Financial Advisory firm located in Midtown Manhattan is looking to hire a Temp to Perm Office Coordinator/Receptionist who will also provide administrative support to several professional staff. The ideal candidate is well-organized, able to multi-task and provides a high level of customer service. This role starts ASAP (as soon as we can find the right person) with an estimated temp trial period of contract of 3-6 months. This role is fully onsite Monday - Friday. The standard daily hours are 9am-5pm, but this person may need to come in earlier or leave later depending on the day (plus flexibility to handle urgent matters after hours if needed). Annual base salary is 65K-85K DOE (hourly pay rate while temping in-line). Responsibilities Provide administrative support to several employees at the New York office, including but not limited to travel arrangements, phone coverage, meeting coordination and calendar management and maintenance Greet and welcome visitors and clients, providing a positive first impression of the firm; notify the appropriate person of any visitor arrivals and/or escort them to specific destinations if required Ensure the office is maintained to appropriate standards on a day-to-day basis Field internal and external general office inquiries and manage all incoming calls, directing them to the appropriate person Manage the booking of meeting rooms and ensure they are prepared and set up accordingly (including the ordering and setup of any catering) for meetings in advance of start time; post-meeting, ensure the meeting room is cleaned and ready for next meeting Work with office services team to coordinate all facilities related work including office maintenance, improvements and problem resolutions Provide technical support for office equipment and systems; escalate local problems to appropriate support teams Act as point person to escalate and coordinate resolution to IT related issues Monitor and maintain office supply inventory including office supplies and kitchen snacks Make sure the coffee machine is clean and ready to go for the day Work with support teams to ensure all new employees are onboarded Act as the point person for coordinating logistics relating to visiting staff Assist with any office initiatives and ad-hoc projects as needed Act as back up to the Office Manager and Executive Assistant Ability to work extended hours as needed Education and Qualifications Bachelor's Degree, preferred Experience, Skills and Competencies Preferred At least 2+ years of prior experience as an administrative assistant or office coordinator At least 2+ years of prior experience sitting reception/ front desk as well Experience working in a fast-paced corporate environment supporting senior executives, professional services preferred Ability to exercise sound judgment and discretion in dealing with highly confidential/sensitive business matters Excellent time management skills and attention to detail Experience with booking travel Strong computer aptitude with knowledge of Microsoft Office (Word, Outlook, Excel, PowerPoint) and ability to learn new technology as needed Ability to multi-task while maintaining excellent oral and written communication skills Dependable and detail oriented with excellent organizational and interpersonal skills Able to contribute positively as part of a team, helping out with tasks as required Ability to work well under pressure Ability to handle and troubleshoot office equipment Fast and eager learner Flexibility to work outside of business hours Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
05/02/2026
Full time
Financial Advisory firm located in Midtown Manhattan is looking to hire a Temp to Perm Office Coordinator/Receptionist who will also provide administrative support to several professional staff. The ideal candidate is well-organized, able to multi-task and provides a high level of customer service. This role starts ASAP (as soon as we can find the right person) with an estimated temp trial period of contract of 3-6 months. This role is fully onsite Monday - Friday. The standard daily hours are 9am-5pm, but this person may need to come in earlier or leave later depending on the day (plus flexibility to handle urgent matters after hours if needed). Annual base salary is 65K-85K DOE (hourly pay rate while temping in-line). Responsibilities Provide administrative support to several employees at the New York office, including but not limited to travel arrangements, phone coverage, meeting coordination and calendar management and maintenance Greet and welcome visitors and clients, providing a positive first impression of the firm; notify the appropriate person of any visitor arrivals and/or escort them to specific destinations if required Ensure the office is maintained to appropriate standards on a day-to-day basis Field internal and external general office inquiries and manage all incoming calls, directing them to the appropriate person Manage the booking of meeting rooms and ensure they are prepared and set up accordingly (including the ordering and setup of any catering) for meetings in advance of start time; post-meeting, ensure the meeting room is cleaned and ready for next meeting Work with office services team to coordinate all facilities related work including office maintenance, improvements and problem resolutions Provide technical support for office equipment and systems; escalate local problems to appropriate support teams Act as point person to escalate and coordinate resolution to IT related issues Monitor and maintain office supply inventory including office supplies and kitchen snacks Make sure the coffee machine is clean and ready to go for the day Work with support teams to ensure all new employees are onboarded Act as the point person for coordinating logistics relating to visiting staff Assist with any office initiatives and ad-hoc projects as needed Act as back up to the Office Manager and Executive Assistant Ability to work extended hours as needed Education and Qualifications Bachelor's Degree, preferred Experience, Skills and Competencies Preferred At least 2+ years of prior experience as an administrative assistant or office coordinator At least 2+ years of prior experience sitting reception/ front desk as well Experience working in a fast-paced corporate environment supporting senior executives, professional services preferred Ability to exercise sound judgment and discretion in dealing with highly confidential/sensitive business matters Excellent time management skills and attention to detail Experience with booking travel Strong computer aptitude with knowledge of Microsoft Office (Word, Outlook, Excel, PowerPoint) and ability to learn new technology as needed Ability to multi-task while maintaining excellent oral and written communication skills Dependable and detail oriented with excellent organizational and interpersonal skills Able to contribute positively as part of a team, helping out with tasks as required Ability to work well under pressure Ability to handle and troubleshoot office equipment Fast and eager learner Flexibility to work outside of business hours Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
Beacon Hill Staffing Group, LLC
Philadelphia, Pennsylvania
Our client, a well established nonprofit organization in the University City area, is seeking a highly organized and adaptable Administrative Assistant to provide comprehensive administrative and project support across the organization. This permanent, hybrid opportunity is ideal for a detail oriented professional who thrives in a mission driven environment, enjoys supporting multiple teams, and takes pride in operational excellence. About the Job: Provide administrative and project support to a designated department or executive, with flexibility to support other teams as organizational needs arise Serve as a key point of contact for internal staff and external partners, ensuring professional and effective communication Manage executive calendars, schedule meetings, and coordinate logistics Process invoices, receipts, expense reports, and departmental documentation Manage incoming and outgoing mail, correspondence, copying, filing, phone coverage, and travel arrangements Maintain departmental contacts and data within Salesforce Schedule interviews and assist with hiring coordination as directed Coordinate and attend internal team and administrative meetings Provide administrative and clerical support for organizational events, programs, and initiatives Assist with onboarding materials and maintain electronic and physical personnel files Provide backup administrative support to other members of the administrative team as needed Departmental Support May Include: Advancement & Marketing: Assist with processing fundraising and advancement activities Support events by assisting with guest check in, room setup, and coordination of deliveries Finance & Accounting: Track departmental budgets and assist with financial reporting Support invoice processing and check deposits Assist with corporate account administration and effort reporting Operations & Programming: Support onsite programming and organizational initiatives Assist with contract administration as needed About You: 2-3+ years of administrative experience in a professional office environment Strong organizational skills with the ability to manage multiple priorities and deadlines Highly detail oriented with excellent follow through Technically proficient, including Microsoft Outlook, Microsoft Office Suite, Canva, and Salesforce or comparable CRM systems Adaptable, flexible, and comfortable supporting multiple departments Customer service oriented with strong interpersonal and communication skills Professional, discreet, and trusted with handling sensitive information Collaborative team player who represents the organization positively to the community Additional Details: This is a permanent role offering a competitive salary of up to $60,000, depending on experience. The position may require occasional non traditional hours and local travel for meetings or events. Located in the University City area, this opportunity is ideal for an administrative professional seeking long term stability, meaningful work, and the chance to contribute to a mission driven nonprofit organization. If you're interested, please apply today with a Microsoft Word copy of your resume. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
05/02/2026
Full time
Our client, a well established nonprofit organization in the University City area, is seeking a highly organized and adaptable Administrative Assistant to provide comprehensive administrative and project support across the organization. This permanent, hybrid opportunity is ideal for a detail oriented professional who thrives in a mission driven environment, enjoys supporting multiple teams, and takes pride in operational excellence. About the Job: Provide administrative and project support to a designated department or executive, with flexibility to support other teams as organizational needs arise Serve as a key point of contact for internal staff and external partners, ensuring professional and effective communication Manage executive calendars, schedule meetings, and coordinate logistics Process invoices, receipts, expense reports, and departmental documentation Manage incoming and outgoing mail, correspondence, copying, filing, phone coverage, and travel arrangements Maintain departmental contacts and data within Salesforce Schedule interviews and assist with hiring coordination as directed Coordinate and attend internal team and administrative meetings Provide administrative and clerical support for organizational events, programs, and initiatives Assist with onboarding materials and maintain electronic and physical personnel files Provide backup administrative support to other members of the administrative team as needed Departmental Support May Include: Advancement & Marketing: Assist with processing fundraising and advancement activities Support events by assisting with guest check in, room setup, and coordination of deliveries Finance & Accounting: Track departmental budgets and assist with financial reporting Support invoice processing and check deposits Assist with corporate account administration and effort reporting Operations & Programming: Support onsite programming and organizational initiatives Assist with contract administration as needed About You: 2-3+ years of administrative experience in a professional office environment Strong organizational skills with the ability to manage multiple priorities and deadlines Highly detail oriented with excellent follow through Technically proficient, including Microsoft Outlook, Microsoft Office Suite, Canva, and Salesforce or comparable CRM systems Adaptable, flexible, and comfortable supporting multiple departments Customer service oriented with strong interpersonal and communication skills Professional, discreet, and trusted with handling sensitive information Collaborative team player who represents the organization positively to the community Additional Details: This is a permanent role offering a competitive salary of up to $60,000, depending on experience. The position may require occasional non traditional hours and local travel for meetings or events. Located in the University City area, this opportunity is ideal for an administrative professional seeking long term stability, meaningful work, and the chance to contribute to a mission driven nonprofit organization. If you're interested, please apply today with a Microsoft Word copy of your resume. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
Litigation Legal Assistant This Jobot Job is hosted by: Haley Lucas Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $65,000 - $85,000 per year A bit about us: Litigation Legal Assistant to join our dynamic, collaborative team. We're looking for a detail-oriented professional with a strong background in litigation support who can support three attorneys. In this vital role, you will work closely with our attorneys and paralegals to manage case files, conduct document review, perform legal research, and support all phases of litigation. Proficiency in legal software-particularly Aderant-is strongly preferred. The Litigation Legal & Administrative Assistant will also perform a wide range of administrative and legal support duties, including drafting, typing, and revising correspondence, memoranda, documents, time sheets, and project work; proofreading and ensuring the quality of all outgoing materials; handling telephone and mail distribution; coordinating travel arrangements; and maintaining organized, up-to-date files. Why join us? Medical/Dental/Vision 401k with match FSA Life insurance/ AD&D Hospital indemnity insurance Short and long term disability Job Details Responsibilities: As a Litigation Legal Assistant, you will be responsible for: 1. Assisting attorneys in preparation for hearings and trials, including drafting legal documents and correspondence. 2. Conducting extensive legal research to support case preparation and providing strategic insights. 3. Managing case files using legal case management software, ensuring documents are organized and easily accessible. 4. Providing comprehensive litigation support, including document review, discovery, and e-filing. 5. Handling heavy scheduling tasks, coordinating meetings, court dates, and deadlines. 6. Assisting with billing processes, ensuring accuracy and timeliness. 7. Preparing Tables of Authorities (TOA) and Tables of Contents (TOC) for legal documents. 8. Coordinating and managing the appeals litigation process, including filing notices of appeal, preparing record on appeal, and drafting appellate briefs. 9. Providing support in the construction practice area, including drafting construction contracts and handling construction disputes. Qualifications: The ideal candidate for this role must have: 1. A minimum of 5 years of experience as a Litigation Legal Assistant or in a similar role. 2. Proficiency in legal research and legal case management. 3. Extensive experience in litigation support, including document review and discovery. 4. Familiarity with TOA and TOC. 5. Experience in handling complex civil litigation and appeals litigation. 6. Strong skills in legal correspondence and drafting legal documents. 7. Proficiency in using legal software, with preference given to candidates with experience in Aderant software. 8. Experience in handling heavy scheduling tasks. 9. Familiarity with the construction practice area. 10. Excellent organizational skills and attention to detail. 11. Strong communication and interpersonal skills. 12. A proactive approach to problem-solving and the ability to work under pressure. 13. A Bachelor's degree in Law, Paralegal Studies, or a related field is preferred. Join our team and contribute to our mission of providing high-quality legal services with professionalism, integrity, and respect for our clients. Apply now! Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
05/02/2026
Full time
Litigation Legal Assistant This Jobot Job is hosted by: Haley Lucas Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $65,000 - $85,000 per year A bit about us: Litigation Legal Assistant to join our dynamic, collaborative team. We're looking for a detail-oriented professional with a strong background in litigation support who can support three attorneys. In this vital role, you will work closely with our attorneys and paralegals to manage case files, conduct document review, perform legal research, and support all phases of litigation. Proficiency in legal software-particularly Aderant-is strongly preferred. The Litigation Legal & Administrative Assistant will also perform a wide range of administrative and legal support duties, including drafting, typing, and revising correspondence, memoranda, documents, time sheets, and project work; proofreading and ensuring the quality of all outgoing materials; handling telephone and mail distribution; coordinating travel arrangements; and maintaining organized, up-to-date files. Why join us? Medical/Dental/Vision 401k with match FSA Life insurance/ AD&D Hospital indemnity insurance Short and long term disability Job Details Responsibilities: As a Litigation Legal Assistant, you will be responsible for: 1. Assisting attorneys in preparation for hearings and trials, including drafting legal documents and correspondence. 2. Conducting extensive legal research to support case preparation and providing strategic insights. 3. Managing case files using legal case management software, ensuring documents are organized and easily accessible. 4. Providing comprehensive litigation support, including document review, discovery, and e-filing. 5. Handling heavy scheduling tasks, coordinating meetings, court dates, and deadlines. 6. Assisting with billing processes, ensuring accuracy and timeliness. 7. Preparing Tables of Authorities (TOA) and Tables of Contents (TOC) for legal documents. 8. Coordinating and managing the appeals litigation process, including filing notices of appeal, preparing record on appeal, and drafting appellate briefs. 9. Providing support in the construction practice area, including drafting construction contracts and handling construction disputes. Qualifications: The ideal candidate for this role must have: 1. A minimum of 5 years of experience as a Litigation Legal Assistant or in a similar role. 2. Proficiency in legal research and legal case management. 3. Extensive experience in litigation support, including document review and discovery. 4. Familiarity with TOA and TOC. 5. Experience in handling complex civil litigation and appeals litigation. 6. Strong skills in legal correspondence and drafting legal documents. 7. Proficiency in using legal software, with preference given to candidates with experience in Aderant software. 8. Experience in handling heavy scheduling tasks. 9. Familiarity with the construction practice area. 10. Excellent organizational skills and attention to detail. 11. Strong communication and interpersonal skills. 12. A proactive approach to problem-solving and the ability to work under pressure. 13. A Bachelor's degree in Law, Paralegal Studies, or a related field is preferred. Join our team and contribute to our mission of providing high-quality legal services with professionalism, integrity, and respect for our clients. Apply now! Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
