Job Title: Executive Assistant to the CEO Location: Texarkana Area Position Type: Full-Time About the Opportunity Express Employment Professionals is seeking a highly organized and proactive Executive Assistant to support a CEO in a dynamic, fast-paced environment. This role requires a high level of professionalism, discretion, and the ability to anticipate needs before they arise. The ideal candidate thrives in a support role, enjoys managing details, and understands the importance of confidentiality and executive presence. Position Summary The Executive Assistant provides comprehensive administrative and personal support to the CEO. This individual serves as a trusted partner, managing schedules, communications, and priorities while ensuring the CEO's time is used effectively and strategically. Primary Responsibilities Executive Support Manage and maintain a moderate-volume executive calendar, anticipating needs and preparing for upcoming commitments. Plan, coordinate, and ensure the CEO's schedule is followed and respected. Serve as a gatekeeper and liaison for internal and external contacts. Coordinate meetings, prepare agendas, compile materials, and ensure timely follow-up. Draft, proofread, and edit correspondence, presentations, and communications. Monitor, screen, and distribute incoming communications, including business and personal emails. Take meeting minutes as needed and track action items. Support board and committee preparation, project tracking, and special initiatives. Coordinate travel arrangements, itineraries, and logistics. Conduct research, gather and analyze information, and prepare reports and documents. Maintain organized and confidential filing systems for both business and personal matters. Serve as a professional and welcoming point of contact for staff, partners, and community stakeholders. Confidential & Personal Support Assist with personal appointments, reservations, and time-sensitive matters. Provide scheduling coordination where personal and professional commitments overlap. Handle occasional household or family-related administrative items to ensure schedule efficiency. Build a supportive working relationship with the CEO's spouse as needed to assist with personal logistics. Maintain the highest level of confidentiality and discretion at all times. Secondary Responsibilities Provide occasional support to the Marketing department as needed. Offer backup assistance to other executive support staff when necessary. Contribute to a positive, collaborative team environment. Perform additional duties as assigned. Qualifications Exceptional organizational and time-management skills with the ability to handle multiple priorities. Strong written and verbal communication skills. High proficiency in Microsoft Office Suite (especially Excel), QuickBooks, and modern productivity tools. Professional demeanor with a polished presence. Strong problem-solving skills with the ability to anticipate needs and take initiative. Adaptable, calm under pressure, and dependable. Customer-service mindset with strong interpersonal skills. Proven ability to handle highly confidential information with discretion. PandoLogic. Category:Administrative,
03/05/2026
Full time
Job Title: Executive Assistant to the CEO Location: Texarkana Area Position Type: Full-Time About the Opportunity Express Employment Professionals is seeking a highly organized and proactive Executive Assistant to support a CEO in a dynamic, fast-paced environment. This role requires a high level of professionalism, discretion, and the ability to anticipate needs before they arise. The ideal candidate thrives in a support role, enjoys managing details, and understands the importance of confidentiality and executive presence. Position Summary The Executive Assistant provides comprehensive administrative and personal support to the CEO. This individual serves as a trusted partner, managing schedules, communications, and priorities while ensuring the CEO's time is used effectively and strategically. Primary Responsibilities Executive Support Manage and maintain a moderate-volume executive calendar, anticipating needs and preparing for upcoming commitments. Plan, coordinate, and ensure the CEO's schedule is followed and respected. Serve as a gatekeeper and liaison for internal and external contacts. Coordinate meetings, prepare agendas, compile materials, and ensure timely follow-up. Draft, proofread, and edit correspondence, presentations, and communications. Monitor, screen, and distribute incoming communications, including business and personal emails. Take meeting minutes as needed and track action items. Support board and committee preparation, project tracking, and special initiatives. Coordinate travel arrangements, itineraries, and logistics. Conduct research, gather and analyze information, and prepare reports and documents. Maintain organized and confidential filing systems for both business and personal matters. Serve as a professional and welcoming point of contact for staff, partners, and community stakeholders. Confidential & Personal Support Assist with personal appointments, reservations, and time-sensitive matters. Provide scheduling coordination where personal and professional commitments overlap. Handle occasional household or family-related administrative items to ensure schedule efficiency. Build a supportive working relationship with the CEO's spouse as needed to assist with personal logistics. Maintain the highest level of confidentiality and discretion at all times. Secondary Responsibilities Provide occasional support to the Marketing department as needed. Offer backup assistance to other executive support staff when necessary. Contribute to a positive, collaborative team environment. Perform additional duties as assigned. Qualifications Exceptional organizational and time-management skills with the ability to handle multiple priorities. Strong written and verbal communication skills. High proficiency in Microsoft Office Suite (especially Excel), QuickBooks, and modern productivity tools. Professional demeanor with a polished presence. Strong problem-solving skills with the ability to anticipate needs and take initiative. Adaptable, calm under pressure, and dependable. Customer-service mindset with strong interpersonal skills. Proven ability to handle highly confidential information with discretion. PandoLogic. Category:Administrative,
Accounts Payable/ 401K/ Amazing Benefits/ Automotive This Jobot Job is hosted by: Haley Lucas Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $22 - $28 per hour A bit about us: We are seeking a dynamic and experienced Accounts Payable professional for a t position in the fast-paced Automotive industry. The successful candidate will be responsible for managing all facets of Accounts Payable processes, including data entry, expense reports, vendor applications, and month-end procedures. This role requires a high level of proficiency in Excel and a solid understanding of general accounting procedures. Experience in the automotive industry is a significant plus. Why join us? 401K match Bonus Medical/Dental/Vision Opportunity for quick promotions and growth Amazing PTO package Strong and stable organization Great leadership Job Details Responsibilities: As an Accounts Payable professional, your key responsibilities will include: 1. Overseeing the full cycle of accounts payable, including invoice processing, 3-way match, and check cutting. 2. Processing over 4,000 invoices per month, ensuring accuracy and timeliness. 3. Managing vendor applications, building and maintaining strong relationships with vendors. 4. Utilizing the Reynolds and Reynolds system for accounts payable management. 5. Performing data entry tasks with a high level of accuracy. 6. Preparing and analyzing income statements, providing insights and recommendations to the finance team. 7. Utilizing Excel for data analysis and reporting. 8. Collaborating with different departments and communicating effectively with internal and external stakeholders. Qualifications: The ideal candidate for this role will possess: 1. A minimum of 2-3 years of experience in Accounts Payable, preferably in the automotive or engineering industry. 2. Proficiency in the Reynolds and Reynolds system. 3. Proven experience in processing high volumes of invoices (over 4,000 per month). 4. Expertise in managing the full cycle of accounts payable, including 3-way match and check cutting. 5. Proficiency in Excel for data analysis and reporting. 6. Experience in managing vendor applications. 7. Strong understanding of income statements. 8. Excellent data entry skills with a high level of accuracy. 9. Strong communication and interpersonal skills, with the ability to build and maintain relationships with vendors. 10. Exceptional organizational skills, with the ability to manage multiple tasks and priorities in a fast-paced environment. This is an exciting opportunity for a seasoned Accounts Payable professional to join a dynamic team in the Engineering industry. If you have the relevant experience and skills, we would love to hear from you. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
03/05/2026
Full time
Accounts Payable/ 401K/ Amazing Benefits/ Automotive This Jobot Job is hosted by: Haley Lucas Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $22 - $28 per hour A bit about us: We are seeking a dynamic and experienced Accounts Payable professional for a t position in the fast-paced Automotive industry. The successful candidate will be responsible for managing all facets of Accounts Payable processes, including data entry, expense reports, vendor applications, and month-end procedures. This role requires a high level of proficiency in Excel and a solid understanding of general accounting procedures. Experience in the automotive industry is a significant plus. Why join us? 401K match Bonus Medical/Dental/Vision Opportunity for quick promotions and growth Amazing PTO package Strong and stable organization Great leadership Job Details Responsibilities: As an Accounts Payable professional, your key responsibilities will include: 1. Overseeing the full cycle of accounts payable, including invoice processing, 3-way match, and check cutting. 2. Processing over 4,000 invoices per month, ensuring accuracy and timeliness. 3. Managing vendor applications, building and maintaining strong relationships with vendors. 4. Utilizing the Reynolds and Reynolds system for accounts payable management. 5. Performing data entry tasks with a high level of accuracy. 6. Preparing and analyzing income statements, providing insights and recommendations to the finance team. 7. Utilizing Excel for data analysis and reporting. 8. Collaborating with different departments and communicating effectively with internal and external stakeholders. Qualifications: The ideal candidate for this role will possess: 1. A minimum of 2-3 years of experience in Accounts Payable, preferably in the automotive or engineering industry. 2. Proficiency in the Reynolds and Reynolds system. 3. Proven experience in processing high volumes of invoices (over 4,000 per month). 4. Expertise in managing the full cycle of accounts payable, including 3-way match and check cutting. 5. Proficiency in Excel for data analysis and reporting. 6. Experience in managing vendor applications. 7. Strong understanding of income statements. 8. Excellent data entry skills with a high level of accuracy. 9. Strong communication and interpersonal skills, with the ability to build and maintain relationships with vendors. 10. Exceptional organizational skills, with the ability to manage multiple tasks and priorities in a fast-paced environment. This is an exciting opportunity for a seasoned Accounts Payable professional to join a dynamic team in the Engineering industry. If you have the relevant experience and skills, we would love to hear from you. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here:
McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve - we care. What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow's health today, we want to hear from you. The Payroll & Operations Administrative Assistant supports attendance, timekeeping, payroll preparation, and workforce performance programs by maintaining accurate records, verifying data across multiple systems, and ensuring compliance with company policies. This role plays a critical support function in payroll readiness, attendance policy application, disciplinary documentation, and incentive program tracking. Work is performed within established guidelines and systems, with a strong focus on accuracy, documentation, and deadlines. Essential Duties & Responsibilities Critical Requirements: High school diploma or equivalent required Experience with Family and Medical Leave Act (FMLA), Short-Term Disability (STD), Paid Time Off (PTO), and Leave of Absence (LOA) payroll applications Experience with MS Office (specifically proficiency in Excel) required. Attendance, Timekeeping & Payroll Support Maintain and update attendance and timekeeping trackers, including correction of missed punches and verification of long or short lunches Cross-reference attendance emails, system reports, and trackers to ensure accurate records Conduct routine audits of attendance and timekeeping trackers to identify discrepancies Review timecards for accuracy and completeness and approve timecards prior to payroll deadlines Review payroll systems for missing punches and initiate correction requests as needed Verify employee PTO balances and payroll applications within ADP Track special work hour classifications, including Fly-Away hours and volunteer shift hours, and apply required manual adjustments such as overtime reclassification Track, record, and apply Family and Medical Leave Act (FMLA), Short-Term Disability (STD), Paid Time Off (PTO), and Leave of Absence (LOA) payroll applications Adjust PTO accruals following employee return from leave, in accordance with policy Disciplinary Actions, Incentives & Performance Programs Prepare and maintain disciplinary action (DA) documentation related to attendance, behavior, safety, labor management (LM), and DPMO performance Determine disciplinary action eligibility through system reports and operational verification Draft, issue, and track LM-related disciplinary actions in accordance with established guidelines Track DPMO errors and issue associated disciplinary actions when required Record disciplinary action disqualifications affecting incentive eligibility, including YES incentive pay Maintain Opt-Out and YES incentive eligibility lists and ensure accurate updates Tracker, Data & System Management Create and maintain attendance, performance, and payroll trackers for new hires and new calendar years Update YDYW (Your Day, Your Way) time allocations annually Maintain claim documentation, Matrix email records, and related tracking files Track approved and denied claims and maintain supporting documentation Support ongoing data integrity through routine tracker audits and system cross-checks Systems & Tools Timekeeping and payroll systems (e.g., ADP) Attendance, incentive, and disciplinary tracking tools BOT and system-generated performance and attendance reports Email and document management systems Knowledge, Skills & Abilities Basic knowledge of attendance, timekeeping, and payroll processes Strong attention to detail and data accuracy Ability to follow detailed procedures and meet strict payroll and reporting deadlines Ability to handle confidential employee information with discretion Strong organizational and documentation skills Ability to identify discrepancies and escalate issues according to defined processes Problem Solving & Complexity Performs routine, recurring tasks of moderate volume and defined scope Identifies data inconsistencies, missing information, or policy exceptions and follows established escalation paths Work is guided by documented procedures, policies, and system rules Education & Experience Prior administrative, payroll, or timekeeping experience preferred On-the-job training provided for systems, policies, and procedures We are proud to offer a competitive compensation package at McKesson as part of our Total Rewards. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. The pay range shown below is aligned with McKesson's pay philosophy, and pay will always be compliant with any applicable regulations. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered. For more information regarding benefits at McKesson, please click here. Our Base Pay Range for this position $20.32 - $33.86 McKesson has become aware of online recruiting-related scams in which individuals who are not affiliated with or authorized by McKesson are using McKesson's (or affiliated entities, like CoverMyMeds or RxCrossroads) name in fraudulent emails, job postings or social media messages. In light of these scams, please bear the following in mind: McKesson Talent Advisors will never solicit money or credit card information in connection with a McKesson job application. McKesson Talent Advisors do not communicate with candidates via online chatrooms or using email accounts such as Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with candidates. McKesson job postings are posted on our career site: . McKesson is an Equal Opportunity Employer McKesson provides equal employment opportunities to applicants and employees, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other legally protected category. For additional information on McKesson's full Equal Employment Opportunity policies, visit our Equal Employment Opportunity page. McKesson welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you require accommodation please contact us by sending an email to . Join us at McKesson!
