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Executive Assistant- Revenue & Operations- Healthcare/Behavioral
Quadrant Health Group Fort Lauderdale, Florida
Join our dynamic team at Quadrant Billing Solutions/Quadrant Health Group! We are seeking a highly organized, driven Executive Assistant to support our Director of Operations for Quadrant Billing Solutions during a period of rapid, exponential growth. Position Overview: We are hiring an Executive Assistant for Quadrant Billing Solutions, LLC. This is a high-demand, high-ownership role. It is not a cushy 9-5 "clock in and coast" position. The right candidate understands that supporting executive leadership in a growing healthcare company sometimes means working past standard business hours and occasionally on weekends when priorities, projects, or deadlines require it. In return, this role offers significant exposure and growth opportunities in behavioral health administration, revenue cycle management, operations, and data-driven decision making. This is an ideal position for someone who wants to break into behavioral health administration, learn fast, and grow alongside the company, not someone looking to safeguard a rigid schedule. What You'll Do: Executive & Administrative Support Manage calendars, meetings, inboxes, and follow-ups for the CRO and Director of Operations. Prepare agendas, track action items, and maintain organized executive documentation. Coordinate travel, internal meetings, and occasional off-site events. Hiring & Talent Coordination Review resumes, coordinate interviews, and support candidate screening and onboarding logistics. Assist with interviews, reference checks, and candidate communication. Data & Analytics Support (Revenue, Billing & KPIs) Pull, organize, and format data from EMRs, billing systems, and reports into executive dashboards. Maintain recurring KPI reports for census, collections, VOBs, claims, and reimbursement trends. Ensure all reporting is accurate, consistent, and executive-ready. Growth Track Begin with data preparation and reporting; progress into trend analysis and data-backed decision support across admissions, billing, operations, and strategy. Requirements 2+ years in an Executive Assistant, Operations Assistant, Project Coordinator, or similar role. Strong proficiency in Google Workspace and/or Microsoft Office, especially Sheets/Excel. High level of organization, attention to detail, and ability to manage multiple priorities. Strong written and verbal communication skills. Comfort working with numbers, spreadsheets, and performance metrics. Ability to handle confidential clinical, financial, and HR information with discretion. Preferred Experience in healthcare, behavioral health, or revenue cycle environments. Experience supporting C-level or director-level leadership. Prior involvement in hiring and interview coordination. Experience with EMRs, billing platforms, CRM tools, or reporting systems. Why Join Quadrant Health Group? Competitive salary commensurate with experience.Comprehensive benefits package, including medical, dental, and vision insurance.Paid time off and sick time and holidays.Opportunities for professional development and growth.A supportive and collaborative work environment.A chance to make a meaningful impact on the lives of our clients. Quadrant Billing Solutions, LLC is a boutique third-party billing company. While we operate as the internal billing team for Quadrant Health Group, we are rapidly expanding and aiming to implement our proven practices at a much larger scale. Our mission is to redefine industry standards and drive innovation in revenue cycle management, ensuring providers receive the highest level of efficiency, accuracy, and financial success. Quadrant Health Group, Inc. is a behavioral health management group overseeing several facilities across the country, along with a large admissions office and operations hub in Boca Raton, FL. As we continue to grow-with several ongoing projects occurring this year-we need skilled administrative professionals to support various operational areas. This role offers significant opportunities for career growth within our rapidly evolving organization. Compensation details: 0 Yearly Salary PI433b87bd737f-7105
03/01/2026
Full time
Join our dynamic team at Quadrant Billing Solutions/Quadrant Health Group! We are seeking a highly organized, driven Executive Assistant to support our Director of Operations for Quadrant Billing Solutions during a period of rapid, exponential growth. Position Overview: We are hiring an Executive Assistant for Quadrant Billing Solutions, LLC. This is a high-demand, high-ownership role. It is not a cushy 9-5 "clock in and coast" position. The right candidate understands that supporting executive leadership in a growing healthcare company sometimes means working past standard business hours and occasionally on weekends when priorities, projects, or deadlines require it. In return, this role offers significant exposure and growth opportunities in behavioral health administration, revenue cycle management, operations, and data-driven decision making. This is an ideal position for someone who wants to break into behavioral health administration, learn fast, and grow alongside the company, not someone looking to safeguard a rigid schedule. What You'll Do: Executive & Administrative Support Manage calendars, meetings, inboxes, and follow-ups for the CRO and Director of Operations. Prepare agendas, track action items, and maintain organized executive documentation. Coordinate travel, internal meetings, and occasional off-site events. Hiring & Talent Coordination Review resumes, coordinate interviews, and support candidate screening and onboarding logistics. Assist with interviews, reference checks, and candidate communication. Data & Analytics Support (Revenue, Billing & KPIs) Pull, organize, and format data from EMRs, billing systems, and reports into executive dashboards. Maintain recurring KPI reports for census, collections, VOBs, claims, and reimbursement trends. Ensure all reporting is accurate, consistent, and executive-ready. Growth Track Begin with data preparation and reporting; progress into trend analysis and data-backed decision support across admissions, billing, operations, and strategy. Requirements 2+ years in an Executive Assistant, Operations Assistant, Project Coordinator, or similar role. Strong proficiency in Google Workspace and/or Microsoft Office, especially Sheets/Excel. High level of organization, attention to detail, and ability to manage multiple priorities. Strong written and verbal communication skills. Comfort working with numbers, spreadsheets, and performance metrics. Ability to handle confidential clinical, financial, and HR information with discretion. Preferred Experience in healthcare, behavioral health, or revenue cycle environments. Experience supporting C-level or director-level leadership. Prior involvement in hiring and interview coordination. Experience with EMRs, billing platforms, CRM tools, or reporting systems. Why Join Quadrant Health Group? Competitive salary commensurate with experience.Comprehensive benefits package, including medical, dental, and vision insurance.Paid time off and sick time and holidays.Opportunities for professional development and growth.A supportive and collaborative work environment.A chance to make a meaningful impact on the lives of our clients. Quadrant Billing Solutions, LLC is a boutique third-party billing company. While we operate as the internal billing team for Quadrant Health Group, we are rapidly expanding and aiming to implement our proven practices at a much larger scale. Our mission is to redefine industry standards and drive innovation in revenue cycle management, ensuring providers receive the highest level of efficiency, accuracy, and financial success. Quadrant Health Group, Inc. is a behavioral health management group overseeing several facilities across the country, along with a large admissions office and operations hub in Boca Raton, FL. As we continue to grow-with several ongoing projects occurring this year-we need skilled administrative professionals to support various operational areas. This role offers significant opportunities for career growth within our rapidly evolving organization. Compensation details: 0 Yearly Salary PI433b87bd737f-7105
Sysco
Sales Administrative
Sysco Fremont, California
JOB SUMMARY The Field Sales Coordinator will support local District Sales Managers by focusing on customer needs through processes such as validating orders, researching problems and processing customer requests. This will include, but not limited to, placing outbound sales calls to customers, responding to customer issues and collaborating/communicating with assigned outside sales associate group(s) during servicing customers. RESPONSIBILITIES Support Customer Engagement efforts by enabling the sales organization to provide Sysco customers with expanded service channel options (e.g., Sales Pay, Sysco Shop, Sysco Mobile). Compose, prepare, and distribute correspondence, reports, and documents using Microsoft Word, Excel, PowerPoint, Access, and other Windows-based tools. Screen phone calls, take messages, and provide support as needed. Assist with the preparation and execution of food shows, sales meetings, and District Sales Manager (DSM) meetings. Retain and maintain local customer information within Customer Relationship Management (CRM) systems (Sysco 360). Make travel arrangements for sales personnel, including booking airfare and hotel accommodations through approved travel agencies. Authorize payroll deductions for hotel rooms per company policy. Collect, prepare, and distribute Point-of-Sale (POS) materials and flyers. Schedule meeting rooms, coordinate setup, and attend meetings as required. Research information using CRT/PC and internal systems as required. Support other areas of the company as business needs dictate, including reception desk coverage and general administrative support. QUALIFICATIONS Education High School education or GED required. Experience 1-2 year administrative or customer service experience Professional Skills Ability to plan and organize your work activities; analyze and disseminate numerical data; manage work time efficiently; follow procedures and policies; perform basic mathematical calculations; identify and solve problems; maintain a file system to include alphabetical, numerical, and chronological filing activities. Possess excellent interpersonal, communication, business writing, grammar, and verbal communication skills. Ability to manage the pressures and stress associated with a deadline-oriented atmosphere and customer service issues. Ability to effectively communicate telephonically. Ability to influence and seen as a team player. Strong interpersonal skills. Basic to intermediate skills in performing math calculations (addition, subtraction, division, and multiplication). Ability to effectively present information and respond to questions in a one-on-one conversation Basic Knowledge of Sysco products preferred. Demonstrated excellence in time management and attention to detail. Must be able to effectively communicate clearly and professionally, both verbally and in writing. Possess a strong work ethic and team player mentality Pleasant, helpful and service-oriented
03/01/2026
Full time
JOB SUMMARY The Field Sales Coordinator will support local District Sales Managers by focusing on customer needs through processes such as validating orders, researching problems and processing customer requests. This will include, but not limited to, placing outbound sales calls to customers, responding to customer issues and collaborating/communicating with assigned outside sales associate group(s) during servicing customers. RESPONSIBILITIES Support Customer Engagement efforts by enabling the sales organization to provide Sysco customers with expanded service channel options (e.g., Sales Pay, Sysco Shop, Sysco Mobile). Compose, prepare, and distribute correspondence, reports, and documents using Microsoft Word, Excel, PowerPoint, Access, and other Windows-based tools. Screen phone calls, take messages, and provide support as needed. Assist with the preparation and execution of food shows, sales meetings, and District Sales Manager (DSM) meetings. Retain and maintain local customer information within Customer Relationship Management (CRM) systems (Sysco 360). Make travel arrangements for sales personnel, including booking airfare and hotel accommodations through approved travel agencies. Authorize payroll deductions for hotel rooms per company policy. Collect, prepare, and distribute Point-of-Sale (POS) materials and flyers. Schedule meeting rooms, coordinate setup, and attend meetings as required. Research information using CRT/PC and internal systems as required. Support other areas of the company as business needs dictate, including reception desk coverage and general administrative support. QUALIFICATIONS Education High School education or GED required. Experience 1-2 year administrative or customer service experience Professional Skills Ability to plan and organize your work activities; analyze and disseminate numerical data; manage work time efficiently; follow procedures and policies; perform basic mathematical calculations; identify and solve problems; maintain a file system to include alphabetical, numerical, and chronological filing activities. Possess excellent interpersonal, communication, business writing, grammar, and verbal communication skills. Ability to manage the pressures and stress associated with a deadline-oriented atmosphere and customer service issues. Ability to effectively communicate telephonically. Ability to influence and seen as a team player. Strong interpersonal skills. Basic to intermediate skills in performing math calculations (addition, subtraction, division, and multiplication). Ability to effectively present information and respond to questions in a one-on-one conversation Basic Knowledge of Sysco products preferred. Demonstrated excellence in time management and attention to detail. Must be able to effectively communicate clearly and professionally, both verbally and in writing. Possess a strong work ethic and team player mentality Pleasant, helpful and service-oriented
Program Coordinator
Hope Services Monterey, California
Program Coordinator Are you a person who enjoys helping others? Are you currently seeking fulfillment in your professional life? Hope Services is Silicon Valleys leading provider of services to people with developmental disabilities and mental health needs. We seek candidates who share our inspirations & aspirations. Selection of staff is made on a competitive basis, and we are committed to promoting diversity, equity, inclusion & belonging at all levels Salary Range: $5,859.00 - $6,414.75.00 per month commensurate with experience and qualifications Purpose: Provides resources support and training to staff and clients to facilitate agency, program, and consumer goals. Supervision, hiring and training staff, budgeting and contract fulfillment, and assignments to perform or discharge special projects in areas of responsibility. Ensures maintenance of equipment, ordering of supplies, inventory and quality of service. Principle Responsibilities: The following responsibilities represent the essential functions of the position. An employee in this classification is responsible for carrying out the following functions: 1. Assures adequate program staffing through scheduling, recruitment, hiring, and orientation of direct service, substitute and volunteer staff as assigned. Provides all aspects of supervision, evaluation, and training of staff. 2. Acts as a resource for rehabilitation, program development, community based employment and activities, acts as a liaison between program services and the community. 3. Provides oversight of daily operations and services including case management, communications, and advocacy, assures quality services are provided in timely manner. 4. Assures timely communications with persons served, families, care providers, funding sources, staff, management and community. 5. Participates in the development and implementation of the Agency planning effort including departmental budgeting, policies and procedures, and the implementation of Agency goals. 6. Oversees accuracy and timeliness of billing, payroll, funding, DOL compliance, inventories, training records, and various internal and external reports. 7. Conducts tours, presentations and client intakes. 8. Assures compliance with all safety regulations. 9. In the absence of a manager, if assigned, may act in that capacity. 10. Provides direct service in program operations as needed to assure adequate staffing ratios. 11. Acts as a mandated abuse reporter. 12. May perform special projects or other duties as assigned to assure the efficiency of the program. Minimum Qualifications: Bachelors degree or equivalent plus three years of related experience working with people with disabilities in a rehabilitation environment. Reports To: Manager Supervisory Responsibility: yes Required knowledge, Skills and Abilities: 1. Proficiency in MS Word, Excel, database and spreadsheet 2. Ability to communicate effectively and provide excellent customer service 3. Ability to facilitate systems and checks to assure delivery of quality service and product to internal and external customers 4. Knowledge of the principles of management, supervision, planning, fiscal management, fair employment practices, regulations, safety, health and client rights 5. Ability to observe, evaluate, document and communicate verbally and in writing 6. Knowledge of rehabilitation and program development Environmental Conditions: Constant movement around service area, and travel into the community. Time spent sitting, using a computer station, periods of intense concentration, using the telephone, paperwork. Time spent in meetings, travel to various work site locations throughout three counties. Exposure to outdoor weather and environmental conditions. Positions connected to a production environment are also exposed to times of fast paced activity, loud noise and to dust and airborne particles. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Do you have what it takes to make a difference? Inspire and be inspired! Hope Services takes immense pride in maximizing our employee engagement. Will you join us Visit to find out more about us and the people we serve. Hope Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees not regardless of, but with consideration and appreciation for race, color, religion or belief, national, social or ethnic origin, sex, age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family or parental status, or any other status. PIc6ed6d54f77f-8626
03/01/2026
Full time
Program Coordinator Are you a person who enjoys helping others? Are you currently seeking fulfillment in your professional life? Hope Services is Silicon Valleys leading provider of services to people with developmental disabilities and mental health needs. We seek candidates who share our inspirations & aspirations. Selection of staff is made on a competitive basis, and we are committed to promoting diversity, equity, inclusion & belonging at all levels Salary Range: $5,859.00 - $6,414.75.00 per month commensurate with experience and qualifications Purpose: Provides resources support and training to staff and clients to facilitate agency, program, and consumer goals. Supervision, hiring and training staff, budgeting and contract fulfillment, and assignments to perform or discharge special projects in areas of responsibility. Ensures maintenance of equipment, ordering of supplies, inventory and quality of service. Principle Responsibilities: The following responsibilities represent the essential functions of the position. An employee in this classification is responsible for carrying out the following functions: 1. Assures adequate program staffing through scheduling, recruitment, hiring, and orientation of direct service, substitute and volunteer staff as assigned. Provides all aspects of supervision, evaluation, and training of staff. 2. Acts as a resource for rehabilitation, program development, community based employment and activities, acts as a liaison between program services and the community. 3. Provides oversight of daily operations and services including case management, communications, and advocacy, assures quality services are provided in timely manner. 4. Assures timely communications with persons served, families, care providers, funding sources, staff, management and community. 5. Participates in the development and implementation of the Agency planning effort including departmental budgeting, policies and procedures, and the implementation of Agency goals. 6. Oversees accuracy and timeliness of billing, payroll, funding, DOL compliance, inventories, training records, and various internal and external reports. 7. Conducts tours, presentations and client intakes. 8. Assures compliance with all safety regulations. 9. In the absence of a manager, if assigned, may act in that capacity. 10. Provides direct service in program operations as needed to assure adequate staffing ratios. 11. Acts as a mandated abuse reporter. 12. May perform special projects or other duties as assigned to assure the efficiency of the program. Minimum Qualifications: Bachelors degree or equivalent plus three years of related experience working with people with disabilities in a rehabilitation environment. Reports To: Manager Supervisory Responsibility: yes Required knowledge, Skills and Abilities: 1. Proficiency in MS Word, Excel, database and spreadsheet 2. Ability to communicate effectively and provide excellent customer service 3. Ability to facilitate systems and checks to assure delivery of quality service and product to internal and external customers 4. Knowledge of the principles of management, supervision, planning, fiscal management, fair employment practices, regulations, safety, health and client rights 5. Ability to observe, evaluate, document and communicate verbally and in writing 6. Knowledge of rehabilitation and program development Environmental Conditions: Constant movement around service area, and travel into the community. Time spent sitting, using a computer station, periods of intense concentration, using the telephone, paperwork. Time spent in meetings, travel to various work site locations throughout three counties. Exposure to outdoor weather and environmental conditions. Positions connected to a production environment are also exposed to times of fast paced activity, loud noise and to dust and airborne particles. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Do you have what it takes to make a difference? Inspire and be inspired! Hope Services takes immense pride in maximizing our employee engagement. Will you join us Visit to find out more about us and the people we serve. Hope Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees not regardless of, but with consideration and appreciation for race, color, religion or belief, national, social or ethnic origin, sex, age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family or parental status, or any other status. PIc6ed6d54f77f-8626
Meetings Coordinator - NCAA
shortstravel.com Indianapolis, Indiana
Description: Short's Travel Management, a leading provider of NCAA Athletic travel for collegiate athletics has a immediate opening for a Meetings Coordinator with it's NCAA Meetings and Convention team. We have a great team culture where we genuinely enjoy who we work with. So if you have meeting and events experience, this may be a great fit for you! This full-time, hourly position is on-site, located in Indianapolis, IN. What you can expect in this role: This role is responsible for assisting with designated aspects of NCAA meetings and events, including planning, executing and reconciliation. This position will work primarily within the NCAA Conference Center, alongside the meeting and event planning team and vendors. It will also be responsible for working with clients to organize and coordinate logistics for internal meetings and events. Compensation & Available Benefits: Competitive pay rate commensurate with experience Medical Insurance Dental Insurance Vision Insurance Life Insurance Disability Insurance 401(k) plan Paid Time Off Essential Functions: Collaborates on the day-to-day operations of the NCAA Conference Center with Short's Travel meeting and event planning team and other respective vendors. Demonstrates meeting planning knowledge, skills and abilities specifically as it relates to the daily planning and execution of NCAA internal meetings, to include room set-ups, catering and audio-visual needs. Serves as Short's Travel meeting and events office client interface at NCAA office. Learns all areas of Short's Travel systems and processes including meeting requests, registration, purchase card use and reconciliation. Assists director of events, housing manager, and meeting and event planners as needed. Utilizes exceptional customer service capabilities including, but not limited to: above average listening skills, negotiating and communication skills, creative thinking mindset with problem solving capabilities, detail oriented with excellent, timely follow through. Ability to communicate with a variety of people in multiple facets not limited to: verbally, phone, email, etc. Deliver excellent customer service through clear communication, problem solving, and timely follow through. Provides support with venue sourcing and contracting, predominantly restaurants with private dining rooms. Negotiate the best rates and contract terms to ensure cost savings and risk management. Review contracts for consistent date, location and spacing needs prior to final authorization. Coordinate food and beverage menu planning for internal conference center meetings. Support multiple projects simultaneously while maintaining accuracy and attention to detail. Manage meeting requests and event documentation using internal systems and workflows. Assist with event registration platforms, attendee tracking, and communication management. Prepare and distribute event reports, rooming lists, and meeting summaries. Provide administrative support such as scheduling, documentation management, inbox monitoring, data entry, and general clerical tasks. Demonstrates the ability to be a good team player: cross-trained or available for cross utilization, dependable and reliable, is flexible with the ability to multi-task. We are a team at Short's Travel Management and as such, you may be expected to assist in other departments or handle tasks outside of your typical position scope for the benefit of our clients or company. Requirements: Qualifications: Bachelor's Degree or equivalent experience preferred. Ability to work a flexible schedule (i.e. non-traditional hours), and travel if needed. Experience in event coordination, meeting planning, hospitality, or related field Strong organizational and multitasking ability Excellent written and verbal communication skills Customer service experience in a professional environment Technical Skills: Proficiency with Microsoft Office (Word, Excel, Outlook) Experience using project management platforms such as Asana Ability to learn new software and internal systems quickly Analytical and troubleshooting skills Experience with event registration or booking systems preferred Short's Travel Management (STM) is a family-owned, women-owned, private corporation. We are sports travel experts specializing in team travel, recruiting travel, group hotels, bus charters and air charters servicing hundreds of athletic departments each year. We move more student athletes than any other travel management company. STM's mission is to enhance the experience of getting there, being there, and coming home. When you win, we all win! The STM team strives to drive innovation, provide excellent service, and display teamwork, passion and dedication throughout the lifetime of our relationships. STM works with clients to customize travel programs to create efficiencies and maximize the value of our products and services. Short's Travel Management is an EOE employer. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. PM22 Compensation details: 18-22 Hourly Wage PIef49bb5dbad6-2120