(Private Family Assistant with Driving & Logistics Focus) Location: Atherton, CA 94027 (On-site with local travel) Job Type: Full-Time (40 hours/week), Hourly, Non-Exempt Posting ID: PA-2025B Posting Date: June 12, 2025 Availability: Typical 9 AM - 5:30 PM, Monday-Friday. Be available and on-call as needed. Compensation: $72,800 - $270,000/year DOE Up to 20% discretionary annual bonus Full benefits: Health insurance, vacation, sick days, paid holidays Paid meal breaks Regular performance reviews Travel required as needed At-Will Employment Notice: This is an at-will position. Either the employee or Excellence Services may terminate the employment relationship at any time, with or without cause or notice. About the Role: This newly defined role supports a private household with a strategic blend of personal assistance, transportation, and operational coordination. Reporting to the House Manager and collaborating with a team of PAs, the Executive Personal Assistant & Chauffeur will be hands-on with logistical support, regional driving, project oversight, and high-level discretion. This is not a purely driving position-candidates must be comfortable managing tasks across scheduling, errands, and vendor coordination, while prioritizing confidentiality and proactive service. Key Responsibilities: Personal Logistics & Driving Support Provide safe, professional transportation of Principal(s) across the Bay Area and occasionally statewide. Maintain vehicle presentation, track servicing schedules, and proactively manage upkeep. Execute daily and ad hoc errands such as shopping, courier services, returns, banking, and pick-ups. Respond quickly to unexpected schedule shifts, airport runs, or late-night logistics. Administrative & Vendor Coordination Manage vendor schedules and supervise on-site visits (florists, repairs, stylists, tech services, etc.). Track key project timelines, review contractor quotes, and facilitate approvals. Assist with home inventory, light purchasing, and administrative errands such as mail, storage, or document drop-offs. Maintain digital files, coordinate minor travel bookings or confirmations when needed. Household & Team Integration Support Principals in various household management tasks with poise and initiative. Join staff check-ins to report project updates and ensure aligned task execution. Provide support for small-scale events, guest arrivals, or family travel prep. Qualifications: Bachelor's degree or equivalent professional experience required. Minimum 3-5 years in a similar hybrid Personal Assistant or Chauffeur capacity. Prior luxury or private household experience strongly preferred. Clean California driver's license; familiarity with Bay Area roads essential. Proficient in G Suite, iPhone, MacBook, and modern task tools. Highly organized, punctual, and resilient under pressure. Clear communicator with discretion and polished demeanor. Must be legally authorized to work in the U.S. Able to pass extensive background check and screenings. Core Values: Principals First: Act in the best interest of the household at all times. Discretion & Accountability: Uphold privacy and take ownership of results. Efficiency: Work with precision, urgency, and adaptability. Growth-Oriented: Seek learning opportunities and embrace feedback. Integrity: Consistently deliver reliable and respectful service. Why Join Us? Prestige & Professionalism: Operate in a refined, high-expectation setting. Team Culture: Join a respectful, values-driven household team. Advancement: Take advantage of structured reviews and performance incentives. Tools & Tech: Leverage cutting-edge platforms to streamline communication and logistics. Flexibility: Each day presents new challenges across people, places, and priorities. Note: The scope of this position may evolve based on household needs. Applicants must demonstrate flexibility, discretion, and readiness for immediate or phased onboarding.
05/02/2026
Full time
(Private Family Assistant with Driving & Logistics Focus) Location: Atherton, CA 94027 (On-site with local travel) Job Type: Full-Time (40 hours/week), Hourly, Non-Exempt Posting ID: PA-2025B Posting Date: June 12, 2025 Availability: Typical 9 AM - 5:30 PM, Monday-Friday. Be available and on-call as needed. Compensation: $72,800 - $270,000/year DOE Up to 20% discretionary annual bonus Full benefits: Health insurance, vacation, sick days, paid holidays Paid meal breaks Regular performance reviews Travel required as needed At-Will Employment Notice: This is an at-will position. Either the employee or Excellence Services may terminate the employment relationship at any time, with or without cause or notice. About the Role: This newly defined role supports a private household with a strategic blend of personal assistance, transportation, and operational coordination. Reporting to the House Manager and collaborating with a team of PAs, the Executive Personal Assistant & Chauffeur will be hands-on with logistical support, regional driving, project oversight, and high-level discretion. This is not a purely driving position-candidates must be comfortable managing tasks across scheduling, errands, and vendor coordination, while prioritizing confidentiality and proactive service. Key Responsibilities: Personal Logistics & Driving Support Provide safe, professional transportation of Principal(s) across the Bay Area and occasionally statewide. Maintain vehicle presentation, track servicing schedules, and proactively manage upkeep. Execute daily and ad hoc errands such as shopping, courier services, returns, banking, and pick-ups. Respond quickly to unexpected schedule shifts, airport runs, or late-night logistics. Administrative & Vendor Coordination Manage vendor schedules and supervise on-site visits (florists, repairs, stylists, tech services, etc.). Track key project timelines, review contractor quotes, and facilitate approvals. Assist with home inventory, light purchasing, and administrative errands such as mail, storage, or document drop-offs. Maintain digital files, coordinate minor travel bookings or confirmations when needed. Household & Team Integration Support Principals in various household management tasks with poise and initiative. Join staff check-ins to report project updates and ensure aligned task execution. Provide support for small-scale events, guest arrivals, or family travel prep. Qualifications: Bachelor's degree or equivalent professional experience required. Minimum 3-5 years in a similar hybrid Personal Assistant or Chauffeur capacity. Prior luxury or private household experience strongly preferred. Clean California driver's license; familiarity with Bay Area roads essential. Proficient in G Suite, iPhone, MacBook, and modern task tools. Highly organized, punctual, and resilient under pressure. Clear communicator with discretion and polished demeanor. Must be legally authorized to work in the U.S. Able to pass extensive background check and screenings. Core Values: Principals First: Act in the best interest of the household at all times. Discretion & Accountability: Uphold privacy and take ownership of results. Efficiency: Work with precision, urgency, and adaptability. Growth-Oriented: Seek learning opportunities and embrace feedback. Integrity: Consistently deliver reliable and respectful service. Why Join Us? Prestige & Professionalism: Operate in a refined, high-expectation setting. Team Culture: Join a respectful, values-driven household team. Advancement: Take advantage of structured reviews and performance incentives. Tools & Tech: Leverage cutting-edge platforms to streamline communication and logistics. Flexibility: Each day presents new challenges across people, places, and priorities. Note: The scope of this position may evolve based on household needs. Applicants must demonstrate flexibility, discretion, and readiness for immediate or phased onboarding.
Are you a Legal AA? Do you have litigation experience? Would you like to work with a highly regarded law firm? If so, R & W Group has a great new opportunity! One of our favorite law firm clients is looking for a Legal Administrative Assistant (LAA) in the DC office. This role encompasses a wide range of advanced administrative support services aimed at facilitating the smooth operation of the firm and aiding attorneys and clients. This position is pivotal in overseeing diverse administrative tasks, handling billing and accounting matters, utilizing excellent technical skills to produce high-quality work product, and working on a variety of projects. Additionally, you would serve as a primary liaison between clients and staff, ensuring effective communication and addressing client queries. This role will also provide back-up support to Legal Administrative Assistant teams. Required Skills and Abilities 5 + years of experience supporting attorneys, executives, or managers preferred. College graduate with a bachelor's degree or equivalent legal administrative experience in a law firm environment. Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, 3E (or Elite) (strongly preferred), InterAction (contacts), Adobe Suite (or equivalent software). Ability to work in a collaborative environment and to work harmoniously and effectively with others as part of a team. Exceptional organizational and time-management skills that reflect the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail and efficiently meet deadlines. Excellent oral and written communication, analytic, and problem-solving skills. Professional interpersonal skills with a positive attitude complemented by a flexible, proactive, and resourceful approach. Availability to work overtime as requested. Ability to lift up to 30 pounds (full banker box weight). Key Responsibilities Legal Document Production and Administrative Support Provide comprehensive administrative and legal support to attorneys, including advanced document production in Word, Excel, and PowerPoint using Firm-approved formats. Prepare and revise legal documents, comparisons, and tables of contents and authorities. Assist with PowerPoint presentations and basic graphic enhancements. Proofread all draft and final documents to ensure accuracy, consistency, and compliance with Firm standards. Billing, Time Entry, and Financial Administration Manage attorney billing and accounting functions in compliance with client guidelines and Firm policies. Open new clients and matters, prepare and distribute monthly bills for attorney review, process write-offs, transfers, corrections, and apply retainers to fees and disbursements. Enter, review, and finalize attorney time entries; monitor deadlines; reconcile corporate credit card statements; and process expense reports. Court Filings, Docketing, and Litigation Support Maintain working knowledge of state and federal court and agency filing procedures. Coordinate court filings, transcript requests, and litigation searches. Submit docketing requests and maintain tickler systems in coordination with the Docket Coordinator. Track case and motion deadlines in accordance with applicable rules and follow up with attorneys and paralegals as needed. Calendaring, Meetings, and Travel Coordination Maintain attorneys' Outlook calendars, schedule meetings, court appearances, and appointments, and provide reminders. Arrange complex domestic and international travel, including flights, hotels, transfers, itineraries, and visa documentation, and proactively manage last-minute changes. Document Management, Filing, and Records Coordination Organize and maintain client and administrative files in both electronic and paper formats, including iManage. Ensure documents are saved to appropriate workspaces with accurate metadata. Contact Management and Client Relationship Support Maintain attorney contacts in the Firm's client relationship management system (InterAction). Enter activity notes related to meetings, events, and marketing efforts, and assist attorneys with basic InterAction and Outlook integration questions. Office, Mail, and Reception Support Open and distribute incoming mail and coordinate outgoing deliveries via mail, courier, or overnight services. Perform and/or coordinate copying, scanning, printing, and bindery services, including large projects with Office Services. Team Collaboration and Backup Support Actively participate as a member of the Legal Administrative Assistants team by supporting attorneys and colleagues as needed. Coordinate coverage with backup team members, maintain awareness of shared deadlines, and assist with team-based projects. Solid compensation ($85 - 105k, depending upon experience). Great benefits including health insurance and 401k plan. The firm currently follows a hybrid schedule with a minimum of three in-office days per week. Some travel may be required for training and meetings. Amazing team. Apply online or register with us at .
05/02/2026
Full time
Are you a Legal AA? Do you have litigation experience? Would you like to work with a highly regarded law firm? If so, R & W Group has a great new opportunity! One of our favorite law firm clients is looking for a Legal Administrative Assistant (LAA) in the DC office. This role encompasses a wide range of advanced administrative support services aimed at facilitating the smooth operation of the firm and aiding attorneys and clients. This position is pivotal in overseeing diverse administrative tasks, handling billing and accounting matters, utilizing excellent technical skills to produce high-quality work product, and working on a variety of projects. Additionally, you would serve as a primary liaison between clients and staff, ensuring effective communication and addressing client queries. This role will also provide back-up support to Legal Administrative Assistant teams. Required Skills and Abilities 5 + years of experience supporting attorneys, executives, or managers preferred. College graduate with a bachelor's degree or equivalent legal administrative experience in a law firm environment. Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, 3E (or Elite) (strongly preferred), InterAction (contacts), Adobe Suite (or equivalent software). Ability to work in a collaborative environment and to work harmoniously and effectively with others as part of a team. Exceptional organizational and time-management skills that reflect the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail and efficiently meet deadlines. Excellent oral and written communication, analytic, and problem-solving skills. Professional interpersonal skills with a positive attitude complemented by a flexible, proactive, and resourceful approach. Availability to work overtime as requested. Ability to lift up to 30 pounds (full banker box weight). Key Responsibilities Legal Document Production and Administrative Support Provide comprehensive administrative and legal support to attorneys, including advanced document production in Word, Excel, and PowerPoint using Firm-approved formats. Prepare and revise legal documents, comparisons, and tables of contents and authorities. Assist with PowerPoint presentations and basic graphic enhancements. Proofread all draft and final documents to ensure accuracy, consistency, and compliance with Firm standards. Billing, Time Entry, and Financial Administration Manage attorney billing and accounting functions in compliance with client guidelines and Firm policies. Open new clients and matters, prepare and distribute monthly bills for attorney review, process write-offs, transfers, corrections, and apply retainers to fees and disbursements. Enter, review, and finalize attorney time entries; monitor deadlines; reconcile corporate credit card statements; and process expense reports. Court Filings, Docketing, and Litigation Support Maintain working knowledge of state and federal court and agency filing procedures. Coordinate court filings, transcript requests, and litigation searches. Submit docketing requests and maintain tickler systems in coordination with the Docket Coordinator. Track case and motion deadlines in accordance with applicable rules and follow up with attorneys and paralegals as needed. Calendaring, Meetings, and Travel Coordination Maintain attorneys' Outlook calendars, schedule meetings, court appearances, and appointments, and provide reminders. Arrange complex domestic and international travel, including flights, hotels, transfers, itineraries, and visa documentation, and proactively manage last-minute changes. Document Management, Filing, and Records Coordination Organize and maintain client and administrative files in both electronic and paper formats, including iManage. Ensure documents are saved to appropriate workspaces with accurate metadata. Contact Management and Client Relationship Support Maintain attorney contacts in the Firm's client relationship management system (InterAction). Enter activity notes related to meetings, events, and marketing efforts, and assist attorneys with basic InterAction and Outlook integration questions. Office, Mail, and Reception Support Open and distribute incoming mail and coordinate outgoing deliveries via mail, courier, or overnight services. Perform and/or coordinate copying, scanning, printing, and bindery services, including large projects with Office Services. Team Collaboration and Backup Support Actively participate as a member of the Legal Administrative Assistants team by supporting attorneys and colleagues as needed. Coordinate coverage with backup team members, maintain awareness of shared deadlines, and assist with team-based projects. Solid compensation ($85 - 105k, depending upon experience). Great benefits including health insurance and 401k plan. The firm currently follows a hybrid schedule with a minimum of three in-office days per week. Some travel may be required for training and meetings. Amazing team. Apply online or register with us at .
