Accounts Payable & Receivable Specialist Location: Naples, FL (On-site) Compensation: $60,000 - $65,000 annually Company: Vision Ace Hardware About Vision Ace Hardware Vision Ace Hardware is a locally owned and operated chain of 16 hardware stores across Southwest Florida. We pride ourselves on offering excellent customer service, a wide selection of trusted brands-including Weber Grills, Traeger Grills, Big Green Egg, Stihl, and Benjamin Moore-and professional expertise. Our corporate office is located in Naples, FL, where this position will be based. Position Overview We are seeking a highly organized and detail-oriented Accounts Payable & Receivable (A/P & A/R) Specialist to support financial operations across multiple store locations. The ideal candidate will have strong accounting knowledge, excellent problem-solving skills, and the ability to work independently in a casual but professional office environment. Key Responsibilities Accounts Payable Process daily A/P transactions in compliance with company policies Review, match, and reconcile vendor invoices with purchase orders Monitor and resolve vendor account discrepancies and receiving errors Coordinate and execute weekly check runs, including manual checks as needed Maintain accurate vendor files and ensure compliance with internal controls Accounts Receivable Process weekly customer payments (checks and ACH) Post payments to customer accounts and reconcile balances Monitor customer accounts for unapplied payments or discrepancies Provide recommendations on credit limits, new accounts, and potential risks to the Financial Controller Support store management with customer account issues Qualifications Associate's degree in accounting, finance, or related field (or equivalent experience) 2-3 years hands-on experience in both A/P and A/R Proficiency in Microsoft Office (Excel, Word, Outlook), including pivot tables and VLOOKUPs Experience with accounting software (Epicor/Eagle preferred, not required) Strong analytical, organizational, and communication skills Ability to manage multiple priorities and work independently Experience in multi-location retail or service environments is a plus Work Environment On-site position at 2375 Tamiami Trail N, Suite 200, Naples, FL 34103 Collaborative, team-oriented, and casual workplace culture Interaction with multiple store locations as needed Benefits Health, Dental, and Vision Insurance Company-paid Life Insurance & Long-Term Disability (LTD) Voluntary Life Insurance options Paid Vacation and Sick Time 401(k) with Company Match Employee Discount at all store locations How to Apply If you are detail-oriented, proactive, and thrive in a supportive team environment, we'd love to hear from you! Submit your resume to apply. Compensation details: 0 PI2267c69cb63b-0980
09/03/2025
Full time
Accounts Payable & Receivable Specialist Location: Naples, FL (On-site) Compensation: $60,000 - $65,000 annually Company: Vision Ace Hardware About Vision Ace Hardware Vision Ace Hardware is a locally owned and operated chain of 16 hardware stores across Southwest Florida. We pride ourselves on offering excellent customer service, a wide selection of trusted brands-including Weber Grills, Traeger Grills, Big Green Egg, Stihl, and Benjamin Moore-and professional expertise. Our corporate office is located in Naples, FL, where this position will be based. Position Overview We are seeking a highly organized and detail-oriented Accounts Payable & Receivable (A/P & A/R) Specialist to support financial operations across multiple store locations. The ideal candidate will have strong accounting knowledge, excellent problem-solving skills, and the ability to work independently in a casual but professional office environment. Key Responsibilities Accounts Payable Process daily A/P transactions in compliance with company policies Review, match, and reconcile vendor invoices with purchase orders Monitor and resolve vendor account discrepancies and receiving errors Coordinate and execute weekly check runs, including manual checks as needed Maintain accurate vendor files and ensure compliance with internal controls Accounts Receivable Process weekly customer payments (checks and ACH) Post payments to customer accounts and reconcile balances Monitor customer accounts for unapplied payments or discrepancies Provide recommendations on credit limits, new accounts, and potential risks to the Financial Controller Support store management with customer account issues Qualifications Associate's degree in accounting, finance, or related field (or equivalent experience) 2-3 years hands-on experience in both A/P and A/R Proficiency in Microsoft Office (Excel, Word, Outlook), including pivot tables and VLOOKUPs Experience with accounting software (Epicor/Eagle preferred, not required) Strong analytical, organizational, and communication skills Ability to manage multiple priorities and work independently Experience in multi-location retail or service environments is a plus Work Environment On-site position at 2375 Tamiami Trail N, Suite 200, Naples, FL 34103 Collaborative, team-oriented, and casual workplace culture Interaction with multiple store locations as needed Benefits Health, Dental, and Vision Insurance Company-paid Life Insurance & Long-Term Disability (LTD) Voluntary Life Insurance options Paid Vacation and Sick Time 401(k) with Company Match Employee Discount at all store locations How to Apply If you are detail-oriented, proactive, and thrive in a supportive team environment, we'd love to hear from you! Submit your resume to apply. Compensation details: 0 PI2267c69cb63b-0980
Description: Summary: Responsible to act in accordance with the policies set forth in the current procedures and manuals. Provide assistance to the Accounting department Essential Duties and Responsibilities include the following; others may be assigned: Improve work methods and tooling Ensure an accurate and timely monthly, quarterly and year end close of Accounts Payable Prepare any journal entries that may need to occur at month end and provide to Staff Accountant/Accounting Supervisor Keep work area clean and orderly Manage one's own time efficiently Evaluate self work to ensure compliance with work instructions and standards Check AP with ledger to make sure payments and invoices are posted daily Enter AP and check invoices with POs to ensure correct pricing/qty When entering invoices into system, verify that the remit to address is current. Notify the Staff Accountant/Accounting Supervisor of any changes Assist with customer calls for receipt requests Scan and attach all invoices into the appropriate file folder and in the ERP system Select all invoices that will be paid weekly and provide excel worksheet to Staff Accountant/Accounting Supervisor for approval Process checks for outgoing mail Scan copies of all checks and file into appropriate file folder in accounting drive Assist in answering phone at front desk Work un-invoiced receipts report on a monthly basis Verify accuracy of billing and revise any errors Follow up on NMR's on a monthly basis Reconcile itemized statements, bills, or invoices and record amounts due for items purchased or services rendered Keep records of invoices and support documents Resolve discrepancies in accounting records Verify signatures and required information on checks and other documents Prepare monthly use tax schedule Operate computers programmed with accounting software to record, store and analyze information Check figures, postings and documents for correct entry Debit, credit, and total accounts on computer spreadsheets and database Operate 10 key calculators, computer, postage meter and copy machines to perform calculations and produce documents Comply with federal, state and company policies, procedures and regulations Compile statistical, financial accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses Reconcile or note and report discrepancies found in records Read and answer email on a continuous basis. Intermediate use of Microsoft Outlook, Word and Excel Intermediate use of visual MRP system Assist AR as needed Reconcile Fixed Asset accounts on a monthly basis. Submit schedule to outside accounting firm quarterly. Follow up with any questions they may have. Pull data from online sources and reconfigure in Excel for approval and input into ERP system Audit vendor files to ensure W9 forms are on file for every vendor Send out 1099 forms yearly Process employee expense reports through Concur daily Assist employees with questions or problems when using Concur Other duties as assigned "Equal Opportunity Employer/Protected Veteran/Disability" Requirements: Qualifications: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requirements: experience using Microsoft Office products Experience performing account reconciliations Knowledge of Fixed Asset qualifications Key Competencies: Strong organization skills High level of attention to detail and accuracy Ability to prioritize Professional level written and verbal communication skills Problem-solving skills Interpersonal skills Decision-making skills High level of integrity Ability to thrive in a fast paced, high volume, team environment Education and/or Experience: High school diploma or general education degree (GED). 2-3 years AP experience preferred, Associates Degree preferred PI28d339c68caa-7533
09/02/2025
Full time
Description: Summary: Responsible to act in accordance with the policies set forth in the current procedures and manuals. Provide assistance to the Accounting department Essential Duties and Responsibilities include the following; others may be assigned: Improve work methods and tooling Ensure an accurate and timely monthly, quarterly and year end close of Accounts Payable Prepare any journal entries that may need to occur at month end and provide to Staff Accountant/Accounting Supervisor Keep work area clean and orderly Manage one's own time efficiently Evaluate self work to ensure compliance with work instructions and standards Check AP with ledger to make sure payments and invoices are posted daily Enter AP and check invoices with POs to ensure correct pricing/qty When entering invoices into system, verify that the remit to address is current. Notify the Staff Accountant/Accounting Supervisor of any changes Assist with customer calls for receipt requests Scan and attach all invoices into the appropriate file folder and in the ERP system Select all invoices that will be paid weekly and provide excel worksheet to Staff Accountant/Accounting Supervisor for approval Process checks for outgoing mail Scan copies of all checks and file into appropriate file folder in accounting drive Assist in answering phone at front desk Work un-invoiced receipts report on a monthly basis Verify accuracy of billing and revise any errors Follow up on NMR's on a monthly basis Reconcile itemized statements, bills, or invoices and record amounts due for items purchased or services rendered Keep records of invoices and support documents Resolve discrepancies in accounting records Verify signatures and required information on checks and other documents Prepare monthly use tax schedule Operate computers programmed with accounting software to record, store and analyze information Check figures, postings and documents for correct entry Debit, credit, and total accounts on computer spreadsheets and database Operate 10 key calculators, computer, postage meter and copy machines to perform calculations and produce documents Comply with federal, state and company policies, procedures and regulations Compile statistical, financial accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses Reconcile or note and report discrepancies found in records Read and answer email on a continuous basis. Intermediate use of Microsoft Outlook, Word and Excel Intermediate use of visual MRP system Assist AR as needed Reconcile Fixed Asset accounts on a monthly basis. Submit schedule to outside accounting firm quarterly. Follow up with any questions they may have. Pull data from online sources and reconfigure in Excel for approval and input into ERP system Audit vendor files to ensure W9 forms are on file for every vendor Send out 1099 forms yearly Process employee expense reports through Concur daily Assist employees with questions or problems when using Concur Other duties as assigned "Equal Opportunity Employer/Protected Veteran/Disability" Requirements: Qualifications: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requirements: experience using Microsoft Office products Experience performing account reconciliations Knowledge of Fixed Asset qualifications Key Competencies: Strong organization skills High level of attention to detail and accuracy Ability to prioritize Professional level written and verbal communication skills Problem-solving skills Interpersonal skills Decision-making skills High level of integrity Ability to thrive in a fast paced, high volume, team environment Education and/or Experience: High school diploma or general education degree (GED). 2-3 years AP experience preferred, Associates Degree preferred PI28d339c68caa-7533
OnPoint Medical Group is searching for an outstanding Accounting Clerk to join our team! Come join a great group of medical professionals as our network continues to grow! OnPoint Medical Group is a physician-led network of skilled Primary and Urgent care providers who are committed to expanding access to quality healthcare in the most effective and affordable manner possible. Our "Circle of Care" has one primary goal - to ensure the health and wellness of members and their families. We do this by providing access to a comprehensive menu of medical services from one unified physician group in their neighborhoods. With doctors, nurses, specialists, labs and medical records all interlinked and coordinated, patient care has never been in better hands. OnPoint Medical Group is a physician-led network, with a unique, progressive model of Physician Leadership in each of our family, internal medicine, and pediatric practices. OnPoint Medical Group is committed to expanding access to high-quality healthcare in our surrounding communities, in the most effective and affordable manner possible. About the Role: The Accounting Clerk in our Health Care Services organization plays a critical role in maintaining accurate financial records and supporting the overall accounting operations. This position is responsible for ensuring the integrity of financial data through meticulous bank reconciliations, processing invoices, and managing accounts payable. The role contributes to effective job costing and accrual accounting, which are essential for budgeting and financial reporting within the healthcare environment. The Accounting Clerk collaborates closely with other team members to ensure timely and accurate journal entries and account reconciliations, supporting compliance with regulatory standards. Ultimately, this position helps maintain the financial health of the organization by providing reliable accounting support and fostering a collaborative team environment. Responsibilities: Perform daily bank reconciliations to ensure accuracy of financial records. Process and verify invoices for payment, ensuring compliance with company policies and healthcare regulations. Manage accounts payable activities, including timely payment processing and vendor communication. Assist in job costing by tracking expenses related to specific healthcare projects or departments. Prepare and post journal entries accurately and in a timely manner. Reconcile various accounts to maintain accurate financial statements. Collaborate with team members to support month-end and year-end closing activities. Maintain organized and up-to-date accounting documentation and records. Support accrual accounting processes to ensure expenses and revenues are recorded in the correct periods. Work effectively within a team environment to meet departmental and organizational goals. Skills: The required skills such as bank reconciliation, processing invoices, and managing accounts payable are essential for maintaining accurate and timely financial records in daily operations. Job costing and accruals skills enable the Accounting Clerk to allocate expenses correctly and ensure financial statements reflect true organizational costs. Account reconciliation and journal entry preparation are critical for closing accounting periods and supporting audit readiness. Working well in a team environment facilitates effective communication and collaboration with colleagues, which is vital in a healthcare setting where cross-functional coordination is common. Together, these skills ensure the Accounting Clerk can contribute to the financial integrity and operational efficiency of the healthcare organization. Minimum Qualifications: Associate's degree in Accounting or related field preferred. Proven experience in bank reconciliation and accounts payable processing. Basic understanding of accounting principles and journal entry preparation. Proficiency with accounting software and Microsoft Excel. Strong attention to detail and organizational skills. Preferred Qualifications: Experience working in the healthcare industry or familiarity with healthcare financial regulations. Knowledge of job costing methodologies and accrual accounting. Additional coursework or certification in accounting (e.g., CPA, CMA) is a plus. Demonstrated ability to work well in a collaborative team environment. BENEFITS OFFERED Health insurance plan options for you and your dependents Dental, and Vision, for you and your qualified dependents Company Paid life insurance Voluntary options for short-term disability, and long-term disability coverage AFLAC Plans FSA options Eligible for 401(k) after 6 months of employment with a 4% match that vests immediately Paid Time-Off earned Salary: $25 - $28 / hour The estimate displayed represents the typical salary range of candidates hired. Factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees already in this role. OnPoint Medical Group is an EEO Employer. This position will be posted for a minimum of 5 days and may be extended. Compensation details: 25-28 Hourly Wage PI580363eb92df-6601
