22 jobs found

Job Description: Established nearly two centuries ago, FM is a leading mutual insurance company whose capital, scientific research capability and engineering expertise are solely dedicated to property risk management and the resilience of its policyholder-owners. These owners, who share the belief that the majority of property loss is preventable, represent many of the world's largest organizations, including one of every four Fortune 500 companies. They work with FM to better understand the hazards that can impact their business continuity to make cost-effective risk management decisions, combining property loss prevention with insurance protection. The Senior Administrative & Data Reporting Specialist provides data, reporting, and operational coordination support to the Engineering Management Team, including Field Engineering Group Managers, the Operations Chief Inspector, Operations Chief Engineer, and Manager of Training & Engineering Quality. This is a combined role that delivers accurate engineering reporting and performance visibility, while also providing high-level administrative and operational coordination to support engineering operations, leadership routines, and business rhythms. Responsibilities Data & Reporting Produce and maintain recurring operational scorecards, dashboards, and reports that provide clear visibility into performance, workload, timeliness, and leading indicators. Gather, validate, and reconcile data from multiple internal sources; proactively investigate data anomalies, root causes, and exceptions to ensure accuracy and credibility of reporting. Translate data into clear, decision ready insights by identifying trends, risks, gaps, and opportunities that inform operational planning, prioritization, and process improvement. Partner with Engineering leadership and operations stakeholders to understand business questions and reporting needs; refine metrics and outputs to better support action, follow through, and efficiency gains. Develop concise written summaries and visual outputs that connect data findings to operational context, implications, and recommended next steps. Continuously improve reporting processes by streamlining data collection, reducing manual effort, and leveraging available tools (e.g., Excel, Power BI, automation, and emerging AI enabled capabilities) to increase efficiency, consistency, and insight. Monitor agreed upon metrics over time and proactively flag emerging risks, slippage, or improvement opportunities to relevant leaders and teams. Demonstrate initiative by anticipating reporting and analysis needs tied to leadership rhythms, audits, and operational priorities. Administrative & Operational Support Coordinate operational support needs, including PPE and equipment logistics (issuance, calibration, repair, replacement), as well as specialist scheduling and follow through. Coordinate team and event logistics, including off site meetings and large mailings; ensure accuracy, appropriate timing, and compliance with internal standards. Support new hire onboarding and employee development processes by coordinating logistics and proactively managing calendars, deadlines, and milestones. Represent Engineering leadership with professionalism, discretion, and sound judgment; communicate clearly and follow through on requests and action items. Qualifications: High School diploma or equivalent; some college preferred. 5+ years of experience in a role combining administrative support and data and/or reporting responsibilities, or an equivalent combination of roles; experience supporting leaders and working across teams strongly preferred. Advanced Excel skills preferred (e.g., pivot tables, lookups, structured tables). Experience with or ability to learn reporting and visualization tools such as Power BI; openness to evolving tools, automation, and AI enabled capabilities to improve efficiency and insight. Demonstrated ability to validate data, research exceptions, and communicate findings clearly in written summaries and presentation ready outputs. Exceptional organizational skills with strong attention to detail and follow through. Excellent written and verbal communication skills, with the ability to synthesize and present information clearly and concisely. Strong interpersonal skills and the ability to build effective working relationships at all levels of the organization. Thrives in a fast paced, dynamic environment, adapting quickly to shifting priorities, urgent requests, and evolving business needs while maintaining composure and accuracy. The final salary offer will vary based on geographic location, individual education, skills, and experience. The position is eligible to participate in FM's comprehensive Total Rewards program that includes an incentive plan, medical, dental and vision insurance, life and disability insurance, well-being programs, a 401(k) and pension plan, career development opportunities, tuition reimbursement, flexible work, and time off, including vacation and sick time. FM is an Equal Opportunity Employer and is committed to attracting, developing and retaining a diverse workforce.