Immediate contract opportunity for an Administrative Assistant with direct client in Manhattan, NY. Trigyn's direct government client has an immediate need for an Administrative Assistant in Manhattan, NY. Description: Generation and oversight of case lists, Creation of Law legal notices and other documents, working within databases like AS400, Siebel, etc., Ensuring compliance with deadlines for warrants, working with the E-filing team, interacting with New York Court databases, data entry. Processing court calendar information. Daily Duties/Tasks: • Data entry • Electronic Filing • Generating Notices & other documents • Processing court calendar info • Attorney support. NEW YORK CITY HOUSING AUTHORITY RESIDENTS STRONGLY ENCOURAGED TO APPLY. TRIGYN IS AN EQUAL OPPORTUNITY EMPLOYER About Trigyn: Trigyn is an IT Services Company that has been in business for 30 years with more than 1,500 resources deployed today. Trigyn is ISO 9001:2015, ISO 27001:2013 (ISMS) and CMMI Level 5 Certified. Trigyn is an E-Verify Employer.
05/02/2026
Full time
Immediate contract opportunity for an Administrative Assistant with direct client in Manhattan, NY. Trigyn's direct government client has an immediate need for an Administrative Assistant in Manhattan, NY. Description: Generation and oversight of case lists, Creation of Law legal notices and other documents, working within databases like AS400, Siebel, etc., Ensuring compliance with deadlines for warrants, working with the E-filing team, interacting with New York Court databases, data entry. Processing court calendar information. Daily Duties/Tasks: • Data entry • Electronic Filing • Generating Notices & other documents • Processing court calendar info • Attorney support. NEW YORK CITY HOUSING AUTHORITY RESIDENTS STRONGLY ENCOURAGED TO APPLY. TRIGYN IS AN EQUAL OPPORTUNITY EMPLOYER About Trigyn: Trigyn is an IT Services Company that has been in business for 30 years with more than 1,500 resources deployed today. Trigyn is ISO 9001:2015, ISO 27001:2013 (ISMS) and CMMI Level 5 Certified. Trigyn is an E-Verify Employer.
Our client, a financial services and advisory firm, is seeking an Administrative Assistant to support a high-performing, growing, and tech-savvy team. This hybrid role is based out of their Newtown Square, PA office and is ideal for an adaptable, detail-oriented administrative professional looking to join a team that values innovation, collaboration, and communication. This role requires experience inprofessional services (consulting, accounting, legal, financial services, or advisory environments). About You 3+ years of administrative or coordination experience in a corporate environment Experience working in professional services (consulting, accounting, legal, financial services, or advisory environments). Strong organizational skills and attention to detail Excellent communication and interpersonal skills Ability to manage multiple priorities and meet deadlines independently Proactive, resourceful, and comfortable working in a fast-paced environment Tech-savvy, with proficiency in Microsoft Office and openness to learning new tools (including AI-based tools) About the Job Provide administrative support to a high-performing, fast-paced advisory team Coordinate complex domestic and international travel arrangements, including itineraries and logistics Manage and process expense reports using Concur Assist with calendar management, scheduling, and meeting coordination Support general administrative and operational needs, including documentation, communication, and ad hoc projects Serve as a reliable point of contact for team members, maintaining organization and efficiency across priorities This cpermanent role will work 3 days a week in the organization's office in Newtown Square, and is paying up to 110k depending on experience. This role is perfect for a team player with strong administrative skills looking to grow within a professional services environment. Apply to this role today with a Microsoft Word copy of your resume! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
05/02/2026
Full time
Our client, a financial services and advisory firm, is seeking an Administrative Assistant to support a high-performing, growing, and tech-savvy team. This hybrid role is based out of their Newtown Square, PA office and is ideal for an adaptable, detail-oriented administrative professional looking to join a team that values innovation, collaboration, and communication. This role requires experience inprofessional services (consulting, accounting, legal, financial services, or advisory environments). About You 3+ years of administrative or coordination experience in a corporate environment Experience working in professional services (consulting, accounting, legal, financial services, or advisory environments). Strong organizational skills and attention to detail Excellent communication and interpersonal skills Ability to manage multiple priorities and meet deadlines independently Proactive, resourceful, and comfortable working in a fast-paced environment Tech-savvy, with proficiency in Microsoft Office and openness to learning new tools (including AI-based tools) About the Job Provide administrative support to a high-performing, fast-paced advisory team Coordinate complex domestic and international travel arrangements, including itineraries and logistics Manage and process expense reports using Concur Assist with calendar management, scheduling, and meeting coordination Support general administrative and operational needs, including documentation, communication, and ad hoc projects Serve as a reliable point of contact for team members, maintaining organization and efficiency across priorities This cpermanent role will work 3 days a week in the organization's office in Newtown Square, and is paying up to 110k depending on experience. This role is perfect for a team player with strong administrative skills looking to grow within a professional services environment. Apply to this role today with a Microsoft Word copy of your resume! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
Diverse Firm Ranked Top Workplace Year after Year! This Jobot Job is hosted by: Jessica Hughes Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $55,000 - $65,000 per year A bit about us: We are a diverse and sophisticated firm consistently ranked a Top Workplace in Pittsburgh year after year. We are committed to workplace where all employees contributions are valued and a part of our success, We provide our clients with sophisticated and savvy legal advice and winning litigation. If you are are experienced legal assistant with 2 years experience in commercial real estate law who wants to be part of our team, please apply or email your resume to Why join us? Do you want to work with some of the nation's best Clients AND enjoy time at home w/ family? We do too! Meaningful Work! Best in Class Firm! Competitive Compensation Package! Complete Benefits Package! Flexible Work Schedules! Accelerated Career Growth! Fun Company Activities! Many More! Job Details Job Details: We are currently seeking a highly skilled and motivated Legal Assistant with a focus on real estate law to join our dynamic team. This is a permanent position that offers a unique opportunity to work directly with our team of experienced attorneys and paralegals on a variety of real estate transactions. The successful candidate will play a critical role in supporting our team by managing and executing real estate transactions from start to finish, including preparing and reviewing legal documents, conducting research, and communicating with clients and other stakeholders. Responsibilities: 1. Provide administrative support to 4 attorneys in Real Estate Practice 2. Assist the firm's Director of Title Services with closing 3. Assist with billing and invoicing 4. Case file management and document preparation 5. Track attorney expenses and reimbursements 6. Prepare and send letters Qualifications: 1. A minimum of 2 years of experience as a Legal Assistant in Real Estate 2. A bachelor's degree in preferred but not required 3. Some experience with AP/AR If you are a detail-oriented professional with a passion for real estate law and a proven track record of success in a similar role, we would love to hear from you. Join our team and be part of our mission to provide top-notch legal services to our clients. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
05/02/2026
Full time
Diverse Firm Ranked Top Workplace Year after Year! This Jobot Job is hosted by: Jessica Hughes Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $55,000 - $65,000 per year A bit about us: We are a diverse and sophisticated firm consistently ranked a Top Workplace in Pittsburgh year after year. We are committed to workplace where all employees contributions are valued and a part of our success, We provide our clients with sophisticated and savvy legal advice and winning litigation. If you are are experienced legal assistant with 2 years experience in commercial real estate law who wants to be part of our team, please apply or email your resume to Why join us? Do you want to work with some of the nation's best Clients AND enjoy time at home w/ family? We do too! Meaningful Work! Best in Class Firm! Competitive Compensation Package! Complete Benefits Package! Flexible Work Schedules! Accelerated Career Growth! Fun Company Activities! Many More! Job Details Job Details: We are currently seeking a highly skilled and motivated Legal Assistant with a focus on real estate law to join our dynamic team. This is a permanent position that offers a unique opportunity to work directly with our team of experienced attorneys and paralegals on a variety of real estate transactions. The successful candidate will play a critical role in supporting our team by managing and executing real estate transactions from start to finish, including preparing and reviewing legal documents, conducting research, and communicating with clients and other stakeholders. Responsibilities: 1. Provide administrative support to 4 attorneys in Real Estate Practice 2. Assist the firm's Director of Title Services with closing 3. Assist with billing and invoicing 4. Case file management and document preparation 5. Track attorney expenses and reimbursements 6. Prepare and send letters Qualifications: 1. A minimum of 2 years of experience as a Legal Assistant in Real Estate 2. A bachelor's degree in preferred but not required 3. Some experience with AP/AR If you are a detail-oriented professional with a passion for real estate law and a proven track record of success in a similar role, we would love to hear from you. Join our team and be part of our mission to provide top-notch legal services to our clients. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
Human Resources Administrative Assistant Full Time (Remote) Network Runners, Inc., an IT consulting company looking for an HR Administrative Assistant Full Time. The ideal candidate will be an energetic individual who has a positive attitude and eager to learn and grow with the company. This person must be able to prioritize and handle multiple tasks in an efficient manner. Integrity, a positive attitude, dependability and team orientation is required for this position. Job Description: Human Resources Administrative Assistant Human Resources Administrative Assistant Job Purpose: Support in screening and interviewing applicants; preparing payroll; orienting new employees; administering employee benefit programs. Human Resources Administrative Assistant Job Duties: Provides job candidates by screening, interviewing, and testing applicants; notifying existing staff of internal opportunities; maintaining personnel records; obtaining temporary staff from agencies. Pays employees by calculating pay; distributing checks; maintaining records. Administers medical insurance, disability programs by advising employees of eligibility; providing application information; helping with form completion; verifying submission; notifying employees of approvals. Monitors unemployment claims by reviewing claims; substantiating documentation; requesting legal counsel review. Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time. Orients new employees by providing orientation information packets; reviewing company policies; gathering withholding and other payroll information; explaining and obtaining signatures for benefit programs. Documents human resources actions by completing forms, reports, logs, and records. Updates job knowledge by participating in educational opportunities; reading professional publications. Accomplishes human resources department and organization mission by completing related results as needed. Skills/Qualifications: Administrative Writing Skills, Verbal Communication, Maintaining Employee Files, Compensation and Wage Structure, Orienting Employees, Benefits Administration, Interviewing Skills, Professionalism, Organization, Teamwork. Must be proficient in Microsoft Office Suite products: Specifically - Word, Excel and PowerPoint. Candidates must be able to clear Background / Drug test Please submit your resume along with your salary expectation.
05/01/2026
Full time
Human Resources Administrative Assistant Full Time (Remote) Network Runners, Inc., an IT consulting company looking for an HR Administrative Assistant Full Time. The ideal candidate will be an energetic individual who has a positive attitude and eager to learn and grow with the company. This person must be able to prioritize and handle multiple tasks in an efficient manner. Integrity, a positive attitude, dependability and team orientation is required for this position. Job Description: Human Resources Administrative Assistant Human Resources Administrative Assistant Job Purpose: Support in screening and interviewing applicants; preparing payroll; orienting new employees; administering employee benefit programs. Human Resources Administrative Assistant Job Duties: Provides job candidates by screening, interviewing, and testing applicants; notifying existing staff of internal opportunities; maintaining personnel records; obtaining temporary staff from agencies. Pays employees by calculating pay; distributing checks; maintaining records. Administers medical insurance, disability programs by advising employees of eligibility; providing application information; helping with form completion; verifying submission; notifying employees of approvals. Monitors unemployment claims by reviewing claims; substantiating documentation; requesting legal counsel review. Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time. Orients new employees by providing orientation information packets; reviewing company policies; gathering withholding and other payroll information; explaining and obtaining signatures for benefit programs. Documents human resources actions by completing forms, reports, logs, and records. Updates job knowledge by participating in educational opportunities; reading professional publications. Accomplishes human resources department and organization mission by completing related results as needed. Skills/Qualifications: Administrative Writing Skills, Verbal Communication, Maintaining Employee Files, Compensation and Wage Structure, Orienting Employees, Benefits Administration, Interviewing Skills, Professionalism, Organization, Teamwork. Must be proficient in Microsoft Office Suite products: Specifically - Word, Excel and PowerPoint. Candidates must be able to clear Background / Drug test Please submit your resume along with your salary expectation.