09/02/2025
Full time
OnPoint Medical Group is searching for an outstanding Accounting Clerk to join our team! Come join a great group of medical professionals as our network continues to grow! OnPoint Medical Group is a physician-led network of skilled Primary and Urgent care providers who are committed to expanding access to quality healthcare in the most effective and affordable manner possible. Our "Circle of Care" has one primary goal - to ensure the health and wellness of members and their families. We do this by providing access to a comprehensive menu of medical services from one unified physician group in their neighborhoods. With doctors, nurses, specialists, labs and medical records all interlinked and coordinated, patient care has never been in better hands. OnPoint Medical Group is a physician-led network, with a unique, progressive model of Physician Leadership in each of our family, internal medicine, and pediatric practices. OnPoint Medical Group is committed to expanding access to high-quality healthcare in our surrounding communities, in the most effective and affordable manner possible. About the Role: The Accounting Clerk in our Health Care Services organization plays a critical role in maintaining accurate financial records and supporting the overall accounting operations. This position is responsible for ensuring the integrity of financial data through meticulous bank reconciliations, processing invoices, and managing accounts payable. The role contributes to effective job costing and accrual accounting, which are essential for budgeting and financial reporting within the healthcare environment. The Accounting Clerk collaborates closely with other team members to ensure timely and accurate journal entries and account reconciliations, supporting compliance with regulatory standards. Ultimately, this position helps maintain the financial health of the organization by providing reliable accounting support and fostering a collaborative team environment. Responsibilities: Perform daily bank reconciliations to ensure accuracy of financial records. Process and verify invoices for payment, ensuring compliance with company policies and healthcare regulations. Manage accounts payable activities, including timely payment processing and vendor communication. Assist in job costing by tracking expenses related to specific healthcare projects or departments. Prepare and post journal entries accurately and in a timely manner. Reconcile various accounts to maintain accurate financial statements. Collaborate with team members to support month-end and year-end closing activities. Maintain organized and up-to-date accounting documentation and records. Support accrual accounting processes to ensure expenses and revenues are recorded in the correct periods. Work effectively within a team environment to meet departmental and organizational goals. Skills: The required skills such as bank reconciliation, processing invoices, and managing accounts payable are essential for maintaining accurate and timely financial records in daily operations. Job costing and accruals skills enable the Accounting Clerk to allocate expenses correctly and ensure financial statements reflect true organizational costs. Account reconciliation and journal entry preparation are critical for closing accounting periods and supporting audit readiness. Working well in a team environment facilitates effective communication and collaboration with colleagues, which is vital in a healthcare setting where cross-functional coordination is common. Together, these skills ensure the Accounting Clerk can contribute to the financial integrity and operational efficiency of the healthcare organization. Minimum Qualifications: Associate's degree in Accounting or related field preferred. Proven experience in bank reconciliation and accounts payable processing. Basic understanding of accounting principles and journal entry preparation. Proficiency with accounting software and Microsoft Excel. Strong attention to detail and organizational skills. Preferred Qualifications: Experience working in the healthcare industry or familiarity with healthcare financial regulations. Knowledge of job costing methodologies and accrual accounting. Additional coursework or certification in accounting (e.g., CPA, CMA) is a plus. Demonstrated ability to work well in a collaborative team environment. BENEFITS OFFERED Health insurance plan options for you and your dependents Dental, and Vision, for you and your qualified dependents Company Paid life insurance Voluntary options for short-term disability, and long-term disability coverage AFLAC Plans FSA options Eligible for 401(k) after 6 months of employment with a 4% match that vests immediately Paid Time-Off earned Salary: $25 - $28 / hour The estimate displayed represents the typical salary range of candidates hired. Factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees already in this role. OnPoint Medical Group is an EEO Employer. This position will be posted for a minimum of 5 days and may be extended. Compensation details: 25-28 Hourly Wage PI580363eb92df-6601
Description Summary: The Accounts Payable (AP) Specialist Senior is responsible for executing critical tasks within the accounts payable function, ensuring accuracy, compliance, and efficiency in financial transactions. This role requires extensive full-cycle accounts payable experience, strong analytical skills, and the ability to collaborate with internal departments and external vendors. The Senior AP Specialist will play a key role in optimizing AP processes, resolving complex payment-related issues, and supporting financial integrity and operational excellence within the organization. Responsibilities: Meets expectations of the applicable OneCHRISTUS Competencies: Leader of Self, Leader of Others, or Leader of Leaders. Perform daily audits to validate completeness and accuracy of invoices. Foster a culture of accountability and demonstrate good teamwork through actions and job performance. Manage and maintain relationships with internal and external stakeholders by ensuring a timely response. Demonstrate strong customer service while upholding CHRISTUS Health's core values. Provide support for month-end close processes and projects. Ensure efficient operation and compliance with CHRISTUS policies, healthcare industry regulations (i.e., HIPAA), and internal controls. Coordinate and support internal and external audits. Collaborate with colleagues across departments to contribute to a positive work environment. Analyze exceptions and resolve internal/external stakeholder concerns. Utilize Excel and technology tools effectively to manage spreadsheets, financial software, and automation processes. Apply basic accounting knowledge to maintain accurate financial records. Adapt to process changes, system upgrades, and evolving business needs with a willingness to learn. Maintain confidentiality and integrity when handling sensitive financial information with professionalism and ethical responsibility. Manage time effectively to balance daily responsibilities, meet deadlines, and maintain efficiency. Effective written and verbal communication and interpersonal skills. Ability to work independently and meet deadlines in a fast-paced environment. Perform other duties and responsibilities as assigned. Job Requirements: Education/Skills High School diploma or equivalent required. Business, Finance, or Accounting degree preferred. Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint) Bilingual (Spanish/English) is preferred Experience 3+ years of AP experience or related field is required. Healthcare experience is preferred. Infor/Lawson or other large ERP Systems. Previous ServiceNow exposure is a plus. Licenses, Registrations, or Certifications The following professional certifications are preferred:APM (Accounts Payable Manager) CAPP (Certified Accounts Payable Professional) CAPA (Certified Accounts Payable Associate) CPA (Certified Public Accountant) APPM (Accredited Procure-to-Pay Manager) Work Schedule: 7AM - 5PM Work Type: Full Time
09/02/2025
Full time
Description Summary: The Accounts Payable (AP) Specialist Senior is responsible for executing critical tasks within the accounts payable function, ensuring accuracy, compliance, and efficiency in financial transactions. This role requires extensive full-cycle accounts payable experience, strong analytical skills, and the ability to collaborate with internal departments and external vendors. The Senior AP Specialist will play a key role in optimizing AP processes, resolving complex payment-related issues, and supporting financial integrity and operational excellence within the organization. Responsibilities: Meets expectations of the applicable OneCHRISTUS Competencies: Leader of Self, Leader of Others, or Leader of Leaders. Perform daily audits to validate completeness and accuracy of invoices. Foster a culture of accountability and demonstrate good teamwork through actions and job performance. Manage and maintain relationships with internal and external stakeholders by ensuring a timely response. Demonstrate strong customer service while upholding CHRISTUS Health's core values. Provide support for month-end close processes and projects. Ensure efficient operation and compliance with CHRISTUS policies, healthcare industry regulations (i.e., HIPAA), and internal controls. Coordinate and support internal and external audits. Collaborate with colleagues across departments to contribute to a positive work environment. Analyze exceptions and resolve internal/external stakeholder concerns. Utilize Excel and technology tools effectively to manage spreadsheets, financial software, and automation processes. Apply basic accounting knowledge to maintain accurate financial records. Adapt to process changes, system upgrades, and evolving business needs with a willingness to learn. Maintain confidentiality and integrity when handling sensitive financial information with professionalism and ethical responsibility. Manage time effectively to balance daily responsibilities, meet deadlines, and maintain efficiency. Effective written and verbal communication and interpersonal skills. Ability to work independently and meet deadlines in a fast-paced environment. Perform other duties and responsibilities as assigned. Job Requirements: Education/Skills High School diploma or equivalent required. Business, Finance, or Accounting degree preferred. Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint) Bilingual (Spanish/English) is preferred Experience 3+ years of AP experience or related field is required. Healthcare experience is preferred. Infor/Lawson or other large ERP Systems. Previous ServiceNow exposure is a plus. Licenses, Registrations, or Certifications The following professional certifications are preferred:APM (Accounts Payable Manager) CAPP (Certified Accounts Payable Professional) CAPA (Certified Accounts Payable Associate) CPA (Certified Public Accountant) APPM (Accredited Procure-to-Pay Manager) Work Schedule: 7AM - 5PM Work Type: Full Time
Grant Reimbursement Specialist Help Others, Make a Difference, Save a Life. Do you want to make a difference in people's lives every day? Or help people navigate the tough spots in their life? And do it all while working where your hard work is appreciated? You have a lot of choices in where you work make the decision to work where you are valued! Join the McNabb Center Team as the Grant Reimbursement Specialist today! The Grant Reimbursement Specialist Job Summary This position prepares invoices to be submitted to various funding agencies for collections of funds. This position is responsible for grant contract maintenance and distribution, and maintaining log of all grant contracts and billing activity. This position requires applicant to work a set schedule during billing deadlines and during this time, there may be limitations on the use of leave time. Meeting deadlines and productivity goals are mandatory in the performance of all job duties. This position is also responsible for federal reimbursement requests, participation in the grant budget and spend-down process, and is responsible for the safekeeping and the organization of contracts and billing records required for Federal, State, and local audits. Position will also require knowledge of Accounts Payable function in order to review and code expenses accurately as specified by the requirements of State, Federal, Local, and other misc. grants. JOB DUTIES/RESPONSIBILITIES This job description is not intended to be all-inclusive; and employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and other management as required. This organization reserves the right to revise or change job duties as the need arises. Moreover, management reserves the right to change job descriptions, job duties, or working schedules based on their duty to accommodate individuals with disabilities. This job description does not constitute a written or implied contract of employment. 1. Maintain grant contract file. Maintain a complete and organized filing system of all grant contracts. Ensure current executed contracts are on file. Coordinate with supervisor if there are not contracts available. 2. Prepares all grant billings. Prepares timely and accurate billing of all grant contracts. This includes cost-based billings, fee-for-service billings, and all other types of grant and contract billings. Monitor grant deadlines and ensure mailing of prepared invoices. Ensure signatures are obtained within one day of due date and submitted timely. Coordinate with A/R to compare Billing/Contract Log and ensure Center Revenues are in alignment with G/L, budget, and other documentation. Consults supervisor on billing issues that require attention. Maintain an efficient system of filing grant invoices for easy access during audits or for reconciliation. Respond to requests for supporting documents to invoices Distribute copies of invoices or other billing information to Program Leadership. Coordinate with Client Services A/R Billing Supervisor or Team Leader in updating client fund sources pertaining to grants prior to and during month-end closing. Work with team during pre-billing audits of roster logs, system data, and note questions prior to TNWITS billing. 3. Submits required reports to grantors. Assist in the preparation of reports required by grantors such as United Way FS425/428, Title I grants, etc. May be asked to assist with data entry on quarterly state reports, or other reports required for auditors. 4. Review of Center (Accounts Payable) invoices pertaining to specific Federal or State Grants. Assists the Accounts Payable team by reviewing and coding invoices pertaining to specific Grant billings. Ensure expenses are allocated appropriately by reviewing GL detail prior to Grant billings. 5. Provides records for Audit. Compile copies of documents required during audits. Maintain complete and accurate records and documents on file in the grant contracts and billing electronic and paper copy files. 6. Preform other duties. Food Stamps. Receipts. Other duties to be assigned as necessary to achieve the mission and goals of the Grants Billing team. COMPENSATION: Starting salary for this position is approximately $18.97 /hr based on relevant experience and education. Schedule: Monday - Friday 8am - 5pm. QUALIFICATIONS - Grant Reimbursement Specialist Experience: Must have at least (3) years of experience in grant contracts or other contractual billings. Must have experience building and maintaining Excel spreadsheets. Must be able to maintain files in a highly organized manner. Understanding of electronic billing is a plus. Education / Knowledge : High school diploma or equivalent required. High proficiency in Microsoft Excel is required. Associates Degree in Accounting preferred. Physical: Long periods of computer use. Close eye work. Lifting up to 15 lbs. Job duties require frequent sitting, standing, walking, bending, and reaching. Some periods of stress may be experienced for a short duration while meeting deadlines. Location: Knox County, Tennessee Apply today to work where we care about you as an employee and where your hard work makes a difference! Helen Ross McNabb Center is an Equal Opportunity Employer. The Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment. Helen Ross McNabb Center conducts background checks, driver's license record, degree verification, and drug screens at hire. Employment is contingent upon clean drug screen, background check, and driving record. Additionally, certain programs are subject to TB Screening and/or testing. Bilingual applicants are encouraged to apply. PIdcbab0cce5-