03/05/2026
McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve - we care. What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow's health today, we want to hear from you. The Payroll & Operations Administrative Assistant supports attendance, timekeeping, payroll preparation, and workforce performance programs by maintaining accurate records, verifying data across multiple systems, and ensuring compliance with company policies. This role plays a critical support function in payroll readiness, attendance policy application, disciplinary documentation, and incentive program tracking. Work is performed within established guidelines and systems, with a strong focus on accuracy, documentation, and deadlines. Essential Duties & Responsibilities Critical Requirements: High school diploma or equivalent required Experience with Family and Medical Leave Act (FMLA), Short-Term Disability (STD), Paid Time Off (PTO), and Leave of Absence (LOA) payroll applications Experience with MS Office (specifically proficiency in Excel) required. Attendance, Timekeeping & Payroll Support Maintain and update attendance and timekeeping trackers, including correction of missed punches and verification of long or short lunches Cross-reference attendance emails, system reports, and trackers to ensure accurate records Conduct routine audits of attendance and timekeeping trackers to identify discrepancies Review timecards for accuracy and completeness and approve timecards prior to payroll deadlines Review payroll systems for missing punches and initiate correction requests as needed Verify employee PTO balances and payroll applications within ADP Track special work hour classifications, including Fly-Away hours and volunteer shift hours, and apply required manual adjustments such as overtime reclassification Track, record, and apply Family and Medical Leave Act (FMLA), Short-Term Disability (STD), Paid Time Off (PTO), and Leave of Absence (LOA) payroll applications Adjust PTO accruals following employee return from leave, in accordance with policy Disciplinary Actions, Incentives & Performance Programs Prepare and maintain disciplinary action (DA) documentation related to attendance, behavior, safety, labor management (LM), and DPMO performance Determine disciplinary action eligibility through system reports and operational verification Draft, issue, and track LM-related disciplinary actions in accordance with established guidelines Track DPMO errors and issue associated disciplinary actions when required Record disciplinary action disqualifications affecting incentive eligibility, including YES incentive pay Maintain Opt-Out and YES incentive eligibility lists and ensure accurate updates Tracker, Data & System Management Create and maintain attendance, performance, and payroll trackers for new hires and new calendar years Update YDYW (Your Day, Your Way) time allocations annually Maintain claim documentation, Matrix email records, and related tracking files Track approved and denied claims and maintain supporting documentation Support ongoing data integrity through routine tracker audits and system cross-checks Systems & Tools Timekeeping and payroll systems (e.g., ADP) Attendance, incentive, and disciplinary tracking tools BOT and system-generated performance and attendance reports Email and document management systems Knowledge, Skills & Abilities Basic knowledge of attendance, timekeeping, and payroll processes Strong attention to detail and data accuracy Ability to follow detailed procedures and meet strict payroll and reporting deadlines Ability to handle confidential employee information with discretion Strong organizational and documentation skills Ability to identify discrepancies and escalate issues according to defined processes Problem Solving & Complexity Performs routine, recurring tasks of moderate volume and defined scope Identifies data inconsistencies, missing information, or policy exceptions and follows established escalation paths Work is guided by documented procedures, policies, and system rules Education & Experience Prior administrative, payroll, or timekeeping experience preferred On-the-job training provided for systems, policies, and procedures We are proud to offer a competitive compensation package at McKesson as part of our Total Rewards. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. The pay range shown below is aligned with McKesson's pay philosophy, and pay will always be compliant with any applicable regulations. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered. For more information regarding benefits at McKesson, please click here. Our Base Pay Range for this position $20.32 - $33.86 McKesson has become aware of online recruiting-related scams in which individuals who are not affiliated with or authorized by McKesson are using McKesson's (or affiliated entities, like CoverMyMeds or RxCrossroads) name in fraudulent emails, job postings or social media messages. In light of these scams, please bear the following in mind: McKesson Talent Advisors will never solicit money or credit card information in connection with a McKesson job application. McKesson Talent Advisors do not communicate with candidates via online chatrooms or using email accounts such as Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with candidates. McKesson job postings are posted on our career site: . McKesson is an Equal Opportunity Employer McKesson provides equal employment opportunities to applicants and employees, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other legally protected category. For additional information on McKesson's full Equal Employment Opportunity policies, visit our Equal Employment Opportunity page. McKesson welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you require accommodation please contact us by sending an email to . Join us at McKesson!
Description The Administrative Assistant supports the Plant Manager and Management Team, ensuring smooth daily operations through professional reception and administrative services. This position serves as the first point of contact for visitors, vendors, employees and customers, requiring a professional demeanor and a commitment to representing the organization values and culture, contributing to an inclusive, respectful, and collaborative workplace environment. Responsibilities include: Greet and assist visitors in the reception area, determine the purpose of their visit, and direct them accordingly. Maintain accurate records of all customers, visitors and contractors and ensure proper registration for those with legitimate business on-site. Notify relevant personnel of visitor arrivals and arrange personal escorts when necessary. Provide guest access credentials, including internet passwords and user IDs. May conduct inspections of personal items for incoming/outgoing visitors and employees, as required. Provide administrative support to management with calendar management, meeting coordination, preparing memos, reports, and documents to assist managers and supervisors with administrative tasks. Provide support to the Plant Manager and staff as needed. Serve as point of contact for service vendors (e.g., coffee, vending machines, cleaning services). Schedule and oversee vendor visits and service delivery. Oversee office and break room supplies, ensuring timely ordering, stocking, and distribution. Receive, sort, and distribute incoming mail and publications. Coordinate express mail services (e.g., FedEx, UPS) for pickups and deliveries. Coordinate lunch orders and coordination for meetings and events. Handling sensitive information confidently while collaborating with all departments in the plant. Coordinate uniform distribution, collection, inventory and pickup; assist employees as needed; Communicate with uniform vendors to ensure timely delivery and quality standards. Support initiatives that enhance the overall employee experience. Create purchase requisitions using TAP/SAP for administrative and general needs. Track and reconcile purchase orders and deliveries. Complete Goods Receipts in TAP/SAP. Arrange travel accommodations, including flights, transportation, and lodging. Coordinate customer visits to the facility in collaboration with the sales team. Maintain a clean and welcoming environment across the lobby, front office, meeting rooms, and breakroom. Regularly monitor facility conditions, report maintenance issues, and coordinate minor repairs and servicing of office equipment such as printers and coffee machines. Assist HR with onboarding logistics and employee engagement activities. Help organize employee recognition events and wellness initiatives Use good judgement and problem-solving skills to ensure quick resolution and escalation of daily issues. Additional Skills & Qualifications Administration Customer Service Reception Data entry Manufacturing/distribution experience in a plant ideal Support of upper management Job Type & Location This is a Contract to Hire position based out of Pennsauken, NJ. Pay and Benefits The pay range for this position is $25.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Pennsauken,NJ. Application Deadline This position is anticipated to close on Mar 9, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
03/05/2026
Full time
Description The Administrative Assistant supports the Plant Manager and Management Team, ensuring smooth daily operations through professional reception and administrative services. This position serves as the first point of contact for visitors, vendors, employees and customers, requiring a professional demeanor and a commitment to representing the organization values and culture, contributing to an inclusive, respectful, and collaborative workplace environment. Responsibilities include: Greet and assist visitors in the reception area, determine the purpose of their visit, and direct them accordingly. Maintain accurate records of all customers, visitors and contractors and ensure proper registration for those with legitimate business on-site. Notify relevant personnel of visitor arrivals and arrange personal escorts when necessary. Provide guest access credentials, including internet passwords and user IDs. May conduct inspections of personal items for incoming/outgoing visitors and employees, as required. Provide administrative support to management with calendar management, meeting coordination, preparing memos, reports, and documents to assist managers and supervisors with administrative tasks. Provide support to the Plant Manager and staff as needed. Serve as point of contact for service vendors (e.g., coffee, vending machines, cleaning services). Schedule and oversee vendor visits and service delivery. Oversee office and break room supplies, ensuring timely ordering, stocking, and distribution. Receive, sort, and distribute incoming mail and publications. Coordinate express mail services (e.g., FedEx, UPS) for pickups and deliveries. Coordinate lunch orders and coordination for meetings and events. Handling sensitive information confidently while collaborating with all departments in the plant. Coordinate uniform distribution, collection, inventory and pickup; assist employees as needed; Communicate with uniform vendors to ensure timely delivery and quality standards. Support initiatives that enhance the overall employee experience. Create purchase requisitions using TAP/SAP for administrative and general needs. Track and reconcile purchase orders and deliveries. Complete Goods Receipts in TAP/SAP. Arrange travel accommodations, including flights, transportation, and lodging. Coordinate customer visits to the facility in collaboration with the sales team. Maintain a clean and welcoming environment across the lobby, front office, meeting rooms, and breakroom. Regularly monitor facility conditions, report maintenance issues, and coordinate minor repairs and servicing of office equipment such as printers and coffee machines. Assist HR with onboarding logistics and employee engagement activities. Help organize employee recognition events and wellness initiatives Use good judgement and problem-solving skills to ensure quick resolution and escalation of daily issues. Additional Skills & Qualifications Administration Customer Service Reception Data entry Manufacturing/distribution experience in a plant ideal Support of upper management Job Type & Location This is a Contract to Hire position based out of Pennsauken, NJ. Pay and Benefits The pay range for this position is $25.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Pennsauken,NJ. Application Deadline This position is anticipated to close on Mar 9, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
Medical Administrative Assistant Washington, DC $20-26 USD/hour Highlight: • Industry: Hospital & Healthcare • Employment Type: Contract-to-Potential Hire (4-6 months) • Location: Washington, DC Working with an extensive client base, TEKsystems is searching for experienced Medical Administrative professionals in the DC, Maryland, and Northern Virginia area! Benefits of this Role: Opportunity to work for one of the top three Healthcare Organization in the DMV area Work with a friendly team Helpful and supportive leadership and executives Great Benefits - Take advantage of a Blue Cross Blue Shield benefits package (Dental, vision, 401k) Top Local Company -Join the largest employer and hospital in DMV Publicly Traded - Enjoy the stability of working for a publicly traded business Best-In-Class Training - This client hires based on character, not just skillset as skills can be trained Growth Opportunities - Look forward to the opportunity to cross-train and chase internal promotions A Day in the Role: This individual will be working at a Healthcare and Clinical Organization supporting a large high-volume clinic as an Administrative Assistant They will be managing the Doctor's calendars, but mainly on the patient side They will be providing patient support, scheduling appointments, and making sure they have received the attention that they need They are also going to take a lot of calls They will take calls specifically for their doctors, and there is also a rotating phone that any patient may call that they just have to answer and answer no matter what patient it is for what doctor They will be dabbling a little bit into the insurance, but they will be leaning on the clinic to be getting the insurance verified and authorized They will have Patient and Physician interaction, so they must be able to maintain a professional and customer service attitude Their interactions with those two demographics is imperative to their job Provide general administrative/front desk support Hours 40 per week. This is a full time, long term contract to potential perm opportunity with a competitive salary. Requirements: 2+ years experience in Medical Administration or Customer Service Diploma or GED required EMR experience preferred Next Steps: Please apply and The TEKsystems recruiting team will reach out to you to discuss next steps! Contact me with questions: Job Type & Location This is a Contract position based out of Washington, DC. Pay and Benefits The pay range for this position is $20.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Washington,DC. Application Deadline This position is anticipated to close on Mar 13, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