03/01/2026
Full time
Description: Short's Travel Management, a leading provider of NCAA Athletic travel for collegiate athletics has a immediate opening for a Meetings Coordinator with it's NCAA Meetings and Convention team. We have a great team culture where we genuinely enjoy who we work with. So if you have meeting and events experience, this may be a great fit for you! This full-time, hourly position is on-site, located in Indianapolis, IN. What you can expect in this role: This role is responsible for assisting with designated aspects of NCAA meetings and events, including planning, executing and reconciliation. This position will work primarily within the NCAA Conference Center, alongside the meeting and event planning team and vendors. It will also be responsible for working with clients to organize and coordinate logistics for internal meetings and events. Compensation & Available Benefits: Competitive pay rate commensurate with experience Medical Insurance Dental Insurance Vision Insurance Life Insurance Disability Insurance 401(k) plan Paid Time Off Essential Functions: Collaborates on the day-to-day operations of the NCAA Conference Center with Short's Travel meeting and event planning team and other respective vendors. Demonstrates meeting planning knowledge, skills and abilities specifically as it relates to the daily planning and execution of NCAA internal meetings, to include room set-ups, catering and audio-visual needs. Serves as Short's Travel meeting and events office client interface at NCAA office. Learns all areas of Short's Travel systems and processes including meeting requests, registration, purchase card use and reconciliation. Assists director of events, housing manager, and meeting and event planners as needed. Utilizes exceptional customer service capabilities including, but not limited to: above average listening skills, negotiating and communication skills, creative thinking mindset with problem solving capabilities, detail oriented with excellent, timely follow through. Ability to communicate with a variety of people in multiple facets not limited to: verbally, phone, email, etc. Deliver excellent customer service through clear communication, problem solving, and timely follow through. Provides support with venue sourcing and contracting, predominantly restaurants with private dining rooms. Negotiate the best rates and contract terms to ensure cost savings and risk management. Review contracts for consistent date, location and spacing needs prior to final authorization. Coordinate food and beverage menu planning for internal conference center meetings. Support multiple projects simultaneously while maintaining accuracy and attention to detail. Manage meeting requests and event documentation using internal systems and workflows. Assist with event registration platforms, attendee tracking, and communication management. Prepare and distribute event reports, rooming lists, and meeting summaries. Provide administrative support such as scheduling, documentation management, inbox monitoring, data entry, and general clerical tasks. Demonstrates the ability to be a good team player: cross-trained or available for cross utilization, dependable and reliable, is flexible with the ability to multi-task. We are a team at Short's Travel Management and as such, you may be expected to assist in other departments or handle tasks outside of your typical position scope for the benefit of our clients or company. Requirements: Qualifications: Bachelor's Degree or equivalent experience preferred. Ability to work a flexible schedule (i.e. non-traditional hours), and travel if needed. Experience in event coordination, meeting planning, hospitality, or related field Strong organizational and multitasking ability Excellent written and verbal communication skills Customer service experience in a professional environment Technical Skills: Proficiency with Microsoft Office (Word, Excel, Outlook) Experience using project management platforms such as Asana Ability to learn new software and internal systems quickly Analytical and troubleshooting skills Experience with event registration or booking systems preferred Short's Travel Management (STM) is a family-owned, women-owned, private corporation. We are sports travel experts specializing in team travel, recruiting travel, group hotels, bus charters and air charters servicing hundreds of athletic departments each year. We move more student athletes than any other travel management company. STM's mission is to enhance the experience of getting there, being there, and coming home. When you win, we all win! The STM team strives to drive innovation, provide excellent service, and display teamwork, passion and dedication throughout the lifetime of our relationships. STM works with clients to customize travel programs to create efficiencies and maximize the value of our products and services. Short's Travel Management is an EOE employer. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. PM22 Compensation details: 18-22 Hourly Wage PIef49bb5dbad6-2120
Executive Assistant
Vermont Law School South Royalton, Vermont
Description: Executive Assistant to the Vice Dean for Students and Interim VP for DEI and Academic Accommodations Coordinator Deans' Office Full-time, non-exempt, 37.5 hours/week $26-32/hour On-Campus Reports to: Vice Dean for Students, Interim VP for DEI VLGS Benefits and PTO include: - Full benefits (medical, dental, vision, etc.). - 403b including 4% employer contribution. - 2 weeks of paid vacation in addition to paid personal and sick days. - 11 paid holidays plus two weeks of paid days off for Summer and Winter breaks. - Employee Assistance Program. - VLGS course participation with tuition assistance. - Flexible schedule potential. Vermont Law and Graduate School is committed to cultivating and preserving a culture of inclusion and connectedness. We grow and learn better together with a diverse group of faculty, staff, and students. In recruiting for faculty and staff, we seek unique backgrounds to enrich and challenge our community. Position Summary: The Executive Assistant and Academic Accommodations Coordinator is an integral member of the Deans' office team. This role will provide support for the operation of the Deans' office, working closely with the administrative team, and in collaboration with other offices and support teams. This is a residential position; on-campus presence is required. Key Duties and Responsibilities: Act as the primary point of contact for students interacting with the Vice Dean for Students and the Vice President for Diversity, Equity, and Inclusion. Provide information, explain and enforce standard policies and procedures, process requests, and resolve issues by referring students to the correct department or person as necessary. Manage calendars and schedule meetings. Arrange and organize institutional and departmental events including, but not limited to receptions, dinners, conferences, workshops, and programs. This includes coordinating dates with calendars and schedules, arranging for food, rooms, technology, invitations, publicity, and monitoring attendance. Draft, revise, and proofread documents including minutes, reports, policies, manuals, correspondence, etc. Implement and maintain filing, record-keeping, and reporting systems manually and electronically, including basic ability to work with spreadsheets and data. Organize and maintain the office space. Order supplies, screen and distribute mail, and respond to routine correspondence. Office reception duties; answer phones, greet and direct guests, students, etc. upon arrival to the office in a polite and professional manner, and answer questions and/or direct such visitors and students to the appropriate department as needed. Provide class and teaching related support for Vice Dean for Students and Vice President for Diversity, Equity, and Inclusion. Manage implementation of and ongoing support for academic accommodations for all students, including working with faculty and staff to ensure accommodations are properly administered. Liaise with outside vendors to ensure proper implementation of accommodations. Hire, train, and supervise 15-25 work study students each semester. Manage expense reporting for Vice Dean for Students, Office of Diversity, Equity, and Inclusion, and the Mental Health Department. Provide administrative support to the Mental Health Department as needed. Contribute to school-wide projects as needed. Perform other related duties as assigned. Requirements: Required Education, Skills, and Experience: Associate's degree required; bachelor's degree preferred. Minimum of two years' experience in an administrative support position or related role. Understanding of, appreciation for, and commitment to inclusion, including the ability to work with students, faculty, and staff from diverse backgrounds, identities, and viewpoints. Experience arranging travel and accommodations. Experience managing complex calendars and schedules. Strong written and verbal communication skills. Ability to use discretion in handling confidential and sensitive information. Ability to handle multiple priorities with tight deadlines in a fast-paced environment. High level of proficiency with Microsoft Office Suite. Must be able to adapt to new and emerging technology as established and communicated by the law school. Ability to work independently to accomplish goals, and also participate as an engaged member of the Deans' Office team. Excellent time management, planning, administrative, and organizational skills; good writing and math skills; strong intercommunication skills including the ability to interact courteously and efficiently with a wide variety of individuals both inside and outside of VLGS. Knowledge of higher education administration or legal office procedures preferred. Excellent planning, administrative, organizational, and interpersonal communication skills. Other Requirements: • 85% computer related work. • Primary work is done sitting and/or standing at desk. • Must be able to work legally within the United States without sponsorship. • Ability to perform all essential functions of the job with or without basic accommodations. Application Requirements: Please attach a resume and cover letter for consideration. If you are applying from a third party website (Indeed, etc.) and are unable to attach additional materials to your online application, please apply directly at or email required documents to Christine Saul, . As part of our commitment to compliance with the Americans with Disabilities Act, candidates who meet the qualifications for this position and who require accommodations to apply should contact Human Resources at . Vermont Law and Graduate School strives to raise the bar for being an Equal Opportunity Employer, and we prohibit discrimination based on race, color, religion, ancestry, sex, sexual orientation, gender identity, age, national origin, place of birth, marital status, disability, veteran's status, HIV status, pregnancy, genetic information, health insurance status, and crime victim status. PM20 Compensation details: 26-32 Yearly Salary PI02bf4ea9d5-
03/01/2026
Full time
Description: Executive Assistant to the Vice Dean for Students and Interim VP for DEI and Academic Accommodations Coordinator Deans' Office Full-time, non-exempt, 37.5 hours/week $26-32/hour On-Campus Reports to: Vice Dean for Students, Interim VP for DEI VLGS Benefits and PTO include: - Full benefits (medical, dental, vision, etc.). - 403b including 4% employer contribution. - 2 weeks of paid vacation in addition to paid personal and sick days. - 11 paid holidays plus two weeks of paid days off for Summer and Winter breaks. - Employee Assistance Program. - VLGS course participation with tuition assistance. - Flexible schedule potential. Vermont Law and Graduate School is committed to cultivating and preserving a culture of inclusion and connectedness. We grow and learn better together with a diverse group of faculty, staff, and students. In recruiting for faculty and staff, we seek unique backgrounds to enrich and challenge our community. Position Summary: The Executive Assistant and Academic Accommodations Coordinator is an integral member of the Deans' office team. This role will provide support for the operation of the Deans' office, working closely with the administrative team, and in collaboration with other offices and support teams. This is a residential position; on-campus presence is required. Key Duties and Responsibilities: Act as the primary point of contact for students interacting with the Vice Dean for Students and the Vice President for Diversity, Equity, and Inclusion. Provide information, explain and enforce standard policies and procedures, process requests, and resolve issues by referring students to the correct department or person as necessary. Manage calendars and schedule meetings. Arrange and organize institutional and departmental events including, but not limited to receptions, dinners, conferences, workshops, and programs. This includes coordinating dates with calendars and schedules, arranging for food, rooms, technology, invitations, publicity, and monitoring attendance. Draft, revise, and proofread documents including minutes, reports, policies, manuals, correspondence, etc. Implement and maintain filing, record-keeping, and reporting systems manually and electronically, including basic ability to work with spreadsheets and data. Organize and maintain the office space. Order supplies, screen and distribute mail, and respond to routine correspondence. Office reception duties; answer phones, greet and direct guests, students, etc. upon arrival to the office in a polite and professional manner, and answer questions and/or direct such visitors and students to the appropriate department as needed. Provide class and teaching related support for Vice Dean for Students and Vice President for Diversity, Equity, and Inclusion. Manage implementation of and ongoing support for academic accommodations for all students, including working with faculty and staff to ensure accommodations are properly administered. Liaise with outside vendors to ensure proper implementation of accommodations. Hire, train, and supervise 15-25 work study students each semester. Manage expense reporting for Vice Dean for Students, Office of Diversity, Equity, and Inclusion, and the Mental Health Department. Provide administrative support to the Mental Health Department as needed. Contribute to school-wide projects as needed. Perform other related duties as assigned. Requirements: Required Education, Skills, and Experience: Associate's degree required; bachelor's degree preferred. Minimum of two years' experience in an administrative support position or related role. Understanding of, appreciation for, and commitment to inclusion, including the ability to work with students, faculty, and staff from diverse backgrounds, identities, and viewpoints. Experience arranging travel and accommodations. Experience managing complex calendars and schedules. Strong written and verbal communication skills. Ability to use discretion in handling confidential and sensitive information. Ability to handle multiple priorities with tight deadlines in a fast-paced environment. High level of proficiency with Microsoft Office Suite. Must be able to adapt to new and emerging technology as established and communicated by the law school. Ability to work independently to accomplish goals, and also participate as an engaged member of the Deans' Office team. Excellent time management, planning, administrative, and organizational skills; good writing and math skills; strong intercommunication skills including the ability to interact courteously and efficiently with a wide variety of individuals both inside and outside of VLGS. Knowledge of higher education administration or legal office procedures preferred. Excellent planning, administrative, organizational, and interpersonal communication skills. Other Requirements: • 85% computer related work. • Primary work is done sitting and/or standing at desk. • Must be able to work legally within the United States without sponsorship. • Ability to perform all essential functions of the job with or without basic accommodations. Application Requirements: Please attach a resume and cover letter for consideration. If you are applying from a third party website (Indeed, etc.) and are unable to attach additional materials to your online application, please apply directly at or email required documents to Christine Saul, . As part of our commitment to compliance with the Americans with Disabilities Act, candidates who meet the qualifications for this position and who require accommodations to apply should contact Human Resources at . Vermont Law and Graduate School strives to raise the bar for being an Equal Opportunity Employer, and we prohibit discrimination based on race, color, religion, ancestry, sex, sexual orientation, gender identity, age, national origin, place of birth, marital status, disability, veteran's status, HIV status, pregnancy, genetic information, health insurance status, and crime victim status. PM20 Compensation details: 26-32 Yearly Salary PI02bf4ea9d5-
Field Project Coordinator (Field PC)
Flatland Energy Services, LLC Midland, Texas
Description: Position Summary The Field Project Coordinator supports pipeline construction activities by assisting field supervision with daily reporting, documentation control, and coordination of manpower, equipment, and materials. This role is critical to maintaining accurate records, tracking scope changes, and ensuring projects stay aligned with contractual requirements. Key Responsibilities Capture and manage drone photos/videos to document job progress and site conditions. Complete daily reporting of job progress, production, and notable field activities. Develop a strong understanding of the Scope of Work (SOW) and assist field crews and supervisors with questions or clarifications. Maintain, organize, and distribute copies of all critical project documentation, including: Data logs Hydrotest charts and records Weld maps and related QA/QC documentation Track and monitor adders, extra work, and out-of-scope activities Identify potential scope changes or deviations from the SOW and communicate items that may require change orders. Ensure the project has the appropriate manpower and equipment on site to meet the schedule and production goals. Provide occasional support with parts or materials pickup/delivery as needed. Serve as a liaison between field crews and project management to help resolve issues efficiently. Requirements: Qualifications Ability to read and understand project scopes, drawings, and specifications Organized, detail-oriented, and able to manage multiple priorities in a fast-paced field environment Comfortable working in the field and communicating with crews, supervisors, and management Basic proficiency with reporting tools, spreadsheets, and document control systems High School diploma or GED required Bachelor's degree or equivalent job experience preferred. At least 1 year in an organization involved in team/crew work on a job/project basis Proficient in Microsoft Office (Excel, Outlook, Teams, Word, etc.) Work Environment Primarily field-based on active pipeline construction sites May require travel and extended hours depending on project needs Key Competencies: Team Communication Technologically Advanced Action Oriented Problem Solving Maintaining Organization Dealing with Ambiguity Priority Setting Time Management Maintaining Deadlines Customer Focus Flatland Energy Services is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran. PI0ad8d5-
03/01/2026
Full time
Description: Position Summary The Field Project Coordinator supports pipeline construction activities by assisting field supervision with daily reporting, documentation control, and coordination of manpower, equipment, and materials. This role is critical to maintaining accurate records, tracking scope changes, and ensuring projects stay aligned with contractual requirements. Key Responsibilities Capture and manage drone photos/videos to document job progress and site conditions. Complete daily reporting of job progress, production, and notable field activities. Develop a strong understanding of the Scope of Work (SOW) and assist field crews and supervisors with questions or clarifications. Maintain, organize, and distribute copies of all critical project documentation, including: Data logs Hydrotest charts and records Weld maps and related QA/QC documentation Track and monitor adders, extra work, and out-of-scope activities Identify potential scope changes or deviations from the SOW and communicate items that may require change orders. Ensure the project has the appropriate manpower and equipment on site to meet the schedule and production goals. Provide occasional support with parts or materials pickup/delivery as needed. Serve as a liaison between field crews and project management to help resolve issues efficiently. Requirements: Qualifications Ability to read and understand project scopes, drawings, and specifications Organized, detail-oriented, and able to manage multiple priorities in a fast-paced field environment Comfortable working in the field and communicating with crews, supervisors, and management Basic proficiency with reporting tools, spreadsheets, and document control systems High School diploma or GED required Bachelor's degree or equivalent job experience preferred. At least 1 year in an organization involved in team/crew work on a job/project basis Proficient in Microsoft Office (Excel, Outlook, Teams, Word, etc.) Work Environment Primarily field-based on active pipeline construction sites May require travel and extended hours depending on project needs Key Competencies: Team Communication Technologically Advanced Action Oriented Problem Solving Maintaining Organization Dealing with Ambiguity Priority Setting Time Management Maintaining Deadlines Customer Focus Flatland Energy Services is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran. PI0ad8d5-
IEP Coordinator
Elk Hill Farm Inc Harrisonburg, Virginia
Would you like to work for a non-profit organization where your contributions make a major impact on the lives of the children and families that we serve? Join a family of experienced mental health professionals and counselors dedicated to providing kids, and each other, the kindness, respect, and encouragement they need to succeed. Elk Hill was honored as a 2025 Top Workplace USA and 2025 Richmond Times-Dispatch Top Workplace. These awards are based solely on employee feedback and recognize the great culture that exists at every level of the organization. If you want to work for a Top Workplace USA and a Richmond Times-Dispatch Top Workplace organization where your decisions can impact youth and families of Central Virginia, then Elk Hill Farm, Inc. is the place for you! Elk Hill's private day schools prioritize individual student needs to enhance social and emotional well-being, enabling students to engage effectively with the academic curriculum. At Elk Hill, we believe every child is unique and deserves a secure, caring, and a safe environment to grow and mature. We provide intensive services tailored to students' social, emotional, and academic needs, utilizing specific strategies and tools to foster a sense of well-being. This approach ensures students are ready for blended learning opportunities, including computer-based, small group, and large group settings. We are an organization that: Is honored as a 2025 Top Workplace USA and 2025 Richmond Times-Dispatch Top Workplace Is a Top Workplace Meaningfulness Award recipient Has talented, hardworking employees Advocates for mental health issues Offers competitive benefits, pay, and pet insurance for full-time staff Provides a generous time-off and holiday package Offers a 401(k) plan with a 5% employer match for full-time staff Provides tuition assistance Elk Hill is celebrating 50+ years of supporting youth and families across the Commonwealth of Virginia! Stability. Adaptability. Longevity. PRIMARY FUNCTION: The Individual Education Program Coordinator will oversee all aspects of the special education IEP team process for the entire school population. They will ensure Elk Hill schools operate in compliance with all state and federal regulations, special education data is collected and updated in a manner that meets all compliance expectations in accordance with specific state and/or LEA specifications. RESPONSIBILITIES: Monitor compliance with special education processes and timelines across all programs. Organize training for appropriate school personnel. Oversight for IEP records Organize training to assure compliance with federal and state special education regulations. Provide instructional support to classroom teachers in overseeing the delivery of special education services. Oversee all aspects of IEP development, diagnostic assessments, and annual/triennial reviews. This may require periods during the school year when PTO requests cannot be approved, except in the case of emergency, due to the high intensity of workload and deadlines. Facilitate IEP process, information exchange, preparation, and scheduling for IEP meetings. Oversee the development, tracking, dissemination, and proper implementation of IEP mandated accommodations for students during state testing events. Oversee school responses to complaints or Due Process Hearings. Work directly with parents, as needed to answer questions, and ensure that all school actions comply and are in the interest of maximizing the student learning in the Least Restrictive Environment. Knowledge of ED students, familiarity with curriculum and a variety of instructional strategies and assessment tools. Work closely with the teaching staff to make sure instructional modifications are in place. Work closely with the Head of School with IEP data collection and analysis of academic goals and objectives. Participate in weekly administrative meetings upon request. Demonstrate a high degree of flexibility. Model high professional standards in interactions with students, families, agency workers, and staff members Conduct pre-IEP meetings and review all IEP documents for accuracy and completion prior to IEP Team meetings. Conduct staff development on IEP development and online IEP systems. Represent Elk Hill at FAPT and IEP meetings and coordinate Transition/Discharge plans as well as wrap around services that Elk Hill and other agencies can provide to students. Develop and implement services plans (IIPs) for students. Communicate changes in expectations from LEA representatives regarding IEP development and act as the primary point of contact for LEA representatives. Knowledgeable about VDOE regulatory compliance. Successful completion of the Pre-service Training Program Successful completion and demonstrated competency with the prescribed behavior management program. Other duties, as assigned. QUALIFICATIONS: Master's Degree and current Virginia State Department of Education teaching certificate in Special Education. Additional areas of concentration may include elementary or secondary education. Advanced certification preferred with a minimum of 3 years teaching experience. Successful candidate will possess excellent oral and written communication skills, computer proficiency, and demonstrated ability to collaborate with diverse disciplines and individuals. Must have a minimum of 3 years' experience in all aspects of the special education IEP Team process. Diversity, Equity, and Inclusion (DEI) is at the forefront of what we do at Elk Hill, and we enforce respectful communication and cooperation between all. Elk Hill does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. Note: Elk Hill reserves the right to change or reassign job duties or combine positions at any time. Compensation details: 0 Yearly Salary PI6ddf9ebd5-
