Executive Assistant

The Executive Assistant (EA) provides direct support to the Chief Executive Officer (CEO) and the Board of Directors, while also assisting the Senior Leadership Team (SLT) with select administrative and planning needs. This role functions as the administrative backbone of the CEO's office-ensuring precision, professionalism, and seamless execution of executive operations.

The EA enables the CEO to remain focused on strategy and leadership by anticipating needs, managing complex schedules, and coordinating board and executive communications with discretion and accuracy. In addition to supporting the CEO, the EA ensures the Board of Directors is well-prepared and engaged, and that SLT operations run smoothly through strong planning, coordination, and follow-up.

Operating with the highest degree of professionalism and confidentiality, the EA represents the CEO's office with credibility to internal and external stakeholders, reinforcing organizational effectiveness and trust at the most senior levels.

CEO & Board Support

• Manage the CEO's calendar, priorities, and daily schedule to maximize efficiency and focus on high-value activities
• Anticipate the CEO's administrative needs, preparing materials and information in advance of meetings, presentations, and travel
• Support flawless execution of board and committee meetings, including coordination and delivery of logistics, drafting/distribution of pre-reads, and managing follow-up items
• Draft and review correspondence and communications on behalf of the CEO, maintaining consistency in tone, accuracy, and professionalism
• Handle sensitive and confidential information with discretion and integrity

SLT Support & Collaboration

• Assist with planning and coordination of Senior Leadership Team (SLT) meetings, including agenda development, scheduling, logistics, and follow-up on commitments
• Provide administrative support to SLT members as needed, reinforcing alignment with the CEO's priorities
• Ensure clear communication and information flow between the CEO's office and SLT, reducing bottlenecks and increasing responsiveness
• Support SLT retreats, strategic planning sessions, and special projects requiring coordination across executive leaders

Administrative Excellence & Operations

• Act as the central point of contact for the CEO's office, screening and prioritizing inquiries from internal and external stakeholders
• Manage logistics for CEO travel, speaking engagements, and high-level events, ensuring all details are handled with accuracy
• Maintain and organize critical records, documents, and files to ensure accessibility and compliance with governance standards
• Partner with the Chief of Staff and other executive office staff to ensure operating routines (executive meetings, offsites, board prep) run smoothly and efficiently
• Continuously improves administrative processes, identifying ways to streamline workflows and enhance effectiveness in the CEO's office

Qualifications & Skills

• Proven experience as an Executive Assistant or in a comparable role supporting C-level executives, preferably with non-profit board governance and protocol experience and at least 8+ years of experience
• Exceptional organizational and time-management skills, with the ability to balance competing priorities with a sense of urgency
• Strong written and verbal communication skills; able to draft professional correspondence and prepare polished materials
• High degree of discretion, integrity, and professionalism in handling sensitive and confidential information
• Advanced proficiency with Microsoft Office Suite, Google Workspace, and other productivity tools.
• Strong interpersonal skills with the ability to build trusted relationships across the organization and with external stakeholders
• Pass a criminal history check to include sex offender registry, State and FBI

Key Attributes for Success

• Proactive: Anticipates needs and solves problems before they arise
• Detail-Oriented: Executes with accuracy and rigor; nothing falls through the cracks
• Discreet & Trustworthy: Handles sensitive information with the highest level of confidentiality
• Calm Under Pressure: Thrives in dynamic, fast-moving environments while maintaining composure
• Collaborative: Works seamlessly with the CEO, Chief of Staff, SLT, and Board to ensure alignment and efficiency

Salary range: $70,000 - $80,000

SBP is building a diverse and experienced staff. The organization encourages multiple perspectives and experiences, supports a multicultural environment, and strives to hire and retain a diverse workforce that reflects the populations we work with and the communities where we work. Our hiring and business practices appreciate the strengths offered through different backgrounds.

SBP is an equal opportunity, affirmative action employer and is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, gender, creed, national origin, physical or mental disability, marital status, veteran status, disabled veteran status, or status as a member of any other protected group or activity.

It is the policy of SBP not to discriminate against any individual, person, or group on the basis of disability and the intent of SBP to address any complaints that may arise pursuant to Section 504.

Compensation details: 0 Yearly Salary

PI510314dc5-