Lycoming College is hiring a Gift Entry Specialist / Assistant Director of Advancement Operations & Gift Entry
The Gift Entry Specialist / Assistant Director of Advancement Operations & Gift Entry will be responsible for overseeing the database gift entry and ensuring all donations are accurately recorded in the development database and reconciled within the Business Office. This person will assist the Senior Director of Advancement Operations with reporting and prospect research and be responsible for assisting with coordination and execution of stewardship efforts across the advancement division.
This is a full-time, benefits eligible position. The title of either Gift Entry Specialist or Assistant Director of Advancement Operations & Gift Entry will be determined based on the chosen candidate's experience and qualifications.
Who We Are:
Founded in 1812, Lycoming College is one of the nation's oldest and most respected liberal arts colleges. Today, our community of 1,200 active learners from 26 states and territories and 13 countries comprises a student body that is 31 percent domestic students of the global majority or international, all of whom work with our renowned scholars to craft customized combinations of market-driven majors, minors and concentrations across our 52+ academic programs. Students compete in 20 NCAA Division III sports, participate in faculty-driven research, thrive in a robust program of internship experiences, and study abroad in more than two dozen countries. Lycoming College has one of the highest endowment-per-student ratios in the country. The institution is a member of the Annapolis Group of Liberal Arts Colleges and is recognized by U.S. News as a top 100 National Liberal Arts College and the No. 21 Best Value School. Lycoming College is dedicated to providing a high-quality liberal arts and sciences education for all students. Learn more at .
The College proudly celebrates and values the principles of inclusive excellence. In its 2021 Strategic Plan, Lycoming College committed to recruiting more faculty and staff from historically underrepresented groups. The community works to foster an inclusive campus community and to support the success of all faculty, staff and students. The College recognizes that a community formed of a wide range of backgrounds and experiences benefits all its members and serves to advance Lycoming's goal of preparing graduates to become ethical, informed, and engaged individuals
Lycoming College is an equal opportunity employer.
What will I do in this role?
- Export and enter all credit card gifts and pledge payments into the advancement database; prepare deposits for the business office.
- Prepare and distribute official gift receipts to gift officers; share gift reports with advancement staff.
- Maintain accurate records of all gift solicitations and receipts; update gift records as needed.
- Enter credit card donations received by mail or phone into the payment system; reconcile these with the database and report to the business office.
- Prepare tribute letters for gifts given in honor or memory of individuals.
- Run monthly pledge reports and send pledge reminders.
- Reconcile all gift income reports with the business office.
- Oversee donor spreadsheets for special initiatives (e.g., LB Smith, Enstine Match).
- Manage matching gifts: submit verification requests, match checks/EFTs to constituents, and record receipts.
- Prepare regular (daily, weekly, monthly, quarterly, annual) gift and stewardship reports.
- Assist with month-end and year-end reporting for the Office of Advancement and other college areas.
- Play a critical role during Days of Giving: manage gift entry, reconciliation, tracking, and reporting.
- Communicate gift and pledge information to front line officers; coordinate giving info with Advancement directors and gift officers.
- Build and run queries, exports, and reports in the database to support gift officers and other college areas.
- Assist alumni engagement team with stewardship strategies for event attendees, volunteers, and Lycoming Fund donors.
- Support front line gift officers in stewardship strategies for planned, major, and principal gifts, including annual communications for endowed funds.
What are we looking for?
Education Required:
Associate degree required, Bachelor's degree preferred.
Experience and Qualifications:
- Proven experience with customer relationship management software; higher education advancement preferred
- Knowledge of MS Office products (Word and Excel) and relational database concepts; familiarity with Raiser's Edge database and querying/reporting preferred.
- Must be accurate, precise, well organized, and attentive to details.
- Strong understanding of financial reporting and ability to understand IRS guidelines for charitable giving.
- Demonstrate excellent communication skills (verbal and written); along with exceptional interpersonal and customer service competences.
What We Offer!
Lycoming College has an excellent benefits package that includes:
Health & Wellness Benefits:
- Health insurance - with a wide variety of health plan options available
- Dental insurance, including orthodontia coverage.
- Flexible spending accounts for medical expenses and dependent care expenses
- Life & accidental death and dismemberment insurance
- Long-term disability insurance
- Short-term disability insurance
- Personal accident insurance
- Employee assistance program
Retirement Benefits:
- 403(b) retirement plan with up to 8% contributions from the College
Tuition Benefits:
- Free tuition for employees, spouses, and eligible dependents at Lycoming College
- Free tuition for eligible dependents at over 600 colleges nationwide through Tuition Exchange, Inc.
- Free tuition for employees, spouses, and eligible dependents at the Pennsylvania College of Technology
Paid Leave Benefits:
- Generous paid time off (PTO)
Employee Perks:
- 15% discount at the campus bookstore, excluding textbooks and snacks.
- Reduced rates for meal packages for on-campus dining facilities.
- Use of the campus recreations center and gym facilities for employees.
- Use of the campus Library.
How do I Join the Warrior Team?
Please submit a cover letter, Resume/CV, and a list of three references with contact information. Candidates will be evaluated on their ability to illustrate how their experience and skills connect to the qualifications of this position.
Priority review of applications will be given to those who apply by December 22nd, 2025, and will cease once the position has been filled. Criminal history background check will be conducted post offer.
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