Description: Executive Assistant to the Vice Dean for Students and Interim VP for DEI and Academic Accommodations Coordinator Deans' Office Full-time, non-exempt, 37.5 hours/week $26-32/hour On-Campus Reports to: Vice Dean for Students, Interim VP for DEI VLGS Benefits and PTO include: - Full benefits (medical, dental, vision, etc.). - 403b including 4% employer contribution. - 2 weeks of paid vacation in addition to paid personal and sick days. - 11 paid holidays plus two weeks of paid days off for Summer and Winter breaks. - Employee Assistance Program. - VLGS course participation with tuition assistance. - Flexible schedule potential. Vermont Law and Graduate School is committed to cultivating and preserving a culture of inclusion and connectedness. We grow and learn better together with a diverse group of faculty, staff, and students. In recruiting for faculty and staff, we seek unique backgrounds to enrich and challenge our community. Position Summary: The Executive Assistant and Academic Accommodations Coordinator is an integral member of the Deans' office team. This role will provide support for the operation of the Deans' office, working closely with the administrative team, and in collaboration with other offices and support teams. This is a residential position; on-campus presence is required. Key Duties and Responsibilities: Act as the primary point of contact for students interacting with the Vice Dean for Students and the Vice President for Diversity, Equity, and Inclusion. Provide information, explain and enforce standard policies and procedures, process requests, and resolve issues by referring students to the correct department or person as necessary. Manage calendars and schedule meetings. Arrange and organize institutional and departmental events including, but not limited to receptions, dinners, conferences, workshops, and programs. This includes coordinating dates with calendars and schedules, arranging for food, rooms, technology, invitations, publicity, and monitoring attendance. Draft, revise, and proofread documents including minutes, reports, policies, manuals, correspondence, etc. Implement and maintain filing, record-keeping, and reporting systems manually and electronically, including basic ability to work with spreadsheets and data. Organize and maintain the office space. Order supplies, screen and distribute mail, and respond to routine correspondence. Office reception duties; answer phones, greet and direct guests, students, etc. upon arrival to the office in a polite and professional manner, and answer questions and/or direct such visitors and students to the appropriate department as needed. Provide class and teaching related support for Vice Dean for Students and Vice President for Diversity, Equity, and Inclusion. Manage implementation of and ongoing support for academic accommodations for all students, including working with faculty and staff to ensure accommodations are properly administered. Liaise with outside vendors to ensure proper implementation of accommodations. Hire, train, and supervise 15-25 work study students each semester. Manage expense reporting for Vice Dean for Students, Office of Diversity, Equity, and Inclusion, and the Mental Health Department. Provide administrative support to the Mental Health Department as needed. Contribute to school-wide projects as needed. Perform other related duties as assigned. Requirements: Required Education, Skills, and Experience: Associate's degree required; bachelor's degree preferred. Minimum of two years' experience in an administrative support position or related role. Understanding of, appreciation for, and commitment to inclusion, including the ability to work with students, faculty, and staff from diverse backgrounds, identities, and viewpoints. Experience arranging travel and accommodations. Experience managing complex calendars and schedules. Strong written and verbal communication skills. Ability to use discretion in handling confidential and sensitive information. Ability to handle multiple priorities with tight deadlines in a fast-paced environment. High level of proficiency with Microsoft Office Suite. Must be able to adapt to new and emerging technology as established and communicated by the law school. Ability to work independently to accomplish goals, and also participate as an engaged member of the Deans' Office team. Excellent time management, planning, administrative, and organizational skills; good writing and math skills; strong intercommunication skills including the ability to interact courteously and efficiently with a wide variety of individuals both inside and outside of VLGS. Knowledge of higher education administration or legal office procedures preferred. Excellent planning, administrative, organizational, and interpersonal communication skills. Other Requirements: • 85% computer related work. • Primary work is done sitting and/or standing at desk. • Must be able to work legally within the United States without sponsorship. • Ability to perform all essential functions of the job with or without basic accommodations. Application Requirements: Please attach a resume and cover letter for consideration. If you are applying from a third party website (Indeed, etc.) and are unable to attach additional materials to your online application, please apply directly at or email required documents to Christine Saul, . As part of our commitment to compliance with the Americans with Disabilities Act, candidates who meet the qualifications for this position and who require accommodations to apply should contact Human Resources at . Vermont Law and Graduate School strives to raise the bar for being an Equal Opportunity Employer, and we prohibit discrimination based on race, color, religion, ancestry, sex, sexual orientation, gender identity, age, national origin, place of birth, marital status, disability, veteran's status, HIV status, pregnancy, genetic information, health insurance status, and crime victim status. PM20 Compensation details: 26-32 Yearly Salary PI9ff0e0602a68-1111
03/07/2026
Full time
Description: Executive Assistant to the Vice Dean for Students and Interim VP for DEI and Academic Accommodations Coordinator Deans' Office Full-time, non-exempt, 37.5 hours/week $26-32/hour On-Campus Reports to: Vice Dean for Students, Interim VP for DEI VLGS Benefits and PTO include: - Full benefits (medical, dental, vision, etc.). - 403b including 4% employer contribution. - 2 weeks of paid vacation in addition to paid personal and sick days. - 11 paid holidays plus two weeks of paid days off for Summer and Winter breaks. - Employee Assistance Program. - VLGS course participation with tuition assistance. - Flexible schedule potential. Vermont Law and Graduate School is committed to cultivating and preserving a culture of inclusion and connectedness. We grow and learn better together with a diverse group of faculty, staff, and students. In recruiting for faculty and staff, we seek unique backgrounds to enrich and challenge our community. Position Summary: The Executive Assistant and Academic Accommodations Coordinator is an integral member of the Deans' office team. This role will provide support for the operation of the Deans' office, working closely with the administrative team, and in collaboration with other offices and support teams. This is a residential position; on-campus presence is required. Key Duties and Responsibilities: Act as the primary point of contact for students interacting with the Vice Dean for Students and the Vice President for Diversity, Equity, and Inclusion. Provide information, explain and enforce standard policies and procedures, process requests, and resolve issues by referring students to the correct department or person as necessary. Manage calendars and schedule meetings. Arrange and organize institutional and departmental events including, but not limited to receptions, dinners, conferences, workshops, and programs. This includes coordinating dates with calendars and schedules, arranging for food, rooms, technology, invitations, publicity, and monitoring attendance. Draft, revise, and proofread documents including minutes, reports, policies, manuals, correspondence, etc. Implement and maintain filing, record-keeping, and reporting systems manually and electronically, including basic ability to work with spreadsheets and data. Organize and maintain the office space. Order supplies, screen and distribute mail, and respond to routine correspondence. Office reception duties; answer phones, greet and direct guests, students, etc. upon arrival to the office in a polite and professional manner, and answer questions and/or direct such visitors and students to the appropriate department as needed. Provide class and teaching related support for Vice Dean for Students and Vice President for Diversity, Equity, and Inclusion. Manage implementation of and ongoing support for academic accommodations for all students, including working with faculty and staff to ensure accommodations are properly administered. Liaise with outside vendors to ensure proper implementation of accommodations. Hire, train, and supervise 15-25 work study students each semester. Manage expense reporting for Vice Dean for Students, Office of Diversity, Equity, and Inclusion, and the Mental Health Department. Provide administrative support to the Mental Health Department as needed. Contribute to school-wide projects as needed. Perform other related duties as assigned. Requirements: Required Education, Skills, and Experience: Associate's degree required; bachelor's degree preferred. Minimum of two years' experience in an administrative support position or related role. Understanding of, appreciation for, and commitment to inclusion, including the ability to work with students, faculty, and staff from diverse backgrounds, identities, and viewpoints. Experience arranging travel and accommodations. Experience managing complex calendars and schedules. Strong written and verbal communication skills. Ability to use discretion in handling confidential and sensitive information. Ability to handle multiple priorities with tight deadlines in a fast-paced environment. High level of proficiency with Microsoft Office Suite. Must be able to adapt to new and emerging technology as established and communicated by the law school. Ability to work independently to accomplish goals, and also participate as an engaged member of the Deans' Office team. Excellent time management, planning, administrative, and organizational skills; good writing and math skills; strong intercommunication skills including the ability to interact courteously and efficiently with a wide variety of individuals both inside and outside of VLGS. Knowledge of higher education administration or legal office procedures preferred. Excellent planning, administrative, organizational, and interpersonal communication skills. Other Requirements: • 85% computer related work. • Primary work is done sitting and/or standing at desk. • Must be able to work legally within the United States without sponsorship. • Ability to perform all essential functions of the job with or without basic accommodations. Application Requirements: Please attach a resume and cover letter for consideration. If you are applying from a third party website (Indeed, etc.) and are unable to attach additional materials to your online application, please apply directly at or email required documents to Christine Saul, . As part of our commitment to compliance with the Americans with Disabilities Act, candidates who meet the qualifications for this position and who require accommodations to apply should contact Human Resources at . Vermont Law and Graduate School strives to raise the bar for being an Equal Opportunity Employer, and we prohibit discrimination based on race, color, religion, ancestry, sex, sexual orientation, gender identity, age, national origin, place of birth, marital status, disability, veteran's status, HIV status, pregnancy, genetic information, health insurance status, and crime victim status. PM20 Compensation details: 26-32 Yearly Salary PI9ff0e0602a68-1111
Accounts Payable/ 401K/ Amazing Benefits/ Automotive This Jobot Job is hosted by: Haley Lucas Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $22 - $28 per hour A bit about us: We are seeking a dynamic and experienced Accounts Payable professional for a t position in the fast-paced Automotive industry. The successful candidate will be responsible for managing all facets of Accounts Payable processes, including data entry, expense reports, vendor applications, and month-end procedures. This role requires a high level of proficiency in Excel and a solid understanding of general accounting procedures. Experience in the automotive industry is a significant plus. Why join us? 401K match Bonus Medical/Dental/Vision Opportunity for quick promotions and growth Amazing PTO package Strong and stable organization Great leadership Job Details Responsibilities: As an Accounts Payable professional, your key responsibilities will include: 1. Overseeing the full cycle of accounts payable, including invoice processing, 3-way match, and check cutting. 2. Processing over 4,000 invoices per month, ensuring accuracy and timeliness. 3. Managing vendor applications, building and maintaining strong relationships with vendors. 4. Utilizing the Reynolds and Reynolds system for accounts payable management. 5. Performing data entry tasks with a high level of accuracy. 6. Preparing and analyzing income statements, providing insights and recommendations to the finance team. 7. Utilizing Excel for data analysis and reporting. 8. Collaborating with different departments and communicating effectively with internal and external stakeholders. Qualifications: The ideal candidate for this role will possess: 1. A minimum of 2-3 years of experience in Accounts Payable, preferably in the automotive or engineering industry. 2. Proficiency in the Reynolds and Reynolds system. 3. Proven experience in processing high volumes of invoices (over 4,000 per month). 4. Expertise in managing the full cycle of accounts payable, including 3-way match and check cutting. 5. Proficiency in Excel for data analysis and reporting. 6. Experience in managing vendor applications. 7. Strong understanding of income statements. 8. Excellent data entry skills with a high level of accuracy. 9. Strong communication and interpersonal skills, with the ability to build and maintain relationships with vendors. 10. Exceptional organizational skills, with the ability to manage multiple tasks and priorities in a fast-paced environment. This is an exciting opportunity for a seasoned Accounts Payable professional to join a dynamic team in the Engineering industry. If you have the relevant experience and skills, we would love to hear from you. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
03/06/2026
Full time
