, mall customers, merchants and tenants Data and File Management - Collects and manages information necessary for the on-going activities of the center Scheduling - Schedule meetings, conference calls and appointments as needed Property Strategic Goals - Assist in executing the strategic goals for the property and completing any individual goals. Accounting - Process invoices along with data management in Yardi, assist with corporate for any accounting needs for the mall property Office/Janitorial Supplies- manage the office equipment contracts and services including ordering all office supplies and janitorial supplies for the center. Property walks and creation of work orders for any needed items found Key control access for maintenance team Occasionally assist security with alarm panels/lighting controls Contractor roof access Insurance management ensuring 100% compliance with all tenants and vendors Assistant Marketing Duties Retailer Communications- preparing and editing marketing memos, collateral and emails. Assist with creating/designing marketing collateral (mall signage, parking lot light pole banners, etc.). Interacting with customers via social media posts/messages and in the office for various events. Marketing Vendors- assisting the Marketing Manager with the facilitation of the various marketing vendors including contract preparation Help with planning /implementing marketing events/promos (Cinderella's Closet, Scarecrow Contest, GWP, Giveaways etc.) When needed, handing memos to tenants and discussing the events and encouraging tenant participation and sharing with their customers and following up Community Outreach for event and display partnership Marketing Property Walks (Daily) to ensure marketing collateral stands are straight and don't have graffiti or damage. If damaged, letting the Marketing Manager know so they can be repaired, removed and/or replaced Display windows-Creating and installing marketing window displays (Halloween, Back to School, Holidays, etc.) Making sure nothing in the display areas have fallen or been damaged and are clean and notify housekeeping if needed Holiday- When the Marketing Manager is not on property, checking in with Santa program team to make sure the workshop is clean and vacuumed and that they have handouts and coloring pages/crayons for the children Kids Club- Assisting with developing ideas for the monthly Kids Club program and attending these events monthly on the weekends. This includes but is not limited to interacting with the kids and parents, demonstrating how to make the craft, assisting when needed, speaking with the families about how to register for the event going forward, and sharing photos with the Marketing Manager for social posts The Marketing Assistant is required to have knowledge of working with Excel, Publisher, Power Point, Adobe and/or Foxit, Photo Shop, and In Design. Fluid knowledge of preparing and working with Excel spreadsheets, preparing fliers, preparing presentation decks, and editing document. Knowledge, Skills, Abilities: Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail Strong organizational skills Exceptional typing skills Efficient with Outlook At Ethan Conrad Properties, we pride ourselves on our collaborative culture, which can be seen throughout every step of an ECP employee's journey. Starting with our interviews and continuing through our executive open-door policy, collaboration is at the heart of working at ECP. We offer competitive pay, generous benefits, and a commitment to investing in our employees learning and development to ensure a rewarding and fulfilling career. We value diversity and believe forming teams in which everyone can be their authentic self is key to our success. We encourage people from underrepresented backgrounds and different industries to apply. Come join us and find out what the best work of your career could look like here at ECP. Compensation details: 25-30 Hourly Wage PIaa5d798d73dc-6664
SJS Executives, LLC (SJS), also doing business as SJS Industrial, is currently seeking a reliable, experienced, Administrative Operations Specialist to work full time for SJS Executives supporting a Federal Facility in Boise supporting operations supporting their Administrative Operations. We are a Service-Disabled Veteran Owned Small Business (SDVOSB) with 150 employees coast to coast and a headquarters in Virginia Beach, Virginia; we specialize in professional services to support federal and military organizations. The salary range for this position is $23.46/hr to $30.00/hr . SJS also offers 11 paid federal holidays per year, 56 hours of annual accrued Sick Leave (equivalent to 7 paid days off), and a medical, health, dental, and life insurance bundle. Responsibilities: Respond to customer inquiries and requests for information via phone, email, mail, and in-person interactions while providing professional customer service.Process applications, service requests, and documentation by reviewing forms for accuracy, completeness, and compliance with established policies and procedures.Maintain, update, and retrieve electronic and physical records while ensuring the accuracy, security, and proper handling of confidential information.Perform data entry and maintain information within multiple automated databases and record management systems.Identify data discrepancies, research issues, and correct inaccurate