Event Technology and Setup Coordinator (Swing Shift)

ANNOUNCEMENT OF POSITION VACANCY Event Technology and Setup Coordinator (Swing Shift) University Union and The WELL REQUISITION University Enterprises, Inc. (UEI) at Sacramento State is seeking a Event Technology and Setup Coordinator (Swing Shift) for University Union and The WELL. The Union Well, Inc. is an auxiliary of Sacramento State and is a California 501(c)3 not-for-profit corporation. The corporation consists of the facility operations and programs of two buildings: The WELL (Recreation & Wellness Center) and The University Union. The WELL, totaling approximately 150,000 square feet, houses three fitness studios, a cardio suite, two fitness floors, a multi-activity court, four basketball courts, a rock climbing wall, four racquetball courts, an indoor running track, locker rooms, and a conference center. The WELL is also home to Student Health and Counseling Services. The University Union facility, totaling approximately 220,000 square feet, currently houses food service operations, retail operations, multiple meeting and conference spaces, Associated Students, Inc., Student Organizations and Leadership offices, Women's Resource Center, PRIDE Center, KSSU Student Radio, Public Information Desk, Games Room, Union Gallery, Terminal Lounge (music/video digital media), Student Computer Lounge, Meditation Room, computer and printer workstations throughout the building, a University Police Service Center, and various open lounge spaces. The facilities provide services to over 31,000 students, as well as faculty and staff on campus. Visit The WELL and Union WELL Inc. websites to learn more. View more information about the Union WELL, Inc. here: RATE OF PAY: $4,261 - $6,392 per month SCHEDULE: Wednesday through Sunday 4:00 pm - 1:00 am BENEFITS: UEI offers an excellent benefits package that includes: Participation in CalPERS Retirement Program Paid Vacation Time - starting at 6.66 hours accrued/month Paid Sick Time - 8 hours accrued/month Paid Holidays - 14 paid holidays per year including paid time off the week between Christmas Day and New Year's Day as the CSUS campus is closed Excellent medical benefits - 100% employer-paid medical & dental for employee-only coverage and low cost for family coverage Educational Assistance Program for employees and/or dependents Childcare subsidy Free membership to The WELL, Sacramento State's on-campus fitness center View a comprehensive list of all of the benefits at content/uploads/UEI_Benefits-At-A-Glance-Brochure_Union_Well.pdf FILING DEADLINE: This position closes to new applicants on September 21, 2025. Your application will be reviewed after this date. APPLY ONLINE: To be considered, all applicants must apply through the UEI website at Applicants who apply outside of this link will not be considered. CONDITIONS OF EMPLOYMENT: This is a full-time, non-exempt (eligible for overtime pay), benefited position that is covered under the California Public Employees' Retirement System. Continued employment in this position is dependent upon the mutual consent of University Enterprises and the employee, and either University Enterprises or the employee can, at any time, terminate the employment relationship at will, with or without cause. The selected candidate must furnish proof of eligibility to work in the United States. University Enterprises, Inc. is not a sponsoring agency (i.e. H-1B Visa). MINIMUM QUALIFICATIONS Bachelor's degree in Hospitality & Tourism Management, Information Technology, Business, or Communications or related field, or equivalent combination of education and/or work experience. Demonstrated knowledge and experience with accepted standards for setup and operation of function spaces, including room setup styles, ADA requirements, fire and life safety requirements, and day-of-event operations. 3. Demonstrated knowledge or experience with audio-visual equipment such as portable and built-in sound systems, video/data projectors, flat panel monitors, connections for laptops and portable handheld devices, video signal switching systems, lighting control systems, wireless and wired microphones. Demonstrated familiarity with online meeting software such as Zoom, GoToMeeting, Teams etc. 5. Demonstrated knowledge or experience with hybrid meeting equipment including, but not limited to, external cameras, external microphones, USB repeaters, cable runs, as well as how to troubleshoot these components if something is not working correctly for the customer. Ability to implement meeting set-up from the ground up for each individual hybrid meeting with the customers preferences in mind. Demonstrated skill in working in a fast-paced environment, prioritizing work assignments, coordinating many tasks, and completing assignments with strict attention to detail. Ability to work independently, prioritize work assignments, coordinating many tasks, and completing assignments with strict attention to detail. Ability to provide concise, clear, and accurate verbal and written communication to a diverse public and staff. 