About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As we continue to expand and transform the primary care experience, we're looking for a Practice Coordinator to join us on our journey to make it drastically easier for customers to find, choose, afford, and engage with the services, products, and professionals they need to get and stay healthy! As a Practice Coordinator at One Medical, you will be the onsite lead and support your practice team members in delivering the highest quality and best experience to our patients. You will be responsible for championing best practices with our patients and team members to ensure the practice runs smoothly with a focus on operational excellence, active daily management, scheduling, inventory management, and facilities management. The Practice Coordinator is the subject matter expert on workflows and processes and serves as the practice team's main point of contact for daily clinical operational oversight. You will motivate, support, and under direction of your Operations Manager, provide direction, and coach your teammates to ensure consistent high performance of the practice and support your team through change and growth. You are proficient in the art of customer-service, support roles, administrative work, and motivating a team or peers, especially through times of change. You are skilled in nuanced patient communication with an emphasis on consistent high quality patient-centered experiences, and foster open communication with team members. You are currently looking for your next opportunity to support and lead a team at an organization that is transforming healthcare. If this sounds like you, we would love to connect. What you'll likely work on: Ensure operational readiness of the practice through regular team check ins, review of staffing, monitoring of task queues, adherence to standard work, and conducting end of month practice operations such as publishing shift schedules for both administrative and clinical team members Provide team support and leadership through training, coaching, and mentoring of team members and team recognition Drive performance improvement though active daily management, including office huddle facilitation and monitoring performance metrics Perform inventory management including ordering and receiving supplies, expiration tracking, waste minimization, and completing counts Support the financial health of the practice through office budget review and managing copay and revenue cycle Monitor and own Net Promoter Score (NPS) responses and respond to service recovery cases, escalating to the Operations Manager as needed In partnership with with Clinical Leadership and the Operations Manager, support quality health outcomes, patient safety, regulatory compliance, and implement improvement initiatives to manage population health Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, and strong knowledge of billing and insurance All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectation, perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization, and supporting facility, security, and IT requests as encountered Clinical duties may include providing best in class venipuncture services on a population ranging from pediatrics to geriatrics, and performing and assisting with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs What you'll need: At least 1 year of experience in a supervisory or lead role in high touch customer service or patient facing healthcare Proven ability to foster strong, collaborative team-dynamics that ensure a supportive and engaged team culture Experience working on collaborative, diverse and feedback-driven multi-disciplinary teams Strong written and verbal communication skills Successful completion of One Medical clinical training and state required education and/or certifications within first six months of employment (One Medical sponsored) Relevant experience as a Medical Assistant or Phlebotomist preferred; those without experience are encouraged to apply (training is provided) Proven track record of leading successful change management and process improvement efforts preferred Experience in healthcare, with a solid understanding of billing and insurance, is preferred Physical Demands: Mostly sedentary work duties require exerting up to ten pounds of force occasionally and/or small amounts of force frequently. Sedentary work typically involves sitting most of the time, but may involve walking or standing for brief periods. Competitive salary: starts at $22.50 per hour This is a full-time role, working 40 hours per week, Monday - Friday either 7:30AM - 4:30PM or 8:30AM - 5:30PM based in-person with our team and patients at offices in North Hills, NC. One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: Taking care of you today Paid sabbatical for every five years of service Free One Medical memberships for yourself, your friends and family Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues Competitive Medical, Dental and Vision plans Pre-Tax commuter benefits PTO cash outs - Option to cash out up to 40 accrued hours per year Protecting your future for you and your family 401K match Credit towards emergency childcare Company paid maternity and paternity leave Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance In addition to the comprehensive benefits package outlined above, practicing clinicians also receive Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%. UpToDate Subscription - An evidence-based clinical research tool Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education Rounds - Providers end patient care one hour early each week to participate in this shared learning experience Discounted rate to attend One Medical's Annual REAL primary care conference One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information.
05/01/2026
Full time
About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As we continue to expand and transform the primary care experience, we're looking for a Practice Coordinator to join us on our journey to make it drastically easier for customers to find, choose, afford, and engage with the services, products, and professionals they need to get and stay healthy! As a Practice Coordinator at One Medical, you will be the onsite lead and support your practice team members in delivering the highest quality and best experience to our patients. You will be responsible for championing best practices with our patients and team members to ensure the practice runs smoothly with a focus on operational excellence, active daily management, scheduling, inventory management, and facilities management. The Practice Coordinator is the subject matter expert on workflows and processes and serves as the practice team's main point of contact for daily clinical operational oversight. You will motivate, support, and under direction of your Operations Manager, provide direction, and coach your teammates to ensure consistent high performance of the practice and support your team through change and growth. You are proficient in the art of customer-service, support roles, administrative work, and motivating a team or peers, especially through times of change. You are skilled in nuanced patient communication with an emphasis on consistent high quality patient-centered experiences, and foster open communication with team members. You are currently looking for your next opportunity to support and lead a team at an organization that is transforming healthcare. If this sounds like you, we would love to connect. What you'll likely work on: Ensure operational readiness of the practice through regular team check ins, review of staffing, monitoring of task queues, adherence to standard work, and conducting end of month practice operations such as publishing shift schedules for both administrative and clinical team members Provide team support and leadership through training, coaching, and mentoring of team members and team recognition Drive performance improvement though active daily management, including office huddle facilitation and monitoring performance metrics Perform inventory management including ordering and receiving supplies, expiration tracking, waste minimization, and completing counts Support the financial health of the practice through office budget review and managing copay and revenue cycle Monitor and own Net Promoter Score (NPS) responses and respond to service recovery cases, escalating to the Operations Manager as needed In partnership with with Clinical Leadership and the Operations Manager, support quality health outcomes, patient safety, regulatory compliance, and implement improvement initiatives to manage population health Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, and strong knowledge of billing and insurance All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectation, perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization, and supporting facility, security, and IT requests as encountered Clinical duties may include providing best in class venipuncture services on a population ranging from pediatrics to geriatrics, and performing and assisting with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs What you'll need: At least 1 year of experience in a supervisory or lead role in high touch customer service or patient facing healthcare Proven ability to foster strong, collaborative team-dynamics that ensure a supportive and engaged team culture Experience working on collaborative, diverse and feedback-driven multi-disciplinary teams Strong written and verbal communication skills Successful completion of One Medical clinical training and state required education and/or certifications within first six months of employment (One Medical sponsored) Relevant experience as a Medical Assistant or Phlebotomist preferred; those without experience are encouraged to apply (training is provided) Proven track record of leading successful change management and process improvement efforts preferred Experience in healthcare, with a solid understanding of billing and insurance, is preferred Physical Demands: Mostly sedentary work duties require exerting up to ten pounds of force occasionally and/or small amounts of force frequently. Sedentary work typically involves sitting most of the time, but may involve walking or standing for brief periods. Competitive salary: starts at $22.50 per hour This is a full-time role, working 40 hours per week, Monday - Friday either 7:30AM - 4:30PM or 8:30AM - 5:30PM based in-person with our team and patients at offices in North Hills, NC. One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: Taking care of you today Paid sabbatical for every five years of service Free One Medical memberships for yourself, your friends and family Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues Competitive Medical, Dental and Vision plans Pre-Tax commuter benefits PTO cash outs - Option to cash out up to 40 accrued hours per year Protecting your future for you and your family 401K match Credit towards emergency childcare Company paid maternity and paternity leave Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance In addition to the comprehensive benefits package outlined above, practicing clinicians also receive Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%. UpToDate Subscription - An evidence-based clinical research tool Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education Rounds - Providers end patient care one hour early each week to participate in this shared learning experience Discounted rate to attend One Medical's Annual REAL primary care conference One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information.
Human Resources Administrative Assistant Part Time (Remote) Network Runners, Inc., an IT consulting company looking for an HR Administrative Assistant Part Time. The ideal candidate will be an energetic individual who has a positive attitude and eager to learn and grow with the company. This person must be able to prioritize and handle multiple tasks in an efficient manner. Integrity, a positive attitude, dependability and team orientation is required for this position. Job Description: Human Resources Administrative Assistant Human Resources Administrative Assistant Job Purpose: Support in screening and interviewing applicants; preparing payroll; orienting new employees; administering employee benefit programs. Human Resources Administrative Assistant Job Duties: Provides job candidates by screening, interviewing, and testing applicants; notifying existing staff of internal opportunities; maintaining personnel records; obtaining temporary staff from agencies. Pays employees by calculating pay; distributing checks; maintaining records. Administers medical insurance, disability programs by advising employees of eligibility; providing application information; helping with form completion; verifying submission; notifying employees of approvals. Monitors unemployment claims by reviewing claims; substantiating documentation; requesting legal counsel review. Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time. Orients new employees by providing orientation information packets; reviewing company policies; gathering withholding and other payroll information; explaining and obtaining signatures for benefit programs. Documents human resources actions by completing forms, reports, logs, and records. Updates job knowledge by participating in educational opportunities; reading professional publications. Accomplishes human resources department and organization mission by completing related results as needed. Skills/Qualifications: Administrative Writing Skills, Verbal Communication, Maintaining Employee Files, Compensation and Wage Structure, Orienting Employees, Benefits Administration, Interviewing Skills, Professionalism, Organization, Teamwork. Must be proficient in Microsoft Office Suite products: Specifically - Word, Excel and PowerPoint. Candidates must be able to clear Background / Drug test Please submit your resume along with your salary expectation.
05/01/2026
Full time
Human Resources Administrative Assistant Part Time (Remote) Network Runners, Inc., an IT consulting company looking for an HR Administrative Assistant Part Time. The ideal candidate will be an energetic individual who has a positive attitude and eager to learn and grow with the company. This person must be able to prioritize and handle multiple tasks in an efficient manner. Integrity, a positive attitude, dependability and team orientation is required for this position. Job Description: Human Resources Administrative Assistant Human Resources Administrative Assistant Job Purpose: Support in screening and interviewing applicants; preparing payroll; orienting new employees; administering employee benefit programs. Human Resources Administrative Assistant Job Duties: Provides job candidates by screening, interviewing, and testing applicants; notifying existing staff of internal opportunities; maintaining personnel records; obtaining temporary staff from agencies. Pays employees by calculating pay; distributing checks; maintaining records. Administers medical insurance, disability programs by advising employees of eligibility; providing application information; helping with form completion; verifying submission; notifying employees of approvals. Monitors unemployment claims by reviewing claims; substantiating documentation; requesting legal counsel review. Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time. Orients new employees by providing orientation information packets; reviewing company policies; gathering withholding and other payroll information; explaining and obtaining signatures for benefit programs. Documents human resources actions by completing forms, reports, logs, and records. Updates job knowledge by participating in educational opportunities; reading professional publications. Accomplishes human resources department and organization mission by completing related results as needed. Skills/Qualifications: Administrative Writing Skills, Verbal Communication, Maintaining Employee Files, Compensation and Wage Structure, Orienting Employees, Benefits Administration, Interviewing Skills, Professionalism, Organization, Teamwork. Must be proficient in Microsoft Office Suite products: Specifically - Word, Excel and PowerPoint. Candidates must be able to clear Background / Drug test Please submit your resume along with your salary expectation.
Position summary This executive assistant role is responsible for providing high-level, executive, and confidential administrative support. This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients, and the broader organization. Job duties and responsibilities Specialized legal support leading to exceptional client service Calendar management and scheduling with meticulous attention to detail, including proactively identifying and monitoring matter-related deadlines, and organizing and creating invitations for internal and external events to include all pertinent details (Zoom links, locations, contact information), often across time zones and multiple busy calendars Liaise with internal and external clients and support services (e.g., IT, Travel, and Office Services, as well as external vendors) on behalf of the attorney and the practice team as it pertains to scheduling of meetings, events, and travel Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details, and execution, to attorney preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront Track all follow-up requests (meetings, materials, deliverables) Approach all client interactions, either in writing, by telephone, or in person, with professionalism, discretion, and diplomacy, as a representative of the attorney, the practice team, and the Firm Prepare and/or disseminate schedules, notifications, agendas, minutes, and meeting materials. Proactively prepare or coordinate preparation of background materials and due diligence for meetings to ensure attorney is prepared for meetings, events, and interactions Prepare/draft legal documents as required, including exhibits for trial or closings, trial/closing binders, correspondence, notices, pleadings, and memoranda Build and maintain an effective working relationship with personnel at all levels. Effectively manage communications with high-level internal and external constituents Process Matter Opening Forms promptly, ensuring timely follow-up and assignment and communication of matter numbers. Maintain an ongoing status list of MOFs and new matters opened Contribute to success of the attorney's financial and client growth goals Independently prioritize, research, and follow up on multiple incoming issues and concerns addressed to the attorney, including those of sensitive and/or confidential nature; recommend appropriate course of action, referral, and/or response Maintain Outlook contact lists, promptly adding new contacts upon introduction to the attorney and keeping up to date as contact information changes Work in conjunction with the Firm's Business Center to ensure prompt processing of all expenses Process timesheets daily, drafting entries and following up as appropriate Onsite responsibilities may include meeting clients in a professional manner; use of standard office equipment, including copiers and scanners; maintaining physical files; reviewing jobs for quality assurance; and providing support to attorneys outside of team assignments Provide support outside of standard working hours, including during evenings and weekends, as needed Additional duties as assigned Corporate tasks as required Westlaw/Research: Perform internet research. Request UCC lien/litigation/bankruptcy searches from various entities (both state and county). Request certified copies of formation documents from various entities (both state and county); file formation documents with various entities (both state and county) Maintain paper and electronic filings. Maintain paper files for certain Estate Accounts (i.e., for purposes of tax filings); retrieve documents from files as needed Maintain Client Minute Books Litigation tasks as required E-filings: Federal, state, and appellate court filings. Scheduling remote court appearances Schedule messengers and other vendors for pick-up of documents for errands such as filings with court, delivery of documents to counsel, and other types of errands Depositions: Schedule court reporter for hearing and/or depositions, download transcript, and/or send to client for review Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education Two years of college or equivalent experience required College degree or equivalent experience is preferred Experience Five plus years of experience in a high-level administrative support position Experience in a law firm or other professional services firm preferred Skills Expert organizational skills Top-notch time management skills Streamlined and polished communication style Problem-solving orientation Ownership of the role and the responsibilities Meticulous attention to detail Ability to remain calm and poised in times of high stress Additionally Mastery of Microsoft Office suite, including ability to create PowerPoint presentations, Excel spreadsheets, and Word documents Advanced Outlook skills, including the calendaring and task functions Facility with Zoom and MS Teams Ability to handle confidential and sensitive matters professionally and with discretion Ability to resolve issues quickly, effectively, and diplomatically and to make appropriate recommendations Good decision-maker, strategic thinker, and proven ability to manage time, people, and resources in order to meet deadlines Demonstrated ability to take initiative, manage projects, and handle multiple competing priorities Flexibility and ability to adapt to constantly changing priorities Ability to deal with stress associated with a fast-paced work environment, including handling the demands of multiple tasks on a daily basis Ability to work well as a member of a team and make judgment decisions and handle daily responsibilities with little or no supervision Project management skills/training, a plus Other Supervisory responsibilities None Equipment to be used Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc. Essential job functions Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities Ability to communicate effectively Ability to maintain attention to detail while analyzing complex information, managing multiple priorities, and applying sound judgment to decisions Ability to access, use, and safeguard confidential and sensitive information while performing job responsibilities in work environments that support confidentiality, privacy, and information security requirements Ability to work extended hours as required to meet project, client, or business needs Ability to work a minimum of 4 days in the office (and up to 5 days if required) as a member of the EA team that is required to provide coverage in the office 5 days a week Working conditions Works in a typical office setting and/or remotely. You will be required to work in the office a minimum of 4 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor. Pay ranges This represents the presently anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including, but not limited to, location and experience. This is a non-exempt position. The hourly wage range for this role is $41.03 to $53.85, with an estimated annual compensation range of $80,000 to $105,000, based on expected hours. Employee benefits overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code, and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and a generous 401(k) plan. Equal opportunity statement Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.
