Assistant Controller, Payroll & Benefits

Assistant Controller, Payroll & Benefits
Location: Columbia, MD
Time Type: Full time
Requisition ID: REQ3292
E nterprise is a national nonprofit that exists to make a good home possible for the millions of families without one. We support community development organizations on the ground, aggregate and invest capital for impact, advance housing policy at every level of government, and build and manage communities ourselves. Since 1982, we have invested $80.9 billion and created 1 million homes across all 50 states, the District of Columbia, Puerto Rico and the U.S. Virgin Islands - all to make home and community places of pride, power and belonging.

Join us at enterprisecommunity.org

Working at Enterprise

At Enterprise, you'll be part of a diverse, committed team making a difference every day. You will collaborate with some of the smartest minds and biggest hearts in our field. You'll be empowered to drive systems change and take bold steps to advance racial equity. And you will find a career home where you're valued and supported in your growth journey.

Enterprise offers career opportunities in our offices across the country with an exceptional benefits package .

Job Description Summary

The Assistant Controller, Payroll and Benefit Accounting will contribute to the continuous improvement of business systems and reporting processes with a strong focus on using technology to enhance workflow and reporting. The position will be responsible for coordinating and preparing the Enterprise payrolls for 1,300+ employees and the annual bonus payrolls, including system interfaces from third party vendors. This position is also responsible for preparing various standard accounting journal entries for payroll and benefit expenses.

This is a challenging position, and the candidate must handle tight deadlines while maintaining a high level of accuracy. This position also requires strong technology skills, the ability to enhance processes and automate workflows, excellent organizational skills, and the ability to perform multiple tasks in a fast-paced, team-oriented environment with minimal supervision. The successful candidate will use their payroll, accounting, and technology skills in a dynamic and fast-paced environment.
Job Description

Responsibilities

• Primary responsibility is to become knowledgeable in all payroll processes to allow for the ability to focus on process improvements, automation of workflows and enhancements to achieve efficient payroll processes.
• Understand the business processes and work with the payroll team to prepare the payroll for 1,300+ employees in 7 separate payroll companies (different FEIN for each company).
• Review human resources (HR) updates for support, approval, and reasonableness. Notify Director of unusual items for immediate review.
• Prepare and/or review each payroll for 7 payroll companies, including all special bonuses, commission payments, retroactive pay adjustments, disability pay calculations, partial payrolls for new hires and terminations, and payment to all interns based on approved timecards.
• Review employee updates from HR, and ensure timecards are reported timely each pay.
• Review all audit reports for employee file updates for pay, one-time payments, location changes, etc.
• Coordinate annual benefits updates and testing with HR to ensure updates are received, tested, completed, and working properly before the first January pay.
• Provide support for testing of ad hoc requests from HR to verify that system(s) and other tools are working properly. Document all testing in a clear and concise manner. Be proactive and look for ways to improve processes to enhance our efficiency and accuracy.
• Review standard payroll entries to update account posting to the general ledger as necessary each pay to properly report all compensation and payroll tax expense. This includes all payroll and benefit accounts including the reconciliations for wages, taxes, garnishments, and the medical and dependent flexible spending liabilities to reports from the 3rd party vendor.
• Develop an understanding of our 401k plan rules and activity. Ensure it is reported to the administrator on a timely basis each pay.
• Maintain the payroll documentation for each payroll process. Ensure that payroll audit reports and reports from payroll vendor are downloaded and stored for audit support each pay.
• Assist the Director in complying with various requests for internal and external audits and information as required.
• Perform other duties as assigned.

Management/Supervisory Skills

• Directly supervise assigned payroll team staff

• Incumbent is expected to:
• Model and ensure that all team members exhibit pride, drive, and collaboration.
• Manage direct report's performance by giving sufficient performance feedback and provide timely and thorough goal setting and reviews.
• Actively encourage development of direct report employees and/or team members to promotable staff members.

• Set team and individual goals and communicate departmental goals so that all employees understand the overall goals of their department and the company.
• Address performance issues constructively and in a timely fashion.
• Delegate responsibilities to direct reports and encourage direct reports to participate in special projects.
• Develop team members to challenge the status quo and strive for overall process improvements, working with other members of the team and organization, to make recommendations to improve business and communication processes to be more effective for the organization.

Qualifications and Skills

General:

• Bachelor's degree in Finance, Accounting or Business required. CPA is a plus.

• Minimum of 5-7 years accounting experience.
• Minimum of 2 years supervisory management experience preferred.

• Must possess strong financial, analytical, organizational, and quantitative skills, and ability to coordinate complex activities, prioritize conflicting demands and meet deadlines with a quality, accurate work product.

• Must be highly motivated, be able to work independently and possess strong written and oral communication skills, with the ability to communicate effectively at all levels.
• Incumbent is expected to demonstrate strong ethics, strong interpersonal and communication skills to represent the interests of Enterprise both within and outside the organization.

Specific:

• Experience with Workday for payroll, financials and accounting systems is required.
• Knowledge of standard payroll process is required. This would include understanding of employee tax withholdings, 401k, and other benefit reporting, and understanding of the entire payroll cycle including W-2 reporting.
• Experience working with cross-functional teams to support company initiatives.
• Advanced Excel skills to include pivot tables, v-lookup, and other Excel database functions.
• Ability to develop new ideas and creative solutions.
• Experience documenting end-to-end payroll processes.
• Good overall systems knowledge is a plus. This would include experience with prior software implementations, upgrades, as well as a support role as a system admin for software used. User testing experience.
• Must demonstrate strong ethics and professionalism and understand how to work with confidential information.

Physical Demands/Working Conditions

• Ability to work under stress/pressure.
• Ability to work evening and weekend hours during peak periods.

Total Rewards at Enterprise:

You will be working with a group of talented professionals who are motivated by serving the community and addressing the need for affordable housing.

Enterprise offers a comprehensive total rewards package for you and your family.

The base salary for this role is $95,000 to $105,000, depending on level of skills and experience.

The salary range for this position is represented by the low and high end of the range for the amount to be paid for the position. Salaries paid at Enterprise will vary based on factors that may include skills, education, location, experience, and performance. The salary range is just a part of the total rewards package provided to employees at Enterprise, and other rewards may include annual performance bonuses and generous paid leave programs.

At Enterprise, our benefits form a major component of our total rewards package. Benefits include dental, health, and vision care plans, as well as family-building benefits, such as adoption and surrogacy support. Enterprise allows flexible work arrangements to promote a better work-life balance. We offer health advocacy, EAP, and mental health benefits. We round out our total rewards package by offering financial education, wellness programs, and auto-enrollment in the company's 401(k) plan with employer matching contributions. Finally, you will have learning and development opportunities, including tuition reimbursement for job-related courses and certifications. Thank you for your interest in joining the Enterprise team in our effort and commitment to serve others.

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