03/01/2026
Full time
Would you like to work for a non-profit organization where your contributions make a major impact on the lives of the children and families that we serve? Join a family of experienced mental health professionals and counselors dedicated to providing kids, and each other, the kindness, respect, and encouragement they need to succeed. Elk Hill was honored as a 2025 Top Workplace USA and 2025 Richmond Times-Dispatch Top Workplace. These awards are based solely on employee feedback and recognize the great culture that exists at every level of the organization. If you want to work for a Top Workplace USA and a Richmond Times-Dispatch Top Workplace organization where your decisions can impact youth and families of Central Virginia, then Elk Hill Farm, Inc. is the place for you! Elk Hill's private day schools prioritize individual student needs to enhance social and emotional well-being, enabling students to engage effectively with the academic curriculum. At Elk Hill, we believe every child is unique and deserves a secure, caring, and a safe environment to grow and mature. We provide intensive services tailored to students' social, emotional, and academic needs, utilizing specific strategies and tools to foster a sense of well-being. This approach ensures students are ready for blended learning opportunities, including computer-based, small group, and large group settings. We are an organization that: Is honored as a 2025 Top Workplace USA and 2025 Richmond Times-Dispatch Top Workplace Is a Top Workplace Meaningfulness Award recipient Has talented, hardworking employees Advocates for mental health issues Offers competitive benefits, pay, and pet insurance for full-time staff Provides a generous time-off and holiday package Offers a 401(k) plan with a 5% employer match for full-time staff Provides tuition assistance Elk Hill is celebrating 50+ years of supporting youth and families across the Commonwealth of Virginia! Stability. Adaptability. Longevity. PRIMARY FUNCTION: The Individual Education Program Coordinator will oversee all aspects of the special education IEP team process for the entire school population. They will ensure Elk Hill schools operate in compliance with all state and federal regulations, special education data is collected and updated in a manner that meets all compliance expectations in accordance with specific state and/or LEA specifications. RESPONSIBILITIES: Monitor compliance with special education processes and timelines across all programs. Organize training for appropriate school personnel. Oversight for IEP records Organize training to assure compliance with federal and state special education regulations. Provide instructional support to classroom teachers in overseeing the delivery of special education services. Oversee all aspects of IEP development, diagnostic assessments, and annual/triennial reviews. This may require periods during the school year when PTO requests cannot be approved, except in the case of emergency, due to the high intensity of workload and deadlines. Facilitate IEP process, information exchange, preparation, and scheduling for IEP meetings. Oversee the development, tracking, dissemination, and proper implementation of IEP mandated accommodations for students during state testing events. Oversee school responses to complaints or Due Process Hearings. Work directly with parents, as needed to answer questions, and ensure that all school actions comply and are in the interest of maximizing the student learning in the Least Restrictive Environment. Knowledge of ED students, familiarity with curriculum and a variety of instructional strategies and assessment tools. Work closely with the teaching staff to make sure instructional modifications are in place. Work closely with the Head of School with IEP data collection and analysis of academic goals and objectives. Participate in weekly administrative meetings upon request. Demonstrate a high degree of flexibility. Model high professional standards in interactions with students, families, agency workers, and staff members Conduct pre-IEP meetings and review all IEP documents for accuracy and completion prior to IEP Team meetings. Conduct staff development on IEP development and online IEP systems. Represent Elk Hill at FAPT and IEP meetings and coordinate Transition/Discharge plans as well as wrap around services that Elk Hill and other agencies can provide to students. Develop and implement services plans (IIPs) for students. Communicate changes in expectations from LEA representatives regarding IEP development and act as the primary point of contact for LEA representatives. Knowledgeable about VDOE regulatory compliance. Successful completion of the Pre-service Training Program Successful completion and demonstrated competency with the prescribed behavior management program. Other duties, as assigned. QUALIFICATIONS: Master's Degree and current Virginia State Department of Education teaching certificate in Special Education. Additional areas of concentration may include elementary or secondary education. Advanced certification preferred with a minimum of 3 years teaching experience. Successful candidate will possess excellent oral and written communication skills, computer proficiency, and demonstrated ability to collaborate with diverse disciplines and individuals. Must have a minimum of 3 years' experience in all aspects of the special education IEP Team process. Diversity, Equity, and Inclusion (DEI) is at the forefront of what we do at Elk Hill, and we enforce respectful communication and cooperation between all. Elk Hill does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. Note: Elk Hill reserves the right to change or reassign job duties or combine positions at any time. Compensation details: 0 Yearly Salary PI6ddf9ebd5-
Front Desk Coordinator / Title Assistant
Flying S Title & Escrow Glendive, Montana
Flying S Title and Escrow is a subsidiary of Title Financial Corporation (TFC) . We seek a Front Desk Coordinator / Title Assistant to join our team in Glendive, MT. TFC is a family-owned company providing Title and Escrow Services since 1905. We pride ourselves on taking great people and growing and developing them with employees who have spent their entire careers with us! This is a part-time position with the potential to possibly turn into a full-time position. If you want to work for a company where Everyone Counts , is committed to doing the Right Thing , Takes the Smart Risk , believes Attitude is Everything , and Everyone has the Opportunity to Make a Difference , then keep reading. The ideal team member: Has a passion for working with people, is customer service oriented, and has the ability to create meaningful relationships.Previous experience in Title, Escrow, Banking, Real Estate, or other related business is a Plus!Ability to stay on task and work independently.Strong verbal and written communication skills. Excellent interpersonal and customer service skills.Excellent organizational skills and attention to detail.Excellent time management skills with a proven ability to meet deadlines.Strong analytical and problem-solving skills.Ability to function well in a high-paced and at times stressful environment.Proficient computer skills, including basic navigation, ability to learn new programs, and previous experience with Google Suite, Microsoft Office Suite or related software.Ability to operate a company vehicle or personal vehicle for company errands or training. About the position: The primary responsibilities of the Front Desk Coordinator are to receive visitors to the Company and to promptly answer incoming calls. The position directs visitors or transfers callers to the requested party. When visitors and callers are uncertain about whom to contact, the Front Desk Coordinator gathers information to determine how to assist them. Since this position often is the initial contact for customers, it is essential that a courteous attitude and quality customer service are maintained at all times. This position requires good interpersonal and verbal communication skills. The Title Assistant performs a variety of clerical duties, primarily to assist the Title officers. The position locates, records, posts, and computes information generated by or to be used by title personnel in completing title orders. The position systematically organizes, files, retrieves, and/or updates title materials such as legal documents, reports, maps, and files. This position reports to the Vice President / County Manager. Job Duties Include: Answers telephone calls, routes to appropriate individuals or departments, and takes accurate messages in a professional and courteous manner. Uses a multiline telephone system. Provides general administrative support to the escrow team as needed, including data entry and other clerical tasks. Greets clients and addresses their questions and concerns. Direct clients to the appropriate individual or department as needed.Proofread documents to ensure accuracy and completeness. Correct errors and omissions by tracking necessary information.Research and/or record documents and administer the recording processes.Sends lender packages according to closing instructions. Perform various functions to expedite the flow of policies, including answering phone inquiries, picking up and delivering documents, typing, filing, duplicating, recording and maintaining tasks and workflow.Daily Courthouse runs to search names and print documents at the Clerk and Recorder's Office.Acts as a liaison between buyers, sellers, real estate agents, lenders, and other parties involved in the transaction, ensuring clear and effective communication throughout the process.Set up or cancel escrow/title files, which include the complete filing of deposits and all relevant documents. Assist the title departments by performing general support tasks to maintain departmental efficiency.Supports corporate core values, purpose, goals, and culture.React to change positively and productively, including as a result of the expansion of job responsibilities and expectations.Communicate with company employees and customers by phone, in person, or through correspondence. Adheres to all company policies and standards, including the expectation of prompt, predictable, and regular attendance. Education and Experience: Must be at least 18 years of age. Must have a valid driver's license and have the ability to pass an MVR and background check.High school diploma or equivalent. Physical Requirements: Prolonged periods of sitting at a desk and working on a computer.Must be able to lift up to 50 pounds at times. We offer: Competitive benefits plan including paid medical, dental, vision, basic life insurance, and short-term disability coverage for employees. In addition, we offer a 401(k) with a competitive discretionary match, discount on closing fees, early paycheck access, wellness program, pet insurance, and voluntary plans, including accident, hospital plans, and more! New employees receive 24 hours of FTO on their first check with additional accrual for a total of three weeks of Flexible Time Off each year. In addition, employees receive 11 paid holidays, Volunteer Time Off, Parent Leave, Grandparent Leave, and more! Flying S Title and Escrow, and TFC, is an equal opportunity employer. Applicants offered a position must be able to pass a pre-employment background and MVR check. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The job description is not designed to cover a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change at any time with or without notice. PIf834e-8054
03/01/2026
Full time
Flying S Title and Escrow is a subsidiary of Title Financial Corporation (TFC) . We seek a Front Desk Coordinator / Title Assistant to join our team in Glendive, MT. TFC is a family-owned company providing Title and Escrow Services since 1905. We pride ourselves on taking great people and growing and developing them with employees who have spent their entire careers with us! This is a part-time position with the potential to possibly turn into a full-time position. If you want to work for a company where Everyone Counts , is committed to doing the Right Thing , Takes the Smart Risk , believes Attitude is Everything , and Everyone has the Opportunity to Make a Difference , then keep reading. The ideal team member: Has a passion for working with people, is customer service oriented, and has the ability to create meaningful relationships.Previous experience in Title, Escrow, Banking, Real Estate, or other related business is a Plus!Ability to stay on task and work independently.Strong verbal and written communication skills. Excellent interpersonal and customer service skills.Excellent organizational skills and attention to detail.Excellent time management skills with a proven ability to meet deadlines.Strong analytical and problem-solving skills.Ability to function well in a high-paced and at times stressful environment.Proficient computer skills, including basic navigation, ability to learn new programs, and previous experience with Google Suite, Microsoft Office Suite or related software.Ability to operate a company vehicle or personal vehicle for company errands or training. About the position: The primary responsibilities of the Front Desk Coordinator are to receive visitors to the Company and to promptly answer incoming calls. The position directs visitors or transfers callers to the requested party. When visitors and callers are uncertain about whom to contact, the Front Desk Coordinator gathers information to determine how to assist them. Since this position often is the initial contact for customers, it is essential that a courteous attitude and quality customer service are maintained at all times. This position requires good interpersonal and verbal communication skills. The Title Assistant performs a variety of clerical duties, primarily to assist the Title officers. The position locates, records, posts, and computes information generated by or to be used by title personnel in completing title orders. The position systematically organizes, files, retrieves, and/or updates title materials such as legal documents, reports, maps, and files. This position reports to the Vice President / County Manager. Job Duties Include: Answers telephone calls, routes to appropriate individuals or departments, and takes accurate messages in a professional and courteous manner. Uses a multiline telephone system. Provides general administrative support to the escrow team as needed, including data entry and other clerical tasks. Greets clients and addresses their questions and concerns. Direct clients to the appropriate individual or department as needed.Proofread documents to ensure accuracy and completeness. Correct errors and omissions by tracking necessary information.Research and/or record documents and administer the recording processes.Sends lender packages according to closing instructions. Perform various functions to expedite the flow of policies, including answering phone inquiries, picking up and delivering documents, typing, filing, duplicating, recording and maintaining tasks and workflow.Daily Courthouse runs to search names and print documents at the Clerk and Recorder's Office.Acts as a liaison between buyers, sellers, real estate agents, lenders, and other parties involved in the transaction, ensuring clear and effective communication throughout the process.Set up or cancel escrow/title files, which include the complete filing of deposits and all relevant documents. Assist the title departments by performing general support tasks to maintain departmental efficiency.Supports corporate core values, purpose, goals, and culture.React to change positively and productively, including as a result of the expansion of job responsibilities and expectations.Communicate with company employees and customers by phone, in person, or through correspondence. Adheres to all company policies and standards, including the expectation of prompt, predictable, and regular attendance. Education and Experience: Must be at least 18 years of age. Must have a valid driver's license and have the ability to pass an MVR and background check.High school diploma or equivalent. Physical Requirements: Prolonged periods of sitting at a desk and working on a computer.Must be able to lift up to 50 pounds at times. We offer: Competitive benefits plan including paid medical, dental, vision, basic life insurance, and short-term disability coverage for employees. In addition, we offer a 401(k) with a competitive discretionary match, discount on closing fees, early paycheck access, wellness program, pet insurance, and voluntary plans, including accident, hospital plans, and more! New employees receive 24 hours of FTO on their first check with additional accrual for a total of three weeks of Flexible Time Off each year. In addition, employees receive 11 paid holidays, Volunteer Time Off, Parent Leave, Grandparent Leave, and more! Flying S Title and Escrow, and TFC, is an equal opportunity employer. Applicants offered a position must be able to pass a pre-employment background and MVR check. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The job description is not designed to cover a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change at any time with or without notice. PIf834e-8054
Project Coordinator
Ben's Structural Fabrication, Inc. Saint Cloud, Minnesota
Position Title: Project Coordinator Location: Saint Cloud, MN Salary Interval: Salary Pay Range: $58,000.00 - $78,000.00 Application Instructions Please read through the job description and requirements completely before applying. Click on Apply Now and enter the required information before continuing. You may be required to complete additional tasks or upload a resume as part of this application process. Make sure you click on the Submit button after completing your application. We appreciate your time and will reach out to you regarding your application as soon as our team has a chance to review your information. Position Description Project Coordinator: Supporting Seamless Project Execution Are you a detail-oriented, highly organized professional who thrives in a fast-paced construction environment? Join Ben's Structural Fabrication as a Project Coordinator, where you'll play a critical role in supporting project management across all phases of construction and development projects. In this role, you'll help ensure projects run smoothly by managing documentation, tracking schedules, supporting compliance requirements, and facilitating clear communication between internal teams and external partners. This position is ideal for someone who enjoys coordinating multiple priorities, maintaining accurate records, and supporting successful, on-time, and compliant project delivery. Who We Are Ben's Structural Fabrication, located in Waite Park, Minnesota, is a locally owned and family-run fabrication company specializing in high-quality structural steel solutions. With a strong commitment to craftsmanship, teamwork, and community values, we take pride in delivering durable, reliable products built with integrity. Our team is dedicated to supporting customers, investing in our employees, and upholding the tradition of excellence the "Built by Ben's" name represents. What You'll Do As a Project Coordinator, you will provide essential administrative and coordination support throughout the full project lifecycle, including: Project Lifecycle Support: Support projects from bidding through execution and close-out by coordinating multiple concurrent projects, prioritizing tasks, tracking deliverables, and supporting timely and accurate project completion. Documentation & Controls Management: Manage, track, and maintain critical project documentation including RFIs, submittals, change orders, COIs, pay applications, contracts, drawings, specifications, correspondence, and project logs-ensuring accuracy, version control, transparency, and audit readiness. Systems & File Management: Organize and maintain project files, logs, and reports within digital platforms such as Bluebeam, SharePoint, Procore, Autodesk, and Tekla; assist with data entry, dashboard maintenance, tracking, and close-out documentation including warranties and turnover packages. Schedule & Risk Tracking: Track project schedules, milestone dates, and action items; monitor progress, identify potential conflicts or delays, and escalate risks or changes to Project Managers as needed. Financial & Compliance Support: Assist with cost documentation, change order tracking, and pay application support while maintaining accurate records aligned with project requirements. Collaboration & Communication: Work closely with Project Managers, internal departments, contractors, vendors, and clients to support alignment on schedules, deliverables, and documentation requirements; serve as a liaison to promote clear, timely, and professional communication. Meetings & Administrative Support: Attend project meetings as required, document and follow up on action items, maintain issue and change logs, and provide administrative support to Project Managers, including managing calendars and email inboxes with discretion and confidentiality. Additional Support: Provide backup support for front desk operations as needed and participate in team meetings, training sessions, and company events. This is a full-time position. Work is typically performed Monday through Friday, 8:00 am - 5:00 pm, with flexibility as needed to support project and operational demands. Why Join Us At Ben's Structural Fabrication, we foster a culture built on teamwork, respect, and continuous improvement. As a member of our team, you'll have the opportunity to develop your skills, contribute to high-quality projects, and be part of a company that values craftsmanship and community. We offer a competitive compensation and benefits package, which may include: Medical and dental insurance 401(k) plan with company match Generous paid time off and holidays Additional ancillary benefits Pay Transparency Statement In accordance with pay transparency guidelines, the anticipated pay range for this position is $58,000 to $78,000. This range is an estimate and not a guarantee. Final compensation will be determined based on factors such as experience, qualifications, and role requirements. Eligible employees may also participate in company benefit programs, subject to plan terms and employment status. Ready to Support Our Projects? If you're ready to contribute to high-quality projects, support strong project execution, and grow your career in a stable and values-driven organization, we encourage you to apply today. Position Requirements Required: High School Diploma or equivalent Minimum of five (5) years of project coordination or administrative experience Strong organizational skills with the ability to manage multiple priorities and deadlines Proficiency with Microsoft Office and digital document management systems Preferred: Associate Degree or higher in Construction Management, Business Administration, or a related field Prior experience in a construction or manufacturing environment Experience working with project management or construction platforms such as Bluebeam, Procore, Autodesk, or Tekla Equal Opportunity Employer Ben's Structural Fabrication, Inc. is an equal opportunity employer and is committed to providing a workplace free from discrimination. We do not discriminate based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other legally protected status. We are dedicated to fostering a diverse and inclusive work environment where all employees can thrive and succeed. We ensure that all hiring, promotion, compensation, and training decisions are made without regard to any of the above-referenced characteristics. All employment decisions are based on qualifications, skills, and experience. We are committed to compliance with all applicable local, state, and federal laws regarding employment discrimination. Compensation details: 0 PIaf7ba53e6c75-8085
03/01/2026
Full time