03/05/2026
Full time
Medical Administrative Assistant Washington, DC $20-26 USD/hour Highlight: • Industry: Hospital & Healthcare • Employment Type: Contract-to-Potential Hire (4-6 months) • Location: Washington, DC Working with an extensive client base, TEKsystems is searching for experienced Medical Administrative professionals in the DC, Maryland, and Northern Virginia area! Benefits of this Role: Opportunity to work for one of the top three Healthcare Organization in the DMV area Work with a friendly team Helpful and supportive leadership and executives Great Benefits - Take advantage of a Blue Cross Blue Shield benefits package (Dental, vision, 401k) Top Local Company -Join the largest employer and hospital in DMV Publicly Traded - Enjoy the stability of working for a publicly traded business Best-In-Class Training - This client hires based on character, not just skillset as skills can be trained Growth Opportunities - Look forward to the opportunity to cross-train and chase internal promotions A Day in the Role: This individual will be working at a Healthcare and Clinical Organization supporting a large high-volume clinic as an Administrative Assistant They will be managing the Doctor's calendars, but mainly on the patient side They will be providing patient support, scheduling appointments, and making sure they have received the attention that they need They are also going to take a lot of calls They will take calls specifically for their doctors, and there is also a rotating phone that any patient may call that they just have to answer and answer no matter what patient it is for what doctor They will be dabbling a little bit into the insurance, but they will be leaning on the clinic to be getting the insurance verified and authorized They will have Patient and Physician interaction, so they must be able to maintain a professional and customer service attitude Their interactions with those two demographics is imperative to their job Provide general administrative/front desk support Hours 40 per week. This is a full time, long term contract to potential perm opportunity with a competitive salary. Requirements: 2+ years experience in Medical Administration or Customer Service Diploma or GED required EMR experience preferred Next Steps: Please apply and The TEKsystems recruiting team will reach out to you to discuss next steps! Contact me with questions: Job Type & Location This is a Contract position based out of Washington, DC. Pay and Benefits The pay range for this position is $20.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Washington,DC. Application Deadline This position is anticipated to close on Mar 13, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve - we care. What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow's health today, we want to hear from you. Current Need The Executive Assistant will be experienced in handling a wide range of administrative and executive support-related tasks for Senior Vice President and Vice Presidents in technology and select members of their teams. The ideal candidate is a highly resourceful team player who thrives in a fast-paced environment and can remain flexible, proactive, and efficient under pressure. They demonstrate strong judgment, exceptional written and verbal communication skills, and solid administrative and organizational abilities, with the capacity to balance multiple priorities effectively. Key responsibilities include managing schedules, coordinating information, and maintaining clear communication among all relevant parties. This individual will also serve as a liaison between the SVPs and VPs, other internal departments, and key external clients. Specific Responsibilities Keep the Senior Vice President and Vice Presidents' agendas to date, plan and remind them of meetings. Organize trips (flights, hotel, restaurant, car reservation, etc.). Assist in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings. Anticipate the executives' needs and proactively bringing together appropriate people and resources to support the executive in addressing these issues. Work closely with the SVPs to keep them informed of upcoming commitments and responsibilities and follow up as appropriate. Responsible for content of town halls and other large team meetings. Maintain org charts (Powerpoint expertise) and track budget for the VP team activities. Administrative Duties Participate in the preparation, revision, writing, translation, if necessary, and production of presentations. Handle all general or confidential correspondence for the Vice Presidents. Participate in the preparation and maintenance of files for the SVP's. Filter calls and emails. Prepare expense accounts and submit them for approval. Act as an executive presence for meetings and town halls on behalf of SVP and VPs. Reporting Process & Coordination of Activities Complete and update the different period-end reports verify department expenses and identify discrepancies. Maintain customer confidence and protects operations by keeping information confidential. Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. Handle matters expeditiously, proactively and follow through on projects to successful completion, often with deadline pressures. Attend daily / weekly meetings for each department and provide updates to the VP. Minimum Requirements: Typically requires 6+ years of related experience. Critical Skills: Experience in a similar position supporting Executive level positions Advanced knowledge of the MS Office suite Ease with numbers and experience with document presentation Precise and efficient Ability to work with minimum supervision Ability to plan, organize and manage activities according to priority Ability to work in cooperation with a team and to communicate effectively with internal and external clients Very strong interpersonal skills and the ability to build relationships with stakeholders, including leaders, all staff, contractors and clients High level of professionalism and demonstrated ability to handle confidential information accordingly is crucial in this role Sense of urgency and ability to work under pressure We are proud to offer a competitive compensation package at McKesson as part of our Total Rewards. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. The pay range shown below is aligned with McKesson's pay philosophy, and pay will always be compliant with any applicable regulations. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered. For more information regarding benefits at McKesson, please click here. Our Base Pay Range for this position $31.80 - $53.00 McKesson has become aware of online recruiting-related scams in which individuals who are not affiliated with or authorized by McKesson are using McKesson's (or affiliated entities, like CoverMyMeds or RxCrossroads) name in fraudulent emails, job postings or social media messages. In light of these scams, please bear the following in mind: McKesson Talent Advisors will never solicit money or credit card information in connection with a McKesson job application. McKesson Talent Advisors do not communicate with candidates via online chatrooms or using email accounts such as Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with candidates. McKesson job postings are posted on our career site: . McKesson is an Equal Opportunity Employer McKesson provides equal employment opportunities to applicants and employees, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other legally protected category. For additional information on McKesson's full Equal Employment Opportunity policies, visit our Equal Employment Opportunity page. McKesson welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you require accommodation please contact us by sending an email to . Join us at McKesson!
03/05/2026
McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve - we care. What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow's health today, we want to hear from you. Current Need The Executive Assistant will be experienced in handling a wide range of administrative and executive support-related tasks for Senior Vice President and Vice Presidents in technology and select members of their teams. The ideal candidate is a highly resourceful team player who thrives in a fast-paced environment and can remain flexible, proactive, and efficient under pressure. They demonstrate strong judgment, exceptional written and verbal communication skills, and solid administrative and organizational abilities, with the capacity to balance multiple priorities effectively. Key responsibilities include managing schedules, coordinating information, and maintaining clear communication among all relevant parties. This individual will also serve as a liaison between the SVPs and VPs, other internal departments, and key external clients. Specific Responsibilities Keep the Senior Vice President and Vice Presidents' agendas to date, plan and remind them of meetings. Organize trips (flights, hotel, restaurant, car reservation, etc.). Assist in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings. Anticipate the executives' needs and proactively bringing together appropriate people and resources to support the executive in addressing these issues. Work closely with the SVPs to keep them informed of upcoming commitments and responsibilities and follow up as appropriate. Responsible for content of town halls and other large team meetings. Maintain org charts (Powerpoint expertise) and track budget for the VP team activities. Administrative Duties Participate in the preparation, revision, writing, translation, if necessary, and production of presentations. Handle all general or confidential correspondence for the Vice Presidents. Participate in the preparation and maintenance of files for the SVP's. Filter calls and emails. Prepare expense accounts and submit them for approval. Act as an executive presence for meetings and town halls on behalf of SVP and VPs. Reporting Process & Coordination of Activities Complete and update the different period-end reports verify department expenses and identify discrepancies. Maintain customer confidence and protects operations by keeping information confidential. Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. Handle matters expeditiously, proactively and follow through on projects to successful completion, often with deadline pressures. Attend daily / weekly meetings for each department and provide updates to the VP. Minimum Requirements: Typically requires 6+ years of related experience. Critical Skills: Experience in a similar position supporting Executive level positions Advanced knowledge of the MS Office suite Ease with numbers and experience with document presentation Precise and efficient Ability to work with minimum supervision Ability to plan, organize and manage activities according to priority Ability to work in cooperation with a team and to communicate effectively with internal and external clients Very strong interpersonal skills and the ability to build relationships with stakeholders, including leaders, all staff, contractors and clients High level of professionalism and demonstrated ability to handle confidential information accordingly is crucial in this role Sense of urgency and ability to work under pressure We are proud to offer a competitive compensation package at McKesson as part of our Total Rewards. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. The pay range shown below is aligned with McKesson's pay philosophy, and pay will always be compliant with any applicable regulations. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered. For more information regarding benefits at McKesson, please click here. Our Base Pay Range for this position $31.80 - $53.00 McKesson has become aware of online recruiting-related scams in which individuals who are not affiliated with or authorized by McKesson are using McKesson's (or affiliated entities, like CoverMyMeds or RxCrossroads) name in fraudulent emails, job postings or social media messages. In light of these scams, please bear the following in mind: McKesson Talent Advisors will never solicit money or credit card information in connection with a McKesson job application. McKesson Talent Advisors do not communicate with candidates via online chatrooms or using email accounts such as Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with candidates. McKesson job postings are posted on our career site: . McKesson is an Equal Opportunity Employer McKesson provides equal employment opportunities to applicants and employees, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other legally protected category. For additional information on McKesson's full Equal Employment Opportunity policies, visit our Equal Employment Opportunity page. McKesson welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you require accommodation please contact us by sending an email to . Join us at McKesson!