information to maintain data integrity.Process cash, checks, credit card payments, and other financial transactions while maintaining accountability and following established cash-handling procedures.Support accounts receivable, billing, collections, and financial recordkeeping activities by maintaining accurate documentation and transaction records.Recommend process improvements that enhance operational efficiency, accountability, and administrative workflows.Provide technical assistance, training, and guidance to employees and customers on the use of automated systems, databases, and record retrieval processes.Coordinate administrative projects, prepare informational materials, and resolve complex customer inquiries and service requests.Monitor work progress, prioritize assignments, and ensure work is completed accurately and within established deadlines.Process incoming and outgoing mail, overnight deliveries, electronic correspondence, and related administrative communications.Maintain organized filing systems for electronic and physical records in accordance with established records management procedures.Collaborate with internal departments to support daily business operations and administrative functions.Prepare reports, maintain documentation, and perform general administrative support duties as assigned. Qualifications: In accordance with federal regulations, possession of a valid Real ID is a requirement for this position.High school diploma or equivalent required; associate degree or higher preferred.Two or more years of experience in administrative support, customer service, records management, office operations, or a related field.Experience processing applications, forms, and business documents while ensuring accuracy and compliance with established procedures.Experience maintaining confidential records and managing both electronic and physical filing systems.Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and SharePoint, along with experience using database and records management systems.Strong data entry skills with a high degree of accuracy and attention to detail.Experience processing financial transactions, maintaining payment records, or supporting billing and collections activities preferred.Ability to analyze information, identify discrepancies, and resolve data and recordkeeping issues.Strong organizational, time management, and multitasking skills with the ability to prioritize competing assignments.Excellent verbal and written communication skills with the ability to provide outstanding customer service to internal and external stakeholders.Ability to train and assist users with business systems, software applications, and administrative processes.Ability to work independently while contributing effectively within a collaborative team environment.Strong problem-solving skills and the ability to maintain professionalism when handling complex customer inquiries and sensitive information.Must be able to successfully pass a drug test and a thorough background check for access onto a military installation; please note the background check for this position extends past 7 years, in conformance with federal law and US Department of Justice guidelines for work on a military installation. SJS Executives' pay structure reflects a sincere effort to reward employees in accordance with factors such as, but not limited to years of experience, education, skills, budget constraints, and internal equity considerations, ensuring a fair and competitive compensation package. The actual salary may vary. SJS Executives, LLC (SJS), also doing business as SJS Industrial, is an equal opportunity employer and does not discriminate based on race, color, ethnicity, religion, sex (including pregnancy status and/or gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service or other non-merit factors. Compensation details: 23.46-30 Yearly Salary PI7dd4-1834
07/24/2026
Full time
SJS Executives, LLC (SJS), also doing business as SJS Industrial, is currently seeking a reliable, experienced, Administrative Operations Specialist to work full time for SJS Executives supporting a Federal Facility in Boise supporting operations supporting their Administrative Operations. We are a Service-Disabled Veteran Owned Small Business (SDVOSB) with 150 employees coast to coast and a headquarters in Virginia Beach, Virginia; we specialize in professional services to support federal and military organizations. The salary range for this position is $23.46/hr to $30.00/hr . SJS also offers 11 paid federal holidays per year, 56 hours of annual accrued Sick Leave (equivalent to 7 paid days off), and a medical, health, dental, and life insurance bundle. Responsibilities: Respond to customer inquiries and requests for information via phone, email, mail, and in-person interactions while providing professional customer service.Process applications, service requests, and documentation by reviewing forms for accuracy, completeness, and compliance with established policies and procedures.Maintain, update, and retrieve electronic and physical records while ensuring the accuracy, security, and proper handling of confidential information.Perform data entry and maintain information within multiple automated databases and record management systems.Identify data discrepancies, research issues, and correct inaccurate information to maintain data