Summary: Responsible to act in accordance with the policies set forth in the current procedures and manuals. Provide assistance to the Accounting department
Essential Duties and Responsibilities include the following; others may be assigned:
Improve work methods and tooling
Ensure an accurate and timely monthly, quarterly and year end close of Accounts Payable
Prepare any journal entries that may need to occur at month end and provide to Staff Accountant/Accounting Supervisor
Keep work area clean and orderly
Manage one's own time efficiently
Evaluate self work to ensure compliance with work instructions and standards
Check AP with ledger to make sure payments and invoices are posted daily
Enter AP and check invoices with POs to ensure correct pricing/qty
When entering invoices into system, verify that the remit to address is current. Notify the Staff Accountant/Accounting Supervisor of any changes
Assist with customer calls for receipt requests
Scan and attach all invoices into the appropriate file folder and in the ERP system
Select all invoices that will be paid weekly and provide excel worksheet to Staff Accountant/Accounting Supervisor for approval
Process checks for outgoing mail
Scan copies of all checks and file into appropriate file folder in accounting drive
Assist in answering phone at front desk
Work un-invoiced receipts report on a monthly basis
Verify accuracy of billing and revise any errors
Follow up on NMR's on a monthly basis
Reconcile itemized statements, bills, or invoices and record amounts due for items purchased or services rendered
Keep records of invoices and support documents
Resolve discrepancies in accounting records
Verify signatures and required information on checks and other documents
Prepare monthly use tax schedule
Operate computers programmed with accounting software to record, store and analyze information
Check figures, postings and documents for correct entry
Debit, credit, and total accounts on computer spreadsheets and database
Operate 10 key calculators, computer, postage meter and copy machines to perform calculations and produce documents
Comply with federal, state and company policies, procedures and regulations
Compile statistical, financial accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses
Reconcile or note and report discrepancies found in records
Read and answer email on a continuous basis.
Intermediate use of Microsoft Outlook, Word and Excel
Intermediate use of visual MRP system
Assist AR as needed
Reconcile Fixed Asset accounts on a monthly basis. Submit schedule to outside accounting firm quarterly. Follow up with any questions they may have.
Pull data from online sources and reconfigure in Excel for approval and input into ERP system
Audit vendor files to ensure W9 forms are on file for every vendor
Send out 1099 forms yearly
Process employee expense reports through Concur daily
Assist employees with questions or problems when using Concur
Other duties as assigned
"Equal Opportunity Employer/Protected Veteran/Disability"
Requirements:
Qualifications: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requirements:
experience using Microsoft Office products
Experience performing account reconciliations
Knowledge of Fixed Asset qualifications
Key Competencies:
Strong organization skills
High level of attention to detail and accuracy
Ability to prioritize
Professional level written and verbal communication skills
Problem-solving skills
Interpersonal skills
Decision-making skills
High level of integrity
Ability to thrive in a fast paced, high volume, team environment
Education and/or Experience: High school diploma or general education degree (GED). 2-3 years AP experience preferred, Associates Degree preferred
PI28d339c68caa-7533