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Private Equity firm located in Midtown West, Manhattan is seeking to hire a Temporary-to-Permanent Floater who will provide comprehensive administrative support across various departments within the organization. This role will be responsible for handling a variety of tasks and providing assistance wherever needed, ensuring smooth operations and efficiency throughout the company. The ideal candidate will possess exceptional communication skills, a proactive mindset, and a strong work ethic. Hours are 8:30am-5:30pm, 5 days/week onsite, with paid overtime as needed. Responsibilities: Collaborate with colleagues to ensure smooth operations and provide assistance wherever needed to promote teamwork and efficiency. Provide coverage for administrative professionals during their absence due to planned (or unplanned) time off which may include the following tasks:Manage complex calendars, executing the scheduling of various meeting types such as virtual and in-person meetings. Coordinate travel arrangements with corporate travel agent, ranging from local to international travel, for team members, ensuring all logistics are organized and efficient. Assist with event coordination, data entry, and ad-hoc project support. Assist with compiling and print of materials as well as office and facilities support as needed. Maintain accurate records and databases, including expense reports. Assist with other's expenses as needed (i.e., requesting receipts and/or utilizing Concur). Serve as a point of contact for internal and external stakeholders, demonstrating professionalism and responsiveness in all communications. Serve as a backup for reception duties:Sit at reception to provide backup support to the receptionist for 1 week every three weeks (rotational support with other floaters). Responsible for greeting visitors, answering phones and managing incoming/outgoing mail. Ensure a professional and welcoming atmosphere in the reception area, providing excellent customer service to clients, guests, and staff. Direct visitors to the appropriate personnel or meeting rooms and assist with any inquiries or requests. Provide administrative support to two senior advisors. Qualifications: Bachelor's degree required, or equivalent combination of education and experience. Minimum of 2 years of administrative support experience, preferably in a corporate environment. Experience with travel coordination required Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook). Proficient in utilizing technology, including Zoom and conference room systems. Strong communication skills, both verbal and written, with the ability to interact professionally with individuals at all levels of the organization. Exceptional organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively in a fast-paced environment. Innovative thinker who consistently seeks to improve processes and approaches tasks with creativity and flexibility. Ability to work independently and collaboratively as part of a team, with a positive attitude and willingness to learn. Flexibility in hours to cover early morning/later day meetings. Required to work in-office Monday through Friday. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

US Job Description Firm Information Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters. Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities. Position Summary This executive assistant role is responsible for providing high-level, executive and confidential administrative support. This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients and the broader organization. Job Duties and Responsibilities Specialized legal support leading to exceptional client service Calendar management and scheduling with meticulous attention to detail, including proactively identifying and monitoring matter-related deadlines, and organizing and creating invitations for internal and external events to include all pertinent details (zoom links, locations, contact information), often across time zones and multiple busy calendars. Liaise with internal and external clients and support services (e.g. IT, Travel, and Office Services as well as external vendors) on behalf of the attorney and the practice team as it pertains to scheduling of meetings, events and travel. Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details and execution, to attorney's preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront. Track all follow-up requests (meetings, materials, deliverables). Approach all client interactions, either in writing, by telephone or in person, with professionalism, discretion, and diplomacy, as a representative of the attorney, the practice team and the Firm. Prepare and/or disseminate schedules, notifications, agendas, minutes, and meeting materials. Proactively prepare or coordinate preparation of background materials and due diligence for meetings to ensure attorney is prepared for meetings, events and interactions. Prepare/draft legal documents as required, including exhibits for trial or closings, trial/closing binders, correspondence, notices, pleadings, and memoranda. Process Matter Opening Forms promptly, ensuring timely follow up and assignment and communication of matter numbers. Maintain an ongoing status list of MOFs and new matters opened. Build and maintain an effective working