09/02/2025
Full time
Grant Reimbursement Specialist Help Others, Make a Difference, Save a Life. Do you want to make a difference in people's lives every day? Or help people navigate the tough spots in their life? And do it all while working where your hard work is appreciated? You have a lot of choices in where you work make the decision to work where you are valued! Join the McNabb Center Team as the Grant Reimbursement Specialist today! The Grant Reimbursement Specialist Job Summary This position prepares invoices to be submitted to various funding agencies for collections of funds. This position is responsible for grant contract maintenance and distribution, and maintaining log of all grant contracts and billing activity. This position requires applicant to work a set schedule during billing deadlines and during this time, there may be limitations on the use of leave time. Meeting deadlines and productivity goals are mandatory in the performance of all job duties. This position is also responsible for federal reimbursement requests, participation in the grant budget and spend-down process, and is responsible for the safekeeping and the organization of contracts and billing records required for Federal, State, and local audits. Position will also require knowledge of Accounts Payable function in order to review and code expenses accurately as specified by the requirements of State, Federal, Local, and other misc. grants. JOB DUTIES/RESPONSIBILITIES This job description is not intended to be all-inclusive; and employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and other management as required. This organization reserves the right to revise or change job duties as the need arises. Moreover, management reserves the right to change job descriptions, job duties, or working schedules based on their duty to accommodate individuals with disabilities. This job description does not constitute a written or implied contract of employment. 1. Maintain grant contract file. Maintain a complete and organized filing system of all grant contracts. Ensure current executed contracts are on file. Coordinate with supervisor if there are not contracts available. 2. Prepares all grant billings. Prepares timely and accurate billing of all grant contracts. This includes cost-based billings, fee-for-service billings, and all other types of grant and contract billings. Monitor grant deadlines and ensure mailing of prepared invoices. Ensure signatures are obtained within one day of due date and submitted timely. Coordinate with A/R to compare Billing/Contract Log and ensure Center Revenues are in alignment with G/L, budget, and other documentation. Consults supervisor on billing issues that require attention. Maintain an efficient system of filing grant invoices for easy access during audits or for reconciliation. Respond to requests for supporting documents to invoices Distribute copies of invoices or other billing information to Program Leadership. Coordinate with Client Services A/R Billing Supervisor or Team Leader in updating client fund sources pertaining to grants prior to and during month-end closing. Work with team during pre-billing audits of roster logs, system data, and note questions prior to TNWITS billing. 3. Submits required reports to grantors. Assist in the preparation of reports required by grantors such as United Way FS425/428, Title I grants, etc. May be asked to assist with data entry on quarterly state reports, or other reports required for auditors. 4. Review of Center (Accounts Payable) invoices pertaining to specific Federal or State Grants. Assists the Accounts Payable team by reviewing and coding invoices pertaining to specific Grant billings. Ensure expenses are allocated appropriately by reviewing GL detail prior to Grant billings. 5. Provides records for Audit. Compile copies of documents required during audits. Maintain complete and accurate records and documents on file in the grant contracts and billing electronic and paper copy files. 6. Preform other duties. Food Stamps. Receipts. Other duties to be assigned as necessary to achieve the mission and goals of the Grants Billing team. COMPENSATION: Starting salary for this position is approximately $18.97 /hr based on relevant experience and education. Schedule: Monday - Friday 8am - 5pm. QUALIFICATIONS - Grant Reimbursement Specialist Experience: Must have at least (3) years of experience in grant contracts or other contractual billings. Must have experience building and maintaining Excel spreadsheets. Must be able to maintain files in a highly organized manner. Understanding of electronic billing is a plus. Education / Knowledge : High school diploma or equivalent required. High proficiency in Microsoft Excel is required. Associates Degree in Accounting preferred. Physical: Long periods of computer use. Close eye work. Lifting up to 15 lbs. Job duties require frequent sitting, standing, walking, bending, and reaching. Some periods of stress may be experienced for a short duration while meeting deadlines. Location: Knox County, Tennessee Apply today to work where we care about you as an employee and where your hard work makes a difference! Helen Ross McNabb Center is an Equal Opportunity Employer. The Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment. Helen Ross McNabb Center conducts background checks, driver's license record, degree verification, and drug screens at hire. Employment is contingent upon clean drug screen, background check, and driving record. Additionally, certain programs are subject to TB Screening and/or testing. Bilingual applicants are encouraged to apply. PIdcbab0cce5-
Description: About the Organization TechTown Ops+ is a full-service solution designed to alleviate the administrative burden for small businesses, entrepreneurs, and nonprofits by offering expert HR, payroll, benefits administration, and finance/accounting support. Tailored for businesses at various growth stages, Ops+ handles essential back-end operations so owners can focus on strategic growth and innovation rather than paperwork About the Opportunity TechTown Ops+ is seeking a highly organized and detail-oriented Bookkeeping & Payroll Specialist to join our team. Ops+ is a growing Administrative Services Organization (ASO) that provides outsourced HR, payroll, and finance support to mission-driven organizations and small businesses. As demand for our services continues to grow, we're looking for a proactive, detail-oriented individual who thrives in a fast-paced, client-focused environment. This is a hands-on role for someone who enjoys digging into the day-to-day work-whether it's processing payroll, reconciling books, or keeping administrative operations running smoothly. The Bookkeeping & Payroll Specialist will have the opportunity to make an immediate impact by supporting our internal team and client organizations with essential financial and administrative tasks. The Impact You Will Make: Bookkeeping Record and categorize financial transactions in accounting software (QuickBooks & Bill) Reconcile bank and credit card statements monthly Generate and maintain accurate general ledger and journal entries Assist with monthly and year-end financial reports Maintain and organize financial records for client accounts Support budgeting, forecasting, and cash flow monitoring Assist with audit preparation and financial compliance tasks Prepare and send client invoices and monitor accounts receivable and accounts payable Payroll Process payroll for multiple clients accurately and on schedule (weekly, biweekly, or semi-monthly) Manage the onboarding of new employees into payroll systems Ensure compliance with federal, state, and local payroll tax laws Coordinate and ensure the successful filing and reconciliation of payroll taxes and related reports (e.g., 941, W-2s, 1099s) Handle payroll adjustments, garnishments, PTO tracking, and benefits deductions Provide responsive support to client inquiries about payroll, tax withholdings, and earnings Coordinate the HRIS system implementation for new clients Administrative Maintain digital and physical filing systems for clients and internal documents Support client onboarding by organizing documentation, contracts, and initial setup steps Prepare internal reports, presentations, and summaries using data from various departments Track and follow up on task deadlines and deliverables using project management tools Maintain CRM and internal tracking systems to ensure data accuracy Other duties as assigned Requirements: What You Will Bring to the Table: Bachelor's degree in Accounting, Finance, or a related field 3+ years of experience in bookkeeping and payroll processing, preferably in a client service or ASO/PEO setting Proficient in accounting-oriented software like QuickBooks and Strong understanding of GAAP, payroll regulations, and tax compliance Demonstrated experience with HRIS systems; Paylocity experience highly preferred Exceptional attention to detail and organizational skills Ability to manage multiple clients and deadlines with minimal supervision Excellent communication skills-written and verbal High degree of discretion and integrity in handling confidential information Would be nice to have: QuickBooks Bookkeeper Certification and QuickBooks Online Certification Level 1 Knowledge of ASO operational models and service delivery frameworks Certified Bookkeeper (CB) or Fundamental Payroll Certification (FPC) is a plus Salary: The budgeted salary range for this position starts at $60,000 and may be adjusted according to qualifications and experience. The Perks: TechTown offers generous health and dental plans as well as vision, life insurance, short-term disability, a 401(k) plan, and a team member assistance program. Full-time team members also receive: 100% TechTown paid Life, STD, and LTD benefits Wellness Inspired Workplace with a Wellness Program and onsite Wellness Room 5 Weeks of paid time off per year 23 paid holidays (including 2 weeks in December and 1 week in July) 10 Paid Mental Health Days per year $2500 Professional development stipend Retirement plan with employer matching up to 6%. Paid parental leave Creativity and innovation supported and encouraged by leadership Fulfillment and the knowledge of having made an impact in Detroit's economic growth Work Arrangements: This position is primarily an in-person role. We believe in-person work fosters better collaboration, stronger team dynamics, and more effective learning opportunities, especially for cross-functional projects and informal knowledge sharing. However, we also recognize the importance of flexibility. Therefore, this role allows for periodic remote work, subject to manager approval and departmental needs. The specific remote work schedule can be discussed during onboarding and revisited as needed to support organizational goals and individual work-life balance. Accessibility: At TechTown Detroit, we are committed to fostering an inclusive, accessible environment where all team members, clients, and tenants feel valued, respected, and supported. We are dedicated to building a workforce that reflects the communities in which we live and serve and creating an environment where everyone has the opportunity to reach their potential. If you are a candidate with a disability and need an accommodation to complete the application process, email our Human Resources department at . Include your full name, the best way to reach you, and the accommodation needed to assist you with the application process. PI48f04b5-
09/01/2025
Full time
Description: About the Organization TechTown Ops+ is a full-service solution designed to alleviate the administrative burden for small businesses, entrepreneurs, and nonprofits by offering expert HR, payroll, benefits administration, and finance/accounting support. Tailored for businesses at various growth stages, Ops+ handles essential back-end operations so owners can focus on strategic growth and innovation rather than paperwork About the Opportunity TechTown Ops+ is seeking a highly organized and detail-oriented Bookkeeping & Payroll Specialist to join our team. Ops+ is a growing Administrative Services Organization (ASO) that provides outsourced HR, payroll, and finance support to mission-driven organizations and small businesses. As demand for our services continues to grow, we're looking for a proactive, detail-oriented individual who thrives in a fast-paced, client-focused environment. This is a hands-on role for someone who enjoys digging into the day-to-day work-whether it's processing payroll, reconciling books, or keeping administrative operations running smoothly. The Bookkeeping & Payroll Specialist will have the opportunity to make an immediate impact by supporting our internal team and client organizations with essential financial and administrative tasks. The Impact You Will Make: Bookkeeping Record and categorize financial transactions in accounting software (QuickBooks & Bill) Reconcile bank and credit card statements monthly Generate and maintain accurate general ledger and journal entries Assist with monthly and year-end financial reports Maintain and organize financial records for client accounts Support budgeting, forecasting, and cash flow monitoring Assist with audit preparation and financial compliance tasks Prepare and send client invoices and monitor accounts receivable and accounts payable Payroll Process payroll for multiple clients accurately and on schedule (weekly, biweekly, or semi-monthly) Manage the onboarding of new employees into payroll systems Ensure compliance with federal, state, and local payroll tax laws Coordinate and ensure the successful filing and reconciliation of payroll taxes and related reports (e.g., 941, W-2s, 1099s) Handle payroll adjustments, garnishments, PTO tracking, and benefits deductions Provide responsive support to client inquiries about payroll, tax withholdings, and earnings Coordinate the HRIS system implementation for new clients Administrative Maintain digital and physical filing systems for clients and internal documents Support client onboarding by organizing documentation, contracts, and initial setup steps Prepare internal reports, presentations, and summaries using data from various departments Track and follow up on task deadlines and deliverables using project management tools Maintain CRM and internal tracking systems to ensure data accuracy Other duties as assigned Requirements: What You Will Bring to the Table: Bachelor's degree in Accounting, Finance, or a related field 3+ years of experience in bookkeeping and payroll processing, preferably in a client service or ASO/PEO setting Proficient in accounting-oriented software like QuickBooks and Strong understanding of GAAP, payroll regulations, and tax compliance Demonstrated experience with HRIS systems; Paylocity experience highly preferred Exceptional attention to detail and organizational skills Ability to manage multiple clients and deadlines with minimal supervision Excellent communication skills-written and verbal High degree of discretion and integrity in handling confidential information Would be nice to have: QuickBooks Bookkeeper Certification and QuickBooks Online Certification Level 1 Knowledge of ASO operational models and service delivery frameworks Certified Bookkeeper (CB) or Fundamental Payroll Certification (FPC) is a plus Salary: The budgeted salary range for this position starts at $60,000 and may be adjusted according to qualifications and experience. The Perks: TechTown offers generous health and dental plans as well as vision, life insurance, short-term disability, a 401(k) plan, and a team member assistance program. Full-time team members also receive: 100% TechTown paid Life, STD, and LTD benefits Wellness Inspired Workplace with a Wellness Program and onsite Wellness Room 5 Weeks of paid time off per year 23 paid holidays (including 2 weeks in December and 1 week in July) 10 Paid Mental Health Days per year $2500 Professional development stipend Retirement plan with employer matching up to 6%. Paid parental leave Creativity and innovation supported and encouraged by leadership Fulfillment and the knowledge of having made an impact in Detroit's economic growth Work Arrangements: This position is primarily an in-person role. We believe in-person work fosters better collaboration, stronger team dynamics, and more effective learning opportunities, especially for cross-functional projects and informal knowledge sharing. However, we also recognize the importance of flexibility. Therefore, this role allows for periodic remote work, subject to manager approval and departmental needs. The specific remote work schedule can be discussed during onboarding and revisited as needed to support organizational goals and individual work-life balance. Accessibility: At TechTown Detroit, we are committed to fostering an inclusive, accessible environment where all team members, clients, and tenants feel valued, respected, and supported. We are dedicated to building a workforce that reflects the communities in which we live and serve and creating an environment where everyone has the opportunity to reach their potential. If you are a candidate with a disability and need an accommodation to complete the application process, email our Human Resources department at . Include your full name, the best way to reach you, and the accommodation needed to assist you with the application process. PI48f04b5-