integrity.Process cash, checks, credit card payments, and other financial transactions while maintaining accountability and following established cash-handling procedures.Support accounts receivable, billing, collections, and financial recordkeeping activities by maintaining accurate documentation and transaction records.Recommend process improvements that enhance operational efficiency, accountability, and administrative workflows.Provide technical assistance, training, and guidance to employees and customers on the use of automated systems, databases, and record retrieval processes.Coordinate administrative projects, prepare informational materials, and resolve complex customer inquiries and service requests.Monitor work progress, prioritize assignments, and ensure work is completed accurately and within established deadlines.Process incoming and outgoing mail, overnight deliveries, electronic correspondence, and related administrative communications.Maintain organized filing systems for electronic and physical records in accordance with established records management procedures.Collaborate with internal departments to support daily business operations and administrative functions.Prepare reports, maintain documentation, and perform general administrative support duties as assigned. Qualifications: In accordance with federal regulations, possession of a valid Real ID is a requirement for this position.High school diploma or equivalent required; associate degree or higher preferred.Two or more years of experience in administrative support, customer service, records management, office operations, or a related field.Experience processing applications, forms, and business documents while ensuring accuracy and compliance with established procedures.Experience maintaining confidential records and managing both electronic and physical filing systems.Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and SharePoint, along with experience using database and records management systems.Strong data entry skills with a high degree of accuracy and attention to detail.Experience processing financial transactions, maintaining payment records, or supporting billing and collections activities preferred.Ability to analyze information, identify discrepancies, and resolve data and recordkeeping issues.Strong organizational, time management, and multitasking skills with the ability to prioritize competing assignments.Excellent verbal and written communication skills with the ability to provide outstanding customer service to internal and external stakeholders.Ability to train and assist users with business systems, software applications, and administrative processes.Ability to work independently while contributing effectively within a collaborative team environment.Strong problem-solving skills and the ability to maintain professionalism when handling complex customer inquiries and sensitive information.Must be able to successfully pass a drug test and a thorough background check for access onto a military installation; please note the background check for this position extends past 7 years, in conformance with federal law and US Department of Justice guidelines for work on a military installation. SJS Executives' pay structure reflects a sincere effort to reward employees in accordance with factors such as, but not limited to years of experience, education, skills, budget constraints, and internal equity considerations, ensuring a fair and competitive compensation package. The actual salary may vary. SJS Executives, LLC (SJS), also doing business as SJS Industrial, is an equal opportunity employer and does not discriminate based on race, color, ethnicity, religion, sex (including pregnancy status and/or gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service or other non-merit factors. Compensation details: 23.46-30 Yearly Salary PI7dd4-1834
LPN/RN Full-Time Wellness Nurse 579 Buck Island Rd. West Yarmouth, MA 02673 Salary Range: 38+ About Us: Want to know what makes our employees eager about going to work every day? The people we serve. Being a part of Maplewood requires passion and a desire to help others. Each employee has the ability to touch the hearts of all our seniors and be a part of something bigger than themselves. It's not just a job. It's an extraordinary life. Maplewood Senior Living is a state-of-the-art, forward-thinking senior living provider. We offer a home-like, luxury environment for our residents, allowing them to live "the good life" in a safe environment. As an associate of Maplewood Senior Living, you will have the ability to make a profound difference in the lives of seniors each and every day. As we continue to grow, we are seeking Staff Accountants to become part of our family. We invite you to take your first step toward a rewarding career with us! Position Summary: The Resident Services Nurse (Licensed Practical Nurse) is responsible for assisting the Resident Services Director with the overall implementation, delivery, and coordination of Resident Care Services at the Community. Essential Functions: Supervise Resident Services Department associates, including C.N.A.'s (Resident Services Assistants). Assist in supervising the medication program and assist the residents with self-administration of medication. Maintain positive relations with residents, families and physicians. Report any significant incidents