05/01/2026
Full time
Position summary This executive assistant role is responsible for providing high-level, executive, and confidential administrative support. This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients, and the broader organization. Job duties and responsibilities Specialized legal support leading to exceptional client service Calendar management and scheduling with meticulous attention to detail, including proactively identifying and monitoring matter-related deadlines, and organizing and creating invitations for internal and external events to include all pertinent details (Zoom links, locations, contact information), often across time zones and multiple busy calendars Liaise with internal and external clients and support services (e.g., IT, Travel, and Office Services, as well as external vendors) on behalf of the attorney and the practice team as it pertains to scheduling of meetings, events, and travel Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details, and execution, to attorney preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront Track all follow-up requests (meetings, materials, deliverables) Approach all client interactions, either in writing, by telephone, or in person, with professionalism, discretion, and diplomacy, as a representative of the attorney, the practice team, and the Firm Prepare and/or disseminate schedules, notifications, agendas, minutes, and meeting materials. Proactively prepare or coordinate preparation of background materials and due diligence for meetings to ensure attorney is prepared for meetings, events, and interactions Prepare/draft legal documents as required, including exhibits for trial or closings, trial/closing binders, correspondence, notices, pleadings, and memoranda Build and maintain an effective working relationship with personnel at all levels. Effectively manage communications with high-level internal and external constituents Process Matter Opening Forms promptly, ensuring timely follow-up and assignment and communication of matter numbers. Maintain an ongoing status list of MOFs and new matters opened Contribute to success of the attorney's financial and client growth goals Independently prioritize, research, and follow up on multiple incoming issues and concerns addressed to the attorney, including those of sensitive and/or confidential nature; recommend appropriate course of action, referral, and/or response Maintain Outlook contact lists, promptly adding new contacts upon introduction to the attorney and keeping up to date as contact information changes Work in conjunction with the Firm's Business Center to ensure prompt processing of all expenses Process timesheets daily, drafting entries and following up as appropriate Onsite responsibilities may include meeting clients in a professional manner; use of standard office equipment, including copiers and scanners; maintaining physical files; reviewing jobs for quality assurance; and providing support to attorneys outside of team assignments Provide support outside of standard working hours, including during evenings and weekends, as needed Additional duties as assigned Corporate tasks as required Westlaw/Research: Perform internet research. Request UCC lien/litigation/bankruptcy searches from various entities (both state and county). Request certified copies of formation documents from various entities (both state and county); file formation documents with various entities (both state and county) Maintain paper and electronic filings. Maintain paper files for certain Estate Accounts (i.e., for purposes of tax filings); retrieve documents from files as needed Maintain Client Minute Books Litigation tasks as required E-filings: Federal, state, and appellate court filings. Scheduling remote court appearances Schedule messengers and other vendors for pick-up of documents for errands such as filings with court, delivery of documents to counsel, and other types of errands Depositions: Schedule court reporter for hearing and/or depositions, download transcript, and/or send to client for review Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education Two years of college or equivalent experience required College degree or equivalent experience is preferred Experience Five plus years of experience in a high-level administrative support position Experience in a law firm or other professional services firm preferred Skills Expert organizational skills Top-notch time management skills Streamlined and polished communication style Problem-solving orientation Ownership of the role and the responsibilities Meticulous attention to detail Ability to remain calm and poised in times of high stress Additionally Mastery of Microsoft Office suite, including ability to create PowerPoint presentations, Excel spreadsheets, and Word documents Advanced Outlook skills, including the calendaring and task functions Facility with Zoom and MS Teams Ability to handle confidential and sensitive matters professionally and with discretion Ability to resolve issues quickly, effectively, and diplomatically and to make appropriate recommendations Good decision-maker, strategic thinker, and proven ability to manage time, people, and resources in order to meet deadlines Demonstrated ability to take initiative, manage projects, and handle multiple competing priorities Flexibility and ability to adapt to constantly changing priorities Ability to deal with stress associated with a fast-paced work environment, including handling the demands of multiple tasks on a daily basis Ability to work well as a member of a team and make judgment decisions and handle daily responsibilities with little or no supervision Project management skills/training, a plus Other Supervisory responsibilities None Equipment to be used Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc. Essential job functions Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities Ability to communicate effectively Ability to maintain attention to detail while analyzing complex information, managing multiple priorities, and applying sound judgment to decisions Ability to access, use, and safeguard confidential and sensitive information while performing job responsibilities in work environments that support confidentiality, privacy, and information security requirements Ability to work extended hours as required to meet project, client, or business needs Ability to work a minimum of 4 days in the office (and up to 5 days if required) as a member of the EA team that is required to provide coverage in the office 5 days a week Working conditions Works in a typical office setting and/or remotely. You will be required to work in the office a minimum of 4 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor. Pay ranges This represents the presently anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including, but not limited to, location and experience. This is a non-exempt position. The hourly wage range for this role is $41.03 to $53.85, with an estimated annual compensation range of $80,000 to $105,000, based on expected hours. Employee benefits overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code, and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and a generous 401(k) plan. Equal opportunity statement Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.
The Town of Front Royal seeks an Assistant Town Attorney. The successful candidate will assume a supporting role in providing legal services to the Town Council and to other public bodies and departments of the Town on a broad range of matters, with primary responsibility for enforcement of Town Code provisions, various areas of transactional work, and for FOIA compliance. The position will function under the general supervision of the Town Attorney and requires strong interpersonal and written communication skills along with knowledge and understanding of Virginia general and local government law and their application to the functions of government, and of court rules and procedures. The attorney will be expected to perform legal research and prepare memoranda on relevant issues, draft contracts, agreements, deeds, leases, easements, ordinances, resolutions, and other legal documents, and to prosecute violations of the Town Code. A successful applicant will be a licensed member in good standing of the Virginia State Bar. Prior experience in local government practice is highly preferred. We request that applicants with less than five (5) years in the practice of law submit a law school transcript along with their application. You may apply through our online platform or submit your resume and relevant supporting documentation to Laura McIntosh, Director of Human Resources, at . The Town offers excellent benefits to include automatic enrollment in the Virginia Retirement System; 457 Deferred Compensation with pre-tax and Roth options; health, vision, dental, wellness, and employee assistance benefits; generous paid time off; 14 paid holidays; life, disability and other supplemental insurances. The Town is an Equal Opportunity Employer. Provide legal counsel upon request to Town Council, department heads and staff, including research of issues presented and provision of legal opinions through oral or written response. Draft or review contracts and other legal instruments as needed; negotiate contract and other legal instrument terms with parties or opposing counsel and review for sufficiency of legal form. Draft and/or review ordinances, resolutions, forms, policies and procedures. Interpret legal documents as requested; interpret statutes, rules, regulations, policies and ordinances with respect to adherence to federal, state, and local laws. Review agendas; attend Town Council, Planning Commission, Board of Architectural Review and Board of Zoning Appeals meetings upon request. Handle Conflicts of Interests Act (COIA) and Freedom of Information Act (FOIA) issues. Handle civil, criminal, and traffic litigation in trial and appellate courts. Assist in issues dealing with bankruptcy. Supervise a small group of employees in the Legal department. Perform related work as required. Experience Required: Five (5) years of related work experience preferred Education Requirements: Bachelor's degree; Juris Doctorate Certifications: Licensed Attorney by Virginia State Bar Qualifications: Knowledge of legal principles, precedents, and practices and their application to functions of local government and in civil, criminal and traffic legal practice generally. Knowledge of general statutory, administrative law, and State and Federal laws Knowledge of judicial and administrative procedures and rules of evidence Skilled at collaborative conflict resolution, negotiation, and meeting facilitation Ability to lead and direct employees in an effective manner Ability to analyze the legal aspects of governmental problems and to provide sound advice and assistance to officials Ability to present facts, law, and arguments clearly, logically, and persuasively Ability to interpret and analyze facts, evidence, and legal instruments Ability to express conclusions and arguments clearly and logically in oral and written forms Ability to maintain effective working relationships with elected officials, staff, other government officials, citizens, Town Attorney, and department heads Exercises sound judgement Work Environment Office environment; mostly sedentary; occasional exposure to outside elements. Physical Demands This is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects. Prolonged periods of sitting at a desk and working on a computer. Work requires climbing, reaching, standing, walking, lifting, fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels. Visual acuity is required for preparing and analyzing written or computer data, use of measuring devices, operation of machines, and determining the accuracy and thoroughness of work; the worker is not subject to adverse environmental conditions. Compensation details: 00 Yearly Salary PI72bae8ea6-
05/01/2026
Full time
The Town of Front Royal seeks an Assistant Town Attorney. The successful candidate will assume a supporting role in providing legal services to the Town Council and to other public bodies and departments of the Town on a broad range of matters, with primary responsibility for enforcement of Town Code provisions, various areas of transactional work, and for FOIA compliance. The position will function under the general supervision of the Town Attorney and requires strong interpersonal and written communication skills along with knowledge and understanding of Virginia general and local government law and their application to the functions of government, and of court rules and procedures. The attorney will be expected to perform legal research and prepare memoranda on relevant issues, draft contracts, agreements, deeds, leases, easements, ordinances, resolutions, and other legal documents, and to prosecute violations of the Town Code. A successful applicant will be a licensed member in good standing of the Virginia State Bar. Prior experience in local government practice is highly preferred. We request that applicants with less than five (5) years in the practice of law submit a law school transcript along with their application. You may apply through our online platform or submit your resume and relevant supporting documentation to Laura McIntosh, Director of Human Resources, at . The Town offers excellent benefits to include automatic enrollment in the Virginia Retirement System; 457 Deferred Compensation with pre-tax and Roth options; health, vision, dental, wellness, and employee assistance benefits; generous paid time off; 14 paid holidays; life, disability and other supplemental insurances. The Town is an Equal Opportunity Employer. Provide legal counsel upon request to Town Council, department heads and staff, including research of issues presented and provision of legal opinions through oral or written response. Draft or review contracts and other legal instruments as needed; negotiate contract and other legal instrument terms with parties or opposing counsel and review for sufficiency of legal form. Draft and/or review ordinances, resolutions, forms, policies and procedures. Interpret legal documents as requested; interpret statutes, rules, regulations, policies and ordinances with respect to adherence to federal, state, and local laws. Review agendas; attend Town Council, Planning Commission, Board of Architectural Review and Board of Zoning Appeals meetings upon request. Handle Conflicts of Interests Act (COIA) and Freedom of Information Act (FOIA) issues. Handle civil, criminal, and traffic litigation in trial and appellate courts. Assist in issues dealing with bankruptcy. Supervise a small group of employees in the Legal department. Perform related work as required. Experience Required: Five (5) years of related work experience preferred Education Requirements: Bachelor's degree; Juris Doctorate Certifications: Licensed Attorney by Virginia State Bar Qualifications: Knowledge of legal principles, precedents, and practices and their application to functions of local government and in civil, criminal and traffic legal practice generally. Knowledge of general statutory, administrative law, and State and Federal laws Knowledge of judicial and administrative procedures and rules of evidence Skilled at collaborative conflict resolution, negotiation, and meeting facilitation Ability to lead and direct employees in an effective manner Ability to analyze the legal aspects of governmental problems and to provide sound advice and assistance to officials Ability to present facts, law, and arguments clearly, logically, and persuasively Ability to interpret and analyze facts, evidence, and legal instruments Ability to express conclusions and arguments clearly and logically in oral and written forms Ability to maintain effective working relationships with elected officials, staff, other government officials, citizens, Town Attorney, and department heads Exercises sound judgement Work Environment Office environment; mostly sedentary; occasional exposure to outside elements. Physical Demands This is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects. Prolonged periods of sitting at a desk and working on a computer. Work requires climbing, reaching, standing, walking, lifting, fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels. Visual acuity is required for preparing and analyzing written or computer data, use of measuring devices, operation of machines, and determining the accuracy and thoroughness of work; the worker is not subject to adverse environmental conditions. Compensation details: 00 Yearly Salary PI72bae8ea6-
