Sr. Administrative Assistant Work Mode: Onsite Location: Onsite at Kohler, WI Opportunity Under the direct supervision of the Director of Customer Experience, the Sr. Administrative Assistant performs confidential administrative functions in support of the executing and leadership team. This position will assume a minimum of supervision, key administrative, organizational, and communication functions to enable key members of the leadership team to concentrate on the prime responsibilities of management of function organizations. This position requires a skilled and savvy communicator who can manage a wide range of priorities, and to handle highly sensitive matters with professionalism and discretion. Specific Responsibilities Communications Coordinates cross functional presentation and announcement development in support of the General manager - this includes typing and designs correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for grammar, spelling, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Organizes and prioritizes large volumes of information and touch points for the business. Sorts and distributes mails, drafts written responses or replies by phone or email when necessary. Responds to regularly reoccurring request for information. Act as liaison with KBNA businesses and outside business contacts, including high level staff such as C-level executives, Presidents, and Directors. Handles confidential and non-routine information and explains policies when necessary. Scheduling Provide meeting support. Coordinate and schedule meetings, conferences and departmental activities when required. Attending leadership team and regional sales meetings, creating, and distribute meeting minutes and action items. Maintain the corporate calendar, updating key occurrences for the company and functional areas. Initiate and organize travel arrangements for the General Manager and other leadership team members. Engagement Organize ongoing employee engagement initiatives such as team events, immersions, and round tables, including travel arrangements and itineraries for guest attendees. Support reward and recognition events as needed, in partnership with Human Resources, driving recognition, identifying areas for improvement and being a steward of the Robern brand. Support employee onboarding including desk setup and ensuring tech setup. Financial Support Assist with the maintenance of expense reporting for the General Manager, to include organizing and submitting expense reports, reviewing submitted expenses. IT Responsible for IT troubleshooting as needed. Primary liaison for Kohler IT contacts. Facilities Responsible Provide coverage for the front desk, be the face of Kallista, and oversee the office management for maintenance, repairs, supplies, etc. Maintain printer, supply, kitchenette, conference rooms. Act as second security contact. Special Projects Work independently and within teams on special nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the Managing Director or any person of the Leadership team, which may include: Purchase Order Management, Contract Management, product coordination for tradeshows and photoshoots, sample sales, branded gifts, internal literature library management Skills/Requirements The successful candidate for this role will have 3+ years of experience in an executive administrator or similar role. An associate degree is preferred, with a focus in Business Administration or related discipline. Individuals must be self-motivated and capable of working independently, with strong abilities to multi-task and prioritize. Must have strong communication skills, including proven skills in designing presentations. This role requires high proficiency with Microsoft Office, including Outlook, Word, Excel and PowerPoint. Experience with Salesforce preferred. The successful candidate for this role will be assertive, highly motivated, and enjoys having a high volume of workload with wide variety. The right person for this position will be discreet, polished, and place a high value on positive customer service interactions. Passion for interior design preferred. The hourly range for this position is $24.35 - $30.45. The specific hourly rate offered to a candidate may be influenced by a variety of factors including the candidate's experience, their education, and the work location. Available benefits include medical, dental, vision & 401k. Why Choose Kohler? We empower each associate to with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we're driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives. About Us It is Kohler's policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact . Kohler Co. is an equal opportunity/affirmative action employer.
05/18/2024
Full time
Sr. Administrative Assistant Work Mode: Onsite Location: Onsite at Kohler, WI Opportunity Under the direct supervision of the Director of Customer Experience, the Sr. Administrative Assistant performs confidential administrative functions in support of the executing and leadership team. This position will assume a minimum of supervision, key administrative, organizational, and communication functions to enable key members of the leadership team to concentrate on the prime responsibilities of management of function organizations. This position requires a skilled and savvy communicator who can manage a wide range of priorities, and to handle highly sensitive matters with professionalism and discretion. Specific Responsibilities Communications Coordinates cross functional presentation and announcement development in support of the General manager - this includes typing and designs correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for grammar, spelling, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Organizes and prioritizes large volumes of information and touch points for the business. Sorts and distributes mails, drafts written responses or replies by phone or email when necessary. Responds to regularly reoccurring request for information. Act as liaison with KBNA businesses and outside business contacts, including high level staff such as C-level executives, Presidents, and Directors. Handles confidential and non-routine information and explains policies when necessary. Scheduling Provide meeting support. Coordinate and schedule meetings, conferences and departmental activities when required. Attending leadership team and regional sales meetings, creating, and distribute meeting minutes and action items. Maintain the corporate calendar, updating key occurrences for the company and functional areas. Initiate and organize travel arrangements for the General Manager and other leadership team members. Engagement Organize ongoing employee engagement initiatives such as team events, immersions, and round tables, including travel arrangements and itineraries for guest attendees. Support reward and recognition events as needed, in partnership with Human Resources, driving recognition, identifying areas for improvement and being a steward of the Robern brand. Support employee onboarding including desk setup and ensuring tech setup. Financial Support Assist with the maintenance of expense reporting for the General Manager, to include organizing and submitting expense reports, reviewing submitted expenses. IT Responsible for IT troubleshooting as needed. Primary liaison for Kohler IT contacts. Facilities Responsible Provide coverage for the front desk, be the face of Kallista, and oversee the office management for maintenance, repairs, supplies, etc. Maintain printer, supply, kitchenette, conference rooms. Act as second security contact. Special Projects Work independently and within teams on special nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the Managing Director or any person of the Leadership team, which may include: Purchase Order Management, Contract Management, product coordination for tradeshows and photoshoots, sample sales, branded gifts, internal literature library management Skills/Requirements The successful candidate for this role will have 3+ years of experience in an executive administrator or similar role. An associate degree is preferred, with a focus in Business Administration or related discipline. Individuals must be self-motivated and capable of working independently, with strong abilities to multi-task and prioritize. Must have strong communication skills, including proven skills in designing presentations. This role requires high proficiency with Microsoft Office, including Outlook, Word, Excel and PowerPoint. Experience with Salesforce preferred. The successful candidate for this role will be assertive, highly motivated, and enjoys having a high volume of workload with wide variety. The right person for this position will be discreet, polished, and place a high value on positive customer service interactions. Passion for interior design preferred. The hourly range for this position is $24.35 - $30.45. The specific hourly rate offered to a candidate may be influenced by a variety of factors including the candidate's experience, their education, and the work location. Available benefits include medical, dental, vision & 401k. Why Choose Kohler? We empower each associate to with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we're driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives. About Us It is Kohler's policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact . Kohler Co. is an equal opportunity/affirmative action employer.
