US Job Description Firm Information Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters. Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities. Position Summary The Business Development Coordinator will handle marketing administrative tasks, help implement the business development tactics for the Corporate group, and related practice teams/task forces, including supporting a variety of areas of focus, including enhancing the firm's profile, strengthening relationships with key clients, and creating opportunities for collaboration across groups. This role will also support other firmwide marketing and business development initiatives, as needed. This professional will coordinate requests for client/prospect research and analysis, bio updates, and graphic design from relevant teams, as well as assist with pitches and proposals, the coordination of events and webinars, the publication of social media posts, blog posts and client alerts, the coordination of internal newsletters, the profiling and tracking of with experience and engagements, and other marketing and internal communications and administrative needs. They will also contribute as a core part of the Corporate team on a number of shared projects, in addition to independently leading tasks and interacting with attorneys. This includes coordinating a number of practice-specific tasks focused on both internal and external organization and profile-raising, including monthly newsletters and reports, internal meeting coordination, award submissions, and social media promotion. Thie ideal candidate is a a detail-oriented, highly organized, proactive teammate who thrives in a fast-paced environment and can move work from idea to execution. Job Duties and Responsibilities Support the Corporate Group Business Development Managers in various projects as they relate to business development efforts associated with the Corporate practice group. Support global Corporate Business Development Managers in executing business development and marketing efforts. Working with others, coordinates pitch materials, presentations and responses to Requests for Proposals (RFPs); facilitates presentation preparation by assisting with creating and editing materials. Interacting with Corporate Group Leaders and other attorneys with firmwide business development activities; maintain strong working relationships and a high level of day-to-day interaction with lawyers in Corporate as well as attorneys in related practice groups. Edit marketing collateral, including practice area descriptions and attorney biographies for print, website and intranet; facilitate posting updates to firm website and intranet as required. Coordinate Corporate webinars, including overseeing scheduling and logistics, working with graphics and events team to develop and disseminate invitations, arranging additional promotion of the webinar through the firm's digital and social media channels, assisting lawyers with related materials, and handling follow-up tasks as required. Work with the Corporate and related practice teams/task forces to help prepare and edit drafts of various industry survey submissions, plus maintain repositories of information on practice group accolades and awards. Coordinates Reed Smith's participation in, and sponsorship of, local and national conferences. Responsibilities would include handling attorney reservations or RSVPs, and coordinating and submitting advertisements, giveaways, logos, and other materials as needed for sponsorships and other external activities. Assist in coordinating and planning Reed Smith-hosted client seminars and events. Responsibilities would include development of invitations and invite lists, coordinating with venues on logistics, coordinating speaker calls, and assisting with event materials, event promotion, and day-of event needs. Manage attorney experience and client information in Firmwide experience databases and client relationship management (CRM) system. Help maintain industry group/specialty group intranet sites. Manage and maintain the collection of information for, and production of, internal marketing materials including monthly newsletters, mailing lists, internal blogs, and capabilities documents. Work closely with Corporate attorneys to draft, edit and coordinate posting for the Corporate blog, and Corporate social media platforms, including LinkedIn and Twitter pages. Assist with developing group and strategy meeting agendas and presentations, and prepare and circulate meeting summaries. All other duties as assigned. Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: College degree in Marketing, Business, Communications or related field required. Experience: 2-4 years of experience in a professional services marketing role is desirable but not required. The candidate must be able to demonstrate exceptional organizational and time management skills, strong writing ability, a positive attitude, and great work ethic. Must have demonstrated experience working independently as well as within cross-functional teams in a collaborative, professional environment. Skills: Strong computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint. Technologically savvy and able to quickly learn new database systems. Extremely detail oriented, proactive and self-directed with ability to independently manage and appropriately prioritize multiple projects and competing priorities under tight deadlines, sometimes with minimal oversight. Able to demonstrate sound professional judgment and a high degree of poise and professionalism when interacting with internal and external contacts. Comfortable establishing effective firmwide working relationships with individuals at all levels. Possess, and be willing to continue to develop, strong organizational, project management and problem solving skills. Able to work independently as well as part of a team, and be flexible in approach. Other Supervisory Responsibilities: None Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc. Essential Job Functions: Ability to handle multiple tasks on a daily basis and complete assignments within set timelines. Ability to use independent judgment and discretion and adapt to changing work situations. Ability to communicate effectively, orally and in writing, with various personalities at all levels. Ability to utilize technology, including computers and telecommunication devices. Ability to read and interpret written documents, computer screens and other visual displays accurately. Ability to hear and understand verbal communication, including conversations and instructions, is important for effective collaboration and communication Must work in office as required. Working Conditions: You will be required to work in the office at minimum 3 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor. Pay Ranges: This represents the presently-anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. This is a non-exempt position. The hourly wage range for this role is $33.00 to $37.50, with an estimated annual compensation range of $68,000 to $78,000, based on expected hours. Chicago: $68,000 ($33/hr) - $78,000 ($37.50/hr) Employee Benefits Overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) College Savings Plan Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.
11/01/2025
Full time
US Job Description Firm Information Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters. Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities. Position Summary The Business Development Coordinator will handle marketing administrative tasks, help implement the business development tactics for the Corporate group, and related practice teams/task forces, including supporting a variety of areas of focus, including enhancing the firm's profile, strengthening relationships with key clients, and creating opportunities for collaboration across groups. This role will also support other firmwide marketing and business development initiatives, as needed. This professional will coordinate requests for client/prospect research and analysis, bio updates, and graphic design from relevant teams, as well as assist with pitches and proposals, the coordination of events and webinars, the publication of social media posts, blog posts and client alerts, the coordination of internal newsletters, the profiling and tracking of with experience and engagements, and other marketing and internal communications and administrative needs. They will also contribute as a core part of the Corporate team on a number of shared projects, in addition to independently leading tasks and interacting with attorneys. This includes coordinating a number of practice-specific tasks focused on both internal and external organization and profile-raising, including monthly newsletters and reports, internal meeting coordination, award submissions, and social media promotion. Thie ideal candidate is a a detail-oriented, highly organized, proactive teammate who thrives in a fast-paced environment and can move work from idea to execution. Job Duties and Responsibilities Support the Corporate Group Business Development Managers in various projects as they relate to business development efforts associated with the Corporate practice group. Support global Corporate Business Development Managers in executing business development and marketing efforts. Working with others, coordinates pitch materials, presentations and responses to Requests for Proposals (RFPs); facilitates presentation preparation by assisting with creating and editing materials. Interacting with Corporate Group Leaders and other attorneys with firmwide business development activities; maintain strong working relationships and a high level of day-to-day interaction with lawyers in Corporate as well as attorneys in related practice groups. Edit marketing collateral, including practice area descriptions and attorney biographies for print, website and intranet; facilitate posting updates to firm website and intranet as required. Coordinate Corporate webinars, including overseeing scheduling and logistics, working with graphics and events team to develop and disseminate invitations, arranging additional promotion of the webinar through the firm's digital and social media channels, assisting lawyers with related materials, and handling follow-up tasks as required. Work with the Corporate and related practice teams/task forces to help prepare and edit drafts of various industry survey submissions, plus maintain repositories of information on practice group accolades and awards. Coordinates Reed Smith's participation in, and sponsorship of, local and national conferences. Responsibilities would include handling attorney reservations or RSVPs, and coordinating and submitting advertisements, giveaways, logos, and other materials as needed for sponsorships and other external activities. Assist in coordinating and planning Reed Smith-hosted client seminars and events. Responsibilities would include development of invitations and invite lists, coordinating with venues on logistics, coordinating speaker calls, and assisting with event materials, event promotion, and day-of event needs. Manage attorney experience and client information in Firmwide experience databases and client relationship management (CRM) system. Help maintain industry group/specialty group intranet sites. Manage and maintain the collection of information for, and production of, internal marketing materials including monthly newsletters, mailing lists, internal blogs, and capabilities documents. Work closely with Corporate attorneys to draft, edit and coordinate posting for the Corporate blog, and Corporate social media platforms, including LinkedIn and Twitter pages. Assist with developing group and strategy meeting agendas and presentations, and prepare and circulate meeting summaries. All other duties as assigned. Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: College degree in Marketing, Business, Communications or related field required. Experience: 2-4 years of experience in a professional services marketing role is desirable but not required. The candidate must be able to demonstrate exceptional organizational and time management skills, strong writing ability, a positive attitude, and great work ethic. Must have demonstrated experience working independently as well as within cross-functional teams in a collaborative, professional environment. Skills: Strong computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint. Technologically savvy and able to quickly learn new database systems. Extremely detail oriented, proactive and self-directed with ability to independently manage and appropriately prioritize multiple projects and competing priorities under tight deadlines, sometimes with minimal oversight. Able to demonstrate sound professional judgment and a high degree of poise and professionalism when interacting with internal and external contacts. Comfortable establishing effective firmwide working relationships with individuals at all levels. Possess, and be willing to continue to develop, strong organizational, project management and problem solving skills. Able to work independently as well as part of a team, and be flexible in approach. Other Supervisory Responsibilities: None Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc. Essential Job Functions: Ability to handle multiple tasks on a daily basis and complete assignments within set timelines. Ability to use independent judgment and discretion and adapt to changing work situations. Ability to communicate effectively, orally and in writing, with various personalities at all levels. Ability to utilize technology, including computers and telecommunication devices. Ability to read and interpret written documents, computer screens and other visual displays accurately. Ability to hear and understand verbal communication, including conversations and instructions, is important for effective collaboration and communication Must work in office as required. Working Conditions: You will be required to work in the office at minimum 3 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor. Pay Ranges: This represents the presently-anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. This is a non-exempt position. The hourly wage range for this role is $33.00 to $37.50, with an estimated annual compensation range of $68,000 to $78,000, based on expected hours. Chicago: $68,000 ($33/hr) - $78,000 ($37.50/hr) Employee Benefits Overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) College Savings Plan Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.
University of California Agriculture and Natural Resources
Davis, California
UC ANR Policy Institute - Academic Coordinator II (Associate Director) - Davis, CA (AP 25-04) University of California Agriculture and Natural Resources Application Window Open date: October 10, 2025 Next review date: Thursday, Nov 13, 2025 at 11:59pm (Pacific Time) Apply by this date to ensure full consideration by the committee. Final date: Thursday, Jan 1, 2026 at 11:59pm (Pacific Time) Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled. Position description Position Overview: The University of California, Agriculture and Natural Resources (UC ANR) invites applications for an Associate Director/Academic Coordinator II with the UC ANR Policy Institute. Location Headquarters: UC ANR, Davis, CA. Purpose: The Associate Director/Academic Coordinator II will provide statewide coordination and leadership for activities of the UC ANR Policy Institute. Specifically, this position will collaborate with the Director to develop new sources of funding including preparing grant applications and engaging with donors. This position will also communicate science-based research, pursue new opportunities for interdisciplinary collaboration with researchers internal and external to UC ANR, oversee contracts and grants, build relationships with local, state, and federal policymakers, and serve as a resource for UC academics engaging in science-to-policy work. The UC ANR Policy Institute (Policy Institute), housed within the University of California Agriculture and Natural Resources, will be the one-stop shop for policymakers to find and easily access scientists and cutting-edge research on issues critical to California. The Policy Institute will also connect affiliated researchers to work across specialty areas, serve as a resource for UC academics interested in expanding policy-relevant work and communications, and will establish a policy advisory board to help identify priority research areas, grant opportunities, and partnerships. The Policy Institute will also conduct original research and real-time economic analyses to remain relevant and responsive to timely, critical issues. Alignment. As described in UC ANR's Vision 2040, California faces a complex, ever-changing regulatory environment in which science-based input and community engagement are needed to inform policy decisions and implementation. Now more than ever, solutions are needed to mitigate the impact of extreme weather events and other disasters, advance more efficient methods of agriculture production, further sustainable land stewardship, strengthen food systems, and build resiliency to future impacts of social, political, and ecological challenges. As these challenges increase in complexity so, too, do their solutions. Local, state, and federal policies and regulations must adapt and be responsive, taking into consideration current scientific and technological advances. This position will help UC ANR achieve its mission of cultivating thriving communities, sustainable agriculture, resilient ecosystems, and economic prosperity in California through development and sharing of equitable and collaborative science-based solutions that have national and global impact. Through research, education, extension, and outreach, this position will contribute to each of UC ANR's Public Value Statements. Clientele. The UC ANR Policy Institute's clientele is necessarily broad given that it conducts a wide variety of activities, from conducting original research, calculating real-time economic analyses, and communicating science with policymakers. The Associate Director/Academic Coordinator II will primarily work with UC researchers and local, state, and federal policymakers, as well as partner organizations and stakeholders. Major Duties and Responsibilities: Provide statewide coordination for activities of the UC ANR Policy Institute. Lead and contribute to effective communication efforts (e.g., develop and maintain websites, social media, blogs, and other media). Develop, adapt, implement, and evaluate program activities, training, curriculum, and other educational activities and multi-media materials aligned with strategic plan and/or clientele needs. Write policy briefs and support academics in writing policy briefs. Develop proposals for extramural funding (e.g., grants, contracts, gifts/donations). Effectively communicate science-based research to a variety of audiences. Collaborate with other UC ANR academics, campus-based specialists and faculty and/or others, to address priority issues. Oversee contracts and grants. Serve as a resource for UC academics engaging in science-to-policy work. Design and deliver professional development opportunities for academics engaging in science-to-policy communications. Create a positive environment that supports the success of the unit team and team members - includes modeling and supporting a good team working environment. Sets goals and target outputs for shared clarity of vision. Represent UC ANR in a professional manner. Liaison representation with other agencies and institutions in the public and private sectors. Be an effective listener and communicator, take responsibility for own actions, motivate others, and keep commitments. Interact with UC ANR Program Teams, specialists, campus based Agricultural Experiment Station faculty and others within the research/extension network to develop, strengthen and expand Policy Institute goals. Participate in professional organizations and collaborate with federal, state and county governmental agencies, non-government organizations and others. Represent UC ANR in a professional manner. Maintain positive relationships with stakeholders and clientele. Meet with and provide responsive communications with key stakeholders (e.g., industry partners, donors, policymakers and elected officials, and others as required). Commitment to ongoing self-improvement both professionally and personally; interest in continued and lifelong learning. Promote and operationalize UC ANR's Principles of Community ( ) Reporting Relationship: The Associate Director/Academic Coordinator II reports to the Director of the UC ANR Policy Institute who is responsible for supervision and evaluation of the position, and works closely with Associate Directors within the UC ANR Policy Institute on programs and projects. This position also collaborates with UC ANR academics, Cooperative Extension staff, other UC academics, Vice Provost of Academic Personnel, Associate Vice-President, and Vice-President. Qualifications Required: Required Qualifications A minimum of a Master's degree in agricultural, environmental, social sciences, or related field, with coursework or experience relevant to agricultural extension and public policy is required at the time of appointment. Doctoral degree is preferred. Skills Required: To be successful, Academic Coordinators require skills in the following: Technical Competence Demonstrated ability to prepare, deliver, and evaluate research, educational materials, and extension programming. Ability to maintain literacy in internet communications and with computer software. Administrative experience including managing contract and grant budgets, reporting and evaluation, and understanding and following institutional policies. Demonstrated ability to secure and manage extramural funding. Communication Demonstrated excellence in written, oral, and interpersonal communication skills, including website development and management. Demonstrated ability to listen, communicate, and extend complex information in a format tailored to diverse audiences (policymakers, funders, partners, and other external stakeholders). Collaboration, Teamwork, and Flexibility Demonstrated ability to work independently and collaboratively in teams and provide leadership for research and education activities. Self-directed, responsible, and internally motivated. Adapts to changing conditions, prepared to capitalize on opportunities and work around potential threats, shifting focus as times and organizational needs change. Demonstrated ability to model and support effective teamwork and remain open to exploring new ideas and innovative solutions. Interest in Continued and Lifelong Learning Demonstrated commitment to ongoing self-improvement both professionally and personally. Additional Requirements Ability and means to travel on a flexible schedule as needed, proof of liability and property damage insurance on vehicle used is required. Must possess or obtain valid California Driver's License to drive a County or University Vehicle. We are unable to sponsor or take over sponsorship of an employment visa at this time. Applicants must be authorized to work for any employer in the U.S. at the time of hire. This is not a remote position. The candidate must be available to work onsite. In accordance with UC ANR Flexible Work Guidelines flexible work agreements are available upon approval by supervisors and periodic re-evaluation. As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer click apply for full job details
10/28/2025
Full time
UC ANR Policy Institute - Academic Coordinator II (Associate Director) - Davis, CA (AP 25-04) University of California Agriculture and Natural Resources Application Window Open date: October 10, 2025 Next review date: Thursday, Nov 13, 2025 at 11:59pm (Pacific Time) Apply by this date to ensure full consideration by the committee. Final date: Thursday, Jan 1, 2026 at 11:59pm (Pacific Time) Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled. Position description Position Overview: The University of California, Agriculture and Natural Resources (UC ANR) invites applications for an Associate Director/Academic Coordinator II with the UC ANR Policy Institute. Location Headquarters: UC ANR, Davis, CA. Purpose: The Associate Director/Academic Coordinator II will provide statewide coordination and leadership for activities of the UC ANR Policy Institute. Specifically, this position will collaborate with the Director to develop new sources of funding including preparing grant applications and engaging with donors. This position will also communicate science-based research, pursue new opportunities for interdisciplinary collaboration with researchers internal and external to UC ANR, oversee contracts and grants, build relationships with local, state, and federal policymakers, and serve as a resource for UC academics engaging in science-to-policy work. The UC ANR Policy Institute (Policy Institute), housed within the University of California Agriculture and Natural Resources, will be the one-stop shop for policymakers to find and easily access scientists and cutting-edge research on issues critical to California. The Policy Institute will also connect affiliated researchers to work across specialty areas, serve as a resource for UC academics interested in expanding policy-relevant work and communications, and will establish a policy advisory board to help identify priority research areas, grant opportunities, and partnerships. The Policy Institute will also conduct original research and real-time economic analyses to remain relevant and responsive to timely, critical issues. Alignment. As described in UC ANR's Vision 2040, California faces a complex, ever-changing regulatory environment in which science-based input and community engagement are needed to inform policy decisions and implementation. Now more than ever, solutions are needed to mitigate the impact of extreme weather events and other disasters, advance more efficient methods of agriculture production, further sustainable land stewardship, strengthen food systems, and build resiliency to future impacts of social, political, and ecological challenges. As these challenges increase in complexity so, too, do their solutions. Local, state, and federal policies and regulations must adapt and be responsive, taking into consideration current scientific and technological advances. This position will help UC ANR achieve its mission of cultivating thriving communities, sustainable agriculture, resilient ecosystems, and economic prosperity in California through development and sharing of equitable and collaborative science-based solutions that have national and global impact. Through research, education, extension, and outreach, this position will contribute to each of UC ANR's Public Value Statements. Clientele. The UC ANR Policy Institute's clientele is necessarily broad given that it conducts a wide variety of activities, from conducting original research, calculating real-time economic analyses, and communicating science with policymakers. The Associate Director/Academic Coordinator II will primarily work with UC researchers and local, state, and federal policymakers, as well as partner organizations and stakeholders. Major Duties and Responsibilities: Provide statewide coordination for activities of the UC ANR Policy Institute. Lead and contribute to effective communication efforts (e.g., develop and maintain websites, social media, blogs, and other media). Develop, adapt, implement, and evaluate program activities, training, curriculum, and other educational activities and multi-media materials aligned with strategic plan and/or clientele needs. Write policy briefs and support academics in writing policy briefs. Develop proposals for extramural funding (e.g., grants, contracts, gifts/donations). Effectively communicate science-based research to a variety of audiences. Collaborate with other UC ANR academics, campus-based specialists and faculty and/or others, to address priority issues. Oversee contracts and grants. Serve as a resource for UC academics engaging in science-to-policy work. Design and deliver professional development opportunities for academics engaging in science-to-policy communications. Create a positive environment that supports the success of the unit team and team members - includes modeling and supporting a good team working environment. Sets goals and target outputs for shared clarity of vision. Represent UC ANR in a professional manner. Liaison representation with other agencies and institutions in the public and private sectors. Be an effective listener and communicator, take responsibility for own actions, motivate others, and keep commitments. Interact with UC ANR Program Teams, specialists, campus based Agricultural Experiment Station faculty and others within the research/extension network to develop, strengthen and expand Policy Institute goals. Participate in professional organizations and collaborate with federal, state and county governmental agencies, non-government organizations and others. Represent UC ANR in a professional manner. Maintain positive relationships with stakeholders and clientele. Meet with and provide responsive communications with key stakeholders (e.g., industry partners, donors, policymakers and elected officials, and others as required). Commitment to ongoing self-improvement both professionally and personally; interest in continued and lifelong learning. Promote and operationalize UC ANR's Principles of Community ( ) Reporting Relationship: The Associate Director/Academic Coordinator II reports to the Director of the UC ANR Policy Institute who is responsible for supervision and evaluation of the position, and works closely with Associate Directors within the UC ANR Policy Institute on programs and projects. This position also collaborates with UC ANR academics, Cooperative Extension staff, other UC academics, Vice Provost of Academic Personnel, Associate Vice-President, and Vice-President. Qualifications Required: Required Qualifications A minimum of a Master's degree in agricultural, environmental, social sciences, or related field, with coursework or experience relevant to agricultural extension and public policy is required at the time of appointment. Doctoral degree is preferred. Skills Required: To be successful, Academic Coordinators require skills in the following: Technical Competence Demonstrated ability to prepare, deliver, and evaluate research, educational materials, and extension programming. Ability to maintain literacy in internet communications and with computer software. Administrative experience including managing contract and grant budgets, reporting and evaluation, and understanding and following institutional policies. Demonstrated ability to secure and manage extramural funding. Communication Demonstrated excellence in written, oral, and interpersonal communication skills, including website development and management. Demonstrated ability to listen, communicate, and extend complex information in a format tailored to diverse audiences (policymakers, funders, partners, and other external stakeholders). Collaboration, Teamwork, and Flexibility Demonstrated ability to work independently and collaboratively in teams and provide leadership for research and education activities. Self-directed, responsible, and internally motivated. Adapts to changing conditions, prepared to capitalize on opportunities and work around potential threats, shifting focus as times and organizational needs change. Demonstrated ability to model and support effective teamwork and remain open to exploring new ideas and innovative solutions. Interest in Continued and Lifelong Learning Demonstrated commitment to ongoing self-improvement both professionally and personally. Additional Requirements Ability and means to travel on a flexible schedule as needed, proof of liability and property damage insurance on vehicle used is required. Must possess or obtain valid California Driver's License to drive a County or University Vehicle. We are unable to sponsor or take over sponsorship of an employment visa at this time. Applicants must be authorized to work for any employer in the U.S. at the time of hire. This is not a remote position. The candidate must be available to work onsite. In accordance with UC ANR Flexible Work Guidelines flexible work agreements are available upon approval by supervisors and periodic re-evaluation. As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer click apply for full job details
University of California Agriculture and Natural Resources
Hopland, California