About the Job Provides administrative support to ensure efficient operations within the department/division. Supports leaders and employees through a variety of tasks related to organization and communications. Responsible for confidential and time sensitive materials. Familiar with a variety of organization concepts, practices and procedures. Ensures duties are completed accurately and delivered in a high quality and timely manner. What You'll Do Organizes and schedules meetings and appointments. Creates materials as needed including spreadsheets, presentations, memos, letters, faxes, and forms. Assists in preparing and updating reports, dashboards, etc. Point of contact for technology access/services, often functions as PC/LAN contact. Maintains all department supplies; anticipates needs and orders. Arranges travel as needed. Prepares and monitors invoices, submits and reconciles expense reports. Takes minutes of meetings as needed. Resource to department on office and administrative functions. Works on projects as requested. Other department specific duties as assigned. Handles sensitive information in a confidential manner. What You'll Bring to the Role Three or more years of administrative or assistance experience. High school diploma or equivalent; college coursework preferred. Proficient in MS Office at intermediate levels. Proficient in general technology. Strong organizational and planning skills. Excellent written and verbal communication skills. Attention to detail and problem solving. Strong time management skills and ability to multi-task and prioritize work. Skills You Have Accountability - Holds self and their direct reports accountable for measurable, high-quality, timely, and cost-effective results, delivery, and execution. Determines objectives, sets priorities, delegates work to direct reports, and accepts responsibility for mistakes. Attention to Detail - Focuses on specific details to spot and correct errors in advance of them being found and surpass quality expectations. Performs work with thorough proofreading for presentation, content, accuracy, and overall quality. Decision Making - Makes timely, data-driven decisions by understanding the probability of success, identifying risks, gathering business requirements, and developing value statements. Executive Presence - Builds and maintains an authentic personal brand, inspiring and motivating people to pursue a desired outcome by sharing a clear vision and demonstrating confidence, professionalism, self-awareness and trust with business stakeholders. Interpersonal Savvy - Relates well to all kinds of people inside and outside of the organization. Builds appropriate rapport, constructive and effective relationships. Uses diplomacy and tact and diffuses high-tension situations comfortably. Project Management - Delivers projects in alignment to business requirements, specific success criteria, and stakeholder expectations. Plans, manages, and completes projects keeping cost and time considerations in mind. Compensation Range: Pay Range - Start: $26.09 Pay Range - End: $39.13 Geographic Specific Pay Structure: Structure 110: Structure 115: We believe in fairness and transparency. It's why we share the salary range for most of our roles. However, final salaries are based on a number of factors, including the skills and experience of the candidate; the current market; location of the candidate; and other factors uncovered in the hiring process. The standard pay structure is listed but if you're living in California, New York City or other eligible location, geographic specific pay structures, compensation and benefits could be applicable, click here to learn more. Grow your career with a best-in-class company that puts our clients' interests at the center of all we do. Get started now! Northwestern Mutual is an equal opportunity employer who welcomes and encourages diversity in the workforce. We are committed to creating and maintaining an environment in which each employee can contribute creative ideas, seek challenges, assume leadership and continue to focus on meeting and exceeding business and personal objectives. FIND YOUR FUTURE We're excited about the potential people bring to Northwestern Mutual. You can grow your career here while enjoying first-class perks, benefits, and our commitment to a culture of belonging. Flexible work schedules Concierge service Comprehensive benefits Employee resource groups PandoLogic. Category:Administrative,
03/05/2026
Full time
About the Job Provides administrative support to ensure efficient operations within the department/division. Supports leaders and employees through a variety of tasks related to organization and communications. Responsible for confidential and time sensitive materials. Familiar with a variety of organization concepts, practices and procedures. Ensures duties are completed accurately and delivered in a high quality and timely manner. What You'll Do Organizes and schedules meetings and appointments. Creates materials as needed including spreadsheets, presentations, memos, letters, faxes, and forms. Assists in preparing and updating reports, dashboards, etc. Point of contact for technology access/services, often functions as PC/LAN contact. Maintains all department supplies; anticipates needs and orders. Arranges travel as needed. Prepares and monitors invoices, submits and reconciles expense reports. Takes minutes of meetings as needed. Resource to department on office and administrative functions. Works on projects as requested. Other department specific duties as assigned. Handles sensitive information in a confidential manner. What You'll Bring to the Role Three or more years of administrative or assistance experience. High school diploma or equivalent; college coursework preferred. Proficient in MS Office at intermediate levels. Proficient in general technology. Strong organizational and planning skills. Excellent written and verbal communication skills. Attention to detail and problem solving. Strong time management skills and ability to multi-task and prioritize work. Skills You Have Accountability - Holds self and their direct reports accountable for measurable, high-quality, timely, and cost-effective results, delivery, and execution. Determines objectives, sets priorities, delegates work to direct reports, and accepts responsibility for mistakes. Attention to Detail - Focuses on specific details to spot and correct errors in advance of them being found and surpass quality expectations. Performs work with thorough proofreading for presentation, content, accuracy, and overall quality. Decision Making - Makes timely, data-driven decisions by understanding the probability of success, identifying risks, gathering business requirements, and developing value statements. Executive Presence - Builds and maintains an authentic personal brand, inspiring and motivating people to pursue a desired outcome by sharing a clear vision and demonstrating confidence, professionalism, self-awareness and trust with business stakeholders. Interpersonal Savvy - Relates well to all kinds of people inside and outside of the organization. Builds appropriate rapport, constructive and effective relationships. Uses diplomacy and tact and diffuses high-tension situations comfortably. Project Management - Delivers projects in alignment to business requirements, specific success criteria, and stakeholder expectations. Plans, manages, and completes projects keeping cost and time considerations in mind. Compensation Range: Pay Range - Start: $26.09 Pay Range - End: $39.13 Geographic Specific Pay Structure: Structure 110: Structure 115: We believe in fairness and transparency. It's why we share the salary range for most of our roles. However, final salaries are based on a number of factors, including the skills and experience of the candidate; the current market; location of the candidate; and other factors uncovered in the hiring process. The standard pay structure is listed but if you're living in California, New York City or other eligible location, geographic specific pay structures, compensation and benefits could be applicable, click here to learn more. Grow your career with a best-in-class company that puts our clients' interests at the center of all we do. Get started now! Northwestern Mutual is an equal opportunity employer who welcomes and encourages diversity in the workforce. We are committed to creating and maintaining an environment in which each employee can contribute creative ideas, seek challenges, assume leadership and continue to focus on meeting and exceeding business and personal objectives. FIND YOUR FUTURE We're excited about the potential people bring to Northwestern Mutual. You can grow your career here while enjoying first-class perks, benefits, and our commitment to a culture of belonging. Flexible work schedules Concierge service Comprehensive benefits Employee resource groups PandoLogic. Category:Administrative,
Description: May be entitled to translation/bilingual, shift or other wage premiums as governed by the applicable collective bargaining agreement. Please refer to the respective collective bargaining agreement for additional information on such wage premiums: . Job Summary: APN:Practices professional nursing by the performance of both independent nursing and delegated medical functions in accordance with accepted practice standards. Utilizes specialized knowledge, judgment, and skills involving the application of biological, physical, social, and behavioral science principles.Functions include patient advocacy and the initiation and performance of nursing care and advanced clinical skillsto evaluate, diagnose, and treat human disease, pain, injury, physical or mental conditions, health maintenance and promotion, supportive and restorative care.PA:Practices medicine as delegated by andunder the supervision of a physician in accordance with accepted practice standards. Utilizes specialized knowledge, judgment, and skills involving the application of biological, physical, social, and behavioral science principles.Functions include patient advocacy and the initiation and performance of medical care to evaluate, diagnose, and treat human disease, pain, injury, physical or mental conditions, health maintenance and promotion, supportive and restorative care. Essential Responsibilities: DATA COLLECTION - Obtains a pertinent medical history, performs an appropriate physical examination, and reviews relevant laboratory or radiologic (or other) studies to assess the patients medical, physical, psychological, and relevant socio-economic status. - Will have full access to patient medical records and other information pertinent to those patients under his/her care. ASSESSMENT - Formulates an accurate and appropriate diagnosis based on elicited data, and includes differential diagnoses as appropriate. TREATMENT PLANNING - Develops and implements treatment plans that are aligned with the practice preferences of the Collaborating/SupervisingPhysician(s) including orders for medication and/or other treatment modalities, the need for additional testing, consultation to other providers, and follow-up provisions. - Provides care with attention to safety, efficiency, and cost effectiveness. - Plans are appropriately prioritized and adapted to the patient and circumstance. PROCEDURAL CONSIDERATIONS - Performs procedures within the limits of their expertise and in accordance with the State Regulations and Organizational Policies. PATIENT EDUCATION AND COUNSELING - Educates and counsels patients and their families regarding their treatment plan, including disease prevention and health promotion. - Promotes the availability of culturally-sensitive health and resource information that is evidence-based, patient centered, and enables informed choice. DOCUMENTATION - Documents all examination data, diagnostic impressions, appropriate codes, and other patient care activities in the medical record, including the name(s) of any consulted physicians or other providers. OTHER TASKS - Observes the principles and techniques of Universal Precautions. - Conducts telephonic and virtual encounters as appropriate. - Manages assigned in-basket tasks. - Takes necessary and appropriate actions in emergency situations. - Performs other clinical/administrative duties as directed. VALUE STATEMENTS - Makes the patient the primary focus of their actions; develops and sustains productive and compassionate patient relationships. - Leads the health care team by influence, innovation, and by modeling integrated effective patient care and exemplary service. - Promotes and maintains a physically safe and confidential environment for care. - Collaborates with all members of the health care team. - Knows their personal limitations and when to seek advice and/or consultation from other members of the health care team - Understands and acknowledges the impact of personal values and cultural differences on the patient-provider relationship. PROFESSIONAL EXPECTATIONS - Assumes responsibility for maintaining clinical competence through participation in continuing education and other activities. - Maintains professional certification and active licensure. - Participates in quality assurance activities including the Peer Review process. - Participates in the training and/or mentoring of new employees, colleagues, and students. - Has the quality of their care evaluated by the Collaborating/Supervising Physician(s) as stipulated by State and/or KFHP/CPMG policies. - Evaluates personal performance and establishes annual goals aligned with KFHP regional expectations. - Maintains a working knowledge of, and complies with relevant (Federal, State, and/or Organizational) laws, rules, and policies; including licensure and certification. Educates and promotes the roles of the APN/PA to patients and members of the health care team. Basic Qualifications: Experience Education For APNs: - Masters Degree in Nursing - Graduation from an accredited graduate nursing program approved by the Colorado State Board of Nursing. For PAs: - Bachelors Degree required. - Graduation from a program accredited by the Accreditation Review Commission on Education for the Physician Assistant (ARC-PA) License, Certification, Registration Registered Nurse License (Colorado) AND Nurse Practitioner-Pediatrics Certification AND Nurse Practitioner-Family Certification AND Nurse Practitioner National Certificate AND Advanced Practice Nurse Registration (Colorado) OR Physician Assistant License (Colorado) AND Pathologist's Assistant Certificate from National Commission for the Certification of Physician Assistants OR Nurse Practitioner-Pediatrics Certification OR Nurse Practitioner-Women's Health Certification OR Nurse Practitioner-Family Certification National Provider Identifier required at hire Basic Life Support within 3 months of hire Drug Enforcement Administration Registration Additional Requirements: - Must obtain and remain credentialed by the Colorado Permanente Medical Group by start date. - For positions requiring the administration of procedural sedation, ACLS certification and procedural sedation competency required within ninety (90) days of hire. Must obtain and maintain credentialing and/or privileges both internally and externally by the affiliated hospital. Ongoing credentialing required. For positions in Pediatrics or a position as family nurse practitioner in a pediatric setting, education and certification required for. Pediatric nurse practitioner or Family Nurse Practitioner for a Pediatric setting. Demonstrated customer service skills Preferred Qualifications: Previous Women's Health Experience is helpful. Ultrasound certification required.