9. Demonstrated ability to supervise student staff while working alongside them to accomplish tasks in the most efficient manner possible. Ability to work a varied schedule, including evenings and weekends. Knowledge of safe working practices, including equipment safety guidelines and proper lifting techniques. 12. Knowledge of personnel management, budgeting, and facilities management. Excellent verbal and written communication skills. Ability to compile, prepare, write, and review reports. Ability to establish and maintain effective working relationships with a variety of staff, as well as members of the campus and general community. Must be legally eligible to drive in California, complete and pass an online training course, maintain a good driving record, and be acceptable for vehicle insurance coverage under the University Enterprises insurance plan. Must continue to meet the established driving standards. Must be fingerprinted and pass a background check. Must continue to meet the established standards. PREFERRED QUALIFICATIONS Experience working in a university or college student union or another large event venue. PHYSICAL REQUIREMENTS With or without a reasonable accommodation: Sit, stand, and walk for extended periods; manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal and written communication; frequent and repeated lifting and moving of furniture and equipment; ability to lift and move objects weighing up to 50 lbs.; stoop, kneel, crawl, crouch and climb; use power equipment and hand tools. Frequent use of equipment including telephones, computers, copiers, scanners, and printers. WORKING CONDITIONS Work is performed in a public building, both during operating hours and after hours. Work is performed indoor and outdoor and in equipment room environments; exposure to dust, oils, toxic substances, and electrical and mechanical equipment; may work on ladders, scaffolding, or mechanized lifts; may work in conditions of wide temperature variance; may work with exposure to moisture; may work in confined spaces; regular contact with Union WELL Inc. staff, campus community, and public. DUTIES AND RESPONSIBILITIES The position of Event Technology and Setup Coordinator provides leadership, planning, and coordination for all physical elements of events. These include audio-visual equipment, furniture, staging, setup of room configurations and overall room appearance. Develops plans and manages meeting and event production. Coordinates all event services in the evenings, including providing setup, operation and troubleshooting of an extensive array of audio-visual equipment. Secures and tests all equipment to ensure proper functionality. Supervises the physical setup of events and participates in the setup of the rooms. Assists with other building operations functions as needed. The position reports directly to and receives general supervision from the University Union Event Services Manager, Operations. The position also works closely with the Union Event Services office staff, the University Union contracted custodial services staff, student assistants, student Building Supervisors, and catering staff. The position supervises the work of Event Services event setup student assistants, student sound and light technicians, and the student Event Supervisors. The specific duties and responsibilities are as follows: Develops and supervises the physical room setup for meeting, conference, and event rooms in the University Union and The WELL. Provides supervision for student event setup staff placing all furnishings and equipment in the rooms. Works alongside student staff as needed, and ensures that all room setups are timely, accurate, complete, functional, neat, clean, and ready for customer use prior to each event. Assists with interviewing, hiring, training, scheduling, and evaluating student assistants. Provides specific feedback to the Event Services Manager, Operations on students' productivity and/or disciplinary problems. 3. Assigns and divides work among student assistants so that work is completed in an efficient and timely manner. Resolves questions and anticipates potential problems that may arise during the setup process, in a manner that assures the highest degree of customer satisfaction while adhering to established policies and procedures. Meets regularly with Event Services Reservations and Operations staff to coordinate customer needs and plan for future event setups. Provides regular communication with and feedback to the University Union Event Services Manager, Operations and Assistant Director, Event Services. Sets up . click apply for full job details