Position Title: Project Coordinator Location: Saint Cloud, MN Salary Interval: Salary Pay Range: $58,000.00 - $78,000.00 Application Instructions Please read through the job description and requirements completely before applying. Click on Apply Now and enter the required information before continuing. You may be required to complete additional tasks or upload a resume as part of this application process. Make sure you click on the Submit button after completing your application. We appreciate your time and will reach out to you regarding your application as soon as our team has a chance to review your information. Position Description Project Coordinator: Supporting Seamless Project Execution Are you a detail-oriented, highly organized professional who thrives in a fast-paced construction environment? Join Ben's Structural Fabrication as a Project Coordinator, where you'll play a critical role in supporting project management across all phases of construction and development projects. In this role, you'll help ensure projects run smoothly by managing documentation, tracking schedules, supporting compliance requirements, and facilitating clear communication between internal teams and external partners. This position is ideal for someone who enjoys coordinating multiple priorities, maintaining accurate records, and supporting successful, on-time, and compliant project delivery. Who We Are Ben's Structural Fabrication, located in Waite Park, Minnesota, is a locally owned and family-run fabrication company specializing in high-quality structural steel solutions. With a strong commitment to craftsmanship, teamwork, and community values, we take pride in delivering durable, reliable products built with integrity. Our team is dedicated to supporting customers, investing in our employees, and upholding the tradition of excellence the "Built by Ben's" name represents. What You'll Do As a Project Coordinator, you will provide essential administrative and coordination support throughout the full project lifecycle, including: Project Lifecycle Support: Support projects from bidding through execution and close-out by coordinating multiple concurrent projects, prioritizing tasks, tracking deliverables, and supporting timely and accurate project completion. Documentation & Controls Management: Manage, track, and maintain critical project documentation including RFIs, submittals, change orders, COIs, pay applications, contracts, drawings, specifications, correspondence, and project logs-ensuring accuracy, version control, transparency, and audit readiness. Systems & File Management: Organize and maintain project files, logs, and reports within digital platforms such as Bluebeam, SharePoint, Procore, Autodesk, and Tekla; assist with data entry, dashboard maintenance, tracking, and close-out documentation including warranties and turnover packages. Schedule & Risk Tracking: Track project schedules, milestone dates, and action items; monitor progress, identify potential conflicts or delays, and escalate risks or changes to Project Managers as needed. Financial & Compliance Support: Assist with cost documentation, change order tracking, and pay application support while maintaining accurate records aligned with project requirements. Collaboration & Communication: Work closely with Project Managers, internal departments, contractors, vendors, and clients to support alignment on schedules, deliverables, and documentation requirements; serve as a liaison to promote clear, timely, and professional communication. Meetings & Administrative Support: Attend project meetings as required, document and follow up on action items, maintain issue and change logs, and provide administrative support to Project Managers, including managing calendars and email inboxes with discretion and confidentiality. Additional Support: Provide backup support for front desk operations as needed and participate in team meetings, training sessions, and company events. This is a full-time position. Work is typically performed Monday through Friday, 8:00 am - 5:00 pm, with flexibility as needed to support project and operational demands. Why Join Us At Ben's Structural Fabrication, we foster a culture built on teamwork, respect, and continuous improvement. As a member of our team, you'll have the opportunity to develop your skills, contribute to high-quality projects, and be part of a company that values craftsmanship and community. We offer a competitive compensation and benefits package, which may include: Medical and dental insurance 401(k) plan with company match Generous paid time off and holidays Additional ancillary benefits Pay Transparency Statement In accordance with pay transparency guidelines, the anticipated pay range for this position is $58,000 to $78,000. This range is an estimate and not a guarantee. Final compensation will be determined based on factors such as experience, qualifications, and role requirements. Eligible employees may also participate in company benefit programs, subject to plan terms and employment status. Ready to Support Our Projects? If you're ready to contribute to high-quality projects, support strong project execution, and grow your career in a stable and values-driven organization, we encourage you to apply today. Position Requirements Required: High School Diploma or equivalent Minimum of five (5) years of project coordination or administrative experience Strong organizational skills with the ability to manage multiple priorities and deadlines Proficiency with Microsoft Office and digital document management systems Preferred: Associate Degree or higher in Construction Management, Business Administration, or a related field Prior experience in a construction or manufacturing environment Experience working with project management or construction platforms such as Bluebeam, Procore, Autodesk, or Tekla Equal Opportunity Employer Ben's Structural Fabrication, Inc. is an equal opportunity employer and is committed to providing a workplace free from discrimination. We do not discriminate based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other legally protected status. We are dedicated to fostering a diverse and inclusive work environment where all employees can thrive and succeed. We ensure that all hiring, promotion, compensation, and training decisions are made without regard to any of the above-referenced characteristics. All employment decisions are based on qualifications, skills, and experience. We are committed to compliance with all applicable local, state, and federal laws regarding employment discrimination. Compensation details: 0 PIaf7ba53e6c75-8085
Repairs Coordinator
Poolie San Antonio, Texas
Description: Who We Are At Poolie, we started with a simple goal: make pool maintenance reliable, professional, and hassle-free. From day one, our mission has been to raise the bar in pool service, combining expertise, integrity, and a commitment to customer satisfaction. Today, we're one of the fastest-growing pool service companies in Texas, trusted by hundreds of customers. Our team is built on collaboration, respect, and pride in a job well done-and we believe that when our people succeed, our customers do too. What We Offer Base salary: $55,000 annually , depending on experience Health, dental, and vision insurance Company-paid short & long-term disability Employee Assistance Programs (EAP) for mental health and wellness Paid time off 10 company holidays Training and development opportunities A high-impact, customer-facing sales role with strong growth potential Schedule Full-time, Monday-Friday, 8:00 AM-5:00 PM Occasional flexibility may be required. What you'll do In this role, you will provide essential administrative and operational support to the Repair Manager, ensuring seamless execution of repair processes and delivering exceptional service to our customers. You'll oversee everything from quoting internal and external leads to managing schedules, filing rebates, and following up on leads to drive revenue. Your organizational skills, attention to detail, and ability to handle multiple tasks will play a crucial role in maintaining the efficiency of our repair operations and exceeding customer expectations. Key Responsibilities Repair Scheduling: Coordinate and schedule repair appointments to ensure timely completion and efficient use of resources. Customer Experience: Deliver exceptional customer service through proactive, clear, and empathetic communication across all repair interactions. Internal Lead Quoting: Prepare accurate and timely repair quotes for internal leads, factoring in labor, materials, and scope of work. External Lead Quoting: Engage new customers, assess repair needs, and provide competitive quotes to initiate repair services. Lead Follow-Up & Revenue Conversion: Consistently follow up on repair leads to address concerns and convert opportunities into approved work. Internal Communication: Act as the central communication hub for the repair team, ensuring alignment on schedules, priorities, and updates. Technician Meetings & KPIs: Lead weekly technician meetings and manage KPI tracking using the 90 Tools framework. Administrative Support: Provide administrative and operational support to the Repair Manager, including documentation and data management. Rebates Management: Accurately file Austin Energy rebates for variable-speed pumps in compliance with requirements and deadlines. Warranty Work Coordination: Manage warranty repairs from scheduling through completion, coordinating parts, documentation, and communication. Join Us! If you're driven by consultative sales, customer experience, and owning the quoting process from start to finish, we'd love to hear from you. This role is ideal for someone who enjoys building trust, closing deals, and turning opportunities into successful renovation projects. Apply today and dive into a career that makes a splash! What We're Looking For Requirements: Must-Haves Previous experience in an administrative, coordination, or support role. Strong organizational skills with exceptional attention to detail. Excellent verbal and written communication skills for customer and team interactions. Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Customer service-oriented mindset with a commitment to delivering exceptional support. Proficiency with basic office tools, including email, scheduling systems, and quoting software. Self-motivated, proactive, and capable of problem-solving independently. Nice-to-Haves Experience within the pool industry is preferred Experience repairing swimming pool equipment. College degree (Associate - Bachelor's) Familiarity with repair, maintenance, and warranty processes (Can be trained) PIdb286176c17d-5420
03/01/2026
Full time
Description: Who We Are At Poolie, we started with a simple goal: make pool maintenance reliable, professional, and hassle-free. From day one, our mission has been to raise the bar in pool service, combining expertise, integrity, and a commitment to customer satisfaction. Today, we're one of the fastest-growing pool service companies in Texas, trusted by hundreds of customers. Our team is built on collaboration, respect, and pride in a job well done-and we believe that when our people succeed, our customers do too. What We Offer Base salary: $55,000 annually , depending on experience Health, dental, and vision insurance Company-paid short & long-term disability Employee Assistance Programs (EAP) for mental health and wellness Paid time off 10 company holidays Training and development opportunities A high-impact, customer-facing sales role with strong growth potential Schedule Full-time, Monday-Friday, 8:00 AM-5:00 PM Occasional flexibility may be required. What you'll do In this role, you will provide essential administrative and operational support to the Repair Manager, ensuring seamless execution of repair processes and delivering exceptional service to our customers. You'll oversee everything from quoting internal and external leads to managing schedules, filing rebates, and following up on leads to drive revenue. Your organizational skills, attention to detail, and ability to handle multiple tasks will play a crucial role in maintaining the efficiency of our repair operations and exceeding customer expectations. Key Responsibilities Repair Scheduling: Coordinate and schedule repair appointments to ensure timely completion and efficient use of resources. Customer Experience: Deliver exceptional customer service through proactive, clear, and empathetic communication across all repair interactions. Internal Lead Quoting: Prepare accurate and timely repair quotes for internal leads, factoring in labor, materials, and scope of work. External Lead Quoting: Engage new customers, assess repair needs, and provide competitive quotes to initiate repair services. Lead Follow-Up & Revenue Conversion: Consistently follow up on repair leads to address concerns and convert opportunities into approved work. Internal Communication: Act as the central communication hub for the repair team, ensuring alignment on schedules, priorities, and updates. Technician Meetings & KPIs: Lead weekly technician meetings and manage KPI tracking using the 90 Tools framework. Administrative Support: Provide administrative and operational support to the Repair Manager, including documentation and data management. Rebates Management: Accurately file Austin Energy rebates for variable-speed pumps in compliance with requirements and deadlines. Warranty Work Coordination: Manage warranty repairs from scheduling through completion, coordinating parts, documentation, and communication. Join Us! If you're driven by consultative sales, customer experience, and owning the quoting process from start to finish, we'd love to hear from you. This role is ideal for someone who enjoys building trust, closing deals, and turning opportunities into successful renovation projects. Apply today and dive into a career that makes a splash! What We're Looking For Requirements: Must-Haves Previous experience in an administrative, coordination, or support role. Strong organizational skills with exceptional attention to detail. Excellent verbal and written communication skills for customer and team interactions. Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Customer service-oriented mindset with a commitment to delivering exceptional support. Proficiency with basic office tools, including email, scheduling systems, and quoting software. Self-motivated, proactive, and capable of problem-solving independently. Nice-to-Haves Experience within the pool industry is preferred Experience repairing swimming pool equipment. College degree (Associate - Bachelor's) Familiarity with repair, maintenance, and warranty processes (Can be trained) PIdb286176c17d-5420
Referral Response Coordinator
DCI Donor Services West Sacramento, California
DCI Donor Services Sierra Donor Services (SDS) is looking for a dynamic and enthusiastic team member to join us to save lives Our mission at SDS is to save lives through organ donation, and we want professionals on our team that will embrace this important work We are specifically wanting people to join our team as a Referral Response Coordinator with expertise as an EMT, Paramedic, Allied health professional or experience in an Emergency Room or ICU setting. Strong interpersonal skills and the ability to communicate effectively in both oral and written formats are a must. This position will be the onsite Referral Response Coordinator in the Sacramento area. COMPANY OVERVIEW AND MISSION For over four decades, DCI Donor Services has been a leader in working to end the transplant waiting list. Our unique approach to service allows for nationwide donation, transplantation, and distribution of organs and tissues while maintaining close ties to our local communities. DCI Donor Services operates three organ procurement/tissue recovery organizations: New Mexico Donor Services, Sierra Donor Services, and Tennessee Donor Services. We also maximize the gift of life through the DCI Donor Services Tissue Bank and Sierra Donor Services Eye Bank. Our performance is measured by the way we serve donor families and recipients. To be successful in this endeavor is our ultimate mission. By mobili With the help of our employee-led strategy team, we will ensure that all communities feel welcome and safe with us because we are a model for fairness, belonging, and forward thinking. Key responsibilities this position will perform include: Facilitates the donation process through coordination and communication of referral information and logistics. Appropriate routes all donor referrals and request from externals. Maintains accurate documentation of the medical screening process via data entry and follows established referral intake procedures. Evaluates medical suitability of potential organ and tissue donors by utili Requests and interprets laboratory and diagnostic tests needed for evaluation of suitability and clinical management of potential donors. Collaborates with hospital personnel and clinical teams to develop an action plan that supports the option of donation is maintained and activation of the appropriate DCIDS team members. Participates in training, process improvement, departmental QA/QC activities and special projects as directed. Performs other related duties as assigned. The ideal candidate will have: 2+ years emergency or critical care experience in a healthcare setting Prior experience as a Paramedic or EMT preferred Allied health experience, nursing students or respiratory therapists preferred Demonstrated ability to understand medical terminology and read a medical chart. Exceptional teamwork, communication, and conflict management skills. Valid Driver's license with ability to pass MVR underwriting requirements We offer a competitive compensation package including: Up to 176 hours (22, 8-hour days) of PTO your first year Up to 72 hours (9, 8-hour days) of Sick Time your first year Two Medical Plans (your choice of a PPO or HDHP), Dental, and Vision Coverage 403(b) plan with matching contribution Company provided term life, AD&D, and long-term disability insurance Wellness Program Supplemental insurance benefits such as accident coverage and short-term disability Discounts on home/auto/renter/pet insurance Cell phone discounts through Verizon New employees must have their first dose of the COVID-19 vaccine by their potential start date or be able to supply proof of vaccination. You will receive a confirmation e-mail upon successful submission of your application. The next step of the selection process will be to complete a video screening. Instructions to complete the video screening will be contained in the confirmation e-mail. Please note - you must complete the video screening within 5 days from submission of your application to be considered for the position. DCIDS is an EOE/AA employer - M/F/Vet/Disability. Compensation details: 30.11-36.3 Hourly Wage PI33496f63aee5-1132
03/01/2026
Full time
DCI Donor Services Sierra Donor Services (SDS) is looking for a dynamic and enthusiastic team member to join us to save lives Our mission at SDS is to save lives through organ donation, and we want professionals on our team that will embrace this important work We are specifically wanting people to join our team as a Referral Response Coordinator with expertise as an EMT, Paramedic, Allied health professional or experience in an Emergency Room or ICU setting. Strong interpersonal skills and the ability to communicate effectively in both oral and written formats are a must. This position will be the onsite Referral Response Coordinator in the Sacramento area. COMPANY OVERVIEW AND MISSION For over four decades, DCI Donor Services has been a leader in working to end the transplant waiting list. Our unique approach to service allows for nationwide donation, transplantation, and distribution of organs and tissues while maintaining close ties to our local communities. DCI Donor Services operates three organ procurement/tissue recovery organizations: New Mexico Donor Services, Sierra Donor Services, and Tennessee Donor Services. We also maximize the gift of life through the DCI Donor Services Tissue Bank and Sierra Donor Services Eye Bank. Our performance is measured by the way we serve donor families and recipients. To be successful in this endeavor is our ultimate mission. By mobili With the help of our employee-led strategy team, we will ensure that all communities feel welcome and safe with us because we are a model for fairness, belonging, and forward thinking. Key responsibilities this position will perform include: Facilitates the donation process through coordination and communication of referral information and logistics. Appropriate routes all donor referrals and request from externals. Maintains accurate documentation of the medical screening process via data entry and follows established referral intake procedures. Evaluates medical suitability of potential organ and tissue donors by utili Requests and interprets laboratory and diagnostic tests needed for evaluation of suitability and clinical management of potential donors. Collaborates with hospital personnel and clinical teams to develop an action plan that supports the option of donation is maintained and activation of the appropriate DCIDS team members. Participates in training, process improvement, departmental QA/QC activities and special projects as directed. Performs other related duties as assigned. The ideal candidate will have: 2+ years emergency or critical care experience in a healthcare setting Prior experience as a Paramedic or EMT preferred Allied health experience, nursing students or respiratory therapists preferred Demonstrated ability to understand medical terminology and read a medical chart. Exceptional teamwork, communication, and conflict management skills. Valid Driver's license with ability to pass MVR underwriting requirements We offer a competitive compensation package including: Up to 176 hours (22, 8-hour days) of PTO your first year Up to 72 hours (9, 8-hour days) of Sick Time your first year Two Medical Plans (your choice of a PPO or HDHP), Dental, and Vision Coverage 403(b) plan with matching contribution Company provided term life, AD&D, and long-term disability insurance Wellness Program Supplemental insurance benefits such as accident coverage and short-term disability Discounts on home/auto/renter/pet insurance Cell phone discounts through Verizon New employees must have their first dose of the COVID-19 vaccine by their potential start date or be able to supply proof of vaccination. You will receive a confirmation e-mail upon successful submission of your application. The next step of the selection process will be to complete a video screening. Instructions to complete the video screening will be contained in the confirmation e-mail. Please note - you must complete the video screening within 5 days from submission of your application to be considered for the position. DCIDS is an EOE/AA employer - M/F/Vet/Disability. Compensation details: 30.11-36.3 Hourly Wage PI33496f63aee5-1132
Sunrise Senior Living
LPN
Sunrise Senior Living West Babylon, New York
When you join Sunrise Senior Living, you will be able to use your unique skills to empower residents to live longer, healthier, and happier lives. Not only will you build meaningful relationships with residents, their families, and team members alike, you will also gain joy in serving others and deep fulfillment in your work. Explore how you can follow your passions and shed light on meaningful ways to serve, grow, and shine together. Sunrise Senior Living was again certified as a Great Place to Work by Activated Insights. This is the 8th time Sunrise has received this top culture and workplace designation, highlighting the special place Sunrise is to be a part of. COMMUNITY NAME Sunrise of West Babylon Job ID 72 JOB OVERVIEW The LPN Medication Care Manager is responsible for providing the highest degree of quality care and services by administering medication and treatments in a safe organized manner. Responsibilities include but are not limited to administration of medications, documentation of medication administration, conducting SHUs, and providing resident care while demonstrating the Mission for Sunrise Senior Living, "to champion the quality of life for all seniors" in accordance with federal, state/provincial, and local laws, standards and regulations and Sunrise Senior Living policies to promote the highest degree of quality care and services to our residents. RESPONSIBILITIES & QUALIFICATIONS Essential Duties As a part of the Sunrise team, supporting our Mission, Principles of Service and Core Values is a fundamental part of this job. Our foundational belief is the sacred value of human life. The unique responsibilities for this role include but are not limited to the essential functions listed as follows: Medication Administration Provide the highest degree of quality care and services by administering medication and treatments in a safe organized manner. Review, read, notate, and initial the electronic health record to document and learn about pertinent information about residents. Receive medication updates from Resident Care Director (RCD) or Wellness Nurse. Administer, assist with, and observe medications and treatments for each resident using the medication administration record and the Six Rights of Medication Pass ("Right" resident, medication, dosage, time, route, right to refuse). Ensure that medications are passed according to times utilizing a mobile medication cart. Document and initial as medications are given and ensure that appropriate documentation is completed for refusal or missed doses. Maintain confidentiality of all resident information including resident medication among other residents. Report all resident concerns and unavailable medication while administering the medication to the RCD or Wellness Nurse. Restock medication cart after all medication passes. Assist in checking medication regardless of packaging system. Assess the residents to determine need for "as needed medication" and appropriately document and report to supervisor. Count all narcotics with another Medication Care Manager (MCM) or Lead Care Manager (LCM) each shift and report discrepancies to the RCD or Wellness Nurse. Maintain and clean the Medication Room, medication carts, and treatment carts for neatness, cleanliness, availability of medications, and expired medications. Follow re-fill process for medications. Help residents maintain independence and promote dignity and physical safety of each resident adhering to the Sunrise Principles of Service. Strive to understand and respond to each resident with empathy, always remaining mindful of the resident's unique communication patterns, history, and basic human needs. Practice routinely good standard care precautions of cleanliness, hygiene, and health. Audit medication carts. Resident Care Notify RCD of any resident and/or family concerns. Attend and actively participates in daily Cross Over meetings facilitated by the LCM. Conduct Service and Health Updates as directed by RCD. Participate in the development of the Individualized Service Plans (ISP). Transcribe orders. Risk Management and General Safety Partner with community team to ensure community is in compliance with national/provincial regulations pertaining to occupational health and safety requirements, promoting Risk Management programs and policies, and adhering to safety rules and regulations. Practice safety procedures at all times including Personal Protective Equipment (PPE), fire extinguishers, Safety Data Sheets (SDS), and Lockout Tagout