Description Summary: The Accounts Payable (AP) Specialist Senior is responsible for executing critical tasks within the accounts payable function, ensuring accuracy, compliance, and efficiency in financial transactions. This role requires extensive full-cycle accounts payable experience, strong analytical skills, and the ability to collaborate with internal departments and external vendors. The Senior AP Specialist will play a key role in optimizing AP processes, resolving complex payment-related issues, and supporting financial integrity and operational excellence within the organization. Responsibilities: Meets expectations of the applicable OneCHRISTUS Competencies: Leader of Self, Leader of Others, or Leader of Leaders. Perform daily audits to validate completeness and accuracy of invoices. Foster a culture of accountability and demonstrate good teamwork through actions and job performance. Manage and maintain relationships with internal and external stakeholders by ensuring a timely response. Demonstrate strong customer service while upholding CHRISTUS Health's core values. Provide support for month-end close processes and projects. Ensure efficient operation and compliance with CHRISTUS policies, healthcare industry regulations (i. e., HIPAA), and internal controls. Coordinate and support internal and external audits. Collaborate with colleagues across departments to contribute to a positive work environment. Analyze exceptions and resolve internal/external stakeholder concerns. Utilize Excel and technology tools effectively to manage spreadsheets, financial software, and automation processes. Apply basic accounting knowledge to maintain accurate financial records. Adapt to process changes, system upgrades, and evolving business needs with a willingness to learn. Maintain confidentiality and integrity when handling sensitive financial information with professionalism and ethical responsibility. Manage time effectively to balance daily responsibilities, meet deadlines, and maintain efficiency. Effective written and verbal communication and interpersonal skills. Ability to work independently and meet deadlines in a fast-paced environment. Perform other duties and responsibilities as assigned. Job Requirements: Education/Skills High School diploma or equivalent required. Business, Finance, or Accounting degree preferred. Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint) Bilingual (Spanish/English) is preferred Experience 3+ years of AP experience or related field is required. Healthcare experience is preferred. Infor/Lawson or other large ERP Systems. Previous ServiceNow exposure is a plus. Licenses, Registrations, or Certifications The following professional certifications are preferred: APM (Accounts Payable Manager) CAPP (Certified Accounts Payable Professional) CAPA (Certified Accounts Payable Associate) CPA (Certified Public Accountant) APPM (Accredited Procure-to-Pay Manager) Work Schedule: 8AM - 5PM Monday-Friday Work Type: Full Time
09/01/2025
Full time
Description Summary: The Accounts Payable (AP) Specialist Senior is responsible for executing critical tasks within the accounts payable function, ensuring accuracy, compliance, and efficiency in financial transactions. This role requires extensive full-cycle accounts payable experience, strong analytical skills, and the ability to collaborate with internal departments and external vendors. The Senior AP Specialist will play a key role in optimizing AP processes, resolving complex payment-related issues, and supporting financial integrity and operational excellence within the organization. Responsibilities: Meets expectations of the applicable OneCHRISTUS Competencies: Leader of Self, Leader of Others, or Leader of Leaders. Perform daily audits to validate completeness and accuracy of invoices. Foster a culture of accountability and demonstrate good teamwork through actions and job performance. Manage and maintain relationships with internal and external stakeholders by ensuring a timely response. Demonstrate strong customer service while upholding CHRISTUS Health's core values. Provide support for month-end close processes and projects. Ensure efficient operation and compliance with CHRISTUS policies, healthcare industry regulations (i. e., HIPAA), and internal controls. Coordinate and support internal and external audits. Collaborate with colleagues across departments to contribute to a positive work environment. Analyze exceptions and resolve internal/external stakeholder concerns. Utilize Excel and technology tools effectively to manage spreadsheets, financial software, and automation processes. Apply basic accounting knowledge to maintain accurate financial records. Adapt to process changes, system upgrades, and evolving business needs with a willingness to learn. Maintain confidentiality and integrity when handling sensitive financial information with professionalism and ethical responsibility. Manage time effectively to balance daily responsibilities, meet deadlines, and maintain efficiency. Effective written and verbal communication and interpersonal skills. Ability to work independently and meet deadlines in a fast-paced environment. Perform other duties and responsibilities as assigned. Job Requirements: Education/Skills High School diploma or equivalent required. Business, Finance, or Accounting degree preferred. Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint) Bilingual (Spanish/English) is preferred Experience 3+ years of AP experience or related field is required. Healthcare experience is preferred. Infor/Lawson or other large ERP Systems. Previous ServiceNow exposure is a plus. Licenses, Registrations, or Certifications The following professional certifications are preferred: APM (Accounts Payable Manager) CAPP (Certified Accounts Payable Professional) CAPA (Certified Accounts Payable Associate) CPA (Certified Public Accountant) APPM (Accredited Procure-to-Pay Manager) Work Schedule: 8AM - 5PM Monday-Friday Work Type: Full Time
Description Summary: The Accounts Payable (AP) Specialist Senior is responsible for executing critical tasks within the accounts payable function, ensuring accuracy, compliance, and efficiency in financial transactions. This role requires extensive full-cycle accounts payable experience, strong analytical skills, and the ability to collaborate with internal departments and external vendors. The Senior AP Specialist will play a key role in optimizing AP processes, resolving complex payment-related issues, and supporting financial integrity and operational excellence within the organization. Responsibilities: Meets expectations of the applicable OneCHRISTUS Competencies: Leader of Self, Leader of Others, or Leader of Leaders. Perform daily audits to validate completeness and accuracy of invoices. Foster a culture of accountability and demonstrate good teamwork through actions and job performance. Manage and maintain relationships with internal and external stakeholders by ensuring a timely response. Demonstrate strong customer service while upholding CHRISTUS Health's core values. Provide support for month-end close processes and projects. Ensure efficient operation and compliance with CHRISTUS policies, healthcare industry regulations (i. e., HIPAA), and internal controls. Coordinate and support internal and external audits. Collaborate with colleagues across departments to contribute to a positive work environment. Analyze exceptions and resolve internal/external stakeholder concerns. Utilize Excel and technology tools effectively to manage spreadsheets, financial software, and automation processes. Apply basic accounting knowledge to maintain accurate financial records. Adapt to process changes, system upgrades, and evolving business needs with a willingness to learn. Maintain confidentiality and integrity when handling sensitive financial information with professionalism and ethical responsibility. Manage time effectively to balance daily responsibilities, meet deadlines, and maintain efficiency. Effective written and verbal communication and interpersonal skills. Ability to work independently and meet deadlines in a fast-paced environment. Perform other duties and responsibilities as assigned. Job Requirements: Education/Skills High School diploma or equivalent required. Business, Finance, or Accounting degree preferred. Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint) Bilingual (Spanish/English) is preferred Experience 3+ years of AP experience or related field is required. Healthcare experience is preferred. Infor/Lawson or other large ERP Systems. Previous ServiceNow exposure is a plus. Licenses, Registrations, or Certifications The following professional certifications are preferred: APM (Accounts Payable Manager) CAPP (Certified Accounts Payable Professional) CAPA (Certified Accounts Payable Associate) CPA (Certified Public Accountant) APPM (Accredited Procure-to-Pay Manager) Work Schedule: 7AM - 5PM Work Type: Full Time
09/01/2025
Full time
Description Summary: The Accounts Payable (AP) Specialist Senior is responsible for executing critical tasks within the accounts payable function, ensuring accuracy, compliance, and efficiency in financial transactions. This role requires extensive full-cycle accounts payable experience, strong analytical skills, and the ability to collaborate with internal departments and external vendors. The Senior AP Specialist will play a key role in optimizing AP processes, resolving complex payment-related issues, and supporting financial integrity and operational excellence within the organization. Responsibilities: Meets expectations of the applicable OneCHRISTUS Competencies: Leader of Self, Leader of Others, or Leader of Leaders. Perform daily audits to validate completeness and accuracy of invoices. Foster a culture of accountability and demonstrate good teamwork through actions and job performance. Manage and maintain relationships with internal and external stakeholders by ensuring a timely response. Demonstrate strong customer service while upholding CHRISTUS Health's core values. Provide support for month-end close processes and projects. Ensure efficient operation and compliance with CHRISTUS policies, healthcare industry regulations (i. e., HIPAA), and internal controls. Coordinate and support internal and external audits. Collaborate with colleagues across departments to contribute to a positive work environment. Analyze exceptions and resolve internal/external stakeholder concerns. Utilize Excel and technology tools effectively to manage spreadsheets, financial software, and automation processes. Apply basic accounting knowledge to maintain accurate financial records. Adapt to process changes, system upgrades, and evolving business needs with a willingness to learn. Maintain confidentiality and integrity when handling sensitive financial information with professionalism and ethical responsibility. Manage time effectively to balance daily responsibilities, meet deadlines, and maintain efficiency. Effective written and verbal communication and interpersonal skills. Ability to work independently and meet deadlines in a fast-paced environment. Perform other duties and responsibilities as assigned. Job Requirements: Education/Skills High School diploma or equivalent required. Business, Finance, or Accounting degree preferred. Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint) Bilingual (Spanish/English) is preferred Experience 3+ years of AP experience or related field is required. Healthcare experience is preferred. Infor/Lawson or other large ERP Systems. Previous ServiceNow exposure is a plus. Licenses, Registrations, or Certifications The following professional certifications are preferred: APM (Accounts Payable Manager) CAPP (Certified Accounts Payable Professional) CAPA (Certified Accounts Payable Associate) CPA (Certified Public Accountant) APPM (Accredited Procure-to-Pay Manager) Work Schedule: 7AM - 5PM Work Type: Full Time
Come work for Marimn Health - voted one of the Best Places to Work in the Inland Northwest in 2018, 2019, 2020, 2021, 2022 AND 2023 and Modern Healthcare's Family Friendliest Employer in 2020! Fantastic benefits, flexible schedules, paid holidays and ability to choose vacation times! Your employer paid benefits include: Medical, Dental, Prescription, and Vision for employee and all legal dependents. 401(k) plan with 5% employer match after 1 year of employment. Employer paid life insurance. Short and long term disability. Generous PTO with the ability to earn additional personal days. Please note that this position is in Plummer, ID. Carpool opportunities are available. QUALIFICATIONS: Bachelor's degree in accounting, Finance, or a related field. Five years of payroll or accounting experience required. Proficient with Microsoft Office Suite, especially Excel. Experience with MIP Fund Accounting preferred. Excellent verbal and written communication skills. Strong ten-key calculator proficiency. Ability to collaborate with multiple departments on projects. ADA ESSENTIAL FUNCTIONS: Hearing: within normal limits with or without use of corrective hearing devices. Vision: adequate to read 12-point type with or without use of corrective lenses. Must be able to verbally interact with staff, clients, and public. Manual dexterity of hands/fingers for writing and data entry. Able to lift up to 20 lbs. Standing 10-25% of the day. Walking 10-25% of the day. Pushing up to 40 lbs. Pulling up to 30 lbs. Ability to handle high stress levels, multiple demands, and deadlines. RESPONSIBILITIES: Prepares, enters, and reviews journal entries and general ledger transactions. Reconciles financial data and accounts, to include Vendor Statements, credit card statements. Assists in accounts payable to include invoice matching, data entry, and check and ACH payments. Monitors accounts receivable, post receipts, and assist with follow-up as needed. Supports month-end and year-end close procedures including accruals, balance sheet reconciliations and account analysis. Helps with preparation of financial reports and statements. Responds to internal budget inquiries regarding budgets, purchase orders, and expense tracking Maintains accurate and organized financial records and supporting documentation Assists with fixed asset tracking and depreciation schedules Collaborates with the Grants team to ensure proper allocation and compliance of funds. Provides documentation and assistance during audits, site visits and external reviews. Maintains confidentiality regarding all financial and organizational information. Provides administrative and project support to the Accounting Manager and CFO as needed. Assists in processing bi-weekly payroll for Marimn Health and the Foundation for CDA Tribal Youth, including benefit deductions and payroll tax reporting. Collaborates with the HR department on payroll data entry support, timesheet tracking, and employee file audits. Maintains strict confidentiality across all payroll duties. Reconciles payroll general ledger accounts and assist in year-end W-2 Processing Ensures compliance with internal financial controls and tribal, state and federal regulations. Provides administrative and project support to the Accounting Manager and CFO as needed. Participates in internal training sessions and cross-training within the finance team to ensure continuity of operations. Participates in team meetings, process improvement initiatives, and software system upgrades or training. Upholds strict confidentiality in all aspects of financial and personnel data handling Other duties as assigned. PM22 PI37b027badbcd-8616