Accounts Payable/ 401K/ Amazing Benefits/ Automotive This Jobot Job is hosted by: Haley Lucas Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $22 - $28 per hour A bit about us: We are seeking a dynamic and experienced Accounts Payable professional for a t position in the fast-paced Automotive industry. The successful candidate will be responsible for managing all facets of Accounts Payable processes, including data entry, expense reports, vendor applications, and month-end procedures. This role requires a high level of proficiency in Excel and a solid understanding of general accounting procedures. Experience in the automotive industry is a significant plus. Why join us? 401K match Bonus Medical/Dental/Vision Opportunity for quick promotions and growth Amazing PTO package Strong and stable organization Great leadership Job Details Responsibilities: As an Accounts Payable professional, your key responsibilities will include: 1. Overseeing the full cycle of accounts payable, including invoice processing, 3-way match, and check cutting. 2. Processing over 4,000 invoices per month, ensuring accuracy and timeliness. 3. Managing vendor applications, building and maintaining strong relationships with vendors. 4. Utilizing the Reynolds and Reynolds system for accounts payable management. 5. Performing data entry tasks with a high level of accuracy. 6. Preparing and analyzing income statements, providing insights and recommendations to the finance team. 7. Utilizing Excel for data analysis and reporting. 8. Collaborating with different departments and communicating effectively with internal and external stakeholders. Qualifications: The ideal candidate for this role will possess: 1. A minimum of 2-3 years of experience in Accounts Payable, preferably in the automotive or engineering industry. 2. Proficiency in the Reynolds and Reynolds system. 3. Proven experience in processing high volumes of invoices (over 4,000 per month). 4. Expertise in managing the full cycle of accounts payable, including 3-way match and check cutting. 5. Proficiency in Excel for data analysis and reporting. 6. Experience in managing vendor applications. 7. Strong understanding of income statements. 8. Excellent data entry skills with a high level of accuracy. 9. Strong communication and interpersonal skills, with the ability to build and maintain relationships with vendors. 10. Exceptional organizational skills, with the ability to manage multiple tasks and priorities in a fast-paced environment. This is an exciting opportunity for a seasoned Accounts Payable professional to join a dynamic team in the Engineering industry. If you have the relevant experience and skills, we would love to hear from you. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
Boutique firm looking to add administrative assistants to their growing team! Great growth opportunity! This Jobot Job is hosted by: Bryan Thompson Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $50,000 - $65,000 per year A bit about us: Boutique firm looking to add administrative assistants to their growing team! Great growth opportunity! Why join us? Full benefits Room for growth Competitive salary Gain experience in legal field Job Details On-site $50-65k base salary Scheduling Clerical Support Experience with Canva/Adobe Suite Bachelors degree preferred Previous law firm experience preferred Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
03/06/2026
Full time
Boutique firm looking to add administrative assistants to their growing team! Great growth opportunity! This Jobot Job is hosted by: Bryan Thompson Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $50,000 - $65,000 per year A bit about us: Boutique firm looking to add administrative assistants to their growing team! Great growth opportunity! Why join us? Full benefits Room for growth Competitive salary Gain experience in legal field Job Details On-site $50-65k base salary Scheduling Clerical Support Experience with Canva/Adobe Suite Bachelors degree preferred Previous law firm experience preferred Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
Polaris Estate Planning and Elder Law
Saint Charles, Missouri
Polaris Estate Planning & Elder Law is hiring an Executive Assistant to support firm leadership and our COO in a high-trust, operations-focused role. This is a senior executive support position for someone who is highly organized, attentive to detail, and takes pride in tracking priorities, capturing action items, and ensuring follow-through without repeated reminders. This is not a front desk role. This is not a legal assistant role. This is not a sales or networking position. If you enjoy structure, organization, checklists, and being the person who keeps leadership prepared, aligned, and on track, you will thrive in this role. Compensation: $58,000 - $65,000 based on experience and demonstrated organizational and follow-through ability Full-time, in-office position (St. Charles County) Benefits Health insurance 401(k) with employer match Generous PTO and paid holidays Professional development support Stable, professional team environment Direct collaboration with firm leadership Compensation: $58,000 - $65,000 yearly Responsibilities: Full calendar ownership and time protection for firm leadership Executive email triage and follow-up management Preparing agendas, materials, and structured notes before meetings Capturing action items and maintaining a leadership task tracker Coordinating meetings, travel, events, and leadership logistics Maintaining alignment on leadership priorities and next actions Drafting professional follow-up emails and internal communications Supporting leadership preparation for internal and external meetings Scheduling lunches and meetings with financial advisors, CPAs, and professional referral sources Why This Role Is Different: You will work directly with firm leadership and our COO in a structured, growth-focused law firm environment where organization, preparation, and follow-through are genuinely valued. This role is a core operational position - not a general administrative seat. You will be trusted to run systems, track priorities, and help leadership stay focused on high-value work. Qualifications: 3+ years supporting executives, owners, attorneys, or professionals Strong calendar management and organizational skills Excellent written communication and professional email drafting ability Experience managing multiple priorities in a fast-paced environment Strong note-taking, task tracking, and follow-through habits Comfort using Microsoft 365, scheduling tools, and email management systems Preferred (Not Required): Executive Assistant, Office Manager, or Operations Coordinator experience Experience supporting multiple leaders simultaneously The Type of Person Who Thrives Here You may be a strong fit if you are: Extremely organized and detail-oriented Calm, steady, and reliable under pressure Proactive and able to think ahead without constant direction Comfortable supporting leadership with different working styles Someone who enjoys systems, structure, and operational clarity Someone who gets genuine satisfaction from preventing problems before they happen What Success Looks Like Leadership calendars are organized and conflict-free Meetings are prepared and run smoothly No missed follow-ups or dropped priorities Action items are tracked and completed consistently Leadership feels prepared, supported, and focused Important relationships and commitments never fall through the cracks About Company Polaris Estate Planning & Elder Law is a mission-driven law firm dedicated to helping families protect what they've built and prepare for life's most important transitions with clarity and confidence. Based in Missouri and serving clients throughout the St. Charles and St. Louis areas, our firm focuses exclusively on estate planning, elder law, asset protection, probate, and long-term care planning. We are not a volume-based law firm. We are a relationship-based planning firm. Our team works with individuals and families who want more than just documents - they want a thoughtful plan that protects their loved ones, avoids unnecessary court involvement, and prepares for the realities of aging, long-term care, and unexpected life events. Our mission is simple: To help families make wise legal and life decisions before a crisis forces them to. We don't just prepare documents - we help families protect their future, their legacy, and the people they love most. Compensation details: 0 Yearly Salary PI438ccbd4e6-
03/06/2026
Full time
Polaris Estate Planning & Elder Law is hiring an Executive Assistant to support firm leadership and our COO in a high-trust, operations-focused role. This is a senior executive support position for someone who is highly organized, attentive to detail, and takes pride in tracking priorities, capturing action items, and ensuring follow-through without repeated reminders. This is not a front desk role. This is not a legal assistant role. This is not a sales or networking position. If you enjoy structure, organization, checklists, and being the person who keeps leadership prepared, aligned, and on track, you will thrive in this role. Compensation: $58,000 - $65,000 based on experience and demonstrated organizational and follow-through ability Full-time, in-office position (St. Charles County) Benefits Health insurance 401(k) with employer match Generous PTO and paid holidays Professional development support Stable, professional team environment Direct collaboration with firm leadership Compensation: $58,000 - $65,000 yearly Responsibilities: Full calendar ownership and time protection for firm leadership Executive email triage and follow-up management Preparing agendas, materials, and structured notes before meetings Capturing action items and maintaining a leadership task tracker Coordinating meetings, travel, events, and leadership logistics Maintaining alignment on leadership priorities and next actions Drafting professional follow-up emails and internal communications Supporting leadership preparation for internal and external meetings Scheduling lunches and meetings with financial advisors, CPAs, and professional referral sources Why This Role Is Different: You will work directly with firm leadership and our COO in a structured, growth-focused law firm environment where organization, preparation, and follow-through are genuinely valued. This role is a core operational position - not a general administrative seat. You will be trusted to run systems, track priorities, and help leadership stay focused on high-value work. Qualifications: 3+ years supporting executives, owners, attorneys, or professionals Strong calendar management and organizational skills Excellent written communication and professional email drafting ability Experience managing multiple priorities in a fast-paced environment Strong note-taking, task tracking, and follow-through habits Comfort using Microsoft 365, scheduling tools, and email management systems Preferred (Not Required): Executive Assistant, Office Manager, or Operations Coordinator experience Experience supporting multiple leaders simultaneously The Type of Person Who Thrives Here You may be a strong fit if you are: Extremely organized and detail-oriented Calm, steady, and reliable under pressure Proactive and able to think ahead without constant direction Comfortable supporting leadership with different working styles Someone who enjoys systems, structure, and operational clarity Someone who gets genuine satisfaction from preventing problems before they happen What Success Looks Like Leadership calendars are organized and conflict-free Meetings are prepared and run smoothly No missed follow-ups or dropped priorities Action items are tracked and completed consistently Leadership feels prepared, supported, and focused Important relationships and commitments never fall through the cracks About Company Polaris Estate Planning & Elder Law is a mission-driven law firm dedicated to helping families protect what they've built and prepare for life's most important transitions with clarity and confidence. Based in Missouri and serving clients throughout the St. Charles and St. Louis areas, our firm focuses exclusively on estate planning, elder law, asset protection, probate, and long-term care planning. We are not a volume-based law firm. We are a relationship-based planning firm. Our team works with individuals and families who want more than just documents - they want a thoughtful plan that protects their loved ones, avoids unnecessary court involvement, and prepares for the realities of aging, long-term care, and unexpected life events. Our mission is simple: To help families make wise legal and life decisions before a crisis forces them to. We don't just prepare documents - we help families protect their future, their legacy, and the people they love most. Compensation details: 0 Yearly Salary PI438ccbd4e6-
Allied National is excited to announce we are seeking a Legal & Administrative Assistant to join our legal team! We are looking for someone with an administrative background as well as someone who is eager to assist not only our legal team but also our other Executive Officers. Responsibilities include administrative support and assistance for the Legal Department and Company Officers and special assignments as requested by other Department Directors and Human Resources. The Legal & Administrative Assistant must have the ability to multitask and handle highly confidential matters judiciously. Responsibilities Include: Maintaining visual compliance, handling DOI Complaints, DOI Data Requests, Audits, Small Group Reporting, managing lawsuits, carrier audits, record requests and subpoenas, corporate DOI licensing, corporate Secretary of State licensing, corporate maintenance, and updating and maintaining Master Filing/Renewal calendar. Perform administrative support and assistance for the executives including: attorney licensing/continuing legal education, assisting with meetings for executive team and management staff, communicating with event coordinators to confirm information and schedule appointments, manage projects from executives, keeping apprised of the executive's daily schedules and communicate schedule to management staff as required, and notarizing documents for staff. Perform duties of Supply Coordinator for the executive area. High School Diploma or equivalent required, associate's degree preferred A minimum of 2 years of experience in a corporate or professional office, providing full-time administrative and/or secretarial assistance Experience in health insurance administration or in a legal department/law office administration preferred Must have excellent professional communication skills PI641adc5-
03/06/2026
Full time
Allied National is excited to announce we are seeking a Legal & Administrative Assistant to join our legal team! We are looking for someone with an administrative background as well as someone who is eager to assist not only our legal team but also our other Executive Officers. Responsibilities include administrative support and assistance for the Legal Department and Company Officers and special assignments as requested by other Department Directors and Human Resources. The Legal & Administrative Assistant must have the ability to multitask and handle highly confidential matters judiciously. Responsibilities Include: Maintaining visual compliance, handling DOI Complaints, DOI Data Requests, Audits, Small Group Reporting, managing lawsuits, carrier audits, record requests and subpoenas, corporate DOI licensing, corporate Secretary of State licensing, corporate maintenance, and updating and maintaining Master Filing/Renewal calendar. Perform administrative support and assistance for the executives including: attorney licensing/continuing legal education, assisting with meetings for executive team and management staff, communicating with event coordinators to confirm information and schedule appointments, manage projects from executives, keeping apprised of the executive's daily schedules and communicate schedule to management staff as required, and notarizing documents for staff. Perform duties of Supply Coordinator for the executive area. High School Diploma or equivalent required, associate's degree preferred A minimum of 2 years of experience in a corporate or professional office, providing full-time administrative and/or secretarial assistance Experience in health insurance administration or in a legal department/law office administration preferred Must have excellent professional communication skills PI641adc5-
