Bilingual Administrative Assistant at Major Japanese Bank

Please note that this position requires Japanese proficiency Role Description Major Japanese Bank is seeking a highly organized and proactive bilingual Executive/Administrative Assistant to provide dedicated support to senior leadership team. This role is essential in ensuring seamless day-to-day operations, managing complex schedules, coordinating travel and meetings, and serving as a key liaison across departments. Key Responsibilities • Provide dedicated support to three senior executives overseeing middle and back-office functions • Managing schedule and calendar through Outlook • Collaborate with other Executive Assistants to align priorities and maintain seamless scheduling • Arrange and book business travel, client meetings, customer events, conference calls, and reserve meeting rooms or external venues as needed • Handle expense reporting and reconciliation for travel, meetings, industry events, client entertainment, and gifts using CONCUR and COUPA • Order business cards, submit maintenance requests, and manage office supplies procurement • Coordinate food and beverage services for client meetings and make business dinner reservations • Support travel arrangements for senior executives visiting New York from the Tokyo head office Qualifications • Bachelor's degree in business administration, Communications, or a related field (preferred) • This position is an on-sight position (Midtown Manhattan), remote work may be permitted with prior approval Skills • Strong collaboration skills and the ability to build positive relationships with other EAs • Proficy in Japanese and excellent written and verbal communication skills in English required. • Basic PC literacy including Microsoft Word, Excel, Power Point, PDF tools • Familiarity with CONCUR and COUPA preferred • Ability to multitask and prioritize effectively in a fast-paced environment • Flexibility to accommodate ad-hoc tasks or schedule changes • A forward-thinking individual who can manage tasks independently • Exceptional attention to detail and commitment to high-quality work Duration: 2025 2/28