Date Posted: 05/13/2024 Hiring Organization: Rose International Position Number: 463935 Job Title: Receptionist Directory Assistant Job Location: Portland, OR, USA, 97214 Work Model: Onsite Employment Type: Temporary Estimated Duration (In months): 13 Min Hourly Rate ($): 30.00 Max Hourly Rate ($): 34.75 Must Have Skills/Attributes: Administrative, MS Office, SharePoint Job Description Only those lawfully authorized to work in the designated country associated with the position will be considered. Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements. This position is about 30% Reception, 30% Event Planning, 30% Administrative, 10% Facility. Team provides overlaps and redundancies in roles. Need someone who can play all the instruments. You are the first person our visitors, guests, and employees meet at our Portland office location. You greet and direct people, calls, issues, and deliveries to the appropriate department or employee. You perform all work with the primary goal of customer satisfaction and maintain a diligent sense of safety and security for the building. Minimum Qualification: Strong computer/Microsoft Office or similar skills - Not specifically a receptionist, more of -Coordinator/Planner/Concierge - Multi-Faceted and self-motivated College Graduate 6 years of experience Specific Receptionist Duties and Responsibilities: Provide continuous coverage for the front desk. Greet visitors and notify personnel of visitor arrival. Be the face and voice of the office. Posting notices and announcements, engaging the site and inspiring participation and attendance. Maintain security requirements by ensuring visitors sign visitor log. Creation and distribution of security badges. Work side-by-side with security guard who will assist with reception duties and building security. Coordinate bi-weekly site meals for 100+ both locally and remotely. Ordering food and tracking delivery and spend. Support meeting and site activities, including 'white glove' support of the Client Conference Experience space. Assist with Quarterly metric tracking including headcounts, tickets and requests, and event and beverage tracking. Provide concierge-level support, setup up furniture and rooms for meetings and events. Assist with departmental purchases, payment, and spend tracking. Customer and employee support: Communicate, often digitally, with employees on site-specific issues, events, and activities. Make purchases and/or reconcile expense reports for site P-Card. Act as point of contact in case of an emergency or disaster, coordinating with Workplace staff. Create and regularly update web pages, SharePoint pages, and other electronic communications. Utilize Microsoft's suite of Office software to coordinate, communicate and organize. Benefits: For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website. California Pay Equity: For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
05/17/2024
Full time
Date Posted: 05/13/2024 Hiring Organization: Rose International Position Number: 463935 Job Title: Receptionist Directory Assistant Job Location: Portland, OR, USA, 97214 Work Model: Onsite Employment Type: Temporary Estimated Duration (In months): 13 Min Hourly Rate ($): 30.00 Max Hourly Rate ($): 34.75 Must Have Skills/Attributes: Administrative, MS Office, SharePoint Job Description Only those lawfully authorized to work in the designated country associated with the position will be considered. Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements. This position is about 30% Reception, 30% Event Planning, 30% Administrative, 10% Facility. Team provides overlaps and redundancies in roles. Need someone who can play all the instruments. You are the first person our visitors, guests, and employees meet at our Portland office location. You greet and direct people, calls, issues, and deliveries to the appropriate department or employee. You perform all work with the primary goal of customer satisfaction and maintain a diligent sense of safety and security for the building. Minimum Qualification: Strong computer/Microsoft Office or similar skills - Not specifically a receptionist, more of -Coordinator/Planner/Concierge - Multi-Faceted and self-motivated College Graduate 6 years of experience Specific Receptionist Duties and Responsibilities: Provide continuous coverage for the front desk. Greet visitors and notify personnel of visitor arrival. Be the face and voice of the office. Posting notices and announcements, engaging the site and inspiring participation and attendance. Maintain security requirements by ensuring visitors sign visitor log. Creation and distribution of security badges. Work side-by-side with security guard who will assist with reception duties and building security. Coordinate bi-weekly site meals for 100+ both locally and remotely. Ordering food and tracking delivery and spend. Support meeting and site activities, including 'white glove' support of the Client Conference Experience space. Assist with Quarterly metric tracking including headcounts, tickets and requests, and event and beverage tracking. Provide concierge-level support, setup up furniture and rooms for meetings and events. Assist with departmental purchases, payment, and spend tracking. Customer and employee support: Communicate, often digitally, with employees on site-specific issues, events, and activities. Make purchases and/or reconcile expense reports for site P-Card. Act as point of contact in case of an emergency or disaster, coordinating with Workplace staff. Create and regularly update web pages, SharePoint pages, and other electronic communications. Utilize Microsoft's suite of Office software to coordinate, communicate and organize. Benefits: For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website. California Pay Equity: For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Job Description We are an established Real Estate Management Company that manages over 100 investment properties throughout Oregon and Washington. As a team, we accomplish objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently looking for Administrative Assistant. Spanish Speaking preferred. Comprehensive Benefits package that includes: Competitive hourly/salary rate Medical/dental/vision/life insurance Flexible spending accounts Cafeteria 125 Plan Long Term Disability Voluntary Accident/Critical Illness plans & the option to purchase of additional life insurance if so desired Accrued personal days 20 days per year 401k with a company match Minimum Job Requirements: Two (2) years administrative, secretarial or clerical experience Advanced knowledge of Microsoft Office (Word, Excel, Publisher, Outlook) Regular and on-time attendance Excellent verbal and written communication skills Excellent organizational skills Professional demeanor and appearance Internet literate Ability to learn processes and procedures quickly Capable of working in a fluid environment with a can-do attitude Essential Duties and Responsibilities include the following: Complete and stay on top of all tasks delegated by regional managers and supervisor Manage the entire abandonment process from start to finish for properties in your portfolio Process rent increases annually Mail resident bills monthly Be able to process rent payments received at the corporate office Train and be a resource for community managers Maintain constant correspondence between regional managers and community managers Cover the front desk when the receptionist is absent includes processing and tracking applications Process notices including 30 day, 72 hour, etc. File FED s and pull DMV records Complete community newsletters and miscellaneous fliers Orchestrate Quarterly Manager Meetings by fine tuning the agenda and inviting attendees Complete assigned tasks on community onboarding and offboarding checklists Complete assigned tasks on employee onboarding and offboarding checklists Maintain website by keeping information current Create and update procedures Update certain registrations for communities Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience A high school diploma; or one to two years related experience and/or training; or equivalent combination of education and experience. Compensation details: 23-24 Hourly Wage PIec1af71ce9aa-2970
05/16/2024
Full time
Job Description We are an established Real Estate Management Company that manages over 100 investment properties throughout Oregon and Washington. As a team, we accomplish objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently looking for Administrative Assistant. Spanish Speaking preferred. Comprehensive Benefits package that includes: Competitive hourly/salary rate Medical/dental/vision/life insurance Flexible spending accounts Cafeteria 125 Plan Long Term Disability Voluntary Accident/Critical Illness plans & the option to purchase of additional life insurance if so desired Accrued personal days 20 days per year 401k with a company match Minimum Job Requirements: Two (2) years administrative, secretarial or clerical experience Advanced knowledge of Microsoft Office (Word, Excel, Publisher, Outlook) Regular and on-time attendance Excellent verbal and written communication skills Excellent organizational skills Professional demeanor and appearance Internet literate Ability to learn processes and procedures quickly Capable of working in a fluid environment with a can-do attitude Essential Duties and Responsibilities include the following: Complete and stay on top of all tasks delegated by regional managers and supervisor Manage the entire abandonment process from start to finish for properties in your portfolio Process rent increases annually Mail resident bills monthly Be able to process rent payments received at the corporate office Train and be a resource for community managers Maintain constant correspondence between regional managers and community managers Cover the front desk when the receptionist is absent includes processing and tracking applications Process notices including 30 day, 72 hour, etc. File FED s and pull DMV records Complete community newsletters and miscellaneous fliers Orchestrate Quarterly Manager Meetings by fine tuning the agenda and inviting attendees Complete assigned tasks on community onboarding and offboarding checklists Complete assigned tasks on employee onboarding and offboarding checklists Maintain website by keeping information current Create and update procedures Update certain registrations for communities Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience A high school diploma; or one to two years related experience and/or training; or equivalent combination of education and experience. Compensation details: 23-24 Hourly Wage PIec1af71ce9aa-2970
We are currently looking for an Executive Administrative assistant for a nonprofit organization in Suffolk County New York. This individual will be responsible for all administrative tasks and maintaining a professional environment. This organization's mission is to educate and encourage pet adoptions. Job duties Organizing meetings, including scheduling, sending reminders and event management. Answering calls and correspondence in a polite and professional manner. Welcoming visitors Managing all calendars Prioritizing sensitive matters Editing emails. Drafting memos and communications. Coordinate Volunteer Functions. Plan and coordinate adoption meetings. Plan and coordinate fundraising events. Facilitate outside events such as Media and Events in coordination with other organizations. Pitch in at front desk occasionally. Work with various outside parties. Maintain clear, concise communication with colleagues. Exhibit strong PC skills, especially Word, Outlook, and Excel
05/16/2024
Contractor
We are currently looking for an Executive Administrative assistant for a nonprofit organization in Suffolk County New York. This individual will be responsible for all administrative tasks and maintaining a professional environment. This organization's mission is to educate and encourage pet adoptions. Job duties Organizing meetings, including scheduling, sending reminders and event management. Answering calls and correspondence in a polite and professional manner. Welcoming visitors Managing all calendars Prioritizing sensitive matters Editing emails. Drafting memos and communications. Coordinate Volunteer Functions. Plan and coordinate adoption meetings. Plan and coordinate fundraising events. Facilitate outside events such as Media and Events in coordination with other organizations. Pitch in at front desk occasionally. Work with various outside parties. Maintain clear, concise communication with colleagues. Exhibit strong PC skills, especially Word, Outlook, and Excel
Sr. Administrative Assistant, Robern Work Mode: Onsite Location: Onsite at Bristol, PA Opportunity Under the direct supervision of the General Manager, Robern, the Sr. Executive Assistant performs confidential administrative functions in support of the executing and leadership team. This position will assume a minimum of supervision, key administrative, organizational, and communication functions to enable key members of the leadership team to concentrate on the prime responsibilities of management of function organizations. This position requires a skilled and savvy communicator who is able to manage a wide range of priorities, and to handle highly sensitive matter with professionalism and discretion. Specific Responsibilities Communications Coordinates cross functional presentation and announcement development in support of the General manager - this includes type and designs correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for grammar, spelling and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Organizes and prioritizes large volumes of information and calls. Sorts and distributes mails, drafts written responses or replies by phone or email when necessary. Responds to regularly reoccurring request of information. Act as liaison with KBNA businesses and outside business contacts, including high level staff such as C-level executives, Presidents and Directors. Handles confidential and non-routine information and explains policies when necessary. Scheduling Provide meeting support. Coordinate and schedule meetings, conferences and departmental activities when required. Attend leadership team and regional sales meetings, create and distribute meeting minutes and action items. Maintain the corporate calendar, updating key occurrences for the company and functional areas. Initiate and organize travel arrangements for the General Manager. Engagement Organize ongoing employee engagement initiatives such as team events, immersions and round tables, including travel arrangements and itineraries for guest attendees. Support reward and recognition events as needed, in partnership with Human Resources, driving recognition, identifying areas for improvement and being a steward of the Robern brand. Support employee onboarding including desk setup and ensuring tech setup. Financial Support Assist with the maintenance of expense reporting for the General Manager, to include organizing and submitting expense reports, reviewing submitted expenses. IT Responsible for IT troubleshooting as needed. Primary liaison for Kohler IT contacts. Facilities Man front desk and answer primary phone (non customer service calls). Responsible for lawn care, roof, pest control, sprinkler/fire system and cleaning selection, scheduling and quality. Maintain printer room, supply close, fridge, soap, coffee maker, in facility display updates. Act as second security contact. Special Projects Work independently and within teams on special nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the General Manager, Robern., which may include: Purchase Order Management, Contract Management, product coordination for tradeshows and photoshoots, sample sales, branded gifts, internal literature library management, and support of in office factory photo shoots. Skills/Requirements The successful candidate for this role will have 3+ years of experience in an executive administrator or similar role. An Associates' degree is preferred, with a focus in Business Administration or related discipline. Individuals must be self-motivated and capable of working independently, with strong abilities to multi-task and prioritize. Must have strong communication skills, including proven skills in designing presentations. This role requires high proficiency with Microsoft Office, including Outlook, Word, Excel and PowerPoint. The successful candidate for this role will be assertive, highly motivated, and enjoys having a high volume of workload with wide variety. The right person for this position will be discreet, polished, and place a high value on positive customer service interactions. The hourly range for this position is $29.50 - $36.90. The specific hourly rate offered to a candidate may be influenced by a variety of factors including the candidate's experience, their education, and the work location. Available benefits include medical, dental, vision & 401k. Why Choose Kohler? We empower each associate to with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we're driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives. About Us It is Kohler's policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact . Kohler Co. is an equal opportunity/affirmative action employer.