09/01/2025
Full time
Come work for Marimn Health - voted one of the Best Places to Work in the Inland Northwest in 2018, 2019, 2020, 2021, 2022 AND 2023 and Modern Healthcare's Family Friendliest Employer in 2020! Fantastic benefits, flexible schedules, paid holidays and ability to choose vacation times! Your employer paid benefits include: Medical, Dental, Prescription, and Vision for employee and all legal dependents. 401(k) plan with 5% employer match after 1 year of employment. Employer paid life insurance. Short and long term disability. Generous PTO with the ability to earn additional personal days. Please note that this position is in Plummer, ID. Carpool opportunities are available. QUALIFICATIONS: Bachelor's degree in accounting, Finance, or a related field. Five years of payroll or accounting experience required. Proficient with Microsoft Office Suite, especially Excel. Experience with MIP Fund Accounting preferred. Excellent verbal and written communication skills. Strong ten-key calculator proficiency. Ability to collaborate with multiple departments on projects. ADA ESSENTIAL FUNCTIONS: Hearing: within normal limits with or without use of corrective hearing devices. Vision: adequate to read 12-point type with or without use of corrective lenses. Must be able to verbally interact with staff, clients, and public. Manual dexterity of hands/fingers for writing and data entry. Able to lift up to 20 lbs. Standing 10-25% of the day. Walking 10-25% of the day. Pushing up to 40 lbs. Pulling up to 30 lbs. Ability to handle high stress levels, multiple demands, and deadlines. RESPONSIBILITIES: Prepares, enters, and reviews journal entries and general ledger transactions. Reconciles financial data and accounts, to include Vendor Statements, credit card statements. Assists in accounts payable to include invoice matching, data entry, and check and ACH payments. Monitors accounts receivable, post receipts, and assist with follow-up as needed. Supports month-end and year-end close procedures including accruals, balance sheet reconciliations and account analysis. Helps with preparation of financial reports and statements. Responds to internal budget inquiries regarding budgets, purchase orders, and expense tracking Maintains accurate and organized financial records and supporting documentation Assists with fixed asset tracking and depreciation schedules Collaborates with the Grants team to ensure proper allocation and compliance of funds. Provides documentation and assistance during audits, site visits and external reviews. Maintains confidentiality regarding all financial and organizational information. Provides administrative and project support to the Accounting Manager and CFO as needed. Assists in processing bi-weekly payroll for Marimn Health and the Foundation for CDA Tribal Youth, including benefit deductions and payroll tax reporting. Collaborates with the HR department on payroll data entry support, timesheet tracking, and employee file audits. Maintains strict confidentiality across all payroll duties. Reconciles payroll general ledger accounts and assist in year-end W-2 Processing Ensures compliance with internal financial controls and tribal, state and federal regulations. Provides administrative and project support to the Accounting Manager and CFO as needed. Participates in internal training sessions and cross-training within the finance team to ensure continuity of operations. Participates in team meetings, process improvement initiatives, and software system upgrades or training. Upholds strict confidentiality in all aspects of financial and personnel data handling Other duties as assigned. PM22 PI37b027badbcd-8616
Description: NALS Apartment Homes is a fully integrated real estate investment firm engaged in the acquisition, ownership, and management of multifamily apartment communities. Headquartered in Santa Barbara, California - NALS owns and manages over 16,000 apartment homes throughout the United States. Our success remains grounded in disciplined investing principles and a company culture of collaboration and excellence. Friendly, professional team members across the nation work hard to provide our residents a quality place to call home. By providing more amenities, more service, and more value, we strive to make apartment living both enjoyable and easy. Benefits and Perks Starting annual compensation: $65k - $70k DOE Job Type: Full-time; in office Medical, dental, vision, life and disability insurance 401(k) with generous employer match Employee assistance program Health & Wellness programs Employee referral bonus 10+ days of paid time off Lunch provided twice a week Office snacks including unlimited coffee Amazing opportunities for career progression Along with tons of other great benefits and amazing perks! General Purpose of Job Under the supervision of the Controller and Accounting Manager, performs a variety of accounting functions by standard procedures in general accounting, accounts payable, accounts receivable, or related financial areas. The Accounting Specialist is responsible for the following Print cash sheets Review bank reports verifying deposits & research discrepancies/collect processor report NSF's - notify property of any NSF's Process credit card refunds/voids Handle property accounting issues Review A/P batches to actual invoices then submit A/P batches to operations for approval Post A/P and prepare check batches for printing Mail out checks/post auto-draft utility JE's SDR review and process Review utility spreadsheet for discrepancies Tax and Insurance Impounds CRS and Sales Tax payments Prepare bank deposits Monthly bank reconciliations Create an email relating to accounting errors Emergency check processing Review petty cash statements Review property month-end pre-close Create/approve new vendor codes (once W-9 and insurance certificate (if req.) have been submitted) in Yardi Systems Enter year-end vendor totals for preparation of 1099's Perform additional duties, responsibilities, or projects as assigned Requirements: This position requires an understanding of accounting principles and works well with numbers. Ability to work with others in stressful situations. Microsoft Office, Yardi and property management accounting experience is a plus! HR Related/Physical Demands Job is intermittently sedentary but requires mobility (i.e., climb stairs) Will use some repetitive motion of hand-wrist in computer use and writing Work in a typical office setting Emotional stability and personal maturity are important attributes in this position Must handle stressful, urgent, novel and diverse work situations on a daily basis Attendance and punctuality are essential for success in this position Lifting up to 20 pounds To learn more about us, follow us on facebook and Instagram . Compensation details: 0 Yearly Salary PIb4d998a1c9ae-9607
09/01/2025
Full time
Description: NALS Apartment Homes is a fully integrated real estate investment firm engaged in the acquisition, ownership, and management of multifamily apartment communities. Headquartered in Santa Barbara, California - NALS owns and manages over 16,000 apartment homes throughout the United States. Our success remains grounded in disciplined investing principles and a company culture of collaboration and excellence. Friendly, professional team members across the nation work hard to provide our residents a quality place to call home. By providing more amenities, more service, and more value, we strive to make apartment living both enjoyable and easy. Benefits and Perks Starting annual compensation: $65k - $70k DOE Job Type: Full-time; in office Medical, dental, vision, life and disability insurance 401(k) with generous employer match Employee assistance program Health & Wellness programs Employee referral bonus 10+ days of paid time off Lunch provided twice a week Office snacks including unlimited coffee Amazing opportunities for career progression Along with tons of other great benefits and amazing perks! General Purpose of Job Under the supervision of the Controller and Accounting Manager, performs a variety of accounting functions by standard procedures in general accounting, accounts payable, accounts receivable, or related financial areas. The Accounting Specialist is responsible for the following Print cash sheets Review bank reports verifying deposits & research discrepancies/collect processor report NSF's - notify property of any NSF's Process credit card refunds/voids Handle property accounting issues Review A/P batches to actual invoices then submit A/P batches to operations for approval Post A/P and prepare check batches for printing Mail out checks/post auto-draft utility JE's SDR review and process Review utility spreadsheet for discrepancies Tax and Insurance Impounds CRS and Sales Tax payments Prepare bank deposits Monthly bank reconciliations Create an email relating to accounting errors Emergency check processing Review petty cash statements Review property month-end pre-close Create/approve new vendor codes (once W-9 and insurance certificate (if req.) have been submitted) in Yardi Systems Enter year-end vendor totals for preparation of 1099's Perform additional duties, responsibilities, or projects as assigned Requirements: This position requires an understanding of accounting principles and works well with numbers. Ability to work with others in stressful situations. Microsoft Office, Yardi and property management accounting experience is a plus! HR Related/Physical Demands Job is intermittently sedentary but requires mobility (i.e., climb stairs) Will use some repetitive motion of hand-wrist in computer use and writing Work in a typical office setting Emotional stability and personal maturity are important attributes in this position Must handle stressful, urgent, novel and diverse work situations on a daily basis Attendance and punctuality are essential for success in this position Lifting up to 20 pounds To learn more about us, follow us on facebook and Instagram . Compensation details: 0 Yearly Salary PIb4d998a1c9ae-9607
SHOUP LEGAL, A PROFESSIONAL LAW CORPORATION
Murrieta, California
Are you detail-oriented? Do you enjoy preparing invoices, processing accounts payable, collecting payments, reconciling accounts and preparing financial reports? Is a positive work environment where you feel part of a team important to you? If so, you might be the perfect candidate for our Billing and Accounts Payable Specialist position. We need a highly organized, upbeat and motivated professional to join our AMAZING team. We need a self-motivated, team player to support our office and clients. You will need to make organization a priority as well as timely and accurately managing all AR/AP processing and financial reporting. Your attention to detail is highly valuable. Compensation: $18 - $25 hourly Responsibilities: Prepare and generate final invoices and send to clients in accordance with the Firm s policies and procedures for time-keeping, billing, and expense tracking Process payments in accordance with the Firm s policies and schedules for accepting payments Manage the law firm trust accounts and client billing list Oversee A/R collection including contacting clients to obtain payment Work with clients to address questions and concerns related to billing and payment and provide customer service to resolve issues Setup and maintain all vendor accounts and process payments timely and accurately Review and reconcile invoice discrepancies Reconcile various accounts monthly Enter all transactions in QuickBooks timely Prepare weekly/monthly financial reports for Managing Attorney Qualifications: Associate s Degree required Must be able to demonstrate proper grammar, proofreading, critical thinking, and business writing Must have at least two years experience as a billing and accounts payable assistant in a professional service business, preferably in a law firm Will have at least two years experience with QuickBooks Will be organized and efficient, comfortable with various types of accounting software, and demonstrate proficiency with MS Office. Strong excel knowledge is preferred About Company Shoup Legal, A Professional Law Corporation is an Estate Planning, Trust Administration, Probate, and Business Law firm located in beautiful Murrieta, California. Our firm focuses on leveraging technology and five-star customer service to provide an experience not seen in other firms. We believe in empowering our staff to go above and beyond for clients in their most desperate hours of need. We take pride in the amazing team that we ve helped build at Shoup Legal and are looking for candidates who want to take their careers to the next level.
07/21/2022
Full time
Are you detail-oriented? Do you enjoy preparing invoices, processing accounts payable, collecting payments, reconciling accounts and preparing financial reports? Is a positive work environment where you feel part of a team important to you? If so, you might be the perfect candidate for our Billing and Accounts Payable Specialist position. We need a highly organized, upbeat and motivated professional to join our AMAZING team. We need a self-motivated, team player to support our office and clients. You will need to make organization a priority as well as timely and accurately managing all AR/AP processing and financial reporting. Your attention to detail is highly valuable. Compensation: $18 - $25 hourly Responsibilities: Prepare and generate final invoices and send to clients in accordance with the Firm s policies and procedures for time-keeping, billing, and expense tracking Process payments in accordance with the Firm s policies and schedules for accepting payments Manage the law firm trust accounts and client billing list Oversee A/R collection including contacting clients to obtain payment Work with clients to address questions and concerns related to billing and payment and provide customer service to resolve issues Setup and maintain all vendor accounts and process payments timely and accurately Review and reconcile invoice discrepancies Reconcile various accounts monthly Enter all transactions in QuickBooks timely Prepare weekly/monthly financial reports for Managing Attorney Qualifications: Associate s Degree required Must be able to demonstrate proper grammar, proofreading, critical thinking, and business writing Must have at least two years experience as a billing and accounts payable assistant in a professional service business, preferably in a law firm Will have at least two years experience with QuickBooks Will be organized and efficient, comfortable with various types of accounting software, and demonstrate proficiency with MS Office. Strong excel knowledge is preferred About Company Shoup Legal, A Professional Law Corporation is an Estate Planning, Trust Administration, Probate, and Business Law firm located in beautiful Murrieta, California. Our firm focuses on leveraging technology and five-star customer service to provide an experience not seen in other firms. We believe in empowering our staff to go above and beyond for clients in their most desperate hours of need. We take pride in the amazing team that we ve helped build at Shoup Legal and are looking for candidates who want to take their careers to the next level.