03/05/2026
Full time
Description: May be entitled to translation/bilingual, shift or other wage premiums as governed by the applicable collective bargaining agreement. Please refer to the respective collective bargaining agreement for additional information on such wage premiums: . Job Summary: APN:Practices professional nursing by the performance of both independent nursing and delegated medical functions in accordance with accepted practice standards. Utilizes specialized knowledge, judgment, and skills involving the application of biological, physical, social, and behavioral science principles.Functions include patient advocacy and the initiation and performance of nursing care and advanced clinical skillsto evaluate, diagnose, and treat human disease, pain, injury, physical or mental conditions, health maintenance and promotion, supportive and restorative care.PA:Practices medicine as delegated by andunder the supervision of a physician in accordance with accepted practice standards. Utilizes specialized knowledge, judgment, and skills involving the application of biological, physical, social, and behavioral science principles.Functions include patient advocacy and the initiation and performance of medical care to evaluate, diagnose, and treat human disease, pain, injury, physical or mental conditions, health maintenance and promotion, supportive and restorative care. Essential Responsibilities: DATA COLLECTION - Obtains a pertinent medical history, performs an appropriate physical examination, and reviews relevant laboratory or radiologic (or other) studies to assess the patients medical, physical, psychological, and relevant socio-economic status. - Will have full access to patient medical records and other information pertinent to those patients under his/her care. ASSESSMENT - Formulates an accurate and appropriate diagnosis based on elicited data, and includes differential diagnoses as appropriate. TREATMENT PLANNING - Develops and implements treatment plans that are aligned with the practice preferences of the Collaborating/SupervisingPhysician(s) including orders for medication and/or other treatment modalities, the need for additional testing, consultation to other providers, and follow-up provisions. - Provides care with attention to safety, efficiency, and cost effectiveness. - Plans are appropriately prioritized and adapted to the patient and circumstance. PROCEDURAL CONSIDERATIONS - Performs procedures within the limits of their expertise and in accordance with the State Regulations and Organizational Policies. PATIENT EDUCATION AND COUNSELING - Educates and counsels patients and their families regarding their treatment plan, including disease prevention and health promotion. - Promotes the availability of culturally-sensitive health and resource information that is evidence-based, patient centered, and enables informed choice. DOCUMENTATION - Documents all examination data, diagnostic impressions, appropriate codes, and other patient care activities in the medical record, including the name(s) of any consulted physicians or other providers. OTHER TASKS - Observes the principles and techniques of Universal Precautions. - Conducts telephonic and virtual encounters as appropriate. - Manages assigned in-basket tasks. - Takes necessary and appropriate actions in emergency situations. - Performs other clinical/administrative duties as directed. VALUE STATEMENTS - Makes the patient the primary focus of their actions; develops and sustains productive and compassionate patient relationships. - Leads the health care team by influence, innovation, and by modeling integrated effective patient care and exemplary service. - Promotes and maintains a physically safe and confidential environment for care. - Collaborates with all members of the health care team. - Knows their personal limitations and when to seek advice and/or consultation from other members of the health care team - Understands and acknowledges the impact of personal values and cultural differences on the patient-provider relationship. PROFESSIONAL EXPECTATIONS - Assumes responsibility for maintaining clinical competence through participation in continuing education and other activities. - Maintains professional certification and active licensure. - Participates in quality assurance activities including the Peer Review process. - Participates in the training and/or mentoring of new employees, colleagues, and students. - Has the quality of their care evaluated by the Collaborating/Supervising Physician(s) as stipulated by State and/or KFHP/CPMG policies. - Evaluates personal performance and establishes annual goals aligned with KFHP regional expectations. - Maintains a working knowledge of, and complies with relevant (Federal, State, and/or Organizational) laws, rules, and policies; including licensure and certification. Educates and promotes the roles of the APN/PA to patients and members of the health care team. Basic Qualifications: Experience Education For APNs: - Masters Degree in Nursing - Graduation from an accredited graduate nursing program approved by the Colorado State Board of Nursing. For PAs: - Bachelors Degree required. - Graduation from a program accredited by the Accreditation Review Commission on Education for the Physician Assistant (ARC-PA) License, Certification, Registration Registered Nurse License (Colorado) AND Nurse Practitioner-Pediatrics Certification AND Nurse Practitioner-Family Certification AND Nurse Practitioner National Certificate AND Advanced Practice Nurse Registration (Colorado) OR Physician Assistant License (Colorado) AND Pathologist's Assistant Certificate from National Commission for the Certification of Physician Assistants OR Nurse Practitioner-Pediatrics Certification OR Nurse Practitioner-Women's Health Certification OR Nurse Practitioner-Family Certification National Provider Identifier required at hire Basic Life Support within 3 months of hire Drug Enforcement Administration Registration Additional Requirements: - Must obtain and remain credentialed by the Colorado Permanente Medical Group by start date. - For positions requiring the administration of procedural sedation, ACLS certification and procedural sedation competency required within ninety (90) days of hire. Must obtain and maintain credentialing and/or privileges both internally and externally by the affiliated hospital. Ongoing credentialing required. For positions in Pediatrics or a position as family nurse practitioner in a pediatric setting, education and certification required for. Pediatric nurse practitioner or Family Nurse Practitioner for a Pediatric setting. Demonstrated customer service skills Preferred Qualifications: Previous Women's Health Experience is helpful. Ultrasound certification required.
Dates: Jan 19th 2026- 3 months with the option to extend Schedule: -Must work Full Time (M-F), 40 hours a week. -32 hours are on site with patients, 8 hours are remote for notes/inbox monitoring. -Must be willing to work 1 day a week until 7pm. On that day, they don t have to come in until 10am. All other days they are in the clinic they ll be scheduled to work from 8am-5pm. -No Call. -16-18 ppd Qualifications: -Must be either an NP or a PA. If an NP, must be family. Must be able to treat all ages (0-geriatric). -Must have at least 3 years of primary care experience. -Must be comfortable with patients who do not speak English. Interpreter services are offered onsite or via phone. Job Description Below: The Family Nurse Practitioner provides comprehensive primary care to patients within an outpatient environment. They will coordinate the care of patients under the supervision of a Board-Certified Physician. In addition, the Family Nurse Practitioner acts as a member of the clinical team and works collaboratively with other departments in providing patient care. Essential Functions: • Delivers direct primary care and preventative services to assigned children, adolescent, and adult patients. • Develops therapeutic plans of care for prevention, management, and maintenance of good health for patients. • Provides health education and counseling patients. • Provides care for Acute and Chronic Illness and Urgent Care services, which includes assessment, diagnosis, treatment, and monitoring of illness. • Works closely with multidisciplinary teams and instructs and assists other team members in management of patient care. • Follows established practice standards and current evidence-based clinical practices and guidelines. • Provides care related to prenatal/postnatal services and care for uncomplicated pregnancies, in conjunction with physician partners, as delineated and approved for in request for clinical privileges. • Provides family planning counseling and services. • Consults with physician partner and refers patients with more complex/dynamic problems to subspecialty care, as appropriate. • Maintains and updates Electronic Health Records (EHR) in a systematic format and completes required documentation within the specified amount of time expected by the Clinical Director. • Ensures that patient records are kept confidential consistent with Health Center policies and procedures, Joint Commission, and HIPAA standards. Monitors HIPAA compliance within the work environment. • Attends trainings, weekly Provider and Team meetings, and collaborates on practice, administrative, and quality improvement projects, as assigned by Clinical Director • Provides clinical supervision and mentoring to Nurse Practitioner, Medical, and Physician Assistant students by mutual agreement with the Clinical Director. • May work a fluctuating schedule, including days, evenings, weekend shifts, and holidays according to schedule approved by Clinical Director. • Supports a work environment that is responsible and sensitive to the needs of a diverse staff and clients. Contributes to the professional team, supporting our Mission Statement. • Performs other duties as assigned. Education and Experience: • Master s Degree as a Family Nurse Practitioner. • Active, Unrestricted Nurse Practitioner License in Massachusetts. • 3+ years of experience as a Nurse Practitioner in a related field to Primary Care a plus • The Health Center requires all employees to have the most recent COVID19 Booster and the yearly Flu Vaccine. License Required: Must have active MA license Certifications Required: DEA, MCSR, BLS Credentialing Timeframe: At least 90 days (no exceptions) Interviews: They will have an initial interview with our contact and if that goes well they will have a 2nd interview with the Med. Director via FaceTime. If they are local they can come tour the facility
03/05/2026
Full time
Dates: Jan 19th 2026- 3 months with the option to extend Schedule: -Must work Full Time (M-F), 40 hours a week. -32 hours are on site with patients, 8 hours are remote for notes/inbox monitoring. -Must be willing to work 1 day a week until 7pm. On that day, they don t have to come in until 10am. All other days they are in the clinic they ll be scheduled to work from 8am-5pm. -No Call. -16-18 ppd Qualifications: -Must be either an NP or a PA. If an NP, must be family. Must be able to treat all ages (0-geriatric). -Must have at least 3 years of primary care experience. -Must be comfortable with patients who do not speak English. Interpreter services are offered onsite or via phone. Job Description Below: The Family Nurse Practitioner provides comprehensive primary care to patients within an outpatient environment. They will coordinate the care of patients under the supervision of a Board-Certified Physician. In addition, the Family Nurse Practitioner acts as a member of the clinical team and works collaboratively with other departments in providing patient care. Essential Functions: • Delivers direct primary care and preventative services to assigned children, adolescent, and adult patients. • Develops therapeutic plans of care for prevention, management, and maintenance of good health for patients. • Provides health education and counseling patients. • Provides care for Acute and Chronic Illness and Urgent Care services, which includes assessment, diagnosis, treatment, and monitoring of illness. • Works closely with multidisciplinary teams and instructs and assists other team members in management of patient care. • Follows established practice standards and current evidence-based clinical practices and guidelines. • Provides care related to prenatal/postnatal services and care for uncomplicated pregnancies, in conjunction with physician partners, as delineated and approved for in request for clinical privileges. • Provides family planning counseling and services. • Consults with physician partner and refers patients with more complex/dynamic problems to subspecialty care, as appropriate. • Maintains and updates Electronic Health Records (EHR) in a systematic format and completes required documentation within the specified amount of time expected by the Clinical Director. • Ensures that patient records are kept confidential consistent with Health Center policies and procedures, Joint Commission, and HIPAA standards. Monitors HIPAA compliance within the work environment. • Attends trainings, weekly Provider and Team meetings, and collaborates on practice, administrative, and quality improvement projects, as assigned by Clinical Director • Provides clinical supervision and mentoring to Nurse Practitioner, Medical, and Physician Assistant students by mutual agreement with the Clinical Director. • May work a fluctuating schedule, including days, evenings, weekend shifts, and holidays according to schedule approved by Clinical Director. • Supports a work environment that is responsible and sensitive to the needs of a diverse staff and clients. Contributes to the professional team, supporting our Mission Statement. • Performs other duties as assigned. Education and Experience: • Master s Degree as a Family Nurse Practitioner. • Active, Unrestricted Nurse Practitioner License in Massachusetts. • 3+ years of experience as a Nurse Practitioner in a related field to Primary Care a plus • The Health Center requires all employees to have the most recent COVID19 Booster and the yearly Flu Vaccine. License Required: Must have active MA license Certifications Required: DEA, MCSR, BLS Credentialing Timeframe: At least 90 days (no exceptions) Interviews: They will have an initial interview with our contact and if that goes well they will have a 2nd interview with the Med. Director via FaceTime. If they are local they can come tour the facility
We are looking for an experienced Administrative Assistant to support daily operations assist staff and members ,and help ensure the office runs efficiently.The ideal canidate is reliable,organized and comfortable handling confidential information. Please provide references and a brief cover letter with your resume .