procedures. Report all accidents/incidents immediately. Report all unsafe and hazardous conditions/equipment immediately. Ensure any cords, carts, equipment, and other hazards are always kept out of the way, not blocking exits, and in compliance with fire codes. Comply with all infection control techniques, placement of bio-hazard containers, removal techniques, procedures, and policies. Understand and practice the proper method of attending to and disposing of, and the possibility of exposure to, blood borne pathogens, bodily fluids, infectious waste, sharp sticks, and hazardous materials. Report occupational exposures to blood, body fluids, infectious materials, sharp sticks and hazardous chemicals immediately. Ensure oxygen tanks are stored safely, exchange guest/resident's tanks when empty, and monitor to make sure liters of oxygen are at prescribed levels. Training and Contributing to Team Success Participate as a member of a team and commit to working toward team goals. Demonstrate in daily interactions with others, our Team Member Credo. Commit to serving our residents and guests through our Principles of Service. Contribute to the overall engagement programs and processes (customer and team member engagement) including participating in the team member engagement survey and engagement improvement planning workshops. Attend regular meetings; Town Hall, Department Team, Cross Over, Medication Technician and others as directed by the Supervisor/Department Coordinator. Attend regular training by RCD and neighborhood coordinators. May be designated as shift supervisor. May supervise other medication care managers. Maintain compliance in assigned required training and all training required by state/province or other regulating authorities as applicable to this role to ensure that Sunrise standards are always met. Perform other duties as assigned. Core Competencies Ability to make choices and decisions and act in the resident's best interest Ability to react and remain calm in difficult situations Ability to handle multiple priorities Possess written and verbal skills for effective communication and level of understanding Demonstrate good judgment, problem solving and decision-making skills Experience and Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed throughout this job description are representative of the knowledge, skills, and abilities required. LPN, LVN, or state/province specific licensed nurse credential In states/provinces where appropriate, must maintain certifications Maintain the following certifications and ongoing training and re-education as required by Sunrise and state/provincial regulations: o CPR and First Aid Must be at least 18 years of age Previous experience working with seniors preferred Desire to serve and care for seniors As applicable, all Sunrise team members who drive a Sunrise vehicle must sign the Driver job description and understand the key essential duties for safety and regulatory compliance ABOUT SUNRISE Ready to take the next step and make a bigger impact than you ever imagined? As part of our team, you will help brighten the future for everyone at Sunrise and beyond. That is why we make it a priority to celebrate the unique ways you bring moments of togetherness and joy to everyone you serve. And when combined with the support, benefits, and growth opportunities we offer, the result is a career that PositivelyShines with everything you need to reach your goals - at work and in your life. We also offer benefits and other compensation that include: Medical, Dental, Vision, Life, and Disability Plans Retirement Savings Plans Employee Assistant Program / Discount Program Paid time off (PTO), sick time, and holiday pay myFlexPay offered to get paid within hours of a shift Tuition Reimbursement In addition to base compensation, Sunrise may offer discretionary and/or non-discretionary bonuses. The eligibility to receive such a bonus will depend on the employee's position, plan/program offered by Sunrise at the time, and required performance pursuant to the plan/program. Some benefits have eligibility requirements Apply today to learn why Sunrise Senior Living is a certified Great Place to Work PRE-EMPLOYMENT REQUIREMENTS Sunrise considers the health and safety of its residents, family members, and team members among its highest priorities . click apply for full job details
03/01/2026
Full time
When you join Sunrise Senior Living, you will be able to use your unique skills to empower residents to live longer, healthier, and happier lives. Not only will you build meaningful relationships with residents, their families, and team members alike, you will also gain joy in serving others and deep fulfillment in your work. Explore how you can follow your passions and shed light on meaningful ways to serve, grow, and shine together. Sunrise Senior Living was again certified as a Great Place to Work by Activated Insights. This is the 8th time Sunrise has received this top culture and workplace designation, highlighting the special place Sunrise is to be a part of. COMMUNITY NAME Sunrise of West Babylon Job ID 72 JOB OVERVIEW The LPN Medication Care Manager is responsible for providing the highest degree of quality care and services by administering medication and treatments in a safe organized manner. Responsibilities include but are not limited to administration of medications, documentation of medication administration, conducting SHUs, and providing resident care while demonstrating the Mission for Sunrise Senior Living, "to champion the quality of life for all seniors" in accordance with federal, state/provincial, and local laws, standards and regulations and Sunrise Senior Living policies to promote the highest degree of quality care and services to our residents. RESPONSIBILITIES & QUALIFICATIONS Essential Duties As a part of the Sunrise team, supporting our Mission, Principles of Service and Core Values is a fundamental part of this job. Our foundational belief is the sacred value of human life. The unique responsibilities for this role include but are not limited to the essential functions listed as follows: Medication Administration Provide the highest degree of quality care and services by administering medication and treatments in a safe organized manner. Review, read, notate, and initial the electronic health record to document and learn about pertinent information about residents. Receive medication updates from Resident Care Director (RCD) or Wellness Nurse. Administer, assist with, and observe medications and treatments for each resident using the medication administration record and the Six Rights of Medication Pass ("Right" resident, medication, dosage, time, route, right to refuse). Ensure that medications are passed according to times utilizing a mobile medication cart. Document and initial as medications are given and ensure that appropriate documentation is completed for refusal or missed doses. Maintain confidentiality of all resident information including resident medication among other residents. Report all resident concerns and unavailable medication while administering the medication to the RCD or Wellness Nurse. Restock medication cart after all medication passes. Assist in checking medication regardless of packaging system. Assess the residents to determine need for "as needed medication" and appropriately document and report to supervisor. Count all narcotics with another Medication Care Manager (MCM) or Lead Care Manager (LCM) each shift and report discrepancies to the RCD or Wellness Nurse. Maintain and clean the Medication Room, medication carts, and treatment carts for neatness, cleanliness, availability of medications, and expired medications. Follow re-fill process for medications. Help residents maintain independence and promote dignity and physical safety of each resident adhering to the Sunrise Principles of Service. Strive to understand and respond to each resident with empathy, always remaining mindful of the resident's unique communication patterns, history, and basic human needs. Practice routinely good standard care precautions of cleanliness, hygiene, and health. Audit medication carts. Resident Care Notify RCD of any resident and/or family concerns. Attend and actively participates in daily Cross Over meetings facilitated by the LCM. Conduct Service and Health Updates as directed by RCD. Participate in the development of the Individualized Service Plans (ISP). Transcribe orders. Risk Management and General Safety Partner with community team to ensure community is in compliance with national/provincial regulations pertaining to occupational health and safety requirements, promoting Risk Management programs and policies, and adhering to safety rules and regulations. Practice safety procedures at all times including Personal Protective Equipment (PPE), fire extinguishers, Safety Data Sheets (SDS), and Lockout Tagout procedures. Report all accidents/incidents immediately. Report all unsafe and hazardous conditions/equipment immediately. Ensure any cords, carts, equipment, and other hazards are always kept out of the way, not blocking exits, and in compliance with fire codes. Comply with all infection control techniques, placement of bio-hazard containers, removal techniques, procedures, and policies. Understand and practice the proper method of attending to and disposing of, and the possibility of exposure to, blood borne pathogens, bodily fluids, infectious waste, sharp sticks, and hazardous materials. Report occupational exposures to blood, body fluids, infectious materials, sharp sticks and hazardous chemicals immediately. Ensure oxygen tanks are stored safely, exchange guest/resident's tanks when empty, and monitor to make sure liters of oxygen are at prescribed levels. Training and Contributing to Team Success Participate as a member of a team and commit to working toward team goals. Demonstrate in daily interactions with others, our Team Member Credo. Commit to serving our residents and guests through our Principles of Service. Contribute to the overall engagement programs and processes (customer and team member engagement) including participating in the team member engagement survey and engagement improvement planning workshops. Attend regular meetings; Town Hall, Department Team, Cross Over, Medication Technician and others as directed by the Supervisor/Department Coordinator. Attend regular training by RCD and neighborhood coordinators. May be designated as shift supervisor. May supervise other medication care managers. Maintain compliance in assigned required training and all training required by state/province or other regulating authorities as applicable to this role to ensure that Sunrise standards are always met. Perform other duties as assigned. Core Competencies Ability to make choices and decisions and act in the resident's best interest Ability to react and remain calm in difficult situations Ability to handle multiple priorities Possess written and verbal skills for effective communication and level of understanding Demonstrate good judgment, problem solving and decision-making skills Experience and Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed throughout this job description are representative of the knowledge, skills, and abilities required. LPN, LVN, or state/province specific licensed nurse credential In states/provinces where appropriate, must maintain certifications Maintain the following certifications and ongoing training and re-education as required by Sunrise and state/provincial regulations: o CPR and First Aid Must be at least 18 years of age Previous experience working with seniors preferred Desire to serve and care for seniors As applicable, all Sunrise team members who drive a Sunrise vehicle must sign the Driver job description and understand the key essential duties for safety and regulatory compliance ABOUT SUNRISE Ready to take the next step and make a bigger impact than you ever imagined? As part of our team, you will help brighten the future for everyone at Sunrise and beyond. That is why we make it a priority to celebrate the unique ways you bring moments of togetherness and joy to everyone you serve. And when combined with the support, benefits, and growth opportunities we offer, the result is a career that PositivelyShines with everything you need to reach your goals - at work and in your life. We also offer benefits and other compensation that include: Medical, Dental, Vision, Life, and Disability Plans Retirement Savings Plans Employee Assistant Program / Discount Program Paid time off (PTO), sick time, and holiday pay myFlexPay offered to get paid within hours of a shift Tuition Reimbursement In addition to base compensation, Sunrise may offer discretionary and/or non-discretionary bonuses. The eligibility to receive such a bonus will depend on the employee's position, plan/program offered by Sunrise at the time, and required performance pursuant to the plan/program. Some benefits have eligibility requirements Apply today to learn why Sunrise Senior Living is a certified Great Place to Work PRE-EMPLOYMENT REQUIREMENTS Sunrise considers the health and safety of its residents, family members, and team members among its highest priorities . click apply for full job details
Food Labeling Coordinator
Gellert Global Group Paramus, New Jersey
Gellert Global Group consists of many of the leading North American food importing companies (Atalanta Corporation, Camerican International, Finica, Tipico Cheese Products) and has been importing food products for over 100 years. GGG's combined revenues exceed $1.7 billion. GGG companies provide strength in sourcing, insurance, finance, logistics, food safety, and information technology and supply the needs of retailers, distributors, food service chains, hotels, cruise lines, and food manufacturers alike. Summary/Objective: GGG is seeking a detail-oriented and self-motivated Food Labeling Coordinator to join our team. In this role, you will be responsible for meeting project timelines/deadlines from concept through final package development while ensuring compliance with US food packaging labeling requirements. This hybrid role is currently based in Paramus, NJ. Our company will be relocating to a new corporate headquarters in Madison, NJ in Q4 of 2026. Candidates should be comfortable with this upcoming change in location. Responsibilities (include but not limited to): Handle multiple food label packaging projects working cross-functionally and execute responsibilities with a high degree of thoroughness. Update nutritional database and corresponding ingredient specification information using Genesis R&D software Proof packaging artwork for accurate information at each stage in the design process (i.e. initial graphics review, printing, production, etc.) Clarify necessary revisions with global suppliers and ensure follow-up through effective written and verbal communication. Conduct finished product packaging audits against ingredient specifications, Genesis R&D, and label approvals. Communicate up-to-date information on current US labeling and food product regulations to internal and external stakeholders. Update workflow software for label reviews, product reviews, and sign-off on processes needed by required business teams. Maintain a system/database of final packaging and/or labels to include supporting documentation needed for compliance. Skills and Qualifications: Bachelor's Degree in Nutrition, Food Science or related field 1- 2 years of related experience in the food industry Strong knowledge of USDA & FDA labeling regulations Proficiency in MS Office and Adobe Acrobat; Genesis R&D software is a plus Ability to multi-task and effectively prioritize in a fast-paced work environment Excellent proofreading/editing skills Possess successful organizational, analytical and time-management skills Salary Range: $52,000 - $80,000 annually; Individual pay is based on skills, experience, and other relevant factors. Our Benefits We care about your total well-being and will support you with the following, subject to your location and role. Health: Medical, dental and vision insurance, Company-paid life, accident and long-term disability insurance, flexible spending accounts Wealth: Competitive pay, annual bonus opportunity, matching 401(k) with immediate vesting upon enrollment, generous employee referral program Happiness: Professional Growth: Online training courses, virtual and classroom development experiences, education assistance program Work-Life Balance: Paid-time off, parental leave, flexible work schedules (subject to your location and role) Team Building: Employee engagement and recognition programs, wellness, philanthropic and DE&I initiatives, Company-sponsored celebrations, and team-building events The Gellert Global Group of companies is an equal opportunity employer and considers qualified applicants for employment without regard to sex, race, color, religion, ethnic or national origin, gender, sexual orientation, gender identity or expression, age, pregnancy, leave status, disability, veteran status, genetic information and/or any other characteristic or status protected by national, federal, state, or local law. Gellert Global Group is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact . PI2b2b85c61dc3-6649
03/01/2026
Full time
Gellert Global Group consists of many of the leading North American food importing companies (Atalanta Corporation, Camerican International, Finica, Tipico Cheese Products) and has been importing food products for over 100 years. GGG's combined revenues exceed $1.7 billion. GGG companies provide strength in sourcing, insurance, finance, logistics, food safety, and information technology and supply the needs of retailers, distributors, food service chains, hotels, cruise lines, and food manufacturers alike. Summary/Objective: GGG is seeking a detail-oriented and self-motivated Food Labeling Coordinator to join our team. In this role, you will be responsible for meeting project timelines/deadlines from concept through final package development while ensuring compliance with US food packaging labeling requirements. This hybrid role is currently based in Paramus, NJ. Our company will be relocating to a new corporate headquarters in Madison, NJ in Q4 of 2026. Candidates should be comfortable with this upcoming change in location. Responsibilities (include but not limited to): Handle multiple food label packaging projects working cross-functionally and execute responsibilities with a high degree of thoroughness. Update nutritional database and corresponding ingredient specification information using Genesis R&D software Proof packaging artwork for accurate information at each stage in the design process (i.e. initial graphics review, printing, production, etc.) Clarify necessary revisions with global suppliers and ensure follow-up through effective written and verbal communication. Conduct finished product packaging audits against ingredient specifications, Genesis R&D, and label approvals. Communicate up-to-date information on current US labeling and food product regulations to internal and external stakeholders. Update workflow software for label reviews, product reviews, and sign-off on processes needed by required business teams. Maintain a system/database of final packaging and/or labels to include supporting documentation needed for compliance. Skills and Qualifications: Bachelor's Degree in Nutrition, Food Science or related field 1- 2 years of related experience in the food industry Strong knowledge of USDA & FDA labeling regulations Proficiency in MS Office and Adobe Acrobat; Genesis R&D software is a plus Ability to multi-task and effectively prioritize in a fast-paced work environment Excellent proofreading/editing skills Possess successful organizational, analytical and time-management skills Salary Range: $52,000 - $80,000 annually; Individual pay is based on skills, experience, and other relevant factors. Our Benefits We care about your total well-being and will support you with the following, subject to your location and role. Health: Medical, dental and vision insurance, Company-paid life, accident and long-term disability insurance, flexible spending accounts Wealth: Competitive pay, annual bonus opportunity, matching 401(k) with immediate vesting upon enrollment, generous employee referral program Happiness: Professional Growth: Online training courses, virtual and classroom development experiences, education assistance program Work-Life Balance: Paid-time off, parental leave, flexible work schedules (subject to your location and role) Team Building: Employee engagement and recognition programs, wellness, philanthropic and DE&I initiatives, Company-sponsored celebrations, and team-building events The Gellert Global Group of companies is an equal opportunity employer and considers qualified applicants for employment without regard to sex, race, color, religion, ethnic or national origin, gender, sexual orientation, gender identity or expression, age, pregnancy, leave status, disability, veteran status, genetic information and/or any other characteristic or status protected by national, federal, state, or local law. Gellert Global Group is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact . PI2b2b85c61dc3-6649
Sunrise Senior Living
LPN Med Care Manager
Sunrise Senior Living Mountainside, New Jersey
When you join Sunrise Senior Living, you will be able to use your unique skills to empower residents to live longer, healthier, and happier lives. Not only will you build meaningful relationships with residents, their families, and team members alike, you will also gain joy in serving others and deep fulfillment in your work. Explore how you can follow your passions and shed light on meaningful ways to serve, grow, and shine together. Sunrise Senior Living was again certified as a Great Place to Work by Activated Insights. This is the 8th time Sunrise has received this top culture and workplace designation, highlighting the special place Sunrise is to be a part of. COMMUNITY NAME Brighton Gardens of Mountainside Job ID 63 JOB OVERVIEW The LPN Medication Care Manager is responsible for providing the highest degree of quality care and services by administering medication and treatments in a safe organized manner. Responsibilities include but are not limited to administration of medications, documentation of medication administration, conducting SHUs, and providing resident care while demonstrating the Mission for Sunrise Senior Living, "to champion the quality of life for all seniors" in accordance with federal, state/provincial, and local laws, standards and regulations and Sunrise Senior Living policies to promote the highest degree of quality care and services to our residents. RESPONSIBILITIES & QUALIFICATIONS Essential Duties As a part of the Sunrise team, supporting our Mission, Principles of Service and Core Values is a fundamental part of this job. Our foundational belief is the sacred value of human life. The unique responsibilities for this role include but are not limited to the essential functions listed as follows: Medication Administration Provide the highest degree of quality care and services by administering medication and treatments in a safe organized manner. Review, read, notate, and initial the electronic health record to document and learn about pertinent information about residents. Receive medication updates from Resident Care Director (RCD) or Wellness Nurse. Administer, assist with, and observe medications and treatments for each resident using the medication administration record and the Six Rights of Medication Pass ("Right" resident, medication, dosage, time, route, right to refuse). Ensure that medications are passed according to times utilizing a mobile medication cart. Document and initial as medications are given and ensure that appropriate documentation is completed for refusal or missed doses. Maintain confidentiality of all resident information including resident medication among other residents. Report all resident concerns and unavailable medication while administering the medication to the RCD or Wellness Nurse. Restock medication cart after all medication passes. Assist in checking medication regardless of packaging system. Assess the residents to determine need for "as needed medication" and appropriately document and report to supervisor. Count all narcotics with another Medication Care Manager (MCM) or Lead Care Manager (LCM) each shift and report discrepancies to the RCD or Wellness Nurse. Maintain and clean the Medication Room, medication carts, and treatment carts for neatness, cleanliness, availability of medications, and expired medications. Follow re-fill process for medications. Help residents maintain independence and promote dignity and physical safety of each resident adhering to the Sunrise Principles of Service. Strive to understand and respond to each resident with empathy, always remaining mindful of the resident's unique communication patterns, history, and basic human needs. Practice routinely good standard care precautions of cleanliness, hygiene, and health. Audit medication carts. Resident Care Notify RCD of any resident and/or family concerns. Attend and actively participates in daily Cross Over meetings facilitated by the LCM. Conduct Service and Health Updates as directed by RCD. Participate in the development of the Individualized Service Plans (ISP). Transcribe orders. Risk Management and General Safety Partner with community team to ensure community is in compliance with national/provincial regulations pertaining to occupational health and safety requirements, promoting Risk Management programs and policies, and adhering to safety rules and regulations. Practice safety procedures at all times including Personal Protective Equipment (PPE), fire extinguishers, Safety Data Sheets (SDS), and Lockout Tagout procedures. Report all accidents/incidents immediately. Report all unsafe and hazardous conditions/equipment immediately. Ensure any cords, carts, equipment, and other hazards are always kept out of the way, not blocking exits, and in compliance with fire codes. Comply with all infection control techniques, placement of bio-hazard containers, removal techniques, procedures, and policies. Understand and practice the proper method of attending to and disposing of, and the possibility of exposure to, blood borne pathogens, bodily fluids, infectious waste, sharp sticks, and hazardous materials. Report occupational exposures to blood, body fluids, infectious materials, sharp sticks and hazardous chemicals immediately. Ensure oxygen tanks are stored safely, exchange guest/resident's tanks when empty, and monitor to make sure liters of oxygen are at prescribed levels. Training and Contributing to Team Success Participate as a member of a team and commit to working toward team goals. Demonstrate in daily interactions with others, our Team Member Credo. Commit to serving our residents and guests through our Principles of Service. Contribute to the overall engagement programs and processes (customer and team member engagement) including participating in the team member engagement survey and engagement improvement planning workshops. Attend regular meetings; Town Hall, Department Team, Cross Over, Medication Technician and others as directed by the Supervisor/Department Coordinator. Attend regular training by RCD and neighborhood coordinators. May be designated as shift supervisor. May supervise other medication care managers. Maintain compliance in assigned required training and all training required by state/province or other regulating authorities as applicable to this role to ensure that Sunrise standards are always met. Perform other duties as assigned. Core Competencies Ability to make choices and decisions and act in the resident's best interest Ability to react and remain calm in difficult situations Ability to handle multiple priorities Possess written and verbal skills for effective communication and level of understanding Demonstrate good judgment, problem solving and decision-making skills Experience and Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed throughout this job description are representative of the knowledge, skills, and abilities required. LPN, LVN, or state/province specific licensed nurse credential In states/provinces where appropriate, must maintain certifications Maintain the following certifications and ongoing training and re-education as required by Sunrise and state/provincial regulations: o CPR and First Aid Must be at least 18 years of age Previous experience working with seniors preferred Desire to serve and care for seniors As applicable, all Sunrise team members who drive a Sunrise vehicle must sign the Driver job description and understand the key essential duties for safety and regulatory compliance ABOUT SUNRISE Ready to take the next step and make a bigger impact than you ever imagined? As part of our team, you will help brighten the future for everyone at Sunrise and beyond. That is why we make it a priority to celebrate the unique ways you bring moments of togetherness and joy to everyone you serve. And when combined with the support, benefits, and growth opportunities we offer, the result is a career that PositivelyShines with everything you need to reach your goals - at work and in your life. We also offer benefits and other compensation that include: Medical, Dental, Vision, Life, and Disability Plans Retirement Savings Plans Employee Assistant Program / Discount Program Paid time off (PTO), sick time, and holiday pay myFlexPay offered to get paid within hours of a shift Tuition Reimbursement In addition to base compensation, Sunrise may offer discretionary and/or non-discretionary bonuses. The eligibility to receive such a bonus will depend on the employee's position, plan/program offered by Sunrise at the time, and required performance pursuant to the plan/program. Some benefits have eligibility requirements Apply today to learn why Sunrise Senior Living is a certified Great Place to Work PRE-EMPLOYMENT REQUIREMENTS Sunrise considers the health and safety of its residents, family members, and team members among its highest priorities . click apply for full job details
