Job Title: Executive Assistant to the CEO
Location: New York, NY (Fully in-office)
Salary: $80k - $120k + Bonus
Boutique Real Estate Investment Firm based in New York City is seeking a highly organized and proactive Executive Assistant to support the CEO.
Responsibilities
- Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel arrangements
- Act as the primary gatekeeper for the CEO by screening calls, emails, and visitors
- Prepare correspondence, reports, and presentations as needed
- Coordinate internal and external meetings, including agendas and follow-ups
- Serve as the first point of contact at reception, greeting guests and managing incoming calls
- Oversee general office operations, supplies, and vendor coordination
- Assist with special projects and administrative tasks as assigned
- Assist with lease documentation, record keeping, and transaction files
- Track important dates related to leases and property management
- Assist with bookkeeping tasks using QuickBooks, including tracking expenses and preparing basic reports
- Utilize Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) for reporting, scheduling, and document preparation
Qualifications
- 3-5 years experience of high level C-Suite support
- Real Estate Industry knowledge/experience required
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite
- Experience with QuickBooks preferred