Procurement and Contracts Analyst

Description The San Diego Housing Commission follows a hybrid work scheduled whereby employees are required to work two days in the office located at 1122 Broadway, Suite 300, San Diego, CA 92101 Department: Procurement Operations Benefits include, but are not limited to: 9/80 Compressed Work Schedule (office closed every other Friday) 14 paid holidays Employer paid pension contribution of 14% to base salary 457 tax-deferred savings plan Social security exempt Tuition reimbursement up to $5,000 annually Sharp PPO or HMO Plan, Kaiser Permanente HMO Plan, Dental Vision Flexible spending account Health and wellness perks Rewards & Recognition program To see full benefits package, please visit: About SDHC The San Diego Housing Commission (SDHC) is an award-winning public housing agency in the City of San Diego that provides innovative housing assistance programs for households with low income or experiencing homelessness. The San Diego City Council, in its role as the Housing Authority of the City of San Diego, oversees SDHC. SDHC helps pay rent for more than 17,000 households with low income annually; is a leader in collaborative efforts to address homelessness, such as the Community Action Plan on Homelessness for the City of San Diego and SDHC's homelessness initiative, HOUSING FIRST - SAN DIEGO, which has created more than 11,000 housing solutions since November 2014 for people experiencing homelessness or at risk of homelessness; and creates and preserves affordable rental housing, with more than 23,000 affordable units in service in the City today with SDHC's participation. About the Department The Procurement Department supports all divisions of the San Diego Housing Commission by ensuring that contracting and purchasing activities are conducted fairly, transparently, and in full compliance with federal, state, and local requirements. The mission of the department is to deliver efficient, customer-focused procurement services that support affordable housing, community initiatives, and the Commission's strategic goals. The team includes Procurement Analysts, Contract Specialists, Labor Compliance professionals, and leadership staff who collaborate closely to manage solicitations, evaluate proposals, oversee contract performance, and support department-wide compliance. The department values teamwork, professionalism, and continuous improvement, and provides opportunities for staff to build technical expertise and advance within the agency. About the Position The San Diego Housing Commission is seeking a Procurement & Contract Analyst with a strong foundation in contract management, compliance, vendor coordination, and program or project support. Candidates typically bring around three (3) years of progressively responsible experience in areas such as procurement, contracting, grants, program management, or government-funded project administration. This role supports the full contracting and procurement lifecycle, including preparing and reviewing solicitation documents, analyzing proposals, developing contract terms, conducting compliance checks, and coordinating with internal teams and external partners. Candidates with experience in cooperative agreements, subcontract management, or government contract compliance are encouraged to apply. Strong analytical skills, attention to detail, and the ability to manage multiple priorities are essential. The position offers the opportunity to grow into public-sector procurement and gain experience with competitive solicitations (RFPs, RFQs, IFBs), cost analysis, and contract negotiation within a mission-driven agency. Examples of Essential Job Functions Participates in developing goals, objectives, policies, procedures, work standards, and administrative control systems for the procurement program. Coordinates and performs professional-level administrative and programmatic work in procurement and contract administration. Researches and develops detailed product and/or service specifications and establishes contract terms; confers with department staff to resolve questions regarding intent and expected use of goods and services, specification definitions, and scope of work statements. Develops, analyzes, negotiates, and administers bid invitations and procurement solicitations, formal and informal bids, requests for qualifications/quotes/proposals ensuring legal and contractual provisions are included to protect the Commission's interests. Prepares and distributes notifications to vendors on Commission mailing lists, MBE/WBE/DVBE businesses, and others; places advertisements in local newspapers; conducts pre-bid and pre-proposal conferences; writes and posts addendums. Coordinates and participates in evaluation of bids; develops evaluation criteria and materials; performs price/cost analyses and assesses the quality and suitability of proposed services and purchases; recommends modifications as needed; summarizes bid responses and prepares documentation; selects, recommends, or participates in selection of contractors and vendors; develops reports for approval of contract awards. Drafts contracts ensuring legal requirements are incorporated and enforced; negotiates contract terms and provisions; coordinates review of contract documents with legal counsel; maintains related files. Ensures contractor compliance with provisions, including the maintenance of required insurance; develops contract amendments and extensions as needed; monitors contractor performance and takes or recommends necessary remedial action to enforce compliance with provisions; researches and resolves discrepancies. Serves as a liaison to employees, the public, private organizations, government agencies, community groups, and other organizations; provides information and assistance regarding procurement programs and services; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions. Participates in the development and implementation of new or revised programs, systems, procedures, and methods of operation; compiles and analyzes data and makes recommendations. Conducts a variety of analytical and operational studies regarding departmental and programmatic activities, including complex financial, budget, regulatory, operational, or administrative issues or questions; evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative, and/or operational changes after approval; prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies recommendations. Prepares and submits Housing Commission and Authority agenda reports and various other commission, committee, and staff reports and correspondence regarding assigned programs. Maintains accurate records and files; develops storage of records and retention schedules. Assists with coordinating and organizing community events; represents Commission to the public in explaining policies and procedures. Participates on a variety of interdisciplinary committees and commissions and represents the Commission to a variety of community and stakeholder groups. Performs other duties as assigned. Typical Qualifications Knowledge of: Principles and practices of public agency procurement and purchasing programs including competitive bidding procedures and supply chain management. Principles, practices, and techniques of drafting and administering procurement contracts and enforcing contract provisions. Principles and practices of sound financial management policies and procedures. Project and/or program management, analytical processes, and report preparation techniques. Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures. Research, statistical, analytical, and reporting methods, techniques, and procedures. Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division. Record-keeping principles and procedures. Modern office practices, methods, and computer equipment and applications related to the work. English usage, grammar, spelling, vocabulary, and punctuation. Techniques for effectively representing the Commission in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Commission staff. Ability to: Assist in the development of goals, objectives, policies, procedures, and work standards for the procurement function. Coordinate and oversee programmatic administrative and fiscal reporting activities. Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative. Plan and conduct effective management, administrative, and operational studies. Plan, organize, and carry out assignments from management staff with minimal direction. Conduct research on a wide variety of program topics including vendors, products, contract feasibility, budget proposals, and funding alternatives. Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations . click apply for full job details