Location: Chicago, Illinois Business Unit: Rush Medical Group Hospital: Rush University Medical Center Department: Oak Park Multispecialty-Clinic Work Type: Full Time (Total FTE between 0. 9 and 1. 0) Shift: Shift 1 Work Schedule: 8 Hr (8:00:00 AM - 4:30:00 PM) Rush offers exceptional rewards and benefits learn more at our Rush benefits page (). Pay Range: $23.12 - $36.41 per hour Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush's anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case. Summary: Job Summary: The Supervisor, Medical Assistant is responsible for the daily management and direct supervision of clinic staff. The Supervisor will have a combination of administrative and direct patient care responsibilities. The Supervisor assists the departmental and clinic leadership in providing frontline leadership during shifts. The Supervisor plans and manages team members and resources to provide the highest quality patient care with trained, professional and competent team members in the most cost-effective manner. The Supervisor assumes responsibility for maintaining patient flow, the upkeep of exam and treatment rooms, and performing basic skills such as vital signs and point of care testing. In addition, the Supervisor will administer intramuscular injections, immunizations, small volume nebulizer treatment, and over-the-counter medications under the direction of a physician. Exemplifies the Rush mission, vision and values and act in accordance with Rush policies and procedures. Other information: Required Job Qualifications: •At least three years of clinical experience as a Medical Assistant required. •Current Medical Assistant certification by AAMA, AMT, NCCT, NAHP, AAH, or NHA (includes principles and techniques of injections and medication administration) •Graduates of a Rush Medical Assistant Apprenticeship program are required to obtain Clinical Medical Assistant Certification by AAMA, AMT, NCCT, NAHP, AAH, or NHA required within six months of hire. •High school diploma/GED required. •Current CPR certification Preferred Job Qualifications: •Graduate of an accredited Medical Assistant program •Prior supervisory experience •Phlebotomy experience •Epic Ambulatory experience Competencies: •Serves as a role model and mentor by demonstrating exceptional interpersonal communication and collaboration skills in the management of complex patient care situations •Excellent communication and interpersonal skills •Excellent customer service skills •Excellent organizational skills •Maintains positive, professional relationships with all members of the healthcare team through effective communication, mutual support and respect •Proactively resolves conflict to improve team relationships in support of a healthy work environment •Demonstrates accountability for own professional practice, including progress toward achievement of annual goals •Provides leadership consistent with Rush Missions and Values •Demonstrates loyalty and allegiance to the program by representing and supporting management policies •Understands the strategic priorities of the organization and aligns goals and objectives to support their implementation. Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Responsibilities: Job Responsibilities: •Participates in recruitment efforts with interviewing, and hiring direct reports. •Provides training and mentorship to direct reports •Tracks and monitors CMA quality outreach volumes and provides remediation training as needed •Partners with clinic leadership to ensure direct reports work within CMA scope of practice •Coordinates daily huddles with CMA Leads, ensuring coverage is assigned as needed •Solicits feedback on customer needs by performing ongoing assessments and rounding and shares findings offering suggestions for improvement. Customers include patients, visitors, physicians, and staff •Demonstrates accountability for enforcing policies related to safe and effective administration of medications, the use of medical devices in the delivery of patient care and in the performance of patient procedures. •Understands departmental productivity measures and uses monitoring, data reports, technology and assessment tools to align staffing to clinical needs •Creates staffing schedules with lead staff to ensure coverage is maintained to meet clinical care needs •Manages team of direct reports and provides develop plans and discipline when needed. Responsible for annual reviews of staff •Assists in conflict resolution through communication of concerns to management. •Provides education to staff in the clinic. •Provides timely guidance and feedback to help others strengthen specific knowledge/skill areas needed to develop, accomplish a task, or solve a problem. •Performs procedures within CMA scope as defined by Rush University Medical Group •Ensures compliance with accreditation and regulatory bodies within area of responsibility. •Coordinates onboarding and off-boarding of clinic staff. •Schedules clinic staff assignments to ensure adequate coverage and equal distribution of work and effort. •Establishes course of action for self and others to ensure that work is completed effectively and efficiently. •Performs patient intake including vital signs, height and weight, reason for visit, interim history, allergies, medication lists, and other interventions as required. •Prepares patient for exam based on reason for visit. •Reviews appointment schedules and ensures all patient charts are available for the visit. •Reviews patient charts and ensures that all ancillary reports and required paperwork are available to the provider at the time of visit. •Cleans, prepares, and stocks exam rooms, treatment rooms, and workstations. •Calls patients regarding test results and medical instruction as defined by scope •Documents patient care information in the outpatient medical record according to standards. •Assists with scheduling of patient tests, procedures, and follow-up appointments. •Assists in the care, cleaning, and sterilization of equipment and instruments. •Maintains the inventory of medical and linen supplies. •Maintains quality control for equipment. •Provides cross-coverage to other clinical areas as assigned. •Participates in quality improvement projects. •Maintains compliance with the Joint Commission standards and other regulatory bodies. •Other duties as assigned. Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
05/01/2026
Full time
Location: Chicago, Illinois Business Unit: Rush Medical Group Hospital: Rush University Medical Center Department: Oak Park Multispecialty-Clinic Work Type: Full Time (Total FTE between 0. 9 and 1. 0) Shift: Shift 1 Work Schedule: 8 Hr (8:00:00 AM - 4:30:00 PM) Rush offers exceptional rewards and benefits learn more at our Rush benefits page (). Pay Range: $23.12 - $36.41 per hour Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush's anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case. Summary: Job Summary: The Supervisor, Medical Assistant is responsible for the daily management and direct supervision of clinic staff. The Supervisor will have a combination of administrative and direct patient care responsibilities. The Supervisor assists the departmental and clinic leadership in providing frontline leadership during shifts. The Supervisor plans and manages team members and resources to provide the highest quality patient care with trained, professional and competent team members in the most cost-effective manner. The Supervisor assumes responsibility for maintaining patient flow, the upkeep of exam and treatment rooms, and performing basic skills such as vital signs and point of care testing. In addition, the Supervisor will administer intramuscular injections, immunizations, small volume nebulizer treatment, and over-the-counter medications under the direction of a physician. Exemplifies the Rush mission, vision and values and act in accordance with Rush policies and procedures. Other information: Required Job Qualifications: •At least three years of clinical experience as a Medical Assistant required. •Current Medical Assistant certification by AAMA, AMT, NCCT, NAHP, AAH, or NHA (includes principles and techniques of injections and medication administration) •Graduates of a Rush Medical Assistant Apprenticeship program are required to obtain Clinical Medical Assistant Certification by AAMA, AMT, NCCT, NAHP, AAH, or NHA required within six months of hire. •High school diploma/GED required. •Current CPR certification Preferred Job Qualifications: •Graduate of an accredited Medical Assistant program •Prior supervisory experience •Phlebotomy experience •Epic Ambulatory experience Competencies: •Serves as a role model and mentor by demonstrating exceptional interpersonal communication and collaboration skills in the management of complex patient care situations •Excellent communication and interpersonal skills •Excellent customer service skills •Excellent organizational skills •Maintains positive, professional relationships with all members of the healthcare team through effective communication, mutual support and respect •Proactively resolves conflict to improve team relationships in support of a healthy work environment •Demonstrates accountability for own professional practice, including progress toward achievement of annual goals •Provides leadership consistent with Rush Missions and Values •Demonstrates loyalty and allegiance to the program by representing and supporting management policies •Understands the strategic priorities of the organization and aligns goals and objectives to support their implementation. Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Responsibilities: Job Responsibilities: •Participates in recruitment efforts with interviewing, and hiring direct reports. •Provides training and mentorship to direct reports •Tracks and monitors CMA quality outreach volumes and provides remediation training as needed •Partners with clinic leadership to ensure direct reports work within CMA scope of practice •Coordinates daily huddles with CMA Leads, ensuring coverage is assigned as needed •Solicits feedback on customer needs by performing ongoing assessments and rounding and shares findings offering suggestions for improvement. Customers include patients, visitors, physicians, and staff •Demonstrates accountability for enforcing policies related to safe and effective administration of medications, the use of medical devices in the delivery of patient care and in the performance of patient procedures. •Understands departmental productivity measures and uses monitoring, data reports, technology and assessment tools to align staffing to clinical needs •Creates staffing schedules with lead staff to ensure coverage is maintained to meet clinical care needs •Manages team of direct reports and provides develop plans and discipline when needed. Responsible for annual reviews of staff •Assists in conflict resolution through communication of concerns to management. •Provides education to staff in the clinic. •Provides timely guidance and feedback to help others strengthen specific knowledge/skill areas needed to develop, accomplish a task, or solve a problem. •Performs procedures within CMA scope as defined by Rush University Medical Group •Ensures compliance with accreditation and regulatory bodies within area of responsibility. •Coordinates onboarding and off-boarding of clinic staff. •Schedules clinic staff assignments to ensure adequate coverage and equal distribution of work and effort. •Establishes course of action for self and others to ensure that work is completed effectively and efficiently. •Performs patient intake including vital signs, height and weight, reason for visit, interim history, allergies, medication lists, and other interventions as required. •Prepares patient for exam based on reason for visit. •Reviews appointment schedules and ensures all patient charts are available for the visit. •Reviews patient charts and ensures that all ancillary reports and required paperwork are available to the provider at the time of visit. •Cleans, prepares, and stocks exam rooms, treatment rooms, and workstations. •Calls patients regarding test results and medical instruction as defined by scope •Documents patient care information in the outpatient medical record according to standards. •Assists with scheduling of patient tests, procedures, and follow-up appointments. •Assists in the care, cleaning, and sterilization of equipment and instruments. •Maintains the inventory of medical and linen supplies. •Maintains quality control for equipment. •Provides cross-coverage to other clinical areas as assigned. •Participates in quality improvement projects. •Maintains compliance with the Joint Commission standards and other regulatory bodies. •Other duties as assigned. Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
Our client, a leading venture capital firm, is seeking a Temporary Executive Assistant/Personal Assistant to support a managing partner. This role is 5 days on site with flexibility for remote days over the summer months. The hours are from 9am-5pm, but the right candidate for the seat will have a true 24/7 mentality. The assignment would start May 18th and last through early November. The role pays up to $50/hr. Responsibilities: Providing business and personal administrative support to Nick Brown Calendar management and scheduling coordination Email monitoring and drafting on Nick's behalf Travel coordination and booking Expense report processing and organization (e.g. ensuring and monitoring separation of personal and business expenses and attaining payment approvals) Organizing documents and ensuring accurate execution by Nick Providing ad hoc scheduling and travel booking support to additional team members as needed, especially when their schedules interact with Nick's Leveraging excellent interpersonal skills to provide impeccable guest services Greeting and welcoming guests, ensuring their comfort, and mindfully supporting meeting start and end times Executing and supporting ad hoc special projects Event planning and onsite event assistance for an audience of LPs, founders, and Imaginary VIPs Proofreading and editing support for external materials Personal assistant support as needed including: Scheduling and travel bookings in partnership with family members and their assistants Light errands; e.g. purchasing products online, sending gifts to VIPs, etc. Qualifications: Undergraduate degree preferred 5+ years of administrative experience at a top-tier institution, supporting high-performing executives and teams Forward-thinking, highly organized, and a planner Familiarity with vendors and resources in New York City Excellent written and verbal communication skills Excellent digital skills across Microsoft office suite, Zoom, and Apple hardware Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
05/01/2026
Full time
Our client, a leading venture capital firm, is seeking a Temporary Executive Assistant/Personal Assistant to support a managing partner. This role is 5 days on site with flexibility for remote days over the summer months. The hours are from 9am-5pm, but the right candidate for the seat will have a true 24/7 mentality. The assignment would start May 18th and last through early November. The role pays up to $50/hr. Responsibilities: Providing business and personal administrative support to Nick Brown Calendar management and scheduling coordination Email monitoring and drafting on Nick's behalf Travel coordination and booking Expense report processing and organization (e.g. ensuring and monitoring separation of personal and business expenses and attaining payment approvals) Organizing documents and ensuring accurate execution by Nick Providing ad hoc scheduling and travel booking support to additional team members as needed, especially when their schedules interact with Nick's Leveraging excellent interpersonal skills to provide impeccable guest services Greeting and welcoming guests, ensuring their comfort, and mindfully supporting meeting start and end times Executing and supporting ad hoc special projects Event planning and onsite event assistance for an audience of LPs, founders, and Imaginary VIPs Proofreading and editing support for external materials Personal assistant support as needed including: Scheduling and travel bookings in partnership with family members and their assistants Light errands; e.g. purchasing products online, sending gifts to VIPs, etc. Qualifications: Undergraduate degree preferred 5+ years of administrative experience at a top-tier institution, supporting high-performing executives and teams Forward-thinking, highly organized, and a planner Familiarity with vendors and resources in New York City Excellent written and verbal communication skills Excellent digital skills across Microsoft office suite, Zoom, and Apple hardware Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
Remote Full time R- Position Title Assistant Director Financial Aid Employee Type Regular Office/Department Financial Aid Work Environment Remote and hybrid positions are open to applicants based in states identified here : Work at Loyola Loyola University Maryland . Remote Position Duties Provide information and counsel to prospective and current students and/or parents. This role is instrumental in the recruitment of prospective students. Determine eligibility for and award financial aid in accordance with Federal, state, and institutional policies. Ensure compliance with all federal, state, and institutional legislation, regulations, and policies. Manage programs and special projects as assigned by department leadership. Assist with communication, technology and reporting. Essential Functions: Manages the federal, institutional, and private alternative loan programs, including application processing, origination, disbursement, and solving loan related issues. Ensures successful transmission of data with the Department of Education, Loyola system(s) (Colleague, Workday, PowerFAIDS), private lenders, Perkins and Loyola University Loan system, and the National Student Loan Data System (NSLDS). Exercises expert level knowledge of COD, DL tools, and reports to perform monthly and annual federal loan reconciliation in conjunction with the Student Administrative Services Office and the Department of Education. Ensures all undergraduate R2T4 calculations and activities are compliant with federal regulations and completed within the federally mandated timeframe. Manages system setup and processing of Federal loan disbursement acknowledgment for Federal Direct Loans and Parent/Graduate PLUS Loans. Extracts and monitors all Federal loan related data for annual Financial Aid audit. Manages undergraduate Financial Aid Self-Service Loan system setup. Assists with setup and workflow for the Financial Aid Self-Service loan acceptance function. Continues to manage loan acceptance workflow for all undergraduate students making annual updates and changes as required. Continuously monitors the loan portion of self-service and making necessary revisions as needed. Generates complex reports using internal University database systems. Provide direct support to Associate Director Financial Aid Systems. Responsibilities include assisting with report creation, communication management, troubleshooting, and offering technical assistance to the Office of Financial Aid as needed. Perform data analysis including the ability to create charts, graphs, spreadsheets, and reports and make recommendations for improvement. Assist in the management of technology and resources to streamline and improve processes, reporting and service to students. Assist in developing and implementing plans and goals for the department. Ensure compliance with regulations and internal policies. Manage special projects or programs vital to the administration of financial aid. Manage all aspects of a student caseload including file review and application processing, verification, award, appeals, and professional judgment in accordance with Federal, State, and Institutional guidelines. Counsels prospective, new, and current students and parents in all matters concerning the financial aid process, including application procedures, packaging policies, terms and conditions of awards, alternative funding options individualizing information to the specific needs and situation of the student. Advises students and parents concerning complex federal and private loan processing requirements specific to their loans. Determines the types and amounts of financial aid to be awarded through the packaging