DM Cantor Criminal Law Practice, P.C
Phoenix, Arizona
Description: Criminal Administrative Assistant - Join Arizona's Top Criminal Defense Legal Team To be considered for this position, you MUST : Submit an up-to-date resume. Submit a cover letter. Once you initially apply, you will receive an email to complete a career history form. Please complete with all information completely filled out. Are you a reliable multitasker who thrives in a fast-paced legal environment? Do you enjoy making sure every file, appointment, and phone call is handled with precision? Are you looking to support a top-tier trial team and build a career in criminal law? DM Cantor is hiring a full-time Administrative Legal Assistant to support our elite legal team. If you have at least one year of administrative or legal experience, a bachelor's degree, and a proactive mindset, this opportunity is for you. What You'll Receive: -Starting Compensation: From $65,000/year - or more, depending on experience - 30 paid days off annually: 10 holidays, 15 vacation days, and 5 personal/sick days - Loyalty vacation program: Earn one additional day each year (for five years), and bonus vacation time on major anniversaries - Medical Insurance: The Firm covers 50% of the base plan in your first year and 100% after - Dental, Vision, and Life Insurance: Fully paid by the firm - 401(k): Generous 3.5% employer match - Paid downtown Phoenix parking: Secure underground garage - covered from day one - Full training and mentorship to build your legal career About DM Cantor Ranking Arizona's Top Law Firms in Arizona - Law Firm (25 Lawyers or less) for all of Arizona! Our eight-attorney criminal defense practice has two Board-Certified Criminal Law Specialists and are proud to be AV-rated by Martindale-Hubbell. Based in the prestigious Two Renaissance Tower in downtown Phoenix, DM Cantor is the go-to firm for criminal defense throughout Arizona. What We're Looking For: - Minimum 1 year of experience in a legal or administrative role - Bachelor's degree (required) - Typing speed of at least 45 WPM - Proficiency in Microsoft Word and Excel - Excellent communication skills, both verbal and written - Highly organized with attention to detail - Friendly, team-oriented attitude - Law office experience is a plus, but not required Job Type: Full-time Pay: From $31.25/hour (based on experience) Hours: Monday to Friday, 8:00 AM - 5:00 PM Location: In person, downtown Phoenix Ready to make your mark at Arizona's most respected criminal defense firm? Learn more at and apply today! Requirements: PI089a2a3e0da8-7972
03/06/2026
Full time
Description: Criminal Administrative Assistant - Join Arizona's Top Criminal Defense Legal Team To be considered for this position, you MUST : Submit an up-to-date resume. Submit a cover letter. Once you initially apply, you will receive an email to complete a career history form. Please complete with all information completely filled out. Are you a reliable multitasker who thrives in a fast-paced legal environment? Do you enjoy making sure every file, appointment, and phone call is handled with precision? Are you looking to support a top-tier trial team and build a career in criminal law? DM Cantor is hiring a full-time Administrative Legal Assistant to support our elite legal team. If you have at least one year of administrative or legal experience, a bachelor's degree, and a proactive mindset, this opportunity is for you. What You'll Receive: -Starting Compensation: From $65,000/year - or more, depending on experience - 30 paid days off annually: 10 holidays, 15 vacation days, and 5 personal/sick days - Loyalty vacation program: Earn one additional day each year (for five years), and bonus vacation time on major anniversaries - Medical Insurance: The Firm covers 50% of the base plan in your first year and 100% after - Dental, Vision, and Life Insurance: Fully paid by the firm - 401(k): Generous 3.5% employer match - Paid downtown Phoenix parking: Secure underground garage - covered from day one - Full training and mentorship to build your legal career About DM Cantor Ranking Arizona's Top Law Firms in Arizona - Law Firm (25 Lawyers or less) for all of Arizona! Our eight-attorney criminal defense practice has two Board-Certified Criminal Law Specialists and are proud to be AV-rated by Martindale-Hubbell. Based in the prestigious Two Renaissance Tower in downtown Phoenix, DM Cantor is the go-to firm for criminal defense throughout Arizona. What We're Looking For: - Minimum 1 year of experience in a legal or administrative role - Bachelor's degree (required) - Typing speed of at least 45 WPM - Proficiency in Microsoft Word and Excel - Excellent communication skills, both verbal and written - Highly organized with attention to detail - Friendly, team-oriented attitude - Law office experience is a plus, but not required Job Type: Full-time Pay: From $31.25/hour (based on experience) Hours: Monday to Friday, 8:00 AM - 5:00 PM Location: In person, downtown Phoenix Ready to make your mark at Arizona's most respected criminal defense firm? Learn more at and apply today! Requirements: PI089a2a3e0da8-7972
Now Hiring for an Administrative Assistant for a large and reputable healthcare organization in Rochester, MN Job Description The Recovery and Claims Services Administrative Assistants function as a departmental resource working on a wide variety of tasking and projects. Responsibilities include primarily answering inbound call center telephone calls, but additional tasks may be assigned and could include processing mail and faxes, entry and triage of multiple forms and reports, filing legal forms, sending out correspondence, setting up new cases, routing incoming documentation and correspondence, processing authorizations, and a variety of other tasks that relate to employee leave benefits, and accommodations. Applies administrative assistant expertise to perform a variety of secretarial/clerical tasks. Is accountable for ensuring accuracy and completeness of all documents. Tasks may include transcribing correspondence/documents; maintaining calendars; scheduling meetings; making travel arrangements; answering telephones and providing related follow-through; creating and maintaining web pages and databases/spreadsheets; supporting departmental projects/activities as assigned; preparing reports, meeting agendas and minutes, and presentation materials; processing reimbursement for travel and other professional expenses; and maintaining electronic files and records. Routinely serves as a resource and mentor to others as opportunities arise. Demonstrates initiative, proficiency, and good judgment to optimize the time of those supported. Strong organizational and communication skills and a commitment to quality and excellence in service are important components of the role. Qualifications 1-2 year degree/diploma in an administrative assistant/secretarial field OR 2+ years experience in a secretarial/administrative assistant role performing responsibilities such as managing calendars, supporting individuals, creating correspondence/reports/presentations, database/spreadsheet management, coordinating travel, etc. Schedule You will work in a hybrid schedule: 1/2 time on site 1/2 time at home 8am-5pm, Monday-Friday with flexibility to either take a one hour long lunch or a 30 minute lunch Job Type & Location This is a Contract to Hire position based out of Rochester, MN. Pay and Benefits The pay range for this position is $18.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Rochester,MN. Application Deadline This position is anticipated to close on Mar 15, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
03/06/2026
Full time
Now Hiring for an Administrative Assistant for a large and reputable healthcare organization in Rochester, MN Job Description The Recovery and Claims Services Administrative Assistants function as a departmental resource working on a wide variety of tasking and projects. Responsibilities include primarily answering inbound call center telephone calls, but additional tasks may be assigned and could include processing mail and faxes, entry and triage of multiple forms and reports, filing legal forms, sending out correspondence, setting up new cases, routing incoming documentation and correspondence, processing authorizations, and a variety of other tasks that relate to employee leave benefits, and accommodations. Applies administrative assistant expertise to perform a variety of secretarial/clerical tasks. Is accountable for ensuring accuracy and completeness of all documents. Tasks may include transcribing correspondence/documents; maintaining calendars; scheduling meetings; making travel arrangements; answering telephones and providing related follow-through; creating and maintaining web pages and databases/spreadsheets; supporting departmental projects/activities as assigned; preparing reports, meeting agendas and minutes, and presentation materials; processing reimbursement for travel and other professional expenses; and maintaining electronic files and records. Routinely serves as a resource and mentor to others as opportunities arise. Demonstrates initiative, proficiency, and good judgment to optimize the time of those supported. Strong organizational and communication skills and a commitment to quality and excellence in service are important components of the role. Qualifications 1-2 year degree/diploma in an administrative assistant/secretarial field OR 2+ years experience in a secretarial/administrative assistant role performing responsibilities such as managing calendars, supporting individuals, creating correspondence/reports/presentations, database/spreadsheet management, coordinating travel, etc. Schedule You will work in a hybrid schedule: 1/2 time on site 1/2 time at home 8am-5pm, Monday-Friday with flexibility to either take a one hour long lunch or a 30 minute lunch Job Type & Location This is a Contract to Hire position based out of Rochester, MN. Pay and Benefits The pay range for this position is $18.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Rochester,MN. Application Deadline This position is anticipated to close on Mar 15, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As a Medical Assistant (internally known as Lab Services Specialist/Member Support Specialist) at one of our offices presently focused on our Senior Health member population (age 65+), you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers. You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc. Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization Master our technology suite including, but not limited to Slack, G-suite, Zoom, Circulation, RingCentral, and our Electronic Medical Record System, in order to interact with team members and complete daily work These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management. What you'll need: At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions Strong written and verbal communication skills A High School Diploma or equivalent Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus) A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or tasks One Medical is committed to fair and equitable compensation practices. The range for this role is $22.75 to $24.75 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits. For more information, visit This is a full time role (40 hours/week) with 8 hour shifts generally taking place Monday - Friday between 7:30am-5:30pm based at one of our offices presently focused on our Senior Health member population (age 65+) in Hyannis, MA. One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: Taking care of you today Paid sabbatical for every five years of service Free One Medical memberships for yourself, your friends and family Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues Competitive Medical, Dental and Vision plans Pre-Tax commuter benefits PTO cash outs - Option to cash out up to 40 accrued hours per year Protecting your future for you and your family 401K match Credit towards emergency childcare Company paid maternity and paternity leave Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance In addition to the comprehensive benefits package outlined above, practicing clinicians also receive Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%. UpToDate Subscription - An evidence-based clinical research tool Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education Rounds - Providers end patient care one hour early each week to participate in this shared learning experience Discounted rate to attend One Medical's Annual REAL primary care conference One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information.
03/06/2026
Full time
About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As a Medical Assistant (internally known as Lab Services Specialist/Member Support Specialist) at one of our offices presently focused on our Senior Health member population (age 65+), you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers. You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc. Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization Master our technology suite including, but not limited to Slack, G-suite, Zoom, Circulation, RingCentral, and our Electronic Medical Record System, in order to interact with team members and complete daily work These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management. What you'll need: At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions Strong written and verbal communication skills A High School Diploma or equivalent Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus) A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or tasks One Medical is committed to fair and equitable compensation practices. The range for this role is $22.75 to $24.75 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits. For more information, visit This is a full time role (40 hours/week) with 8 hour shifts generally taking place Monday - Friday between 7:30am-5:30pm based at one of our offices presently focused on our Senior Health member population (age 65+) in Hyannis, MA. One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: Taking care of you today Paid sabbatical for every five years of service Free One Medical memberships for yourself, your friends and family Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues Competitive Medical, Dental and Vision plans Pre-Tax commuter benefits PTO cash outs - Option to cash out up to 40 accrued hours per year Protecting your future for you and your family 401K match Credit towards emergency childcare Company paid maternity and paternity leave Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance In addition to the comprehensive benefits package outlined above, practicing clinicians also receive Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%. UpToDate Subscription - An evidence-based clinical research tool Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education Rounds - Providers end patient care one hour early each week to participate in this shared learning experience Discounted rate to attend One Medical's Annual REAL primary care conference One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information.