05/16/2024
Full time
Sr. Administrative Assistant, Robern Work Mode: Onsite Location: Onsite at Bristol, PA Opportunity Under the direct supervision of the General Manager, Robern, the Sr. Executive Assistant performs confidential administrative functions in support of the executing and leadership team. This position will assume a minimum of supervision, key administrative, organizational, and communication functions to enable key members of the leadership team to concentrate on the prime responsibilities of management of function organizations. This position requires a skilled and savvy communicator who is able to manage a wide range of priorities, and to handle highly sensitive matter with professionalism and discretion. Specific Responsibilities Communications Coordinates cross functional presentation and announcement development in support of the General manager - this includes type and designs correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for grammar, spelling and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Organizes and prioritizes large volumes of information and calls. Sorts and distributes mails, drafts written responses or replies by phone or email when necessary. Responds to regularly reoccurring request of information. Act as liaison with KBNA businesses and outside business contacts, including high level staff such as C-level executives, Presidents and Directors. Handles confidential and non-routine information and explains policies when necessary. Scheduling Provide meeting support. Coordinate and schedule meetings, conferences and departmental activities when required. Attend leadership team and regional sales meetings, create and distribute meeting minutes and action items. Maintain the corporate calendar, updating key occurrences for the company and functional areas. Initiate and organize travel arrangements for the General Manager. Engagement Organize ongoing employee engagement initiatives such as team events, immersions and round tables, including travel arrangements and itineraries for guest attendees. Support reward and recognition events as needed, in partnership with Human Resources, driving recognition, identifying areas for improvement and being a steward of the Robern brand. Support employee onboarding including desk setup and ensuring tech setup. Financial Support Assist with the maintenance of expense reporting for the General Manager, to include organizing and submitting expense reports, reviewing submitted expenses. IT Responsible for IT troubleshooting as needed. Primary liaison for Kohler IT contacts. Facilities Man front desk and answer primary phone (non customer service calls). Responsible for lawn care, roof, pest control, sprinkler/fire system and cleaning selection, scheduling and quality. Maintain printer room, supply close, fridge, soap, coffee maker, in facility display updates. Act as second security contact. Special Projects Work independently and within teams on special nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the General Manager, Robern., which may include: Purchase Order Management, Contract Management, product coordination for tradeshows and photoshoots, sample sales, branded gifts, internal literature library management, and support of in office factory photo shoots. Skills/Requirements The successful candidate for this role will have 3+ years of experience in an executive administrator or similar role. An Associates' degree is preferred, with a focus in Business Administration or related discipline. Individuals must be self-motivated and capable of working independently, with strong abilities to multi-task and prioritize. Must have strong communication skills, including proven skills in designing presentations. This role requires high proficiency with Microsoft Office, including Outlook, Word, Excel and PowerPoint. The successful candidate for this role will be assertive, highly motivated, and enjoys having a high volume of workload with wide variety. The right person for this position will be discreet, polished, and place a high value on positive customer service interactions. The hourly range for this position is $29.50 - $36.90. The specific hourly rate offered to a candidate may be influenced by a variety of factors including the candidate's experience, their education, and the work location. Available benefits include medical, dental, vision & 401k. Why Choose Kohler? We empower each associate to with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we're driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives. About Us It is Kohler's policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact . Kohler Co. is an equal opportunity/affirmative action employer.
We are an established Real Estate Management Company that manages over 100 investment properties throughout Oregon and Washington. As a team, we accomplish objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently looking for Administrative Assistant. Spanish Speaking preferred. Comprehensive Benefits package that includes: Competitive hourly/salary rate Medical/dental/vision/life insurance Flexible spending accounts - Cafeteria 125 Plan Long Term Disability Voluntary Accident/Critical Illness plans & the option to purchase of additional life insurance if so desired Accrued personal days - 20 days per year 401k with a company match Minimum Job Requirements: Two (2) years administrative, secretarial or clerical experience Advanced knowledge of Microsoft Office (Word, Excel, Publisher, Outlook) Regular and on-time attendance Excellent verbal and written communication skills Excellent organizational skills Professional demeanor and appearance Internet literate Ability to learn processes and procedures quickly Capable of working in a fluid environment with a can-do attitude Essential Duties and Responsibilities include the following: Complete and stay on top of all tasks delegated by regional managers and supervisor Manage the entire abandonment process from start to finish for properties in your portfolio Process rent increases annually Mail resident bills monthly Be able to process rent payments received at the corporate office Train and be a resource for community managers Maintain constant correspondence between regional managers and community managers Cover the front desk when the receptionist is absent - includes processing and tracking applications Process notices including 30 day, 72 hour, etc. File FED's and pull DMV records Complete community newsletters and miscellaneous fliers Orchestrate Quarterly Manager Meetings by fine tuning the agenda and inviting attendees Complete assigned tasks on community onboarding and offboarding checklists Complete assigned tasks on employee onboarding and offboarding checklists Maintain website by keeping information current Create and update procedures Update certain registrations for communities Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience A high school diploma; or one to two years related experience and/or training; or equivalent combination of education and experience. Compensation details: 23-24 Hourly Wage PIb4e68b1-
05/16/2024
Full time
We are an established Real Estate Management Company that manages over 100 investment properties throughout Oregon and Washington. As a team, we accomplish objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently looking for Administrative Assistant. Spanish Speaking preferred. Comprehensive Benefits package that includes: Competitive hourly/salary rate Medical/dental/vision/life insurance Flexible spending accounts - Cafeteria 125 Plan Long Term Disability Voluntary Accident/Critical Illness plans & the option to purchase of additional life insurance if so desired Accrued personal days - 20 days per year 401k with a company match Minimum Job Requirements: Two (2) years administrative, secretarial or clerical experience Advanced knowledge of Microsoft Office (Word, Excel, Publisher, Outlook) Regular and on-time attendance Excellent verbal and written communication skills Excellent organizational skills Professional demeanor and appearance Internet literate Ability to learn processes and procedures quickly Capable of working in a fluid environment with a can-do attitude Essential Duties and Responsibilities include the following: Complete and stay on top of all tasks delegated by regional managers and supervisor Manage the entire abandonment process from start to finish for properties in your portfolio Process rent increases annually Mail resident bills monthly Be able to process rent payments received at the corporate office Train and be a resource for community managers Maintain constant correspondence between regional managers and community managers Cover the front desk when the receptionist is absent - includes processing and tracking applications Process notices including 30 day, 72 hour, etc. File FED's and pull DMV records Complete community newsletters and miscellaneous fliers Orchestrate Quarterly Manager Meetings by fine tuning the agenda and inviting attendees Complete assigned tasks on community onboarding and offboarding checklists Complete assigned tasks on employee onboarding and offboarding checklists Maintain website by keeping information current Create and update procedures Update certain registrations for communities Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience A high school diploma; or one to two years related experience and/or training; or equivalent combination of education and experience. Compensation details: 23-24 Hourly Wage PIb4e68b1-