R Customer Master Data Specialist (Open) Location: Tulsa, OK - W. 7th St. - Management - Central BSC How will you CONTRIBUTE and GROW? Customer Master Data Specialists are responsible for creation and maintenance of all Airgas customer accounts in SAP. This includes not only the information about the customer but also their contacts, pricing, ordering information and preferences, account reps, and more. Accuracy and the ability to look at accounts and find issues are key for this role. At Airgas, we RESPECT, HONOR and VALUE diversity. Airgas is Hiring for a Customer Master Data Specialist - Tulsa, OK! We are looking for you ! Comprehensive Family Benefits: Airgas offers a full benefits package designed to support your whole life, including Medical, Dental, Vision, Life, AD&D, and Disability Insurance. Support for Parents: We offer up to 14-week paid child birth benefits to support growing families. Future Security: 401(k) Retirement Plan with company match, Tuition Assistance, Paid Holidays, Vacation, and Sick time. Early Access: Your benefits start after just 30 days of employment Recruiter: Deondre Taylor Account Management: Efficiently handle all internal inbound requests for the creation and updates to customer accounts while keeping with data governance policies Maintain a comprehensive understanding of the account creation and modification processes to provide effective support and resolve related inquiries. Work closely with Senior Customer Master Data (CMD) Specialists on complex account activities, including branch closures, openings, mergers, and acquisitions. Collaborate with multiple teams, including sales, operations, and finance, to restructure large, complex accounts effectively. Monitor accounts to guarantee the appropriate collection or transfer of cylinders, timely closure of open orders, and closure of the previous customer account. Operational Knowledge & Understanding: Develop and maintain a thorough understanding of fundamental branch operations, including order entry procedures, inventory management, and customer service protocols. Gain a deep understanding of how Customer Master Data impacts all teams within the organization, including sales, operations, finance, and logistics. Collaborate with business process experts to develop and refine comprehensive standard operating procedures (SOPs), process flow diagrams, and related documentation for CMD activities. Pricing & System Utilization: Process inbound requests for new pricing agreements and pricing updates to existing customer accounts with meticulous attention to detail and accuracy while ensuring consistency and compliance with established pricing strategies. Work closely with bulk teams to manage asset billings, location placement, and pricing. Customer Service Excellence: Maintain clear and professional communication via email, chat platforms, and telephone to address account-related issues and provide effective solutions. Document all communication and issue resolution activities in the appropriate systems. Process Improvement & Efficiency: Proactively engage in learning and mastering new software tools, systems, and technologies relevant to the Customer Master Data (CMD) function. Identify and implement more streamlined and efficient methods for accomplishing daily tasks, contributing to improved productivity and reduced processing times. Document new processes and suggest updates to existing workflows to enhance overall operational effectiveness. Additional Responsibilities: Undertake other projects or duties as assigned by management, demonstrating flexibility and willingness to contribute to the overall team success. Are you a MATCH? Required Education: High School Diploma/GED required Required Length & Type of Experience: Previous SAP experience preferred Minimum 2 years of prior experience in an office environment with customer facing activities, internal or external Knowledge, Skills & Abilities: Strong computer skills. Intermediate proficiency in Microsoft Excel and Google Suite as well as a demonstrated ability to utilize financial applications within SAP. Attention to detail. Ability to manipulate & analyze large amounts of data. Exhibits customer focused behavior such as building positive relationships and strives to understand customer's needs, both internal and external. Ability to deal with difficult situations in a diplomatic and professional manner. Excellent analytical and creative problem solving skills with the ability to make independent decisions based on investigation and judgment as well as ability to discern when to escalate issues. Excellent oral and written communication and interpersonal skills. Ability to adjust communication methods based on customer situations. A positive approach and willingness to learn coupled with the ability to work in a team environment. Benefits We care about and support our Airgas Families. This is evident not only through our competitive compensation but also through a comprehensive benefits package that includes medical, dental, and vision plans, short-term and long-term disability, life and accidental death and dismemberment (AD&D) insurance, Employee Assistance Program (EAP), pre-tax