About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As a One Medical Phlebotomist/Administrative Assistant (internally known as Lab Services Specialist/Member Support Specialist) at one of our offices, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers. You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc. Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization Master our technology suite including, but not limited to Slack, G-suite, Zoom, Circulation, RingCentral, and our Electronic Medical Record System, in order to interact with team members and complete daily work These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management. What you'll need: An active Medical Assistant certification from the National Healthcareer Association (NHA), the American Association of Medical Assistants (AAMA), the National Center for Competency Testing (NCCT), the American Medical Certification Association (AMCA), the National Association for Health Professionals (NAHP), the National Certification Medical Association (NCMA), or registration from the American Medical Technologists (AMT), or any other recognized certifying body approved by the Board Graduated from a postsecondary Medical Assistant program accredited by either the Commission on Accreditation of Allied Health Education Programs (CAAHEP), the Accrediting Bureau of Health Education Schools (ABHES), another accrediting organization recognized by the United States Department of Education At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions Strong written and verbal communication skills A High School Diploma or equivalent Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus) A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or tasks One Medical is committed to fair and equitable compensation practices The range for this role is $24.00 to $26.00 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits. For more information, visit This is a full time role (40 hours/week) with 8 hour shifts generally taking place Monday - Friday between 7:30am-6:00pm based in our Edgewater, NJ office. One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: Taking care of you today Paid sabbatical for every five years of service Free One Medical memberships for yourself, your friends and family Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues Competitive Medical, Dental and Vision plans Pre-Tax commuter benefits PTO cash outs - Option to cash out up to 40 accrued hours per year Protecting your future for you and your family 401K match Credit towards emergency childcare Company paid maternity and paternity leave Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance In addition to the comprehensive benefits package outlined above, practicing clinicians also receive Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%. UpToDate Subscription - An evidence-based clinical research tool Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education Rounds - Providers end patient care one hour early each week to participate in this shared learning experience Discounted rate to attend One Medical's Annual REAL primary care conference One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S . click apply for full job details
03/06/2026
Full time
About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As a One Medical Phlebotomist/Administrative Assistant (internally known as Lab Services Specialist/Member Support Specialist) at one of our offices, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers. You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc. Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization Master our technology suite including, but not limited to Slack, G-suite, Zoom, Circulation, RingCentral, and our Electronic Medical Record System, in order to interact with team members and complete daily work These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management. What you'll need: An active Medical Assistant certification from the National Healthcareer Association (NHA), the American Association of Medical Assistants (AAMA), the National Center for Competency Testing (NCCT), the American Medical Certification Association (AMCA), the National Association for Health Professionals (NAHP), the National Certification Medical Association (NCMA), or registration from the American Medical Technologists (AMT), or any other recognized certifying body approved by the Board Graduated from a postsecondary Medical Assistant program accredited by either the Commission on Accreditation of Allied Health Education Programs (CAAHEP), the Accrediting Bureau of Health Education Schools (ABHES), another accrediting organization recognized by the United States Department of Education At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions Strong written and verbal communication skills A High School Diploma or equivalent Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus) A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or tasks One Medical is committed to fair and equitable compensation practices The range for this role is $24.00 to $26.00 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits. For more information, visit This is a full time role (40 hours/week) with 8 hour shifts generally taking place Monday - Friday between 7:30am-6:00pm based in our Edgewater, NJ office. One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: Taking care of you today Paid sabbatical for every five years of service Free One Medical memberships for yourself, your friends and family Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues Competitive Medical, Dental and Vision plans Pre-Tax commuter benefits PTO cash outs - Option to cash out up to 40 accrued hours per year Protecting your future for you and your family 401K match Credit towards emergency childcare Company paid maternity and paternity leave Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance In addition to the comprehensive benefits package outlined above, practicing clinicians also receive Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%. UpToDate Subscription - An evidence-based clinical research tool Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education Rounds - Providers end patient care one hour early each week to participate in this shared learning experience Discounted rate to attend One Medical's Annual REAL primary care conference One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S . click apply for full job details
About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As a Flex Medical Assistant (internally called Lab Services Specialist/ Member Support Specialist) at One Medical, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinators, Operations Manager, or providers. Our Flex Lab Services Specialist/Member Support Specialist support multiple offices in a Market. You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc. Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization Master our technology suite including, but not limited to Slack, G-suite, Zoom, Circulation, RingCentral, and our Electronic Medical Record System, in order to interact with team members and complete daily work These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management. What you'll need: At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions Strong written and verbal communication skills Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus) A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or task One Medical is committed to fair and equitable compensation practices. The range for this role is $25.75 to $27.75 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits. For more information, visit This is a full time role (40 hrs/week) with 8 hr shifts generally taking place Mon-Fri between 7:30a-6:30p based in our Seaport, 50 Staniford, FiDi, Copley, South End, and Fenway offices in Boston, MA. Flex Lab Services Specialists/Member Support Specialists lend support to multiple One Medical locations in a market. Location and schedules are subject to change. One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: Taking care of you today Paid sabbatical for every five years of service Free One Medical memberships for yourself, your friends and family Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues Competitive Medical, Dental and Vision plans Pre-Tax commuter benefits PTO cash outs - Option to cash out up to 40 accrued hours per year Protecting your future for you and your family 401K match Credit towards emergency childcare Company paid maternity and paternity leave Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance In addition to the comprehensive benefits package outlined above, practicing clinicians also receive Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%. UpToDate Subscription - An evidence-based clinical research tool Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education Rounds - Providers end patient care one hour early each week to participate in this shared learning experience Discounted rate to attend One Medical's Annual REAL primary care conference One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information.
03/06/2026
Full time
About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As a Flex Medical Assistant (internally called Lab Services Specialist/ Member Support Specialist) at One Medical, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinators, Operations Manager, or providers. Our Flex Lab Services Specialist/Member Support Specialist support multiple offices in a Market. You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc. Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization Master our technology suite including, but not limited to Slack, G-suite, Zoom, Circulation, RingCentral, and our Electronic Medical Record System, in order to interact with team members and complete daily work These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management. What you'll need: At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions Strong written and verbal communication skills Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus) A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or task One Medical is committed to fair and equitable compensation practices. The range for this role is $25.75 to $27.75 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits. For more information, visit This is a full time role (40 hrs/week) with 8 hr shifts generally taking place Mon-Fri between 7:30a-6:30p based in our Seaport, 50 Staniford, FiDi, Copley, South End, and Fenway offices in Boston, MA. Flex Lab Services Specialists/Member Support Specialists lend support to multiple One Medical locations in a market. Location and schedules are subject to change. One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: Taking care of you today Paid sabbatical for every five years of service Free One Medical memberships for yourself, your friends and family Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues Competitive Medical, Dental and Vision plans Pre-Tax commuter benefits PTO cash outs - Option to cash out up to 40 accrued hours per year Protecting your future for you and your family 401K match Credit towards emergency childcare Company paid maternity and paternity leave Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance In addition to the comprehensive benefits package outlined above, practicing clinicians also receive Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%. UpToDate Subscription - An evidence-based clinical research tool Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education Rounds - Providers end patient care one hour early each week to participate in this shared learning experience Discounted rate to attend One Medical's Annual REAL primary care conference One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information.
About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As a One Medical Medical Assistant (internally known as Lab Services Specialist/Member Support Specialist) at one of our offices, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers. You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc. Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization Master our technology suite including, but not limited to Slack, G-suite, Zoom, Circulation, RingCentral, and our Electronic Medical Record System, in order to interact with team members and complete daily work These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management. What you'll need: At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions Strong written and verbal communication skills A High School Diploma or equivalent Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus) A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or tasks One Medical is committed to fair and equitable compensation practices The range for this role is $24.00 to $26.00 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits. For more information, visit . This is a full time role (40 hours/week) with 8 hour shifts generally taking place Monday - Friday between 7:30am-6:30pm based in our Wellesley, MA office. One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: Taking care of you today Paid sabbatical for every five years of service Free One Medical memberships for yourself, your friends and family Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues Competitive Medical, Dental and Vision plans Pre-Tax commuter benefits PTO cash outs - Option to cash out up to 40 accrued hours per year Protecting your future for you and your family 401K match Credit towards emergency childcare Company paid maternity and paternity leave Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance In addition to the comprehensive benefits package outlined above, practicing clinicians also receive Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%. UpToDate Subscription - An evidence-based clinical research tool Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education Rounds - Providers end patient care one hour early each week to participate in this shared learning experience Discounted rate to attend One Medical's Annual REAL primary care conference One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information.
03/06/2026
Full time
About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As a One Medical Medical Assistant (internally known as Lab Services Specialist/Member Support Specialist) at one of our offices, you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers. You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc. Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization Master our technology suite including, but not limited to Slack, G-suite, Zoom, Circulation, RingCentral, and our Electronic Medical Record System, in order to interact with team members and complete daily work These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management. What you'll need: At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions Strong written and verbal communication skills A High School Diploma or equivalent Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus) A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or tasks One Medical is committed to fair and equitable compensation practices The range for this role is $24.00 to $26.00 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits. For more information, visit . This is a full time role (40 hours/week) with 8 hour shifts generally taking place Monday - Friday between 7:30am-6:30pm based in our Wellesley, MA office. One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: Taking care of you today Paid sabbatical for every five years of service Free One Medical memberships for yourself, your friends and family Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues Competitive Medical, Dental and Vision plans Pre-Tax commuter benefits PTO cash outs - Option to cash out up to 40 accrued hours per year Protecting your future for you and your family 401K match Credit towards emergency childcare Company paid maternity and paternity leave Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance In addition to the comprehensive benefits package outlined above, practicing clinicians also receive Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%. UpToDate Subscription - An evidence-based clinical research tool Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education Rounds - Providers end patient care one hour early each week to participate in this shared learning experience Discounted rate to attend One Medical's Annual REAL primary care conference One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information.