Agriculture Superintendent - Hopland, CA, Job ID 74408 University of California Agriculture and Natural Resources Job Description Under the general direction of the Hopland Research and Extension Center Director, responsible for the management, planning and implementation of field research, farming operations (including livestock), physical plant operations, grounds and building maintenance, irrigation, animal care program, and related administrative functions such as safety coordinator, regulatory compliance, inventory and asset manager, and hazardous materials manager. Supervise staff and serve as Acting Center Director when Center Director is absent. The Agriculture Supervisor is responsible for managing REC operations such as land, labor, equipment, livestock, and facilities are available for researchers and works to coordinate use of these assets for research projects. The land management scope is 5,358 acres and includes numerous buildings and infrastructure to maintain. This position is a career appointment that is 100% fixed. Pay Scale: $66,800.00/year to $94,000.00/year Job Posting Close Date: This job is open until filled. The first application review date will be 01/02/2025. Key Responsibilities: 65% Operations, Budgets, Planning Schedule, coordinate, and conduct field research operations, cropping practices, physical plant/systems operations, and ground and building maintenance. Communicate with individual project leaders and staff to determine project needs and timelines. Develop short-term and long-term plans for crops, field, pasture rotation, land development, research support, building and facilities maintenance, and equipment needs in cooperation with Business Officer and Center Director. Estimate land, labor and facilities requirements for proposed research projects and advise the Research Advisory Committee on project needs and available Center resources. Coordinate and adjust Center operations to accommodate tours, field days, workshops, and special events. Assist with design, implementation, and summary of Center research. Work in the field and shops side-by-side with various other staff to ensure labor needs are fulfilled. Coordinate the application and reporting of pesticides and fertilizers. Manage project labor hours, field activity records, contract labor, and services. Coordinate HREC domestic water operation and irrigation systems as a member of the East Sanel Water Agency. Coordinate equipment repair needs with Assistant Farm Machinery Mechanic. Serve as Aggie Enterprise financial systems back-up reviewer. Work with Business Officer to assure Center operations are adhering to budgets and proper financial procedures. Responsible for sale of cash crops. 25% Supervision Clearly establish and communicate staff work assignments for center operations daily. Monitor work performance for completeness, quality, accuracy and efficiency. Supervise and actively engage in physical work on research, crops, fields, pastures and physical plant operations. Implement UC personnel policies and bargaining agreements. Write employee goals; train, motivate, and develop employees. Evaluate employees' work performance; recommend recognition and merit. Review and certify all employee performance training records. Act as Center Director in his absence. Assist all other unit managers in support of their activities, as required. Positions supervised - Assistant Farm Machinery Mechanic, Principal Animal Technician, Staff Research Associate, Senior Agricultural Technician, Senior Custodian, Animal Health Tech. 10% Health and Safety As Safety Coordinator, responsible to ensure a safe and healthy working environment for all Center assigned employees and visitors; identify and resolve existing and potential hazards, implement good safety management practices and participate in and lead University training programs. Responsible for implementation of center safety, health and environmental quality programs as required by federal, state, local and University regulations. Coordinate training of employees on the proper use of equipment, tools, and hazardous materials. Operates commercial vehicles (non Class A). Requirements: Bachelor's degree in Biological or Agricultural Science or equivalent years of experience in a related field. May be responsible for local predator control strategies. This position will require fingerprinting and background check. Demonstrate capacity to provide leadership, and support collaborative team effort to support oak woodlands, grasslands, chaparral ecosystems, livestock and range management at HREC. Experience performing appropriate practices related to field, pastures and vineyard crop production including planting and harvesting operations, pest management, irrigation and crop fertilization. Experience with maintaining various building types and systems. Experience delegating work assignments and supervising employees. Experience overseeing contracting out for building and infrastructure repair and maintenance, including developing Scopes of Work, conducting bidding processes, and ensuring work is done per contract specifications Skills in operating farming and landscape machinery. Excellent oral and written communication skills. Experience with computers, software including Microsoft Office, and databases. Experience with agricultural and natural resources field research including a general understanding of experimental design, data collection, and data analysis. Experience operating and maintaining agricultural and natural resources research equipment. Experience delivering extension in collaboration with researchers and external partners such as non-profits and government agencies. Skills to independently organize workloads, establish priorities, and exercise good judgement. Skills to assimilate knowledge of Local, State, Federal, and University policies and regulations. Skills to communicate with researchers and specialized staff on budgets, timelines, work requests, and planning. Experience with providing good safety management practices and knowledge of health and safety laws and regulations. Preferred Skills: Experience coordinating safety training programs to employees. Experience with University policies and procedures. Experience with livestock including zoonotic disease theory and management, vaccinations, grazing management, and basic care. Experience operating domestic water system, ideally possessing current D2 and T2 Water Treatment Officer certification, or able to earn those within 18 months of start date. Special Conditions of Employment: Must comply with regulatory agency reporting requirements (California's Child Abuse and Neglect Reporting Act). Possession of building master keys for access to residences, offices, or other facilities. Direct access to and/or responsibility for protected, personal, or other sensitive institutional information, including information on students, faculty, staff, or other University constituents, and IT resources that process, transmit or store restricted or sensitive institutional information. Responsibility for operating commercial vehicles, machinery or toxic systems that could result in accidental death, injury or health problems. DMV Pull Program: Must enroll in the DMV Pull-Notice Program Must possess valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability damage insurance on vehicle used is required. Reimbursement of job-related travel will be reimbursed according to University policies. The University reserves the right to make employment contingent upon successful completion of the background check. This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities. UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities. As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited. As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs , as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. Travel, including travel outside normal business hours, may be requested. Overtime and occasional weekend work as needed, usually on short notice to meet operational needs, may be requested. Misconduct Disclosure Requirement:As a condition of employment . click apply for full job details
10/28/2025
Full time
Agriculture Superintendent - Hopland, CA, Job ID 74408 University of California Agriculture and Natural Resources Job Description Under the general direction of the Hopland Research and Extension Center Director, responsible for the management, planning and implementation of field research, farming operations (including livestock), physical plant operations, grounds and building maintenance, irrigation, animal care program, and related administrative functions such as safety coordinator, regulatory compliance, inventory and asset manager, and hazardous materials manager. Supervise staff and serve as Acting Center Director when Center Director is absent. The Agriculture Supervisor is responsible for managing REC operations such as land, labor, equipment, livestock, and facilities are available for researchers and works to coordinate use of these assets for research projects. The land management scope is 5,358 acres and includes numerous buildings and infrastructure to maintain. This position is a career appointment that is 100% fixed. Pay Scale: $66,800.00/year to $94,000.00/year Job Posting Close Date: This job is open until filled. The first application review date will be 01/02/2025. Key Responsibilities: 65% Operations, Budgets, Planning Schedule, coordinate, and conduct field research operations, cropping practices, physical plant/systems operations, and ground and building maintenance. Communicate with individual project leaders and staff to determine project needs and timelines. Develop short-term and long-term plans for crops, field, pasture rotation, land development, research support, building and facilities maintenance, and equipment needs in cooperation with Business Officer and Center Director. Estimate land, labor and facilities requirements for proposed research projects and advise the Research Advisory Committee on project needs and available Center resources. Coordinate and adjust Center operations to accommodate tours, field days, workshops, and special events. Assist with design, implementation, and summary of Center research. Work in the field and shops side-by-side with various other staff to ensure labor needs are fulfilled. Coordinate the application and reporting of pesticides and fertilizers. Manage project labor hours, field activity records, contract labor, and services. Coordinate HREC domestic water operation and irrigation systems as a member of the East Sanel Water Agency. Coordinate equipment repair needs with Assistant Farm Machinery Mechanic. Serve as Aggie Enterprise financial systems back-up reviewer. Work with Business Officer to assure Center operations are adhering to budgets and proper financial procedures. Responsible for sale of cash crops. 25% Supervision Clearly establish and communicate staff work assignments for center operations daily. Monitor work performance for completeness, quality, accuracy and efficiency. Supervise and actively engage in physical work on research, crops, fields, pastures and physical plant operations. Implement UC personnel policies and bargaining agreements. Write employee goals; train, motivate, and develop employees. Evaluate employees' work performance; recommend recognition and merit. Review and certify all employee performance training records. Act as Center Director in his absence. Assist all other unit managers in support of their activities, as required. Positions supervised - Assistant Farm Machinery Mechanic, Principal Animal Technician, Staff Research Associate, Senior Agricultural Technician, Senior Custodian, Animal Health Tech. 10% Health and Safety As Safety Coordinator, responsible to ensure a safe and healthy working environment for all Center assigned employees and visitors; identify and resolve existing and potential hazards, implement good safety management practices and participate in and lead University training programs. Responsible for implementation of center safety, health and environmental quality programs as required by federal, state, local and University regulations. Coordinate training of employees on the proper use of equipment, tools, and hazardous materials. Operates commercial vehicles (non Class A). Requirements: Bachelor's degree in Biological or Agricultural Science or equivalent years of experience in a related field. May be responsible for local predator control strategies. This position will require fingerprinting and background check. Demonstrate capacity to provide leadership, and support collaborative team effort to support oak woodlands, grasslands, chaparral ecosystems, livestock and range management at HREC. Experience performing appropriate practices related to field, pastures and vineyard crop production including planting and harvesting operations, pest management, irrigation and crop fertilization. Experience with maintaining various building types and systems. Experience delegating work assignments and supervising employees. Experience overseeing contracting out for building and infrastructure repair and maintenance, including developing Scopes of Work, conducting bidding processes, and ensuring work is done per contract specifications Skills in operating farming and landscape machinery. Excellent oral and written communication skills. Experience with computers, software including Microsoft Office, and databases. Experience with agricultural and natural resources field research including a general understanding of experimental design, data collection, and data analysis. Experience operating and maintaining agricultural and natural resources research equipment. Experience delivering extension in collaboration with researchers and external partners such as non-profits and government agencies. Skills to independently organize workloads, establish priorities, and exercise good judgement. Skills to assimilate knowledge of Local, State, Federal, and University policies and regulations. Skills to communicate with researchers and specialized staff on budgets, timelines, work requests, and planning. Experience with providing good safety management practices and knowledge of health and safety laws and regulations. Preferred Skills: Experience coordinating safety training programs to employees. Experience with University policies and procedures. Experience with livestock including zoonotic disease theory and management, vaccinations, grazing management, and basic care. Experience operating domestic water system, ideally possessing current D2 and T2 Water Treatment Officer certification, or able to earn those within 18 months of start date. Special Conditions of Employment: Must comply with regulatory agency reporting requirements (California's Child Abuse and Neglect Reporting Act). Possession of building master keys for access to residences, offices, or other facilities. Direct access to and/or responsibility for protected, personal, or other sensitive institutional information, including information on students, faculty, staff, or other University constituents, and IT resources that process, transmit or store restricted or sensitive institutional information. Responsibility for operating commercial vehicles, machinery or toxic systems that could result in accidental death, injury or health problems. DMV Pull Program: Must enroll in the DMV Pull-Notice Program Must possess valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability damage insurance on vehicle used is required. Reimbursement of job-related travel will be reimbursed according to University policies. The University reserves the right to make employment contingent upon successful completion of the background check. This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities. UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities. As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited. As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs , as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. Travel, including travel outside normal business hours, may be requested. Overtime and occasional weekend work as needed, usually on short notice to meet operational needs, may be requested. Misconduct Disclosure Requirement:As a condition of employment . click apply for full job details
University of California Agriculture and Natural Resources
Hopland, California
Agriculture Superintendent - Hopland, CA, Job ID 74408 University of California Agriculture and Natural Resources Job Description Under the general direction of the Hopland Research and Extension Center Director, responsible for the management, planning and implementation of field research, farming operations (including livestock), physical plant operations, grounds and building maintenance, irrigation, animal care program, and related administrative functions such as safety coordinator, regulatory compliance, inventory and asset manager, and hazardous materials manager. Supervise staff and serve as Acting Center Director when Center Director is absent. The Agriculture Supervisor is responsible for managing REC operations such as land, labor, equipment, livestock, and facilities are available for researchers and works to coordinate use of these assets for research projects. The land management scope is 5,358 acres and includes numerous buildings and infrastructure to maintain. This position is a career appointment that is 100% fixed. Pay Scale: $66,800.00/year to $94,000.00/year Job Posting Close Date: This job is open until filled. The first application review date will be 01/02/2025. Key Responsibilities: 65% Operations, Budgets, Planning Schedule, coordinate, and conduct field research operations, cropping practices, physical plant/systems operations, and ground and building maintenance. Communicate with individual project leaders and staff to determine project needs and timelines. Develop short-term and long-term plans for crops, field, pasture rotation, land development, research support, building and facilities maintenance, and equipment needs in cooperation with Business Officer and Center Director. Estimate land, labor and facilities requirements for proposed research projects and advise the Research Advisory Committee on project needs and available Center resources. Coordinate and adjust Center operations to accommodate tours, field days, workshops, and special events. Assist with design, implementation, and summary of Center research. Work in the field and shops side-by-side with various other staff to ensure labor needs are fulfilled. Coordinate the application and reporting of pesticides and fertilizers. Manage project labor hours, field activity records, contract labor, and services. Coordinate HREC domestic water operation and irrigation systems as a member of the East Sanel Water Agency. Coordinate equipment repair needs with Assistant Farm Machinery Mechanic. Serve as Aggie Enterprise financial systems back-up reviewer. Work with Business Officer to assure Center operations are adhering to budgets and proper financial procedures. Responsible for sale of cash crops. 25% Supervision Clearly establish and communicate staff work assignments for center operations daily. Monitor work performance for completeness, quality, accuracy and efficiency. Supervise and actively engage in physical work on research, crops, fields, pastures and physical plant operations. Implement UC personnel policies and bargaining agreements. Write employee goals; train, motivate, and develop employees. Evaluate employees' work performance; recommend recognition and merit. Review and certify all employee performance training records. Act as Center Director in his absence. Assist all other unit managers in support of their activities, as required. Positions supervised - Assistant Farm Machinery Mechanic, Principal Animal Technician, Staff Research Associate, Senior Agricultural Technician, Senior Custodian, Animal Health Tech. 10% Health and Safety As Safety Coordinator, responsible to ensure a safe and healthy working environment for all Center assigned employees and visitors; identify and resolve existing and potential hazards, implement good safety management practices and participate in and lead University training programs. Responsible for implementation of center safety, health and environmental quality programs as required by federal, state, local and University regulations. Coordinate training of employees on the proper use of equipment, tools, and hazardous materials. Operates commercial vehicles (non Class A). Requirements: Bachelor's degree in Biological or Agricultural Science or equivalent years of experience in a related field. May be responsible for local predator control strategies. This position will require fingerprinting and background check. Demonstrate capacity to provide leadership, and support collaborative team effort to support oak woodlands, grasslands, chaparral ecosystems, livestock and range management at HREC. Experience performing appropriate practices related to field, pastures and vineyard crop production including planting and harvesting operations, pest management, irrigation and crop fertilization. Experience with maintaining various building types and systems. Experience delegating work assignments and supervising employees. Experience overseeing contracting out for building and infrastructure repair and maintenance, including developing Scopes of Work, conducting bidding processes, and ensuring work is done per contract specifications Skills in operating farming and landscape machinery. Excellent oral and written communication skills. Experience with computers, software including Microsoft Office, and databases. Experience with agricultural and natural resources field research including a general understanding of experimental design, data collection, and data analysis. Experience operating and maintaining agricultural and natural resources research equipment. Experience delivering extension in collaboration with researchers and external partners such as non-profits and government agencies. Skills to independently organize workloads, establish priorities, and exercise good judgement. Skills to assimilate knowledge of Local, State, Federal, and University policies and regulations. Skills to communicate with researchers and specialized staff on budgets, timelines, work requests, and planning. Experience with providing good safety management practices and knowledge of health and safety laws and regulations. Preferred Skills: Experience coordinating safety training programs to employees. Experience with University policies and procedures. Experience with livestock including zoonotic disease theory and management, vaccinations, grazing management, and basic care. Experience operating domestic water system, ideally possessing current D2 and T2 Water Treatment Officer certification, or able to earn those within 18 months of start date. Special Conditions of Employment: Must comply with regulatory agency reporting requirements (California's Child Abuse and Neglect Reporting Act). Possession of building master keys for access to residences, offices, or other facilities. Direct access to and/or responsibility for protected, personal, or other sensitive institutional information, including information on students, faculty, staff, or other University constituents, and IT resources that process, transmit or store restricted or sensitive institutional information. Responsibility for operating commercial vehicles, machinery or toxic systems that could result in accidental death, injury or health problems. DMV Pull Program: Must enroll in the DMV Pull-Notice Program Must possess valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability damage insurance on vehicle used is required. Reimbursement of job-related travel will be reimbursed according to University policies. The University reserves the right to make employment contingent upon successful completion of the background check. This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities. UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities. As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited. As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs , as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. Travel, including travel outside normal business hours, may be requested. Overtime and occasional weekend work as needed, usually on short notice to meet operational needs, may be requested. Misconduct Disclosure Requirement:As a condition of employment . click apply for full job details
10/24/2025
Full time
Agriculture Superintendent - Hopland, CA, Job ID 74408 University of California Agriculture and Natural Resources Job Description Under the general direction of the Hopland Research and Extension Center Director, responsible for the management, planning and implementation of field research, farming operations (including livestock), physical plant operations, grounds and building maintenance, irrigation, animal care program, and related administrative functions such as safety coordinator, regulatory compliance, inventory and asset manager, and hazardous materials manager. Supervise staff and serve as Acting Center Director when Center Director is absent. The Agriculture Supervisor is responsible for managing REC operations such as land, labor, equipment, livestock, and facilities are available for researchers and works to coordinate use of these assets for research projects. The land management scope is 5,358 acres and includes numerous buildings and infrastructure to maintain. This position is a career appointment that is 100% fixed. Pay Scale: $66,800.00/year to $94,000.00/year Job Posting Close Date: This job is open until filled. The first application review date will be 01/02/2025. Key Responsibilities: 65% Operations, Budgets, Planning Schedule, coordinate, and conduct field research operations, cropping practices, physical plant/systems operations, and ground and building maintenance. Communicate with individual project leaders and staff to determine project needs and timelines. Develop short-term and long-term plans for crops, field, pasture rotation, land development, research support, building and facilities maintenance, and equipment needs in cooperation with Business Officer and Center Director. Estimate land, labor and facilities requirements for proposed research projects and advise the Research Advisory Committee on project needs and available Center resources. Coordinate and adjust Center operations to accommodate tours, field days, workshops, and special events. Assist with design, implementation, and summary of Center research. Work in the field and shops side-by-side with various other staff to ensure labor needs are fulfilled. Coordinate the application and reporting of pesticides and fertilizers. Manage project labor hours, field activity records, contract labor, and services. Coordinate HREC domestic water operation and irrigation systems as a member of the East Sanel Water Agency. Coordinate equipment repair needs with Assistant Farm Machinery Mechanic. Serve as Aggie Enterprise financial systems back-up reviewer. Work with Business Officer to assure Center operations are adhering to budgets and proper financial procedures. Responsible for sale of cash crops. 25% Supervision Clearly establish and communicate staff work assignments for center operations daily. Monitor work performance for completeness, quality, accuracy and efficiency. Supervise and actively engage in physical work on research, crops, fields, pastures and physical plant operations. Implement UC personnel policies and bargaining agreements. Write employee goals; train, motivate, and develop employees. Evaluate employees' work performance; recommend recognition and merit. Review and certify all employee performance training records. Act as Center Director in his absence. Assist all other unit managers in support of their activities, as required. Positions supervised - Assistant Farm Machinery Mechanic, Principal Animal Technician, Staff Research Associate, Senior Agricultural Technician, Senior Custodian, Animal Health Tech. 10% Health and Safety As Safety Coordinator, responsible to ensure a safe and healthy working environment for all Center assigned employees and visitors; identify and resolve existing and potential hazards, implement good safety management practices and participate in and lead University training programs. Responsible for implementation of center safety, health and environmental quality programs as required by federal, state, local and University regulations. Coordinate training of employees on the proper use of equipment, tools, and hazardous materials. Operates commercial vehicles (non Class A). Requirements: Bachelor's degree in Biological or Agricultural Science or equivalent years of experience in a related field. May be responsible for local predator control strategies. This position will require fingerprinting and background check. Demonstrate capacity to provide leadership, and support collaborative team effort to support oak woodlands, grasslands, chaparral ecosystems, livestock and range management at HREC. Experience performing appropriate practices related to field, pastures and vineyard crop production including planting and harvesting operations, pest management, irrigation and crop fertilization. Experience with maintaining various building types and systems. Experience delegating work assignments and supervising employees. Experience overseeing contracting out for building and infrastructure repair and maintenance, including developing Scopes of Work, conducting bidding processes, and ensuring work is done per contract specifications Skills in operating farming and landscape machinery. Excellent oral and written communication skills. Experience with computers, software including Microsoft Office, and databases. Experience with agricultural and natural resources field research including a general understanding of experimental design, data collection, and data analysis. Experience operating and maintaining agricultural and natural resources research equipment. Experience delivering extension in collaboration with researchers and external partners such as non-profits and government agencies. Skills to independently organize workloads, establish priorities, and exercise good judgement. Skills to assimilate knowledge of Local, State, Federal, and University policies and regulations. Skills to communicate with researchers and specialized staff on budgets, timelines, work requests, and planning. Experience with providing good safety management practices and knowledge of health and safety laws and regulations. Preferred Skills: Experience coordinating safety training programs to employees. Experience with University policies and procedures. Experience with livestock including zoonotic disease theory and management, vaccinations, grazing management, and basic care. Experience operating domestic water system, ideally possessing current D2 and T2 Water Treatment Officer certification, or able to earn those within 18 months of start date. Special Conditions of Employment: Must comply with regulatory agency reporting requirements (California's Child Abuse and Neglect Reporting Act). Possession of building master keys for access to residences, offices, or other facilities. Direct access to and/or responsibility for protected, personal, or other sensitive institutional information, including information on students, faculty, staff, or other University constituents, and IT resources that process, transmit or store restricted or sensitive institutional information. Responsibility for operating commercial vehicles, machinery or toxic systems that could result in accidental death, injury or health problems. DMV Pull Program: Must enroll in the DMV Pull-Notice Program Must possess valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability damage insurance on vehicle used is required. Reimbursement of job-related travel will be reimbursed according to University policies. The University reserves the right to make employment contingent upon successful completion of the background check. This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities. UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities. As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited. As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs , as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. Travel, including travel outside normal business hours, may be requested. Overtime and occasional weekend work as needed, usually on short notice to meet operational needs, may be requested. Misconduct Disclosure Requirement:As a condition of employment . click apply for full job details
Instructor, Construction OSHA (CE) Part Time - Adjunct Pool Houston, Texas, System Wide New Adjunct 250031A Requisition # 5 hours ago Post Date SUMMARY Provide the expertise and knowledge that support the college curriculum and programs. Establish courses following accepted higher education standards, teach students using a variety of effective methodologies and provide engagement and support activities that encourage student learning. The role of the Instructional Faculty encompasses teaching and learning, academic advising, professional development and institutional and community service. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 1. Teaching: a. Demonstrate skill and/or knowledge in teaching discipline. b. Make continuous efforts to improve the quality of instruction by reviewing and utilizing innovative methodologies, techniques, and delivery methods. c. Develop and use a syllabus for each course or laboratory within college, discipline, and departmental guidelines and submit one copy to the department chai.; d. Plan, develop, and use a variety of innovative teaching methods and materials that assist students in meeting course objectives/learning outcomes and which are appropriate for students with differing educational and experiential backgrounds and learning styles. e. Evaluate students to measure their progress toward achievement of stated course objectives/learning outcomes and inform them of their progress in the course in a timely manner. f. Keep accurate student records and submit related reports and forms within requested timelines. g. Teach courses at a variety of times and locations in response to institutional needs. h. Demonstrate competence and interest in the use of technology in the classroom and willingness to explore new instructional methodologies. 2. Academic Advising: a. Maintain professional relationships with students, colleagues, and the community. b. Provide access to students through posted office hours, electronic communication, and other appropriate methods. Provide advice and assistance to students regarding instructional or program-specific issues. 3. Professional Development: a. Establish annual objectives for professional growth in consultation with the department chair. b. Keep pace with developments in the discipline. c. Learn and apply innovative technologies that support student learning and d. Participate in the evaluation process for self, department, and college. 4. Institutional and Community Service: a. Participate in scheduled institutional service activities including opening week events, conference days, and commencement exercises, graduation. b. Participate in discipline committee or program meetings and activities. c. Actively participate in department, college or system meetings and/ or committees. d. Be familiar with and adhere to all policies and procedures of HCCS. e. Participate in college-related activities such as student activities, selection of faculty, community education, recruitment of students, and/or special programs. f. Participate in business and/or student activities and/or community activities that foster goodwill and promote the mission of HCCS. g. Participate in activities required to maintain program and college accreditation standards. h. Participate in the HCCS planning process by assisting in the formulation of departmental objectives and goals and in establishing budget priorities. i. Review, evaluate, and revise program curricula and practices to assure compliance with professional standards, state-mandated guidelines and requirements of business/ industry, and higher education. j. Assist in the articulation of courses and programs with secondary and post-secondary institutions. QUALIFICATIONS To perform this job successfully, an individual must be able to perform the essential duties and responsibilities listed above. The qualifications listed below are representative of the education, experience, knowledge, skills, and/or abilities required. EDUCATION High school diploma or GED required. Associate degree or higher preferred. Professional safety certifications in OSHA 500 or OSHA-authorized trainer preferred. Copy of transcript conferring required degree and certification(s) must accompany application. EXPERIENCE 3 years' work experience in a safety-related role within the construction industry required. Strong knowledge of OSHA standards and other regulatory compliance requirements. Bilingual language skills preferred. KNOWLEDGE, SKILLS AND ABILITIES 1. Willing and able to teach day or evening classes at several sites around the city. 2. Knowledge and skill in a variety of computer usage and software are required. 3. Excellent interpersonal skills and the ability to communicate effectively. 4. Possess good organizational and planning skills. 5. Willingness to analyze training needs and provide feedback to develop new training programs or modify and improve existing programs. 6. Demonstrate sensitivity to students with different academic and socio-economic backgrounds and students with disabilities. 7. Demonstrated ability to inspire and motivate students in a learning-centered environment. 8. Self-disciplined and able to effectively manage others. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon the development of other duties and changes in responsibilities. The Organization Houston City College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country's largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities. The Team Play a central role at HCC as you keep our everyday operations running like clockwork. You'll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you'll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people. Location Houston is a city with limitless possibilities: • Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City's 55. • Approximately 145 languages are spoken here. • Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed. • Houston is a major-league sports town, and don't forget the annual Houston Livestock Show & Rodeo. • The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round. • World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nation's top institutions. • With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston's cultural scene. • Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines. If this sounds like the role for you and you're ready to join an amazing team, please apply right away. EEO Statement Houston City College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policies: Sandra Jacobson, Interim Director EEO/Compliance/Title IX Coordinator Office of Equal Opportunity and Title IX PO Box 667517 Houston TX, 77266 .8271 or HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity. Individuals with disabilities, who require special accommodations to interview, should contact .