commuter transportation benefit, parental leave, vacation, sick time, floating holidays, jury duty and funeral/bereavement leave, and paid holidays for all eligible full-time employees. Additionally, we offer our eligible employees a 401k plan with company matching funds, tuition reimbursement, discounted college tuition for eligible employees' dependents, and an Airgas Scholarship Program for dependent children. Associates who are members of collective bargaining units should review their bargaining agreement to determine whether they are eligible for some or all of the benefits described here and to see any special terms or conditions for eligibility. _ Your DIFFERENCES enhance our PERFORMANCE At Airgas, we are committed to building a workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world. We welcome and consider applications from all qualified applicants, regardless of their race, gender, sexual orientation, religion, disability or any other protected characteristic. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world. _ About Airgas Airgas, an Air Liquide company, is a leading U.S. supplier of industrial, medical and specialty gases, as well as hardgoods and related products; one of the largest U.S. suppliers of safety products; and a leading U.S. supplier of ammonia products and process chemicals. Through the passion and diversity of its 18,000 associates, Airgas fosters a culture of safety, customer success, sustainability and innovation. Airgas associates are empowered to share ideas, take initiative and make decisions. Airgas is a subsidiary of Air Liquide, a world leader in gases, technologies and services for industry and healthcare. Present in 60 countries with approximately 66,500 employees, Air Liquide serves more than 4 million customers and patients. Join us for a stimulating experience: At Airgas, you matter and so does the work you do. As a member of our team, you play an important role in the success of your team, making sure our products are created sustainably and delivered safely and efficiently. In turn, you'll find a welcoming workplace where you're valued for who you are and where you can fill your potential while growing a fulfilling career - whatever path you choose. _ Equal Employment Opportunity Information We are an equal opportunity employer. We welcome all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. Airgas, an Air Liquide Company is a Government contractor subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Section 503 of the Rehabilitation Act of 1973. Airgas does not discriminate against qualified applicants with disabilities, and is committed to providing reasonable accommodations to the known disabilities of such individuals so as to ensure equal access to benefits and privileges of employment. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact us by email at . _ California Privacy Notice

INVESTING IN YOU Our commitment to internal growth and the development of our associates is unwavering. We believe that investing in our team members' professional journey not only benefits them individually but also contributes to the overall success of our organization. Through continuous learning, skill enhancement, and opportunities for advancement, we empower our associates to thrive and reach their full potential. By fostering a culture of growth, transparency, and collaboration, we create an environment where everyone can flourish and contribute meaningfully to our shared goals. Requisition ID :20535 Employment Type :Full Time Job Category :Vending Management Work Location :St. Louis, MO BRIEF POSITION SUMMARY: The Vendor Managed Inventory (VMI) Specialist ensures customer satisfaction through solutions by providing on-site customer service support including order replenishment, product put away, Lean (6S), maintaining solutions equipment etc. This role will partner with sales and business development teams to drive incremental revenue and growth through solutions. DUTIES and RESPONSIBILITIES: Drives MSC customer loyalty through the support and promotion of solutions. Supports and collaborates with MSC customer solutions and sales associates through execution of CARE program. CARE is defined as Clean, Arrange, Relationships, Exceed Expectations and includes. Maintains 6S appearance of all solutions equipment. Daily logging of activity in SFDC Ensures appropriate stock levels min/max are maintained. Unpacks, receives, puts away product at all solution points of use. Connects with customer contact to ensure retention of solution. Drives product expansion through spot buy and incremental solution growth. Lead focus of 100% safety compliance for VMIS team Repair and maintain vending solution equipment to company standards. Recommend Opportunities for Solutions / Spot Buy Growth to Sales Associate and Sales Management while documenting this information within SFDC accordingly. Responsible for supporting shared profitability improvement goals and objectives within assigned accounts. Maintain knowledge of all inventory management solutions. Establish productive, professional relationships with key personnel in assigned customers. Maintain high customer satisfaction