Executive Assistant & Household Manager (Hybrid Role) Full-Time - $30 - $36/hr Black Diamond, WA / Tukwila, WA Position Overview This is not an entry-level nanny or assistant position . We are seeking a reliable, organized, and proactive professional who can support both a busy professional household and a growing law firm . This position is designed as a hybrid role combining household management, childcare support, and administrative support for the firm . The ideal candidate is nurturing, dependable, and highly organized, with the ability to work independently and take initiative when needed. The role provides stable full-time employment with 40 guaranteed hours per week . Responsibilities will vary depending on household needs and firm operations during the week. Schedule: Monday-Friday Exact schedule to be discussed during the interview process. Work will take place at: the family residence in Black Diamond , and the firm's office in Tukwila, Washington, depending on the needs of the week. Compensation & Benefits $30 - $36 per hour, depending on experience 40 guaranteed hours per week Two weeks of paid time off annually Paid sick leave in accordance with Washington law Health and dental benefits eligibility after 90 days Background and reference check required Compensation: $30 - $36 hourly DOE Responsibilities: Childcare Primary daytime care for a toddler Provide before- and after-school support for a first-grade child (including bus drop-off and pick-up)- and daytime care during school breaks Planning age-appropriate activities, reading, crafts, and outdoor play Preparing healthy meals and snacks Maintaining structured daily routines Transporting children as needed Household Management Cooking family meals Laundry and linen management Kitchen organization and light cleaning (no deep cleaning required) Maintaining overall household organization and efficiency Running errands and managing supplies Grocery ordering and restocking Scheduling vendors and overseeing home services Managing appointments and household logistics Maintaining discretion (NDA required) Administrative & Office Support This role also includes administrative and operational support for the law firm Administrative responsibilities may include communicating with clients regarding scheduling or logistics, assisting with meetings or hearings, coordinating document pickup or delivery, collecting and scanning office mail, greeting clients or vendors, and other operational or other office-related tasks as needed Office duties will be performed during separate, pre-scheduled blocks of time and will not occur simultaneously with childcare and other responsibilities This role does not involve providing legal advice or performing legal services , but it may involve interacting with clients and helping facilitate meetings and office operations This role requires initiative, strong time management, and the ability to work independently with minimal supervision. Qualifications: Prior experience in a combined nanny, household manager, executive assistant, or administrative role Excellent organizational and multitasking skills Strong communication skills and reliability Ability to work independently with minimal supervision Valid driver's license with a clean driving record CPR/First Aid certification preferred Background in early childhood care is a plus Professional references required About Company EHSAN LAW, PLLC is a growth-driven immigration law firm dedicated to providing strategic, high-quality legal representation. The firm represents individuals and families across the United States in complex immigration matters, with a strong emphasis on accountability, results, and clear communication. As the firm continues to grow, we are building the systems and team needed to support long-term impact while maintaining a client-focused approach. Our mission is simple: deliver excellent legal work, operate with integrity, and help our clients build stable futures in the United States. Compensation details: 30-36 Hourly Wage PI07391fb6f5-
03/06/2026
Full time
Executive Assistant & Household Manager (Hybrid Role) Full-Time - $30 - $36/hr Black Diamond, WA / Tukwila, WA Position Overview This is not an entry-level nanny or assistant position . We are seeking a reliable, organized, and proactive professional who can support both a busy professional household and a growing law firm . This position is designed as a hybrid role combining household management, childcare support, and administrative support for the firm . The ideal candidate is nurturing, dependable, and highly organized, with the ability to work independently and take initiative when needed. The role provides stable full-time employment with 40 guaranteed hours per week . Responsibilities will vary depending on household needs and firm operations during the week. Schedule: Monday-Friday Exact schedule to be discussed during the interview process. Work will take place at: the family residence in Black Diamond , and the firm's office in Tukwila, Washington, depending on the needs of the week. Compensation & Benefits $30 - $36 per hour, depending on experience 40 guaranteed hours per week Two weeks of paid time off annually Paid sick leave in accordance with Washington law Health and dental benefits eligibility after 90 days Background and reference check required Compensation: $30 - $36 hourly DOE Responsibilities: Childcare Primary daytime care for a toddler Provide before- and after-school support for a first-grade child (including bus drop-off and pick-up)- and daytime care during school breaks Planning age-appropriate activities, reading, crafts, and outdoor play Preparing healthy meals and snacks Maintaining structured daily routines Transporting children as needed Household Management Cooking family meals Laundry and linen management Kitchen organization and light cleaning (no deep cleaning required) Maintaining overall household organization and efficiency Running errands and managing supplies Grocery ordering and restocking Scheduling vendors and overseeing home services Managing appointments and household logistics Maintaining discretion (NDA required) Administrative & Office Support This role also includes administrative and operational support for the law firm Administrative responsibilities may include communicating with clients regarding scheduling or logistics, assisting with meetings or hearings, coordinating document pickup or delivery, collecting and scanning office mail, greeting clients or vendors, and other operational or other office-related tasks as needed Office duties will be performed during separate, pre-scheduled blocks of time and will not occur simultaneously with childcare and other responsibilities This role does not involve providing legal advice or performing legal services , but it may involve interacting with clients and helping facilitate meetings and office operations This role requires initiative, strong time management, and the ability to work independently with minimal supervision. Qualifications: Prior experience in a combined nanny, household manager, executive assistant, or administrative role Excellent organizational and multitasking skills Strong communication skills and reliability Ability to work independently with minimal supervision Valid driver's license with a clean driving record CPR/First Aid certification preferred Background in early childhood care is a plus Professional references required About Company EHSAN LAW, PLLC is a growth-driven immigration law firm dedicated to providing strategic, high-quality legal representation. The firm represents individuals and families across the United States in complex immigration matters, with a strong emphasis on accountability, results, and clear communication. As the firm continues to grow, we are building the systems and team needed to support long-term impact while maintaining a client-focused approach. Our mission is simple: deliver excellent legal work, operate with integrity, and help our clients build stable futures in the United States. Compensation details: 30-36 Hourly Wage PI07391fb6f5-
Elder Law Attorney / 401K Match/ Great Benefits/ Bonuses This Jobot Job is hosted by: Haley Lucas Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $90,000 - $125,000 per year A bit about us: We are seeking a passionate and experienced Elder Law Attorney to join our dynamic team. The successful candidate will be responsible for providing expert legal advice on a range of elder law issues, including retirement asset planning, estate and gift tax, wills, trusts, property law, and Medicaid regulations. This exciting opportunity requires a deep understanding of Virginia law, a license to practice in Virginia, and the ability to draft both revocable and irrevocable trusts. The role demands a strong commitment to safeguarding the rights and interests of the elderly and their families, ensuring their financial security, and navigating the complexities of long-term care Medicaid. Why join us? Great 401K TOP Benefits Flexible Scheduling Competitive Compensation BONUSES Pathway to Partner Program, CE Requirement Job Details Responsibilities: 1. Provide legal counsel to elderly clients and their families on a variety of elder law issues, including estate planning, wills, trusts, retirement asset planning, and long-term care Medicaid. 2. Draft and review legal documents, including wills, trusts, powers of attorney, and health care directives. 3. Develop and implement effective estate and gift tax strategies. 4. Navigate the complexities of Medicaid regulations and assist clients in planning for long-term care. 5. Draft revocable and irrevocable trusts, ensuring they meet the specific needs and goals of the clients. 6. Advocate for the rights of the elderly in various settings, including courtrooms, nursing homes, and administrative hearings. 7. Stay updated with the latest changes in elder law and related areas to provide the most current and effective legal advice to clients. Qualifications: 1. Juris Doctor (JD) degree from an accredited law school. 2. Current license to practice law in Virginia and admitted to the Virginia Bar. 3. A minimum of 5 years of experience in elder law, estate planning, and related areas. 4. Proven experience in retirement asset planning, estate and gift tax planning, and drafting revocable and irrevocable trusts. 5. In-depth knowledge of wills, trusts, property law, and Medicaid regulations. 6. Strong advocacy skills and a passion for elder law. 7. Excellent communication and interpersonal skills, with the ability to build strong relationships with clients and their families. 8. High ethical standards and professionalism, with a commitment to maintaining client confidentiality. 9. Ability to work independently and manage a high-volume caseload effectively. 10. Strong analytical skills and attention to detail, with the ability to identify and resolve complex legal issues. 11. Familiarity with legal research tools and software. This is an excellent opportunity for a dedicated Elder Law Attorney to make a difference in the lives of the elderly and their families. If you have the required skills and experience and are passionate about elder law, we would love to hear from you. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
03/04/2026
Full time
Elder Law Attorney / 401K Match/ Great Benefits/ Bonuses This Jobot Job is hosted by: Haley Lucas Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $90,000 - $125,000 per year A bit about us: We are seeking a passionate and experienced Elder Law Attorney to join our dynamic team. The successful candidate will be responsible for providing expert legal advice on a range of elder law issues, including retirement asset planning, estate and gift tax, wills, trusts, property law, and Medicaid regulations. This exciting opportunity requires a deep understanding of Virginia law, a license to practice in Virginia, and the ability to draft both revocable and irrevocable trusts. The role demands a strong commitment to safeguarding the rights and interests of the elderly and their families, ensuring their financial security, and navigating the complexities of long-term care Medicaid. Why join us? Great 401K TOP Benefits Flexible Scheduling Competitive Compensation BONUSES Pathway to Partner Program, CE Requirement Job Details Responsibilities: 1. Provide legal counsel to elderly clients and their families on a variety of elder law issues, including estate planning, wills, trusts, retirement asset planning, and long-term care Medicaid. 2. Draft and review legal documents, including wills, trusts, powers of attorney, and health care directives. 3. Develop and implement effective estate and gift tax strategies. 4. Navigate the complexities of Medicaid regulations and assist clients in planning for long-term care. 5. Draft revocable and irrevocable trusts, ensuring they meet the specific needs and goals of the clients. 6. Advocate for the rights of the elderly in various settings, including courtrooms, nursing homes, and administrative hearings. 7. Stay updated with the latest changes in elder law and related areas to provide the most current and effective legal advice to clients. Qualifications: 1. Juris Doctor (JD) degree from an accredited law school. 2. Current license to practice law in Virginia and admitted to the Virginia Bar. 3. A minimum of 5 years of experience in elder law, estate planning, and related areas. 4. Proven experience in retirement asset planning, estate and gift tax planning, and drafting revocable and irrevocable trusts. 5. In-depth knowledge of wills, trusts, property law, and Medicaid regulations. 6. Strong advocacy skills and a passion for elder law. 7. Excellent communication and interpersonal skills, with the ability to build strong relationships with clients and their families. 8. High ethical standards and professionalism, with a commitment to maintaining client confidentiality. 9. Ability to work independently and manage a high-volume caseload effectively. 10. Strong analytical skills and attention to detail, with the ability to identify and resolve complex legal issues. 11. Familiarity with legal research tools and software. This is an excellent opportunity for a dedicated Elder Law Attorney to make a difference in the lives of the elderly and their families. If you have the required skills and experience and are passionate about elder law, we would love to hear from you. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
Executive Assistant, great culture/team, Legal, Costa Mesa, CA This Jobot Job is hosted by: David Hyon Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $85,000 - $100,000 per year A bit about us: Trust and Probate Litigation firm offering premier legal services across the nation in 4 states Why join us? Fully Paid Medical Benefits 401k PTO above market FSA Competitive pay Job Details Job Details: We are seeking a dynamic and experienced Permanent Executive Assistant to join our thriving legal firm. The ideal candidate will be a highly organized, detail-oriented individual who thrives in a fast-paced environment and has a strong background in the legal industry. The Executive Assistant will be responsible for providing comprehensive administrative support to our senior legal team, maintaining a high level of confidentiality, and ensuring the smooth operation of our office. This is an excellent opportunity to join a firm that values its employees and offers a competitive salary and benefits package. Responsibilities: Manage and maintain legal files and documents, ensuring they are up-to-date and easily accessible. Serve as the primary point of contact for clients, handling inquiries and correspondence with professionalism and discretion. Prepare and edit legal documents, including contracts, agreements, and court filings. Coordinate and schedule meetings, depositions, court dates, and other appointments, ensuring all parties are informed and prepared. Provide project support to the legal team, including research, data analysis, and report preparation. Maintain the highest level of confidentiality in all interactions and communications. Use problem-solving skills to effectively address and resolve office and client issues. Communicate effectively with a diverse range of individuals, from clients and court personnel to attorneys and office staff. Qualifications: Minimum of 5+ years of experience as an Executive Assistant, preferably in a legal setting. Proficiency in legal file management and document preparation. Exceptional client communication skills, with a focus on providing excellent customer service. Proven ability to coordinate meetings and manage complex schedules. Strong project support skills, with the ability to manage multiple tasks and deadlines simultaneously. High level of confidentiality, with a deep understanding of the sensitive nature of legal work. Excellent problem-solving skills, with a proactive approach to overcoming challenges. Superior communication skills, both written and verbal. Legal experience is a strong plus, but not required. If you are a motivated, detail-oriented professional with a passion for legal work and a commitment to excellence, we would love to hear from you. Apply today and take the next step in your career with our dynamic legal team. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