03/01/2026
Full time
When you join Sunrise Senior Living, you will be able to use your unique skills to empower residents to live longer, healthier, and happier lives. Not only will you build meaningful relationships with residents, their families, and team members alike, you will also gain joy in serving others and deep fulfillment in your work. Explore how you can follow your passions and shed light on meaningful ways to serve, grow, and shine together. Sunrise Senior Living was again certified as a Great Place to Work by Activated Insights. This is the 8th time Sunrise has received this top culture and workplace designation, highlighting the special place Sunrise is to be a part of. COMMUNITY NAME Brighton Gardens of Mountainside Job ID 63 JOB OVERVIEW The LPN Medication Care Manager is responsible for providing the highest degree of quality care and services by administering medication and treatments in a safe organized manner. Responsibilities include but are not limited to administration of medications, documentation of medication administration, conducting SHUs, and providing resident care while demonstrating the Mission for Sunrise Senior Living, "to champion the quality of life for all seniors" in accordance with federal, state/provincial, and local laws, standards and regulations and Sunrise Senior Living policies to promote the highest degree of quality care and services to our residents. RESPONSIBILITIES & QUALIFICATIONS Essential Duties As a part of the Sunrise team, supporting our Mission, Principles of Service and Core Values is a fundamental part of this job. Our foundational belief is the sacred value of human life. The unique responsibilities for this role include but are not limited to the essential functions listed as follows: Medication Administration Provide the highest degree of quality care and services by administering medication and treatments in a safe organized manner. Review, read, notate, and initial the electronic health record to document and learn about pertinent information about residents. Receive medication updates from Resident Care Director (RCD) or Wellness Nurse. Administer, assist with, and observe medications and treatments for each resident using the medication administration record and the Six Rights of Medication Pass ("Right" resident, medication, dosage, time, route, right to refuse). Ensure that medications are passed according to times utilizing a mobile medication cart. Document and initial as medications are given and ensure that appropriate documentation is completed for refusal or missed doses. Maintain confidentiality of all resident information including resident medication among other residents. Report all resident concerns and unavailable medication while administering the medication to the RCD or Wellness Nurse. Restock medication cart after all medication passes. Assist in checking medication regardless of packaging system. Assess the residents to determine need for "as needed medication" and appropriately document and report to supervisor. Count all narcotics with another Medication Care Manager (MCM) or Lead Care Manager (LCM) each shift and report discrepancies to the RCD or Wellness Nurse. Maintain and clean the Medication Room, medication carts, and treatment carts for neatness, cleanliness, availability of medications, and expired medications. Follow re-fill process for medications. Help residents maintain independence and promote dignity and physical safety of each resident adhering to the Sunrise Principles of Service. Strive to understand and respond to each resident with empathy, always remaining mindful of the resident's unique communication patterns, history, and basic human needs. Practice routinely good standard care precautions of cleanliness, hygiene, and health. Audit medication carts. Resident Care Notify RCD of any resident and/or family concerns. Attend and actively participates in daily Cross Over meetings facilitated by the LCM. Conduct Service and Health Updates as directed by RCD. Participate in the development of the Individualized Service Plans (ISP). Transcribe orders. Risk Management and General Safety Partner with community team to ensure community is in compliance with national/provincial regulations pertaining to occupational health and safety requirements, promoting Risk Management programs and policies, and adhering to safety rules and regulations. Practice safety procedures at all times including Personal Protective Equipment (PPE), fire extinguishers, Safety Data Sheets (SDS), and Lockout Tagout procedures. Report all accidents/incidents immediately. Report all unsafe and hazardous conditions/equipment immediately. Ensure any cords, carts, equipment, and other hazards are always kept out of the way, not blocking exits, and in compliance with fire codes. Comply with all infection control techniques, placement of bio-hazard containers, removal techniques, procedures, and policies. Understand and practice the proper method of attending to and disposing of, and the possibility of exposure to, blood borne pathogens, bodily fluids, infectious waste, sharp sticks, and hazardous materials. Report occupational exposures to blood, body fluids, infectious materials, sharp sticks and hazardous chemicals immediately. Ensure oxygen tanks are stored safely, exchange guest/resident's tanks when empty, and monitor to make sure liters of oxygen are at prescribed levels. Training and Contributing to Team Success Participate as a member of a team and commit to working toward team goals. Demonstrate in daily interactions with others, our Team Member Credo. Commit to serving our residents and guests through our Principles of Service. Contribute to the overall engagement programs and processes (customer and team member engagement) including participating in the team member engagement survey and engagement improvement planning workshops. Attend regular meetings; Town Hall, Department Team, Cross Over, Medication Technician and others as directed by the Supervisor/Department Coordinator. Attend regular training by RCD and neighborhood coordinators. May be designated as shift supervisor. May supervise other medication care managers. Maintain compliance in assigned required training and all training required by state/province or other regulating authorities as applicable to this role to ensure that Sunrise standards are always met. Perform other duties as assigned. Core Competencies Ability to make choices and decisions and act in the resident's best interest Ability to react and remain calm in difficult situations Ability to handle multiple priorities Possess written and verbal skills for effective communication and level of understanding Demonstrate good judgment, problem solving and decision-making skills Experience and Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed throughout this job description are representative of the knowledge, skills, and abilities required. LPN, LVN, or state/province specific licensed nurse credential In states/provinces where appropriate, must maintain certifications Maintain the following certifications and ongoing training and re-education as required by Sunrise and state/provincial regulations: o CPR and First Aid Must be at least 18 years of age Previous experience working with seniors preferred Desire to serve and care for seniors As applicable, all Sunrise team members who drive a Sunrise vehicle must sign the Driver job description and understand the key essential duties for safety and regulatory compliance ABOUT SUNRISE Ready to take the next step and make a bigger impact than you ever imagined? As part of our team, you will help brighten the future for everyone at Sunrise and beyond. That is why we make it a priority to celebrate the unique ways you bring moments of togetherness and joy to everyone you serve. And when combined with the support, benefits, and growth opportunities we offer, the result is a career that PositivelyShines with everything you need to reach your goals - at work and in your life. We also offer benefits and other compensation that include: Medical, Dental, Vision, Life, and Disability Plans Retirement Savings Plans Employee Assistant Program / Discount Program Paid time off (PTO), sick time, and holiday pay myFlexPay offered to get paid within hours of a shift Tuition Reimbursement In addition to base compensation, Sunrise may offer discretionary and/or non-discretionary bonuses. The eligibility to receive such a bonus will depend on the employee's position, plan/program offered by Sunrise at the time, and required performance pursuant to the plan/program. Some benefits have eligibility requirements Apply today to learn why Sunrise Senior Living is a certified Great Place to Work PRE-EMPLOYMENT REQUIREMENTS Sunrise considers the health and safety of its residents, family members, and team members among its highest priorities . click apply for full job details
Coordinator, Administrative
John Paul Mitchell Systems Wilmer, Texas
Who We are John Paul Mitchell Systems ("JPMS") is recognized worldwide for developing and marketing innovative hair and skin care products since 1980. We've been serving the professional beauty industry with salon-quality hair care products, styling tools and professional hair color through our family of brands including Paul Mitchell, MITCH, Awapuhi Wild Ginger, Tea Tree, Paul Mitchell Tools, Neuro, The Demi, Paul Mitchell the color, Blonde, and Color XG. We were the first professional hair care company to take a stand against animal testing and continue our strong commitment to giving back, supporting a wide range of philanthropic causes both domestically and internationally. Sustainability has always been a priority, and we are committed to making our company operations climate neutral to preserve the beauty of the world around us. About the Role The Administrative Coordinator role supports all front desk administrative responsibilities. The individual will serve as the first point of contact for visitors and clients, manage reception duties, and provide basic administrative assistance to ensure efficient office operations. What You will Do : Greet and assist clients, visitors, and employees with professionalism and courtesy Answer and direct incoming calls promptly and courteously Manage the front desk, kitchen, and mail/supply room inventory and works with Purchasing to maintain adequate supply levels Manage incoming and outgoing mail and deliveries Oversee the onsite lunch benefit for the Wilmer Distribution Center (including PIC, office staff, etc.) Maintain a clean and organized reception area Support basic administrative tasks such as document management, copying, scanning, filing, and data entry. Coordinate with internal teams to ensure smooth office operations. Prepare reports, presentations, and correspondence as requested. Support Salon client scheduling and program support for Product Innovation Center (PIC) as needed. Code and reconcile American Express (Amex) card expenses, ensuring proper allocation and compliance with company policies. Use D365 for invoice processing, vendor coding, and financial data entry for accounts payable processes for warehouse operations. Support Wilmer Distribution Center event planning. Other duties as assigned within the scope of the role Who You Are: Have a strong work ethic and can-do attitude, leaving a positive impression on everyone you interact with Collaborate seamlessly with cross-functional stakeholders, fostering a cohesive team environment Strong time management skills and able to act with a sense of urgency Highly organized, detail oriented and efficient multitasker Self-starter and thrives in a fast-paced environment with minimal guidance Comfortable wearing many hats and moving fluidly between tasks Utilize relevant industry jargon and terminology consistently in both verbal and written communications Act and propose new ideas and solutions before asked You are positive, upbeat, and friendly-with a can-do attitude and a knack for solving problems Self-described beauty enthusiast, passionate about hair care What You'll Need: Skills: Must possess basic computer and switchboard phone skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Ability to learn new computer applications quickly Proficiency with Data Entry including both text and numbers Must be able to communicate (speak, read & write) in English Excellent communication and interpersonal skills Strong organizational and multitasking abilities Professional demeanor and appearance Ability to work independently and as part of a team Education: High school diploma or GED required Experience: 2 + years in an Administrative Support role required Nice to haves: Skills: Bilingual in Spanish strongly preferred. Education: Associates degree preferred Working Conditions Sit for extended periods: Ability to sit for extended period of time while working at a desk or computer Use a computer keyboard, mouse, and office equipment: The ability to use a computer keyboard, mouse, and office equipment (printer, scanner, copier) with repetitive hand and finger motion. Communicate verbally and in writing: The ability to communicate verbally and in writing exchange information effectively . See and read: The ability to see and read printed materials and computer screens, with or without reasonable accommodation. Stand, walk, bend, and reach: The ability to stand, walk, bend and reach occasionally to access files, supplies, or office equipment Lift and carry light office materials: The ability to lift and carry light office materials typically up to 10-20 pounds (e.g., files, boxes of paper, office supplies) Operate standard office machinery: The ability to operate standard office machinery safely Focus and maintain attention: The ability to focus and maintain attention in an office environment with moderate noise and interruptions Environment Factors: The ability to work in hot/cold conditions. Flexibility: The ability to adapt to changing tasks, learn new skills, and work in a fast-paced environment is valuable. Competitive Compensation: The expected base hourly range for this position is $23.00 to $24.00. The exact hourly rate is determined by various factors including geographic location, experience, skills, and education. Discretionary Bonus Plan: This position is also eligible for participation in the company discretionary bonus plan, based on personal performance and company results. Comprehensive Benefits Package: In addition to base salary, JPMS offers a competitive benefits package to eligible employees, including medical insurance, dental insurance, vision insurance, life insurance, accident insurance, critical illness insurance, disability insurance, retirement savings plans and company match, paid family leave, education-related programs, paid holidays, discretionary vacation time, and more. We are an Equal Opportunity Employer and take pride in a diverse environment. Compensation details: 23-24 Hourly Wage PIa7a-8273
03/01/2026
Full time
Who We are John Paul Mitchell Systems ("JPMS") is recognized worldwide for developing and marketing innovative hair and skin care products since 1980. We've been serving the professional beauty industry with salon-quality hair care products, styling tools and professional hair color through our family of brands including Paul Mitchell, MITCH, Awapuhi Wild Ginger, Tea Tree, Paul Mitchell Tools, Neuro, The Demi, Paul Mitchell the color, Blonde, and Color XG. We were the first professional hair care company to take a stand against animal testing and continue our strong commitment to giving back, supporting a wide range of philanthropic causes both domestically and internationally. Sustainability has always been a priority, and we are committed to making our company operations climate neutral to preserve the beauty of the world around us. About the Role The Administrative Coordinator role supports all front desk administrative responsibilities. The individual will serve as the first point of contact for visitors and clients, manage reception duties, and provide basic administrative assistance to ensure efficient office operations. What You will Do : Greet and assist clients, visitors, and employees with professionalism and courtesy Answer and direct incoming calls promptly and courteously Manage the front desk, kitchen, and mail/supply room inventory and works with Purchasing to maintain adequate supply levels Manage incoming and outgoing mail and deliveries Oversee the onsite lunch benefit for the Wilmer Distribution Center (including PIC, office staff, etc.) Maintain a clean and organized reception area Support basic administrative tasks such as document management, copying, scanning, filing, and data entry. Coordinate with internal teams to ensure smooth office operations. Prepare reports, presentations, and correspondence as requested. Support Salon client scheduling and program support for Product Innovation Center (PIC) as needed. Code and reconcile American Express (Amex) card expenses, ensuring proper allocation and compliance with company policies. Use D365 for invoice processing, vendor coding, and financial data entry for accounts payable processes for warehouse operations. Support Wilmer Distribution Center event planning. Other duties as assigned within the scope of the role Who You Are: Have a strong work ethic and can-do attitude, leaving a positive impression on everyone you interact with Collaborate seamlessly with cross-functional stakeholders, fostering a cohesive team environment Strong time management skills and able to act with a sense of urgency Highly organized, detail oriented and efficient multitasker Self-starter and thrives in a fast-paced environment with minimal guidance Comfortable wearing many hats and moving fluidly between tasks Utilize relevant industry jargon and terminology consistently in both verbal and written communications Act and propose new ideas and solutions before asked You are positive, upbeat, and friendly-with a can-do attitude and a knack for solving problems Self-described beauty enthusiast, passionate about hair care What You'll Need: Skills: Must possess basic computer and switchboard phone skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Ability to learn new computer applications quickly Proficiency with Data Entry including both text and numbers Must be able to communicate (speak, read & write) in English Excellent communication and interpersonal skills Strong organizational and multitasking abilities Professional demeanor and appearance Ability to work independently and as part of a team Education: High school diploma or GED required Experience: 2 + years in an Administrative Support role required Nice to haves: Skills: Bilingual in Spanish strongly preferred. Education: Associates degree preferred Working Conditions Sit for extended periods: Ability to sit for extended period of time while working at a desk or computer Use a computer keyboard, mouse, and office equipment: The ability to use a computer keyboard, mouse, and office equipment (printer, scanner, copier) with repetitive hand and finger motion. Communicate verbally and in writing: The ability to communicate verbally and in writing exchange information effectively . See and read: The ability to see and read printed materials and computer screens, with or without reasonable accommodation. Stand, walk, bend, and reach: The ability to stand, walk, bend and reach occasionally to access files, supplies, or office equipment Lift and carry light office materials: The ability to lift and carry light office materials typically up to 10-20 pounds (e.g., files, boxes of paper, office supplies) Operate standard office machinery: The ability to operate standard office machinery safely Focus and maintain attention: The ability to focus and maintain attention in an office environment with moderate noise and interruptions Environment Factors: The ability to work in hot/cold conditions. Flexibility: The ability to adapt to changing tasks, learn new skills, and work in a fast-paced environment is valuable. Competitive Compensation: The expected base hourly range for this position is $23.00 to $24.00. The exact hourly rate is determined by various factors including geographic location, experience, skills, and education. Discretionary Bonus Plan: This position is also eligible for participation in the company discretionary bonus plan, based on personal performance and company results. Comprehensive Benefits Package: In addition to base salary, JPMS offers a competitive benefits package to eligible employees, including medical insurance, dental insurance, vision insurance, life insurance, accident insurance, critical illness insurance, disability insurance, retirement savings plans and company match, paid family leave, education-related programs, paid holidays, discretionary vacation time, and more. We are an Equal Opportunity Employer and take pride in a diverse environment. Compensation details: 23-24 Hourly Wage PIa7a-8273
Administrative Program Coordinator
Lenox Hill Neighborhood House New York, New York