ratings that meet company standards. Utilizes routing software tools to adhere to planned schedule as well as document daily activities. Maintain daily time keeping utilizing MSC approved time management applications. Fosters the MSC Culture in the department and throughout the company to ensure fulfillment of MSC?s vision and unity of purpose. Participation in special projects and performs additional duties as required. EDUCATION and EXPERIENCE: A High School Diploma or the equivalent is required. Inventory Management or Customer Service experience preferred. Relevant Military experience a plus. SKILLS: Great customer service required. Excellent verbal and written communications skills required. Computer literacy and proficiency in Microsoft office applications required. Excellent time management and organizational skills required. OTHER REQUIREMENTS: A valid driver's license is required. Position requires over 80% of daily travel within assigned territory. Occasional overnight travel will be required. Ability to lift up to 50 lbs. required. Ability to consistently walk, lift, bend, stretch, stand for long periods of time is required. Must be willing to adhere to customer safety and use of Personal Protective Equipment (PPE) protocol. This position may require access to International Traffic in Arms Regulations Information (ITAR) and/or Controlled Unclassified Information (CUI). Compensation starting at $19-20 per hour depending on candidate location and experience. The salary range represented is based on similar roles in comparable industries, and the cost of labor in respective cities. Actual compensation is based on the candidate's relevant experience, education requirements and peer pay equity. The Company reserves the right to modify the range as market conditions change. Applicants must be currently authorized to work in the United States. We are unable to sponsor or take over sponsorship of an employment Visa for this position at this time. This job posting will remain open for a minimum of 3 business days from the original posting date or longer as needed to fill the position. WHY MSC? People. Collaboration. Insight. That's how you build something that works. Built on a foundation of trust, MSC works side by side with our customers to help them drive business results. With more than one million product offerings and 80+ years of experience across industries, MSC strives to help our customers achieve greater productivity, profitability, and growth through inventory management and other innovative supply chain solutions. We care about our associates and have programs in place to help our 6,500+ team members achieve their potential. OUR COMMITMENT TO YOU Our associates are our top priority and investing in their well-being is one way we execute our Built to Make You Better brand promise. Alongside competitive pay, we have a comprehensive benefits program to support you and your family's health, well-being and financial future. We offer dynamic healthcare plans, generous 401K and stock purchasing programs, tuition reimbursement opportunities, and paid time away for holidays, vacations, and illness. Visit our page for a better look at our extensive benefits: Your Future Benefits. You will also have the opportunity to join our Associate Inclusion Circles: Women, Pride, Black, Generational, Veterans, HOLA, and Able. These circles are open to all associates and are designed to promote awareness, collaboration, and respect. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT At MSC, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all qualified applicants and our associates without regard to race, color, religion, age, sex, national origin, disability, protected veteran status, sexual orientation or any category protected by applicable law. Accommodation requests can be made at any stage of the recruitment process; applicants are asked to make their needs/requirements known. PandoLogic. Category:Logistics,

Description: About Capital Waste Services At Capital Waste Services (CWS) , we are committed to delivering reliable, customer-focused waste collection services across our communities. Our team members are the foundation of our success, and we pride ourselves on fostering a supportive, high-integrity work environment where people can grow and thrive. Position Summary The HR & Compliance Specialist (DOT Focus) is responsible for supporting Human Resources operations with a primary emphasis on DOT compliance, driver qualification management, and regulated onboarding . This role also supports benefits administration, HRIS (Paylocity), employee onboarding, and training coordination across a multi-location, safety-sensitive workforce. The ideal candidate has hands-on experience maintaining Driver Qualification (DQ) files , supporting DOT drug and alcohol compliance , administering group benefits , and working collaboratively with operations, safety, and management teams to ensure compliance and a smooth employee experience. _ Key Responsibilities DOT & Driver Compliance Maintain and audit Driver Qualification (DQ) files in accordance with FMCSA and DOT regulations Track and manage driver credentials, including CDL