03/04/2026
Full time
Executive Assistant, great culture/team, Legal, Costa Mesa, CA This Jobot Job is hosted by: David Hyon Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $85,000 - $100,000 per year A bit about us: Trust and Probate Litigation firm offering premier legal services across the nation in 4 states Why join us? Fully Paid Medical Benefits 401k PTO above market FSA Competitive pay Job Details Job Details: We are seeking a dynamic and experienced Permanent Executive Assistant to join our thriving legal firm. The ideal candidate will be a highly organized, detail-oriented individual who thrives in a fast-paced environment and has a strong background in the legal industry. The Executive Assistant will be responsible for providing comprehensive administrative support to our senior legal team, maintaining a high level of confidentiality, and ensuring the smooth operation of our office. This is an excellent opportunity to join a firm that values its employees and offers a competitive salary and benefits package. Responsibilities: Manage and maintain legal files and documents, ensuring they are up-to-date and easily accessible. Serve as the primary point of contact for clients, handling inquiries and correspondence with professionalism and discretion. Prepare and edit legal documents, including contracts, agreements, and court filings. Coordinate and schedule meetings, depositions, court dates, and other appointments, ensuring all parties are informed and prepared. Provide project support to the legal team, including research, data analysis, and report preparation. Maintain the highest level of confidentiality in all interactions and communications. Use problem-solving skills to effectively address and resolve office and client issues. Communicate effectively with a diverse range of individuals, from clients and court personnel to attorneys and office staff. Qualifications: Minimum of 5+ years of experience as an Executive Assistant, preferably in a legal setting. Proficiency in legal file management and document preparation. Exceptional client communication skills, with a focus on providing excellent customer service. Proven ability to coordinate meetings and manage complex schedules. Strong project support skills, with the ability to manage multiple tasks and deadlines simultaneously. High level of confidentiality, with a deep understanding of the sensitive nature of legal work. Excellent problem-solving skills, with a proactive approach to overcoming challenges. Superior communication skills, both written and verbal. Legal experience is a strong plus, but not required. If you are a motivated, detail-oriented professional with a passion for legal work and a commitment to excellence, we would love to hear from you. Apply today and take the next step in your career with our dynamic legal team. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
Play a critical role in keeping complex legal matters moving smoothly while supporting high-level attorneys. This Jobot Job is hosted by: Kris Leishman Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $60,000 - $75,000 per year A bit about us: We are a well-established, reputable law firm known for providing high-quality legal services across a range of practice areas including litigation, employment law, appellate practice, and general civil defense. Our attorneys work collaboratively to deliver tailored legal solutions to clients in complex matters, combining deep experience with a commitment to professional excellence and responsive client service Why join us? The Senior Legal Administrative Assistant is a key member of the administrative team, responsible for supporting attorneys with advanced administrative functions, complex case coordination, and office operations. This role requires exceptional organizational skills, strong legal office experience, and the ability to manage multiple priorities in a fast-paced environment. Job Details Skills & Competencies Independent problem-solver with a proactive approach to administrative challenges. Ability to work efficiently under pressure and handle sensitive information. Team-oriented mindset with excellent interpersonal skills. Strong organizational skills with a commitment to accuracy and responsiveness. Required: Minimum of 5+ years of legal administrative experience in a law firm or legal department. Advanced proficiency with legal software, Microsoft Office Suite, document management systems, and electronic filing platforms. Exceptional written and verbal communication skills. Strong time management, attention to detail, and prioritization abilities. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
03/04/2026
Full time
Play a critical role in keeping complex legal matters moving smoothly while supporting high-level attorneys. This Jobot Job is hosted by: Kris Leishman Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $60,000 - $75,000 per year A bit about us: We are a well-established, reputable law firm known for providing high-quality legal services across a range of practice areas including litigation, employment law, appellate practice, and general civil defense. Our attorneys work collaboratively to deliver tailored legal solutions to clients in complex matters, combining deep experience with a commitment to professional excellence and responsive client service Why join us? The Senior Legal Administrative Assistant is a key member of the administrative team, responsible for supporting attorneys with advanced administrative functions, complex case coordination, and office operations. This role requires exceptional organizational skills, strong legal office experience, and the ability to manage multiple priorities in a fast-paced environment. Job Details Skills & Competencies Independent problem-solver with a proactive approach to administrative challenges. Ability to work efficiently under pressure and handle sensitive information. Team-oriented mindset with excellent interpersonal skills. Strong organizational skills with a commitment to accuracy and responsiveness. Required: Minimum of 5+ years of legal administrative experience in a law firm or legal department. Advanced proficiency with legal software, Microsoft Office Suite, document management systems, and electronic filing platforms. Exceptional written and verbal communication skills. Strong time management, attention to detail, and prioritization abilities. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
This Jobot Job is hosted by: Tony Fasano Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $32 - $40 per hour A bit about us: Our prestigious law firm is seeking a dynamic and experienced Legal Administrative Assistant to join our team on a permanent basis. The ideal candidate will have a comprehensive understanding of litigation processes, excellent organizational skills, and a keen eye for detail. This is an exciting opportunity to work in a fast-paced environment where your skills will be utilized to support our legal team in delivering exceptional service to our clients. Why join us? Health Insurance Vision Insurance Dental Insurance 401K Job Details Responsibilities: As a Legal Administrative Assistant, you will be responsible for: 1. Assisting attorneys with all aspects of litigation, including drafting pleadings, motions, and subpoenas. 2. Managing e-filing and docketing processes to ensure timely filing of legal documents. 3. Maintaining an organized and up-to-date calendar for attorneys, including scheduling appointments, court dates, and deadlines. 4. Coordinating trial support and litigation support activities. 5. Handling billing tasks, including time entry, invoicing, and tracking payments. 6. Managing legal documents through NetDocs or equivalent document management systems. 7. Providing general administrative support to attorneys, including correspondence, file management, and other related tasks. Qualifications: To be considered for this role, you must have: 1. A minimum of 5 years of experience as a Litigation Legal Assistant, Litigation Secretary, or in a similar role. 2. Proficiency in Microsoft Office Suite, particularly MS Word and MS Outlook. 3. Extensive experience with e-filing, docketing, and calendar management. 4. Familiarity with legal document management systems, preferably NetDocs. 5. Experience in handling billing tasks, including time entry and invoicing. 6. Excellent organizational skills with the ability to manage multiple tasks and deadlines. 7. Strong written and verbal communication skills. 8. A high level of professionalism and discretion, as you will be handling sensitive and confidential information. If you are a dedicated, detail-oriented professional with a passion for the legal industry, we would love to hear from you. This is a fantastic opportunity to join a supportive team where you can make a significant impact. Apply today! Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
03/03/2026
Full time
This Jobot Job is hosted by: Tony Fasano Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $32 - $40 per hour A bit about us: Our prestigious law firm is seeking a dynamic and experienced Legal Administrative Assistant to join our team on a permanent basis. The ideal candidate will have a comprehensive understanding of litigation processes, excellent organizational skills, and a keen eye for detail. This is an exciting opportunity to work in a fast-paced environment where your skills will be utilized to support our legal team in delivering exceptional service to our clients. Why join us? Health Insurance Vision Insurance Dental Insurance 401K Job Details Responsibilities: As a Legal Administrative Assistant, you will be responsible for: 1. Assisting attorneys with all aspects of litigation, including drafting pleadings, motions, and subpoenas. 2. Managing e-filing and docketing processes to ensure timely filing of legal documents. 3. Maintaining an organized and up-to-date calendar for attorneys, including scheduling appointments, court dates, and deadlines. 4. Coordinating trial support and litigation support activities. 5. Handling billing tasks, including time entry, invoicing, and tracking payments. 6. Managing legal documents through NetDocs or equivalent document management systems. 7. Providing general administrative support to attorneys, including correspondence, file management, and other related tasks. Qualifications: To be considered for this role, you must have: 1. A minimum of 5 years of experience as a Litigation Legal Assistant, Litigation Secretary, or in a similar role. 2. Proficiency in Microsoft Office Suite, particularly MS Word and MS Outlook. 3. Extensive experience with e-filing, docketing, and calendar management. 4. Familiarity with legal document management systems, preferably NetDocs. 5. Experience in handling billing tasks, including time entry and invoicing. 6. Excellent organizational skills with the ability to manage multiple tasks and deadlines. 7. Strong written and verbal communication skills. 8. A high level of professionalism and discretion, as you will be handling sensitive and confidential information. If you are a dedicated, detail-oriented professional with a passion for the legal industry, we would love to hear from you. This is a fantastic opportunity to join a supportive team where you can make a significant impact. Apply today! Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
Description: Bethany for Children & Families is looking for a Supervisor to work in our Illinois Foster Care Program. The Supervisor will provide overall clinical, child welfare, and social work supervision to child welfare specialists and child welfare assistants out of our Moline, Illinois office. Base Salary - $72,945.60 Benefits That'll Make You Smile! We don't just want you to work here - we want you to love working here. That's why we've got perks to keep you happy, healthy, and growing: Vacation time that grows with you - earn with up to 80 hours in your first year, then bump up to 160 hours after. Sick time you can count on when you need it most. Earn up to 96 hours each year. 11 paid holidays to relax and recharge. 403(b) retirement plan with 8% employer contributions. Health Insurance. Dental Insurance. Vision Insurance. Life insurance & AD&D coverage included. Options for extra voluntary coverage if you want to beef things up. Educational Aid program to keep your skills sharp. The Supervisor job duties: 1. Provides overall clinical supervision of a specified program by: Planning, developing, implementing, and monitoring the program consistent with the mission, vision, values, program plan, and the strategic plan of the organization. Filing all necessary reports in a timely manner. Developing a competent and productive staff; closely supervising staff, which includes hiring, demoting, disciplining, promoting, coaching, appraising performance, and terminating employment. Providing educational and growth opportunities to staff members within the organization's policy framework and with the approval of his/her supervisor. Assuring quality service through monitoring and reporting processes that examine the utilization, quality assurance, and outcome measurement data of the program. Enforcing all rules, regulations, codes, and legal requirements that are assigned by the various licensing and accreditation entities. Maintaining case records, administrative and program manuals, and all required statistical data and reports. Maintaining positive relationships with other organization supervisors and all funding and referral sources through the provision of quality services and timely responses to questions, concerns, and issues. 2. Manages program material resources by: Planning, developing, and controlling the program budget. Satisfying existing funders and referral sources, and by identifying potential new sources. 3. Furthers the mission of the organization by actively participating in team meetings, providing planning data, and contributing to the accomplishment of the organization's strategic plan. Requirements: The Supervisor shall have: 1. A master's degree from an accredited school of social work or related human service field for all child welfare related positions, OR a bachelor's degree from an accredited school of social work or a related field of human services and a minimum of five years post bachelors experience in a social service field akin to child welfare. Licensure desirable. 2. Knowledge of personnel management. 3. Knowledge of Medicaid, accrediting, and state regulations and requirements related to the field of supervision. 4. The ability to assess, develop, and execute organization and program goals and objectives. 5. Sensitivity and responsiveness to cultural differences in the community. 6. The ability to fulfill all of the regulatory requirements for employees of Child Welfare Agencies as are prescribed in Illinois Administrative Rule and Procedure, including successfully completing the background check investigation clearances from the Sex Offender Registry, SACWIS, Illinois State Police, and FBI as well as successfully completing the Federal Office of the Inspector General check. 7. Certification as a driver of children by the Illinois Department of Children and Family Services. 8. The ability to develop professional relationships and offer constructive supervision to enhance the professional development of staff and ensure the provision of quality services. Ready to Make a Difference? We can't wait to meet you! Apply today and become part of a team that's all about supporting each other, growing together, and making a positive impact in our community. Equal Opportunity Employer Bethany for Children & Families, as an Equal Opportunity Employer, is committed to providing equal employment opportunity for all persons regardless of race, color, gender, gender identification, marital status, sexual orientation, sexual preference, citizenship status, national origin, religion, age, disability, veteran status, or any other protected characteristic defined by law. We welcome applicants of all backgrounds and identities who share our commitment to keeping children safe, strengthening families, and building healthy communities. PIba407d5b6bb7-8188