10/08/2025
Full time
Instructor, Construction OSHA (CE) Part Time - Adjunct Pool Houston, Texas, System Wide New Adjunct 250031A Requisition # 5 hours ago Post Date SUMMARY Provide the expertise and knowledge that support the college curriculum and programs. Establish courses following accepted higher education standards, teach students using a variety of effective methodologies and provide engagement and support activities that encourage student learning. The role of the Instructional Faculty encompasses teaching and learning, academic advising, professional development and institutional and community service. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 1. Teaching: a. Demonstrate skill and/or knowledge in teaching discipline. b. Make continuous efforts to improve the quality of instruction by reviewing and utilizing innovative methodologies, techniques, and delivery methods. c. Develop and use a syllabus for each course or laboratory within college, discipline, and departmental guidelines and submit one copy to the department chai.; d. Plan, develop, and use a variety of innovative teaching methods and materials that assist students in meeting course objectives/learning outcomes and which are appropriate for students with differing educational and experiential backgrounds and learning styles. e. Evaluate students to measure their progress toward achievement of stated course objectives/learning outcomes and inform them of their progress in the course in a timely manner. f. Keep accurate student records and submit related reports and forms within requested timelines. g. Teach courses at a variety of times and locations in response to institutional needs. h. Demonstrate competence and interest in the use of technology in the classroom and willingness to explore new instructional methodologies. 2. Academic Advising: a. Maintain professional relationships with students, colleagues, and the community. b. Provide access to students through posted office hours, electronic communication, and other appropriate methods. Provide advice and assistance to students regarding instructional or program-specific issues. 3. Professional Development: a. Establish annual objectives for professional growth in consultation with the department chair. b. Keep pace with developments in the discipline. c. Learn and apply innovative technologies that support student learning and d. Participate in the evaluation process for self, department, and college. 4. Institutional and Community Service: a. Participate in scheduled institutional service activities including opening week events, conference days, and commencement exercises, graduation. b. Participate in discipline committee or program meetings and activities. c. Actively participate in department, college or system meetings and/ or committees. d. Be familiar with and adhere to all policies and procedures of HCCS. e. Participate in college-related activities such as student activities, selection of faculty, community education, recruitment of students, and/or special programs. f. Participate in business and/or student activities and/or community activities that foster goodwill and promote the mission of HCCS. g. Participate in activities required to maintain program and college accreditation standards. h. Participate in the HCCS planning process by assisting in the formulation of departmental objectives and goals and in establishing budget priorities. i. Review, evaluate, and revise program curricula and practices to assure compliance with professional standards, state-mandated guidelines and requirements of business/ industry, and higher education. j. Assist in the articulation of courses and programs with secondary and post-secondary institutions. QUALIFICATIONS To perform this job successfully, an individual must be able to perform the essential duties and responsibilities listed above. The qualifications listed below are representative of the education, experience, knowledge, skills, and/or abilities required. EDUCATION High school diploma or GED required. Associate degree or higher preferred. Professional safety certifications in OSHA 500 or OSHA-authorized trainer preferred. Copy of transcript conferring required degree and certification(s) must accompany application. EXPERIENCE 3 years' work experience in a safety-related role within the construction industry required. Strong knowledge of OSHA standards and other regulatory compliance requirements. Bilingual language skills preferred. KNOWLEDGE, SKILLS AND ABILITIES 1. Willing and able to teach day or evening classes at several sites around the city. 2. Knowledge and skill in a variety of computer usage and software are required. 3. Excellent interpersonal skills and the ability to communicate effectively. 4. Possess good organizational and planning skills. 5. Willingness to analyze training needs and provide feedback to develop new training programs or modify and improve existing programs. 6. Demonstrate sensitivity to students with different academic and socio-economic backgrounds and students with disabilities. 7. Demonstrated ability to inspire and motivate students in a learning-centered environment. 8. Self-disciplined and able to effectively manage others. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon the development of other duties and changes in responsibilities. The Organization Houston City College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country's largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities. The Team Play a central role at HCC as you keep our everyday operations running like clockwork. You'll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you'll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people. Location Houston is a city with limitless possibilities: • Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City's 55. • Approximately 145 languages are spoken here. • Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed. • Houston is a major-league sports town, and don't forget the annual Houston Livestock Show & Rodeo. • The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round. • World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nation's top institutions. • With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston's cultural scene. • Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines. If this sounds like the role for you and you're ready to join an amazing team, please apply right away. EEO Statement Houston City College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policies: Sandra Jacobson, Interim Director EEO/Compliance/Title IX Coordinator Office of Equal Opportunity and Title IX PO Box 667517 Houston TX, 77266 .8271 or HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity. Individuals with disabilities, who require special accommodations to interview, should contact .
Alliance For MultiSpecialty Research LLC
Norman, Oklahoma
The Site Manager oversees the daily operations and site personnel participating in clinical research. This position performs a diverse role of managerial and administrative responsibilities. This includes but is not limited to analysis, advanced knowledge of study protocols, sound judgment, and strong managerial skills. To consistently embody AMR Clinical's Core Values: United We Achieve Celebrate Diverse Perspectives Do the Right Thing Adapt and Persevere The Site Manager reports to the Clinical Site Directors/Associate Site Director. Classification: Exempt Primary Responsibilities: Manage all site level clinical research staff to ensure optimal performance on each study. Implement AMR SOP's and site manual procedures, ensuring compliance. Collaborate with team to develop and implement an effective enrollment plan to ensure consistent enrollment in line with sponsors protocol and enrollment period. Review and prepare the team of all components of a study prior to initiation date to ensure the teams understands their role and responsibilities for each study. Maintain accurate and complete drug/devise distribution and accountability records for all investigational products, including proper storage. Ensure compliance according to FDA regulations, GCP guidelines and AMR's SOP. Provide direction and support to team during screenings to ensure qualified subjects are identified and enrolled in the study in a timely manner. Ensure Coordinators/Data Managers complete accurate case reports forms per AMR's SOP, FDA and Sponsor requirements. Complete Vendor assessments for any vendors that can affect the integrity of company data. Prompt reporting of adverse events to the principal investigator, Sponsor, IRB in compliance with FDA regulations and sponsor requirements. Ensure serious adverse events are reported by the coordinator immediately to the Principal Investigator and within 24 hours to the Sponsor, CRO and IRB. Ensure complete and accurate information is sent to Sponsor as required per the agreement. Inform sponsors and AMR QA of upcoming/prospective FDA audits. Collaborate with QA to develop an action plan to correct deficiencies identified during the audit. Notify GM of changes. Meet and greet monitors during site visits. Complete accurate monthly waterfall in a timely manner. Manage sites revenues for maximum site performance. Interview potential candidates and identify new team members. Train and develop team members Provide constructive feedback to team members in a timely manner. Coordinate and lead meetings with the team at least once a month. Lead employee performance evaluations and develop goals tailored to each team member. Comply with OSHA regulations Study level tasks as delegated. Position may require occasional weekend and/or overtime hours. Other duties as assigned Desired Skills and Qualifications: 3 years of experience clinical research experience preferred. 4 year of experience in health care field required Minimum 4 years of experience leading and managing teams required. Demonstrates Superior knowledge of clinical research processes preferred. Previous training and experience in clinical research, good clinical practice guidelines, and all applicable FDA regulations, highly preferred. Strong understanding of financials and performance metrics. Advance knowledge of computer software in a variety of programs, i.e. Word, excel, etc. Excellent task management and prioritization skills. Strong verbal and written skills Critical thinking, analytical and mathematical skills. Great interpersonal skills Keen and acute attention to detail Ability to work independently and demonstrate initiative. Positive, collaborative, and team oriented. Ability to work in a fast-paced environment and multi-task in an evolving environment. Excellent follow-up skills. Ability to be ambulatory most of the workday. Ability to lift/transfer/push/manipulate equipment and patients, which requires strength, gross motor and fine motor coordination. AMR Clinical does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, retaliation, parental status, military service, or other non-merit factor. This job description is intended to be a representative summary of the major responsibilities and accountabilities of the staff holding this position. The staff may be requested to perform job-related tasks other than those stated in this description. PI305b93b7711a-7071
10/06/2025
Full time
The Site Manager oversees the daily operations and site personnel participating in clinical research. This position performs a diverse role of managerial and administrative responsibilities. This includes but is not limited to analysis, advanced knowledge of study protocols, sound judgment, and strong managerial skills. To consistently embody AMR Clinical's Core Values: United We Achieve Celebrate Diverse Perspectives Do the Right Thing Adapt and Persevere The Site Manager reports to the Clinical Site Directors/Associate Site Director. Classification: Exempt Primary Responsibilities: Manage all site level clinical research staff to ensure optimal performance on each study. Implement AMR SOP's and site manual procedures, ensuring compliance. Collaborate with team to develop and implement an effective enrollment plan to ensure consistent enrollment in line with sponsors protocol and enrollment period. Review and prepare the team of all components of a study prior to initiation date to ensure the teams understands their role and responsibilities for each study. Maintain accurate and complete drug/devise distribution and accountability records for all investigational products, including proper storage. Ensure compliance according to FDA regulations, GCP guidelines and AMR's SOP. Provide direction and support to team during screenings to ensure qualified subjects are identified and enrolled in the study in a timely manner. Ensure Coordinators/Data Managers complete accurate case reports forms per AMR's SOP, FDA and Sponsor requirements. Complete Vendor assessments for any vendors that can affect the integrity of company data. Prompt reporting of adverse events to the principal investigator, Sponsor, IRB in compliance with FDA regulations and sponsor requirements. Ensure serious adverse events are reported by the coordinator immediately to the Principal Investigator and within 24 hours to the Sponsor, CRO and IRB. Ensure complete and accurate information is sent to Sponsor as required per the agreement. Inform sponsors and AMR QA of upcoming/prospective FDA audits. Collaborate with QA to develop an action plan to correct deficiencies identified during the audit. Notify GM of changes. Meet and greet monitors during site visits. Complete accurate monthly waterfall in a timely manner. Manage sites revenues for maximum site performance. Interview potential candidates and identify new team members. Train and develop team members Provide constructive feedback to team members in a timely manner. Coordinate and lead meetings with the team at least once a month. Lead employee performance evaluations and develop goals tailored to each team member. Comply with OSHA regulations Study level tasks as delegated. Position may require occasional weekend and/or overtime hours. Other duties as assigned Desired Skills and Qualifications: 3 years of experience clinical research experience preferred. 4 year of experience in health care field required Minimum 4 years of experience leading and managing teams required. Demonstrates Superior knowledge of clinical research processes preferred. Previous training and experience in clinical research, good clinical practice guidelines, and all applicable FDA regulations, highly preferred. Strong understanding of financials and performance metrics. Advance knowledge of computer software in a variety of programs, i.e. Word, excel, etc. Excellent task management and prioritization skills. Strong verbal and written skills Critical thinking, analytical and mathematical skills. Great interpersonal skills Keen and acute attention to detail Ability to work independently and demonstrate initiative. Positive, collaborative, and team oriented. Ability to work in a fast-paced environment and multi-task in an evolving environment. Excellent follow-up skills. Ability to be ambulatory most of the workday. Ability to lift/transfer/push/manipulate equipment and patients, which requires strength, gross motor and fine motor coordination. AMR Clinical does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, retaliation, parental status, military service, or other non-merit factor. This job description is intended to be a representative summary of the major responsibilities and accountabilities of the staff holding this position. The staff may be requested to perform job-related tasks other than those stated in this description. PI305b93b7711a-7071
The Division of Nephrology in the Department of Medicine offers fellows and faculty unparalleled prospects for research and clinical training in an atmosphere with ample opportunity to participate in University and community service, in an exciting academic environment committed to excellence, innovation and diversity. Emerging science, new technology, and improvements in diagnostics and patient care have enabled nephrologists to treat kidney and renal disease more successfully. The growing division has an exciting opportunity for a new role, an Administrative Associate who will be responsible for providing a full range of support to multiple faculty members with responsibilities that vary across the academic, clinical and research missions of the organization. Primary duties include, but are not limited to, calendaring, travel arrangement and reimbursement processing, procurement and asset management, event coordination, etc. The incumbent will have versatility to support other endeavors within the division. The Administrative Associate will work in a fast paced, dynamic environment, will need to successfully navigate changing priorities, and is expected to work with a high degree of discretion and confidentiality under minimum supervision, while maintaining a positive and productive work culture. The successful candidate will work as part of a collaborative team, engaging in cross-training and providing backup administrative coverage when necessary. Duties include: Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures. Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays. Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Process and monitor routine financial transactions, which may include researching and resolving discrepancies. Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves. May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training. Maintain approved content on websites. DESIRED QUALIFICATIONS: Experience with Stanford financial systems and related policies EDUCATION & EXPERIENCE (REQUIRED): High school diploma and three years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Proficient computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing routine tasks. Strong organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize and multi-task. PHYSICAL REQUIREMENTS: Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. WORKING STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, The expected pay range for this position is $31.97 to $38.40 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. A caring culture. We provide superb retirement plans, generous time-off, and family care resources. A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. Discovery and fun. Stroll through historic sculptures, trails, and museums. Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
10/06/2025
Full time
The Division of Nephrology in the Department of Medicine offers fellows and faculty unparalleled prospects for research and clinical training in an atmosphere with ample opportunity to participate in University and community service, in an exciting academic environment committed to excellence, innovation and diversity. Emerging science, new technology, and improvements in diagnostics and patient care have enabled nephrologists to treat kidney and renal disease more successfully. The growing division has an exciting opportunity for a new role, an Administrative Associate who will be responsible for providing a full range of support to multiple faculty members with responsibilities that vary across the academic, clinical and research missions of the organization. Primary duties include, but are not limited to, calendaring, travel arrangement and reimbursement processing, procurement and asset management, event coordination, etc. The incumbent will have versatility to support other endeavors within the division. The Administrative Associate will work in a fast paced, dynamic environment, will need to successfully navigate changing priorities, and is expected to work with a high degree of discretion and confidentiality under minimum supervision, while maintaining a positive and productive work culture. The successful candidate will work as part of a collaborative team, engaging in cross-training and providing backup administrative coverage when necessary. Duties include: Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures. Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays. Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Process and monitor routine financial transactions, which may include researching and resolving discrepancies. Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves. May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training. Maintain approved content on websites. DESIRED QUALIFICATIONS: Experience with Stanford financial systems and related policies EDUCATION & EXPERIENCE (REQUIRED): High school diploma and three years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Proficient computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing routine tasks. Strong organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize and multi-task. PHYSICAL REQUIREMENTS: Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. WORKING STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, The expected pay range for this position is $31.97 to $38.40 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. A caring culture. We provide superb retirement plans, generous time-off, and family care resources. A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. Discovery and fun. Stroll through historic sculptures, trails, and museums. Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Administrative Assistant - Communications & Mrtkg Houston, Texas, 3100 Main New Managerial & Professional Requisition # 1 day ago Post DateJOB SUMMARY Provide principal support in office by carrying out recurring office procedures. ESSENTIAL FUNCTIONS May be responsible for semester course scheduling, and track enrollment/personnel matters. Respond to special projects, frequently under deadline conditions. Respond to student and community inquiries as they arise. Manage supervisor's calendar. May support the implementation of dual credit recruitment, workshops, and other events. May provide support in coordinating and developing course offerings for regional dual credit programs. Gather documents necessary to hire part-time faculty and staff. May develop course schedule spreadsheets as directed by the supervisor. Inventory office supplies to prepare orders for purchase. Coordinate, schedule travel for Department faculty and staff. File correspondence, records, and other department documents. Prepare basic reports, such as budget, payroll and enrollment reports, as directed by supervisor. Send, receive, and distribute faxes. Answer and screen phone calls, handling multiple lines. Perform other duties, tasks and assignments as required. QUALIFICATIONS Education & Experience High school diploma or equivalent required 2 years experience progressive secretarial experience required 3 years experience preferred Licensing & Certification Valid Texas Driver License Special Skills MS Office Programs Information Management Systems Organizational & communication skills Competencies Serving customers Delivering high quality work Communicating effectively Using creative problem solving Prioritizing effectively Using technology effectively Being resourceful Working Conditions General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays. SECURITY SENSITIVE: This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code 51.215 The Organization Houston Community College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country's largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities. The Team Play a central role at HCC as you keep our everyday operations running like clockwork. You'll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you'll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people. Location Houston is a city with limitless possibilities: Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City's 55. Approximately 145 languages are spoken here. Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed. Houston is a major-league sports town, and don't forget the annual Houston Livestock Show & Rodeo. The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round. World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nation's top institutions. With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston's cultural scene. Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines. If this sounds like the role for you and you're ready to join an amazing team, please apply right away. EEO Statement Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policies: Sandra Jacobson, Director EEO/Compliance, Title IX Coordinator Office of Equal Opportunity and Title IX PO Box 667517 Houston TX, 77266 .8271 or HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity. Individuals with disabilities, who require special accommodations to interview, should contact .
10/05/2025
Full time
Administrative Assistant - Communications & Mrtkg Houston, Texas, 3100 Main New Managerial & Professional Requisition # 1 day ago Post DateJOB SUMMARY Provide principal support in office by carrying out recurring office procedures. ESSENTIAL FUNCTIONS May be responsible for semester course scheduling, and track enrollment/personnel matters. Respond to special projects, frequently under deadline conditions. Respond to student and community inquiries as they arise. Manage supervisor's calendar. May support the implementation of dual credit recruitment, workshops, and other events. May provide support in coordinating and developing course offerings for regional dual credit programs. Gather documents necessary to hire part-time faculty and staff. May develop course schedule spreadsheets as directed by the supervisor. Inventory office supplies to prepare orders for purchase. Coordinate, schedule travel for Department faculty and staff. File correspondence, records, and other department documents. Prepare basic reports, such as budget, payroll and enrollment reports, as directed by supervisor. Send, receive, and distribute faxes. Answer and screen phone calls, handling multiple lines. Perform other duties, tasks and assignments as required. QUALIFICATIONS Education & Experience High school diploma or equivalent required 2 years experience progressive secretarial experience required 3 years experience preferred Licensing & Certification Valid Texas Driver License Special Skills MS Office Programs Information Management Systems Organizational & communication skills Competencies Serving customers Delivering high quality work Communicating effectively Using creative problem solving Prioritizing effectively Using technology effectively Being resourceful Working Conditions General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays. SECURITY SENSITIVE: This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code 51.215 The Organization Houston Community College (HCC) is composed of 14 Centers of Excellence and numerous satellite centers that serve the diverse communities in the Greater Houston area by preparing individuals to live and work in an increasingly international and technological society. HCC is one of the country's largest singly-accredited, open-admission, community colleges offering associate degrees, certificates, workforce training, and lifelong learning opportunities. The Team Play a central role at HCC as you keep our everyday operations running like clockwork. You'll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you'll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people. Location Houston is a city with limitless possibilities: Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City's 55. Approximately 145 languages are spoken here. Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed. Houston is a major-league sports town, and don't forget the annual Houston Livestock Show & Rodeo. The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round. World-renowned medical care. The Houston metro area has long been known for its first-rate healthcare system, with many Houston area hospitals consistently ranking among the nation's top institutions. With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston's cultural scene. Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines. If this sounds like the role for you and you're ready to join an amazing team, please apply right away. EEO Statement Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policies: Sandra Jacobson, Director EEO/Compliance, Title IX Coordinator Office of Equal Opportunity and Title IX PO Box 667517 Houston TX, 77266 .8271 or HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages involvement, innovation, and creativity. Individuals with disabilities, who require special accommodations to interview, should contact .