Nestled at the base of Vail Mountain, along the banks of Gore Creek, Grand Hyatt Vail is located in the heart of Vail Valley within the Cascade Village neighborhood. Featuring Vail's premier open-air chairlift directly next to our spacious ski valet and rental shop, Grand Hyatt Vail offers the most convenient access to Vail Mountain, adventure, and respite. From skiing and snowboarding, seasonally inspired resort activities, and luxurious amenities, Grand Hyatt Vail has something for everyone. Enjoy an array of Colorado inspired dining options, comfortable guest rooms and warm hospitality at Vail's premier ski-in/ski-out resort. Grand Hyatt Vail is seeking colleagues with unmatched service. We care for people so they can be their best. The staff accountant will assist Finance leaders in executing the daily tasks of the accounting department. The primary responsibilities of this position will be to perform general cashier duties, assist in accounts payable and accounts receivable, perform daily reconciliations, and assist in month end functions and other misc. tasks as assigned. The budgeted range for this position is starting at $20.00 per hour, and can be flexible based on experience. Actual pay will be commensurate with experience. Why Work at Hyatt? - Enjoy free meals in our colleague cafeteria for every shift worked - Free parking on-site - 1 hour of sick pay earned for every 30 hours worked, up to 48 hours/year - Discounted & Complimentary hotel room nights - Medical, Dental, Vision Insurance - (Full-Time colleagues) - Flexible Spending Account (Full-Time colleagues) - Retirement Savings Plan - Basic Life Insurance - PTO earned based on hours worked, up to 17 days in your first year (Full-Time & Part-Time) - Opportunities to work around the world with Hyatt Hotels and Resorts - End of Season Ski Pass Bonus Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether its career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you. Our Values: Respect | Integrity | Humility | Empathy | Creativity | Fun
02/25/2022
Full time
Nestled at the base of Vail Mountain, along the banks of Gore Creek, Grand Hyatt Vail is located in the heart of Vail Valley within the Cascade Village neighborhood. Featuring Vail's premier open-air chairlift directly next to our spacious ski valet and rental shop, Grand Hyatt Vail offers the most convenient access to Vail Mountain, adventure, and respite. From skiing and snowboarding, seasonally inspired resort activities, and luxurious amenities, Grand Hyatt Vail has something for everyone. Enjoy an array of Colorado inspired dining options, comfortable guest rooms and warm hospitality at Vail's premier ski-in/ski-out resort. Grand Hyatt Vail is seeking colleagues with unmatched service. We care for people so they can be their best. The staff accountant will assist Finance leaders in executing the daily tasks of the accounting department. The primary responsibilities of this position will be to perform general cashier duties, assist in accounts payable and accounts receivable, perform daily reconciliations, and assist in month end functions and other misc. tasks as assigned. The budgeted range for this position is starting at $20.00 per hour, and can be flexible based on experience. Actual pay will be commensurate with experience. Why Work at Hyatt? - Enjoy free meals in our colleague cafeteria for every shift worked - Free parking on-site - 1 hour of sick pay earned for every 30 hours worked, up to 48 hours/year - Discounted & Complimentary hotel room nights - Medical, Dental, Vision Insurance - (Full-Time colleagues) - Flexible Spending Account (Full-Time colleagues) - Retirement Savings Plan - Basic Life Insurance - PTO earned based on hours worked, up to 17 days in your first year (Full-Time & Part-Time) - Opportunities to work around the world with Hyatt Hotels and Resorts - End of Season Ski Pass Bonus Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether its career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you. Our Values: Respect | Integrity | Humility | Empathy | Creativity | Fun
Business Services Firm located in Culver City is looking to hire a strong Sr. Accounts Payables Specialist who has 5-6 years of experience processing 250 invoices weekly. This position will also require someone to be proficient in advanced excel, computer savvy and able to communicate effectively with all levels of management. REQUIREMENTS: Degree in Accounting and/or 5-6 years of experience Advanced Excel Detailed oriented Excellent written & verbal communication skills **PLEASE EMAIL OR CALL FOR MORE DETAILS** AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
11/08/2021
Full time
Business Services Firm located in Culver City is looking to hire a strong Sr. Accounts Payables Specialist who has 5-6 years of experience processing 250 invoices weekly. This position will also require someone to be proficient in advanced excel, computer savvy and able to communicate effectively with all levels of management. REQUIREMENTS: Degree in Accounting and/or 5-6 years of experience Advanced Excel Detailed oriented Excellent written & verbal communication skills **PLEASE EMAIL OR CALL FOR MORE DETAILS** AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
Overview: The Disbursements Specialist - Payroll, processes remittances of payroll liabilities for the system, to include court ordered deductions, in a timely and accurate manner as well as assists employees with payroll inquiries. The Disbursements Specialist - Payroll, is under the general direction of the Director System Disbursements, and works Monday - Friday 8:00 a.m. - 4:30 p.m. Employee is subject to call back and overtime as required. Responsibilities: Processes remittances of all payroll liabilities for the system as assigned. Assists employees, timekeepers, and directors with inquiries and requests for information. Maintains Time & Attendance authorization database. Enters direct deposits and W-4's as necessary. Processes Accounts Payable invoices as assigned. Monitors invoices/vendors for 1099 taxability. Assimilate checks with payment advices and ensure prompt mailing to recipients. Performs related responsibilities as required or directed. Qualifications: EDUCATION: Requires high school diploma. LICENSURE, REGISTRATION, CERTIFICATION: None required. EXPERIENCE: Payroll and accounts payable processes and principles as acquired with three - five years of related experience.
09/25/2021
Full time
Overview: The Disbursements Specialist - Payroll, processes remittances of payroll liabilities for the system, to include court ordered deductions, in a timely and accurate manner as well as assists employees with payroll inquiries. The Disbursements Specialist - Payroll, is under the general direction of the Director System Disbursements, and works Monday - Friday 8:00 a.m. - 4:30 p.m. Employee is subject to call back and overtime as required. Responsibilities: Processes remittances of all payroll liabilities for the system as assigned. Assists employees, timekeepers, and directors with inquiries and requests for information. Maintains Time & Attendance authorization database. Enters direct deposits and W-4's as necessary. Processes Accounts Payable invoices as assigned. Monitors invoices/vendors for 1099 taxability. Assimilate checks with payment advices and ensure prompt mailing to recipients. Performs related responsibilities as required or directed. Qualifications: EDUCATION: Requires high school diploma. LICENSURE, REGISTRATION, CERTIFICATION: None required. EXPERIENCE: Payroll and accounts payable processes and principles as acquired with three - five years of related experience.
Devereux Advanced Behavioral Health
Phoenix, Arizona
Description: Are you an Financial Support Specialist who has been thinking that it might be time to make a change? Have you been keeping your eyes open for a new opportunity? Wishing you worked for a company that offers a culture where everyone on the team is valued and the office environment is stimulating and the company promotes an opportunity to GROW? Well then, it is time for you to make a change! Opportunity to Start Immediately! Being a Financial Support Specialist at Devereux has its Advantages You will work with other dedicated professionals who share your passion for helping individuals in need. We offer: A great culture with a supportive team structure Growth opportunities that allow you to expand your skills Student loan debt assistance Generous Employee Referrral Program with a fast payout milestone Schedule: Monday - Friday 8:00am - 5:00pm Quality Low-Cost Benefits - Medical, Dental, Vision (30-day benefit eligibility waiting period for new hires!) Devereux Advanced Behavioral Health Arizona provides programs and services for children/adolescents/adults with behavioral health diagnoses. Located in Phoenix, AZ, the Financial Support Specialist will be under the direction of the Director of Finance, acts as a support to the Finance Department. This position is the liaison between the financial department and Devereux Arizona programs. Performs billing and collection duties for assigned funders. Completes all EHR adjustments and ensures thorough paperwork. Acts as a back-up for accounts payable and payment posting responsibilities. Completes authorization functions that include obtaining timely and accurate authorizations. Provide appropriate follow up for authorization and census programming as deemed necessary. keywords: purchasing, finance support, finance, accounting, business management, non-profit, medical, behavioral health, now hiring, full time, finance specialist, financial specialist, financial support, accounts payable, finance aide, financial aide specialist, accounting support, financial support specialist, accounts receivable, ap specialist, ehr, billing, collections Qualifications: EDUCATION: High School diploma/GED is required. EXPERIENCE: One (1) year of finance experience in a healthcare setting preferred. Must have strong documentation, assessment, and computer skills. Familiarity with generally accepted accounting procedures preferred. Experience with AR in a healthcare setting preferred. OTHER: Must be 21 years of age or older (per licensing standards) Available to attend the required paid one week New Hire Orientation (Monday-Friday 8:30am-5:00pm) Valid Arizona Driver's License & pass DMV 39-month history check Current AZ Fingerprint Clearance Card with no restrictions (or eligibility to obtain with no restrictions) Pre-employment Physical and Job Demand Assessment (if applicable) Drug test within 24hrs of offer w/ negative results Must possess and maintain valid driver's license What is Devereux doing to support and protect the health and safety of our staff during the COVID-19 pandemic? Devereux is committed to the health and safety of our staff. All Devereux centers have formal infectious-disease and emergency-management plans tailored to specifically address the unique aspects of communicable disease prevention including COVID-19. We adhere to all mandates and guidelines in accordance with the Centers for Disease Control and Prevention (CDC) and the World Health Organization and practice all protocols that protect the health and safety of our staff. To learn more of how Devereux is supporting and protecting our staff during the pandemic, please visit .
09/25/2021
Full time
Description: Are you an Financial Support Specialist who has been thinking that it might be time to make a change? Have you been keeping your eyes open for a new opportunity? Wishing you worked for a company that offers a culture where everyone on the team is valued and the office environment is stimulating and the company promotes an opportunity to GROW? Well then, it is time for you to make a change! Opportunity to Start Immediately! Being a Financial Support Specialist at Devereux has its Advantages You will work with other dedicated professionals who share your passion for helping individuals in need. We offer: A great culture with a supportive team structure Growth opportunities that allow you to expand your skills Student loan debt assistance Generous Employee Referrral Program with a fast payout milestone Schedule: Monday - Friday 8:00am - 5:00pm Quality Low-Cost Benefits - Medical, Dental, Vision (30-day benefit eligibility waiting period for new hires!) Devereux Advanced Behavioral Health Arizona provides programs and services for children/adolescents/adults with behavioral health diagnoses. Located in Phoenix, AZ, the Financial Support Specialist will be under the direction of the Director of Finance, acts as a support to the Finance Department. This position is the liaison between the financial department and Devereux Arizona programs. Performs billing and collection duties for assigned funders. Completes all EHR adjustments and ensures thorough paperwork. Acts as a back-up for accounts payable and payment posting responsibilities. Completes authorization functions that include obtaining timely and accurate authorizations. Provide appropriate follow up for authorization and census programming as deemed necessary. keywords: purchasing, finance support, finance, accounting, business management, non-profit, medical, behavioral health, now hiring, full time, finance specialist, financial specialist, financial support, accounts payable, finance aide, financial aide specialist, accounting support, financial support specialist, accounts receivable, ap specialist, ehr, billing, collections Qualifications: EDUCATION: High School diploma/GED is required. EXPERIENCE: One (1) year of finance experience in a healthcare setting preferred. Must have strong documentation, assessment, and computer skills. Familiarity with generally accepted accounting procedures preferred. Experience with AR in a healthcare setting preferred. OTHER: Must be 21 years of age or older (per licensing standards) Available to attend the required paid one week New Hire Orientation (Monday-Friday 8:30am-5:00pm) Valid Arizona Driver's License & pass DMV 39-month history check Current AZ Fingerprint Clearance Card with no restrictions (or eligibility to obtain with no restrictions) Pre-employment Physical and Job Demand Assessment (if applicable) Drug test within 24hrs of offer w/ negative results Must possess and maintain valid driver's license What is Devereux doing to support and protect the health and safety of our staff during the COVID-19 pandemic? Devereux is committed to the health and safety of our staff. All Devereux centers have formal infectious-disease and emergency-management plans tailored to specifically address the unique aspects of communicable disease prevention including COVID-19. We adhere to all mandates and guidelines in accordance with the Centers for Disease Control and Prevention (CDC) and the World Health Organization and practice all protocols that protect the health and safety of our staff. To learn more of how Devereux is supporting and protecting our staff during the pandemic, please visit .