03/03/2026
Full time
Description: Bethany for Children & Families is looking for a Supervisor to work in our Illinois Foster Care Program. The Supervisor will provide overall clinical, child welfare, and social work supervision to child welfare specialists and child welfare assistants out of our Moline, Illinois office. Base Salary - $72,945.60 Benefits That'll Make You Smile! We don't just want you to work here - we want you to love working here. That's why we've got perks to keep you happy, healthy, and growing: Vacation time that grows with you - earn with up to 80 hours in your first year, then bump up to 160 hours after. Sick time you can count on when you need it most. Earn up to 96 hours each year. 11 paid holidays to relax and recharge. 403(b) retirement plan with 8% employer contributions. Health Insurance. Dental Insurance. Vision Insurance. Life insurance & AD&D coverage included. Options for extra voluntary coverage if you want to beef things up. Educational Aid program to keep your skills sharp. The Supervisor job duties: 1. Provides overall clinical supervision of a specified program by: Planning, developing, implementing, and monitoring the program consistent with the mission, vision, values, program plan, and the strategic plan of the organization. Filing all necessary reports in a timely manner. Developing a competent and productive staff; closely supervising staff, which includes hiring, demoting, disciplining, promoting, coaching, appraising performance, and terminating employment. Providing educational and growth opportunities to staff members within the organization's policy framework and with the approval of his/her supervisor. Assuring quality service through monitoring and reporting processes that examine the utilization, quality assurance, and outcome measurement data of the program. Enforcing all rules, regulations, codes, and legal requirements that are assigned by the various licensing and accreditation entities. Maintaining case records, administrative and program manuals, and all required statistical data and reports. Maintaining positive relationships with other organization supervisors and all funding and referral sources through the provision of quality services and timely responses to questions, concerns, and issues. 2. Manages program material resources by: Planning, developing, and controlling the program budget. Satisfying existing funders and referral sources, and by identifying potential new sources. 3. Furthers the mission of the organization by actively participating in team meetings, providing planning data, and contributing to the accomplishment of the organization's strategic plan. Requirements: The Supervisor shall have: 1. A master's degree from an accredited school of social work or related human service field for all child welfare related positions, OR a bachelor's degree from an accredited school of social work or a related field of human services and a minimum of five years post bachelors experience in a social service field akin to child welfare. Licensure desirable. 2. Knowledge of personnel management. 3. Knowledge of Medicaid, accrediting, and state regulations and requirements related to the field of supervision. 4. The ability to assess, develop, and execute organization and program goals and objectives. 5. Sensitivity and responsiveness to cultural differences in the community. 6. The ability to fulfill all of the regulatory requirements for employees of Child Welfare Agencies as are prescribed in Illinois Administrative Rule and Procedure, including successfully completing the background check investigation clearances from the Sex Offender Registry, SACWIS, Illinois State Police, and FBI as well as successfully completing the Federal Office of the Inspector General check. 7. Certification as a driver of children by the Illinois Department of Children and Family Services. 8. The ability to develop professional relationships and offer constructive supervision to enhance the professional development of staff and ensure the provision of quality services. Ready to Make a Difference? We can't wait to meet you! Apply today and become part of a team that's all about supporting each other, growing together, and making a positive impact in our community. Equal Opportunity Employer Bethany for Children & Families, as an Equal Opportunity Employer, is committed to providing equal employment opportunity for all persons regardless of race, color, gender, gender identification, marital status, sexual orientation, sexual preference, citizenship status, national origin, religion, age, disability, veteran status, or any other protected characteristic defined by law. We welcome applicants of all backgrounds and identities who share our commitment to keeping children safe, strengthening families, and building healthy communities. PIba407d5b6bb7-8188
About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As a One Medical Lab Specialist (internally known as Lab Services Specialist/Member Support Specialist) at one of our offices presently focused on our Senior Health member population (age 65+), you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers. You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc. Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization Master our technology suite including, but not limited to Slack, G-suite, Zoom, Circulation, RingCentral, and our Electronic Medical Record System, in order to interact with team members and complete daily work These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management. What you'll need: At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions Strong written and verbal communication skills A High School Diploma or equivalent Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus) A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or tasks One Medical is committed to fair and equitable compensation practices. The range for this role is $22.75 to $24.75 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits. For more information, visit This is a full time role (40 hours/week) with 8 hour shifts generally taking place Monday - Friday between 7:30am-5:30pm based at one of our offices presently focused on our Senior Health member population (age 65+) in Hyannis, MA. One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: Taking care of you today Paid sabbatical for every five years of service Free One Medical memberships for yourself, your friends and family Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues Competitive Medical, Dental and Vision plans Pre-Tax commuter benefits PTO cash outs - Option to cash out up to 40 accrued hours per year Protecting your future for you and your family 401K match Credit towards emergency childcare Company paid maternity and paternity leave Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance In addition to the comprehensive benefits package outlined above, practicing clinicians also receive Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%. UpToDate Subscription - An evidence-based clinical research tool Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education Rounds - Providers end patient care one hour early each week to participate in this shared learning experience Discounted rate to attend One Medical's Annual REAL primary care conference One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information.
03/01/2026
Full time
About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years. In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive. The Opportunity As a One Medical Lab Specialist (internally known as Lab Services Specialist/Member Support Specialist) at one of our offices presently focused on our Senior Health member population (age 65+), you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers. You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect. What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc. Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization Master our technology suite including, but not limited to Slack, G-suite, Zoom, Circulation, RingCentral, and our Electronic Medical Record System, in order to interact with team members and complete daily work These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management. What you'll need: At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions Strong written and verbal communication skills A High School Diploma or equivalent Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus) A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or tasks One Medical is committed to fair and equitable compensation practices. The range for this role is $22.75 to $24.75 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits. For more information, visit This is a full time role (40 hours/week) with 8 hour shifts generally taking place Monday - Friday between 7:30am-5:30pm based at one of our offices presently focused on our Senior Health member population (age 65+) in Hyannis, MA. One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire: Taking care of you today Paid sabbatical for every five years of service Free One Medical memberships for yourself, your friends and family Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues Competitive Medical, Dental and Vision plans Pre-Tax commuter benefits PTO cash outs - Option to cash out up to 40 accrued hours per year Protecting your future for you and your family 401K match Credit towards emergency childcare Company paid maternity and paternity leave Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance In addition to the comprehensive benefits package outlined above, practicing clinicians also receive Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%. UpToDate Subscription - An evidence-based clinical research tool Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education Rounds - Providers end patient care one hour early each week to participate in this shared learning experience Discounted rate to attend One Medical's Annual REAL primary care conference One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information.
Description: Executive Assistant to the Vice Dean for Students and Interim VP for DEI and Academic Accommodations Coordinator Deans' Office Full-time, non-exempt, 37.5 hours/week $26-32/hour On-Campus Reports to: Vice Dean for Students, Interim VP for DEI VLGS Benefits and PTO include: - Full benefits (medical, dental, vision, etc.). - 403b including 4% employer contribution. - 2 weeks of paid vacation in addition to paid personal and sick days. - 11 paid holidays plus two weeks of paid days off for Summer and Winter breaks. - Employee Assistance Program. - VLGS course participation with tuition assistance. - Flexible schedule potential. Vermont Law and Graduate School is committed to cultivating and preserving a culture of inclusion and connectedness. We grow and learn better together with a diverse group of faculty, staff, and students. In recruiting for faculty and staff, we seek unique backgrounds to enrich and challenge our community. Position Summary: The Executive Assistant and Academic Accommodations Coordinator is an integral member of the Deans' office team. This role will provide support for the operation of the Deans' office, working closely with the administrative team, and in collaboration with other offices and support teams. This is a residential position; on-campus presence is required. Key Duties and Responsibilities: Act as the primary point of contact for students interacting with the Vice Dean for Students and the Vice President for Diversity, Equity, and Inclusion. Provide information, explain and enforce standard policies and procedures, process requests, and resolve issues by referring students to the correct department or person as necessary. Manage calendars and schedule meetings. Arrange and organize institutional and departmental events including, but not limited to receptions, dinners, conferences, workshops, and programs. This includes coordinating dates with calendars and schedules, arranging for food, rooms, technology, invitations, publicity, and monitoring attendance. Draft, revise, and proofread documents including minutes, reports, policies, manuals, correspondence, etc. Implement and maintain filing, record-keeping, and reporting systems manually and electronically, including basic ability to work with spreadsheets and data. Organize and maintain the office space. Order supplies, screen and distribute mail, and respond to routine correspondence. Office reception duties; answer phones, greet and direct guests, students, etc. upon arrival to the office in a polite and professional manner, and answer questions and/or direct such visitors and students to the appropriate department as needed. Provide class and teaching related support for Vice Dean for Students and Vice President for Diversity, Equity, and Inclusion. Manage implementation of and ongoing support for academic accommodations for all students, including working with faculty and staff to ensure accommodations are properly administered. Liaise with outside vendors to ensure proper implementation of accommodations. Hire, train, and supervise 15-25 work study students each semester. Manage expense reporting for Vice Dean for Students, Office of Diversity, Equity, and Inclusion, and the Mental Health Department. Provide administrative support to the Mental Health Department as needed. Contribute to school-wide projects as needed. Perform other related duties as assigned. Requirements: Required Education, Skills, and Experience: Associate's degree required; bachelor's degree preferred. Minimum of two years' experience in an administrative support position or related role. Understanding of, appreciation for, and commitment to inclusion, including the ability to work with students, faculty, and staff from diverse backgrounds, identities, and viewpoints. Experience arranging travel and accommodations. Experience managing complex calendars and schedules. Strong written and verbal communication skills. Ability to use discretion in handling confidential and sensitive information. Ability to handle multiple priorities with tight deadlines in a fast-paced environment. High level of proficiency with Microsoft Office Suite. Must be able to adapt to new and emerging technology as established and communicated by the law school. Ability to work independently to accomplish goals, and also participate as an engaged member of the Deans' Office team. Excellent time management, planning, administrative, and organizational skills; good writing and math skills; strong intercommunication skills including the ability to interact courteously and efficiently with a wide variety of individuals both inside and outside of VLGS. Knowledge of higher education administration or legal office procedures preferred. Excellent planning, administrative, organizational, and interpersonal communication skills. Other Requirements: • 85% computer related work. • Primary work is done sitting and/or standing at desk. • Must be able to work legally within the United States without sponsorship. • Ability to perform all essential functions of the job with or without basic accommodations. Application Requirements: Please attach a resume and cover letter for consideration. If you are applying from a third party website (Indeed, etc.) and are unable to attach additional materials to your online application, please apply directly at or email required documents to Christine Saul, . As part of our commitment to compliance with the Americans with Disabilities Act, candidates who meet the qualifications for this position and who require accommodations to apply should contact Human Resources at . Vermont Law and Graduate School strives to raise the bar for being an Equal Opportunity Employer, and we prohibit discrimination based on race, color, religion, ancestry, sex, sexual orientation, gender identity, age, national origin, place of birth, marital status, disability, veteran's status, HIV status, pregnancy, genetic information, health insurance status, and crime victim status. PM20 Compensation details: 26-32 Yearly Salary PI02bf4ea9d5-
