Administrative Coordinator I

STA00759PO25

Administrative Support

Administrative Services

Administrative Coordinator

P1 - Professional

Administrative Coordinator I

Columbia

Richland

College of Education

CED Educational & Developmental Science

5

$41,258

$41,258 - Commensurate with qualifications.

Columbia, SC

Full Time

37.5

• Standard working schedule: 8:30am - 5:00pm
• Must be willing to work a flexible schedule to meet the needs of the department.

12 months

Administrative

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

The Administrative Coordinator for the Department of Educational & Developmental Science (Physical Activities Program) plans, coordinates, monitors and performs administrative activities and business management and support services for the Department Chair as they relate to operations, communication budgeting, personnel, planning and interaction among faculty, within the department with other units of the College.

• Requires a bachelor's degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

• Ability to communicate effectively.
• Demonstrated knowledge of USC academic and fiscal policies and procedures.
• Previous experience with Banner and PeopleSoft.

• Advanced technological ability, including the ability to produce spreadsheets; create and implement webpage development and maintenance; utilize Excel, Adobe, Access, PowerPoint and Blackboard.
• Ability to communicate effectively.

Assistant to Department Chair: Assists Chair with duties as assigned. Plans meetings and events, schedules appointments, completes special assignments, facilitates implementation of policies, and provides consultation, recommendations and interpretation of departmental policies and procedures to faculty, administrators, support personnel and students. Works with College offices regarding matters such as technology, facilities, and student issues. Liaison for the Chair with parents, students, and external agencies regarding departmental operations and issues.

Yes

15

Budget: Assists department chair with development, maintenance and monitoring of department budget including in-depth research and data collection, reviews, reconciles and/or creates reports on salary, academic year instruction, operating and income budget categories, analyses of current and projected expenditures and fund balances, as appropriate. Processes all Physical Activities Program expenditures related to procurement, services, and travel. Oversees all VISA card purchases and serves as VISA card liaison within the department. Responsible for interpreting allowable expenditures per policies, accuracy and correctness of procedures, documentation and forms.

Yes

20

Academic Scheduling: Attends program scheduling meetings, schedules room requests and fulfills technology needs for faculty. Develops and maintains a master schedule of classes, meetings and activities. Acts as departmental liaison with other COE and University entities (Registrar's office, distance education units, etc.) to secure teaching space and eliminate scheduling conflicts; maintains a room assignment diagram. Works with faculty to perform course logistics (e.g., textbook orders, expense tracking, personnel and course paperwork). Provides information to students on program logistics.

Yes

20

Human Resources and Personnel: Processes all faculty, staff, student and temporary employee human resources and payroll documents for the Physical Activities Program. Manages faculty search process and coordinates annual reviews for faculty and staff within the department. Reviews and reconciles monthly payroll expenditures, instructional support and updates personnel reports. Serves as departmental contact for College HR Liaison.

Yes

25

Data Management: Maintains electronic and paper files with proficiency and accuracy. Responsible for analyzing data and creating reports to assist the Department Chair with decisions regarding departmental operations and resource allocation.

Yes

15

Contributes to departmental efforts by performing other duties as assigned or required.

Yes

5

No

Non-Essential

1

09/18/2025

11/02/2025

No

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.We are only accepting applications submitted by November 2, 2025.The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.