Position OverviewThe Kansas University Center on Disabilities (KUCD) is seeking an Office Manager to support the Director, Associate Director, and other leadership team members with office management responsibilities for a unit that serves over 100 research faculty, staff, students, and community partners. KUCD is recognized as a leading research center in the field of disability. KUCD implements and conducts grant-funded projects and contracts focusing on (a) applied research on effective assessment and intervention practices with a particular focus on self-determination, transition to employment, supported decision making and (b) interdisciplinary training in the disability field. KUCD is part of the Life Span Institute (LSI), a leading research unit at the University of Kansas. The KUCD maintains facilities on the University of Kansas Lawrence campus and at the KU Medical Center in Kansas City. KUCD also houses the University Center for Excellence in Developmental Disabilities (UCEDD) funded by the Administration or Community Living for the state of Kansas. KUCD's core functions include: Research Community Engagement (including technical assistance, community education, and direct services) Education & Training Information Dissemination This position is located at the University of Kansas-Lawrence. KUCD is committed to fostering a supportive research and educational environment for all faculty, staff, and students. Job DescriptionThe Office Manager is a critical role at KUCD, as they serve as the principal coordinator and support staff for the Director, Associate Director and other leadership team members for all office management support needs, and they also serve as the "face" of KUCD in professional communication with staff, students, research faculty, and university officials. 50% KUCD Office Management Planning and directing the KUCD main office support system, including maintaining reception area, arranging daily open/close activities for shared office spaces, coordinating parking permits. Assess and approve/deny requests of IT orders for voice, data and video services for KUCD staff, students, and faculty on the 5th and 7th floors of the JRP Building on the KU campus. Supervise inventory and ordering/assignment of keys for KUCD offices. Promptly and efficiently assess and input Facilities Operations work orders and service requests for KUCD office spaces, including painting, plumbing, exterminators, movers, surplus property, maintenance. Assist with entering and submitting invoices for payment for front office vendors. Obtain KU p-cards to authorize supply orders for KUCD office and breakroom and oversee inventory of supplies. Maintain a welcoming, clean, and accessible office environment, liaising with custodial staff, facilities support staff, building level organizers, and others as necessary. In collaboration with the Associate Director, manage communications for internal and external correspondence, notifications, inquiries. Maintain KUCD internal and external email contact lists and announcements, in collaboration with KUCD Information Dissemination team. Maintain KUCD meeting specific email lists, schedule meetings, and problem solve complex scheduling demands. Manage KUCD Conference room scheduling and train with KU software to access scheduling of other spaces in JRP and buildings across campus. Supervise distribution of KUCD US mail and campus mail, incoming FedEx and UPS shipments and preparation of outgoing shipments. Research and purchase office furniture and equipment, arranging surplus of broken items as necessary. Research equipment needs for KUCD copiers/multi-function devices and oversee office equipment including purchasing and proactive scheduling for service. Oversee and provide support for KUCD correspondence, preparation of presentations, manuscripts, and reports. Assist with information dissemination activities including contributions to KUCD social media, website content, or physical published materials stored in KUCD office. Problem solve and communicate possible solutions to KUCD leadership about issues that emerge in managing the complex KUCD infrastructure. 30% Provide Administrative Support and Event Coordination Assistance for the Director, Associate Director, and other Leadership Team members. Support travel arrangements for leadership team members as requested, including arrangements for air, car and hotel reservations, conference registrations, filing travel requests, submitting reimbursement forms. Assist the Director with coordinating annual promotion process for KUCD researchers, including collection and initial review of submission materials for compliance. Coordinate scheduling space, arranging catering and additional accommodation supports or other required tasks to support meetings/conference calls, personnel search committee activities, trainings, research project activities and other events. Arrange national and international conference calls, coordinate meetings with community partners and agencies external to KU, arrange itinerary for visiting speakers and external consultants. Support Director, Associate Director and the Information Dissemination team with logistical planning, tracking, and arrangements for KUCD hosted events, such as conferences, annual open house, film screenings, webinar offerings, and any other events that arise. Plan and organize annual KUCD internal events involving leadership team, staff and students (e.g., annual meetings, potluck events, monthly lunch and learn activities, welcome back picnics). Support the Director or Associate Director with special assignments as needed (e.g., coordinating, obtaining, and mailing awards for conferences, assisting with editorial or formatting support for manuscript or application materials). Serve as a co-leader of the KUCD Community Connections Committee. 15% Manage KUCD Physical Space and IT Equipment Develop and maintain maps of room usage across all KUCD office areas, and update signage as necessary. Analyze space requests and manage Jay Space inventory for all KUCD spaces in the JRP building, including problem solving for occupancy and space availability. Supervise completion of all documentation for Jay Space Survey. Develop and coordinate system for space assignments and resolution of space challenges with support from the Associate Director. Maintain positive interactions with KU JaySpace committee, OIRP, Office of Space Management, and all occupants of KUCD space. Plan and coordinate required office relocations. Develop and maintain inventory for all KUCD IT equipment and work with LSI and KU IT support professionals to order new equipment, repair existing supplies, and problem-solve issues that arise such as troubleshooting printer malfunctions or resolving conference room technology errors. Develop, maintain, and train staff on processes and procedures related to topics involving KUCD physical spaces, such as the emergency plan documents, conference room technology job aids, fire and safety guidelines, etc. 5% Other Duties as AssignedRequired Qualifications Bachelor's degree and five years of office experience or High School diploma or GED equivalency and seven years of office experience. Five years of experience with Microsoft Office Suite, including Outlook, Excel and PowerPoint as evidenced by application materials. Work experience that required strong organizational skills with capacity for responding to and managing rapidly developing priorities, as evidenced in application materials. Excellent communication skills as evidenced by the quality of the application materials. Preferred Qualifications Previous work experience as an office manager or high-level administrative associate within a complex organization such as a university as evidenced by application materials. Exposure to KU or state of Kansas structures, software (e.g., Maximo for work orders, FITC ordering system, KU IT ticket process), policies, and procedures as evidenced by application materials. Previous work experience that required working professionally with all individuals, including people with disabilities. Experience managing multiple assignments concurrently that must adhere to strict timelines as evidenced by application materials. Skills in complex problem solving, including data-based decision making as evidenced by application materials. Five years of experience with a variety of software systems such as: Microsoft Office Suite (Outlook, Excel, PowerPoint), Eventbrite, Doodle, Emma, Zoom, MS Teams, SharePoint and a willingness to learn new software as required with training support as evidenced by application materials. Additional Candidate InstructionsA complete application includes: Cover Letter indicating how your skills and experience contribute to KUCD. Resume/CV Contact information for three professional references, including a current or former supervisors Only complete applications will be considered. Application review begins Monday October 27th, 2025. Please apply by Sunday, October 26th, 2025 for consideration. Contact Information to ApplicantsLisa Hildebrandt, Salary Range50,000.00 - 55,000.00 Commensurate with ExperienceApplication Review BeginsMonday October 27, 2025Anticipated Start DateMonday December 1, 2025 Apply to Job
10/05/2025
Full time
Position OverviewThe Kansas University Center on Disabilities (KUCD) is seeking an Office Manager to support the Director, Associate Director, and other leadership team members with office management responsibilities for a unit that serves over 100 research faculty, staff, students, and community partners. KUCD is recognized as a leading research center in the field of disability. KUCD implements and conducts grant-funded projects and contracts focusing on (a) applied research on effective assessment and intervention practices with a particular focus on self-determination, transition to employment, supported decision making and (b) interdisciplinary training in the disability field. KUCD is part of the Life Span Institute (LSI), a leading research unit at the University of Kansas. The KUCD maintains facilities on the University of Kansas Lawrence campus and at the KU Medical Center in Kansas City. KUCD also houses the University Center for Excellence in Developmental Disabilities (UCEDD) funded by the Administration or Community Living for the state of Kansas. KUCD's core functions include: Research Community Engagement (including technical assistance, community education, and direct services) Education & Training Information Dissemination This position is located at the University of Kansas-Lawrence. KUCD is committed to fostering a supportive research and educational environment for all faculty, staff, and students. Job DescriptionThe Office Manager is a critical role at KUCD, as they serve as the principal coordinator and support staff for the Director, Associate Director and other leadership team members for all office management support needs, and they also serve as the "face" of KUCD in professional communication with staff, students, research faculty, and university officials. 50% KUCD Office Management Planning and directing the KUCD main office support system, including maintaining reception area, arranging daily open/close activities for shared office spaces, coordinating parking permits. Assess and approve/deny requests of IT orders for voice, data and video services for KUCD staff, students, and faculty on the 5th and 7th floors of the JRP Building on the KU campus. Supervise inventory and ordering/assignment of keys for KUCD offices. Promptly and efficiently assess and input Facilities Operations work orders and service requests for KUCD office spaces, including painting, plumbing, exterminators, movers, surplus property, maintenance. Assist with entering and submitting invoices for payment for front office vendors. Obtain KU p-cards to authorize supply orders for KUCD office and breakroom and oversee inventory of supplies. Maintain a welcoming, clean, and accessible office environment, liaising with custodial staff, facilities support staff, building level organizers, and others as necessary. In collaboration with the Associate Director, manage communications for internal and external correspondence, notifications, inquiries. Maintain KUCD internal and external email contact lists and announcements, in collaboration with KUCD Information Dissemination team. Maintain KUCD meeting specific email lists, schedule meetings, and problem solve complex scheduling demands. Manage KUCD Conference room scheduling and train with KU software to access scheduling of other spaces in JRP and buildings across campus. Supervise distribution of KUCD US mail and campus mail, incoming FedEx and UPS shipments and preparation of outgoing shipments. Research and purchase office furniture and equipment, arranging surplus of broken items as necessary. Research equipment needs for KUCD copiers/multi-function devices and oversee office equipment including purchasing and proactive scheduling for service. Oversee and provide support for KUCD correspondence, preparation of presentations, manuscripts, and reports. Assist with information dissemination activities including contributions to KUCD social media, website content, or physical published materials stored in KUCD office. Problem solve and communicate possible solutions to KUCD leadership about issues that emerge in managing the complex KUCD infrastructure. 30% Provide Administrative Support and Event Coordination Assistance for the Director, Associate Director, and other Leadership Team members. Support travel arrangements for leadership team members as requested, including arrangements for air, car and hotel reservations, conference registrations, filing travel requests, submitting reimbursement forms. Assist the Director with coordinating annual promotion process for KUCD researchers, including collection and initial review of submission materials for compliance. Coordinate scheduling space, arranging catering and additional accommodation supports or other required tasks to support meetings/conference calls, personnel search committee activities, trainings, research project activities and other events. Arrange national and international conference calls, coordinate meetings with community partners and agencies external to KU, arrange itinerary for visiting speakers and external consultants. Support Director, Associate Director and the Information Dissemination team with logistical planning, tracking, and arrangements for KUCD hosted events, such as conferences, annual open house, film screenings, webinar offerings, and any other events that arise. Plan and organize annual KUCD internal events involving leadership team, staff and students (e.g., annual meetings, potluck events, monthly lunch and learn activities, welcome back picnics). Support the Director or Associate Director with special assignments as needed (e.g., coordinating, obtaining, and mailing awards for conferences, assisting with editorial or formatting support for manuscript or application materials). Serve as a co-leader of the KUCD Community Connections Committee. 15% Manage KUCD Physical Space and IT Equipment Develop and maintain maps of room usage across all KUCD office areas, and update signage as necessary. Analyze space requests and manage Jay Space inventory for all KUCD spaces in the JRP building, including problem solving for occupancy and space availability. Supervise completion of all documentation for Jay Space Survey. Develop and coordinate system for space assignments and resolution of space challenges with support from the Associate Director. Maintain positive interactions with KU JaySpace committee, OIRP, Office of Space Management, and all occupants of KUCD space. Plan and coordinate required office relocations. Develop and maintain inventory for all KUCD IT equipment and work with LSI and KU IT support professionals to order new equipment, repair existing supplies, and problem-solve issues that arise such as troubleshooting printer malfunctions or resolving conference room technology errors. Develop, maintain, and train staff on processes and procedures related to topics involving KUCD physical spaces, such as the emergency plan documents, conference room technology job aids, fire and safety guidelines, etc. 5% Other Duties as AssignedRequired Qualifications Bachelor's degree and five years of office experience or High School diploma or GED equivalency and seven years of office experience. Five years of experience with Microsoft Office Suite, including Outlook, Excel and PowerPoint as evidenced by application materials. Work experience that required strong organizational skills with capacity for responding to and managing rapidly developing priorities, as evidenced in application materials. Excellent communication skills as evidenced by the quality of the application materials. Preferred Qualifications Previous work experience as an office manager or high-level administrative associate within a complex organization such as a university as evidenced by application materials. Exposure to KU or state of Kansas structures, software (e.g., Maximo for work orders, FITC ordering system, KU IT ticket process), policies, and procedures as evidenced by application materials. Previous work experience that required working professionally with all individuals, including people with disabilities. Experience managing multiple assignments concurrently that must adhere to strict timelines as evidenced by application materials. Skills in complex problem solving, including data-based decision making as evidenced by application materials. Five years of experience with a variety of software systems such as: Microsoft Office Suite (Outlook, Excel, PowerPoint), Eventbrite, Doodle, Emma, Zoom, MS Teams, SharePoint and a willingness to learn new software as required with training support as evidenced by application materials. Additional Candidate InstructionsA complete application includes: Cover Letter indicating how your skills and experience contribute to KUCD. Resume/CV Contact information for three professional references, including a current or former supervisors Only complete applications will be considered. Application review begins Monday October 27th, 2025. Please apply by Sunday, October 26th, 2025 for consideration. Contact Information to ApplicantsLisa Hildebrandt, Salary Range50,000.00 - 55,000.00 Commensurate with ExperienceApplication Review BeginsMonday October 27, 2025Anticipated Start DateMonday December 1, 2025 Apply to Job
University of South Carolina
Columbia, South Carolina
Logo: Posting Number: STA00778PO25 Job Family: Student Enrichment Job Function: Student Experience USC Market Title: Student Experience Coordinator Link to USC Market Title: Job Level: P1 - Professional Business Title (Internal Title): Student Services Coordinator Campus: Columbia Work County: Richland College/Division: Division of Academic Affairs and Provost Department: PROV Graduation and Retention Network State Pay Band: 5 Approved Starting Salary: $41,258 Advertised Salary Range: $41,258- $61,887 Part/Full Time: Full Time Hours per Week: 37.5 Work Schedule: Standard hours for this position is 8:30am-5:00pm. Occasional nights and weekends will be required. Basis : 12 months Job Search Category: Administrative About University of South Carolina: From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond. Advertised Job Summary: The Student Services Coordinator supports the First-Generation Center (FGC) by acting as a resource and advocate for first-generation students. This position assists the Director and Assistant Director with event coverage, planning and execution. The Coordinator is responsible for managing student networking initiatives and contributing to student recruitment and retention efforts. Additionally, supervises FGC student employees and serves as the interdepartmental liaison for operations, marketing, and communications with the Graduation and Retention Network. Job Related Minimum Required Education and Experience: Requires a bachelor's degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Knowledge/Skills/Abilities: Strong organizational and management skills. Ability to communicate effectively and work independently. Ability to work with students in formal and informal capacities. Ability to multitask in a very busy and interactive student community. Ability to maintain productive working relationships with FGC faculty and staff, colleagues in University Housing, the Provost's Office, and other campus departments. Working knowledge of MS operating system (Word, Excel, Access, Publisher, and PowerPoint). Ability to work on a flexible basis when activities fall outside of normal working hours, including nights and weekends. Job Duty: Assists FGC Director and Assistant Director with planning and coordinating event details, including reserving event spaces and adding events to appropriate calendars using systems such as 25Live. Documents and tracks event RSVPs in Garnet Gate. Send event reminders and thank you correspondence. Provides coverage for FGC and University events, including but not limited to Open House, Orientation, Admitted Student Days. Essential Function: Yes Percentage of Time: 20 Job Duty: Serves as the liaison with the Operations, Graphic Design, and Special Projects Coordinators in the Graduation and Retention Network to address FGC purchasing needs, marketing and outreach requests to promote FGC events, initiatives and student engagement. Essential Function: Yes Percentage of Time: 15 Job Duty: Manages networking opportunities for first-generation students, faculty, staff, alumni and community partners to include lunches, dinners, coffee connections, etc. Researches networking opportunities and identify data driven best practices for first-generation college students that can be implemented at USC. Develops new partnerships and relationships to create opportunities for first-generation college students to enhance their networking skills. Essential Function: Yes Percentage of Time: 20 Job Duty: Assists the FGC with retention initiatives and student outreach. Follows up with students regarding the drop for non-payment initiative, etc. and provides support in navigating various campus departments and resources to ensure student success. Coordinates and leads designated FGC programs, such as a first-gen section of Close Family Emerging Leaders Program. Essential Function: Yes Percentage of Time: 20 Job Duty: Oversees the front desk and supervises student office assistants in Maxcy College. Responsible for selecting, training, developing and evaluating student employees' performance, while fostering a positive and productive work environment. Develops the schedule for student employees and front desk coverage. Verifies and approves student employees' timesheets weekly in HCM PeopleSoft. Maintains open and constructive communication, promptly identifying and objectively addressing any concerns or issues that arise. Identifies opportunities for student assistants to get involved in FGC events and initiatives, and professional development opportunities. Essential Function: Yes Percentage of Time: 10 Job Duty: Co-advises the FGC Student Advisory Board with the Assistant Director. Collaborates with Student Advisory Board leaders to identify and implement strategies to promote FGC initiatives and improve the first-generation college student experience at USC. Essential Function: Yes Percentage of Time: 15 Safety Sensitive or Security Sensitive: No Hazardous weather category: Non-Essential Number of Vacancies: 1 Desired Start Date: 11/03/2025 Job Open Date: 09/25/2025 Job Close Date: 10/17/2025 Open Until Filled: No Special Instructions to Applicant: Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by October 17, 2025. Quicklink for Posting: EEO Statement: The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
10/04/2025
Full time
Logo: Posting Number: STA00778PO25 Job Family: Student Enrichment Job Function: Student Experience USC Market Title: Student Experience Coordinator Link to USC Market Title: Job Level: P1 - Professional Business Title (Internal Title): Student Services Coordinator Campus: Columbia Work County: Richland College/Division: Division of Academic Affairs and Provost Department: PROV Graduation and Retention Network State Pay Band: 5 Approved Starting Salary: $41,258 Advertised Salary Range: $41,258- $61,887 Part/Full Time: Full Time Hours per Week: 37.5 Work Schedule: Standard hours for this position is 8:30am-5:00pm. Occasional nights and weekends will be required. Basis : 12 months Job Search Category: Administrative About University of South Carolina: From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond. Advertised Job Summary: The Student Services Coordinator supports the First-Generation Center (FGC) by acting as a resource and advocate for first-generation students. This position assists the Director and Assistant Director with event coverage, planning and execution. The Coordinator is responsible for managing student networking initiatives and contributing to student recruitment and retention efforts. Additionally, supervises FGC student employees and serves as the interdepartmental liaison for operations, marketing, and communications with the Graduation and Retention Network. Job Related Minimum Required Education and Experience: Requires a bachelor's degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Knowledge/Skills/Abilities: Strong organizational and management skills. Ability to communicate effectively and work independently. Ability to work with students in formal and informal capacities. Ability to multitask in a very busy and interactive student community. Ability to maintain productive working relationships with FGC faculty and staff, colleagues in University Housing, the Provost's Office, and other campus departments. Working knowledge of MS operating system (Word, Excel, Access, Publisher, and PowerPoint). Ability to work on a flexible basis when activities fall outside of normal working hours, including nights and weekends. Job Duty: Assists FGC Director and Assistant Director with planning and coordinating event details, including reserving event spaces and adding events to appropriate calendars using systems such as 25Live. Documents and tracks event RSVPs in Garnet Gate. Send event reminders and thank you correspondence. Provides coverage for FGC and University events, including but not limited to Open House, Orientation, Admitted Student Days. Essential Function: Yes Percentage of Time: 20 Job Duty: Serves as the liaison with the Operations, Graphic Design, and Special Projects Coordinators in the Graduation and Retention Network to address FGC purchasing needs, marketing and outreach requests to promote FGC events, initiatives and student engagement. Essential Function: Yes Percentage of Time: 15 Job Duty: Manages networking opportunities for first-generation students, faculty, staff, alumni and community partners to include lunches, dinners, coffee connections, etc. Researches networking opportunities and identify data driven best practices for first-generation college students that can be implemented at USC. Develops new partnerships and relationships to create opportunities for first-generation college students to enhance their networking skills. Essential Function: Yes Percentage of Time: 20 Job Duty: Assists the FGC with retention initiatives and student outreach. Follows up with students regarding the drop for non-payment initiative, etc. and provides support in navigating various campus departments and resources to ensure student success. Coordinates and leads designated FGC programs, such as a first-gen section of Close Family Emerging Leaders Program. Essential Function: Yes Percentage of Time: 20 Job Duty: Oversees the front desk and supervises student office assistants in Maxcy College. Responsible for selecting, training, developing and evaluating student employees' performance, while fostering a positive and productive work environment. Develops the schedule for student employees and front desk coverage. Verifies and approves student employees' timesheets weekly in HCM PeopleSoft. Maintains open and constructive communication, promptly identifying and objectively addressing any concerns or issues that arise. Identifies opportunities for student assistants to get involved in FGC events and initiatives, and professional development opportunities. Essential Function: Yes Percentage of Time: 10 Job Duty: Co-advises the FGC Student Advisory Board with the Assistant Director. Collaborates with Student Advisory Board leaders to identify and implement strategies to promote FGC initiatives and improve the first-generation college student experience at USC. Essential Function: Yes Percentage of Time: 15 Safety Sensitive or Security Sensitive: No Hazardous weather category: Non-Essential Number of Vacancies: 1 Desired Start Date: 11/03/2025 Job Open Date: 09/25/2025 Job Close Date: 10/17/2025 Open Until Filled: No Special Instructions to Applicant: Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by October 17, 2025. Quicklink for Posting: EEO Statement: The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
University of South Carolina
Columbia, South Carolina