03/05/2026
Full time
We are looking for an experienced Administrative Assistant to support daily operations assist staff and members ,and help ensure the office runs efficiently.The ideal canidate is reliable,organized and comfortable handling confidential information. Please provide references and a brief cover letter with your resume .
PLEASE DO NOT APPLY IF YOU DO NOT HAVE EXPERIENCE WORKING IN THE CONSTRUCTION INDUSTRY, AS YOUR RESUME WILL NOT BE CONSIDERED. Queens flooring firm seeking a motivated, organized candidate who is familiar and has experience within the Construction Industry to join our team. Under the direction of the ACCOUNTING MANAGER, the Receptionist/Administrative Assistant is responsible for greeting visitors to the business and providing appropriate information to them, answering telephones and performing administrative work as required, in accordance with company policies and procedures.
03/05/2026
Full time
PLEASE DO NOT APPLY IF YOU DO NOT HAVE EXPERIENCE WORKING IN THE CONSTRUCTION INDUSTRY, AS YOUR RESUME WILL NOT BE CONSIDERED. Queens flooring firm seeking a motivated, organized candidate who is familiar and has experience within the Construction Industry to join our team. Under the direction of the ACCOUNTING MANAGER, the Receptionist/Administrative Assistant is responsible for greeting visitors to the business and providing appropriate information to them, answering telephones and performing administrative work as required, in accordance with company policies and procedures.
This is highly responsible administrative support and secretarial work for the Operations Manager at the home office in Tampa, FL. Employee performs a wide variety of secretarial tasks requiring initiative, independent judgment, and a general working knowledge of construction inspections and associated scheduling. Follows office wide policies and procedures and promotes new ideas to make them more efficient. A small portion of the work entails dealing with confidential issues requiring a high degree of discretion and tact and involving continual interoffice relations. Work is performed under the general supervision of the Operations Manager and is reviewed through observation of results obtained, conferences, and periodic reports or evaluations
03/05/2026
Full time
This is highly responsible administrative support and secretarial work for the Operations Manager at the home office in Tampa, FL. Employee performs a wide variety of secretarial tasks requiring initiative, independent judgment, and a general working knowledge of construction inspections and associated scheduling. Follows office wide policies and procedures and promotes new ideas to make them more efficient. A small portion of the work entails dealing with confidential issues requiring a high degree of discretion and tact and involving continual interoffice relations. Work is performed under the general supervision of the Operations Manager and is reviewed through observation of results obtained, conferences, and periodic reports or evaluations
We are seeking a professional, detail-oriented Assistant who will work directly under a Senior Executive, providing high-level support and helping manage priorities in a fast-paced environment. The ideal candidate must confidently communicate with both current clients and potential clients, demonstrating excellent verbal and written communication skills, a friendly yet polished demeanor, and the ability to represent our brand with professionalism and warmth. This role includes handling clerical tasks such as organizing documents, managing client records, scheduling, data entry, and supporting daily office operations. Proficiency in Microsoft Word, Excel, Google Sheets, and Google Docs is required, along with strong organizational skills and accuracy. We are looking for someone dependable, efficient, discreet, and ready to step in immediately - we are hiring right away.
03/05/2026
Full time
We are seeking a professional, detail-oriented Assistant who will work directly under a Senior Executive, providing high-level support and helping manage priorities in a fast-paced environment. The ideal candidate must confidently communicate with both current clients and potential clients, demonstrating excellent verbal and written communication skills, a friendly yet polished demeanor, and the ability to represent our brand with professionalism and warmth. This role includes handling clerical tasks such as organizing documents, managing client records, scheduling, data entry, and supporting daily office operations. Proficiency in Microsoft Word, Excel, Google Sheets, and Google Docs is required, along with strong organizational skills and accuracy. We are looking for someone dependable, efficient, discreet, and ready to step in immediately - we are hiring right away.
We are a boutique law Firm in Newport Beach with a team of 9. We primarily handle law that affects children and their families-Estate Planning, Probate, Trust Administration, Conservatorships, and Wills, Trusts Litigation. We have a highly respected Firm and a reputation for really caring about clients. We are looking for an experienced Front Desk Office Manager and Billing Coordinator who is able to interact well with people. Our Front Desk Office Manager and Billing Coordinator is an integral member of our team who takes control of the front-end client experience by being the first point of contact with the firm, providing general administrative support, and helping us communicate effectively with clients and potential new clients. Ideally, you will have experience as an Office Administrator, Receptionist, Secretary, Billing Clerk, or Legal Assistant in a law firm, but we are willing to train the right service-minded office professional. If the following describes you, then YOU may be the team member we are looking for: We are seeking a highly organized and professional Front Desk Office Manager and Billing Coordinator to work full-time and join our team. The ideal candidate will be organized with problem-solving and analytical data skills. You believe it's important to greet all potential and existing clients with a warm, friendly welcome You answer the phone with a smile You are skilled at communicating with people on the phone, in person, and by email You are a relationship-builder who is comfortable interacting with different types of personalities and all levels of authority, especially individuals in emotional need You see an opportunity for organization where others see a mess You are eager to learn new tasks and computer systems You value doing it right the first time, so you proofread your work and double-check details You know what happens in the office, stays in the office You genuinely care about clients and want to deliver an experience that turns them into raving fans If you fit the role for this key position, please send a cover letter and your resume . Compensation: $20 - $26 hourly Responsibilities: Duties and Responsibilities Front desk receptionist answering phones and transferring calls to the appropriate staff. Greet potential new clients and prepare their consult folder for their meeting with the attorney. Track and manage client engagement and organize client folders. Coordinate and manage client communications and scheduling of meetings with attorneys. Maintain data and notes in CRM and legal software. Track, manage, and organize office supplies. Maintain an organized office environment. Manage the Firm's billing, retainer replenishment, and A/R collections processes. Prepare and review invoices as needed. Monitor invoice payments and follow up with clients regarding past-due invoices; Provide timely and effective communication to clients regarding trust replenishments. Assist with payments to third-party vendors. Qualifications: About your technical skills: Strong organizational skills and attention to detail. Ability to multitask and prioritize tasks. Excellent problem-solving and analytical skills. Excellent communication skills (written and verbal). Proficient in Microsoft Office Suite (Word, Excel, Outlook). Comfortable with technology, with an ability to adapt and learn new technology as needed. Strong work ethic. About Company We are a collaborative team of professionals. We work hard, and we play together too! It's a friendly office where we trust each other and value a work-life balance. We support personal and career development and also have quarterly team-building events. Your experience and/or desire to work in the areas of Estate Planning, Special Needs Planning, Trust Administration, and Probate will add value to our team. We leverage technology and are looking for someone who is comfortable with Microsoft Office and various legal programs. You will have a strong work ethic, be highly organized, and have exceptional client relationship skills. Compensation details: 20-26 Hourly Wage PIe6-
03/05/2026
Full time
We are a boutique law Firm in Newport Beach with a team of 9. We primarily handle law that affects children and their families-Estate Planning, Probate, Trust Administration, Conservatorships, and Wills, Trusts Litigation. We have a highly respected Firm and a reputation for really caring about clients. We are looking for an experienced Front Desk Office Manager and Billing Coordinator who is able to interact well with people. Our Front Desk Office Manager and Billing Coordinator is an integral member of our team who takes control of the front-end client experience by being the first point of contact with the firm, providing general administrative support, and helping us communicate effectively with clients and potential new clients. Ideally, you will have experience as an Office Administrator, Receptionist, Secretary, Billing Clerk, or Legal Assistant in a law firm, but we are willing to train the right service-minded office professional. If the following describes you, then YOU may be the team member we are looking for: We are seeking a highly organized and professional Front Desk Office Manager and Billing Coordinator to work full-time and join our team. The ideal candidate will be organized with problem-solving and analytical data skills. You believe it's important to greet all potential and existing clients with a warm, friendly welcome You answer the phone with a smile You are skilled at communicating with people on the phone, in person, and by email You are a relationship-builder who is comfortable interacting with different types of personalities and all levels of authority, especially individuals in emotional need You see an opportunity for organization where others see a mess You are eager to learn new tasks and computer systems You value doing it right the first time, so you proofread your work and double-check details You know what happens in the office, stays in the office You genuinely care about clients and want to deliver an experience that turns them into raving fans If you fit the role for this key position, please send a cover letter and your resume . Compensation: $20 - $26 hourly Responsibilities: Duties and Responsibilities Front desk receptionist answering phones and transferring calls to the appropriate staff. Greet potential new clients and prepare their consult folder for their meeting with the attorney. Track and manage client engagement and organize client folders. Coordinate and manage client communications and scheduling of meetings with attorneys. Maintain data and notes in CRM and legal software. Track, manage, and organize office supplies. Maintain an organized office environment. Manage the Firm's billing, retainer replenishment, and A/R collections processes. Prepare and review invoices as needed. Monitor invoice payments and follow up with clients regarding past-due invoices; Provide timely and effective communication to clients regarding trust replenishments. Assist with payments to third-party vendors. Qualifications: About your technical skills: Strong organizational skills and attention to detail. Ability to multitask and prioritize tasks. Excellent problem-solving and analytical skills. Excellent communication skills (written and verbal). Proficient in Microsoft Office Suite (Word, Excel, Outlook). Comfortable with technology, with an ability to adapt and learn new technology as needed. Strong work ethic. About Company We are a collaborative team of professionals. We work hard, and we play together too! It's a friendly office where we trust each other and value a work-life balance. We support personal and career development and also have quarterly team-building events. Your experience and/or desire to work in the areas of Estate Planning, Special Needs Planning, Trust Administration, and Probate will add value to our team. We leverage technology and are looking for someone who is comfortable with Microsoft Office and various legal programs. You will have a strong work ethic, be highly organized, and have exceptional client relationship skills. Compensation details: 20-26 Hourly Wage PIe6-