Lenox Hill Neighborhood House, widely recognized as one of New York's premier human services providers, is a settlement house founded in 1894 that provides an extensive array of effective and integrated services-social, educational, health, housing, mental health, nutritional and fitness-which significantly improve the lives of 16,000 people in need each year, ages 3 to 103, on the East Side of Manhattan. For more information on Lenox Hill Neighborhood House, please visit lenoxhill.org and check us out on Facebook or Instagram. We are seeking an Administrative Program Coordinator to provide administrative, programmatic, and operational support to all departments and programs across the organization. Reporting to the Director of Operations, the Administrative Program Coordinator will have an initial and primary programmatic focus on our Women's Mental Health Shelter at the Park Avenue Armory and will serve as the liaison between our colleagues internally in administration, accounting, program and operations and externally with governmental funders, vendors and other key stakeholders. Located on the Upper East Side of Manhattan in the historic mixed-used Park Avenue Armory, Lenox Hill Neighborhood House's Women's Mental Health Shelter is a 24-hour program that addresses the critical issues facing 80 homeless women, age 45 and over, who have histories of mental illness. Through a comprehensive continuum of care and programming that includes social work services, medical, nursing and psychiatric care, specialized peer support, housing placement, benefits assistance, arts and recreation and food and nutrition programs, our talented, multi-disciplinary team which includes social workers, mental health clinicians, nurses, psychiatric providers, peer advocates and program assistants, help clients to transition from homelessness to permanent housing. The Administrative Program Coordinator will begin with coordinating and organizing all administrative, program, and property management compliance requirements associated with operating the Women's Mental Health Shelter. Beyond the initial deployment, the Administrative Program Coordinator will have varied and broad-ranging responsibilities, and work across all programs and departments. We are looking for a candidate who is a team player and proactive problem solver to ensure effective completion of assignments and projects. This is an excellent opportunity to learn and work across teams, and interface on internal and external affairs, government and funder relations, communications and more, all in furtherance of our programs and mission. The Administrative Program Coordinator will: Work in partnership with colleagues across all programs and departments to implement programmatic priorities Serve as a project coordinator and liaison with internal and external stakeholders leading various cross-functional initiatives and special projects Assist with contract, legal, administrative and organizational compliance and file management to ensure accurate record keeping, streamlined communication and execution of assignments Serve as a liaison with government agencies for numerous projects, including but not limited to: New York City Department of Homeless Services (DHS); New York City Department of Mental Health and Hygiene (DOHMH); and New York State Office of Temporary and Disability Assistance (OTDA) Provide administrative and operational support for various internal and external special events linked to our programmatic, fundraising and development efforts Review government regulations and standards to ensure correct documentation and programmatic and operational compliance Support programmatic, operational, administrative, and logistical needs across the organization by improving and implementing effective communication strategies and systems Prepare and analyze various reports by inputting and tracking information in multiple internal and external databases Update written procedure guides, policies and operational systems Generate administrative support tools and visualizations in Microsoft Office Suite including Excel, Word, Forms and others Complete all other responsibilities and duties as assigned Salary: $67,500 annually Qualifications: The Administrative Program Coordinator will possess excellent organizational skills, high computer proficiency, good judgment, attention to detail, and strong writing and communication skills. Candidates must be able to multitask, prioritize and meet deadlines. Proficiency in Word and Excel and relevant administrative experience required. Demonstrable success working both independently and as part of a team to complete complex, multi-faceted projects preferred. The ideal candidate will be able to collaborate and communicate effectively with Neighborhood House staff from all programs and departments. Relevant experience working in the non-profit field or directly with clients and in community-based programs is ideal; experience with housing programs and those supporting people living with mental illness a plus. Bachelor's degree required. What We Offer: Comprehensive health insurance choices for staff and their families Extensive paid time off - 25 days' vacation time; 12 holidays; and sick time Matching contributions to Retirement Plan Paid parental leave policy for all staff Professional Development Opportunities - certifications and licenses, conferences, trainings, lectures and more Free Life Insurance - 3x annual salary Pre-tax Flexible Spending Accounts for Medical, Dependent Care and Parking/Mass Transit Supplemental Insurance Coverage (Accident, Hospital and Critical Illness) Staff events and parties including Film and Dinner nights, bowling parties, baseball games, food trucks, holiday parties, parties on our Green Roof, chocolate event for Valentine's Day and ice cream socials, and much more. Staff use of State-of-the Art Fitness Center, Gym and Swimming Pool Staff group fitness classes, swimming lessons and lap swim for staff PSLF (Public Service Loan Forgiveness) Eligible Employer All individuals, as a condition for employment by Lenox Hill Neighborhood House, are required to undergo a pre-employment background check. Certain positions require more extensive background checks to comply with applicable laws. At Lenox Hill Neighborhood House we value respect, diversity and integrity. We are an equal opportunity employer. Lenox Hill Neighborhood House prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status or any other characteristic protected by law. Lenox Hill Neighborhood House conforms to the spirit as well as to the letter of all applicable laws and regulations. The policy of equal employment opportunity (EEO) and anti-discrimination applies to all aspects of the relationship between Lenox Hill Neighborhood House and its colleagues. Compensation details: 0 Yearly Salary PI41fc45eb49e1-8497
03/01/2026
Full time
Lenox Hill Neighborhood House, widely recognized as one of New York's premier human services providers, is a settlement house founded in 1894 that provides an extensive array of effective and integrated services-social, educational, health, housing, mental health, nutritional and fitness-which significantly improve the lives of 16,000 people in need each year, ages 3 to 103, on the East Side of Manhattan. For more information on Lenox Hill Neighborhood House, please visit lenoxhill.org and check us out on Facebook or Instagram. We are seeking an Administrative Program Coordinator to provide administrative, programmatic, and operational support to all departments and programs across the organization. Reporting to the Director of Operations, the Administrative Program Coordinator will have an initial and primary programmatic focus on our Women's Mental Health Shelter at the Park Avenue Armory and will serve as the liaison between our colleagues internally in administration, accounting, program and operations and externally with governmental funders, vendors and other key stakeholders. Located on the Upper East Side of Manhattan in the historic mixed-used Park Avenue Armory, Lenox Hill Neighborhood House's Women's Mental Health Shelter is a 24-hour program that addresses the critical issues facing 80 homeless women, age 45 and over, who have histories of mental illness. Through a comprehensive continuum of care and programming that includes social work services, medical, nursing and psychiatric care, specialized peer support, housing placement, benefits assistance, arts and recreation and food and nutrition programs, our talented, multi-disciplinary team which includes social workers, mental health clinicians, nurses, psychiatric providers, peer advocates and program assistants, help clients to transition from homelessness to permanent housing. The Administrative Program Coordinator will begin with coordinating and organizing all administrative, program, and property management compliance requirements associated with operating the Women's Mental Health Shelter. Beyond the initial deployment, the Administrative Program Coordinator will have varied and broad-ranging responsibilities, and work across all programs and departments. We are looking for a candidate who is a team player and proactive problem solver to ensure effective completion of assignments and projects. This is an excellent opportunity to learn and work across teams, and interface on internal and external affairs, government and funder relations, communications and more, all in furtherance of our programs and mission. The Administrative Program Coordinator will: Work in partnership with colleagues across all programs and departments to implement programmatic priorities Serve as a project coordinator and liaison with internal and external stakeholders leading various cross-functional initiatives and special projects Assist with contract, legal, administrative and organizational compliance and file management to ensure accurate record keeping, streamlined communication and execution of assignments Serve as a liaison with government agencies for numerous projects, including but not limited to: New York City Department of Homeless Services (DHS); New York City Department of Mental Health and Hygiene (DOHMH); and New York State Office of Temporary and Disability Assistance (OTDA) Provide administrative and operational support for various internal and external special events linked to our programmatic, fundraising and development efforts Review government regulations and standards to ensure correct documentation and programmatic and operational compliance Support programmatic, operational, administrative, and logistical needs across the organization by improving and implementing effective communication strategies and systems Prepare and analyze various reports by inputting and tracking information in multiple internal and external databases Update written procedure guides, policies and operational systems Generate administrative support tools and visualizations in Microsoft Office Suite including Excel, Word, Forms and others Complete all other responsibilities and duties as assigned Salary: $67,500 annually Qualifications: The Administrative Program Coordinator will possess excellent organizational skills, high computer proficiency, good judgment, attention to detail, and strong writing and communication skills. Candidates must be able to multitask, prioritize and meet deadlines. Proficiency in Word and Excel and relevant administrative experience required. Demonstrable success working both independently and as part of a team to complete complex, multi-faceted projects preferred. The ideal candidate will be able to collaborate and communicate effectively with Neighborhood House staff from all programs and departments. Relevant experience working in the non-profit field or directly with clients and in community-based programs is ideal; experience with housing programs and those supporting people living with mental illness a plus. Bachelor's degree required. What We Offer: Comprehensive health insurance choices for staff and their families Extensive paid time off - 25 days' vacation time; 12 holidays; and sick time Matching contributions to Retirement Plan Paid parental leave policy for all staff Professional Development Opportunities - certifications and licenses, conferences, trainings, lectures and more Free Life Insurance - 3x annual salary Pre-tax Flexible Spending Accounts for Medical, Dependent Care and Parking/Mass Transit Supplemental Insurance Coverage (Accident, Hospital and Critical Illness) Staff events and parties including Film and Dinner nights, bowling parties, baseball games, food trucks, holiday parties, parties on our Green Roof, chocolate event for Valentine's Day and ice cream socials, and much more. Staff use of State-of-the Art Fitness Center, Gym and Swimming Pool Staff group fitness classes, swimming lessons and lap swim for staff PSLF (Public Service Loan Forgiveness) Eligible Employer All individuals, as a condition for employment by Lenox Hill Neighborhood House, are required to undergo a pre-employment background check. Certain positions require more extensive background checks to comply with applicable laws. At Lenox Hill Neighborhood House we value respect, diversity and integrity. We are an equal opportunity employer. Lenox Hill Neighborhood House prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status or any other characteristic protected by law. Lenox Hill Neighborhood House conforms to the spirit as well as to the letter of all applicable laws and regulations. The policy of equal employment opportunity (EEO) and anti-discrimination applies to all aspects of the relationship between Lenox Hill Neighborhood House and its colleagues. Compensation details: 0 Yearly Salary PI41fc45eb49e1-8497
Executive Assistant- Revenue & Operations- Healthcare/Behavioral
Quadrant Health Group Boca Raton, Florida
Join our dynamic team at Quadrant Billing Solutions/Quadrant Health Group! We are seeking a highly organized, driven Executive Assistant to support our Director of Operations for Quadrant Billing Solutions during a period of rapid, exponential growth. Position Overview: We are hiring an Executive Assistant for Quadrant Billing Solutions, LLC. This is a high-demand, high-ownership role. It is not a cushy 9-5 "clock in and coast" position. The right candidate understands that supporting executive leadership in a growing healthcare company sometimes means working past standard business hours and occasionally on weekends when priorities, projects, or deadlines require it. In return, this role offers significant exposure and growth opportunities in behavioral health administration, revenue cycle management, operations, and data-driven decision making. This is an ideal position for someone who wants to break into behavioral health administration, learn fast, and grow alongside the company, not someone looking to safeguard a rigid schedule. What You'll Do: Executive & Administrative Support Manage calendars, meetings, inboxes, and follow-ups for the CRO and Director of Operations. Prepare agendas, track action items, and maintain organized executive documentation. Coordinate travel, internal meetings, and occasional off-site events. Hiring & Talent Coordination Review resumes, coordinate interviews, and support candidate screening and onboarding logistics. Assist with interviews, reference checks, and candidate communication. Data & Analytics Support (Revenue, Billing & KPIs) Pull, organize, and format data from EMRs, billing systems, and reports into executive dashboards. Maintain recurring KPI reports for census, collections, VOBs, claims, and reimbursement trends. Ensure all reporting is accurate, consistent, and executive-ready. Growth Track Begin with data preparation and reporting; progress into trend analysis and data-backed decision support across admissions, billing, operations, and strategy. Requirements 2+ years in an Executive Assistant, Operations Assistant, Project Coordinator, or similar role. Strong proficiency in Google Workspace and/or Microsoft Office, especially Sheets/Excel. High level of organization, attention to detail, and ability to manage multiple priorities. Strong written and verbal communication skills. Comfort working with numbers, spreadsheets, and performance metrics. Ability to handle confidential clinical, financial, and HR information with discretion. Preferred Experience in healthcare, behavioral health, or revenue cycle environments. Experience supporting C-level or director-level leadership. Prior involvement in hiring and interview coordination. Experience with EMRs, billing platforms, CRM tools, or reporting systems. Why Join Quadrant Health Group? Competitive salary commensurate with experience.Comprehensive benefits package, including medical, dental, and vision insurance.Paid time off and sick time and holidays.Opportunities for professional development and growth.A supportive and collaborative work environment.A chance to make a meaningful impact on the lives of our clients. Quadrant Billing Solutions, LLC is a boutique third-party billing company. While we operate as the internal billing team for Quadrant Health Group, we are rapidly expanding and aiming to implement our proven practices at a much larger scale. Our mission is to redefine industry standards and drive innovation in revenue cycle management, ensuring providers receive the highest level of efficiency, accuracy, and financial success. Quadrant Health Group, Inc. is a behavioral health management group overseeing several facilities across the country, along with a large admissions office and operations hub in Boca Raton, FL. As we continue to grow-with several ongoing projects occurring this year-we need skilled administrative professionals to support various operational areas. This role offers significant opportunities for career growth within our rapidly evolving organization. Compensation details: 0 Yearly Salary PI8cc3a22cb6a0-7105
03/01/2026
Full time
Join our dynamic team at Quadrant Billing Solutions/Quadrant Health Group! We are seeking a highly organized, driven Executive Assistant to support our Director of Operations for Quadrant Billing Solutions during a period of rapid, exponential growth. Position Overview: We are hiring an Executive Assistant for Quadrant Billing Solutions, LLC. This is a high-demand, high-ownership role. It is not a cushy 9-5 "clock in and coast" position. The right candidate understands that supporting executive leadership in a growing healthcare company sometimes means working past standard business hours and occasionally on weekends when priorities, projects, or deadlines require it. In return, this role offers significant exposure and growth opportunities in behavioral health administration, revenue cycle management, operations, and data-driven decision making. This is an ideal position for someone who wants to break into behavioral health administration, learn fast, and grow alongside the company, not someone looking to safeguard a rigid schedule. What You'll Do: Executive & Administrative Support Manage calendars, meetings, inboxes, and follow-ups for the CRO and Director of Operations. Prepare agendas, track action items, and maintain organized executive documentation. Coordinate travel, internal meetings, and occasional off-site events. Hiring & Talent Coordination Review resumes, coordinate interviews, and support candidate screening and onboarding logistics. Assist with interviews, reference checks, and candidate communication. Data & Analytics Support (Revenue, Billing & KPIs) Pull, organize, and format data from EMRs, billing systems, and reports into executive dashboards. Maintain recurring KPI reports for census, collections, VOBs, claims, and reimbursement trends. Ensure all reporting is accurate, consistent, and executive-ready. Growth Track Begin with data preparation and reporting; progress into trend analysis and data-backed decision support across admissions, billing, operations, and strategy. Requirements 2+ years in an Executive Assistant, Operations Assistant, Project Coordinator, or similar role. Strong proficiency in Google Workspace and/or Microsoft Office, especially Sheets/Excel. High level of organization, attention to detail, and ability to manage multiple priorities. Strong written and verbal communication skills. Comfort working with numbers, spreadsheets, and performance metrics. Ability to handle confidential clinical, financial, and HR information with discretion. Preferred Experience in healthcare, behavioral health, or revenue cycle environments. Experience supporting C-level or director-level leadership. Prior involvement in hiring and interview coordination. Experience with EMRs, billing platforms, CRM tools, or reporting systems. Why Join Quadrant Health Group? Competitive salary commensurate with experience.Comprehensive benefits package, including medical, dental, and vision insurance.Paid time off and sick time and holidays.Opportunities for professional development and growth.A supportive and collaborative work environment.A chance to make a meaningful impact on the lives of our clients. Quadrant Billing Solutions, LLC is a boutique third-party billing company. While we operate as the internal billing team for Quadrant Health Group, we are rapidly expanding and aiming to implement our proven practices at a much larger scale. Our mission is to redefine industry standards and drive innovation in revenue cycle management, ensuring providers receive the highest level of efficiency, accuracy, and financial success. Quadrant Health Group, Inc. is a behavioral health management group overseeing several facilities across the country, along with a large admissions office and operations hub in Boca Raton, FL. As we continue to grow-with several ongoing projects occurring this year-we need skilled administrative professionals to support various operational areas. This role offers significant opportunities for career growth within our rapidly evolving organization. Compensation details: 0 Yearly Salary PI8cc3a22cb6a0-7105
Jobot
Accreditation & Regulatory Affairs Coordinator
Jobot Porterville, California
Accreditation & Regulatory Affairs Coordinator Full Time in Porterville, CA. This Jobot Job is hosted by: Robert Reyes Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $80,000 - $96,175 per hour A bit about us: A patient driven, innovative, long-term contract and full-service rehabilitation company since 1995 providing a comprehensive continuum of physical, occupational, and speech therapies to various medical settings throughout California with expertise in Post-Acute Care, retirement communities, and outpatient clinics. We invite you to join our team of caring, competent professionals for every stage of recovery. Apply today to learn more! Why join us? We offer a competitive hourly rate and one of the best benefits packages in the industry. Some of our excellent benefits for full-time employees include: Paid Time Off (PTO) - 15 Days to start. Accrue up to 120 hours of PTO for every year with additional 8 hours of PTO for additional each year of service up to a maximum accrual of 240 hours of PTO. 6 Paid holidays and up to 3 days of bereavement pay each year. A 401(K)-retirement program with a company match of 25% up to the first 4% of your deferral every payroll. Medical, Dental, Vision, Company Paid Basic Life Insurance of $25,000 and additional Optional Life Insurance, and Pet Insurance available. Relocation Assistance. Job Details Job Details: As an Accreditation & Regulatory Affairs Coordinator, you will be working full time with a shift from 8:00 am to 4:30 pm. The position is exempt, and you will be reporting to the Vice President of Quality and Regulatory Affairs. Your role will encompass responsibilities related to Organizational Performance Improvement and Regulatory compliance. This includes coordinating regulatory surveys, ensuring organizational systems and processes comply with all regulatory requirements, and assisting the VP with educational opportunities related to survey readiness. You will be required to work during normal/scheduled working hours, including holidays, call-backs, weeknights, weekends, and on-call. As a designated disaster service worker, you will be required to assist in emergencies and community disasters during scheduled and unscheduled hours. Responsibilities: Your responsibilities will include providing oversight for all licensure, regulatory and accreditation efforts throughout the organization, collaborating with hospital departments to formulate corrective plans, and continually analyzing changes in legislation and requirements related to regulatory, accreditation and licensure issues. You will also manage the ongoing professional practice evaluation process (OPPE), coordinate all processes related to survey readiness activities, and serve as an interface with regulatory/accrediting agencies. You will also be responsible for the administration and oversight of the Policy Management System and demonstrate competence in Performance Improvement Methodology. You will also assist in the collection, analysis, and tracking of statistical data to identify trends and opportunities for improvement related to survey readiness and regulatory compliance. Qualifications: The ideal candidate must have a Bachelor's degree in a health-related field and at least 2 years of experience with survey readiness and accreditation-related activities. You must demonstrate independent judgment, autonomy, and initiative in leadership skills, time management, and organizational skills. You must also be able to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals, and write routine reports and correspondence if required. You should be computer literate in programs such as Microsoft Word, Excel, and Power Point, and able to create statistical reports, using graphs and charts to present data. You must also be able to deal with problems involving several concrete variables in standardized situations. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
03/01/2026
Full time
Accreditation & Regulatory Affairs Coordinator Full Time in Porterville, CA. This Jobot Job is hosted by: Robert Reyes Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $80,000 - $96,175 per hour A bit about us: A patient driven, innovative, long-term contract and full-service rehabilitation company since 1995 providing a comprehensive continuum of physical, occupational, and speech therapies to various medical settings throughout California with expertise in Post-Acute Care, retirement communities, and outpatient clinics. We invite you to join our team of caring, competent professionals for every stage of recovery. Apply today to learn more! Why join us? We offer a competitive hourly rate and one of the best benefits packages in the industry. Some of our excellent benefits for full-time employees include: Paid Time Off (PTO) - 15 Days to start. Accrue up to 120 hours of PTO for every year with additional 8 hours of PTO for additional each year of service up to a maximum accrual of 240 hours of PTO. 6 Paid holidays and up to 3 days of bereavement pay each year. A 401(K)-retirement program with a company match of 25% up to the first 4% of your deferral every payroll. Medical, Dental, Vision, Company Paid Basic Life Insurance of $25,000 and additional Optional Life Insurance, and Pet Insurance available. Relocation Assistance. Job Details Job Details: As an Accreditation & Regulatory Affairs Coordinator, you will be working full time with a shift from 8:00 am to 4:30 pm. The position is exempt, and you will be reporting to the Vice President of Quality and Regulatory Affairs. Your role will encompass responsibilities related to Organizational Performance Improvement and Regulatory compliance. This includes coordinating regulatory surveys, ensuring organizational systems and processes comply with all regulatory requirements, and assisting the VP with educational opportunities related to survey readiness. You will be required to work during normal/scheduled working hours, including holidays, call-backs, weeknights, weekends, and on-call. As a designated disaster service worker, you will be required to assist in emergencies and community disasters during scheduled and unscheduled hours. Responsibilities: Your responsibilities will include providing oversight for all licensure, regulatory and accreditation efforts throughout the organization, collaborating with hospital departments to formulate corrective plans, and continually analyzing changes in legislation and requirements related to regulatory, accreditation and licensure issues. You will also manage the ongoing professional practice evaluation process (OPPE), coordinate all processes related to survey readiness activities, and serve as an interface with regulatory/accrediting agencies. You will also be responsible for the administration and oversight of the Policy Management System and demonstrate competence in Performance Improvement Methodology. You will also assist in the collection, analysis, and tracking of statistical data to identify trends and opportunities for improvement related to survey readiness and regulatory compliance. Qualifications: The ideal candidate must have a Bachelor's degree in a health-related field and at least 2 years of experience with survey readiness and accreditation-related activities. You must demonstrate independent judgment, autonomy, and initiative in leadership skills, time management, and organizational skills. You must also be able to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals, and write routine reports and correspondence if required. You should be computer literate in programs such as Microsoft Word, Excel, and Power Point, and able to create statistical reports, using graphs and charts to present data. You must also be able to deal with problems involving several concrete variables in standardized situations. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