Date Posted: 04/29/2024 Hiring Organization: Rose International Position Number: 463074 Job Title: Administrative Assistant Job Location: Indianapolis, IN, USA, 46204 Work Model: Onsite Shift: 8:00 AM - 4:30 PM (37.5 hours/week) Employment Type: Temporary Estimated Duration (In months): 3 Min Hourly Rate ($): 20.00 Max Hourly Rate ($): 20.00 Must Have Skills/Attributes: Administrative, Data Entry, MS Office, Verbal Communication, Written Communication Job Description Only those lawfully authorized to work in the designated country associated with the position will be considered. Please note that all Position start dates, and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements. Required Skills: • Previous multi-tasking administrative assistance experience with strong written communication skills and work as part of a team or independently. • Previous customer service experience in a customer-facing role with strong verbal communication skills. • Working knowledge of all MS Suite of Office 365 - including data entry and the ability to learn additional software programs as needed. Desired Skills: • Previous experience working in an administrative/clerical role (FTE or contract) for State of IN. • Associate degree or administrative assistant certification and/or equivalent work experience. Education: High School diploma or equivalent Administrative Assistant Duties: • PHONES - Utilizing excellent customer service, answer main phone line via MS Teams in a courteous and patient manner and transfer to appropriate staff or department using contact listing. • VOICEMAILS - Check the admin. email inbox for voicemail messages and forward to the appropriate staff or department. • GUESTS/VISITORS/CAMERAS - Greet guests/visitors in a courteous manner, ask to help them and direct to appropriate staff or department. Watch lobby cameras for foot traffic or suspicious visitors. • CONTACT LISTINGS - Maintain a current contact listing for the agency and important numbers listing. This is a living document that needs updated often. A copy to be placed in Admin Asst MS Teams chat/files and distributed to all admins. • PACKAGE DELIVERIES - notify appropriate contacts of any FedEx or UPS boxes dropped off at the front desk. • COPY ROOMS - maintain each of the three copy rooms with paper and office supplies and maintaining copy machines. • SCANNING - scan old paper files into an online electronic software system. • VALIDATE PARKING - validate garage parking tickets when appropriate, via an online electronic software system. • MAINTENANCE REQUESTS - Submit maintenance requests via an online portal when maintenance requests to our area are submitted to the AA by staff. • IDHS CONFERENCE ROOMS - Maintain and update our conference room reservations via Outlook Calendar. Possible future additional duties for a qualified applicant. • EVENTS - assist other administrative and agency staff with events as needed. • CONFERENCE CENTER RESERVATIONS - Ability to learn the conference center room reservation form and system. • PROCUREMENT - office supply orders from Office Depot & breakroom supplies from Fastenal via Excel spreadsheet. Benefits: For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website. California Pay Equity: For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
05/10/2024
Full time
Date Posted: 04/29/2024 Hiring Organization: Rose International Position Number: 463074 Job Title: Administrative Assistant Job Location: Indianapolis, IN, USA, 46204 Work Model: Onsite Shift: 8:00 AM - 4:30 PM (37.5 hours/week) Employment Type: Temporary Estimated Duration (In months): 3 Min Hourly Rate ($): 20.00 Max Hourly Rate ($): 20.00 Must Have Skills/Attributes: Administrative, Data Entry, MS Office, Verbal Communication, Written Communication Job Description Only those lawfully authorized to work in the designated country associated with the position will be considered. Please note that all Position start dates, and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements. Required Skills: • Previous multi-tasking administrative assistance experience with strong written communication skills and work as part of a team or independently. • Previous customer service experience in a customer-facing role with strong verbal communication skills. • Working knowledge of all MS Suite of Office 365 - including data entry and the ability to learn additional software programs as needed. Desired Skills: • Previous experience working in an administrative/clerical role (FTE or contract) for State of IN. • Associate degree or administrative assistant certification and/or equivalent work experience. Education: High School diploma or equivalent Administrative Assistant Duties: • PHONES - Utilizing excellent customer service, answer main phone line via MS Teams in a courteous and patient manner and transfer to appropriate staff or department using contact listing. • VOICEMAILS - Check the admin. email inbox for voicemail messages and forward to the appropriate staff or department. • GUESTS/VISITORS/CAMERAS - Greet guests/visitors in a courteous manner, ask to help them and direct to appropriate staff or department. Watch lobby cameras for foot traffic or suspicious visitors. • CONTACT LISTINGS - Maintain a current contact listing for the agency and important numbers listing. This is a living document that needs updated often. A copy to be placed in Admin Asst MS Teams chat/files and distributed to all admins. • PACKAGE DELIVERIES - notify appropriate contacts of any FedEx or UPS boxes dropped off at the front desk. • COPY ROOMS - maintain each of the three copy rooms with paper and office supplies and maintaining copy machines. • SCANNING - scan old paper files into an online electronic software system. • VALIDATE PARKING - validate garage parking tickets when appropriate, via an online electronic software system. • MAINTENANCE REQUESTS - Submit maintenance requests via an online portal when maintenance requests to our area are submitted to the AA by staff. • IDHS CONFERENCE ROOMS - Maintain and update our conference room reservations via Outlook Calendar. Possible future additional duties for a qualified applicant. • EVENTS - assist other administrative and agency staff with events as needed. • CONFERENCE CENTER RESERVATIONS - Ability to learn the conference center room reservation form and system. • PROCUREMENT - office supply orders from Office Depot & breakroom supplies from Fastenal via Excel spreadsheet. Benefits: For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website. California Pay Equity: For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Sr. Administrative Assistant, Robern Work Mode: Onsite Location: Onsite at Bristol, PA Opportunity Under the direct supervision of the General Manager, Robern, the Sr. Executive Assistant performs confidential administrative functions in support of the executing and leadership team. This position will assume a minimum of supervision, key administrative, organizational, and communication functions to enable key members of the leadership team to concentrate on the prime responsibilities of management of function organizations. This position requires a skilled and savvy communicator who is able to manage a wide range of priorities, and to handle highly sensitive matter with professionalism and discretion. Specific Responsibilities Communications Coordinates cross functional presentation and announcement development in support of the General manager - this includes type and designs correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for grammar, spelling and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Organizes and prioritizes large volumes of information and calls. Sorts and distributes mails, drafts written responses or replies by phone or email when necessary. Responds to regularly reoccurring request of information. Act as liaison with KBNA businesses and outside business contacts, including high level staff such as C-level executives, Presidents and Directors. Handles confidential and non-routine information and explains policies when necessary. Scheduling Provide meeting support. Coordinate and schedule meetings, conferences and departmental activities when required. Attend leadership team and regional sales meetings, create and distribute meeting minutes and action items. Maintain the corporate calendar, updating key occurrences for the company and functional areas. Initiate and organize travel arrangements for the General Manager. Engagement Organize ongoing employee engagement initiatives such as team events, immersions and round tables, including travel arrangements and itineraries for guest attendees. Support reward and recognition events as needed, in partnership with Human Resources, driving recognition, identifying areas for improvement and being a steward of the Robern brand. Support employee onboarding including desk setup and ensuring tech setup. Financial Support Assist with the maintenance of expense reporting for the General Manager, to include organizing and submitting expense reports, reviewing submitted expenses. IT Responsible for IT troubleshooting as needed. Primary liaison for Kohler IT contacts. Facilities Man front desk and answer primary phone (non customer service calls). Responsible for lawn care, roof, pest control, sprinkler/fire system and cleaning selection, scheduling and quality. Maintain printer room, supply close, fridge, soap, coffee maker, in facility display updates. Act as second security contact. Special Projects Work independently and within teams on special nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the General Manager, Robern., which may include: Purchase Order Management, Contract Management, product coordination for tradeshows and photoshoots, sample sales, branded gifts, internal literature library management, and support of in office factory photo shoots. Skills/Requirements The successful candidate for this role will have 3+ years of experience in an executive administrator or similar role. An Associates' degree is preferred, with a focus in Business Administration or related discipline. Individuals must be self-motivated and capable of working independently, with strong abilities to multi-task and prioritize. Must have strong communication skills, including proven skills in designing presentations. This role requires high proficiency with Microsoft Office, including Outlook, Word, Excel and PowerPoint. The successful candidate for this role will be assertive, highly motivated, and enjoys having a high volume of workload with wide variety. The right person for this position will be discreet, polished, and place a high value on positive customer service interactions. The hourly range for this position is $29.50 - $36.90. The specific hourly rate offered to a candidate may be influenced by a variety of factors including the candidate's experience, their education, and the work location. Available benefits include medical, dental, vision & 401k. Why Choose Kohler? We empower each associate to with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we're driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives. About Us It is Kohler's policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact . Kohler Co. is an equal opportunity/affirmative action employer.