Logo: Posting Number: STA00759PO25 Job Family: Administrative Support Job Function: Administrative Services USC Market Title: Administrative Coordinator Link to USC Market Title: Job Level: P1 - Professional Business Title (Internal Title): Administrative Coordinator I Campus: Columbia Work County: Richland College/Division: College of Education Department: CED Educational & Developmental Science State Pay Band: 5 Approved Starting Salary: $41,258 Advertised Salary Range: $41,258 - Commensurate with qualifications. Location of Vacancy: Columbia, SC Part/Full Time: Full Time Hours per Week: 37.5 Work Schedule: Standard working schedule: 8:30am - 5:00pm Must be willing to work a flexible schedule to meet the needs of the department. Basis : 12 months Job Search Category: Administrative About University of South Carolina: From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond. Advertised Job Summary: The Administrative Coordinator for the Department of Educational & Developmental Science (Physical Activities Program) plans, coordinates, monitors and performs administrative activities and business management and support services for the Department Chair as they relate to operations, communication budgeting, personnel, planning and interaction among faculty, within the department with other units of the College. Job Related Minimum Required Education and Experience: Requires a bachelor's degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Preferred Qualifications: Ability to communicate effectively. Demonstrated knowledge of USC academic and fiscal policies and procedures. Previous experience with Banner and PeopleSoft. Knowledge/Skills/Abilities: Advanced technological ability, including the ability to produce spreadsheets; create and implement webpage development and maintenance; utilize Excel, Adobe, Access, PowerPoint and Blackboard. Ability to communicate effectively. Job Duty: Assistant to Department Chair: Assists Chair with duties as assigned. Plans meetings and events, schedules appointments, completes special assignments, facilitates implementation of policies, and provides consultation, recommendations and interpretation of departmental policies and procedures to faculty, administrators, support personnel and students. Works with College offices regarding matters such as technology, facilities, and student issues. Liaison for the Chair with parents, students, and external agencies regarding departmental operations and issues. Essential Function: Yes Percentage of Time: 15 Job Duty: Budget: Assists department chair with development, maintenance and monitoring of department budget including in-depth research and data collection, reviews, reconciles and/or creates reports on salary, academic year instruction, operating and income budget categories, analyses of current and projected expenditures and fund balances, as appropriate. Processes all Physical Activities Program expenditures related to procurement, services, and travel. Oversees all VISA card purchases and serves as VISA card liaison within the department. Responsible for interpreting allowable expenditures per policies, accuracy and correctness of procedures, documentation and forms. Essential Function: Yes Percentage of Time: 20 Job Duty: Academic Scheduling: Attends program scheduling meetings, schedules room requests and fulfills technology needs for faculty. Develops and maintains a master schedule of classes, meetings and activities. Acts as departmental liaison with other COE and University entities (Registrar's office, distance education units, etc.) to secure teaching space and eliminate scheduling conflicts; maintains a room assignment diagram. Works with faculty to perform course logistics (e.g., textbook orders, expense tracking, personnel and course paperwork). Provides information to students on program logistics. Essential Function: Yes Percentage of Time: 20 Job Duty: Human Resources and Personnel: Processes all faculty, staff, student and temporary employee human resources and payroll documents for the Physical Activities Program. Manages faculty search process and coordinates annual reviews for faculty and staff within the department. Reviews and reconciles monthly payroll expenditures, instructional support and updates personnel reports. Serves as departmental contact for College HR Liaison. Essential Function: Yes Percentage of Time: 25 Job Duty: Data Management: Maintains electronic and paper files with proficiency and accuracy. Responsible for analyzing data and creating reports to assist the Department Chair with decisions regarding departmental operations and resource allocation. Essential Function: Yes Percentage of Time: 15 Job Duty: Contributes to departmental efforts by performing other duties as assigned or required. Essential Function: Yes Percentage of Time: 5 Safety Sensitive or Security Sensitive: No Hazardous weather category: Non-Essential Number of Vacancies: 1 Job Open Date: 09/18/2025 Job Close Date: 11/02/2025 Open Until Filled: No Special Instructions to Applicant: Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.We are only accepting applications submitted by November 2, 2025.The University of South Carolina offers a valuable benefits package including but not limited to: Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities Click here to learn more about why you should work at USC. Quicklink for Posting: EEO Statement: The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
10/04/2025
Full time
Logo: Posting Number: STA00759PO25 Job Family: Administrative Support Job Function: Administrative Services USC Market Title: Administrative Coordinator Link to USC Market Title: Job Level: P1 - Professional Business Title (Internal Title): Administrative Coordinator I Campus: Columbia Work County: Richland College/Division: College of Education Department: CED Educational & Developmental Science State Pay Band: 5 Approved Starting Salary: $41,258 Advertised Salary Range: $41,258 - Commensurate with qualifications. Location of Vacancy: Columbia, SC Part/Full Time: Full Time Hours per Week: 37.5 Work Schedule: Standard working schedule: 8:30am - 5:00pm Must be willing to work a flexible schedule to meet the needs of the department. Basis : 12 months Job Search Category: Administrative About University of South Carolina: From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond. Advertised Job Summary: The Administrative Coordinator for the Department of Educational & Developmental Science (Physical Activities Program) plans, coordinates, monitors and performs administrative activities and business management and support services for the Department Chair as they relate to operations, communication budgeting, personnel, planning and interaction among faculty, within the department with other units of the College. Job Related Minimum Required Education and Experience: Requires a bachelor's degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Preferred Qualifications: Ability to communicate effectively. Demonstrated knowledge of USC academic and fiscal policies and procedures. Previous experience with Banner and PeopleSoft. Knowledge/Skills/Abilities: Advanced technological ability, including the ability to produce spreadsheets; create and implement webpage development and maintenance; utilize Excel, Adobe, Access, PowerPoint and Blackboard. Ability to communicate effectively. Job Duty: Assistant to Department Chair: Assists Chair with duties as assigned. Plans meetings and events, schedules appointments, completes special assignments, facilitates implementation of policies, and provides consultation, recommendations and interpretation of departmental policies and procedures to faculty, administrators, support personnel and students. Works with College offices regarding matters such as technology, facilities, and student issues. Liaison for the Chair with parents, students, and external agencies regarding departmental operations and issues. Essential Function: Yes Percentage of Time: 15 Job Duty: Budget: Assists department chair with development, maintenance and monitoring of department budget including in-depth research and data collection, reviews, reconciles and/or creates reports on salary, academic year instruction, operating and income budget categories, analyses of current and projected expenditures and fund balances, as appropriate. Processes all Physical Activities Program expenditures related to procurement, services, and travel. Oversees all VISA card purchases and serves as VISA card liaison within the department. Responsible for interpreting allowable expenditures per policies, accuracy and correctness of procedures, documentation and forms. Essential Function: Yes Percentage of Time: 20 Job Duty: Academic Scheduling: Attends program scheduling meetings, schedules room requests and fulfills technology needs for faculty. Develops and maintains a master schedule of classes, meetings and activities. Acts as departmental liaison with other COE and University entities (Registrar's office, distance education units, etc.) to secure teaching space and eliminate scheduling conflicts; maintains a room assignment diagram. Works with faculty to perform course logistics (e.g., textbook orders, expense tracking, personnel and course paperwork). Provides information to students on program logistics. Essential Function: Yes Percentage of Time: 20 Job Duty: Human Resources and Personnel: Processes all faculty, staff, student and temporary employee human resources and payroll documents for the Physical Activities Program. Manages faculty search process and coordinates annual reviews for faculty and staff within the department. Reviews and reconciles monthly payroll expenditures, instructional support and updates personnel reports. Serves as departmental contact for College HR Liaison. Essential Function: Yes Percentage of Time: 25 Job Duty: Data Management: Maintains electronic and paper files with proficiency and accuracy. Responsible for analyzing data and creating reports to assist the Department Chair with decisions regarding departmental operations and resource allocation. Essential Function: Yes Percentage of Time: 15 Job Duty: Contributes to departmental efforts by performing other duties as assigned or required. Essential Function: Yes Percentage of Time: 5 Safety Sensitive or Security Sensitive: No Hazardous weather category: Non-Essential Number of Vacancies: 1 Job Open Date: 09/18/2025 Job Close Date: 11/02/2025 Open Until Filled: No Special Instructions to Applicant: Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.We are only accepting applications submitted by November 2, 2025.The University of South Carolina offers a valuable benefits package including but not limited to: Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities Click here to learn more about why you should work at USC. Quicklink for Posting: EEO Statement: The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
About Holyoke Community College: Holyoke Community College is housed on a multi-million-dollar, 135-acre campus, equipped with state-of-the art technology in specialized learning facilities. HCC serves over 9,000 students annually, and provides a variety of recreational and cultural activities, from sports programs to music festivals, for students and community members alike. The college's strongest assets continue to be an innovative spirit, a sincere concern for students and a commitment to strive for even greater success. These are the values which have created a tradition of excellence spanning more than six decades, and which are enabling Holyoke Community College to meet today's challenges. Mission : Educate. Inspire. Connect. Values: Kindness, Inclusion, Trust, Innovation & Collaboration Kindness, inclusion and trust are the foundation of the work that we do together. Innovation and collaboration enable us to explore and implement the ideas that will shape our future. Under the direct supervision of the Associate Director of Admissions, Technology and Operations, this position processes general college applications, as well as serving as the primary internal Admission contact and administrative support for high school students enrolled at Holyoke Community College, as well as providing logistical support, data entry, customer service, and contributing to a culture of process improvement. This position also assists students, staff and the general public on a variety of admissions-related matters, including applying to HCC, scheduling appointments, and answering the main Admissions phone line. The following competencies are also required: demonstrate the ability to work effectively in a diversified environment, critical thinking, relationship building, organizational and problem-solving skills. Provides data entry and assists with data cleanup of prospective student information and completes follow-up via College data systems, including, but not limited to CRM (Ellucian Recruit), Banner student information system, internal tracking sheets, and EAB Navigate360. Assists Associate Directors and CRM Manager in identifying and implementing technology-based process improvement related to special program application processes. Ensures initial recruitment follow-up in English/Spanish (sends inquiry acknowledgements and "next steps" to prospective students) via electronic student information platforms, email, or phone with regard to the listed areas of responsibility. Coordinates the collection and processing of special admission program applications and supporting documentation - ensures timely and accurate communication with Directors and related staff regarding status of applications. Coordinates the collection and processing of high school students taking classes at HCC (Gateway to College, MAHIE, Dual Enrollment, etc.) applications and supporting documentation - ensures timely and accurate communication with Directors and related staff regarding status of applications. Reviews application documentation for completeness, authenticity, and readiness for file review and acceptance into the college.Processes attendance in student applications for admission events and information sessions.Corresponds in English/Spanish with applicants to special-admission programs regarding requirements and completeness of the application process. Manage and maintain the organization of Admissions' file server documentation.Manages inventory of supplies and giveaways for the Admissions office.Manages outreach mailing lists such as the area school counselor list, community-based organizations, etc. Serves as front-desk staff to assist visitors and students in person and via phone and e-mail, providing admission forms, quick information, and other related enrollment service materials and admission status information to prospective applicants. Serves as backup to receiving, processing, and distributing the Admissions office mail. Serve as a collaborative member of the HCC community in support of student success and campus governance by serving on departmental, divisional, and campus-wide committees Serves as administrative backup to the Assessment Office as needed. Available to work some evenings and weekends as required. Performs other duties as assigned. A comprehensive list of duties may be found at the Massachusetts Human Resources Division- Classification Specification under the "Clerk Series" series. Required Qualifications: Demonstrated commitment to diversity, equity, and inclusion and the ability to work effectively with all faculty, staff, and students; Three years of full-time or equivalent part-time experience in office work; Computer proficiency with: Google Workspace; Microsoft office programs, such as Word and Excel; customer relationship management (CRM) platforms; Ability to work in a fast-paced, high-volume office; Ability to work as part of the College's frontline team, as well as working independently; Excellent communication, organizational, and writing skills. A comprehensive list of duties may be found at the Massachusetts Human Resources Division- Classification Specification under the "Clerk Series" series. Equivalency Statement: We welcome and encourage applicants who do not meet the qualifications as stated above, to put in writing precisely how their background and experience have prepared them for the responsibilities of this position. It is preferred that this document be uploaded separately from the resume, cover letter, and references. Preferred Qualifications: Experience with administrative or clerical work in a college admissions setting;Banner and/or Ellucian Recruiter Information System and/or EAB Navigate360experience;Familiarity with outreach and recruitment policies and procedures in a communitycollege setting;Bilingual (English/Spanish);Associate's degree or higher. Full-time, AFSCME unit position Bi-Weekly salary: $1,894.66 (Grade 13), plus a comprehensive State benefits package. Funding Source: State. Additional Details: Please Note: a skills assessment or presentation may be required as part of the interview process. Disability Accommodations: Holyoke Community College is committed to the full inclusion of individuals with disabilities and will ensure the availability of reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, please contact the Office of People and Talent at . Background Check: Employment is contingent upon the successful completion and review of a background check which will include CORI (Criminal Offender Record Information) and SORI (Sex Offender Registry Information). All candidates must have legal authorization to work in the United States. HCC is not sponsoring H1B Visa. Holyoke Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action and/or Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.
10/04/2025
Full time
About Holyoke Community College: Holyoke Community College is housed on a multi-million-dollar, 135-acre campus, equipped with state-of-the art technology in specialized learning facilities. HCC serves over 9,000 students annually, and provides a variety of recreational and cultural activities, from sports programs to music festivals, for students and community members alike. The college's strongest assets continue to be an innovative spirit, a sincere concern for students and a commitment to strive for even greater success. These are the values which have created a tradition of excellence spanning more than six decades, and which are enabling Holyoke Community College to meet today's challenges. Mission : Educate. Inspire. Connect. Values: Kindness, Inclusion, Trust, Innovation & Collaboration Kindness, inclusion and trust are the foundation of the work that we do together. Innovation and collaboration enable us to explore and implement the ideas that will shape our future. Under the direct supervision of the Associate Director of Admissions, Technology and Operations, this position processes general college applications, as well as serving as the primary internal Admission contact and administrative support for high school students enrolled at Holyoke Community College, as well as providing logistical support, data entry, customer service, and contributing to a culture of process improvement. This position also assists students, staff and the general public on a variety of admissions-related matters, including applying to HCC, scheduling appointments, and answering the main Admissions phone line. The following competencies are also required: demonstrate the ability to work effectively in a diversified environment, critical thinking, relationship building, organizational and problem-solving skills. Provides data entry and assists with data cleanup of prospective student information and completes follow-up via College data systems, including, but not limited to CRM (Ellucian Recruit), Banner student information system, internal tracking sheets, and EAB Navigate360. Assists Associate Directors and CRM Manager in identifying and implementing technology-based process improvement related to special program application processes. Ensures initial recruitment follow-up in English/Spanish (sends inquiry acknowledgements and "next steps" to prospective students) via electronic student information platforms, email, or phone with regard to the listed areas of responsibility. Coordinates the collection and processing of special admission program applications and supporting documentation - ensures timely and accurate communication with Directors and related staff regarding status of applications. Coordinates the collection and processing of high school students taking classes at HCC (Gateway to College, MAHIE, Dual Enrollment, etc.) applications and supporting documentation - ensures timely and accurate communication with Directors and related staff regarding status of applications. Reviews application documentation for completeness, authenticity, and readiness for file review and acceptance into the college.Processes attendance in student applications for admission events and information sessions.Corresponds in English/Spanish with applicants to special-admission programs regarding requirements and completeness of the application process. Manage and maintain the organization of Admissions' file server documentation.Manages inventory of supplies and giveaways for the Admissions office.Manages outreach mailing lists such as the area school counselor list, community-based organizations, etc. Serves as front-desk staff to assist visitors and students in person and via phone and e-mail, providing admission forms, quick information, and other related enrollment service materials and admission status information to prospective applicants. Serves as backup to receiving, processing, and distributing the Admissions office mail. Serve as a collaborative member of the HCC community in support of student success and campus governance by serving on departmental, divisional, and campus-wide committees Serves as administrative backup to the Assessment Office as needed. Available to work some evenings and weekends as required. Performs other duties as assigned. A comprehensive list of duties may be found at the Massachusetts Human Resources Division- Classification Specification under the "Clerk Series" series. Required Qualifications: Demonstrated commitment to diversity, equity, and inclusion and the ability to work effectively with all faculty, staff, and students; Three years of full-time or equivalent part-time experience in office work; Computer proficiency with: Google Workspace; Microsoft office programs, such as Word and Excel; customer relationship management (CRM) platforms; Ability to work in a fast-paced, high-volume office; Ability to work as part of the College's frontline team, as well as working independently; Excellent communication, organizational, and writing skills. A comprehensive list of duties may be found at the Massachusetts Human Resources Division- Classification Specification under the "Clerk Series" series. Equivalency Statement: We welcome and encourage applicants who do not meet the qualifications as stated above, to put in writing precisely how their background and experience have prepared them for the responsibilities of this position. It is preferred that this document be uploaded separately from the resume, cover letter, and references. Preferred Qualifications: Experience with administrative or clerical work in a college admissions setting;Banner and/or Ellucian Recruiter Information System and/or EAB Navigate360experience;Familiarity with outreach and recruitment policies and procedures in a communitycollege setting;Bilingual (English/Spanish);Associate's degree or higher. Full-time, AFSCME unit position Bi-Weekly salary: $1,894.66 (Grade 13), plus a comprehensive State benefits package. Funding Source: State. Additional Details: Please Note: a skills assessment or presentation may be required as part of the interview process. Disability Accommodations: Holyoke Community College is committed to the full inclusion of individuals with disabilities and will ensure the availability of reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, please contact the Office of People and Talent at . Background Check: Employment is contingent upon the successful completion and review of a background check which will include CORI (Criminal Offender Record Information) and SORI (Sex Offender Registry Information). All candidates must have legal authorization to work in the United States. HCC is not sponsoring H1B Visa. Holyoke Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action and/or Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.
Are you looking for an exciting opportunity in a fast-growing industry? Do you want to make a difference in people's lives while you grow your career and learn the business? We're BAYADA Home Health Care and we believe that our clients and their families deserve home health care delivered with compassion, excellence, and reliability. We want you to apply your energy and skills to this dynamic and entrepreneurial environment and become an integral part of a caring, professional team that is instrumental in providing the highest quality care to our clients. Build your career with a purpose! Responsibilities of an Admin Coordinator: Prepare correspondences, proposals, presentations and corporate documents as needed. Maintain and track statistics or other records as required. Answer telephones and assist callers including placing callers into voicemail, process telephone messages and greet visitors. Process incoming and outgoing office mail including packages. Provide general clerical support to office staff including but not limited to ordering supplies and forms. Coordinate equipment maintenance and repair with appropriate vendors. Assist Director and other office staff with administrative tasks including scheduling and coordinating meetings. Maintain the Director's daily calendar and confirm appointments. Assist in preparing for office events, projects and programs. Print and distribute office resource materials on a regular basis to ensure office staff has current information. Create and maintain files as required. Do general filing, faxing and photocopying. Qualifications: Two (2) year college degree preferred or equivalent experience. One (1) year verifiable work experience, preferably in a related capacity. Proficient in Microsoft computer products including Word, Excel and Outlook. Demonstrated record of strong interpersonal skills. Competence in basic PC skills required to perform job functions. Ability to read, write and effectively communicate in English. This is an in-office, in-person position. Must be a local resident of HI. Up to $19/hour. BAYADA offers a comprehensive benefits plan that includes the following: Paid holidays, vacation and sick leave, vision, dental and medical health plans, employer paid life insurance, 401k with company match, direct deposit, tuition reimbursement and employee assistance program. Established in 1975, BAYADA is a non-profit organization that has never been sold, caring for an average of 44,000 clients weekly with 31,500 employees onboard. BAYADA is serving clients in 21 states, 373 offices, 6 countries and growing As an accredited, regulated, certified, and licensed home health care provider, BAYADA complies with all state/local mandates. BAYADA is celebrating 50 years of compassion, excellence, and reliability. Learn more about our 50th anniversary celebration and how you can join in here . BAYADA Home Health Care, Inc., and its associated entities and joint venture partners, are Equal Opportunity Employers. All employment decisions are made on a non-discriminatory basis without regard to sex, race, color, age, disability, pregnancy or maternity, sexual orientation, gender identity, citizenship status, military status, or any other similarly protected status in accordance with federal, state and local laws. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized communities.
10/03/2025
Full time
Are you looking for an exciting opportunity in a fast-growing industry? Do you want to make a difference in people's lives while you grow your career and learn the business? We're BAYADA Home Health Care and we believe that our clients and their families deserve home health care delivered with compassion, excellence, and reliability. We want you to apply your energy and skills to this dynamic and entrepreneurial environment and become an integral part of a caring, professional team that is instrumental in providing the highest quality care to our clients. Build your career with a purpose! Responsibilities of an Admin Coordinator: Prepare correspondences, proposals, presentations and corporate documents as needed. Maintain and track statistics or other records as required. Answer telephones and assist callers including placing callers into voicemail, process telephone messages and greet visitors. Process incoming and outgoing office mail including packages. Provide general clerical support to office staff including but not limited to ordering supplies and forms. Coordinate equipment maintenance and repair with appropriate vendors. Assist Director and other office staff with administrative tasks including scheduling and coordinating meetings. Maintain the Director's daily calendar and confirm appointments. Assist in preparing for office events, projects and programs. Print and distribute office resource materials on a regular basis to ensure office staff has current information. Create and maintain files as required. Do general filing, faxing and photocopying. Qualifications: Two (2) year college degree preferred or equivalent experience. One (1) year verifiable work experience, preferably in a related capacity. Proficient in Microsoft computer products including Word, Excel and Outlook. Demonstrated record of strong interpersonal skills. Competence in basic PC skills required to perform job functions. Ability to read, write and effectively communicate in English. This is an in-office, in-person position. Must be a local resident of HI. Up to $19/hour. BAYADA offers a comprehensive benefits plan that includes the following: Paid holidays, vacation and sick leave, vision, dental and medical health plans, employer paid life insurance, 401k with company match, direct deposit, tuition reimbursement and employee assistance program. Established in 1975, BAYADA is a non-profit organization that has never been sold, caring for an average of 44,000 clients weekly with 31,500 employees onboard. BAYADA is serving clients in 21 states, 373 offices, 6 countries and growing As an accredited, regulated, certified, and licensed home health care provider, BAYADA complies with all state/local mandates. BAYADA is celebrating 50 years of compassion, excellence, and reliability. Learn more about our 50th anniversary celebration and how you can join in here . BAYADA Home Health Care, Inc., and its associated entities and joint venture partners, are Equal Opportunity Employers. All employment decisions are made on a non-discriminatory basis without regard to sex, race, color, age, disability, pregnancy or maternity, sexual orientation, gender identity, citizenship status, military status, or any other similarly protected status in accordance with federal, state and local laws. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized communities.
