Real Estate & Operations Coordinator

This is a hybrid position in Chicago, IL. This role requires in-office presence for specific responsibilities. The number of in-office days will vary week to week based on signing volume and document readiness, typically ranging from 3-4 days per week.

We are looking for a Real Estate and Operations Coordinator who is wired for precision - someone who catches what others miss, follows through without being asked, and takes real ownership of the work in front of them. If you are the kind of person who gets genuine satisfaction from a clean file, a met deadline, and a client who never had to wonder what was happening, this role was built for you.

This role exists because Evermore is growing, and protecting that growth requires someone who can own the operational and transactional work the firm runs on. Specifically, you will manage the full lifecycle of real estate files from contract to closing - coordinating with lenders, title companies, and opposing counsel to make sure every deadline is met and every document is tracked. At the same time, you will be the operational anchor for the estate planning side of the practice: preparing client binders, managing client follow-up, and keeping internal systems running cleanly.

This role directly frees our legal team to do legal work. That is what makes it high-impact.

Compensation- $55,000 - $65,000 yearly (plus generous PTO package and $350 monthly wellness stipend)

$55,000 - $65,000 yearly

What You'll Be Responsible For

• Flawless Real Estate Transaction Management: You will independently manage real estate files from contract to closing, coordinating with lenders, title companies, and opposing counsel to ensure every deadline is met and every document is tracked.
• Proactive Communication Hub: You will be the primary point of contact for all parties in real estate transactions, preparing and sending clear, timely communications to keep everyone informed and engaged.
• Systematic File Organization: You will maintain accurate and up-to-date file records in our practice management system for both real estate and estate planning, ensuring all documents are organized, complete, and easily accessible.
• Streamlined Estate Planning Operations: You will prepare and scan client binders for estate planning signings, ensuring all materials are perfect and ready for clients.
• Ownership of Client Follow-Up: You will take full ownership of the client homework follow-up process, ensuring clients complete necessary steps efficiently to keep their plans moving forward.
• Operational Efficiency: You will maintain and optimize internal systems and task workflows, identifying opportunities to improve efficiency and ensure nothing falls through the cracks.
• Exceptional Client Experience: You will contribute to a smooth, stress-free experience for all clients by ensuring all parties are informed, deadlines are met, and administrative tasks are handled with precision.

• The Detail Dynamo: You genuinely love diving into the minutiae, catching errors others miss, and ensuring every "i" is dotted and "t" is crossed. You understand that precision is paramount, especially in legal work.
• The Process Pro: You thrive on creating and following systems, and you're always looking for ways to make workflows more efficient and organized. You're comfortable managing multiple files and deadlines simultaneously without dropping the ball.
• The Proactive Problem-Solver: You don't wait to be told what to do; you anticipate needs, identify potential issues, and take initiative to resolve them before they escalate. You're calm under pressure and resourceful.
• The Clear Communicator: You can articulate complex information simply and professionally, both in writing and verbally, ensuring clients and third parties feel informed and understood.
• The Tech-Savvy Learner: You pick up new software and systems quickly, embracing technology as a tool to enhance efficiency and organization.

Who This Is NOT For

• This role is NOT for someone who needs constant supervision or external motivation to stay on task. We need an independent self-starter.
• This role is NOT for someone who is easily overwhelmed by multiple deadlines or who struggles with meticulous, repetitive tasks.
• This role is NOT for someone who believes "good enough" is acceptable. We demand excellence and a commitment to precision.

At Evermore, we're not just drafting documents; we're building legacies and protecting futures for families in Chicago. We focus on proactive, relationship-driven client service, empowering families to make informed decisions about their wealth and well-being. We believe in educating clients, fostering deep trust, and creating a supportive, approachable environment where complex legal matters become clear and manageable. Our mission is to provide peace of mind, and we do it by putting clients first, always. Our team culture is collaborative, thoughtful, and grounded in trust; we hold a high standard, but we support each other in meeting it. What matters to me is that we're building something long-term-systems, relationships, and a firm that genuinely improves clients' lives, not just completes transactions. If you do well here, growth looks like real ownership, strategic input, and the ability to shape how we serve clients, not just checking boxes or staying in a fixed role.

Compensation details: 0 Yearly Salary

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