relationship with personnel at all levels. Effectively manage communications with high-level internal and external constituents. Contribute to success of the attorney's financial and client growth goals. Independently prioritize, research, and follow up on multiple incoming issues and concerns addressed to the attorney, including those of sensitive and/or confidential nature; recommend appropriate course of action, referral, and/or response. Maintain Outlook contacts lists, promptly adding new contacts upon introduction to the attorney and keeping up-to-date as contact information changes. Work in conjunction with Firm's Business Center to ensure prompt processing of all expenses. Process timesheets daily, drafting entries and following up as appropriate. Onsite responsibilities may include meeting clients in a professional manner; use of standard office equipment, including copiers and scanners; maintaining physical files; reviewing jobs for quality assurance; and providng support to attorneys outside of team assignments Provide support outside of standard working hours, including during evenings and weekends as needed. Additional duties as assigned. Corporate Tasks as required Westlaw/Research: Perform internet research. Request UCC lien/litigation/bankruptcy searches from various entities (both state and county). Request certified copies of formation documents from various entities (both state and county); File formation documents with various entities (both state and county) Maintain paper and electronic filings. Maintain paper files for certain Estate Accounts (i.e., for purposes of tax filings); Retrieve documents from files as needed. Maintain Client Minute Books. Litigation Tasks as required E-Filings: Federal, State and appellate court filings. Scheduling remote court appearances Schedules messengers and other vendors for pick-up of documents for errands such as filings with court, delivery of documents to counsel and other types of errands. Depositions: Schedule court reporter for hearing and/or depositions, download transcript, and/or send to client for review. Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: Two years of college or equivalent experience required. College degree or equivalent experience is preferred. Experience: Five plus years experience in a high-level administrative support position. Experience in a law firm or other professional services firm preferred. Experience filing in state and federal courts required. Comprehensive knowledge of the litigation process, from initial filing through trial, is required. Skills: Expert organizational skills Top-notch time management skills Streamlined and polished communication style Problem-solving orientation Ownership of the role and responsibilities Meticulous attention to detail Ability to remain calm and poised in times of high stress Additionally: Mastery of Microsoft Office suite, including ability to create PowerPoint presentations, Excel spreadsheets, and Word documents Advanced Outlook skills, including calendaring and task functions Facility with Zoom and MS Teams Ability to handle confidential and sensitive matters professionally and with discretion Ability to resolve issues quickly, effectively, and diplomatically, and to make appropriate recommendations Good decision maker, strategic thinker, and proven ability to manage time, people, and resources to meet deadlines Demonstrated ability to take initiative, manage projects, and handle multiple competing priorities Flexibility and ability to adapt to constantly changing priorities Project management skills/training, a plus Other Supervisory Responsibilities: None Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc. Essential Job Functions: Ability to deal with stress associated with a fast paced work environment, including handling the demands of multiple tasks on a daily basis. Ability to utilize technology, including computers and telecommunication devices. Ability to handle multiple tasks and diverse work problems on a daily basis and complete assignments within set timelines. Ability to work well as a member of a team and make judgment decisions and handle daily responsibilities with little or no supervision. Ability to adapt to changing work situations and grasp and apply new ideas. Ability to sit and/or stand for prolonged periods, intense eye usage, and finger, hand and wrist dexterity associated with prolonged computer use. Ability to use independent judgment and discretion and adapt to changing work situations. Ability to effectively communicate with various personalities at all levels Ability to work a minimum of 3 days in the office (and up to 5 days if required) as a member of the EA team that is required to provide coverage in the office 5 days a week. Working Conditions: Works in a typical office setting and/or remotely. You will be required to work in the office at minimum 3 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor. Pay Ranges: This represents the presently-anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. This is a non-exempt position. The hourly wage range for this role is $44.00 to $51.00, with an estimated annual compensation range of $86,000 to $100,000, based on expected hours. Employee Benefits Overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) College Savings Plan Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.