05/10/2024
Full time
Sr. Administrative Assistant, Robern Work Mode: Onsite Location: Onsite at Bristol, PA Opportunity Under the direct supervision of the General Manager, Robern, the Sr. Executive Assistant performs confidential administrative functions in support of the executing and leadership team. This position will assume a minimum of supervision, key administrative, organizational, and communication functions to enable key members of the leadership team to concentrate on the prime responsibilities of management of function organizations. This position requires a skilled and savvy communicator who is able to manage a wide range of priorities, and to handle highly sensitive matter with professionalism and discretion. Specific Responsibilities Communications Coordinates cross functional presentation and announcement development in support of the General manager - this includes type and designs correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for grammar, spelling and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Organizes and prioritizes large volumes of information and calls. Sorts and distributes mails, drafts written responses or replies by phone or email when necessary. Responds to regularly reoccurring request of information. Act as liaison with KBNA businesses and outside business contacts, including high level staff such as C-level executives, Presidents and Directors. Handles confidential and non-routine information and explains policies when necessary. Scheduling Provide meeting support. Coordinate and schedule meetings, conferences and departmental activities when required. Attend leadership team and regional sales meetings, create and distribute meeting minutes and action items. Maintain the corporate calendar, updating key occurrences for the company and functional areas. Initiate and organize travel arrangements for the General Manager. Engagement Organize ongoing employee engagement initiatives such as team events, immersions and round tables, including travel arrangements and itineraries for guest attendees. Support reward and recognition events as needed, in partnership with Human Resources, driving recognition, identifying areas for improvement and being a steward of the Robern brand. Support employee onboarding including desk setup and ensuring tech setup. Financial Support Assist with the maintenance of expense reporting for the General Manager, to include organizing and submitting expense reports, reviewing submitted expenses. IT Responsible for IT troubleshooting as needed. Primary liaison for Kohler IT contacts. Facilities Man front desk and answer primary phone (non customer service calls). Responsible for lawn care, roof, pest control, sprinkler/fire system and cleaning selection, scheduling and quality. Maintain printer room, supply close, fridge, soap, coffee maker, in facility display updates. Act as second security contact. Special Projects Work independently and within teams on special nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the General Manager, Robern., which may include: Purchase Order Management, Contract Management, product coordination for tradeshows and photoshoots, sample sales, branded gifts, internal literature library management, and support of in office factory photo shoots. Skills/Requirements The successful candidate for this role will have 3+ years of experience in an executive administrator or similar role. An Associates' degree is preferred, with a focus in Business Administration or related discipline. Individuals must be self-motivated and capable of working independently, with strong abilities to multi-task and prioritize. Must have strong communication skills, including proven skills in designing presentations. This role requires high proficiency with Microsoft Office, including Outlook, Word, Excel and PowerPoint. The successful candidate for this role will be assertive, highly motivated, and enjoys having a high volume of workload with wide variety. The right person for this position will be discreet, polished, and place a high value on positive customer service interactions. The hourly range for this position is $29.50 - $36.90. The specific hourly rate offered to a candidate may be influenced by a variety of factors including the candidate's experience, their education, and the work location. Available benefits include medical, dental, vision & 401k. Why Choose Kohler? We empower each associate to with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we're driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives. About Us It is Kohler's policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact . Kohler Co. is an equal opportunity/affirmative action employer.
We are currently looking for an Executive Administrative assistant for a nonprofit organization in Suffolk County New York. This individual will be responsible for all administrative tasks and maintaining a professional environment. This organization's mission is to educate and encourage pet adoptions. Job duties Organizing meetings, including scheduling, sending reminders and event management. Answering calls and correspondence in a polite and professional manner. Welcoming visitors Managing all calendars Prioritizing sensitive matters Editing emails. Drafting memos and communications. Coordinate Volunteer Functions. Plan and coordinate adoption meetings. Plan and coordinate fundraising events. Facilitate outside events such as Media and Events in coordination with other organizations. Pitch in at front desk occasionally. Work with various outside parties. Maintain clear, concise communication with colleagues. Exhibit strong PC skills, especially Word, Outlook, and Excel
05/07/2024
Full time
We are currently looking for an Executive Administrative assistant for a nonprofit organization in Suffolk County New York. This individual will be responsible for all administrative tasks and maintaining a professional environment. This organization's mission is to educate and encourage pet adoptions. Job duties Organizing meetings, including scheduling, sending reminders and event management. Answering calls and correspondence in a polite and professional manner. Welcoming visitors Managing all calendars Prioritizing sensitive matters Editing emails. Drafting memos and communications. Coordinate Volunteer Functions. Plan and coordinate adoption meetings. Plan and coordinate fundraising events. Facilitate outside events such as Media and Events in coordination with other organizations. Pitch in at front desk occasionally. Work with various outside parties. Maintain clear, concise communication with colleagues. Exhibit strong PC skills, especially Word, Outlook, and Excel
Housing Authority of the City of Alameda
Alameda, California
PROGRAM ASSISTANT Pending Board approval - anticipated 4/18/2024 Salary Range 15: $36.67 - $44.57/hour The Housing Authority of the City of Alameda is looking for an exceptional, process-oriented professional to provide complex administrative support duties. The position currently open will provide support to the Authority's Finance Department including supporting various finance functions and providing general and back-up on other administrative tasks as needed, which may be in other departments. May also serve as back up for various functions including Executive Assistant and may fill other program assistant functions in the agency including the front desk as needed. Please refer to the job description for the complete range of duties required of this position. Candidates with prior experience with accounting, finance or other numbers-based work preferred. Yardi experience is preferred but not required. An AA or higher level degree is strongly preferred. AHA reserves the right to use applications received from this advertisement to fill Program Assistant positions in other departments for up to one year. To be considered for this career opportunity, submit an application form (located on the AHA website) and the required supporting documents. This position is open until filled. Applications will be reviewed as they are received. Position may close at any time.
05/04/2024
Full time
PROGRAM ASSISTANT Pending Board approval - anticipated 4/18/2024 Salary Range 15: $36.67 - $44.57/hour The Housing Authority of the City of Alameda is looking for an exceptional, process-oriented professional to provide complex administrative support duties. The position currently open will provide support to the Authority's Finance Department including supporting various finance functions and providing general and back-up on other administrative tasks as needed, which may be in other departments. May also serve as back up for various functions including Executive Assistant and may fill other program assistant functions in the agency including the front desk as needed. Please refer to the job description for the complete range of duties required of this position. Candidates with prior experience with accounting, finance or other numbers-based work preferred. Yardi experience is preferred but not required. An AA or higher level degree is strongly preferred. AHA reserves the right to use applications received from this advertisement to fill Program Assistant positions in other departments for up to one year. To be considered for this career opportunity, submit an application form (located on the AHA website) and the required supporting documents. This position is open until filled. Applications will be reviewed as they are received. Position may close at any time.