status, medical cards, MVRs, prior employment verifications, and annual reviews Coordinate DOT drug & alcohol testing , including pre-employment, random, post-accident, and reasonable suspicion testing Support compliance with company Drug & Alcohol and Safety policies and ensure documentation accuracy Assist with DOT-related audits and compliance reviews _ Onboarding & Training (Safety-Sensitive Roles) Coordinate onboarding for DOT-regulated and non-DOT employees Ensure all DOT onboarding documentation is completed prior to performing safety-sensitive functions Support and track new-hire safety and DOT training , including Hours of Service (HOS) and drug & alcohol awareness Maintain accurate onboarding and training records _ Benefits & HR Administration Assist with group benefits administration , including enrollments, changes, and terminations Serve as a point of contact for employee benefits questions and vendor coordination Support open enrollment and benefits communications Maintain accurate employee records in Paylocity and ensure data integrity _ HRIS & Cross-Functional Collaboration Utilize Paylocity for employee records, onboarding, and HR administration Collaborate with Operations, Safety, Managers, and Vendors to resolve HR and compliance matters Support HR reporting, recordkeeping, and internal controls Assist with additional HR initiatives and administrative duties as assigned _ Qualifications Required 2+ years of HR experience with DOT compliance and driver qualification exposure Hands-on experience maintaining Driver Qualification (DQ) files Working knowledge of DOT/FMCSA regulations related to drivers Experience supporting benefits administration and group insurance Proficiency with HRIS systems; Paylocity experience strongly preferred Strong attention to detail and ability to identify documentation errors Ability to collaborate across departments in a fast-paced environment _ Preferred Experience in transportation, waste, logistics, or field-based operations Familiarity with DOT audits or compliance reviews Associate's or Bachelor's degree in Human Resources, Business, or a related field _ Work Environment Office-based role with frequent interaction with operations and safety teams Fast-paced, compliance-driven environment supporting safety-sensitive employees _ Why Join Capital Waste Services, LLC Stable and growing organization in the environmental services industry High-impact role supporting safety, compliance, and employee experience Collaborative HR team with cross-functional exposure Competitive compensation and benefits Requirements: PI8fc008d0b29c-6030

Description: The Collections Specialist is responsible for managing assigned customer accounts to ensure timely and accurate collection of receivables. This role works closely with customers, operations leadership, route managers, and customer service teams to resolve billing and service-related issues that impact payment, while maintaining positive customer relationships and supporting company cash flow objectives. Key Responsibilities Perform outbound collection activities for assigned commercial and residential waste service accounts through phone calls, emails, and written correspondence Monitor accounts receivable aging reports and proactively follow up on past-due balances in accordance with company collection policies Work directly with customers to resolve billing discrepancies related to waste services, including missed pickups, route schedules, service changes, equipment issues, contract terms, and pricing adjustments Coordinate with Operations, Customer Service, and Route Supervisors to verify service completion, resolve service disputes, and remove barriers to payment Accurately document all collection efforts, customer communications, disputes, and payment arrangements in the company's billing or ERP system Process and track payment commitments and follow up to ensure resolution Escalate delinquent, high-risk, or non-responsive accounts to the Accounts Receivable Manager for further action, including service interruption, suspension, or referral to third-party collections when appropriate Assist with maintaining accurate customer account records and receivable aging reports across multiple locations Ensure compliance with company policies, internal controls, and confidentiality requirements Maintain professionalism and composure when handling difficult customer interactions involving service or billing concerns Perform other duties as assigned Qualifications & Skills Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred 2-4 years of experience in collections, accounts receivable, or billing; experience in waste services, utilities, logistics, or other recurring service industries strongly preferred Experience managing high-volume customer accounts and recurring billing cycles Strong proficiency in Microsoft Excel and Microsoft Office applications Experience working with billing systems, accounting software, or ERP platforms High attention to detail with strong documentation and data accuracy skills Ability to communicate clearly and professionally with customers, internal teams, and leadership Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment