Payroll Manager

Vaco Los Angeles is representing a client in search of an experienced Payroll Manager to oversee and manage end-to-end payroll operations for their U.S. workforce. This role ensures accurate, timely, and compliant payroll processing while serving as the subject matter expert for ADP Workforce Now. The ideal candidate is detail-oriented, highly organized, and well-versed in California and multi-state payroll regulations.

Key Responsibilities

• Manage and process bi-weekly/semi-monthly payroll for all employees using ADP Workforce Now

• Ensure compliance with federal, state, and local payroll laws, with a strong focus on California labor and wage regulations

• Review and reconcile payroll reports, including wages, deductions, taxes, and benefits

• Oversee payroll tax filings, W-2s, and year-end reporting; coordinate with ADP and external auditors as needed

• Manage payroll-related audits and respond to government inquiries

• Partner with HR, Finance, and Benefits teams to ensure accurate employee data and deductions

• Maintain payroll policies, procedures, and internal controls

• Handle garnishments, bonuses, commissions, PTO accruals, and retroactive pay adjustments

• Train and support payroll staff or cross-functional partners on payroll processes and ADP functionality

• Identify opportunities for process improvement, automation, and system enhancements

Required Qualifications

• 5+ years of payroll experience, with at least 2 years in a managerial or lead role

• Hands-on experience with ADP Workforce Now (required)

• Strong knowledge of California payroll laws, including overtime, meal/rest premiums, and final pay requirements

• Experience with multi-state payroll processing

• Proficiency in payroll tax compliance and reporting

• Strong Excel skills and experience working with HRIS and accounting systems

• Excellent attention to detail, organizational skills, and ability to meet strict deadlines

Preferred Qualifications

• CPP (Certified Payroll Professional) designation

• Experience supporting companies with 800+ employees

• Background in high-growth or complex payroll environments

• Bachelor's degree in Accounting, Finance, Human Resources, or related field

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.