process according to federal, state, and institutional requirements. Respond to student and parent inquiries and concerns promptly and professionally. Facilitate student problem resolution Performs all other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role. Education Required Bachelor's degree Education Preferred Master's degree Other Professional Licensures Work Experience 5 - 8 years Describe Required Experience At least 5 years of experience with financial aid or similarly related experience. Closely related experience could include, career counseling, non-profit roles involving financial assistance, higher education administration, admissions, and/or student affairs support services. Required Knowledge, Skills and Abilities Ability to understand, interpret, and synthesize information from students/parents to effectively counsel Ablity to diffuse difficult and emotional situations Able to handle multiple tasks or projects at one time meeting assigned deadlines Working knowledge of state program rules and regulations, as they pertain to financial aid in the State of Maryland Working knowledge of Title IV rules and regulations, as they pertain to Federal Student Financial Aid Working knowledge of and abides by the regulations of Family Education Rights and Privacy Act (FERPA) Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite, Colleague, Work day , Slate) Strong attention to detail and follow up skills Strong customer service skills and phone and e-mail etiquette Physical/Environmental Demands Office environment/no specific or unusual physical or environmental demands. Physical/Environmental Example Final compensation offers are determined by a variety of factors, including but not limited to, job-related experience, internal equity, and alignment with organizational budget. Successful candidates for any staff, faculty, or administrative position at Loyola University Maryland will be subject to a pre-employment background check. Note: Experience and/or education may be substituted for requirements. Employment Eligibility All candidates must be eligible to work in the United States and complete employment eligibility verification by the first day of employment at Loyola University Maryland, as required by law (e.g., Form I-9). Unless explicitly stated otherwise in the job description or job advertisement, Loyola University Maryland does not sponsor employment visas for this position. University Description Loyola University Maryland, located in the vibrant city of Baltimore, is a prestigious, selective, comprehensive university with a strong residential liberal-arts-based undergraduate program and professional graduate programs at the master's and doctoral levels. Founded in 1852, Loyola is a Catholic University and one of 27 Jesuit colleges and universities in the United States and the first to bear the name of Saint Ignatius Loyola, founder of the Society of Jesus. Deeply committed to the Ignatian principles upon which it was founded, Loyola focuses on the care and education of the whole person - mind, body, and spirit - and its mission centers on preparing its students to learn, lead, and serve in a diverse and changing world. The Wall Street Journal ranked Loyola No. 19 overall in the nation in its 2026 "Best Colleges" list. Loyola was also ranked No. 51 for impact on graduate salaries and No. 81 in the nation for student experience. U.S. News & World Report has ranked Loyola among the top 10 universities in the North Region for the past decade. Princeton Review named it one of the nation's top institutions for undergraduate higher education and one of the best Mid-Atlantic colleges for 2026. Loyola is one of 75 colleges and universities included on a list of the "new" dream schools in Jeffrey Selingo's book, Dream School, Finding the College That's Right for You. The list of "new" dream schools highlights institutions with strong outcomes, accessible admissions, and dynamic student experiences. Loyola was also listed among the "best value" private colleges in Kiplinger's Personal Finance . Loyola University Maryland is proud to be recognized among the nation's top institutions. From national rankings to regional accolades, our commitment to academic excellence, student success, and Jesuit values continues to earn praise from respected organizations and publications. Learn more about our prestigious rankings and notable accolades and university profile by clicking on the hyperlinks. Diversity Statement Loyola University Maryland strongly values the benefits that diversity brings to the workplace. In accord with its Ignatian values, the University is committed to creating and promoting a community that recognizes the inherent value and dignity of each person. Loyola University Maryland does not discriminate on the basis of race, sex, color, national or ethnic origin, age, religion, disability, marital status, sexual orientation, gender identity, genetic information, military status, or any other legally protected classification. The University recruits, hires, and promotes in accord with this policy and its Core Values. About Us Human Resources Work at Loyola PIfaba4a7c157a-3560
05/01/2026
Full time
Remote Full time R- Position Title Assistant Director Financial Aid Employee Type Regular Office/Department Financial Aid Work Environment Remote and hybrid positions are open to applicants based in states identified here : Work at Loyola Loyola University Maryland . Remote Position Duties Provide information and counsel to prospective and current students and/or parents. This role is instrumental in the recruitment of prospective students. Determine eligibility for and award financial aid in accordance with Federal, state, and institutional policies. Ensure compliance with all federal, state, and institutional legislation, regulations, and policies. Manage programs and special projects as assigned by department leadership. Assist with communication, technology and reporting. Essential Functions: Manages the federal, institutional, and private alternative loan programs, including application processing, origination, disbursement, and solving loan related issues. Ensures successful transmission of data with the Department of Education, Loyola system(s) (Colleague, Workday, PowerFAIDS), private lenders, Perkins and Loyola University Loan system, and the National Student Loan Data System (NSLDS). Exercises expert level knowledge of COD, DL tools, and reports to perform monthly and annual federal loan reconciliation in conjunction with the Student Administrative Services Office and the Department of Education. Ensures all undergraduate R2T4 calculations and activities are compliant with federal regulations and completed within the federally mandated timeframe. Manages system setup and processing of Federal loan disbursement acknowledgment for Federal Direct Loans and Parent/Graduate PLUS Loans. Extracts and monitors all Federal loan related data for annual Financial Aid audit. Manages undergraduate Financial Aid Self-Service Loan system setup. Assists with setup and workflow for the Financial Aid Self-Service loan acceptance function. Continues to manage loan acceptance workflow for all undergraduate students making annual updates and changes as required. Continuously monitors the loan portion of self-service and making necessary revisions as needed. Generates complex reports using internal University database systems. Provide direct support to Associate Director Financial Aid Systems. Responsibilities include assisting with report creation, communication management, troubleshooting, and offering technical assistance to the Office of Financial Aid as needed. Perform data analysis including the ability to create charts, graphs, spreadsheets, and reports and make recommendations for improvement. Assist in the management of technology and resources to streamline and improve processes, reporting and service to students. Assist in developing and implementing plans and goals for the department. Ensure compliance with regulations and internal policies. Manage special projects or programs vital to the administration of financial aid. Manage all aspects of a student caseload including file review and application processing, verification, award, appeals, and professional judgment in accordance with Federal, State, and Institutional guidelines. Counsels prospective, new, and current students and parents in all matters concerning the financial aid process, including application procedures, packaging policies, terms and conditions of awards, alternative funding options individualizing information to the specific needs and situation of the student. Advises students and parents concerning complex federal and private loan processing requirements specific to their loans. Determines the types and amounts of financial aid to be awarded through the packaging process according to federal, state, and institutional requirements. Respond to student and parent inquiries and concerns promptly and professionally. Facilitate student problem resolution Performs all other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role. Education Required Bachelor's degree Education Preferred Master's degree Other Professional Licensures Work Experience 5 - 8 years Describe Required Experience At least 5 years of experience with financial aid or similarly related experience. Closely related experience could include, career counseling, non-profit roles involving financial assistance, higher education administration, admissions, and/or student affairs support services. Required Knowledge, Skills and Abilities Ability to understand, interpret, and synthesize information from students/parents to effectively counsel Ablity to diffuse difficult and emotional situations Able to handle multiple tasks or projects at one time meeting assigned deadlines Working knowledge of state program rules and regulations, as they pertain to financial aid in the State of Maryland Working knowledge of Title IV rules and regulations, as they pertain to Federal Student Financial Aid Working knowledge of and abides by the regulations of Family Education Rights and Privacy Act (FERPA) Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite, Colleague, Work day , Slate) Strong attention to detail and follow up skills Strong customer service skills and phone and e-mail etiquette Physical/Environmental Demands Office environment/no specific or unusual physical or environmental demands. Physical/Environmental Example Final compensation offers are determined by a variety of factors, including but not limited to, job-related experience, internal equity, and alignment with organizational budget. Successful candidates for any staff, faculty, or administrative position at Loyola University Maryland will be subject to a pre-employment background check. Note: Experience and/or education may be substituted for requirements. Employment Eligibility All candidates must be eligible to work in the United States and complete employment eligibility verification by the first day of employment at Loyola University Maryland, as required by law (e.g., Form I-9). Unless explicitly stated otherwise in the job description or job advertisement, Loyola University Maryland does not sponsor employment visas for this position. University Description Loyola University Maryland, located in the vibrant city of Baltimore, is a prestigious, selective, comprehensive university with a strong residential liberal-arts-based undergraduate program and professional graduate programs at the master's and doctoral levels. Founded in 1852, Loyola is a Catholic University and one of 27 Jesuit colleges and universities in the United States and the first to bear the name of Saint Ignatius Loyola, founder of the Society of Jesus. Deeply committed to the Ignatian principles upon which it was founded, Loyola focuses on the care and education of the whole person - mind, body, and spirit - and its mission centers on preparing its students to learn, lead, and serve in a diverse and changing world. The Wall Street Journal ranked Loyola No. 19 overall in the nation in its 2026 "Best Colleges" list. Loyola was also ranked No. 51 for impact on graduate salaries and No. 81 in the nation for student experience. U.S. News & World Report has ranked Loyola among the top 10 universities in the North Region for the past decade. Princeton Review named it one of the nation's top institutions for undergraduate higher education and one of the best Mid-Atlantic colleges for 2026. Loyola is one of 75 colleges and universities included on a list of the "new" dream schools in Jeffrey Selingo's book, Dream School, Finding the College That's Right for You. The list of "new" dream schools highlights institutions with strong outcomes, accessible admissions, and dynamic student experiences. Loyola was also listed among the "best value" private colleges in Kiplinger's Personal Finance . Loyola University Maryland is proud to be recognized among the nation's top institutions. From national rankings to regional accolades, our commitment to academic excellence, student success, and Jesuit values continues to earn praise from respected organizations and publications. Learn more about our prestigious rankings and notable accolades and university profile by clicking on the hyperlinks. Diversity Statement Loyola University Maryland strongly values the benefits that diversity brings to the workplace. In accord with its Ignatian values, the University is committed to creating and promoting a community that recognizes the inherent value and dignity of each person. Loyola University Maryland does not discriminate on the basis of race, sex, color, national or ethnic origin, age, religion, disability, marital status, sexual orientation, gender identity, genetic information, military status, or any other legally protected classification. The University recruits, hires, and promotes in accord with this policy and its Core Values. About Us Human Resources Work at Loyola PIfaba4a7c157a-3560
Paralegal focused on Personal Injury and Criminal Defense This Jobot Job is hosted by: Chandler Kane Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $25 - $30 per hour A bit about us: Law firm in Bellevue handling primarily personal injury and criminal defense cases Why join us? Healthcare benefits, paid vacation and participation in 401K plan all available upon probationary period and/or vesting. Reputation for Excellence: Work with a respected team known for delivering high-quality legal services and building long-term client relationships. Meaningful Impact: Every case matters-your work will directly help clients navigate complex legal challenges and achieve positive outcomes. Collaborative Environment: Join a supportive team that values mentorship, open communication, and professional growth. Diverse Practice Areas: Gain exposure to litigation, transactional work, and client advisory services for a well-rounded legal career. Commitment to Professional Development: Opportunities to learn new skills, take on challenging cases, and advance within a growing practice. Work-Life Balance: Enjoy a culture that respects your time while encouraging excellence and client-focused service. Job Details Law firm in Bellevue handling primarily personal injury and criminal defense cases seeking a legal assistant. Responsibilities include the ability to: Draft correspondence, letters to clients, letters to medical providers, etc. and legal documents, including pleadings. Gather, organize, and maintain legal documents, files, and serve documents and pleadings with various courts and opposing counsel. Perform a variety of administrative tasks including filing paperwork, answering telephones, open client files on the computer and paper files, scan documents, check emails daily, and handling calendaring. Understand legal language and principles, research methods, court pleadings and processes, and other related matters. Excell at interpersonal and customer service skills. Excell at organizational skills and attention to deal. Excell at time management with a proven ability to meet deadlines. Function well in a high-paced and at times stressful environment. Maintain confidentiality, exercise discretion and good judgment. Excell at Microsoft Office or related software. Healthcare benefits, paid vacation and participation in 401K plan all available upon probationary period and/or vesting. Salary DOE. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
05/01/2026
Full time
Paralegal focused on Personal Injury and Criminal Defense This Jobot Job is hosted by: Chandler Kane Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $25 - $30 per hour A bit about us: Law firm in Bellevue handling primarily personal injury and criminal defense cases Why join us? Healthcare benefits, paid vacation and participation in 401K plan all available upon probationary period and/or vesting. Reputation for Excellence: Work with a respected team known for delivering high-quality legal services and building long-term client relationships. Meaningful Impact: Every case matters-your work will directly help clients navigate complex legal challenges and achieve positive outcomes. Collaborative Environment: Join a supportive team that values mentorship, open communication, and professional growth. Diverse Practice Areas: Gain exposure to litigation, transactional work, and client advisory services for a well-rounded legal career. Commitment to Professional Development: Opportunities to learn new skills, take on challenging cases, and advance within a growing practice. Work-Life Balance: Enjoy a culture that respects your time while encouraging excellence and client-focused service. Job Details Law firm in Bellevue handling primarily personal injury and criminal defense cases seeking a legal assistant. Responsibilities include the ability to: Draft correspondence, letters to clients, letters to medical providers, etc. and legal documents, including pleadings. Gather, organize, and maintain legal documents, files, and serve documents and pleadings with various courts and opposing counsel. Perform a variety of administrative tasks including filing paperwork, answering telephones, open client files on the computer and paper files, scan documents, check emails daily, and handling calendaring. Understand legal language and principles, research methods, court pleadings and processes, and other related matters. Excell at interpersonal and customer service skills. Excell at organizational skills and attention to deal. Excell at time management with a proven ability to meet deadlines. Function well in a high-paced and at times stressful environment. Maintain confidentiality, exercise discretion and good judgment. Excell at Microsoft Office or related software. Healthcare benefits, paid vacation and participation in 401K plan all available upon probationary period and/or vesting. Salary DOE. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