21438BR Administrative Associate Sr Civil/Environ/Arch Engineering Position Overview The Administrative Associate Senior will administer all aspects of graduate student programs within the department, including Lawrence and Edward campuses (from initial contact with prospective students to completion of degree programs) with minimal or no supervision. Interpret academic regulations for both students and faculty. Coordinate Continuing Education Classes for CEAE's Professional Development Series and co-manage Professional Education Conference programs; Responsible for the development of the CEAE newsletter; Serve as Editor to the annual and quarterly CEAE Update Newsletters; Responsible for providing administrative support to thirty (30) faculty members, as well as the Director of Graduate Studies. Provide backup support for front office administrative associate and accountant. Job Description 70% Graduate Student Program Administrator Develop & apply procedures to respond to prospective student inquiries about graduate program eligibility requirements, application requirements, and enrollment procedures. Contact admitted students regarding orientation requirements and organize departmental orientation meeting each semester. Maintain CEAE graduate program's website and recruiting databases. Process student applications in Slate. Implement all communication campaigns through KU systems (currently Slate). Manage all responses to individual inquiries regarding admission and work with faculty to follow up applications. Coordinate review and admission processing in collaboration with the CEAE Associate Chair for Graduate Studies. Work with the School of Engineering to oversee and plan engineering graduate student recruitment and retention efforts for the CEAE department. Maintain departmental graduate student records and advise CEAE students, faculty, and staff on Graduate Studies policies and processes. Work with students' advisors to update changes in processes and policies. Track graduate recruitment efforts, students' progress toward degree, and develop best practices for CEAE graduate student services. Verify academic standing, schedule examinations, and manage enrollment and graduation processes. Track student's timeline to graduation, plan of study, changes in plan, and process leave & return from absences. Communicate with foreign ministries regarding international extensions and student statuses. Plan and oversee departmental events for CEAE graduate students. Update information and coordinate approvals to the (Courseleaf) Catalog each semester. Work with Graduate Director on student scholarship nominations from the School of Engineering, Graduate Studies scholarships and SELF Scholarships. Perform other duties relating to graduate student administration under the oversight of the Associate Chair for Graduate Studies. 10% Newsletter - Oversee development of the annual CEAE Update newsletter (print) and the quarterly online newsletter, overseeing an Editor. Develop timeline; assist the Editor in identification of storylines and content, as well as connect the Editor with relevant KU students, faculty, and staff. Coordinate with professional printing services and KU Endowment personnel. Review and edit all written materials. Coordinate with KU Endowment for alumni listserv updates. Work directly with the department Chair. 10% Conference Programs- Coordinate with Geotechnical and Environmental conference chairs and planning committee on the development of upcoming conference requirements. Act as point person for the development of marketing materials, postcards, conference pamphlets, website content, and updates. Oversee IT student hourly. Develop and manage online registration procedures and track attendees. Respond to registrant emails and phone calls. Coordinate with outside printers in the design of marketing materials and mailing lists. Develop and maintain a database of attendees mail/email lists. Produce individual conference packages, coordinating parking passes, name tags and conference program. Produce certificates for the Professional Development hours. Manage on-site preparations for attendee's arrivals. Act as contact person for any issues regarding banquet, IT services, parking and/or PDHs. 10% Misc. Supervise CEAE equipment checkout (includes video equipment, cameras, projectors, computers, vehicles, and office keys). Supervise department truck usage. Supervise student hourly assistants. Work with IT keeping all student computer hardware updated. Coordinate and assign Graduate student desk and computer space for GTA's, GRA's, Visiting scholars, and Student hourly graders. Oversee facility upgrades within the department, including furniture, construction changes, and design decisions. Provide administrative support and guidance to thirty (30) departmental faculty members, including the Director of Graduate Programs. Serve as backup for department supply inventory management. Required Qualifications High school diploma or completion of G.E.D. equivalency and five years of experience in office management and administration or accounting, including one year of experience with basic office computer systems OR Bachelor's degree and one year of experience in general office, accounting and/or administrative support work including one year of experience with basic office computer systems. Preferred Qualifications Experience in a university setting and within a university structure. Demonstrated ability to work independently on projects and to coordinate efforts for a number of people in various units across campus Knowledge of operation of office equipment, personal computers, communication systems, and data-based software systems. Verbal and written communication skills for interaction with external and internal entities as indicated in interview. Ability to establish and maintain effective working relations including ability to communicate effectively both verbally and in writing as demonstrated in interview. Attention to detail and strong organizational skills as indicated in application materials. Contact Information to Applicants Caroline Bennett, , -3235 Additional Candidate Instruction Only complete application packages submitted online will be considered. A complete application includes an online application form, resume, cover letter, names, and contact information for three professional references. Review of applications will begin March 7, 2022 and continue until a qualified pool of applicants is identified. Advertised Salary Range $45,000-$50,000, depending on qualifications Application Review Begins 07-Mar-2022 Anticipated Start Date 04-Apr-2022 Primary Campus University of Kansas Lawrence Campus FTE 1.0 Reg/Temp Regular FLSA Status Nonexempt Employee Class U-Unclassified Professional Staff Work Schedule M-F, Standard Hours Job Family Administrative Support-KUL Work Location Assignment On-Site Disclaimer The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Director of the Office of Civil Rights & Title IX, , Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, , 711 TTY (for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, , 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses). recblid f44ajp7r5bzdkeqyc6zn1dxnpwvnmt
02/26/2022
Full time
21438BR Administrative Associate Sr Civil/Environ/Arch Engineering Position Overview The Administrative Associate Senior will administer all aspects of graduate student programs within the department, including Lawrence and Edward campuses (from initial contact with prospective students to completion of degree programs) with minimal or no supervision. Interpret academic regulations for both students and faculty. Coordinate Continuing Education Classes for CEAE's Professional Development Series and co-manage Professional Education Conference programs; Responsible for the development of the CEAE newsletter; Serve as Editor to the annual and quarterly CEAE Update Newsletters; Responsible for providing administrative support to thirty (30) faculty members, as well as the Director of Graduate Studies. Provide backup support for front office administrative associate and accountant. Job Description 70% Graduate Student Program Administrator Develop & apply procedures to respond to prospective student inquiries about graduate program eligibility requirements, application requirements, and enrollment procedures. Contact admitted students regarding orientation requirements and organize departmental orientation meeting each semester. Maintain CEAE graduate program's website and recruiting databases. Process student applications in Slate. Implement all communication campaigns through KU systems (currently Slate). Manage all responses to individual inquiries regarding admission and work with faculty to follow up applications. Coordinate review and admission processing in collaboration with the CEAE Associate Chair for Graduate Studies. Work with the School of Engineering to oversee and plan engineering graduate student recruitment and retention efforts for the CEAE department. Maintain departmental graduate student records and advise CEAE students, faculty, and staff on Graduate Studies policies and processes. Work with students' advisors to update changes in processes and policies. Track graduate recruitment efforts, students' progress toward degree, and develop best practices for CEAE graduate student services. Verify academic standing, schedule examinations, and manage enrollment and graduation processes. Track student's timeline to graduation, plan of study, changes in plan, and process leave & return from absences. Communicate with foreign ministries regarding international extensions and student statuses. Plan and oversee departmental events for CEAE graduate students. Update information and coordinate approvals to the (Courseleaf) Catalog each semester. Work with Graduate Director on student scholarship nominations from the School of Engineering, Graduate Studies scholarships and SELF Scholarships. Perform other duties relating to graduate student administration under the oversight of the Associate Chair for Graduate Studies. 10% Newsletter - Oversee development of the annual CEAE Update newsletter (print) and the quarterly online newsletter, overseeing an Editor. Develop timeline; assist the Editor in identification of storylines and content, as well as connect the Editor with relevant KU students, faculty, and staff. Coordinate with professional printing services and KU Endowment personnel. Review and edit all written materials. Coordinate with KU Endowment for alumni listserv updates. Work directly with the department Chair. 10% Conference Programs- Coordinate with Geotechnical and Environmental conference chairs and planning committee on the development of upcoming conference requirements. Act as point person for the development of marketing materials, postcards, conference pamphlets, website content, and updates. Oversee IT student hourly. Develop and manage online registration procedures and track attendees. Respond to registrant emails and phone calls. Coordinate with outside printers in the design of marketing materials and mailing lists. Develop and maintain a database of attendees mail/email lists. Produce individual conference packages, coordinating parking passes, name tags and conference program. Produce certificates for the Professional Development hours. Manage on-site preparations for attendee's arrivals. Act as contact person for any issues regarding banquet, IT services, parking and/or PDHs. 10% Misc. Supervise CEAE equipment checkout (includes video equipment, cameras, projectors, computers, vehicles, and office keys). Supervise department truck usage. Supervise student hourly assistants. Work with IT keeping all student computer hardware updated. Coordinate and assign Graduate student desk and computer space for GTA's, GRA's, Visiting scholars, and Student hourly graders. Oversee facility upgrades within the department, including furniture, construction changes, and design decisions. Provide administrative support and guidance to thirty (30) departmental faculty members, including the Director of Graduate Programs. Serve as backup for department supply inventory management. Required Qualifications High school diploma or completion of G.E.D. equivalency and five years of experience in office management and administration or accounting, including one year of experience with basic office computer systems OR Bachelor's degree and one year of experience in general office, accounting and/or administrative support work including one year of experience with basic office computer systems. Preferred Qualifications Experience in a university setting and within a university structure. Demonstrated ability to work independently on projects and to coordinate efforts for a number of people in various units across campus Knowledge of operation of office equipment, personal computers, communication systems, and data-based software systems. Verbal and written communication skills for interaction with external and internal entities as indicated in interview. Ability to establish and maintain effective working relations including ability to communicate effectively both verbally and in writing as demonstrated in interview. Attention to detail and strong organizational skills as indicated in application materials. Contact Information to Applicants Caroline Bennett, , -3235 Additional Candidate Instruction Only complete application packages submitted online will be considered. A complete application includes an online application form, resume, cover letter, names, and contact information for three professional references. Review of applications will begin March 7, 2022 and continue until a qualified pool of applicants is identified. Advertised Salary Range $45,000-$50,000, depending on qualifications Application Review Begins 07-Mar-2022 Anticipated Start Date 04-Apr-2022 Primary Campus University of Kansas Lawrence Campus FTE 1.0 Reg/Temp Regular FLSA Status Nonexempt Employee Class U-Unclassified Professional Staff Work Schedule M-F, Standard Hours Job Family Administrative Support-KUL Work Location Assignment On-Site Disclaimer The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Director of the Office of Civil Rights & Title IX, , Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, , 711 TTY (for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, , 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses). recblid f44ajp7r5bzdkeqyc6zn1dxnpwvnmt
We are currently looking for a qualified Front Desk Coordinator / Receptionist to join our team. The Front Desk Coordinator / Receptionist performs all clerical and administrative duties for the dental office, including answering incoming telephone calls and greeting patients, scheduling and confirming appointments, managing patient and business records, and processing patient insurance. He or she helps with maintains an orderly waiting room. The ideal candidate has some post high school education or training and two years of experience in a position of similar responsibility (front desk, administrative assistant, etc.), preferably in a dental office. Candidates must have a pleasant and courteous personality, strong administrative and organizational skills, strong phone and computer skills, and excellent communication and interpersonal skills. Experience with dental practice management software is highly preferred. Will train the right candidate.