Customer-focused mindset with the ability to balance collections effectiveness and service resolution Working Conditions Professional office environment Minimal exposure to adverse environmental conditions typical of field or route operations Physical Requirements Sedentary work involving extended periods of sitting Occasional standing and walking Repetitive hand, wrist, and finger motion related to computer, keyboard, and telephone use Ability to lift up to 10 pounds occasionally Why Join Capital Waste Services Stable, essential-service industry supporting local communities Opportunities for growth within an expanding multi-location organization Collaborative work environment closely connected to operations and service teams Competitive pay and benefits Requirements: PI6931a50bcc20-7856

Duration: 12 Month Contract Job Description: Client is seeking a motivated and organized HR Contractor to support an upcoming hiring ramp. This role will provide administrative and operational support to the Human Resources team, with a strong focus on recruitment coordination and day-to-day HR office duties. The ideal candidate will be highly organized, professional, and comfortable interacting with candidates, employees, and external partners. Provide general HR office support, including filing, data entry, document preparation, and record maintenance Make outbound and inbound phone calls to candidates Answer and route incoming phone calls and emails in a professional and timely manner Support recruitment and hiring activities, including scheduling interviews and coordinating candidate communications Assist in the planning, setup, and management of onsite and offsite hiring events (job fairs, open houses, community events, etc.) Prepare materials for hiring events, including signage, applications, and informational packets Maintain accurate tracking of candidates and hiring activity in HR systems or spreadsheets Support onboarding logistics for new hires as needed Ensure confidentiality and compliance with company policies and HR best practices Perform other HR-related administrative duties as assigned Required Skills: Strong communication skills, both verbal and written Comfortable making phone calls and interacting with a high volume of candidates Excellent organizational skills and attention to detail Ability to manage multiple tasks in a fast-paced environment Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Professional demeanor with a strong customer-service mindset 1-3 years experience demonstrating business support. Previous HR Support experience preferred, but not required Superior communication skills (this role requires heavy communication through phone, text, and email) Proficiency with Excel Ability to work in a fast faced environment. Desired Skills: Experience supporting high-volume or ramp hiring initiatives Experience coordinating or supporting hiring events or job fairs Previous HR experience Education: Associate's degree or higher in Human Resources, Business Administration, or a related field preferred About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Requisition ID: 1756 Position Title: Compliance Audit Supervisor (remote) Job Category: FULL TIME Position Type: Clerical Location: US Salary Range: $50,000.00 To $60,000.00 Annually Description: Position Summary: Central Research is seeking a detail-oriented and organized Compliance Audit Supervisor to join our team. This key role manages and oversees the audit coordination process and is responsible for leading the audit coordination team and identifying, planning, conducting, managing, executing, and tracking internal and external audit activities. The Compliance Audit Supervisor will oversee all phases of the audit lifecycle, including planning and logistics, data collection, interdepartmental communication, and audit documentation. This position plays a critical role in ensuring compliance with contractual obligations as well as federal, state, and local regulations. The ideal candidate will conduct audit-related activities and lead a team of Compliance Support Specialists dedicated to audit execution and coordination, acting as a liaison between internal departments and external auditors, assisting in enhancing operational efficiency, mitigating risk, and supporting the delivery of high-quality customer experiences. Essential Duties & Responsibilities: Leads Compliance Support Specialists Assigns tasks, sets deadlines, and monitors performance Trains new employees in all audit procedures and systems Ensures all required documents and data are prepared in advance Conducts, coordinates, organizes, and schedules internal and external audits Collaborates with internal teams to ensure timely and accurate data collection aligns with audit scope and objectives Manages and maintains audit documentation, including tracking findings and storing records appropriately Collaborates with the Director of Compliance to serve as the primary liaison between auditors and internal stakeholders to address questions and clarify processes Analyzes audit results to identify trends, risks, and areas for improvement Develops, tracks, and supports corrective