Sr. Manager Claims
Gellert Global Group Elizabeth, New Jersey
Gellert Global Group consists of many of the leading North American food importing companies (Atalanta Corporation, Camerican International, Finica, Tipico Cheese Products) and has been importing food products for over 100 years. The combined revenues of GGG exceed $1.7 billion. GGG companies provide strength in sourcing, insurance, finance, logistics, food safety, and information technology, and supply the needs of retailers, distributors, food service chains, hotels, cruise lines, and food manufacturers alike. We are seeking a strategic, hands-on Senior Manager of Claims to lead a team responsible for overseeing transportation, warehouse, and supplier claims across our portfolio. This person will play a critical role in protecting company assets, reducing financial risk, driving root cause analysis, and developing long-term solutions with external partners and internal stakeholders. The role requires a blend of analytical rigor, cross-functional collaboration, vendor management, and team development. Key Responsibilities : Leadership and Team Development Manage, mentor, and develop a team of claims analysts and coordinators Establish team KPIs and performance standards aligned with corporate goals Foster a culture of accountability, continuous improvement, and customer service Claims Oversight and Risk Mitigation Lead the end-to-end process for transportation, warehouse, and supplier claims Oversee accurate and timely entry, tracking, and resolution of claims across systems Collaborate with internal teams (Logistics, AR, QA, Procurement, etc.) to resolve issues Vendor and Partner Collaboration Serve as primary escalation point for external vendors including steamship lines, carriers, warehouses, and suppliers Negotiate resolutions, ensure compliance with service level agreements, and guide corrective action initiatives Loss Prevention and Root Cause Analysis Analyze claims trends and loss patterns to drive strategic prevention initiatives Deliver regular reports to senior leadership with insights, root causes, and recommendations Partner with operations and inventory management teams to reduce outdated, surplus, or damaged inventory Compliance and Documentation Ensure all claims meet legal, financial, and insurance documentation standards Oversee Certificate of Liability Insurance requests and related recordkeeping Support Accounts Receivable with customer deductions tied to damages, shortages, and returns Qualifications : Bachelor's degree in Business, Supply Chain, Logistics, or a related field; advanced degree a plus 7-10 years of experience in inventory claims, cargo loss, or risk management, with at least 2 years in a leadership capacity Strong working knowledge of freight claims processes, transportation/logistics networks, and warehousing operations Excellent communication and negotiation skills across internal and external stakeholders Advanced Microsoft Excel and data analysis skills; ERP or claims management system experience preferred Proven ability to lead through ambiguity, manage competing priorities, and drive cross-functional alignment Annual Salary : $125,000 - $140,000 annually Our Benefits : We care about your total well-being and will support you with the following, subject to your location and role. Health:?Medical, dental and vision insurance, Company-paid life, accident and long-term disability insurance, flexible spending accounts Wealth:?Competitive pay, annual bonus opportunity, matching 401(k) with immediate vesting upon enrollment, generous employee referral program Happiness: Professional Growth:?Online training courses, virtual and classroom development experiences, education assistance program Work-Life Balance:?Paid-time off, parental leave, flexible work schedules (subject to your location and role) Team Building:?Employee engagement and recognition programs, wellness, philanthropic and DE&I initiatives, Company-sponsored celebrations, and team-building events The Gellert Global Group of companies is an equal opportunity employer and considers qualified applicants for employment without regard to sex, race, color, religion, ethnic or national origin, gender, sexual orientation, gender identity or expression, age, pregnancy, leave status, disability, veteran status, genetic information and/or any other characteristic or status protected by national, federal, state, or local law. Gellert Global Group?is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact? . PIbe9b9ce5d2b6-2688
03/01/2026
Full time
Gellert Global Group consists of many of the leading North American food importing companies (Atalanta Corporation, Camerican International, Finica, Tipico Cheese Products) and has been importing food products for over 100 years. The combined revenues of GGG exceed $1.7 billion. GGG companies provide strength in sourcing, insurance, finance, logistics, food safety, and information technology, and supply the needs of retailers, distributors, food service chains, hotels, cruise lines, and food manufacturers alike. We are seeking a strategic, hands-on Senior Manager of Claims to lead a team responsible for overseeing transportation, warehouse, and supplier claims across our portfolio. This person will play a critical role in protecting company assets, reducing financial risk, driving root cause analysis, and developing long-term solutions with external partners and internal stakeholders. The role requires a blend of analytical rigor, cross-functional collaboration, vendor management, and team development. Key Responsibilities : Leadership and Team Development Manage, mentor, and develop a team of claims analysts and coordinators Establish team KPIs and performance standards aligned with corporate goals Foster a culture of accountability, continuous improvement, and customer service Claims Oversight and Risk Mitigation Lead the end-to-end process for transportation, warehouse, and supplier claims Oversee accurate and timely entry, tracking, and resolution of claims across systems Collaborate with internal teams (Logistics, AR, QA, Procurement, etc.) to resolve issues Vendor and Partner Collaboration Serve as primary escalation point for external vendors including steamship lines, carriers, warehouses, and suppliers Negotiate resolutions, ensure compliance with service level agreements, and guide corrective action initiatives Loss Prevention and Root Cause Analysis Analyze claims trends and loss patterns to drive strategic prevention initiatives Deliver regular reports to senior leadership with insights, root causes, and recommendations Partner with operations and inventory management teams to reduce outdated, surplus, or damaged inventory Compliance and Documentation Ensure all claims meet legal, financial, and insurance documentation standards Oversee Certificate of Liability Insurance requests and related recordkeeping Support Accounts Receivable with customer deductions tied to damages, shortages, and returns Qualifications : Bachelor's degree in Business, Supply Chain, Logistics, or a related field; advanced degree a plus 7-10 years of experience in inventory claims, cargo loss, or risk management, with at least 2 years in a leadership capacity Strong working knowledge of freight claims processes, transportation/logistics networks, and warehousing operations Excellent communication and negotiation skills across internal and external stakeholders Advanced Microsoft Excel and data analysis skills; ERP or claims management system experience preferred Proven ability to lead through ambiguity, manage competing priorities, and drive cross-functional alignment Annual Salary : $125,000 - $140,000 annually Our Benefits : We care about your total well-being and will support you with the following, subject to your location and role. Health:?Medical, dental and vision insurance, Company-paid life, accident and long-term disability insurance, flexible spending accounts Wealth:?Competitive pay, annual bonus opportunity, matching 401(k) with immediate vesting upon enrollment, generous employee referral program Happiness: Professional Growth:?Online training courses, virtual and classroom development experiences, education assistance program Work-Life Balance:?Paid-time off, parental leave, flexible work schedules (subject to your location and role) Team Building:?Employee engagement and recognition programs, wellness, philanthropic and DE&I initiatives, Company-sponsored celebrations, and team-building events The Gellert Global Group of companies is an equal opportunity employer and considers qualified applicants for employment without regard to sex, race, color, religion, ethnic or national origin, gender, sexual orientation, gender identity or expression, age, pregnancy, leave status, disability, veteran status, genetic information and/or any other characteristic or status protected by national, federal, state, or local law. Gellert Global Group?is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact? . PIbe9b9ce5d2b6-2688
Sunrise Senior Living
LPN Med Tech
Sunrise Senior Living Huntington Station, New York
When you join Sunrise Senior Living, you will be able to use your unique skills to empower residents to live longer, healthier, and happier lives. Not only will you build meaningful relationships with residents, their families, and team members alike, you will also gain joy in serving others and deep fulfillment in your work. Explore how you can follow your passions and shed light on meaningful ways to serve, grow, and shine together. Sunrise Senior Living was again certified as a Great Place to Work by Activated Insights. This is the 8th time Sunrise has received this top culture and workplace designation, highlighting the special place Sunrise is to be a part of. COMMUNITY NAME Sunrise of Huntington Job ID 44 JOB OVERVIEW The LPN Medication Care Manager is responsible for providing the highest degree of quality care and services by administering medication and treatments in a safe organized manner. Responsibilities include but are not limited to administration of medications, documentation of medication administration, conducting SHUs, and providing resident care while demonstrating the Mission for Sunrise Senior Living, "to champion the quality of life for all seniors" in accordance with federal, state/provincial, and local laws, standards and regulations and Sunrise Senior Living policies to promote the highest degree of quality care and services to our residents. RESPONSIBILITIES & QUALIFICATIONS Essential Duties As a part of the Sunrise team, supporting our Mission, Principles of Service and Core Values is a fundamental part of this job. Our foundational belief is the sacred value of human life. The unique responsibilities for this role include but are not limited to the essential functions listed as follows: Medication Administration Provide the highest degree of quality care and services by administering medication and treatments in a safe organized manner. Review, read, notate, and initial the electronic health record to document and learn about pertinent information about residents. Receive medication updates from Resident Care Director (RCD) or Wellness Nurse. Administer, assist with, and observe medications and treatments for each resident using the medication administration record and the Six Rights of Medication Pass ("Right" resident, medication, dosage, time, route, right to refuse). Ensure that medications are passed according to times utilizing a mobile medication cart. Document and initial as medications are given and ensure that appropriate documentation is completed for refusal or missed doses. Maintain confidentiality of all resident information including resident medication among other residents. Report all resident concerns and unavailable medication while administering the medication to the RCD or Wellness Nurse. Restock medication cart after all medication passes. Assist in checking medication regardless of packaging system. Assess the residents to determine need for "as needed medication" and appropriately document and report to supervisor. Count all narcotics with another Medication Care Manager (MCM) or Lead Care Manager (LCM) each shift and report discrepancies to the RCD or Wellness Nurse. Maintain and clean the Medication Room, medication carts, and treatment carts for neatness, cleanliness, availability of medications, and expired medications. Follow re-fill process for medications. Help residents maintain independence and promote dignity and physical safety of each resident adhering to the Sunrise Principles of Service. Strive to understand and respond to each resident with empathy, always remaining mindful of the resident's unique communication patterns, history, and basic human needs. Practice routinely good standard care precautions of cleanliness, hygiene, and health. Audit medication carts. Resident Care Notify RCD of any resident and/or family concerns. Attend and actively participates in daily Cross Over meetings facilitated by the LCM. Conduct Service and Health Updates as directed by RCD. Participate in the development of the Individualized Service Plans (ISP). Transcribe orders. Risk Management and General Safety Partner with community team to ensure community is in compliance with national/provincial regulations pertaining to occupational health and safety requirements, promoting Risk Management programs and policies, and adhering to safety rules and regulations. Practice safety procedures at all times including Personal Protective Equipment (PPE), fire extinguishers, Safety Data Sheets (SDS), and Lockout Tagout procedures. Report all accidents/incidents immediately. Report all unsafe and hazardous conditions/equipment immediately. Ensure any cords, carts, equipment, and other hazards are always kept out of the way, not blocking exits, and in compliance with fire codes. Comply with all infection control techniques, placement of bio-hazard containers, removal techniques, procedures, and policies. Understand and practice the proper method of attending to and disposing of, and the possibility of exposure to, blood borne pathogens, bodily fluids, infectious waste, sharp sticks, and hazardous materials. Report occupational exposures to blood, body fluids, infectious materials, sharp sticks and hazardous chemicals immediately. Ensure oxygen tanks are stored safely, exchange guest/resident's tanks when empty, and monitor to make sure liters of oxygen are at prescribed levels. Training and Contributing to Team Success Participate as a member of a team and commit to working toward team goals. Demonstrate in daily interactions with others, our Team Member Credo. Commit to serving our residents and guests through our Principles of Service. Contribute to the overall engagement programs and processes (customer and team member engagement) including participating in the team member engagement survey and engagement improvement planning workshops. Attend regular meetings; Town Hall, Department Team, Cross Over, Medication Technician and others as directed by the Supervisor/Department Coordinator. Attend regular training by RCD and neighborhood coordinators. May be designated as shift supervisor. May supervise other medication care managers. Maintain compliance in assigned required training and all training required by state/province or other regulating authorities as applicable to this role to ensure that Sunrise standards are always met. Perform other duties as assigned. Core Competencies Ability to make choices and decisions and act in the resident's best interest Ability to react and remain calm in difficult situations Ability to handle multiple priorities Possess written and verbal skills for effective communication and level of understanding Demonstrate good judgment, problem solving and decision-making skills Experience and Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed throughout this job description are representative of the knowledge, skills, and abilities required. LPN, LVN, or state/province specific licensed nurse credential In states/provinces where appropriate, must maintain certifications Maintain the following certifications and ongoing training and re-education as required by Sunrise and state/provincial regulations: o CPR and First Aid Must be at least 18 years of age Previous experience working with seniors preferred Desire to serve and care for seniors As applicable, all Sunrise team members who drive a Sunrise vehicle must sign the Driver job description and understand the key essential duties for safety and regulatory compliance ABOUT SUNRISE Ready to take the next step and make a bigger impact than you ever imagined? As part of our team, you will help brighten the future for everyone at Sunrise and beyond. That is why we make it a priority to celebrate the unique ways you bring moments of togetherness and joy to everyone you serve. And when combined with the support, benefits, and growth opportunities we offer, the result is a career that PositivelyShines with everything you need to reach your goals - at work and in your life. We also offer benefits and other compensation that include: Medical, Dental, Vision, Life, and Disability Plans Retirement Savings Plans Employee Assistant Program / Discount Program Paid time off (PTO), sick time, and holiday pay myFlexPay offered to get paid within hours of a shift Tuition Reimbursement In addition to base compensation, Sunrise may offer discretionary and/or non-discretionary bonuses. The eligibility to receive such a bonus will depend on the employee's position, plan/program offered by Sunrise at the time, and required performance pursuant to the plan/program. Some benefits have eligibility requirements Apply today to learn why Sunrise Senior Living is a certified Great Place to Work PRE-EMPLOYMENT REQUIREMENTS Sunrise considers the health and safety of its residents, family members, and team members among its highest priorities . click apply for full job details
03/01/2026
Full time
When you join Sunrise Senior Living, you will be able to use your unique skills to empower residents to live longer, healthier, and happier lives. Not only will you build meaningful relationships with residents, their families, and team members alike, you will also gain joy in serving others and deep fulfillment in your work. Explore how you can follow your passions and shed light on meaningful ways to serve, grow, and shine together. Sunrise Senior Living was again certified as a Great Place to Work by Activated Insights. This is the 8th time Sunrise has received this top culture and workplace designation, highlighting the special place Sunrise is to be a part of. COMMUNITY NAME Sunrise of Huntington Job ID 44 JOB OVERVIEW The LPN Medication Care Manager is responsible for providing the highest degree of quality care and services by administering medication and treatments in a safe organized manner. Responsibilities include but are not limited to administration of medications, documentation of medication administration, conducting SHUs, and providing resident care while demonstrating the Mission for Sunrise Senior Living, "to champion the quality of life for all seniors" in accordance with federal, state/provincial, and local laws, standards and regulations and Sunrise Senior Living policies to promote the highest degree of quality care and services to our residents. RESPONSIBILITIES & QUALIFICATIONS Essential Duties As a part of the Sunrise team, supporting our Mission, Principles of Service and Core Values is a fundamental part of this job. Our foundational belief is the sacred value of human life. The unique responsibilities for this role include but are not limited to the essential functions listed as follows: Medication Administration Provide the highest degree of quality care and services by administering medication and treatments in a safe organized manner. Review, read, notate, and initial the electronic health record to document and learn about pertinent information about residents. Receive medication updates from Resident Care Director (RCD) or Wellness Nurse. Administer, assist with, and observe medications and treatments for each resident using the medication administration record and the Six Rights of Medication Pass ("Right" resident, medication, dosage, time, route, right to refuse). Ensure that medications are passed according to times utilizing a mobile medication cart. Document and initial as medications are given and ensure that appropriate documentation is completed for refusal or missed doses. Maintain confidentiality of all resident information including resident medication among other residents. Report all resident concerns and unavailable medication while administering the medication to the RCD or Wellness Nurse. Restock medication cart after all medication passes. Assist in checking medication regardless of packaging system. Assess the residents to determine need for "as needed medication" and appropriately document and report to supervisor. Count all narcotics with another Medication Care Manager (MCM) or Lead Care Manager (LCM) each shift and report discrepancies to the RCD or Wellness Nurse. Maintain and clean the Medication Room, medication carts, and treatment carts for neatness, cleanliness, availability of medications, and expired medications. Follow re-fill process for medications. Help residents maintain independence and promote dignity and physical safety of each resident adhering to the Sunrise Principles of Service. Strive to understand and respond to each resident with empathy, always remaining mindful of the resident's unique communication patterns, history, and basic human needs. Practice routinely good standard care precautions of cleanliness, hygiene, and health. Audit medication carts. Resident Care Notify RCD of any resident and/or family concerns. Attend and actively participates in daily Cross Over meetings facilitated by the LCM. Conduct Service and Health Updates as directed by RCD. Participate in the development of the Individualized Service Plans (ISP). Transcribe orders. Risk Management and General Safety Partner with community team to ensure community is in compliance with national/provincial regulations pertaining to occupational health and safety requirements, promoting Risk Management programs and policies, and adhering to safety rules and regulations. Practice safety procedures at all times including Personal Protective Equipment (PPE), fire extinguishers, Safety Data Sheets (SDS), and Lockout Tagout procedures. Report all accidents/incidents immediately. Report all unsafe and hazardous conditions/equipment immediately. Ensure any cords, carts, equipment, and other hazards are always kept out of the way, not blocking exits, and in compliance with fire codes. Comply with all infection control techniques, placement of bio-hazard containers, removal techniques, procedures, and policies. Understand and practice the proper method of attending to and disposing of, and the possibility of exposure to, blood borne pathogens, bodily fluids, infectious waste, sharp sticks, and hazardous materials. Report occupational exposures to blood, body fluids, infectious materials, sharp sticks and hazardous chemicals immediately. Ensure oxygen tanks are stored safely, exchange guest/resident's tanks when empty, and monitor to make sure liters of oxygen are at prescribed levels. Training and Contributing to Team Success Participate as a member of a team and commit to working toward team goals. Demonstrate in daily interactions with others, our Team Member Credo. Commit to serving our residents and guests through our Principles of Service. Contribute to the overall engagement programs and processes (customer and team member engagement) including participating in the team member engagement survey and engagement improvement planning workshops. Attend regular meetings; Town Hall, Department Team, Cross Over, Medication Technician and others as directed by the Supervisor/Department Coordinator. Attend regular training by RCD and neighborhood coordinators. May be designated as shift supervisor. May supervise other medication care managers. Maintain compliance in assigned required training and all training required by state/province or other regulating authorities as applicable to this role to ensure that Sunrise standards are always met. Perform other duties as assigned. Core Competencies Ability to make choices and decisions and act in the resident's best interest Ability to react and remain calm in difficult situations Ability to handle multiple priorities Possess written and verbal skills for effective communication and level of understanding Demonstrate good judgment, problem solving and decision-making skills Experience and Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed throughout this job description are representative of the knowledge, skills, and abilities required. LPN, LVN, or state/province specific licensed nurse credential In states/provinces where appropriate, must maintain certifications Maintain the following certifications and ongoing training and re-education as required by Sunrise and state/provincial regulations: o CPR and First Aid Must be at least 18 years of age Previous experience working with seniors preferred Desire to serve and care for seniors As applicable, all Sunrise team members who drive a Sunrise vehicle must sign the Driver job description and understand the key essential duties for safety and regulatory compliance ABOUT SUNRISE Ready to take the next step and make a bigger impact than you ever imagined? As part of our team, you will help brighten the future for everyone at Sunrise and beyond. That is why we make it a priority to celebrate the unique ways you bring moments of togetherness and joy to everyone you serve. And when combined with the support, benefits, and growth opportunities we offer, the result is a career that PositivelyShines with everything you need to reach your goals - at work and in your life. We also offer benefits and other compensation that include: Medical, Dental, Vision, Life, and Disability Plans Retirement Savings Plans Employee Assistant Program / Discount Program Paid time off (PTO), sick time, and holiday pay myFlexPay offered to get paid within hours of a shift Tuition Reimbursement In addition to base compensation, Sunrise may offer discretionary and/or non-discretionary bonuses. The eligibility to receive such a bonus will depend on the employee's position, plan/program offered by Sunrise at the time, and required performance pursuant to the plan/program. Some benefits have eligibility requirements Apply today to learn why Sunrise Senior Living is a certified Great Place to Work PRE-EMPLOYMENT REQUIREMENTS Sunrise considers the health and safety of its residents, family members, and team members among its highest priorities . click apply for full job details

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