02/23/2022
Full time
We are currently looking for a qualified Front Desk Coordinator / Receptionist to join our team. The Front Desk Coordinator / Receptionist performs all clerical and administrative duties for the dental office, including answering incoming telephone calls and greeting patients, scheduling and confirming appointments, managing patient and business records, and processing patient insurance. He or she helps with maintains an orderly waiting room. The ideal candidate has some post high school education or training and two years of experience in a position of similar responsibility (front desk, administrative assistant, etc.), preferably in a dental office. Candidates must have a pleasant and courteous personality, strong administrative and organizational skills, strong phone and computer skills, and excellent communication and interpersonal skills. Experience with dental practice management software is highly preferred. Will train the right candidate.
Overview of Role: Front Desk associates are the face of our service at the properties we support. These treasured associates consistently interact with both residents and guests, and as a result, develop meaningful relationships that enhance the quality of our work. Most of our front desk associates work independently, and without direct supervision. The ideal candidate possesses strong communication, telephone, and customer service skills in addition to being detailed oriented and able to multitask. This opportunity takes place at one of our Luxury High Rise Condominiums in the area of Lauderdale by The Sea, FL What you will be doing? (Some of your main responsibilities include): -Greeting and directing residents, guests, and invitees -Monitoring and controlling access to the building -Handling deliveries and packages -Stands, greets and engages residents; checks guests and service providers in/out -Monitoring the fire alarm emergency response system -Resolving and following up on all complaints/issues -Maintaining daily records and forms -Follows safety procedures and strives to maintain a safe work environment. Why join our front desk family/ What is in it for you? Career Development: Historically, the Front Desk has proven to be the first step into a career in property management, leading to roles such as Team Leader, Administrative Assistant and Property Manager. We also have many trainings in our FirstService University that you can take to further your career while working with us. DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
02/17/2022
Full time
Overview of Role: Front Desk associates are the face of our service at the properties we support. These treasured associates consistently interact with both residents and guests, and as a result, develop meaningful relationships that enhance the quality of our work. Most of our front desk associates work independently, and without direct supervision. The ideal candidate possesses strong communication, telephone, and customer service skills in addition to being detailed oriented and able to multitask. This opportunity takes place at one of our Luxury High Rise Condominiums in the area of Lauderdale by The Sea, FL What you will be doing? (Some of your main responsibilities include): -Greeting and directing residents, guests, and invitees -Monitoring and controlling access to the building -Handling deliveries and packages -Stands, greets and engages residents; checks guests and service providers in/out -Monitoring the fire alarm emergency response system -Resolving and following up on all complaints/issues -Maintaining daily records and forms -Follows safety procedures and strives to maintain a safe work environment. Why join our front desk family/ What is in it for you? Career Development: Historically, the Front Desk has proven to be the first step into a career in property management, leading to roles such as Team Leader, Administrative Assistant and Property Manager. We also have many trainings in our FirstService University that you can take to further your career while working with us. DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
Overview of Role: Front Desk associates are the face of our service at the properties we support. These treasured associates consistently interact with both residents and guests, and as a result, develop meaningful relationships that enhance the quality of our work. Most of our front desk associates work independently, and without direct supervision. The ideal candidate possesses strong communication, telephone, and customer service skills in addition to being detailed oriented and able to multitask. This opportunity takes place at one of our Luxury High Rise Condominiums in the area of Miami, FL. What you will be doing? (Some of your main responsibilities include): -Greeting and directing residents, guests, and invitees -Monitoring and controlling access to the building -Handling deliveries and packages -Stands, greets and engages residents; checks guests and service providers in/out -Monitoring the fire alarm emergency response system -Resolving and following up on all complaints/issues -Maintaining daily records and forms -Follows safety procedures and strives to maintain a safe work environment. Why join our front desk family/ What is in it for you? Career Development: Historically, the Front Desk has proven to be the first step into a career in property management, leading to roles such as Team Leader, Administrative Assistant and Property Manager. We also have many trainings in our FirstService University that you can take to further your career while working with us. DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
02/17/2022
Full time
Overview of Role: Front Desk associates are the face of our service at the properties we support. These treasured associates consistently interact with both residents and guests, and as a result, develop meaningful relationships that enhance the quality of our work. Most of our front desk associates work independently, and without direct supervision. The ideal candidate possesses strong communication, telephone, and customer service skills in addition to being detailed oriented and able to multitask. This opportunity takes place at one of our Luxury High Rise Condominiums in the area of Miami, FL. What you will be doing? (Some of your main responsibilities include): -Greeting and directing residents, guests, and invitees -Monitoring and controlling access to the building -Handling deliveries and packages -Stands, greets and engages residents; checks guests and service providers in/out -Monitoring the fire alarm emergency response system -Resolving and following up on all complaints/issues -Maintaining daily records and forms -Follows safety procedures and strives to maintain a safe work environment. Why join our front desk family/ What is in it for you? Career Development: Historically, the Front Desk has proven to be the first step into a career in property management, leading to roles such as Team Leader, Administrative Assistant and Property Manager. We also have many trainings in our FirstService University that you can take to further your career while working with us. DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
FirstService Residential
North Miami Beach, Florida
Overview of Role: Front Desk associates are the face of our service at the properties we support. These treasured associates consistently interact with both residents and guests, and as a result, develop meaningful relationships that enhance the quality of our work. Most of our front desk associates work independently, and without direct supervision. The ideal candidate possesses strong communication, telephone, and customer service skills in addition to being detailed oriented and able to multitask. This opportunity takes place at one of our Luxury High Rise Condominiums in the area of ___. What you will be doing? (Some of your main responsibilities include): -Greeting and directing residents, guests, and invitees -Monitoring and controlling access to the building -Handling deliveries and packages -Stands, greets and engages residents; checks guests and service providers in/out -Monitoring the fire alarm emergency response system -Resolving and following up on all complaints/issues -Maintaining daily records and forms -Follows safety procedures and strives to maintain a safe work environment. Why join our front desk family/ What is in it for you? Career Development: Historically, the Front Desk has proven to be the first step into a career in property management, leading to roles such as Team Leader, Administrative Assistant and Property Manager. We also have many trainings in our FirstService University that you can take to further your career while working with us. DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
02/15/2022
Full time
Overview of Role: Front Desk associates are the face of our service at the properties we support. These treasured associates consistently interact with both residents and guests, and as a result, develop meaningful relationships that enhance the quality of our work. Most of our front desk associates work independently, and without direct supervision. The ideal candidate possesses strong communication, telephone, and customer service skills in addition to being detailed oriented and able to multitask. This opportunity takes place at one of our Luxury High Rise Condominiums in the area of ___. What you will be doing? (Some of your main responsibilities include): -Greeting and directing residents, guests, and invitees -Monitoring and controlling access to the building -Handling deliveries and packages -Stands, greets and engages residents; checks guests and service providers in/out -Monitoring the fire alarm emergency response system -Resolving and following up on all complaints/issues -Maintaining daily records and forms -Follows safety procedures and strives to maintain a safe work environment. Why join our front desk family/ What is in it for you? Career Development: Historically, the Front Desk has proven to be the first step into a career in property management, leading to roles such as Team Leader, Administrative Assistant and Property Manager. We also have many trainings in our FirstService University that you can take to further your career while working with us. DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