Oregon Tech is seeking applications for an Administrative Program Specialist (APS) in the Dental Hygiene Department. This is a 12-month, full-time position located on the Oregon Tech campus in Klamath Falls, Oregon. The successful applicant serves as the office manager and is responsible for clinic budget management, accounts payable/accounts receivable; working with numerous other parties and stakeholders to assess, monitor, and assist with the financial goals of the department and clinics. The APS manages and coordinates daily operations for the dental hygiene program and clinical office. The office manager will have oversight of routine monitoring and regulatory compliance such as with; HIPAA, quality assurance, records for routine testing and maintenance schedules, and acts as liaison for IT needs. The office manager is responsible for patient record management and retention compliance, assists with accreditation compliance measures, and other department projects. The office manager will also work with clients on patient scheduling, billing, answering phones and messages; and will be responsible for training and monitoring tasks for student workers and other staff members. Required Qualifications: Ability to work with a set of diverse individuals; Proficiency in Microsoft Office suite; and Experience multi-tasking and prioritizing. For questions about this position please contact Search Committee Chair Darlene Swigart at . Oregon Tech is an AA/EEO/Veterans/ADA employer. recblid 0oyns4g0u0kplnm45m8ntppt25ek44
09/22/2021
Full time
Oregon Tech is seeking applications for an Administrative Program Specialist (APS) in the Dental Hygiene Department. This is a 12-month, full-time position located on the Oregon Tech campus in Klamath Falls, Oregon. The successful applicant serves as the office manager and is responsible for clinic budget management, accounts payable/accounts receivable; working with numerous other parties and stakeholders to assess, monitor, and assist with the financial goals of the department and clinics. The APS manages and coordinates daily operations for the dental hygiene program and clinical office. The office manager will have oversight of routine monitoring and regulatory compliance such as with; HIPAA, quality assurance, records for routine testing and maintenance schedules, and acts as liaison for IT needs. The office manager is responsible for patient record management and retention compliance, assists with accreditation compliance measures, and other department projects. The office manager will also work with clients on patient scheduling, billing, answering phones and messages; and will be responsible for training and monitoring tasks for student workers and other staff members. Required Qualifications: Ability to work with a set of diverse individuals; Proficiency in Microsoft Office suite; and Experience multi-tasking and prioritizing. For questions about this position please contact Search Committee Chair Darlene Swigart at . Oregon Tech is an AA/EEO/Veterans/ADA employer. recblid 0oyns4g0u0kplnm45m8ntppt25ek44
Location: Boston, MA 02109 Introduction: Veolia is the world's leading environmental services company with ~179,000 employees globally and a 160-year history. We help our customers address their environmental and sustainability challenges in energy, water and waste. That means improving our clients' energy efficiency, better managing their water and wastewater, and recovering resources from their wastes. We do this in a safe, cost-effective and innovative manner for cities, governments, campuses, businesses, and industries. Position Purpose: Reports to Executive Assistant to the President and CEO of Veolia North America General office support and Receptionist duties on a daily basis. Office Support: Performs clerical and administrative duties including typing documents, correspondence and reports for their various departments. Composes and initiates routine correspondence and memoranda. Edits and proofs documents for grammar, spelling, and clarity of expression, organization, and conformance to company specifications. Proofs art or graphics and verifies that art and text agree. Enters data from various sources to maintain and update various databases (CIMS) and spreadsheets. Ensures data integrity by verifying input and calculations. Works with an assigned team to develop and maintain standard templates, descriptions and sections of presentations to maximize efficiency and reduce turnaround time. Maintains organized computer and/or hard copy files for easy identification and retrieval. Participate in specific activities (Intermittent, on an occasional basis, ETC.) Provide administrative support as needed for processing purchase orders, managing payment with vendors, managing schedules and special projects as assigned by the Manager. Prepare agendas, coordinate and manage operation mechanisms such as department specific meetings and presentations, attend meetings and subsequently follow-up on significant and timely matters. Arrange travel arrangements as needed and prepare/process expense reports accordingly. Work with C-Level Managers and Sr. Assistants. Foster an environment of appreciation and recognition within the team and complete special projects that positively drive employee engagement. Reception Support: Perform Receptionist duties for breaks, lunch and absences and/or as needs arise. Answer telephone; screen and direct calls. Greet and direct all visitors (including vendor deliveries), ensure all visitors are properly entered into the building visitor log. Troubleshoot and direct inquiries from the public and customers to appropriate departments. Monitor visitor access and maintain security awareness. Prepare correspondence and documents when needed Receive, sort and deliver mail on a daily basis. Organize conference and meeting room bookings. Coordinate meetings and organize catering. Monitor and maintain office equipment. Control inventory relevant to reception, copy and kitchen areas. Maintain the reception, kitchens and general office areas. Maintain and replenish inventory of office supplies. Manage a postage meter machine. Receive corporate PO in Coupa for materials and services, along with coding the corporate invoices before routing for payment. Reconcile vendor statements, research and correct discrepancies. Correspond with vendors and account payable specialists regarding invoices, and purchases. Research and resolve outstanding balances on accounts, via telephone. Email and or phone communications with vendors. Coordinate with the Shared Service Center to ensure prompt payment of invoices. Develops and maintains relationships with field operations and Veolia suppliers Qualifications Education/Experience/Background: High School Diploma or General Education Degree, Advanced Degree is a plus. Minimum three years prior administrative experience. Certification: NA Job Specific Knowledge/Skills/Abilities: Familiarity and ability to maneuver in the Google platform. Able to work independently and handle a wide variety of situations, including conflict resolution and troubleshooting issues. Excellent verbal/written communication, organizational, prioritization, time-management skills and attention to detail required. Must have strong initiative, self-motivation, very high standards and outstanding attention to detail. Demonstrate a professional, positive, and approachable demeanor in working and effectively communicating with a diverse group of people; always demonstrating high emotional intelligence. Exercise discretion, judgment, tact and poise in handling highly sensitive and confidential information. Proactive approach to each task to anticipate needs, establish contingency plans and minimize risks to ensure optimal outcomes. About Veolia: Veolia offers the most complete range of environmental solutions to meet the challenges of cities, governments, campuses, businesses and industries. Our network of talent and hands-on know-how is unique and unrivaled. We help our customers address their environmental and sustainability challenges in energy, water and waste. That means improving our clients' energy efficiency, better managing their water and wastewater, and recovering resources from their wastes. We do this in a safe, cost-effective and innovative manner for more than 550 communities and more than 30,000 businesses, campuses and organizations throughout North America. We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
09/22/2021
Full time
Location: Boston, MA 02109 Introduction: Veolia is the world's leading environmental services company with ~179,000 employees globally and a 160-year history. We help our customers address their environmental and sustainability challenges in energy, water and waste. That means improving our clients' energy efficiency, better managing their water and wastewater, and recovering resources from their wastes. We do this in a safe, cost-effective and innovative manner for cities, governments, campuses, businesses, and industries. Position Purpose: Reports to Executive Assistant to the President and CEO of Veolia North America General office support and Receptionist duties on a daily basis. Office Support: Performs clerical and administrative duties including typing documents, correspondence and reports for their various departments. Composes and initiates routine correspondence and memoranda. Edits and proofs documents for grammar, spelling, and clarity of expression, organization, and conformance to company specifications. Proofs art or graphics and verifies that art and text agree. Enters data from various sources to maintain and update various databases (CIMS) and spreadsheets. Ensures data integrity by verifying input and calculations. Works with an assigned team to develop and maintain standard templates, descriptions and sections of presentations to maximize efficiency and reduce turnaround time. Maintains organized computer and/or hard copy files for easy identification and retrieval. Participate in specific activities (Intermittent, on an occasional basis, ETC.) Provide administrative support as needed for processing purchase orders, managing payment with vendors, managing schedules and special projects as assigned by the Manager. Prepare agendas, coordinate and manage operation mechanisms such as department specific meetings and presentations, attend meetings and subsequently follow-up on significant and timely matters. Arrange travel arrangements as needed and prepare/process expense reports accordingly. Work with C-Level Managers and Sr. Assistants. Foster an environment of appreciation and recognition within the team and complete special projects that positively drive employee engagement. Reception Support: Perform Receptionist duties for breaks, lunch and absences and/or as needs arise. Answer telephone; screen and direct calls. Greet and direct all visitors (including vendor deliveries), ensure all visitors are properly entered into the building visitor log. Troubleshoot and direct inquiries from the public and customers to appropriate departments. Monitor visitor access and maintain security awareness. Prepare correspondence and documents when needed Receive, sort and deliver mail on a daily basis. Organize conference and meeting room bookings. Coordinate meetings and organize catering. Monitor and maintain office equipment. Control inventory relevant to reception, copy and kitchen areas. Maintain the reception, kitchens and general office areas. Maintain and replenish inventory of office supplies. Manage a postage meter machine. Receive corporate PO in Coupa for materials and services, along with coding the corporate invoices before routing for payment. Reconcile vendor statements, research and correct discrepancies. Correspond with vendors and account payable specialists regarding invoices, and purchases. Research and resolve outstanding balances on accounts, via telephone. Email and or phone communications with vendors. Coordinate with the Shared Service Center to ensure prompt payment of invoices. Develops and maintains relationships with field operations and Veolia suppliers Qualifications Education/Experience/Background: High School Diploma or General Education Degree, Advanced Degree is a plus. Minimum three years prior administrative experience. Certification: NA Job Specific Knowledge/Skills/Abilities: Familiarity and ability to maneuver in the Google platform. Able to work independently and handle a wide variety of situations, including conflict resolution and troubleshooting issues. Excellent verbal/written communication, organizational, prioritization, time-management skills and attention to detail required. Must have strong initiative, self-motivation, very high standards and outstanding attention to detail. Demonstrate a professional, positive, and approachable demeanor in working and effectively communicating with a diverse group of people; always demonstrating high emotional intelligence. Exercise discretion, judgment, tact and poise in handling highly sensitive and confidential information. Proactive approach to each task to anticipate needs, establish contingency plans and minimize risks to ensure optimal outcomes. About Veolia: Veolia offers the most complete range of environmental solutions to meet the challenges of cities, governments, campuses, businesses and industries. Our network of talent and hands-on know-how is unique and unrivaled. We help our customers address their environmental and sustainability challenges in energy, water and waste. That means improving our clients' energy efficiency, better managing their water and wastewater, and recovering resources from their wastes. We do this in a safe, cost-effective and innovative manner for more than 550 communities and more than 30,000 businesses, campuses and organizations throughout North America. We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
PURPOSE: Responsible for all duties related to the accounts payable and accounts receivable functions, as well as reconciling various general ledger accounts. Contribute to the achievement of CDC Federal Credit Union's Strategic Goals by performing work accurately and timely. ESSENTIAL DUTIES & RESPONSIBILITIES SERVICE ➢ Be an Exemplary Service Provider while performing assigned tasks, at all times ➢ Follow all service standards established by the credit union OPERATIONS/ACCOUNTS PAYABLE/ACCOUNTS RECEIVABLES ➢ Pull and validate the Daily Subledger Balancing report to ensure all cash boxes are cleared, teller outages are explained, official items accounted for, and all outages between the GL and DNA extracts can be explained. ➢ Ensure that the AIRES file outages can be explained to the NCUA. ➢ Complete the reconciliation of Vault cash, and validate member transactions on the Check Free reports on a daily basis ➢ Handle duties related to the AP and AR function; process accounts payable at least weekly (Ideally twice a week) ➢ Track and reconcile Credit Union payments. Including invoices, statements, checks, ACHs, etc., ensuring compliance with financial policies and procedures ➢ Pull Detailed Trial Balance reports on a regular basis to support the financial statements monthly and the 5300 Call Report on a quarterly basis. ➢ Produce initial financial statements for the monthly review process. This will include answering all questions that are posed by the executive management team until the books are closed. ➢ Reconcile and post entries for the impermissible investments that include the Charitable Donation Account, Corporate Owned Life Insurance, and Split Dollar plans, and 457-F. ➢ Create and post all month-end entries to Building Depreciation, FF&E Depreciation, Depreciation on Software, and all Prepaid accounts. ➢ Research AP payment histories and AR cash application in order to begin compiling a log of all accounts payable and accounts receivable that reoccur on an on-going basis ➢ Compile custom reports as requested ➢ Reconcile various GL accounts and prepare daily entries ➢ Clearly communicate outages to the Accounting Manager and affected Accounting associates. Determine what needs to be communicated to other affected associates and offer guidance to prevent future discrepancies ➢ Use the Vendor payment history in Prologue to help identify reoccurring payments as well as identify out of use Vendor Profiles ➢ Begin the process of converting as many pay-by-check AP Vendors to ACH Vendors, as possible ➢ Follow all Credit Union policies, procedures, security guidelines, and regulatory and policy compliance requirements, i.e., Bank Secrecy Act, Office of Foreign Asset Control (OFAC) and Anti-Money Laundering (AML) Regulations, and all other compliance related policies ➢ Actively participate in all internal and external training as required ➢ Cross-train in other job-related responsibilities within the Accounting Department ➢ Handle all other duties as assigned EDUCATION/KNOWLEDGE/SKILLS & ABILITIES ➢ Bachelor in Accounting/Finance or related field ➢ Two years' experience in reconciliations at a financial institution or one year prior experience with CDC Federal Credit Union ➢ Strong data entry skills; perform work with accuracy and good judgment ➢ Hands-on experience with spreadsheets and software; proficient in Excel ➢ High degree of accuracy and attention to detail ➢ Strong organizational skills; able to prioritize and plan work. ➢ Strong member service orientation ➢ Excellent written and verbal communication skills ➢ Self-motivated with the ability to work independently with minimal supervision ➢ Proficient in problem solving; able to make sound logical decisions ➢ Ensure regular and predictable attendance ➢ Maintain a professional appearance in accordance with CDC FCU's dress code. ➢ Bondable and have no felony convictions ➢ Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function This position description is intended to describe the general nature and level of work performed. It is not to be construed as an exhaustive list of responsibilities.