action plans based on audit findings Communicates audit results, insights, and recommendations to management Prepares audit reports, dashboards, and statistical trend analyses Participates in special reviews and initiatives to enhance customer experience Stays current on regulatory changes through ongoing training and professional development Minimum Requirements (Education & Experience): High School Diploma Minimum of 2 years of experience supporting or managing audits on a student loan servicing contract Minimum of 1-year supervisory experience U.S. Citizenship required (per contract requirements) Ability to obtain and maintain a 5C Suitability clearance Preferred Requirements: Bachelor's degree in a related field 1+ year of supervisory experience in an audit or compliance role 3+ years of experience in an audit or compliance role supporting the student loan servicing contract Minimum Requirements (Knowledge, Skills & Abilities): Leadership and team management Knowledge of regulations and audit processes Strong communication and problem-solving skills Working knowledge of applicable regulations, including TCPA, SCRA, FCRA, and Consumer Financial Protection Bureau (CFPB) guidelines Strong attention to detail with the ability to manage multiple priorities simultaneously Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) Ability to develop and deliver presentations to various levels of management Effective facilitation and organizational skills • Ability to communicate effectively across all levels of the organization Adaptability and flexibility in a fast-paced, evolving environment Fluent in reading, writing, and speaking English Equal Opportunity Employer: Equal Opportunity Employer, including veterans and individuals with disabilities. Know Your Rights Poster can be found here: NOTE: This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job. It is intended to describe the general nature and work responsibilities of the position. This job description and the duties of this position are subject to change, modification, and addition as deemed necessary by the Company. We are currently unable to consider applicants residing in California, New York, Oregon, Washington, Illinois, and the city of Philadelphia. Thank you for your understanding. Compensation details: 0 Yearly Salary PId61aed52b5-

Administrative Officer - Santa Clara, CA, Job ID 84658 University of California Agriculture and Natural Resources Job Description Position Summary: Under general supervision of UCCE Santa Clara Extension Director, the administrative officer serves as the county Office Manager supporting all human resources, office management, facilities management, financial and business operations. The Office Manager also provides programmatic support to UCCE Santa Clara programs. Duties include managing staff hiring processes, development of short and long-range budgets, management of diverse types of financial reporting and record keeping for grants and managing operational budgets and fiscal review. Program support may include managing data, event marketing and registration, and website updating. As an administrative operations professional, the Office Manager will have an understanding of UC systemwide practices, policies, and procedures. They will provide analytical support, service, and training to UCCE Santa Clara staff and academics. They will use knowledge of professional concepts to research, analyze, interpret and apply policies and procedures to resolve a variety of issues that are often complex. The Office Manager will work collaboratively with the UC ANR Business Office, UC ANR IT, UC ANR Human Resources as well as County of Santa Clara, Agricultural Department Administration, serving as a liaison, point of contact, and handoff point with regard to supported actions and functions. The Office Manager will manage sensitive and confidential information. This position involves multi-tasking and working under competing deadlines. The position requires on-site work at the UCCE Santa Clara County office on Berger Drive in San Jose, California with occasional work at the UCCE Santa Clara County office on Highland Avenue in San Martin. This position is a career appointment that is 100% fixed. Pay Scale: $ 32.44/hour to $43.44/hour Job Posting Close Date: This job is open until filled. The first application review date will be 03/13/2026. Key Responsibilities: 35% ADMINISTRATIVE OFFICE: Provide administrative support to a medium-size academic department with multiple programs and staff by managing facility and workspace modifications, IT installations and troubleshooting tech issues, manage travel records and reimbursements for part-time employees and volunteers, and assisting staff with Contracts and Grants, MOUs, Aggie Expense, Purchase Card and Corporate Card documentation requirements and policy complexities. Oversee administrative activities of staff and academics and provide oversight to other Administrative Assistants in the unit. Provide oversight and review of departmental documentation prior to submission to BOC for processing. Interface and serve as liaison with county partners: Agency Director, Ag Commissioner, Division