Job no: 495725 Work type: Full Time Location: Swarthmore Categories: Staff, Salary (Exempt), On Campus Swarthmore College is a highly selective liberal arts college located in the suburbs of Philadelphia, whose mission combines academic rigor with social responsibility. Swarthmore has a strong institutional commitment to inclusive excellence and nondiscrimination in its educational program and employment practices and encourages candidates who will further advance the goal of fostering a diverse and inclusive community. As one of the nation's finest institutions of higher learning, Swarthmore College is global in outlook and draws students from around the nation and world. The 425 acre campus is a designated arboretum, complete with gardens, rolling lawns, a creek, wooded hills, and hiking trails in the Crum Woods. Who We Are: Swarthmore has a unique perspective on how to use one's intellect in service to others. Here, students integrate social consciousness with intellectual rigor in their academic pursuits and their lives outside the classroom including their careers. A commitment to social justice and advocacy have been guiding principles of Swarthmore since its founding by members of the Quaker faith as a co-ed institution of higher education in 1864. At Swarthmore, Career Services partners with colleagues across campus, including faculty, to promote a campus culture of career wellness, such that all students feel empowered to explore their interests and navigate fulfilling career paths. We believe in meeting students and alumni where they are at, acknowledging that each person's career journey is unique, whether they are exploring new possibilities or have a particular destination in mind. Swarthmore Career Services fulfills its educational mission of inclusive excellence through collaborative programming and our individualized approach to advising. These strategies help students and alumni leverage their strengths, connect learning within and in and beyond the classroom, and prepare to engage as leaders making a difference in their chosen fields. The opportunity: The Assistant Director for Communications & Engagement advances the department's recognition and amplifies its reach through data-informed analysis and cutting-edge communication strategies. Reporting to the Associate Director of Technology & Assessment, with close collaboration with the Assistant Vice President & Executive Director on special projects, the Assistant Director for Communications & Engagement oversees integrated marketing efforts and data management practices to enhance, assess, and expand student, alumni, and employer engagement. This on-site role involves curating inclusive and compelling digital and print content to amplify the reach and effectiveness of the department's initiatives, and often includes liaising with offices across campus to coordinate these efforts. Tracking a variety of engagement metrics, the Assistant Director provides monthly stats and produces annual reports & visualizations that help identify campus engagement trends that enhance initiative and service delivery assessment. The person in this position is responsible for hiring, training, and supervising digital media and data analyst interns who create content for social media as well as clean/analyze engagement and student outcomes data. This position plays a crucial role in aligning with institutional goals and promoting the department's mission, values, and impact. We are a 35 hour per week, in-person office with normal operating hours of 8:30 am - 4:30 pm. Essential Responsibilities Communication Strategy & Marketing Develop and implement annual communications strategies that promote engagement across constituent groups while maintaining uniform office brand and consistency with College communications guidelines. Lead storytelling initiatives that highlight diverse perspectives representative of all identities and communicate impact of the office's work in formats including e-newsletters, social media, videos, print, annual reports, and data visualizations. Establish and manage center's integrated communications efforts by developing and managing a content calendar and related supportive projects. Liaise with Communications, Admissions, Advancement & Institutional Effectiveness on cross-cutting institutional initiatives and priorities that involve Career Services. Maintain and update branded communications-related templates (e.g. slide decks, annual reports, email headers, flyers, and social media posts) in line with office and institutional branding guidelines. Manage Career Services student and faculty/staff newsletters; develop, edit and public content. Create professional and visually appealing marketing and communications materials, including office reports, infographics and data dashboards. Collaborate with colleagues within the Division (including serving on the Student Affairs marketing committee) and across the College, as well as students, alumni, and employers, in carrying out communications plans and promotional materials for events and programs. Manage and produce weekly student newsletter campaigns and affiliated website content, which inform students of employment and internship opportunities as well as career-related activities and events. Develop effective marketing resources and graphics to promote (Tri-College) consortia events to students and potential employers. Hire, train, and supervise social media & website interns, including oversight of project management and timeframe for deliverables. Manage website content, structure and layouts; Train staff and student workers on website upkeep and responsibilities; participate in vendor check-in meetings. Data Management, Analysis, & Assessment Distill complex data into compelling visualizations and narratives that convey both short-term and longitudinal insights into office engagement, initiatives, and outcomes. Track, consolidate, and produce monthly metrics on student and employer touchpoints, including monitoring of engagement with underrepresented groups in Career Services monthly reports for VP of Student Affairs. Develop and maintain data visualization dashboards (e.g. Career Services Engagement Dashboard, Summer Experiences Dashboard, First Destinations Dashboard) in close consultation with AVP/Executive Director to highlight aggregate summer and post graduation outcomes and enhance data-informed decision making for office strategies. Assess engagement trends to identify potential gaps and opportunities to strengthen outreach, engagement, and representation across all student identities. Coordinate with AD of Tech/Assessment on promotion of FDS and Summer Activity Update survey dissemination, cleaning and serve as project manager for producing final report & affiliated dashboard. Monitor and report on student, alumni, and employer engagement across social media platforms and Handshake. Supervise Data Analytics Intern in cleaning and analyzing of data from summer surveys and first destination outcomes. Administrative & Other Duties Provide project-specific support to the Employer Relations team and Executive Director, as needed. Serve on Division of Student Affairs Marketing Committee and potentially on other committees across campus, and represent Career Services at special events and programs. Provide front desk coverage in the absence of the Administrative Coordinator, ensuring seamless office operations. Who you are: Excellent written and oral communication skills and strong attention to detail. Ability to manage multiple priorities and projects in a dynamic, fast-paced environment. Superior organizational skills, including effectively prioritizing workload and managing multiple tasks in a fast-paced environment. Strong cultural competency skills and demonstrated ability to work effectively with individuals from a wide range of backgrounds and identities. Flexibility to adapt to changing needs and work occasional evenings and weekends as required. Commitment to supporting the unique needs of liberal arts and engineering students across all constituent groups as they pursue wide-ranging career paths. Intellectually curious with interest in and ability to learn new technologies/platforms quickly. What you bring: Required Qualifications Bachelor's degree with at least 2 years of social media, communications, website management experience, or an equivalent combination of education and/or professional experience. Strong graphic design skills and proficiency with design tools such as Canva, Adobe, and/or Illustrator. Familiarity with or willingness to learn data analytics tools and visualization software such as Looker Studio or PowerBI. Demonstrated ability to develop tailored messaging and multimedia communications content that resonates across stakeholder groups. Must have strong computer skills, including proficiency in using Google Sheets or Microsoft Excel, as well as the ability to manage complex, web-based applications. Preferred Qualifications Familiarity with social media management tools such as Hootsuite or Sprout Social. Familiarity with project management tools. 1-3 years of experience in Career Services or Human Resources, ideally within a liberal arts college setting or with an employer who actively recruits college students. . click apply for full job details
10/03/2025
Full time
Job no: 495725 Work type: Full Time Location: Swarthmore Categories: Staff, Salary (Exempt), On Campus Swarthmore College is a highly selective liberal arts college located in the suburbs of Philadelphia, whose mission combines academic rigor with social responsibility. Swarthmore has a strong institutional commitment to inclusive excellence and nondiscrimination in its educational program and employment practices and encourages candidates who will further advance the goal of fostering a diverse and inclusive community. As one of the nation's finest institutions of higher learning, Swarthmore College is global in outlook and draws students from around the nation and world. The 425 acre campus is a designated arboretum, complete with gardens, rolling lawns, a creek, wooded hills, and hiking trails in the Crum Woods. Who We Are: Swarthmore has a unique perspective on how to use one's intellect in service to others. Here, students integrate social consciousness with intellectual rigor in their academic pursuits and their lives outside the classroom including their careers. A commitment to social justice and advocacy have been guiding principles of Swarthmore since its founding by members of the Quaker faith as a co-ed institution of higher education in 1864. At Swarthmore, Career Services partners with colleagues across campus, including faculty, to promote a campus culture of career wellness, such that all students feel empowered to explore their interests and navigate fulfilling career paths. We believe in meeting students and alumni where they are at, acknowledging that each person's career journey is unique, whether they are exploring new possibilities or have a particular destination in mind. Swarthmore Career Services fulfills its educational mission of inclusive excellence through collaborative programming and our individualized approach to advising. These strategies help students and alumni leverage their strengths, connect learning within and in and beyond the classroom, and prepare to engage as leaders making a difference in their chosen fields. The opportunity: The Assistant Director for Communications & Engagement advances the department's recognition and amplifies its reach through data-informed analysis and cutting-edge communication strategies. Reporting to the Associate Director of Technology & Assessment, with close collaboration with the Assistant Vice President & Executive Director on special projects, the Assistant Director for Communications & Engagement oversees integrated marketing efforts and data management practices to enhance, assess, and expand student, alumni, and employer engagement. This on-site role involves curating inclusive and compelling digital and print content to amplify the reach and effectiveness of the department's initiatives, and often includes liaising with offices across campus to coordinate these efforts. Tracking a variety of engagement metrics, the Assistant Director provides monthly stats and produces annual reports & visualizations that help identify campus engagement trends that enhance initiative and service delivery assessment. The person in this position is responsible for hiring, training, and supervising digital media and data analyst interns who create content for social media as well as clean/analyze engagement and student outcomes data. This position plays a crucial role in aligning with institutional goals and promoting the department's mission, values, and impact. We are a 35 hour per week, in-person office with normal operating hours of 8:30 am - 4:30 pm. Essential Responsibilities Communication Strategy & Marketing Develop and implement annual communications strategies that promote engagement across constituent groups while maintaining uniform office brand and consistency with College communications guidelines. Lead storytelling initiatives that highlight diverse perspectives representative of all identities and communicate impact of the office's work in formats including e-newsletters, social media, videos, print, annual reports, and data visualizations. Establish and manage center's integrated communications efforts by developing and managing a content calendar and related supportive projects. Liaise with Communications, Admissions, Advancement & Institutional Effectiveness on cross-cutting institutional initiatives and priorities that involve Career Services. Maintain and update branded communications-related templates (e.g. slide decks, annual reports, email headers, flyers, and social media posts) in line with office and institutional branding guidelines. Manage Career Services student and faculty/staff newsletters; develop, edit and public content. Create professional and visually appealing marketing and communications materials, including office reports, infographics and data dashboards. Collaborate with colleagues within the Division (including serving on the Student Affairs marketing committee) and across the College, as well as students, alumni, and employers, in carrying out communications plans and promotional materials for events and programs. Manage and produce weekly student newsletter campaigns and affiliated website content, which inform students of employment and internship opportunities as well as career-related activities and events. Develop effective marketing resources and graphics to promote (Tri-College) consortia events to students and potential employers. Hire, train, and supervise social media & website interns, including oversight of project management and timeframe for deliverables. Manage website content, structure and layouts; Train staff and student workers on website upkeep and responsibilities; participate in vendor check-in meetings. Data Management, Analysis, & Assessment Distill complex data into compelling visualizations and narratives that convey both short-term and longitudinal insights into office engagement, initiatives, and outcomes. Track, consolidate, and produce monthly metrics on student and employer touchpoints, including monitoring of engagement with underrepresented groups in Career Services monthly reports for VP of Student Affairs. Develop and maintain data visualization dashboards (e.g. Career Services Engagement Dashboard, Summer Experiences Dashboard, First Destinations Dashboard) in close consultation with AVP/Executive Director to highlight aggregate summer and post graduation outcomes and enhance data-informed decision making for office strategies. Assess engagement trends to identify potential gaps and opportunities to strengthen outreach, engagement, and representation across all student identities. Coordinate with AD of Tech/Assessment on promotion of FDS and Summer Activity Update survey dissemination, cleaning and serve as project manager for producing final report & affiliated dashboard. Monitor and report on student, alumni, and employer engagement across social media platforms and Handshake. Supervise Data Analytics Intern in cleaning and analyzing of data from summer surveys and first destination outcomes. Administrative & Other Duties Provide project-specific support to the Employer Relations team and Executive Director, as needed. Serve on Division of Student Affairs Marketing Committee and potentially on other committees across campus, and represent Career Services at special events and programs. Provide front desk coverage in the absence of the Administrative Coordinator, ensuring seamless office operations. Who you are: Excellent written and oral communication skills and strong attention to detail. Ability to manage multiple priorities and projects in a dynamic, fast-paced environment. Superior organizational skills, including effectively prioritizing workload and managing multiple tasks in a fast-paced environment. Strong cultural competency skills and demonstrated ability to work effectively with individuals from a wide range of backgrounds and identities. Flexibility to adapt to changing needs and work occasional evenings and weekends as required. Commitment to supporting the unique needs of liberal arts and engineering students across all constituent groups as they pursue wide-ranging career paths. Intellectually curious with interest in and ability to learn new technologies/platforms quickly. What you bring: Required Qualifications Bachelor's degree with at least 2 years of social media, communications, website management experience, or an equivalent combination of education and/or professional experience. Strong graphic design skills and proficiency with design tools such as Canva, Adobe, and/or Illustrator. Familiarity with or willingness to learn data analytics tools and visualization software such as Looker Studio or PowerBI. Demonstrated ability to develop tailored messaging and multimedia communications content that resonates across stakeholder groups. Must have strong computer skills, including proficiency in using Google Sheets or Microsoft Excel, as well as the ability to manage complex, web-based applications. Preferred Qualifications Familiarity with social media management tools such as Hootsuite or Sprout Social. Familiarity with project management tools. 1-3 years of experience in Career Services or Human Resources, ideally within a liberal arts college setting or with an employer who actively recruits college students. . click apply for full job details
Alliance For MultiSpecialty Research LLC
Norman, Oklahoma
The Site Manager oversees the daily operations and site personnel participating in clinical research. This position performs a diverse role of managerial and administrative responsibilities. This includes but is not limited to analysis, advanced knowledge of study protocols, sound judgment, and strong managerial skills. To consistently embody AMR Clinical's Core Values: United We Achieve Celebrate Diverse Perspectives Do the Right Thing Adapt and Persevere The Site Manager reports to the Clinical Site Directors/Associate Site Director. Classification: Exempt Primary Responsibilities: Manage all site level clinical research staff to ensure optimal performance on each study. Implement AMR SOP's and site manual procedures, ensuring compliance. Collaborate with team to develop and implement an effective enrollment plan to ensure consistent enrollment in line with sponsors protocol and enrollment period. Review and prepare the team of all components of a study prior to initiation date to ensure the teams understands their role and responsibilities for each study. Maintain accurate and complete drug/devise distribution and accountability records for all investigational products, including proper storage. Ensure compliance according to FDA regulations, GCP guidelines and AMR's SOP. Provide direction and support to team during screenings to ensure qualified subjects are identified and enrolled in the study in a timely manner. Ensure Coordinators/Data Managers complete accurate case reports forms per AMR's SOP, FDA and Sponsor requirements. Complete Vendor assessments for any vendors that can affect the integrity of company data. Prompt reporting of adverse events to the principal investigator, Sponsor, IRB in compliance with FDA regulations and sponsor requirements. Ensure serious adverse events are reported by the coordinator immediately to the Principal Investigator and within 24 hours to the Sponsor, CRO and IRB. Ensure complete and accurate information is sent to Sponsor as required per the agreement. Inform sponsors and AMR QA of upcoming/prospective FDA audits. Collaborate with QA to develop an action plan to correct deficiencies identified during the audit. Notify GM of changes. Meet and greet monitors during site visits. Complete accurate monthly waterfall in a timely manner. Manage sites revenues for maximum site performance. Interview potential candidates and identify new team members. Train and develop team members Provide constructive feedback to team members in a timely manner. Coordinate and lead meetings with the team at least once a month. Lead employee performance evaluations and develop goals tailored to each team member. Comply with OSHA regulations Study level tasks as delegated. Position may require occasional weekend and/or overtime hours. Other duties as assigned Desired Skills and Qualifications: 3 years of experience clinical research experience preferred. 4 year of experience in health care field required Minimum 4 years of experience leading and managing teams required. Demonstrates Superior knowledge of clinical research processes preferred. Previous training and experience in clinical research, good clinical practice guidelines, and all applicable FDA regulations, highly preferred. Strong understanding of financials and performance metrics. Advance knowledge of computer software in a variety of programs, i.e. Word, excel, etc. Excellent task management and prioritization skills. Strong verbal and written skills Critical thinking, analytical and mathematical skills. Great interpersonal skills Keen and acute attention to detail Ability to work independently and demonstrate initiative. Positive, collaborative, and team oriented. Ability to work in a fast-paced environment and multi-task in an evolving environment. Excellent follow-up skills. Ability to be ambulatory most of the workday. Ability to lift/transfer/push/manipulate equipment and patients, which requires strength, gross motor and fine motor coordination. AMR Clinical does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, retaliation, parental status, military service, or other non-merit factor. This job description is intended to be a representative summary of the major responsibilities and accountabilities of the staff holding this position. The staff may be requested to perform job-related tasks other than those stated in this description. PIb4e5cc5c34e2-7071
10/02/2025
Full time
The Site Manager oversees the daily operations and site personnel participating in clinical research. This position performs a diverse role of managerial and administrative responsibilities. This includes but is not limited to analysis, advanced knowledge of study protocols, sound judgment, and strong managerial skills. To consistently embody AMR Clinical's Core Values: United We Achieve Celebrate Diverse Perspectives Do the Right Thing Adapt and Persevere The Site Manager reports to the Clinical Site Directors/Associate Site Director. Classification: Exempt Primary Responsibilities: Manage all site level clinical research staff to ensure optimal performance on each study. Implement AMR SOP's and site manual procedures, ensuring compliance. Collaborate with team to develop and implement an effective enrollment plan to ensure consistent enrollment in line with sponsors protocol and enrollment period. Review and prepare the team of all components of a study prior to initiation date to ensure the teams understands their role and responsibilities for each study. Maintain accurate and complete drug/devise distribution and accountability records for all investigational products, including proper storage. Ensure compliance according to FDA regulations, GCP guidelines and AMR's SOP. Provide direction and support to team during screenings to ensure qualified subjects are identified and enrolled in the study in a timely manner. Ensure Coordinators/Data Managers complete accurate case reports forms per AMR's SOP, FDA and Sponsor requirements. Complete Vendor assessments for any vendors that can affect the integrity of company data. Prompt reporting of adverse events to the principal investigator, Sponsor, IRB in compliance with FDA regulations and sponsor requirements. Ensure serious adverse events are reported by the coordinator immediately to the Principal Investigator and within 24 hours to the Sponsor, CRO and IRB. Ensure complete and accurate information is sent to Sponsor as required per the agreement. Inform sponsors and AMR QA of upcoming/prospective FDA audits. Collaborate with QA to develop an action plan to correct deficiencies identified during the audit. Notify GM of changes. Meet and greet monitors during site visits. Complete accurate monthly waterfall in a timely manner. Manage sites revenues for maximum site performance. Interview potential candidates and identify new team members. Train and develop team members Provide constructive feedback to team members in a timely manner. Coordinate and lead meetings with the team at least once a month. Lead employee performance evaluations and develop goals tailored to each team member. Comply with OSHA regulations Study level tasks as delegated. Position may require occasional weekend and/or overtime hours. Other duties as assigned Desired Skills and Qualifications: 3 years of experience clinical research experience preferred. 4 year of experience in health care field required Minimum 4 years of experience leading and managing teams required. Demonstrates Superior knowledge of clinical research processes preferred. Previous training and experience in clinical research, good clinical practice guidelines, and all applicable FDA regulations, highly preferred. Strong understanding of financials and performance metrics. Advance knowledge of computer software in a variety of programs, i.e. Word, excel, etc. Excellent task management and prioritization skills. Strong verbal and written skills Critical thinking, analytical and mathematical skills. Great interpersonal skills Keen and acute attention to detail Ability to work independently and demonstrate initiative. Positive, collaborative, and team oriented. Ability to work in a fast-paced environment and multi-task in an evolving environment. Excellent follow-up skills. Ability to be ambulatory most of the workday. Ability to lift/transfer/push/manipulate equipment and patients, which requires strength, gross motor and fine motor coordination. AMR Clinical does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, retaliation, parental status, military service, or other non-merit factor. This job description is intended to be a representative summary of the major responsibilities and accountabilities of the staff holding this position. The staff may be requested to perform job-related tasks other than those stated in this description. PIb4e5cc5c34e2-7071
Support Case Coordinator To perform this job successfully, an individual must satisfactorily perform each of the essential functions. The requirements below represent the required knowledge, skills, and/or abilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Position Summary: The Support Case Coordinator provides essential administrative support to both Associate and Senior Case Coordinators, ensuring the efficient handling of case-related tasks. Responsibilities include initiating new cases, completing case entry in the Case Management System, and conducting conflict checks. This role also supports daily operations by entering Expert time into Expert Case, logging expenses in Expense Point, transcribing Vehicle and Site Inspection notes, preparing report shells, and managing deposition errata. The Support Case Coordinator plays a critical behind-the-scenes role in maintaining workflow efficiency, accuracy, and timely case progression within the department. Growth Pathway Indicators: Support Case Coordinators who demonstrate: 1218 months of consistent, high-quality task execution Increasing independence and confidence in system use Strong alignment and collaboration with Associate Case Coordinators May be considered for advancement to Associate Case Coordinator , with expanded responsibility for scheduling, client communication, and Expert caseload support. Support Case Coordinator Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat Comfortable learning and adapting to new technologies and digital systems to support workflow efficiency Work Environment: Training In the Office Supervisory Responsibilities : None Travel Required : None Physical Demands: While performing the duties of this job, the employee is regularly required to sit and use hands and fingers. The employee is frequently required to talk or hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus. The workspace for this position will be a cubicle solely occupied by the individual, in a purpose-built location. The noise level in the work environment is usually moderate. Work Authorization/Security Clearance Requirements: Must be authorized to work in the United States. Affirmative Action/EEO Statement : We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring based on sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law. Other Duties as Assigned: Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, obligations, and activities may change at any time with or without notice. Compensation: $26 hourly Negotiable Responsibilities: Key Responsibilities & Performance Indicators: Enter and update new case information into the Case Management System. Run daily conflict checks and escalate flags to the appropriate Case Coordinator. Prepare standard case documents such as acceptance letters, deposition errata, and report shells. Transcribe notes from vehicle and site inspections in a timely manner. Complete daily Expert time entry and weekly expense reports. Ensure all entries and submissions are compliant with BRCs formatting and accuracy standards. Track completion of task assignments and follow up on pending inputs. Coordinate with Associate and Senior Case Coordinators to stay aligned on task priorities. Maintain digital and physical file organization per internal protocols. Provide responsive administrative assistance to Experts as directed. Communicate clearly and professionally with internal teams. Attend and complete the required training sessions in systems, protocols, and role expectations. Support Case Coordinator Escalate obstacles or delays proactively to prevent disruption of Expert schedules. Demonstrate ownership of assigned duties and initiative in learning new processes. Follow internal policies, confidentiality standards, and document management protocols. Behavioral Competencies: Communication Skills: Follows instructions clearly and keeps the team informed. Values Every Employee: Demonstrates respect and willingness to support colleagues. Problem Solving: Identifies issues early and seeks guidance to resolve them. Time Management & Organization: Stays on task, meets deadlines, and maintains files. Leadership & Initiative: Shows eagerness to learn and supports others when capable. Strive for Excellence: Demonstrates care in work quality and commitment to standards. Customer Focus: Provides prompt support to internal clients (e.g., CCs, Experts). Reliability: Consistently meets expectations and follows through on responsibilities. Qualifications: Required Work Experience: 3 + years of executive/legal assistant experience required in the legal fields of product liability and/or personal injury environments. Ideal Education and Work Experience: Associate's or Bachelors degree in business administration, legal studies, or a related field. Experience working in environments that demand precision, adaptability, and decisive judgment. Comfortable managing shifting priorities and multiple deliverables with composure and focus. About Company Biodynamic Research Corporation (BRC) specializes in accident reconstruction and biomechanical analysis. Over the years, our experts many of whom are physicians with engineering degrees have examined events ranging from slip and falls to low-speed passenger vehicle collisions to high-profile aircraft crashes. Compensation details: 26-26 Hourly Wage PIe25cf33e619b-5407
10/02/2025
Full time
Support Case Coordinator To perform this job successfully, an individual must satisfactorily perform each of the essential functions. The requirements below represent the required knowledge, skills, and/or abilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Position Summary: The Support Case Coordinator provides essential administrative support to both Associate and Senior Case Coordinators, ensuring the efficient handling of case-related tasks. Responsibilities include initiating new cases, completing case entry in the Case Management System, and conducting conflict checks. This role also supports daily operations by entering Expert time into Expert Case, logging expenses in Expense Point, transcribing Vehicle and Site Inspection notes, preparing report shells, and managing deposition errata. The Support Case Coordinator plays a critical behind-the-scenes role in maintaining workflow efficiency, accuracy, and timely case progression within the department. Growth Pathway Indicators: Support Case Coordinators who demonstrate: 1218 months of consistent, high-quality task execution Increasing independence and confidence in system use Strong alignment and collaboration with Associate Case Coordinators May be considered for advancement to Associate Case Coordinator , with expanded responsibility for scheduling, client communication, and Expert caseload support. Support Case Coordinator Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat Comfortable learning and adapting to new technologies and digital systems to support workflow efficiency Work Environment: Training In the Office Supervisory Responsibilities : None Travel Required : None Physical Demands: While performing the duties of this job, the employee is regularly required to sit and use hands and fingers. The employee is frequently required to talk or hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus. The workspace for this position will be a cubicle solely occupied by the individual, in a purpose-built location. The noise level in the work environment is usually moderate. Work Authorization/Security Clearance Requirements: Must be authorized to work in the United States. Affirmative Action/EEO Statement : We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring based on sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law. Other Duties as Assigned: Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, obligations, and activities may change at any time with or without notice. Compensation: $26 hourly Negotiable Responsibilities: Key Responsibilities & Performance Indicators: Enter and update new case information into the Case Management System. Run daily conflict checks and escalate flags to the appropriate Case Coordinator. Prepare standard case documents such as acceptance letters, deposition errata, and report shells. Transcribe notes from vehicle and site inspections in a timely manner. Complete daily Expert time entry and weekly expense reports. Ensure all entries and submissions are compliant with BRCs formatting and accuracy standards. Track completion of task assignments and follow up on pending inputs. Coordinate with Associate and Senior Case Coordinators to stay aligned on task priorities. Maintain digital and physical file organization per internal protocols. Provide responsive administrative assistance to Experts as directed. Communicate clearly and professionally with internal teams. Attend and complete the required training sessions in systems, protocols, and role expectations. Support Case Coordinator Escalate obstacles or delays proactively to prevent disruption of Expert schedules. Demonstrate ownership of assigned duties and initiative in learning new processes. Follow internal policies, confidentiality standards, and document management protocols. Behavioral Competencies: Communication Skills: Follows instructions clearly and keeps the team informed. Values Every Employee: Demonstrates respect and willingness to support colleagues. Problem Solving: Identifies issues early and seeks guidance to resolve them. Time Management & Organization: Stays on task, meets deadlines, and maintains files. Leadership & Initiative: Shows eagerness to learn and supports others when capable. Strive for Excellence: Demonstrates care in work quality and commitment to standards. Customer Focus: Provides prompt support to internal clients (e.g., CCs, Experts). Reliability: Consistently meets expectations and follows through on responsibilities. Qualifications: Required Work Experience: 3 + years of executive/legal assistant experience required in the legal fields of product liability and/or personal injury environments. Ideal Education and Work Experience: Associate's or Bachelors degree in business administration, legal studies, or a related field. Experience working in environments that demand precision, adaptability, and decisive judgment. Comfortable managing shifting priorities and multiple deliverables with composure and focus. About Company Biodynamic Research Corporation (BRC) specializes in accident reconstruction and biomechanical analysis. Over the years, our experts many of whom are physicians with engineering degrees have examined events ranging from slip and falls to low-speed passenger vehicle collisions to high-profile aircraft crashes. Compensation details: 26-26 Hourly Wage PIe25cf33e619b-5407
An exciting career awaits you At MPC, we're committed to being a great place to work - one that welcomes new ideas, encourages diverse perspectives, develops our people, and fosters a collaborative team environment. This position provides administrative support to Field Operations in MPL's Griffith, IN operating area. The successful candidate will be able to carry out all assigned responsibilities and balance the needs of multiple individuals and teams with minimal guidance and supervision. The candidate must support staff, work autonomously, and demonstrate innovation and flexibility in performance of daily tasks. Additionally, the candidate will be highly self-motivated, exhibit strong organizational and interpersonal skills, and possess the ability to interact with internal and external stakeholders professionally. Execute general clerical duties, including data gathering, input, review, analysis, and document creation (reports, memos, letters) using Microsoft Office Suite. Handle confidential data and sensitive matters professionally and discreetly. Provide administrative and logistical support for monthly safety meetings, public outreach activities, emergency response events, employee feedback sessions, and other field operations events. Coordinate meetings, conferences, and travel arrangements for personnel; manage office calendar to facilitate workflow. Maintain area records to ensure continual audit readiness and compliance with company policies. Create, verify, and code invoices and purchase orders; troubleshoot SAP financial software issues locally. Administer and maintain the area's SharePoint site and act as the local subject matter expert for the SAP work order system. Manage tank farm inventory records and monitor pipeline receipts and deliveries. Serve as ICS Documentarian during emergency response activities, which may require occasional travel outside the local area. Perform special projects as assigned, adapting to evolving operational needs. Monitor and assist with maintenance of the organization's website and perform records management in line with company policy. Collect and maintain inventory of office equipment and supplies; operate and order necessary office equipment. Serve as Records Coordinator, overseeing record generation, filing, and retention in compliance with MPL and Terminal Records Management programs. Provide backup support for other Administrative Assistants as needed. Education and Experience High School Diploma or GED required. Associate degree or equivalent in business administration or related field preferred. A preferable minimum 3 years' experience as an Administrative Assistant, The ability to complete work based on specific time restrictions is essential. Experience with event planning or coordination is a plus. Skills Demonstrated professional interpersonal skills - high level of motivation, integrity, self-confidence and ability to take initiative and work well independently. Excellent administrative, organizational, and professional communication skills (verbal and written). Strong critical thinking skills with the ability to manage multiple tasks efficiently and effectively Intermediate skill level with technology including PC-based software applications, i.e., Microsoft Office Suite (particularly Excel). Excellent time management skills and the ability to work with confidential information. High level of attention to detail. Collaborative team player with a continuous improvement mindset, proactive approach, and the ability to be flexible in a changing environment. As an energy industry leader, our career opportunities fuel personal and professional growth. Location: Griffith, Indiana Additional locations: Job Requisition ID: Location Address: 1900 W Avenue H Education: High School (Required) Employee Group: Full time Employee Subgroup: Regular Marathon Petroleum Company LP is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without discrimination on the basis of race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, reproductive health decision-making, age, mental or physical disability, medical condition or AIDS/HIV status, ancestry, national origin, genetic information, military, veteran status, marital status, citizenship or any other status protected by applicable federal, state, or local laws. If you would like more information about your EEO rights as an applicant, click here. If you need a reasonable accommodation for any part of the application process at Marathon Petroleum LP, please contact our Human Resources Department at . Please specify the reasonable accommodation you are requesting, along with the job posting number in which you may be interested. A Human Resources representative will review your request and contact you to discuss a reasonable accommodation. Marathon Petroleum offers a total rewards program which includes, but is not limited to, access to health, vision, and dental insurance, paid time off, 401k matching program, paid parental leave, and educational reimbursement. Detailed benefit information is available at .The hired candidate will also be eligible for a discretionary company-sponsored annual bonus program. Equal Opportunity Employer: Veteran / Disability We will consider all qualified Applicants for employment, including those with arrest or conviction records, in a manner consistent with the requirements of applicable state and local laws. In reviewing criminal history in connection with a conditional offer of employment, Marathon will consider the key responsibilities of the role.