09/22/2021
Full time
PURPOSE: Responsible for all duties related to the accounts payable and accounts receivable functions, as well as reconciling various general ledger accounts. Contribute to the achievement of CDC Federal Credit Union's Strategic Goals by performing work accurately and timely. ESSENTIAL DUTIES & RESPONSIBILITIES SERVICE ➢ Be an Exemplary Service Provider while performing assigned tasks, at all times ➢ Follow all service standards established by the credit union OPERATIONS/ACCOUNTS PAYABLE/ACCOUNTS RECEIVABLES ➢ Pull and validate the Daily Subledger Balancing report to ensure all cash boxes are cleared, teller outages are explained, official items accounted for, and all outages between the GL and DNA extracts can be explained. ➢ Ensure that the AIRES file outages can be explained to the NCUA. ➢ Complete the reconciliation of Vault cash, and validate member transactions on the Check Free reports on a daily basis ➢ Handle duties related to the AP and AR function; process accounts payable at least weekly (Ideally twice a week) ➢ Track and reconcile Credit Union payments. Including invoices, statements, checks, ACHs, etc., ensuring compliance with financial policies and procedures ➢ Pull Detailed Trial Balance reports on a regular basis to support the financial statements monthly and the 5300 Call Report on a quarterly basis. ➢ Produce initial financial statements for the monthly review process. This will include answering all questions that are posed by the executive management team until the books are closed. ➢ Reconcile and post entries for the impermissible investments that include the Charitable Donation Account, Corporate Owned Life Insurance, and Split Dollar plans, and 457-F. ➢ Create and post all month-end entries to Building Depreciation, FF&E Depreciation, Depreciation on Software, and all Prepaid accounts. ➢ Research AP payment histories and AR cash application in order to begin compiling a log of all accounts payable and accounts receivable that reoccur on an on-going basis ➢ Compile custom reports as requested ➢ Reconcile various GL accounts and prepare daily entries ➢ Clearly communicate outages to the Accounting Manager and affected Accounting associates. Determine what needs to be communicated to other affected associates and offer guidance to prevent future discrepancies ➢ Use the Vendor payment history in Prologue to help identify reoccurring payments as well as identify out of use Vendor Profiles ➢ Begin the process of converting as many pay-by-check AP Vendors to ACH Vendors, as possible ➢ Follow all Credit Union policies, procedures, security guidelines, and regulatory and policy compliance requirements, i.e., Bank Secrecy Act, Office of Foreign Asset Control (OFAC) and Anti-Money Laundering (AML) Regulations, and all other compliance related policies ➢ Actively participate in all internal and external training as required ➢ Cross-train in other job-related responsibilities within the Accounting Department ➢ Handle all other duties as assigned EDUCATION/KNOWLEDGE/SKILLS & ABILITIES ➢ Bachelor in Accounting/Finance or related field ➢ Two years' experience in reconciliations at a financial institution or one year prior experience with CDC Federal Credit Union ➢ Strong data entry skills; perform work with accuracy and good judgment ➢ Hands-on experience with spreadsheets and software; proficient in Excel ➢ High degree of accuracy and attention to detail ➢ Strong organizational skills; able to prioritize and plan work. ➢ Strong member service orientation ➢ Excellent written and verbal communication skills ➢ Self-motivated with the ability to work independently with minimal supervision ➢ Proficient in problem solving; able to make sound logical decisions ➢ Ensure regular and predictable attendance ➢ Maintain a professional appearance in accordance with CDC FCU's dress code. ➢ Bondable and have no felony convictions ➢ Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function This position description is intended to describe the general nature and level of work performed. It is not to be construed as an exhaustive list of responsibilities.
Company VANHOOSECO Job location 244 Blair Bend Drive Loudon, TN 37774 Pay and Benefits $20.00 - $24.00 per hour Benefits: 401(k), 401(k) matching, Dental insurance, Disability insurance, Employee assistance program, Health insurance, Life insurance, Paid time off, Vision insurance Job Type Full-time POSITION SUMMARY: The position will be responsible for general accounting practices and processes including: Accounts Payable, Invoice/PO reconciliation, Payroll and other duties as assigned. ESSENTIAL FUNCTIONS/DUTIES: Comply with policies and processes and make suggestions for change. Track and report key functional metrics to reduce expense and improve effectiveness. Partner with company stakeholders to ensure clear documentation. Perform analysis, and benchmarking. Assess, manage, and mitigate risks. Seek and partner with reliable vendors and suppliers. Process and track AP invoicing and PO match Timely and accurately process payroll and respond to payroll related inquiries/metrics. Process AP invoices in compliance with policies and procedures as necessary. Perform day-to-day financial transactions, including verifying, computing, posting, and recording AP data. Prepare check runs as needed. Reconcile AP ledger to ensure all payment are accounted for and properly posted. Verify discrepancies and resolve billing errors/issues. Prepare and process weekly payroll in a primary or secondary role. QUALIFICATIONS/REQUIREMENTS: 3+ years of general Accounting experience - preferably in construction or construction related manufacturing. Experience developing and implementing AP, Purchasing, GL protocols/processes - preferred. Knowledge of payroll related requirements a strong plus. Strong oral and written communications skills Demonstrated critical thinking and analytical skills. Strong project management and planning skills. Ability to develop and sustain positive vendor relationships, and partnerships. Demonstrated advanced knowledge of QB software Role specific/related certification - preferred MS Office products, with advanced use and knowledge of Excel - required. AS, BS, or BA degree in: Accounting, Finance, Business Administrations, Business Management or similar - preferred PHYSICAL REQUIREMENTS: Ability to walk, stand, and/or sit for prolong times with occasional lifting of up to 25 lbs. The work environment characteristics are representative of those and employee encounters while performing the essential functions of the job. Noise and exposure to outdoor temperatures/elements is usually moderate to occasionally high for this role. recblid cf9h3d96wdiqhwc15ufi44d8ppec17
09/22/2021
Full time
Company VANHOOSECO Job location 244 Blair Bend Drive Loudon, TN 37774 Pay and Benefits $20.00 - $24.00 per hour Benefits: 401(k), 401(k) matching, Dental insurance, Disability insurance, Employee assistance program, Health insurance, Life insurance, Paid time off, Vision insurance Job Type Full-time POSITION SUMMARY: The position will be responsible for general accounting practices and processes including: Accounts Payable, Invoice/PO reconciliation, Payroll and other duties as assigned. ESSENTIAL FUNCTIONS/DUTIES: Comply with policies and processes and make suggestions for change. Track and report key functional metrics to reduce expense and improve effectiveness. Partner with company stakeholders to ensure clear documentation. Perform analysis, and benchmarking. Assess, manage, and mitigate risks. Seek and partner with reliable vendors and suppliers. Process and track AP invoicing and PO match Timely and accurately process payroll and respond to payroll related inquiries/metrics. Process AP invoices in compliance with policies and procedures as necessary. Perform day-to-day financial transactions, including verifying, computing, posting, and recording AP data. Prepare check runs as needed. Reconcile AP ledger to ensure all payment are accounted for and properly posted. Verify discrepancies and resolve billing errors/issues. Prepare and process weekly payroll in a primary or secondary role. QUALIFICATIONS/REQUIREMENTS: 3+ years of general Accounting experience - preferably in construction or construction related manufacturing. Experience developing and implementing AP, Purchasing, GL protocols/processes - preferred. Knowledge of payroll related requirements a strong plus. Strong oral and written communications skills Demonstrated critical thinking and analytical skills. Strong project management and planning skills. Ability to develop and sustain positive vendor relationships, and partnerships. Demonstrated advanced knowledge of QB software Role specific/related certification - preferred MS Office products, with advanced use and knowledge of Excel - required. AS, BS, or BA degree in: Accounting, Finance, Business Administrations, Business Management or similar - preferred PHYSICAL REQUIREMENTS: Ability to walk, stand, and/or sit for prolong times with occasional lifting of up to 25 lbs. The work environment characteristics are representative of those and employee encounters while performing the essential functions of the job. Noise and exposure to outdoor temperatures/elements is usually moderate to occasionally high for this role. recblid cf9h3d96wdiqhwc15ufi44d8ppec17
Overview Your dream job awaits you at Sunset Funeral and Cremation Services! If you are exhausted of going to work at a job with no opportunity for advancement or are not being paid what you deserve, this opportunity is for you! We are changing the culture of our profession in a positive way and we want you to be a part of it. Apply today to hear more about the amazing opportunities that await for you at Sunset Funeral and Cremation Services. We can't wait to speak with you about the incredible reasons why you'll love it here. At Sunset Funeral and Cremation Services , Passion is what drives us to treat every family we serve as if they were our own, & that includes our Sunset Funeral and Cremation Services family. We offer competitive pay, 401K, Health/Dental insurance, paid vacations, and a positive environment. We've made it our life's work to take care of others - and that starts with our employees. Work and life: balanced. Ideas and innovation: invited. Employment here is designed to transcend expectations. We pride ourselves on providing careers that reward your passion for impacting the lives of others with the culture, benefits & work/life balance to change yours . Why Work at Sunset Funeral and Cremation Services: We are a location unlike any other in the area - combination funeral home and cemetery We are the premier Funeral Home in the Northeast Ohio Area - you can help grow a successful business We have a great work life balance and a great family atmosphere - we're more than just coworkers, it's like a second family Why North Olmsted: Award winning school systems 10 minutes from the beautiful downtown Cleveland, OH Part of the Metro Park System and nestled right off of the Rocky River We are seeking an Administrative Specialist for Sunset Funeral and Cremation Services in Olmsted, Ohio . This position will work closely with the administrative group and provide support to the location's office management team. The successful candidate will have professional communication skills, computer proficiency, and strong attention to detail. Responsibilities Greet location visitors and answer calls Complete required permits and certificates Process pre-need and at-need sales contracts Create and modify documents, correspondence and reports Provide transportation services as needed Assist client-families with past due accounts and process payments Partner with Funeral Director's and Sales Counselors to assist client families in funeral and visitation planning Ensure all invoices are audited for accuracy before forwarding to the accounts payable department Process orders for Markers Job Requirements: Qualifications 1+ years of administrative support experience Proficient in MS Excel, Word, Outlook and PowerPoint Ability to work well in a team based environment Ability to learn new software and conduct new tasks Professional communication and organizational skills Apply today to hear more about the amazing opportunities that await for you at Sunset Funeral and Cremation Services. To be considered for this opportunity, click the Apply Now link on this page, or email your resume to . Please include the title of this job along with the location name for which you are applying in your email. We can't wait to speak with you about the incredible reasons why you'll love it here! Want to stay informed about new job opportunities at NorthStar? Join our Talent Network & receive alerts with new job opportunities that match your interests! We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability or veteran status. PI
09/20/2021
Full time
Overview Your dream job awaits you at Sunset Funeral and Cremation Services! If you are exhausted of going to work at a job with no opportunity for advancement or are not being paid what you deserve, this opportunity is for you! We are changing the culture of our profession in a positive way and we want you to be a part of it. Apply today to hear more about the amazing opportunities that await for you at Sunset Funeral and Cremation Services. We can't wait to speak with you about the incredible reasons why you'll love it here. At Sunset Funeral and Cremation Services , Passion is what drives us to treat every family we serve as if they were our own, & that includes our Sunset Funeral and Cremation Services family. We offer competitive pay, 401K, Health/Dental insurance, paid vacations, and a positive environment. We've made it our life's work to take care of others - and that starts with our employees. Work and life: balanced. Ideas and innovation: invited. Employment here is designed to transcend expectations. We pride ourselves on providing careers that reward your passion for impacting the lives of others with the culture, benefits & work/life balance to change yours . Why Work at Sunset Funeral and Cremation Services: We are a location unlike any other in the area - combination funeral home and cemetery We are the premier Funeral Home in the Northeast Ohio Area - you can help grow a successful business We have a great work life balance and a great family atmosphere - we're more than just coworkers, it's like a second family Why North Olmsted: Award winning school systems 10 minutes from the beautiful downtown Cleveland, OH Part of the Metro Park System and nestled right off of the Rocky River We are seeking an Administrative Specialist for Sunset Funeral and Cremation Services in Olmsted, Ohio . This position will work closely with the administrative group and provide support to the location's office management team. The successful candidate will have professional communication skills, computer proficiency, and strong attention to detail. Responsibilities Greet location visitors and answer calls Complete required permits and certificates Process pre-need and at-need sales contracts Create and modify documents, correspondence and reports Provide transportation services as needed Assist client-families with past due accounts and process payments Partner with Funeral Director's and Sales Counselors to assist client families in funeral and visitation planning Ensure all invoices are audited for accuracy before forwarding to the accounts payable department Process orders for Markers Job Requirements: Qualifications 1+ years of administrative support experience Proficient in MS Excel, Word, Outlook and PowerPoint Ability to work well in a team based environment Ability to learn new software and conduct new tasks Professional communication and organizational skills Apply today to hear more about the amazing opportunities that await for you at Sunset Funeral and Cremation Services. To be considered for this opportunity, click the Apply Now link on this page, or email your resume to . Please include the title of this job along with the location name for which you are applying in your email. We can't wait to speak with you about the incredible reasons why you'll love it here! Want to stay informed about new job opportunities at NorthStar? Join our Talent Network & receive alerts with new job opportunities that match your interests! We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability or veteran status. PI