This Jobot Job is hosted by: Kevin Shilney Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $60,000 - $80,000 per year A bit about us: We are a respected law firm focused on probate, estate planning, business transactions, and civil/commercial litigation. Our culture emphasizes client service, attention to detail, and the smooth coordination of legal work. The Legal Assistant will support attorneys in all phases of case management and client service. This role involves performing substantive legal and administrative tasks, ensuring that matters proceed efficiently and that clients receive responsive, accurate service. Why join us? Office location in Downers Grove, IL Supportive team culture, opportunities for professional development Competitive salary and benefits package (health insurance, PTO, continuing education) Exposure to a broad variety of legal matters and opportunity to grow with the firm Job Details Key Responsibilities Prepare, proofread, format, and file legal documents (motions, pleadings, discovery, contracts, wills, trusts, etc.) Manage case files and maintain organized, up-to-date records (both paper and electronic) Conduct legal research, look up statutes, rules, case law, secondary authorities, and provide summaries or citations Draft correspondence and communications with clients, opposing counsel, courts, and service providers Coordinate with clients: schedule meetings or calls, gather information, follow up on outstanding items Assist with court filings, e-filing, and tracking deadlines (statute of limitations, pleading deadlines, hearing dates) Liaise with opposing counsel, court clerks, process servers, title companies, and other parties as needed Assist attorneys with preparing for hearings, depositions, trials, closings, and client meetings Manage billing entries, track time, assist in invoicing and collection follow-up Perform general administrative duties: answering phones, managing mail, scanning and organizing documents Help with onboarding new clients (conflicts checks, engagement letters, retainer agreements) Other ad hoc assignments and special projects as needed Qualifications Bachelor's degree or equivalent experience preferred Prior experience (2-4 years) working as a legal assistant or in a law firm environment, ideally in probate, litigation, or business/estate planning Strong understanding of court rules, filing procedures, and legal terminology Excellent writing, proofreading, and verbal communication skills Proficiency with legal research tools (Westlaw, Lexis, Fastcase, etc.) High level of organization, ability to manage multiple projects and prioritize under deadlines Strong attention to detail and accuracy Proficiency in Microsoft Office (Word, Excel, Outlook), document management systems, and e-filing platforms Ability to maintain discretion and confidentiality with sensitive client information Positive attitude, willingness to assist attorneys and other staff, and a team-oriented mindset Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
05/01/2026
Full time
This Jobot Job is hosted by: Kevin Shilney Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $60,000 - $80,000 per year A bit about us: We are a respected law firm focused on probate, estate planning, business transactions, and civil/commercial litigation. Our culture emphasizes client service, attention to detail, and the smooth coordination of legal work. The Legal Assistant will support attorneys in all phases of case management and client service. This role involves performing substantive legal and administrative tasks, ensuring that matters proceed efficiently and that clients receive responsive, accurate service. Why join us? Office location in Downers Grove, IL Supportive team culture, opportunities for professional development Competitive salary and benefits package (health insurance, PTO, continuing education) Exposure to a broad variety of legal matters and opportunity to grow with the firm Job Details Key Responsibilities Prepare, proofread, format, and file legal documents (motions, pleadings, discovery, contracts, wills, trusts, etc.) Manage case files and maintain organized, up-to-date records (both paper and electronic) Conduct legal research, look up statutes, rules, case law, secondary authorities, and provide summaries or citations Draft correspondence and communications with clients, opposing counsel, courts, and service providers Coordinate with clients: schedule meetings or calls, gather information, follow up on outstanding items Assist with court filings, e-filing, and tracking deadlines (statute of limitations, pleading deadlines, hearing dates) Liaise with opposing counsel, court clerks, process servers, title companies, and other parties as needed Assist attorneys with preparing for hearings, depositions, trials, closings, and client meetings Manage billing entries, track time, assist in invoicing and collection follow-up Perform general administrative duties: answering phones, managing mail, scanning and organizing documents Help with onboarding new clients (conflicts checks, engagement letters, retainer agreements) Other ad hoc assignments and special projects as needed Qualifications Bachelor's degree or equivalent experience preferred Prior experience (2-4 years) working as a legal assistant or in a law firm environment, ideally in probate, litigation, or business/estate planning Strong understanding of court rules, filing procedures, and legal terminology Excellent writing, proofreading, and verbal communication skills Proficiency with legal research tools (Westlaw, Lexis, Fastcase, etc.) High level of organization, ability to manage multiple projects and prioritize under deadlines Strong attention to detail and accuracy Proficiency in Microsoft Office (Word, Excel, Outlook), document management systems, and e-filing platforms Ability to maintain discretion and confidentiality with sensitive client information Positive attitude, willingness to assist attorneys and other staff, and a team-oriented mindset Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
Partner with a Sophisticated Practice Serving High-Net-Worth Estates and Trusts This Jobot Job is hosted by: Amanda Cohen Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $85,000 - $90,000 per year A bit about us: Our Trusts & Estates practice advises high-net-worth individuals and families on sophisticated estate planning, trust administration, and wealth transfer strategies. The team combines deep expertise with a collaborative, client-focused approach, delivering tailored solutions that preserve and protect multigenerational wealth. Why join us? Join a collaborative, high-net-worth trusts and estates practice where your expertise is valued and your contributions directly support a sophisticated client base. You'll assist multiple attorneys in managing complex estate planning, trust administration, and wealth transfer matters. We offer a flexible schedule, excellent work-life balance, and a competitive compensation package, including: Robust 401(k) match and retirement benefits Competitive salary and bonus opportunities 100% paid health and dental coverage If you excel in a detail-oriented, team-focused environment and are eager to advance your career supporting high-net-worth clients, this is the ideal opportunity. Job Details Here's a rewritten version of your job description that keeps all the key duties and qualifications but presents them in a fresh, professional way with a slightly more "high-net-worth / sophisticated practice" tone: Key Responsibilities: Coordinate and manage attorneys' schedules, including estate plan signings, client consultations, and probate or trust deadlines. Establish and maintain both electronic and physical files, ensuring documents are organized and easily retrievable. Draft, format, and proofread correspondence, legal forms, and documents with precision and attention to detail. Prepare estate planning documents for execution and serve as a signing witness when required. Scan, bind, and securely transmit executed estate planning documents to clients. Prepare and submit expense reports, and support billing processes, including responding to client billing inquiries. Manage incoming and outgoing mail efficiently. Provide backup support for other administrative team members as needed. Occasionally assist at the reception desk during short-term coverage. Qualifications: Minimum of five (5) years' experience as a legal assistant in estate planning, probate, or trust administration within a law firm setting. Exceptional written and verbal communication skills, with strong attention to detail. Proficiency in Microsoft Office (Word, Outlook, Excel), document management systems such as NetDocs, and PDF software. Highly organized with the ability to prioritize and manage multiple deadlines in a fast-paced environment. Professional and courteous in client-facing interactions with families, advisors, and colleagues. Discreet, maintaining strict confidentiality when handling sensitive information. Eagerness to learn, adapt, and take on new responsibilities as workflows evolve. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
05/01/2026
Full time
Partner with a Sophisticated Practice Serving High-Net-Worth Estates and Trusts This Jobot Job is hosted by: Amanda Cohen Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $85,000 - $90,000 per year A bit about us: Our Trusts & Estates practice advises high-net-worth individuals and families on sophisticated estate planning, trust administration, and wealth transfer strategies. The team combines deep expertise with a collaborative, client-focused approach, delivering tailored solutions that preserve and protect multigenerational wealth. Why join us? Join a collaborative, high-net-worth trusts and estates practice where your expertise is valued and your contributions directly support a sophisticated client base. You'll assist multiple attorneys in managing complex estate planning, trust administration, and wealth transfer matters. We offer a flexible schedule, excellent work-life balance, and a competitive compensation package, including: Robust 401(k) match and retirement benefits Competitive salary and bonus opportunities 100% paid health and dental coverage If you excel in a detail-oriented, team-focused environment and are eager to advance your career supporting high-net-worth clients, this is the ideal opportunity. Job Details Here's a rewritten version of your job description that keeps all the key duties and qualifications but presents them in a fresh, professional way with a slightly more "high-net-worth / sophisticated practice" tone: Key Responsibilities: Coordinate and manage attorneys' schedules, including estate plan signings, client consultations, and probate or trust deadlines. Establish and maintain both electronic and physical files, ensuring documents are organized and easily retrievable. Draft, format, and proofread correspondence, legal forms, and documents with precision and attention to detail. Prepare estate planning documents for execution and serve as a signing witness when required. Scan, bind, and securely transmit executed estate planning documents to clients. Prepare and submit expense reports, and support billing processes, including responding to client billing inquiries. Manage incoming and outgoing mail efficiently. Provide backup support for other administrative team members as needed. Occasionally assist at the reception desk during short-term coverage. Qualifications: Minimum of five (5) years' experience as a legal assistant in estate planning, probate, or trust administration within a law firm setting. Exceptional written and verbal communication skills, with strong attention to detail. Proficiency in Microsoft Office (Word, Outlook, Excel), document management systems such as NetDocs, and PDF software. Highly organized with the ability to prioritize and manage multiple deadlines in a fast-paced environment. Professional and courteous in client-facing interactions with families, advisors, and colleagues. Discreet, maintaining strict confidentiality when handling sensitive information. Eagerness to learn, adapt, and take on new responsibilities as workflows evolve. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
This Jobot Job is hosted by: Kevin Shilney Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $60,000 - $80,000 per year A bit about us: We are a respected law firm focused on probate, estate planning, business transactions, and civil/commercial litigation. Our culture emphasizes client service, attention to detail, and the smooth coordination of legal work. The Legal Assistant will support attorneys in all phases of case management and client service. This role involves performing substantive legal and administrative tasks, ensuring that matters proceed efficiently and that clients receive responsive, accurate service. Why join us? Office location in Downers Grove, IL Supportive team culture, opportunities for professional development Competitive salary and benefits package (health insurance, PTO, continuing education) Exposure to a broad variety of legal matters and opportunity to grow with the firm Job Details Key Responsibilities Prepare, proofread, format, and file legal documents (motions, pleadings, discovery, contracts, wills, trusts, etc.) Manage case files and maintain organized, up-to-date records (both paper and electronic) Conduct legal research, look up statutes, rules, case law, secondary authorities, and provide summaries or citations Draft correspondence and communications with clients, opposing counsel, courts, and service providers Coordinate with clients: schedule meetings or calls, gather information, follow up on outstanding items Assist with court filings, e-filing, and tracking deadlines (statute of limitations, pleading deadlines, hearing dates) Liaise with opposing counsel, court clerks, process servers, title companies, and other parties as needed Assist attorneys with preparing for hearings, depositions, trials, closings, and client meetings Manage billing entries, track time, assist in invoicing and collection follow-up Perform general administrative duties: answering phones, managing mail, scanning and organizing documents Help with onboarding new clients (conflicts checks, engagement letters, retainer agreements) Other ad hoc assignments and special projects as needed Qualifications Bachelor's degree or equivalent experience preferred Prior experience (2-4 years) working as a legal assistant or in a law firm environment, ideally in probate, litigation, or business/estate planning Strong understanding of court rules, filing procedures, and legal terminology Excellent writing, proofreading, and verbal communication skills Proficiency with legal research tools (Westlaw, Lexis, Fastcase, etc.) High level of organization, ability to manage multiple projects and prioritize under deadlines Strong attention to detail and accuracy Proficiency in Microsoft Office (Word, Excel, Outlook), document management systems, and e-filing platforms Ability to maintain discretion and confidentiality with sensitive client information Positive attitude, willingness to assist attorneys and other staff, and a team-oriented mindset Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
05/01/2026
Full time
This Jobot Job is hosted by: Kevin Shilney Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $60,000 - $80,000 per year A bit about us: We are a respected law firm focused on probate, estate planning, business transactions, and civil/commercial litigation. Our culture emphasizes client service, attention to detail, and the smooth coordination of legal work. The Legal Assistant will support attorneys in all phases of case management and client service. This role involves performing substantive legal and administrative tasks, ensuring that matters proceed efficiently and that clients receive responsive, accurate service. Why join us? Office location in Downers Grove, IL Supportive team culture, opportunities for professional development Competitive salary and benefits package (health insurance, PTO, continuing education) Exposure to a broad variety of legal matters and opportunity to grow with the firm Job Details Key Responsibilities Prepare, proofread, format, and file legal documents (motions, pleadings, discovery, contracts, wills, trusts, etc.) Manage case files and maintain organized, up-to-date records (both paper and electronic) Conduct legal research, look up statutes, rules, case law, secondary authorities, and provide summaries or citations Draft correspondence and communications with clients, opposing counsel, courts, and service providers Coordinate with clients: schedule meetings or calls, gather information, follow up on outstanding items Assist with court filings, e-filing, and tracking deadlines (statute of limitations, pleading deadlines, hearing dates) Liaise with opposing counsel, court clerks, process servers, title companies, and other parties as needed Assist attorneys with preparing for hearings, depositions, trials, closings, and client meetings Manage billing entries, track time, assist in invoicing and collection follow-up Perform general administrative duties: answering phones, managing mail, scanning and organizing documents Help with onboarding new clients (conflicts checks, engagement letters, retainer agreements) Other ad hoc assignments and special projects as needed Qualifications Bachelor's degree or equivalent experience preferred Prior experience (2-4 years) working as a legal assistant or in a law firm environment, ideally in probate, litigation, or business/estate planning Strong understanding of court rules, filing procedures, and legal terminology Excellent writing, proofreading, and verbal communication skills Proficiency with legal research tools (Westlaw, Lexis, Fastcase, etc.) High level of organization, ability to manage multiple projects and prioritize under deadlines Strong attention to detail and accuracy Proficiency in Microsoft Office (Word, Excel, Outlook), document management systems, and e-filing platforms Ability to maintain discretion and confidentiality with sensitive client information Positive attitude, willingness to assist attorneys and other staff, and a team-oriented mindset Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