03/01/2026
Full time
Description: Executive Assistant to the Vice Dean for Students and Interim VP for DEI and Academic Accommodations Coordinator Deans' Office Full-time, non-exempt, 37.5 hours/week $26-32/hour On-Campus Reports to: Vice Dean for Students, Interim VP for DEI VLGS Benefits and PTO include: - Full benefits (medical, dental, vision, etc.). - 403b including 4% employer contribution. - 2 weeks of paid vacation in addition to paid personal and sick days. - 11 paid holidays plus two weeks of paid days off for Summer and Winter breaks. - Employee Assistance Program. - VLGS course participation with tuition assistance. - Flexible schedule potential. Vermont Law and Graduate School is committed to cultivating and preserving a culture of inclusion and connectedness. We grow and learn better together with a diverse group of faculty, staff, and students. In recruiting for faculty and staff, we seek unique backgrounds to enrich and challenge our community. Position Summary: The Executive Assistant and Academic Accommodations Coordinator is an integral member of the Deans' office team. This role will provide support for the operation of the Deans' office, working closely with the administrative team, and in collaboration with other offices and support teams. This is a residential position; on-campus presence is required. Key Duties and Responsibilities: Act as the primary point of contact for students interacting with the Vice Dean for Students and the Vice President for Diversity, Equity, and Inclusion. Provide information, explain and enforce standard policies and procedures, process requests, and resolve issues by referring students to the correct department or person as necessary. Manage calendars and schedule meetings. Arrange and organize institutional and departmental events including, but not limited to receptions, dinners, conferences, workshops, and programs. This includes coordinating dates with calendars and schedules, arranging for food, rooms, technology, invitations, publicity, and monitoring attendance. Draft, revise, and proofread documents including minutes, reports, policies, manuals, correspondence, etc. Implement and maintain filing, record-keeping, and reporting systems manually and electronically, including basic ability to work with spreadsheets and data. Organize and maintain the office space. Order supplies, screen and distribute mail, and respond to routine correspondence. Office reception duties; answer phones, greet and direct guests, students, etc. upon arrival to the office in a polite and professional manner, and answer questions and/or direct such visitors and students to the appropriate department as needed. Provide class and teaching related support for Vice Dean for Students and Vice President for Diversity, Equity, and Inclusion. Manage implementation of and ongoing support for academic accommodations for all students, including working with faculty and staff to ensure accommodations are properly administered. Liaise with outside vendors to ensure proper implementation of accommodations. Hire, train, and supervise 15-25 work study students each semester. Manage expense reporting for Vice Dean for Students, Office of Diversity, Equity, and Inclusion, and the Mental Health Department. Provide administrative support to the Mental Health Department as needed. Contribute to school-wide projects as needed. Perform other related duties as assigned. Requirements: Required Education, Skills, and Experience: Associate's degree required; bachelor's degree preferred. Minimum of two years' experience in an administrative support position or related role. Understanding of, appreciation for, and commitment to inclusion, including the ability to work with students, faculty, and staff from diverse backgrounds, identities, and viewpoints. Experience arranging travel and accommodations. Experience managing complex calendars and schedules. Strong written and verbal communication skills. Ability to use discretion in handling confidential and sensitive information. Ability to handle multiple priorities with tight deadlines in a fast-paced environment. High level of proficiency with Microsoft Office Suite. Must be able to adapt to new and emerging technology as established and communicated by the law school. Ability to work independently to accomplish goals, and also participate as an engaged member of the Deans' Office team. Excellent time management, planning, administrative, and organizational skills; good writing and math skills; strong intercommunication skills including the ability to interact courteously and efficiently with a wide variety of individuals both inside and outside of VLGS. Knowledge of higher education administration or legal office procedures preferred. Excellent planning, administrative, organizational, and interpersonal communication skills. Other Requirements: • 85% computer related work. • Primary work is done sitting and/or standing at desk. • Must be able to work legally within the United States without sponsorship. • Ability to perform all essential functions of the job with or without basic accommodations. Application Requirements: Please attach a resume and cover letter for consideration. If you are applying from a third party website (Indeed, etc.) and are unable to attach additional materials to your online application, please apply directly at or email required documents to Christine Saul, . As part of our commitment to compliance with the Americans with Disabilities Act, candidates who meet the qualifications for this position and who require accommodations to apply should contact Human Resources at . Vermont Law and Graduate School strives to raise the bar for being an Equal Opportunity Employer, and we prohibit discrimination based on race, color, religion, ancestry, sex, sexual orientation, gender identity, age, national origin, place of birth, marital status, disability, veteran's status, HIV status, pregnancy, genetic information, health insurance status, and crime victim status. PM20 Compensation details: 26-32 Yearly Salary PI02bf4ea9d5-
Polaris Estate Planning and Elder Law
Saint Charles, Missouri
Polaris Estate Planning & Elder Law is hiring an Executive Assistant to support firm leadership and our COO in a high-trust, operations-focused role. This is a senior executive support position for someone who is highly organized, attentive to detail, and takes pride in tracking priorities, capturing action items, and ensuring follow-through without repeated reminders. This is not a front desk role. This is not a legal assistant role. This is not a sales or networking position. If you enjoy structure, organization, checklists, and being the person who keeps leadership prepared, aligned, and on track, you will thrive in this role. Compensation: $58,000 - $65,000 based on experience and demonstrated organizational and follow-through ability Full-time, in-office position (St. Charles County) Benefits Health insurance 401(k) with employer match Generous PTO and paid holidays Professional development support Stable, professional team environment Direct collaboration with firm leadership Compensation: $58,000 - $65,000 yearly Responsibilities: Full calendar ownership and time protection for firm leadership Executive email triage and follow-up management Preparing agendas, materials, and structured notes before meetings Capturing action items and maintaining a leadership task tracker Coordinating meetings, travel, events, and leadership logistics Maintaining alignment on leadership priorities and next actions Drafting professional follow-up emails and internal communications Supporting leadership preparation for internal and external meetings Scheduling lunches and meetings with financial advisors, CPAs, and professional referral sources Why This Role Is Different: You will work directly with firm leadership and our COO in a structured, growth-focused law firm environment where organization, preparation, and follow-through are genuinely valued. This role is a core operational position - not a general administrative seat. You will be trusted to run systems, track priorities, and help leadership stay focused on high-value work. Qualifications: 3+ years supporting executives, owners, attorneys, or professionals Strong calendar management and organizational skills Excellent written communication and professional email drafting ability Experience managing multiple priorities in a fast-paced environment Strong note-taking, task tracking, and follow-through habits Comfort using Microsoft 365, scheduling tools, and email management systems Preferred (Not Required): Executive Assistant, Office Manager, or Operations Coordinator experience Experience supporting multiple leaders simultaneously The Type of Person Who Thrives Here You may be a strong fit if you are: Extremely organized and detail-oriented Calm, steady, and reliable under pressure Proactive and able to think ahead without constant direction Comfortable supporting leadership with different working styles Someone who enjoys systems, structure, and operational clarity Someone who gets genuine satisfaction from preventing problems before they happen What Success Looks Like Leadership calendars are organized and conflict-free Meetings are prepared and run smoothly No missed follow-ups or dropped priorities Action items are tracked and completed consistently Leadership feels prepared, supported, and focused Important relationships and commitments never fall through the cracks About Company Polaris Estate Planning & Elder Law is a mission-driven law firm dedicated to helping families protect what they've built and prepare for life's most important transitions with clarity and confidence. Based in Missouri and serving clients throughout the St. Charles and St. Louis areas, our firm focuses exclusively on estate planning, elder law, asset protection, probate, and long-term care planning. We are not a volume-based law firm. We are a relationship-based planning firm. Our team works with individuals and families who want more than just documents - they want a thoughtful plan that protects their loved ones, avoids unnecessary court involvement, and prepares for the realities of aging, long-term care, and unexpected life events. Our mission is simple: To help families make wise legal and life decisions before a crisis forces them to. We don't just prepare documents - we help families protect their future, their legacy, and the people they love most. Compensation details: 0 Yearly Salary PI51c132d380c6-3635
03/01/2026
Full time
Polaris Estate Planning & Elder Law is hiring an Executive Assistant to support firm leadership and our COO in a high-trust, operations-focused role. This is a senior executive support position for someone who is highly organized, attentive to detail, and takes pride in tracking priorities, capturing action items, and ensuring follow-through without repeated reminders. This is not a front desk role. This is not a legal assistant role. This is not a sales or networking position. If you enjoy structure, organization, checklists, and being the person who keeps leadership prepared, aligned, and on track, you will thrive in this role. Compensation: $58,000 - $65,000 based on experience and demonstrated organizational and follow-through ability Full-time, in-office position (St. Charles County) Benefits Health insurance 401(k) with employer match Generous PTO and paid holidays Professional development support Stable, professional team environment Direct collaboration with firm leadership Compensation: $58,000 - $65,000 yearly Responsibilities: Full calendar ownership and time protection for firm leadership Executive email triage and follow-up management Preparing agendas, materials, and structured notes before meetings Capturing action items and maintaining a leadership task tracker Coordinating meetings, travel, events, and leadership logistics Maintaining alignment on leadership priorities and next actions Drafting professional follow-up emails and internal communications Supporting leadership preparation for internal and external meetings Scheduling lunches and meetings with financial advisors, CPAs, and professional referral sources Why This Role Is Different: You will work directly with firm leadership and our COO in a structured, growth-focused law firm environment where organization, preparation, and follow-through are genuinely valued. This role is a core operational position - not a general administrative seat. You will be trusted to run systems, track priorities, and help leadership stay focused on high-value work. Qualifications: 3+ years supporting executives, owners, attorneys, or professionals Strong calendar management and organizational skills Excellent written communication and professional email drafting ability Experience managing multiple priorities in a fast-paced environment Strong note-taking, task tracking, and follow-through habits Comfort using Microsoft 365, scheduling tools, and email management systems Preferred (Not Required): Executive Assistant, Office Manager, or Operations Coordinator experience Experience supporting multiple leaders simultaneously The Type of Person Who Thrives Here You may be a strong fit if you are: Extremely organized and detail-oriented Calm, steady, and reliable under pressure Proactive and able to think ahead without constant direction Comfortable supporting leadership with different working styles Someone who enjoys systems, structure, and operational clarity Someone who gets genuine satisfaction from preventing problems before they happen What Success Looks Like Leadership calendars are organized and conflict-free Meetings are prepared and run smoothly No missed follow-ups or dropped priorities Action items are tracked and completed consistently Leadership feels prepared, supported, and focused Important relationships and commitments never fall through the cracks About Company Polaris Estate Planning & Elder Law is a mission-driven law firm dedicated to helping families protect what they've built and prepare for life's most important transitions with clarity and confidence. Based in Missouri and serving clients throughout the St. Charles and St. Louis areas, our firm focuses exclusively on estate planning, elder law, asset protection, probate, and long-term care planning. We are not a volume-based law firm. We are a relationship-based planning firm. Our team works with individuals and families who want more than just documents - they want a thoughtful plan that protects their loved ones, avoids unnecessary court involvement, and prepares for the realities of aging, long-term care, and unexpected life events. Our mission is simple: To help families make wise legal and life decisions before a crisis forces them to. We don't just prepare documents - we help families protect their future, their legacy, and the people they love most. Compensation details: 0 Yearly Salary PI51c132d380c6-3635
