Administrative Assistant I for MFOS & BCLS
Job No: 537388
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department: - SL-MFOS
Job Description
Classification Title:
Administrative Assistant I
Classification Minimum Requirements:
High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.
Job Description:
- Responsible for the front-line support, front desk staffing, and visitor coordination for the Machen Florida Opportunity Scholars and The Brown Center for Leadership & Service Center offices. Serves as the main contact for MFOS and BCLS offices reception in-person, phone, and online. Supports general customer service, help, and inquiry accounts. Assists with training of student staff on front line support and covers staffing for the front desk and other engagement entry point areas of the space. Knowledgeable of the MFOS and BCLS offices to attend to visitor needs and provide resolution for complex frontline issues within the unit.
- Coordinate Director(s) calendars and related administrative tasks. Assist with meetings and events for the MFOS and BCLS offices. Aids in planning logistics, attendee follow-up communications, scheduling, and day-of arrangements. May collaborate with others in the department for special events and signature programs.
- Assists with administrative functions related to the MFOS and BCLS office operations. Provides coordination of services, travel arrangements, supplies, mail, and functional training. Prepares reports, presentations, manuals, materials for administrative projects and other duties as assigned. Works in university and departmental databases to coordinate and process administrative functions and records. Ensure compliance with departmental and University policies, guidelines, and other relevant regulations
- Manages the MFOS and BCLS office reservation system, maintenance requests, and inventory functions. Communicate with internal units (e.g. Building Services, Maintenance, Division IT), to ensure requests and functions are satisfactory to support optimal usage. Serves as unit liaison to the Career & Integrative Partnerships shared services and may serve as backup to shared services functions.
Expected Salary:
$21.50/hr
Required Qualifications:
High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.
Preferred:
EDUCATION & EXPERIENCE
Experience in customer service-driven industry and working with varied populations
Experience with student staff supervision and/or motivating teams
Demonstrated levels of professionalism and dependability
Demonstrated competence in office administration
SKILLS
Demonstrated proficiency with computers and basic software applications (e.g. Microsoft Office Excel, Word, PowerPoint, and Outlook)
Demonstrated planning, time management, and organizational skills
Demonstrated proficiency with communication skills (verbal and written)
Demonstrated interpersonal skills
ABILITIES
Strong ability to be detail-oriented, accurate, and problem-solve while working independently
Ability to maintain effective working relationships with employees, co-workers, departmental staff members, UF staff members, and students
Demonstrated ability to function effectively in a fast-paced environment with frequent interruptions
Demonstrated ability to handle multiple projects or tasks simultaneously
Demonstrated ability to understand, interpret, and apply rules, regulations, policies, and procedures
Demonstrated ability to work as part of a team in a multi-faceted environment
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
This position is eligible for Veteran's preference. If you are claiming Veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
Health Assessment Required:
No
Applications Close: 23 October 2025
To apply, visit
Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.
Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at (TDD) or visit Accessibility at UF.
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