10/02/2025
Full time
An exciting career awaits you At MPC, we're committed to being a great place to work - one that welcomes new ideas, encourages diverse perspectives, develops our people, and fosters a collaborative team environment. This position provides administrative support to Field Operations in MPL's Griffith, IN operating area. The successful candidate will be able to carry out all assigned responsibilities and balance the needs of multiple individuals and teams with minimal guidance and supervision. The candidate must support staff, work autonomously, and demonstrate innovation and flexibility in performance of daily tasks. Additionally, the candidate will be highly self-motivated, exhibit strong organizational and interpersonal skills, and possess the ability to interact with internal and external stakeholders professionally. Execute general clerical duties, including data gathering, input, review, analysis, and document creation (reports, memos, letters) using Microsoft Office Suite. Handle confidential data and sensitive matters professionally and discreetly. Provide administrative and logistical support for monthly safety meetings, public outreach activities, emergency response events, employee feedback sessions, and other field operations events. Coordinate meetings, conferences, and travel arrangements for personnel; manage office calendar to facilitate workflow. Maintain area records to ensure continual audit readiness and compliance with company policies. Create, verify, and code invoices and purchase orders; troubleshoot SAP financial software issues locally. Administer and maintain the area's SharePoint site and act as the local subject matter expert for the SAP work order system. Manage tank farm inventory records and monitor pipeline receipts and deliveries. Serve as ICS Documentarian during emergency response activities, which may require occasional travel outside the local area. Perform special projects as assigned, adapting to evolving operational needs. Monitor and assist with maintenance of the organization's website and perform records management in line with company policy. Collect and maintain inventory of office equipment and supplies; operate and order necessary office equipment. Serve as Records Coordinator, overseeing record generation, filing, and retention in compliance with MPL and Terminal Records Management programs. Provide backup support for other Administrative Assistants as needed. Education and Experience High School Diploma or GED required. Associate degree or equivalent in business administration or related field preferred. A preferable minimum 3 years' experience as an Administrative Assistant, The ability to complete work based on specific time restrictions is essential. Experience with event planning or coordination is a plus. Skills Demonstrated professional interpersonal skills - high level of motivation, integrity, self-confidence and ability to take initiative and work well independently. Excellent administrative, organizational, and professional communication skills (verbal and written). Strong critical thinking skills with the ability to manage multiple tasks efficiently and effectively Intermediate skill level with technology including PC-based software applications, i.e., Microsoft Office Suite (particularly Excel). Excellent time management skills and the ability to work with confidential information. High level of attention to detail. Collaborative team player with a continuous improvement mindset, proactive approach, and the ability to be flexible in a changing environment. As an energy industry leader, our career opportunities fuel personal and professional growth. Location: Griffith, Indiana Additional locations: Job Requisition ID: Location Address: 1900 W Avenue H Education: High School (Required) Employee Group: Full time Employee Subgroup: Regular Marathon Petroleum Company LP is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without discrimination on the basis of race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, reproductive health decision-making, age, mental or physical disability, medical condition or AIDS/HIV status, ancestry, national origin, genetic information, military, veteran status, marital status, citizenship or any other status protected by applicable federal, state, or local laws. If you would like more information about your EEO rights as an applicant, click here. If you need a reasonable accommodation for any part of the application process at Marathon Petroleum LP, please contact our Human Resources Department at . Please specify the reasonable accommodation you are requesting, along with the job posting number in which you may be interested. A Human Resources representative will review your request and contact you to discuss a reasonable accommodation. Marathon Petroleum offers a total rewards program which includes, but is not limited to, access to health, vision, and dental insurance, paid time off, 401k matching program, paid parental leave, and educational reimbursement. Detailed benefit information is available at .The hired candidate will also be eligible for a discretionary company-sponsored annual bonus program. Equal Opportunity Employer: Veteran / Disability We will consider all qualified Applicants for employment, including those with arrest or conviction records, in a manner consistent with the requirements of applicable state and local laws. In reviewing criminal history in connection with a conditional offer of employment, Marathon will consider the key responsibilities of the role.
University of California Agriculture and Natural Resources
Irvine, California
UC Master Food Preserver Program Coordinator Irvine, CA, Job ID 78227 University of California Agriculture and Natural Resources Job Description The Master Food Preserver (MFP) Program Coordinator will coordinate a county-based public education program focused on safe food preservation, reducing food waste, increasing food security, and providing engaging ways for Californians to explore healthy food. The MFP Program Coordinator will be responsible for the coordination, management, and delivery of education to community members through a combination of direct education and volunteer management. This includes training, guiding, and supporting volunteer extenders with education, information and resources; evaluating program implementation; collecting and compiling enrollment, documentation, and evaluation data from volunteer extenders and participants; and writing reports in compliance with funding requirements. The MFP Program Coordinator helps to coordinate and monitor fiscal oversight and compliance of county-based activities of the Master Food Preservers statewide program, ensures compliance with statewide program policies and procedures, and effectively resolves conflicts and complaints. The MFP Program Coordinator will build and maintain an informal network of partners, align special education projects with UC approved curricula and educational materials, develop news releases and news articles, and maintain subject matter competence. This position's primary focus will be on conducting, managing, and evaluating an education program to extend UC research-based information about home food safety and preservation to the public. This position is a career appointment that is 50% fixed. The home department for this position is UCCE Orange County. While this position normally is based in Irvine, CA, this position is eligible for hybrid flexible work arrangements for applicants living in the State of California at this time. Please note that hybrid flexible work arrangements are subject to change by the University. Pay Scale: $23.66/hour to $31.51/hour Job Posting Close Date: This job is open until filled. The first application review date will be 05/26/2025. Key Responsibilities: 40% Recruits, trains, and provides support for volunteers who act as educators to deliver UC approved curricula and activities. May recruit for other team members. Coordinate with volunteers for lesson delivery and management as needed. Reviews evaluation data when completed by volunteers to ensure minimum evaluation requirements are achieved. Makes recommendations to volunteers to ensure participant success. Completes required documentation of enrollment and evaluation for reporting purposes. Prepares all reports as necessary for documenting program accomplishments. 25% Using the UC approved curricula and lessons activities, delivers lessons utilizing adult and/or youth learning techniques as appropriate, with an emphasis on adult education methods. Lesson delivery will include preparing and implementing lesson activities such as demonstrating recipes, and/or other learner-centered activities. May deliver lessons to youth or volunteers directly, or may coordinate the education delivery through the use of volunteers. Extends education to community partners and/or program participants to utilize their skills and knowledge gained by recommending ways to make positive changes within their work and living environments. Promotes environmental changes designed to influence the development of policy and systems change. 25% Assists in developing strategic outreach plans to ensure all eligible ethnic groups and races have received information regarding program education opportunities. Meets with local partners to discuss the delivery of lessons to their students and clientele. Develops liaisons with and between other programs in order to coordinate outreach efforts. Attends community events representing the program. Maintains appropriate records tracking the partnerships, collaborations and community events. 10% Works as a team member to assist in the development of annual work plan to optimize direct delivery, to manage volunteer program, to develop recommendations for improvement, and to facilitate environmental change activities with partner agencies. May provide leadership and mentoring to interns, new staff, other volunteer coordinators, and CES 1 staff, including working with them to assess the successes and challenges of program delivery. Requirements: Associate degree in related area and / or equivalent experience / training. Continuing education in related field required. Knowledge of community education and/or adult education methods. Working knowledge of conducting needs assessments. Proficient Windows-based computer use with knowledge of Microsoft Office programs (Excel, Word, and PowerPoint). Experience teaching and working with a diverse adult, volunteer, and/or youth audience. Skills to communicate and work in large and small groups, give presentations, and organize units of activities. Ability to write newsletters, correspondence, and reports. Preferred Skills: Organizational skills to manage data collection, reporting, and scheduling. Interest in contributing to (or commitment to) the mission of UC ANR to provide all California communities with science-based information for the public benefit. Skills to effectively resolve conflicts at the county program level. Familiarity with Master Food Preserver content areas such as food preservation methods, food security, or reduction of food waste. Bilingual communication/translation abilities in English and Spanish/Hmong/Mandarin/Vietnamese or other language spoken in the community. Special Conditions of Employment: Must possess valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability damage insurance on vehicle used is required. Reimbursement of job-related travel will be reimbursed according to University policies. The University reserves the right to make employment contingent upon successful completion of the background check. This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities. UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities. As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited. Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations. Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct: UC Sexual Violence and Sexual Harassment Policy UC Anti-Discrimination Policy Abusive Conduct in the Workplace To apply, please visit: Copyright 2025 Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-4476b897ea3f764c8943c2b0fec2ba6e
10/01/2025
Full time
UC Master Food Preserver Program Coordinator Irvine, CA, Job ID 78227 University of California Agriculture and Natural Resources Job Description The Master Food Preserver (MFP) Program Coordinator will coordinate a county-based public education program focused on safe food preservation, reducing food waste, increasing food security, and providing engaging ways for Californians to explore healthy food. The MFP Program Coordinator will be responsible for the coordination, management, and delivery of education to community members through a combination of direct education and volunteer management. This includes training, guiding, and supporting volunteer extenders with education, information and resources; evaluating program implementation; collecting and compiling enrollment, documentation, and evaluation data from volunteer extenders and participants; and writing reports in compliance with funding requirements. The MFP Program Coordinator helps to coordinate and monitor fiscal oversight and compliance of county-based activities of the Master Food Preservers statewide program, ensures compliance with statewide program policies and procedures, and effectively resolves conflicts and complaints. The MFP Program Coordinator will build and maintain an informal network of partners, align special education projects with UC approved curricula and educational materials, develop news releases and news articles, and maintain subject matter competence. This position's primary focus will be on conducting, managing, and evaluating an education program to extend UC research-based information about home food safety and preservation to the public. This position is a career appointment that is 50% fixed. The home department for this position is UCCE Orange County. While this position normally is based in Irvine, CA, this position is eligible for hybrid flexible work arrangements for applicants living in the State of California at this time. Please note that hybrid flexible work arrangements are subject to change by the University. Pay Scale: $23.66/hour to $31.51/hour Job Posting Close Date: This job is open until filled. The first application review date will be 05/26/2025. Key Responsibilities: 40% Recruits, trains, and provides support for volunteers who act as educators to deliver UC approved curricula and activities. May recruit for other team members. Coordinate with volunteers for lesson delivery and management as needed. Reviews evaluation data when completed by volunteers to ensure minimum evaluation requirements are achieved. Makes recommendations to volunteers to ensure participant success. Completes required documentation of enrollment and evaluation for reporting purposes. Prepares all reports as necessary for documenting program accomplishments. 25% Using the UC approved curricula and lessons activities, delivers lessons utilizing adult and/or youth learning techniques as appropriate, with an emphasis on adult education methods. Lesson delivery will include preparing and implementing lesson activities such as demonstrating recipes, and/or other learner-centered activities. May deliver lessons to youth or volunteers directly, or may coordinate the education delivery through the use of volunteers. Extends education to community partners and/or program participants to utilize their skills and knowledge gained by recommending ways to make positive changes within their work and living environments. Promotes environmental changes designed to influence the development of policy and systems change. 25% Assists in developing strategic outreach plans to ensure all eligible ethnic groups and races have received information regarding program education opportunities. Meets with local partners to discuss the delivery of lessons to their students and clientele. Develops liaisons with and between other programs in order to coordinate outreach efforts. Attends community events representing the program. Maintains appropriate records tracking the partnerships, collaborations and community events. 10% Works as a team member to assist in the development of annual work plan to optimize direct delivery, to manage volunteer program, to develop recommendations for improvement, and to facilitate environmental change activities with partner agencies. May provide leadership and mentoring to interns, new staff, other volunteer coordinators, and CES 1 staff, including working with them to assess the successes and challenges of program delivery. Requirements: Associate degree in related area and / or equivalent experience / training. Continuing education in related field required. Knowledge of community education and/or adult education methods. Working knowledge of conducting needs assessments. Proficient Windows-based computer use with knowledge of Microsoft Office programs (Excel, Word, and PowerPoint). Experience teaching and working with a diverse adult, volunteer, and/or youth audience. Skills to communicate and work in large and small groups, give presentations, and organize units of activities. Ability to write newsletters, correspondence, and reports. Preferred Skills: Organizational skills to manage data collection, reporting, and scheduling. Interest in contributing to (or commitment to) the mission of UC ANR to provide all California communities with science-based information for the public benefit. Skills to effectively resolve conflicts at the county program level. Familiarity with Master Food Preserver content areas such as food preservation methods, food security, or reduction of food waste. Bilingual communication/translation abilities in English and Spanish/Hmong/Mandarin/Vietnamese or other language spoken in the community. Special Conditions of Employment: Must possess valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability damage insurance on vehicle used is required. Reimbursement of job-related travel will be reimbursed according to University policies. The University reserves the right to make employment contingent upon successful completion of the background check. This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities. UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities. As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited. Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations. Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct: UC Sexual Violence and Sexual Harassment Policy UC Anti-Discrimination Policy Abusive Conduct in the Workplace To apply, please visit: Copyright 2025 Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-4476b897ea3f764c8943c2b0fec2ba6e
When you join Sunrise Senior Living, you will be able to use your unique skills to empower residents to live longer, healthier, and happier lives. Not only will you build meaningful relationships with residents, their families, and team members alike, you will also gain joy in serving others and deep fulfillment in your work. Explore how you can follow your passions and shed light on meaningful ways to serve, grow, and shine together. Sunrise Senior Living was again certified as a Great Place to Work by Activated Insights. This is the 9th time Sunrise has received this top culture and workplace designation, highlighting the special place Sunrise is to be a part of. COMMUNITY NAME Sunrise of Naperville Job ID 40 JOB OVERVIEW The Associate Director of Sales (ADOS) is responsible for supporting and assisting the Sales and Marketing team in achieving the Community's occupancy and revenue goals. Responsibilities include assisting the Sales and Marketing team in managing the community's sales and marketing database (CRM), maintaining appropriate sales collateral, supporting the scheduling and execution of on-site sales and marketing events, coordinating resident move in administrative to in-person activities. In addition to these core duties the ADOS may, under the supervision of the Director of Sales (DOS), Director of Sales and Marketing (DSM), or Sales Specialist (SS), work to advance leads through the sales process. This work may include conducting callouts, taking call-ins, and conducting presentations with internal customers. RESPONSIBILITIES & QUALIFICATIONS Essential Duties As a part of the Sunrise team, supporting our Mission, Principles of Service and Core Values is a fundamental part of this job. Our foundational belief is the sacred value of human life. The unique responsibilities for this role include but are not limited to the essential functions listed as follows: Assist the Sales and Marketing team in maintaining a thorough working proficiency in the customer relationship management (CRM) lead tracking system. Support the Sales and Marketing team by effectively maintaining all current prospect records in the CRM lead tracking system. Support the Executive Director (ED), DSM, and DOS in building a trusting and positive relationship with prospects by understanding the Sunrise product and how Sunrise can meet the customers' needs. Assist the ED, DSM, and DOS by ensuring model suite(s)/apartment(s) are well maintained and presentable. Support the ED, DSM, and DOS in setting, tracking, and accomplishing sales goals in a timely manner. Demonstrate effective telephone skills producing qualified leads and appointments. Prepare the resident's Administrative File according to Sunrise and state/province specific regulatory requirements where applicable. Manage the move-in process as outlined in the Resident Move-In Checklist. Meet with the resident and/or family on the day the Move-In Fee is placed and review the Move-In Packet ensuring all information is explained. Coordinate and facilitate the Resident Assessment with the Resident Care Director (RCD) and Assisted Living Coordinator (ALC)/Reminiscence Coordinator (RC). Ensure all Sunrise and required state/province forms are completed by the resident and/or family on or before move-in date. Schedule the Resident Agreement Signing on Move-In day, collect any remaining paperwork, and review the welcome packet with the resident and family member(s). Orientate the resident and family to the community, present the room to the resident and family, and explain the telephone and emergency procedures systems and other services (hair care/salon, transportation, activities, etc.). Arrange lunch or dinner for the resident and family members on Move-In day. Ensure the suite/apartment is ready for Move-In using the Suite Readiness Checklist. Communicate any necessary suite/apartment readiness needs with the Maintenance Coordinator. Maintain an open and ongoing dialogue with the resident and/or family from the time the Move-In Fee is placed through Move-In to ensure a smooth transition for the resident and to identify resident/family needs. Initiate communication with resident's physician and/or family to ensure completion and delivery of the Physician's Statement and any state-specific forms. Assist the resident and family members in making the emotional connection to the new community through awareness, integration, and socialization techniques and engaging activities. Maintain and protect the confidentiality of resident information at all times. Facilitate the Sunrise Founders Club ensuring all Founders Club benefits are received by the resident and/or family as applicable for new communities. Partner with community team to ensure community is in compliance with national/provincial regulations pertaining to occupational health and safety, promoting Risk Management programs and policies, and adhering to safety rules and regulations. Practice safety procedures at all times including Personal Protective Equipment (PPE), fire extinguishers, Safety Data Sheets (SDS), and Lockout Tagout. Participates as a member of a team and commits to working toward team goals. Demonstrate our Team Member Credo in daily interactions with others. Commit to serving our residents and guests through our Principles of Service. Contribute to the overall engagement programs and processes (customer and team member engagement). Attend regular meetings; Town Hall, Department Team, Cross Over, and others as directed by the Supervisor/Department Coordinator. Support sales team in executing successful sales and marketing events. Maintain compliance in assigned required training and all training required by state/province or other regulating authorities as applicable to this role to ensure that Sunrise standards are always met. Perform other duties as assigned. Core Competencies Ability to handle multiple priorities Possess excellent phone, written and verbal skills for effective communication Ability to facilitate small group presentations Competent in organizational and time management skills Demonstrates good judgment, problem solving, and decision-making skills Experience and Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed throughout this job description are representative of the knowledge, skills, and abilities required. One (1) year of experience in a sales support role and/or two (2) years of experience as a Sunrise Team Member Previous customer service or sales experience Demonstrates proficiency in computer skills, Microsoft Office (Windows, Outlook, Excel), and Sunrise applications with the ability to learn new applications ABOUT SUNRISE Ready to take the next step and make a bigger impact than you ever imagined? As part of our team, you will help brighten the future for everyone at Sunrise and beyond. That is why we make it a priority to celebrate the unique ways you bring moments of togetherness and joy to everyone you serve. And when combined with the support, benefits, and growth opportunities we offer, the result is a career that PositivelyShines with everything you need to reach your goals - at work and in your life. We also offer benefits and other compensation that include: Medical, Dental, Vision, Life, and Disability Plans Retirement Savings Plans Employee Assistant Program / Discount Program Paid time off (PTO), sick time, and holiday pay myFlexPay offered to get paid within hours of a shift Tuition Reimbursement In addition to base compensation, Sunrise may offer discretionary and/or non-discretionary bonuses. The eligibility to receive such a bonus will depend on the employee's position, plan/program offered by Sunrise at the time, and required performance pursuant to the plan/program. Some benefits have eligibility requirements Apply today to learn why Sunrise Senior Living is a certified Great Place to Work PRE-EMPLOYMENT REQUIREMENTS Sunrise considers the health and safety of its residents, family members, and team members to be one of its highest priorities. Employment with Sunrise is conditioned on completing and passing a drug test (which does not include marijuana), participating in testing requirements (e.g. Tuberculosis Test, Physical Evaluation). Covid-19 and Influenza vaccination is only required to the extent mandated by applicable federal, state, and local laws and authorities. COMPENSATION DISCLAIMER Selected candidates will be offered competitive compensation based on geographic location of community/office, skills, experience, qualifications, and certifications/licenses (where applicable).
