Description: The Gund Company has an immediate opening for a full-time Invoicing Administrator join our team!
Work Schedule: 9:00am - 5:30pm (Mon-Fri)
Hourly Wage: $20- $24 - Dependent on Experience
Plant location: 809 Phillip Drive, Waukesha, WI 53186
About The Gund Company
The Gund Company, a leader in engineered material solutions, specializes in customized electrical insulation products. With 12 global facilities, we pride ourselves on delivering high-quality products and excellent customer service. We are currently seeking a Invoicing Administrator to join our team.
Job Summary
The Invoicing Administrator provides overflow resource support to a variety of different teams based on business demand. Primary responsibilities include receptionist duties, invoicing & accounts receivable, order entry, and document organization services.
Essential Job Functions - Invoicing Administrator
Receptionist
- Greet incoming facility visitors and provide coordination and standard documentation for their visit.
- Answer and route incoming phone calls with efficiency and professionalism.
- Provide general facility information to visitors and callers.
- Receive incoming mail for facility and distribute to appropriate individuals.
- Oversee office supply inventory and prepare order for purchasing team. Manage ordering process to support demand.
- Perform additional tasks and responsibilities as required.
Invoicing and Accounts Receivable/Accounts Payable
- Prepare invoicing for orders, review for accuracy, unit cost, terms, freight charges, etc., and post to general ledger.
- Email customer invoices using LOGICITY software, customer portals and standard mail.
- Process credit card payments through FIRST DATA software accurately and efficiently.
- Manage outstanding invoices and interact with customers regarding collections following the A/R collections process for accounts less than $5,000.
- Provide timely and accurate payment and account standing information to CSRs.
- Collect and initiate credit reference checks on prospect customers. Upon approval, set-up new customers in Customer Relationship Management system (CRM).
- Researches billing issues, creates and processes Return Material Authorization (RMA).
- Process and code parcel invoices and forward to Logistics Supervisor.
Workflow Documentation Scanning Process
- Scan Customer Service Acknowledgement, work order travelers, drawings, pack slips, certificate of conformance, bills of lading, and invoices; and uploads to G drive.
- Scans accounts payable documentation, vendor pack slips, receiving and inspection tags, certificate of conformance, and bills of lading.
- Reviews and scans stock work orders to appropriate folders.
- Collect missing documents from appropriate team members.
- Perform other related duties or projects.
Requirements:
- A high school degree with at least 2 years administrative experience, and/or an equivalent combination of education and experience is required.
- Prior order entry or data input experience is required.
- Accurate and efficient typing skills are required.
- Previous customer communication experience is required.
- Prior cash balancing experience is required.
- Prior experience in collections preferred.
Physical Demands
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing this job, the employee is regularly required to sit, stand, walk, use hands and fingers, talk and hear. Work is performed in an office environment with occasional entry onto the manufacturing floor. The noise level in the work environment is usually quiet.
Benefits
- A safe and healthy work environment
- Paid Time Off (PTO) and Paid Holidays
- Comprehensive, cost-effective employee benefits: Health, Dental, Vision, Life, and Disability
- 401(k) retirement savings program with 50% employer match (up to 6% of contributions)
- ESOP (Employee Stock Ownership Plan) - The Gund Company is 30% employee-owned - Shares are awarded each year based on profitability with no out-of-pocket investment.
Join a company that values your contribution and invests in your future. Apply today to start your career with The Gund Company!
Reasonable accommodation(s) for may be made to enable individuals with disabilities to perform the essential functions of the position of Invoicing Administrator.
EEO Statement: It is the policy of The Gund Company to recruit, hire, train, and promote employees without discrimination.
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