Medical Administrative Assistant Washington, DC $20-26 USD/hour Highlight: • Industry: Hospital & Healthcare • Employment Type: Contract-to-Potential Hire (4-6 months) • Location: Washington, DC Working with an extensive client base, TEKsystems is searching for experienced Medical Administrative professionals in the DC, Maryland, and Northern Virginia area! Benefits of this Role: Opportunity to work for one of the top three Healthcare Organization in the DMV area Work with a friendly team Helpful and supportive leadership and executives Great Benefits - Take advantage of a Blue Cross Blue Shield benefits package (Dental, vision, 401k) Top Local Company -Join the largest employer and hospital in DMV Publicly Traded - Enjoy the stability of working for a publicly traded business Best-In-Class Training - This client hires based on character, not just skillset as skills can be trained Growth Opportunities - Look forward to the opportunity to cross-train and chase internal promotions A Day in the Role: This individual will be working at a Healthcare and Clinical Organization supporting a large high-volume clinic as an Administrative Assistant They will be managing the Doctor's calendars, but mainly on the patient side They will be providing patient support, scheduling appointments, and making sure they have received the attention that they need They are also going to take a lot of calls They will take calls specifically for their doctors, and there is also a rotating phone that any patient may call that they just have to answer and answer no matter what patient it is for what doctor They will be dabbling a little bit into the insurance, but they will be leaning on the clinic to be getting the insurance verified and authorized They will have Patient and Physician interaction, so they must be able to maintain a professional and customer service attitude Their interactions with those two demographics is imperative to their job Provide general administrative/front desk support Hours 40 per week. This is a full time, long term contract to potential perm opportunity with a competitive salary. Requirements: 2+ years experience in Medical Administration or Customer Service Diploma or GED required EMR experience preferred Next Steps: Please apply and The TEKsystems recruiting team will reach out to you to discuss next steps! Contact me with questions: Job Type & Location This is a Contract position based out of Washington, DC. Pay and Benefits The pay range for this position is $20.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Washington,DC. Application Deadline This position is anticipated to close on Mar 13, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
03/05/2026
Full time
Medical Administrative Assistant Washington, DC $20-26 USD/hour Highlight: • Industry: Hospital & Healthcare • Employment Type: Contract-to-Potential Hire (4-6 months) • Location: Washington, DC Working with an extensive client base, TEKsystems is searching for experienced Medical Administrative professionals in the DC, Maryland, and Northern Virginia area! Benefits of this Role: Opportunity to work for one of the top three Healthcare Organization in the DMV area Work with a friendly team Helpful and supportive leadership and executives Great Benefits - Take advantage of a Blue Cross Blue Shield benefits package (Dental, vision, 401k) Top Local Company -Join the largest employer and hospital in DMV Publicly Traded - Enjoy the stability of working for a publicly traded business Best-In-Class Training - This client hires based on character, not just skillset as skills can be trained Growth Opportunities - Look forward to the opportunity to cross-train and chase internal promotions A Day in the Role: This individual will be working at a Healthcare and Clinical Organization supporting a large high-volume clinic as an Administrative Assistant They will be managing the Doctor's calendars, but mainly on the patient side They will be providing patient support, scheduling appointments, and making sure they have received the attention that they need They are also going to take a lot of calls They will take calls specifically for their doctors, and there is also a rotating phone that any patient may call that they just have to answer and answer no matter what patient it is for what doctor They will be dabbling a little bit into the insurance, but they will be leaning on the clinic to be getting the insurance verified and authorized They will have Patient and Physician interaction, so they must be able to maintain a professional and customer service attitude Their interactions with those two demographics is imperative to their job Provide general administrative/front desk support Hours 40 per week. This is a full time, long term contract to potential perm opportunity with a competitive salary. Requirements: 2+ years experience in Medical Administration or Customer Service Diploma or GED required EMR experience preferred Next Steps: Please apply and The TEKsystems recruiting team will reach out to you to discuss next steps! Contact me with questions: Job Type & Location This is a Contract position based out of Washington, DC. Pay and Benefits The pay range for this position is $20.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Washington,DC. Application Deadline This position is anticipated to close on Mar 13, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
SEDULOUS Strength and Cond.
West Palm Beach, Florida
SEDULOUS Strength & Conditioning is a private performance training facility serving athletes, adults, and high performers. We are hiring a dependable, organized Administrative and Operations Assistant to support daily execution, facility standards, and consistent content capture as we expand. This is not a coaching role and not a front desk sit-down job - it is an active, high-responsibility support position inside a high-performance environment.
03/05/2026
Full time
SEDULOUS Strength & Conditioning is a private performance training facility serving athletes, adults, and high performers. We are hiring a dependable, organized Administrative and Operations Assistant to support daily execution, facility standards, and consistent content capture as we expand. This is not a coaching role and not a front desk sit-down job - it is an active, high-responsibility support position inside a high-performance environment.
Polaris Estate Planning and Elder Law
Creve Coeur, Missouri
Polaris Estate Planning & Elder Law is hiring an Executive Assistant to support firm leadership and our COO in a high-trust, operations-focused role. This is a senior executive support position for someone who is highly organized, attentive to detail, and takes pride in tracking priorities, capturing action items, and ensuring follow-through without repeated reminders. This is not a front desk role. This is not a legal assistant role. This is not a sales or networking position. If you enjoy structure, organization, checklists, and being the person who keeps leadership prepared, aligned, and on track, you will thrive in this role. Compensation: $58,000 - $65,000 based on experience and demonstrated organizational and follow-through ability Full-time, in-office position (Creve Coeur & St. Charles County) Benefits Health insurance 401(k) with employer match Generous PTO and paid holidays Professional development support Stable, professional team environment Direct collaboration with firm leadership Compensation: $58,000 - $65,000 yearly Responsibilities: Full calendar ownership and time protection for firm leadership Executive email triage and follow-up management Preparing agendas, materials, and structured notes before meetings Capturing action items and maintaining a leadership task tracker Coordinating meetings, travel, events, and leadership logistics Maintaining alignment on leadership priorities and next actions Drafting professional follow-up emails and internal communications Supporting leadership preparation for internal and external meetings Professional Relationship Coordination: Scheduling lunches and meetings with financial advisors, CPAs, and professional referral sources Drafting follow-up communications on behalf of leadership Tracking touchpoints and ensuring consistent follow-through Maintaining organized records of relationship activity Why This Role Is Different: You will work directly with firm leadership and our COO in a structured, growth-focused law firm environment where organization, preparation, and follow-through are genuinely valued. This role is a core operational position - not a general administrative seat. You will be trusted to run systems, track priorities, and help leadership stay focused on high-value work. Qualifications: 3+ years supporting executives, owners, attorneys, or professionals Strong calendar management and organizational skills Excellent written communication and professional email drafting ability Experience managing multiple priorities in a fast-paced environment Strong note-taking, task tracking, and follow-through habits Comfort using Microsoft 365, scheduling tools, and email management systems Preferred (Not Required): Executive Assistant, Office Manager, or Operations Coordinator experience Experience supporting multiple leaders simultaneously The Type of Person Who Thrives Here You may be a strong fit if you are: Extremely organized and detail-oriented Calm, steady, and reliable under pressure Proactive and able to think ahead without constant direction Comfortable supporting leadership with different working styles Someone who enjoys systems, structure, and operational clarity Someone who gets genuine satisfaction from preventing problems before they happen What Success Looks Like Leadership calendars are organized and conflict-free Meetings are prepared and run smoothly No missed follow-ups or dropped priorities Action items are tracked and completed consistently Leadership feels prepared, supported, and focused Important relationships and commitments never fall through the cracks About Company Polaris Estate Planning & Elder Law is a mission-driven law firm dedicated to helping families protect what they've built and prepare for life's most important transitions with clarity and confidence. Based in Missouri and serving clients throughout the St. Charles and St. Louis areas, our firm focuses exclusively on estate planning, elder law, asset protection, probate, and long-term care planning. We are not a volume-based law firm. We are a relationship-based planning firm. Our team works with individuals and families who want more than just documents - they want a thoughtful plan that protects their loved ones, avoids unnecessary court involvement, and prepares for the realities of aging, long-term care, and unexpected life events. Our mission is simple: To help families make wise legal and life decisions before a crisis forces them to. We don't just prepare documents - we help families protect their future, their legacy, and the people they love most. Compensation details: 0 Yearly Salary PI438ccbd4e6-
03/05/2026
Full time
Polaris Estate Planning & Elder Law is hiring an Executive Assistant to support firm leadership and our COO in a high-trust, operations-focused role. This is a senior executive support position for someone who is highly organized, attentive to detail, and takes pride in tracking priorities, capturing action items, and ensuring follow-through without repeated reminders. This is not a front desk role. This is not a legal assistant role. This is not a sales or networking position. If you enjoy structure, organization, checklists, and being the person who keeps leadership prepared, aligned, and on track, you will thrive in this role. Compensation: $58,000 - $65,000 based on experience and demonstrated organizational and follow-through ability Full-time, in-office position (Creve Coeur & St. Charles County) Benefits Health insurance 401(k) with employer match Generous PTO and paid holidays Professional development support Stable, professional team environment Direct collaboration with firm leadership Compensation: $58,000 - $65,000 yearly Responsibilities: Full calendar ownership and time protection for firm leadership Executive email triage and follow-up management Preparing agendas, materials, and structured notes before meetings Capturing action items and maintaining a leadership task tracker Coordinating meetings, travel, events, and leadership logistics Maintaining alignment on leadership priorities and next actions Drafting professional follow-up emails and internal communications Supporting leadership preparation for internal and external meetings Professional Relationship Coordination: Scheduling lunches and meetings with financial advisors, CPAs, and professional referral sources Drafting follow-up communications on behalf of leadership Tracking touchpoints and ensuring consistent follow-through Maintaining organized records of relationship activity Why This Role Is Different: You will work directly with firm leadership and our COO in a structured, growth-focused law firm environment where organization, preparation, and follow-through are genuinely valued. This role is a core operational position - not a general administrative seat. You will be trusted to run systems, track priorities, and help leadership stay focused on high-value work. Qualifications: 3+ years supporting executives, owners, attorneys, or professionals Strong calendar management and organizational skills Excellent written communication and professional email drafting ability Experience managing multiple priorities in a fast-paced environment Strong note-taking, task tracking, and follow-through habits Comfort using Microsoft 365, scheduling tools, and email management systems Preferred (Not Required): Executive Assistant, Office Manager, or Operations Coordinator experience Experience supporting multiple leaders simultaneously The Type of Person Who Thrives Here You may be a strong fit if you are: Extremely organized and detail-oriented Calm, steady, and reliable under pressure Proactive and able to think ahead without constant direction Comfortable supporting leadership with different working styles Someone who enjoys systems, structure, and operational clarity Someone who gets genuine satisfaction from preventing problems before they happen What Success Looks Like Leadership calendars are organized and conflict-free Meetings are prepared and run smoothly No missed follow-ups or dropped priorities Action items are tracked and completed consistently Leadership feels prepared, supported, and focused Important relationships and commitments never fall through the cracks About Company Polaris Estate Planning & Elder Law is a mission-driven law firm dedicated to helping families protect what they've built and prepare for life's most important transitions with clarity and confidence. Based in Missouri and serving clients throughout the St. Charles and St. Louis areas, our firm focuses exclusively on estate planning, elder law, asset protection, probate, and long-term care planning. We are not a volume-based law firm. We are a relationship-based planning firm. Our team works with individuals and families who want more than just documents - they want a thoughtful plan that protects their loved ones, avoids unnecessary court involvement, and prepares for the realities of aging, long-term care, and unexpected life events. Our mission is simple: To help families make wise legal and life decisions before a crisis forces them to. We don't just prepare documents - we help families protect their future, their legacy, and the people they love most. Compensation details: 0 Yearly Salary PI438ccbd4e6-