10/01/2025
Full time
When you join Sunrise Senior Living, you will be able to use your unique skills to empower residents to live longer, healthier, and happier lives. Not only will you build meaningful relationships with residents, their families, and team members alike, you will also gain joy in serving others and deep fulfillment in your work. Explore how you can follow your passions and shed light on meaningful ways to serve, grow, and shine together. Sunrise Senior Living was again certified as a Great Place to Work by Activated Insights. This is the 9th time Sunrise has received this top culture and workplace designation, highlighting the special place Sunrise is to be a part of. COMMUNITY NAME Sunrise of Naperville Job ID 40 JOB OVERVIEW The Associate Director of Sales (ADOS) is responsible for supporting and assisting the Sales and Marketing team in achieving the Community's occupancy and revenue goals. Responsibilities include assisting the Sales and Marketing team in managing the community's sales and marketing database (CRM), maintaining appropriate sales collateral, supporting the scheduling and execution of on-site sales and marketing events, coordinating resident move in administrative to in-person activities. In addition to these core duties the ADOS may, under the supervision of the Director of Sales (DOS), Director of Sales and Marketing (DSM), or Sales Specialist (SS), work to advance leads through the sales process. This work may include conducting callouts, taking call-ins, and conducting presentations with internal customers. RESPONSIBILITIES & QUALIFICATIONS Essential Duties As a part of the Sunrise team, supporting our Mission, Principles of Service and Core Values is a fundamental part of this job. Our foundational belief is the sacred value of human life. The unique responsibilities for this role include but are not limited to the essential functions listed as follows: Assist the Sales and Marketing team in maintaining a thorough working proficiency in the customer relationship management (CRM) lead tracking system. Support the Sales and Marketing team by effectively maintaining all current prospect records in the CRM lead tracking system. Support the Executive Director (ED), DSM, and DOS in building a trusting and positive relationship with prospects by understanding the Sunrise product and how Sunrise can meet the customers' needs. Assist the ED, DSM, and DOS by ensuring model suite(s)/apartment(s) are well maintained and presentable. Support the ED, DSM, and DOS in setting, tracking, and accomplishing sales goals in a timely manner. Demonstrate effective telephone skills producing qualified leads and appointments. Prepare the resident's Administrative File according to Sunrise and state/province specific regulatory requirements where applicable. Manage the move-in process as outlined in the Resident Move-In Checklist. Meet with the resident and/or family on the day the Move-In Fee is placed and review the Move-In Packet ensuring all information is explained. Coordinate and facilitate the Resident Assessment with the Resident Care Director (RCD) and Assisted Living Coordinator (ALC)/Reminiscence Coordinator (RC). Ensure all Sunrise and required state/province forms are completed by the resident and/or family on or before move-in date. Schedule the Resident Agreement Signing on Move-In day, collect any remaining paperwork, and review the welcome packet with the resident and family member(s). Orientate the resident and family to the community, present the room to the resident and family, and explain the telephone and emergency procedures systems and other services (hair care/salon, transportation, activities, etc.). Arrange lunch or dinner for the resident and family members on Move-In day. Ensure the suite/apartment is ready for Move-In using the Suite Readiness Checklist. Communicate any necessary suite/apartment readiness needs with the Maintenance Coordinator. Maintain an open and ongoing dialogue with the resident and/or family from the time the Move-In Fee is placed through Move-In to ensure a smooth transition for the resident and to identify resident/family needs. Initiate communication with resident's physician and/or family to ensure completion and delivery of the Physician's Statement and any state-specific forms. Assist the resident and family members in making the emotional connection to the new community through awareness, integration, and socialization techniques and engaging activities. Maintain and protect the confidentiality of resident information at all times. Facilitate the Sunrise Founders Club ensuring all Founders Club benefits are received by the resident and/or family as applicable for new communities. Partner with community team to ensure community is in compliance with national/provincial regulations pertaining to occupational health and safety, promoting Risk Management programs and policies, and adhering to safety rules and regulations. Practice safety procedures at all times including Personal Protective Equipment (PPE), fire extinguishers, Safety Data Sheets (SDS), and Lockout Tagout. Participates as a member of a team and commits to working toward team goals. Demonstrate our Team Member Credo in daily interactions with others. Commit to serving our residents and guests through our Principles of Service. Contribute to the overall engagement programs and processes (customer and team member engagement). Attend regular meetings; Town Hall, Department Team, Cross Over, and others as directed by the Supervisor/Department Coordinator. Support sales team in executing successful sales and marketing events. Maintain compliance in assigned required training and all training required by state/province or other regulating authorities as applicable to this role to ensure that Sunrise standards are always met. Perform other duties as assigned. Core Competencies Ability to handle multiple priorities Possess excellent phone, written and verbal skills for effective communication Ability to facilitate small group presentations Competent in organizational and time management skills Demonstrates good judgment, problem solving, and decision-making skills Experience and Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed throughout this job description are representative of the knowledge, skills, and abilities required. One (1) year of experience in a sales support role and/or two (2) years of experience as a Sunrise Team Member Previous customer service or sales experience Demonstrates proficiency in computer skills, Microsoft Office (Windows, Outlook, Excel), and Sunrise applications with the ability to learn new applications ABOUT SUNRISE Ready to take the next step and make a bigger impact than you ever imagined? As part of our team, you will help brighten the future for everyone at Sunrise and beyond. That is why we make it a priority to celebrate the unique ways you bring moments of togetherness and joy to everyone you serve. And when combined with the support, benefits, and growth opportunities we offer, the result is a career that PositivelyShines with everything you need to reach your goals - at work and in your life. We also offer benefits and other compensation that include: Medical, Dental, Vision, Life, and Disability Plans Retirement Savings Plans Employee Assistant Program / Discount Program Paid time off (PTO), sick time, and holiday pay myFlexPay offered to get paid within hours of a shift Tuition Reimbursement In addition to base compensation, Sunrise may offer discretionary and/or non-discretionary bonuses. The eligibility to receive such a bonus will depend on the employee's position, plan/program offered by Sunrise at the time, and required performance pursuant to the plan/program. Some benefits have eligibility requirements Apply today to learn why Sunrise Senior Living is a certified Great Place to Work PRE-EMPLOYMENT REQUIREMENTS Sunrise considers the health and safety of its residents, family members, and team members to be one of its highest priorities. Employment with Sunrise is conditioned on completing and passing a drug test (which does not include marijuana), participating in testing requirements (e.g. Tuberculosis Test, Physical Evaluation). Covid-19 and Influenza vaccination is only required to the extent mandated by applicable federal, state, and local laws and authorities. COMPENSATION DISCLAIMER Selected candidates will be offered competitive compensation based on geographic location of community/office, skills, experience, qualifications, and certifications/licenses (where applicable).
When you join Sunrise Senior Living, you will be able to use your unique skills to empower residents to live longer, healthier, and happier lives. Not only will you build meaningful relationships with residents, their families, and team members alike, you will also gain joy in serving others and deep fulfillment in your work. Explore how you can follow your passions and shed light on meaningful ways to serve, grow, and shine together. Sunrise Senior Living was again certified as a Great Place to Work by Activated Insights. This is the 8th time Sunrise has received this top culture and workplace designation, highlighting the special place Sunrise is to be a part of. COMMUNITY NAME Sunrise at Webb Gin Job ID 11 JOB OVERVIEW The Associate Director of Sales (ADOS) is responsible for supporting and assisting the Sales and Marketing team in achieving the Community's occupancy and revenue goals. Responsibilities include assisting the Sales and Marketing team in managing the community's sales and marketing database (CRM), maintaining appropriate sales collateral, supporting the scheduling and execution of on-site sales and marketing events, coordinating resident move in administrative to in-person activities. In addition to these core duties the ADOS may, under the supervision of the Director of Sales (DOS), Director of Sales and Marketing (DSM), or Sales Specialist (SS), work to advance leads through the sales process. This work may include conducting callouts, taking call-ins, and conducting presentations with internal customers. RESPONSIBILITIES & QUALIFICATIONS SCHEDULE Available Week 1: Sun. - Thurs. 9a - 5:30p Week 2: Sun. - Thurs. 9a - 5:30p Essential Duties As a part of the Sunrise team, supporting our Mission, Principles of Service and Core Values is a fundamental part of this job. Our foundational belief is the sacred value of human life. The unique responsibilities for this role include but are not limited to the essential functions listed as follows: Assist the Sales and Marketing team in maintaining a thorough working proficiency in the customer relationship management (CRM) lead tracking system. Support the Sales and Marketing team by effectively maintaining all current prospect records in the CRM lead tracking system. Support the Executive Director (ED), DSM, and DOS in building a trusting and positive relationship with prospects by understanding the Sunrise product and how Sunrise can meet the customers' needs. Assist the ED, DSM, and DOS by ensuring model suite(s)/apartment(s) are well maintained and presentable. Support the ED, DSM, and DOS in setting, tracking, and accomplishing sales goals in a timely manner. Demonstrate effective telephone skills producing qualified leads and appointments. Prepare the resident's Administrative File according to Sunrise and state/province specific regulatory requirements where applicable. Manage the move-in process as outlined in the Resident Move-In Checklist. Meet with the resident and/or family on the day the Move-In Fee is placed and review the Move-In Packet ensuring all information is explained. Coordinate and facilitate the Resident Assessment with the Resident Care Director (RCD) and Assisted Living Coordinator (ALC)/Reminiscence Coordinator (RC). Ensure all Sunrise and required state/province forms are completed by the resident and/or family on or before move-in date. Schedule the Resident Agreement Signing on Move-In day, collect any remaining paperwork, and review the welcome packet with the resident and family member(s). Orientate the resident and family to the community, present the room to the resident and family, and explain the telephone and emergency procedures systems and other services (hair care/salon, transportation, activities, etc.). Arrange lunch or dinner for the resident and family members on Move-In day. Ensure the suite/apartment is ready for Move-In using the Suite Readiness Checklist. Communicate any necessary suite/apartment readiness needs with the Maintenance Coordinator. Maintain an open and ongoing dialogue with the resident and/or family from the time the Move-In Fee is placed through Move-In to ensure a smooth transition for the resident and to identify resident/family needs. Initiate communication with resident's physician and/or family to ensure completion and delivery of the Physician's Statement and any state-specific forms. Assist the resident and family members in making the emotional connection to the new community through awareness, integration, and socialization techniques and engaging activities. Maintain and protect the confidentiality of resident information at all times. Facilitate the Sunrise Founders Club ensuring all Founders Club benefits are received by the resident and/or family as applicable for new communities. Partner with community team to ensure community is in compliance with national/provincial regulations pertaining to occupational health and safety, promoting Risk Management programs and policies, and adhering to safety rules and regulations. Practice safety procedures at all times including Personal Protective Equipment (PPE), fire extinguishers, Safety Data Sheets (SDS), and Lockout Tagout. Participates as a member of a team and commits to working toward team goals. Demonstrate our Team Member Credo in daily interactions with others. Commit to serving our residents and guests through our Principles of Service. Contribute to the overall engagement programs and processes (customer and team member engagement). Attend regular meetings; Town Hall, Department Team, Cross Over, and others as directed by the Supervisor/Department Coordinator. Support sales team in executing successful sales and marketing events. Maintain compliance in assigned required training and all training required by state/province or other regulating authorities as applicable to this role to ensure that Sunrise standards are always met. Perform other duties as assigned. Core Competencies Ability to handle multiple priorities Possess excellent phone, written and verbal skills for effective communication Ability to facilitate small group presentations Competent in organizational and time management skills Demonstrates good judgment, problem solving, and decision-making skills Experience and Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed throughout this job description are representative of the knowledge, skills, and abilities required. One (1) year of experience in a sales support role and/or two (2) years of experience as a Sunrise Team Member Previous customer service or sales experience Demonstrates proficiency in computer skills, Microsoft Office (Windows, Outlook, Excel), and Sunrise applications with the ability to learn new applications ABOUT SUNRISE Ready to take the next step and make a bigger impact than you ever imagined? As part of our team, you will help brighten the future for everyone at Sunrise and beyond. That is why we make it a priority to celebrate the unique ways you bring moments of togetherness and joy to everyone you serve. And when combined with the support, benefits, and growth opportunities we offer, the result is a career that PositivelyShines with everything you need to reach your goals - at work and in your life. We also offer benefits and other compensation that include: Medical, Dental, Vision, Life, and Disability Plans Retirement Savings Plans Employee Assistant Program / Discount Program Paid time off (PTO), sick time, and holiday pay myFlexPay offered to get paid within hours of a shift Tuition Reimbursement In addition to base compensation, Sunrise may offer discretionary and/or non-discretionary bonuses. The eligibility to receive such a bonus will depend on the employee's position, plan/program offered by Sunrise at the time, and required performance pursuant to the plan/program. Some benefits have eligibility requirements Apply today to learn why Sunrise Senior Living is a certified Great Place to Work PRE-EMPLOYMENT REQUIREMENTS Sunrise considers the health and safety of its residents, family members, and team members to be one of its highest priorities. Employment with Sunrise is conditioned on completing and passing a drug test (which does not include marijuana), participating in testing requirements (e.g. Tuberculosis Test, Physical Evaluation). Covid-19 and Influenza vaccination is only required to the extent mandated by applicable federal, state, and local laws and authorities. COMPENSATION DISCLAIMER Selected candidates will be offered competitive compensation based on geographic location of community/office, skills, experience, qualifications, and certifications/licenses (where applicable).
10/01/2025
Full time
When you join Sunrise Senior Living, you will be able to use your unique skills to empower residents to live longer, healthier, and happier lives. Not only will you build meaningful relationships with residents, their families, and team members alike, you will also gain joy in serving others and deep fulfillment in your work. Explore how you can follow your passions and shed light on meaningful ways to serve, grow, and shine together. Sunrise Senior Living was again certified as a Great Place to Work by Activated Insights. This is the 8th time Sunrise has received this top culture and workplace designation, highlighting the special place Sunrise is to be a part of. COMMUNITY NAME Sunrise at Webb Gin Job ID 11 JOB OVERVIEW The Associate Director of Sales (ADOS) is responsible for supporting and assisting the Sales and Marketing team in achieving the Community's occupancy and revenue goals. Responsibilities include assisting the Sales and Marketing team in managing the community's sales and marketing database (CRM), maintaining appropriate sales collateral, supporting the scheduling and execution of on-site sales and marketing events, coordinating resident move in administrative to in-person activities. In addition to these core duties the ADOS may, under the supervision of the Director of Sales (DOS), Director of Sales and Marketing (DSM), or Sales Specialist (SS), work to advance leads through the sales process. This work may include conducting callouts, taking call-ins, and conducting presentations with internal customers. RESPONSIBILITIES & QUALIFICATIONS SCHEDULE Available Week 1: Sun. - Thurs. 9a - 5:30p Week 2: Sun. - Thurs. 9a - 5:30p Essential Duties As a part of the Sunrise team, supporting our Mission, Principles of Service and Core Values is a fundamental part of this job. Our foundational belief is the sacred value of human life. The unique responsibilities for this role include but are not limited to the essential functions listed as follows: Assist the Sales and Marketing team in maintaining a thorough working proficiency in the customer relationship management (CRM) lead tracking system. Support the Sales and Marketing team by effectively maintaining all current prospect records in the CRM lead tracking system. Support the Executive Director (ED), DSM, and DOS in building a trusting and positive relationship with prospects by understanding the Sunrise product and how Sunrise can meet the customers' needs. Assist the ED, DSM, and DOS by ensuring model suite(s)/apartment(s) are well maintained and presentable. Support the ED, DSM, and DOS in setting, tracking, and accomplishing sales goals in a timely manner. Demonstrate effective telephone skills producing qualified leads and appointments. Prepare the resident's Administrative File according to Sunrise and state/province specific regulatory requirements where applicable. Manage the move-in process as outlined in the Resident Move-In Checklist. Meet with the resident and/or family on the day the Move-In Fee is placed and review the Move-In Packet ensuring all information is explained. Coordinate and facilitate the Resident Assessment with the Resident Care Director (RCD) and Assisted Living Coordinator (ALC)/Reminiscence Coordinator (RC). Ensure all Sunrise and required state/province forms are completed by the resident and/or family on or before move-in date. Schedule the Resident Agreement Signing on Move-In day, collect any remaining paperwork, and review the welcome packet with the resident and family member(s). Orientate the resident and family to the community, present the room to the resident and family, and explain the telephone and emergency procedures systems and other services (hair care/salon, transportation, activities, etc.). Arrange lunch or dinner for the resident and family members on Move-In day. Ensure the suite/apartment is ready for Move-In using the Suite Readiness Checklist. Communicate any necessary suite/apartment readiness needs with the Maintenance Coordinator. Maintain an open and ongoing dialogue with the resident and/or family from the time the Move-In Fee is placed through Move-In to ensure a smooth transition for the resident and to identify resident/family needs. Initiate communication with resident's physician and/or family to ensure completion and delivery of the Physician's Statement and any state-specific forms. Assist the resident and family members in making the emotional connection to the new community through awareness, integration, and socialization techniques and engaging activities. Maintain and protect the confidentiality of resident information at all times. Facilitate the Sunrise Founders Club ensuring all Founders Club benefits are received by the resident and/or family as applicable for new communities. Partner with community team to ensure community is in compliance with national/provincial regulations pertaining to occupational health and safety, promoting Risk Management programs and policies, and adhering to safety rules and regulations. Practice safety procedures at all times including Personal Protective Equipment (PPE), fire extinguishers, Safety Data Sheets (SDS), and Lockout Tagout. Participates as a member of a team and commits to working toward team goals. Demonstrate our Team Member Credo in daily interactions with others. Commit to serving our residents and guests through our Principles of Service. Contribute to the overall engagement programs and processes (customer and team member engagement). Attend regular meetings; Town Hall, Department Team, Cross Over, and others as directed by the Supervisor/Department Coordinator. Support sales team in executing successful sales and marketing events. Maintain compliance in assigned required training and all training required by state/province or other regulating authorities as applicable to this role to ensure that Sunrise standards are always met. Perform other duties as assigned. Core Competencies Ability to handle multiple priorities Possess excellent phone, written and verbal skills for effective communication Ability to facilitate small group presentations Competent in organizational and time management skills Demonstrates good judgment, problem solving, and decision-making skills Experience and Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed throughout this job description are representative of the knowledge, skills, and abilities required. One (1) year of experience in a sales support role and/or two (2) years of experience as a Sunrise Team Member Previous customer service or sales experience Demonstrates proficiency in computer skills, Microsoft Office (Windows, Outlook, Excel), and Sunrise applications with the ability to learn new applications ABOUT SUNRISE Ready to take the next step and make a bigger impact than you ever imagined? As part of our team, you will help brighten the future for everyone at Sunrise and beyond. That is why we make it a priority to celebrate the unique ways you bring moments of togetherness and joy to everyone you serve. And when combined with the support, benefits, and growth opportunities we offer, the result is a career that PositivelyShines with everything you need to reach your goals - at work and in your life. We also offer benefits and other compensation that include: Medical, Dental, Vision, Life, and Disability Plans Retirement Savings Plans Employee Assistant Program / Discount Program Paid time off (PTO), sick time, and holiday pay myFlexPay offered to get paid within hours of a shift Tuition Reimbursement In addition to base compensation, Sunrise may offer discretionary and/or non-discretionary bonuses. The eligibility to receive such a bonus will depend on the employee's position, plan/program offered by Sunrise at the time, and required performance pursuant to the plan/program. Some benefits have eligibility requirements Apply today to learn why Sunrise Senior Living is a certified Great Place to Work PRE-EMPLOYMENT REQUIREMENTS Sunrise considers the health and safety of its residents, family members, and team members to be one of its highest priorities. Employment with Sunrise is conditioned on completing and passing a drug test (which does not include marijuana), participating in testing requirements (e.g. Tuberculosis Test, Physical Evaluation). Covid-19 and Influenza vaccination is only required to the extent mandated by applicable federal, state, and local laws and authorities. COMPENSATION DISCLAIMER Selected candidates will be offered competitive compensation based on geographic location of community/office, skills, experience, qualifications, and certifications/licenses (where applicable).