EDUCATION MINNESOTA Office Assistant POSITION SUMMARY: Under the direction of the Manager of Field Services, the Field Office Assistant's primary responsibility is to provide a full range of support services (logistics, administrative office support, event management, member communications, etc.) to the Education Minnesota Field staff and local leaders. This position serves as the initial contact for members of the organization. Education Minnesota is a member-led labor union that has identified racial equity and social justice as primary organizational goals. All staff are expected to participate, individually and collectively, in ongoing training, discussions, and activities to advance these goals. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: Provide administrative support for Field staff, work groups and assigned committees. Collect and manage information in various recordkeeping systems, including accurate membership and dues assessment data. Maintain confidential information related to private member data and grievance, arbitration, and legal matters. Communicate regularly with members on a variety of topics. Schedule appointments and meetings, maintain calendars, note important dates, route correspondence, and maintain follow-up communications. Coordinate and maintain effective office procedures, including office supply inventory. Serve as point of first contact for individuals calling or visiting Field offices, initiating appropriate follow-up as necessary. Maintain and handle facsimile, scanning and copying needs. Schedule workshops, training sessions, member meetings, legislative forums, and regional meetings. Collaborate with staff in other departments on events and projects. Maintain, operate, and manage electronic and paper documents. Prepare correspondence, agendas, flyers, and newsletters. Prepare billings for workshops and appropriate expenses; maintain related records. Use initiative and judgment to see that matters requiring attention are referred to a delegated authority during a Field Staff's absence. Participate in internal and external anti-racist, LGBTQ+ trainings. Demonstrate a commitment to creating an inclusive space for members and staff, extending this culture of equity and inclusion into the work. Other job-related duties as assigned. REQUIRED KNOWLEDGE, SKILLS & ABILITIES: Accurate typing, transcribing, and computer skills. Good public relations, communications, telephone, and personal skills. Ability to perform work well under pressure and deadlines. Ability to understand and effectively carry out complex oral and written directions. Recordkeeping and organizational skills. Knowledge of good workflow, capable of quick change from project to project. Problem solving ability. Ability to organize, prioritize, and work independently in accomplishing objectives, goals and meeting numerous deadlines. Foresight and initiative to manage a cyclical workflow. Ability to use or learn online meeting platforms. MINIMUM QUALIFICATIONS: High school diploma or GED. Three (3) years related work experience. Commitment to diversity, equity and inclusion. PREFERRED QUALIFICATIONS: An associate's degree in a related field Experience working in public education or unions Intermediate level of skill with Excel OTHER REQUIREMENTS: Some travel with overnights stays. Possible evening and weekend work may be required. WORK ENVIRONMENT: Work is in a general office environment. This position will interact with employees, vendors, members, and the public on a somewhat regular basis. These interactions require judgment and discretion that can involve confidential information, private information and some disagreeable human interactions. PHYSICAL DEMANDS: Employees are required to: talk and hear; frequently stand, walk and repetitively use hands dexterously (use fingers to handle, feel), reach with hands and arms, bend and physically, lift and carry up to 25 pounds; occasionally lift up to 75 pounds and infrequently travel by various conveyances (e.g., air, rail, auto). CONFIDENTIAL INFORMATION: Maintain confidential information related to the organization and all personnel, employees and staff. STARTING SALARY RANGE: First three steps of the salary schedule, in accordance with the current staff collective bargaining agreement: $25.00 - $27.00 per hour; placement depends on qualifications and previous experience. BENEFITS: Education Minnesota offers a competitive benefits package including: Medical, vision, and voluntary pet insurance. Employer paid dental coverage, life and AD&D insurance, LTC, LTD, and annual HRA contribution (if enrolled in our medical plan). Generous paid time off, including 16 paid holidays, vacation days, sick leave days, and personal days. 16 hours of School and Community Outreach. Tuition reimbursement, up to $1,500 per year. Generous 401(k) matching program with employer contributions. Employer sponsored pension, after vesting period. Employee Assistance Program (EAP). EDUCATION MINNESOTA IS AN EQUAL OPPORTUNITY EMPLOYER Education Minnesota is an Equal Opportunity Employer committed to providing an inclusive environment of mutual respect where diversity is valued, supported, and celebrated to benefit applicants, employees, members, and students. Discrimination of any kind is prohibited. All employment decisions are based on qualifications, merit, job requirements and business needs. Education Minnesota strongly encourages women, BIPOC individuals, LGBTQ+ individuals, people with disabilities, immigrants, and veterans to apply. POSTINGDEADLINE: Forconsideration,applyonline and includearesume no later than midnight of Tuesday, September 23, 2025. Apply Online Today!