Largest, physician-owned primary care group in Maryland is seeking a BE/BC Internal Medicine physician to join our well-established practice SW of Baltimore, MD. We have 10 offices serving residents in Anne Arundel, Howard, Prince George s, and Queen Anne s counties. We employ over 300 people across our network in capacities from physicians, physician assistants, nurse practitioners, medical assistants, front and back office administrative positions, as well as management services positions from practice operations, process improvement and cash management to systems integration. Compensation & Benefits: Competitive salary and incentive bonuses; great earning potential and partnership opportunity Generous benefits, including medical, dental, and vision insurance, paid malpractice insurance, CME leave and CME allowance, and retirement plan 401(k) with employer match Excellent work-life balance Close proximity to downtown Baltimore and Washington, D.C. cultural attractions, and easy access to ocean and Chesapeake Bay beaches, boating and other water activities APPLY NOW or TEXT Job and email address to . Search all of our provider opportunities here:
03/05/2026
Full time
Largest, physician-owned primary care group in Maryland is seeking a BE/BC Internal Medicine physician to join our well-established practice SW of Baltimore, MD. We have 10 offices serving residents in Anne Arundel, Howard, Prince George s, and Queen Anne s counties. We employ over 300 people across our network in capacities from physicians, physician assistants, nurse practitioners, medical assistants, front and back office administrative positions, as well as management services positions from practice operations, process improvement and cash management to systems integration. Compensation & Benefits: Competitive salary and incentive bonuses; great earning potential and partnership opportunity Generous benefits, including medical, dental, and vision insurance, paid malpractice insurance, CME leave and CME allowance, and retirement plan 401(k) with employer match Excellent work-life balance Close proximity to downtown Baltimore and Washington, D.C. cultural attractions, and easy access to ocean and Chesapeake Bay beaches, boating and other water activities APPLY NOW or TEXT Job and email address to . Search all of our provider opportunities here:
The Medical Receptionist serves as the first point of contact for patients and visitors, providing a warm, professional, and efficient experience. This role is responsible for greeting and directing patients, managing a high volume of incoming calls, and ensuring smooth patient flow throughout the office. The Medical Receptionist also supports daily administrative operations, maintains organized records, and collaborates closely with clinical staff to ensure timely and effective patient care. Key Responsibilities Greet patients, clients, and visitors in a friendly and professional manner. Answer incoming calls, route messages, and respond to patient inquiries or concerns, directing them to the appropriate staff member when needed. Monitor and manage patient flow; alert the Operations Director/Assistant Director of delays, issues, or scheduling concerns. Notify dental assistant or clinical staff when patients arrive for their appointments. Provide administrative support by preparing, editing, and formatting documents in Microsoft Word and Excel. Maintain meeting room schedules and assist with calendar coordination. Sort, distribute, and manage incoming mail and packages. Perform general office duties including filing, scanning, data entry, and other administrative tasks as assigned. Maintain a clean and organized reception and waiting area. Deliver excellent customer service, ensuring patients feel welcomed, supported, and informed. Assist with basic insurance or billing inquiries, including dental or medical coverage verification as needed. Skills & Qualifications Required Skills Strong customer service and communication abilities Proficiency with Microsoft Office (Word, Excel, Outlook) Ability to multitask and work in a fast-paced environment Excellent organizational and time-management skills Professional demeanor with strong interpersonal skills Comfort managing a high volume of patient traffic (up to 250 individuals daily) Preferred Skills Experience with medical or dental reception Familiarity with dental insurance or medical insurance processes Prior experience in a healthcare, dental, or high-volume administrative setting Experience Level Intermediate Job Type & Location This is a Contract to Hire position based out of St. Louis, MO. Pay and Benefits The pay range for this position is $21.00 - $21.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in St. Louis,MO. Application Deadline This position is anticipated to close on Mar 6, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
03/04/2026
Full time
The Medical Receptionist serves as the first point of contact for patients and visitors, providing a warm, professional, and efficient experience. This role is responsible for greeting and directing patients, managing a high volume of incoming calls, and ensuring smooth patient flow throughout the office. The Medical Receptionist also supports daily administrative operations, maintains organized records, and collaborates closely with clinical staff to ensure timely and effective patient care. Key Responsibilities Greet patients, clients, and visitors in a friendly and professional manner. Answer incoming calls, route messages, and respond to patient inquiries or concerns, directing them to the appropriate staff member when needed. Monitor and manage patient flow; alert the Operations Director/Assistant Director of delays, issues, or scheduling concerns. Notify dental assistant or clinical staff when patients arrive for their appointments. Provide administrative support by preparing, editing, and formatting documents in Microsoft Word and Excel. Maintain meeting room schedules and assist with calendar coordination. Sort, distribute, and manage incoming mail and packages. Perform general office duties including filing, scanning, data entry, and other administrative tasks as assigned. Maintain a clean and organized reception and waiting area. Deliver excellent customer service, ensuring patients feel welcomed, supported, and informed. Assist with basic insurance or billing inquiries, including dental or medical coverage verification as needed. Skills & Qualifications Required Skills Strong customer service and communication abilities Proficiency with Microsoft Office (Word, Excel, Outlook) Ability to multitask and work in a fast-paced environment Excellent organizational and time-management skills Professional demeanor with strong interpersonal skills Comfort managing a high volume of patient traffic (up to 250 individuals daily) Preferred Skills Experience with medical or dental reception Familiarity with dental insurance or medical insurance processes Prior experience in a healthcare, dental, or high-volume administrative setting Experience Level Intermediate Job Type & Location This is a Contract to Hire position based out of St. Louis, MO. Pay and Benefits The pay range for this position is $21.00 - $21.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in St. Louis,MO. Application Deadline This position is anticipated to close on Mar 6, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
Career Systems Development Corporation
Brooklyn, New York
Description: Job Summary: Responsible for all administrative, coordination and clerical duties of the Center Director's Office. Supervises any work experience students assigned to the office. Duties/Responsibilities: Demonstrates and abides by the Company Core Values and the operating principles. Acts as office and communication liaison between the National, Regional, Corporate Offices, partners and the Center Director on routine matters. Coordinates logistical and administrative support for official visitors. Gathers information on performance indicators and prepares useful reports. Performs quality control reviews on all Center reports submitted to the Regional, National and Corporate Offices. Obtains Center Director's approval and signature. Creates monthly CEI Reports. Schedules and coordinates Center Director staff/student meetings, takes minutes and follows up on requests for information. Receives and maintains all Center S.O.P.s. and C.O.P's Performs quality assurance, obtains signatures and submits documents to Corporate Office and Regional Office for approval. Maintains a library of information containing Job Corps publications, Federal Registers, bulletins, news articles, Program Information Notices and Regional Field Issuances. Makes travel arrangements for Center Director and department staff. Performs clerical tasks such as typing letters, maintaining files, demonstrates proficiency in the use of Microsoft Office Suite, and other duties as assigned. Creates and maintains Center monthly calendars. Assists in the training of new Administrative Assistants. Attends in-service training sessions. Performs other duties as assigned. Requirements: Qualifications: Minimum : Must have a High School diploma with at least five year's practical experience . Model company Core Values. Preferred : Possess a two-year business college degree or Bachelor's degree. Knowledge : Ability to perform administrative duties without immediate and constant supervision. Ability to type accurately at a fast speed. Ability to take dictation at a fast speed. Proficient in the use of a personal computer; working knowledge of software applications such as Word Perfect, MS Word, Excel. Thorough knowledge of office procedures. Good organizational skills, Ability to deal effectively with the public and government officials. Sound business telephone techniques. Ability to proofread and correct grammatical, punctuation and spelling errors. Physical Requirements: Frequently Sitting Seeing Hearing Speaking Occasionally Standing Walking Bending Stooping Squatting Flexibility Seldom Climbing Lifting 50 pounds Carrying Kneeling Pushing/Pulling Running Driving Environmental Demands: Equipment: Ability to operate office equipment Work Alone: Occasionally works alone Work With Others: 85% of time spent working and interacting with team and other departments Reading: Ability to read at a college level Writing: Ability to write at a college level Compensation details: 28.42-28.42 Hourly Wage PI1348de73ae01-8224
03/04/2026
Full time
Description: Job Summary: Responsible for all administrative, coordination and clerical duties of the Center Director's Office. Supervises any work experience students assigned to the office. Duties/Responsibilities: Demonstrates and abides by the Company Core Values and the operating principles. Acts as office and communication liaison between the National, Regional, Corporate Offices, partners and the Center Director on routine matters. Coordinates logistical and administrative support for official visitors. Gathers information on performance indicators and prepares useful reports. Performs quality control reviews on all Center reports submitted to the Regional, National and Corporate Offices. Obtains Center Director's approval and signature. Creates monthly CEI Reports. Schedules and coordinates Center Director staff/student meetings, takes minutes and follows up on requests for information. Receives and maintains all Center S.O.P.s. and C.O.P's Performs quality assurance, obtains signatures and submits documents to Corporate Office and Regional Office for approval. Maintains a library of information containing Job Corps publications, Federal Registers, bulletins, news articles, Program Information Notices and Regional Field Issuances. Makes travel arrangements for Center Director and department staff. Performs clerical tasks such as typing letters, maintaining files, demonstrates proficiency in the use of Microsoft Office Suite, and other duties as assigned. Creates and maintains Center monthly calendars. Assists in the training of new Administrative Assistants. Attends in-service training sessions. Performs other duties as assigned. Requirements: Qualifications: Minimum : Must have a High School diploma with at least five year's practical experience . Model company Core Values. Preferred : Possess a two-year business college degree or Bachelor's degree. Knowledge : Ability to perform administrative duties without immediate and constant supervision. Ability to type accurately at a fast speed. Ability to take dictation at a fast speed. Proficient in the use of a personal computer; working knowledge of software applications such as Word Perfect, MS Word, Excel. Thorough knowledge of office procedures. Good organizational skills, Ability to deal effectively with the public and government officials. Sound business telephone techniques. Ability to proofread and correct grammatical, punctuation and spelling errors. Physical Requirements: Frequently Sitting Seeing Hearing Speaking Occasionally Standing Walking Bending Stooping Squatting Flexibility Seldom Climbing Lifting 50 pounds Carrying Kneeling Pushing/Pulling Running Driving Environmental Demands: Equipment: Ability to operate office equipment Work Alone: Occasionally works alone Work With Others: 85% of time spent working and interacting with team and other departments Reading: Ability to read at a college level Writing: Ability to write at a college level Compensation details: 28.42-28.42 Hourly Wage PI1348de73ae01-8224