and/or changes in the residents needs to the Executive Director/Resident Services Director. Support the completion of resident assessments and service plans. Assist with clinical assessments/recertification's per ALSA requirements. Support Resident Services Director in hiring for and managing performance within the department. Assist in the training and participate in orientation of new associates. Attend and participate in scheduled in-service programs, training programs and associate meetings. Assist with scheduling and staffing of Resident Services Assistants as needed. Providing coaching and mentoring to Resident Services Department associates as needed. Support residents and families as needed to ensure high level of customer satisfaction. Assist with supervision of RSA staff during provision of care. May perform other duties as assigned. Compliance & Safety: Follows emergency procedures. Understands safety practices and procedures. Communication: Communicates effectively with supervisor and other staff. Ability to maintain positive working relationships with residents, their families, peers and other staff members Encourages positive work environment. Education/Experience/Licensure/Certification: Licensed Practical Nurse currently licensed to practice in the appropriate state(s). Basic first aid and CPR certification. Two years full time or full time equivalent clinical experience. Experience in assisted living or long term care setting preferred. Why You'll Love working for Us: Competitive wages Flexible shifts Growth opportunities Bonus & incentive programs Competitive Benefits Package: including medical, dental, vision, 401K match, company paid time-off, life insurance policy, insurance deductibles and voluntary Aflac insurance for our full-time employees. Licenses & Certifications Required Licensed Practical Nurse Preferred Registered Nurse Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
07/24/2026
Full time
LPN/RN Full-Time Wellness Nurse 579 Buck Island Rd. West Yarmouth, MA 02673 Salary Range: 38+ About Us: Want to know what makes our employees eager about going to work every day? The people we serve. Being a part of Maplewood requires passion and a desire to help others. Each employee has the ability to touch the hearts of all our seniors and be a part of something bigger than themselves. It's not just a job. It's an extraordinary life. Maplewood Senior Living is a state-of-the-art, forward-thinking senior living provider. We offer a home-like, luxury environment for our residents, allowing them to live "the good life" in a safe environment. As an associate of Maplewood Senior Living, you will have the ability to make a profound difference in the lives of seniors each and every day. As we continue to grow, we are seeking Staff Accountants to become part of our family. We invite you to take your first step toward a rewarding career with us! Position Summary: The Resident Services Nurse (Licensed Practical Nurse) is responsible for assisting the Resident Services Director with the overall implementation, delivery, and coordination of Resident Care Services at the Community. Essential Functions: Supervise Resident Services Department associates, including C.N.A.'s (Resident Services Assistants). Assist in supervising the medication program and assist the residents with self-administration of medication. Maintain positive relations with residents, families and physicians. Report any significant incidents and/or changes in the residents needs to the Executive Director/Resident Services Director. Support the completion of resident assessments and service plans. Assist with clinical assessments/recertification's per ALSA requirements. Support Resident Services Director in hiring for and managing performance within the department. Assist in the training and participate in orientation of new associates. Attend and participate in scheduled in-service programs, training programs and associate meetings. Assist with scheduling and staffing of Resident Services Assistants as needed. Providing coaching and mentoring to Resident Services Department associates as needed. Support residents and families as needed to ensure high level of customer satisfaction. Assist with supervision of RSA staff during provision of care. May perform other duties as assigned. Compliance & Safety: Follows emergency procedures. Understands safety practices and procedures. Communication: Communicates effectively with supervisor and other staff. Ability to maintain positive working relationships with residents, their families, peers and other staff members Encourages positive work environment. Education/Experience/Licensure/Certification: Licensed Practical Nurse currently licensed to practice in the appropriate state(s). Basic first aid and CPR certification. Two years full time or full time equivalent clinical experience. Experience in assisted living or long term care setting preferred. Why You'll Love working for Us: Competitive wages Flexible shifts Growth opportunities Bonus & incentive programs Competitive Benefits Package: including medical, dental, vision, 401K match, company paid time-off, life insurance policy, insurance deductibles and voluntary Aflac insurance for our full-time employees. Licenses & Certifications Required Licensed Practical Nurse Preferred Registered Nurse Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
