Equal Opportunity and Nondiscrimination Statement
In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.
Location:
Claremont, CA
Job Posting Title:
Assistant Director, Mgrublian Center for Human Rights
Job Details and Requirement:
BASIC FUNCTION
The Assistant Director of the Mgrublian Center for Human Rights assists the Director of the Center in the development and implementation of the strategic plan, annual programs, fund raising, and supervision of a full and/or part-time administrative assistant, students, fellows, and visiting scholars who are compensated and/or in-residence at the Center. The Assistant Director performs a wide range of managerial and administrative functions. This position represents the Center at the College, in interactions with the Center's advisory board, at campus programs and offsite at professional meetings. The Assistant Director manages the daily operations of the Center and serves as a liaison to the advisory board, CMC faculty, staff and students.
DESCRIPTIONS OF DUTIES AND RESPONSIBILITIES
ESSENTIAL FUNCTIONS:
Reporting to the Director of the Mgrublian Center for Human Rights, the Assistant Director works independently to perform the following essential duties and responsibilities:
- Supervise support staff at the Center including one full-time administrative assistant, research fellows, student volunteers and student employees. For the fellows, this involves development of research objectives, and review of research analysis in consultation with the Director. For the students, this involves mentoring undergraduate research assistants representing a broad range of socioeconomic backgrounds, political opinions, genders, races, ethnicities, nationalities, sexual orientations, and religions and managing and evaluating their work. For the administrative assistant, this involves assigning tasks, on the spot training and providing regular feedback.
- Act as a deputy to the Director, aiding the Director at the Center's biannual board meetings and facilitating programmatic and fundraising work. At times this will also include interfacing with the public at events, maintaining relationships with prospective donors and existing benefactors.
- Oversee the implementation of the strategic plan and make recommendations for changes to the plan as needed.
- Maintain communications with current and prospective board members. Through research and data analysis, identify new members in consultation with the Director and various related CMC offices (Advancement, Alumni & Parent Engagement, etc.) and aid in the vetting and nomination process. In consultation with the Director, develop the agenda and supervise the collation and distribution of meeting materials for board meetings.
- Assist with fundraising by providing research and analysis to the Director about grant opportunities and other potential sources of funding for the Center.
- Assist the Director to manage key programs of the Center such as the internships, which entails establishing partnerships and negotiating contracts with leading human rights organizations (including securing MOUs with partners), soliciting and reviewing applications, interviewing students, and assisting with their placement at appropriate NGOS and other agencies. Approve student budgets and administer stipend and travel payments. Working with the Director and Center faculty affiliates, correspond with students and internship managers and support the students' reintegration on campus.
- Assist in the implementation of new programs such as film festivals, conferences, lecture series, academic travel, partnerships with human rights organizations, collaborations with other campus centers and institutes, student research projects, task forces and invitational scholars.
- With Director and Associate Dean of the Faculty for Research, meet annually with the CMC Treasurer's Office to project upcoming fiscal year budgets and regularly advise the Director about the annual budget and make recommendations for allocations.
- Liaise with faculty teaching in the human rights sequence, and advise students about satisfying requirements for the sequence.
- Maintain all financial records for the Center including tracking purchases, accounts payable, travel expenses and payroll for student assistants. Prepare budget forecasts for approval and prepare final budget reports for the Director and Advisory Board.
- Prepare annual reports, donor (stewardship) updates and other communications as requested by CMC Office of Strategic Communications & Marketing.
- Supervise staff (including students) to ensure the Center's website is current and disseminate publicity materials, brochures, newsletters and other related documents.
- Manage logistics of student research and other special projects and initiatives including the Amnesty Chapter, Center Task Forces and human rights legal assistants.
- Exercise judgment in frequent independent decisions regarding requests for information from the general public, press, students, faculty and staff. Handle sensitive and confidential materials with discretion.
- In consultation with the Director, oversee administrative operations of the Center. Set priorities and determine procedures for own workload. Delegate tasks to students and administrative assistants where appropriate.
- Manage the Center's library space and digital and print resources. Edit scholarly documents on behalf of the Center and help prepare such materials for publication.
- Consult with the College Office of Institutional Philanthropy and Sponsored Research to identify potential grant opportunities and assist with drafting and submitting applications for foundational funding.
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
The successful candidate will also be able to perform the following essential functions:
- Take and follow directions.
- Work cooperatively with others.
- Receive and respond appropriately to constructive criticism.
- Display a positive attitude.
- Balance multiple tasks and priorities.
- Performs other essential duties and tasks specific to the position.
QUALIFICATION STANDARDS & SKILLLS
EDUCATION: Bachelor's degree or equivalent combination of education and experience is required. Master's degree is preferred and highly desirable. ABD or postgraduates are encouraged to apply.
EXPERIENCE: Three to four years of related experience in the fields of human rights, Holocaust and genocide studies and program administration, preferably at an institution of higher learning or research institute. International experience preferred. Two to three years supervisory experience preferred.
REQUIRED KNOWLEDGE, SKILLS and ABILITIES: Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities.
- Must have exceptional organizational ability.
- Must have exceptional supervisory ability.
- Must be able to work independently, manage own schedule, and meet deadlines.
- Must have excellent writing, communication, research, technical, and problem solving skills.
- Must have a strong background in managing a budget and overseeing financial matters related to Center operations.
- Must be proficient in the following applications/abilities: Word, Excel, PowerPoint, Adobe Publishing suite, WordPress web design, Localist, and Workday.
- Requires high level of commitment and experience.
- Must have a genuine commitment to continual learning and creative problem solving.
- Knowledge of major trends and developments in the field of human rights is preferred.
- Knowledge of the policies and procedures of the College is preferred.
OTHER
HOURS: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday through Friday. Holiday, weekend and evening work hours may be required. Travel may be required. Regular hours may vary due to needs of the College or division.
LICENSES: A valid driver's license or equivalent alternate form of transportation to off-site meetings and events is required. A valid driver's license is required to drive College-owned vehicles and the ability to be insured under the College's authorized driver's policy.
CLASSIFICATION AND STATUS: This is a regular, full-time, 12-month, exempt, benefits eligible position.
Supervisor - AB1825 Yes
Mandatory Reporter - CA Penal Code: Yes
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