Managers, Ag Biologists, Program Coordinators and Office Specialists. Interface directly with public as main point of contact for phone line, general e-mail and walk-ins during business hours. Respond to escalated issues and concerns, resolve conflicts and assist with program support requests when required due to presence of walk-in client. Communicate clearly with staff in disseminating notices, policies and procedures received from BOC or ANR SPU. Clarify verbally or in writing any instructions that may require additional interpretation by staff due to complex/unfamiliar topics or language barriers. Analyze, develop and review office operational procedures and guidelines and revise accordingly. Manage and support event planning and logistics at program and unit levels. Perform with expertise in Aggie Enterprise (procurement and accounting), GTS, Aggie Expense, Work Flow Automation, JDX Job Builder, Aggie Buy, VMS, Outlook, Excel, Word, MS Publisher, PowerPoint, Adobe Acrobat Pro. 15% FISCAL MANAGEMENT ACCOUNTING / BUDGETARY: Gather and organize financial data from internal and external sources. Analyze, prepare and present data to Director UCCE, UCOP and Contracts & Grants, and to individual Program Advisors as requested or needed. Analyze current fiscal data trends to develop budgets and identify funding needs. Review CE accounts, analyze expenses, create payroll and non-payroll cost transfers as necessary and reconcile balances accordingly. Research fiscal data from internal and external sources and to provide input for non-technical portions of grant and contract proposals. Produce budget line items based on familiarity with Contract & Grants regulations and guidelines. Review and approve funding deduction calculation from Santa Clara County vis-à-vis MOU agreement. Calculate final year-end invoice and inform Contracts & Grants and UCOP Extramural Accounting regarding MOU invoicing. Process monies directly to UC Regents account. 10% FISCAL MANAGEMENT PURCHASING: Assess staff computer and technology needs, provide purchase recommendations, acquire appropriate hardware/software and initiate installation work order with county tech support. Manage office supplies inventory and Direct Support Budget expenses and track expenditures by program. Advise Director/Advisors/Supervisors of program excesses. 25% PROGRAM AND WEBSITE SUPPORT: Prepare County Annual Report and presentation. Maintain and build repository of program photos. Support programs with research and extension including data management, grant management, marketing and registration, evaluation, and participant management. Edit newsletters, fact sheets, journal submissions, and correspondences to Cooperative Extension partners and constituents. Oversee County website content and design. 15% HIRING AND PERSONNEL COORDINATION: Initiate and oversee the Staff Personnel Request documentation requirements and HR on-line process to hire new employees. Assist hiring supervisors with developing position descriptions, provide procedural guidance, signature approval status updates and hiring process timelines. Coordinate with ANR SPU and BOC on New Employee documentation and start date. Supervise new employee orientation to UCCE Santa Clara, assess and fulfill work environment and ergonomic needs, initiate necessary computer/software acquisition and installation. Review personnel policies, procedures and provide compensation/benefits guidance. Oversee Aggie Expense, purchase card and corporate card acquisition and training. Manage hiring documentation of independent contractors and students. Maintain confidential personnel files; operate at a high level of confidentiality for staff and Academics in matters of conflict resolution, University policies and procedures, and personnel management. Requirements: Ability to use sound judgment in responding to issues and concerns. Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Solid organizational skills and ability to multi-task with demanding timeframes. Working knowledge of common organization-specific and other computer application programs. Ability to use discretion and maintain confidentiality. Preferred Skills: Working knowledge of UC business systems including Aggie Expense, Aggie Enterprise, JDX job builder, UC Path, WFA, and Cognos. Working knowledge of common professional and office management applications including Word, Excel, and Publisher. Special Conditions of Employment: Must possess valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability damage insurance on vehicle used is required. Reimbursement of job-related travel will be reimbursed according to University policies. The University reserves the right to make employment contingent upon successful completion of the background check. This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities. UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities. As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited. As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs , as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. Misconduct Disclosure Requirement:As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault . click apply for full job details