Financial Specialist Assistant - HR &Payroll

Financial Specialist Assistant

Long-Term Care & Rehab Facility

Job Type:Full-Time

Join our team at Daytona Beach Health and Rehab, a dedicated long-term care and rehabilitation facility, as a Financial Specialist Assistant!In this role, you will work under the direction and supervision of the Financial Specialistto ensure the successful and timely completion of payroll and personnel functions, receptionist duties, and various business office operations.If you're an organized, detail-oriented professional with a passion for supporting financial and HR functions in a healthcare setting, we encourage you to apply!

Qualifications:

Education & Experience:

1. Business-Related Associates Degree preferred(or 3-5 years of experiencein lieu of a degree).
2. 3-5 years of accounting and/or payroll experience required.
3. High School Diploma or equivalent required.

Required Skills:

1. Knowledge of payroll systems and procedures, general accounting principles, and bookkeeping.
2. Ability to work under pressurewhile maintaining accuracy and professionalism.
3. Strong numerical, analytical, and problem-solvingskills.
4. Knowledge of federal and state payroll regulations.
5. Ability to effectively communicate and interact harmoniouslywith visitors and staff at all levels.
6. Must be able to perform the Essential Job Functionsand meet Physical & Sensory Requirementsas outlined below.

Administrative Duties:

1. Assist the Financial Specialistin ensuring smooth financial and business office operations.
2. Participate in developing and implementing plans of improvementas needed by the Administrator, Financial Specialist, Internal Auditor, or corporate/regulatory compliance consultants.
3. Answer phones professionally, take messages, and assist with clerical duties (typing, filing, copying).
4. Greet visitors and direct them appropriately.
5. Serve as a liaisonbetween employees and HR, Benefits, and Accounting Departmentsfor payroll and administrative matters.
6. Maintain confidentiality of records, files, and business transactions.

Payroll Duties:

1. Collect, calculate, and enter payroll data accuratelyaccording to policy.
2. Address payroll-related inquiries and maintain employee confidenceby handling information discreetly.
3. Process payroll efficientlywhile adhering to policies and approval procedures.
4. Ensure compliance with payroll policies and regulations.

Applicant/New Hire/Onboarding Duties:

1. Guide walk-in applicants to the facilitys career websitefor job applications.
2. Assist with screening, processing applications, and coordinating new hire onboarding.
3. Conduct pre-employment background checks, drug screening, abuse registry checks, and OIG/state-specific pre-employment requirements.
4. Facilitate the Work Opportunity Tax Credit (WOTC) processon the first day of employment.
5. Process and enter new employee informationinto the payroll system.
6. Complete I-9 forms and E-Verifyfor new employees.
7. Distribute benefits packets to new hires and eligible employees.
8. Train employees on time clock usageand troubleshoot payroll issues as needed.

Human Resources Duties:

1. Maintain personnel files securelyin locked cabinets.
2. Handle payroll, benefits, and HR inquiriesfrom employees.
3. Conduct and track employee exit interviews.
4. Process wage and employment verificationsfor employees.

Workers Compensation, OSHA Reporting & Leave Management:

1. Complete Workers Compensation reportsand submit them to the appropriate agencies.
2. Maintain the OSHA Job Injury Logper regulations.
3. Track employee leave usage and administer leave managementwith Department Managers and the Administrator.
4. Monitor transitional/light-duty assignmentsper HR policies.

We offer competitive benefitsand a supportive work environment!

Health Insurance(Blue Cross/Blue Shield Low Premiums & Deductibles!)

Dental Insurance

401(k) Matching

Paid Time Off (PTO) & Holidays

Attractive Employee Referral Bonus Plan

We value diversity and are an equal-opportunity employer.All employment decisions are made based on qualifications, merit, and business needs.

• Accounting & Finance