Overview of Role: Front Desk associates are the face of our service at the properties we support. These treasured associates consistently interact with both residents and guests, and as a result, develop meaningful relationships that enhance the quality of our work. Most of our front desk associates work independently, and without direct supervision. The ideal candidate possesses strong communication, telephone, and customer service skills in addition to being detailed oriented and able to multitask. This opportunity takes place at one of our Luxury High Rise Condominiums in the area of Miami Beach, FL. What you will be doing? (Some of your main responsibilities include): -Greeting and directing residents, guests, and invitees -Monitoring and controlling access to the building -Handling deliveries and packages -Stands, greets and engages residents; checks guests and service providers in/out -Monitoring the fire alarm emergency response system -Resolving and following up on all complaints/issues -Maintaining daily records and forms -Follows safety procedures and strives to maintain a safe work environment. Why join our front desk family/ What is in it for you? Career Development: Historically, the Front Desk has proven to be the first step into a career in property management, leading to roles such as Team Leader, Administrative Assistant and Property Manager. We also have many trainings in our FirstService University that you can take to further your career while working with us. DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
02/15/2022
Full time
Overview of Role: Front Desk associates are the face of our service at the properties we support. These treasured associates consistently interact with both residents and guests, and as a result, develop meaningful relationships that enhance the quality of our work. Most of our front desk associates work independently, and without direct supervision. The ideal candidate possesses strong communication, telephone, and customer service skills in addition to being detailed oriented and able to multitask. This opportunity takes place at one of our Luxury High Rise Condominiums in the area of Miami Beach, FL. What you will be doing? (Some of your main responsibilities include): -Greeting and directing residents, guests, and invitees -Monitoring and controlling access to the building -Handling deliveries and packages -Stands, greets and engages residents; checks guests and service providers in/out -Monitoring the fire alarm emergency response system -Resolving and following up on all complaints/issues -Maintaining daily records and forms -Follows safety procedures and strives to maintain a safe work environment. Why join our front desk family/ What is in it for you? Career Development: Historically, the Front Desk has proven to be the first step into a career in property management, leading to roles such as Team Leader, Administrative Assistant and Property Manager. We also have many trainings in our FirstService University that you can take to further your career while working with us. DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
FirstService Residential
North Miami Beach, Florida
Overview of Role: Front Desk associates are the face of our service at the properties we support. These treasured associates consistently interact with both residents and guests, and as a result, develop meaningful relationships that enhance the quality of our work. Most of our front desk associates work independently, and without direct supervision. The ideal candidate possesses strong communication, telephone, and customer service skills in addition to being detailed oriented and able to multitask. This opportunity takes place at one of our Luxury High Rise Condominiums in the area of Sunny Isles, FL. What you will be doing? (Some of your main responsibilities include): -Greeting and directing residents, guests, and invitees -Monitoring and controlling access to the building -Handling deliveries and packages -Stands, greets and engages residents; checks guests and service providers in/out -Monitoring the fire alarm emergency response system -Resolving and following up on all complaints/issues -Maintaining daily records and forms -Follows safety procedures and strives to maintain a safe work environment. Why join our front desk family/ What is in it for you? Career Development: Historically, the Front Desk has proven to be the first step into a career in property management, leading to roles such as Team Leader, Administrative Assistant and Property Manager. We also have many trainings in our FirstService University that you can take to further your career while working with us. DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
02/15/2022
Full time
Overview of Role: Front Desk associates are the face of our service at the properties we support. These treasured associates consistently interact with both residents and guests, and as a result, develop meaningful relationships that enhance the quality of our work. Most of our front desk associates work independently, and without direct supervision. The ideal candidate possesses strong communication, telephone, and customer service skills in addition to being detailed oriented and able to multitask. This opportunity takes place at one of our Luxury High Rise Condominiums in the area of Sunny Isles, FL. What you will be doing? (Some of your main responsibilities include): -Greeting and directing residents, guests, and invitees -Monitoring and controlling access to the building -Handling deliveries and packages -Stands, greets and engages residents; checks guests and service providers in/out -Monitoring the fire alarm emergency response system -Resolving and following up on all complaints/issues -Maintaining daily records and forms -Follows safety procedures and strives to maintain a safe work environment. Why join our front desk family/ What is in it for you? Career Development: Historically, the Front Desk has proven to be the first step into a career in property management, leading to roles such as Team Leader, Administrative Assistant and Property Manager. We also have many trainings in our FirstService University that you can take to further your career while working with us. DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
Seeking an Temporary Administrative Assistant with Front Desk experience. Hours: 7:30- 4:30pm, Monday - Friday - Providing administrative experience to their Maintenance Division. Responsibilities include: Data entry, administrative support, screening calls, work order creation in their SAP system. Microsoft Office: Word, Excel, Outlook, Typing & Data Entry. APPLY TODAY! AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
11/10/2021
Full time
Seeking an Temporary Administrative Assistant with Front Desk experience. Hours: 7:30- 4:30pm, Monday - Friday - Providing administrative experience to their Maintenance Division. Responsibilities include: Data entry, administrative support, screening calls, work order creation in their SAP system. Microsoft Office: Word, Excel, Outlook, Typing & Data Entry. APPLY TODAY! AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
Goldfish Swim School - Fitchburg
Madison, Wisconsin
Hiring Immediately! Smile... it's a small action that makes a big difference! We have a mission to teach kids how to swim and be safer, in and around the water, while making their experience GOLDEN! We desire to maintain a "get it" mentality, a "want it" attitude and the "capacity" to learn and grow professionally and personally. That is "why" we smile! Goldfish Swim School Core Values: We go above and beyond with every detail to create a GOLDEN EXPERIENCE! We believe in nurturing a culture that provides WOW! CUSTOMER SERVICE. We do the right things, make the right decisions and treat people with INTEGRITY, COMPASSION, and TRUST. We meet and exceed expectations, so you see EXTRAORDINARY RESULTS. We make a big deal about life's accomplishments by remembering to CELEBRATE! Our team is growing, and we are looking for team players who are enthusiastic, have a can-do perspective, and enjoy working with kids. We provide paid on-the-job training, flexible scheduling, a rewarding work environment, and a one-of-a-kind culture that will make you smile, too! Role: Front Desk Customer Service Representative Summary: Promotes quality customer service and processes first point sales and registration transactions. Acts as the first point of contact for potential and current Goldfish Swim School - Fitchburg customers and is responsible for presenting a positive image for the company. Primary Responsibilities: Addresses inquiries via phone, digital and in person and follows up timely Checks in students on the attendance tracking system and prepares lesson schedules for team members Resolves account matters and contacts guests for clarification purposes Maintains cleanliness of areas: front desk, Snack Shack, changing rooms, restrooms and observation space Updates informational displays with accurate and timely promotions and literature Monitor Snack area and providing guidance to Snack Shack staff Advances through cross-training in multiple roles and substitutes when necessary Acts as a GSS "ambassador" to provide a Golden Experience to our students, families, and team members Enforces safety rules and regulations to prevent accidents; administers first aid when necessary Job Qualifications and Skills Ability to work with children Excellent communication, customer service, problem-solving, and organizational skills Customer service, sales and/or administrative office experience required Punctuality and reliability is a must Must pass background examinations (included with training) Reports to: Assistant General Manager Education/Experience: High school diploma or GED required. Some college preferred. Two years previous sales, customer service and/or administrative office experience preferred. Goldfish Swim School - Fitchburg is a learn-to-swim facility for kids ages 4 months to 12 years. Our proven confidence- building curriculum promotes a love of swimming and teaches children to be safer in and around the water. For additional information see goldfishswimschool.com/fitchburg NOTE: The information within this posting is not all-inclusive and may be subject to change. Goldfish Swim School - Fitchburg is an Equal Opportunity Employer. All associated locations are independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of that franchisee. All inquiries about employment at this franchise should be made directly to the franchisee, and not to Goldfish Swim School Corporate.
11/09/2021
Full time
Hiring Immediately! Smile... it's a small action that makes a big difference! We have a mission to teach kids how to swim and be safer, in and around the water, while making their experience GOLDEN! We desire to maintain a "get it" mentality, a "want it" attitude and the "capacity" to learn and grow professionally and personally. That is "why" we smile! Goldfish Swim School Core Values: We go above and beyond with every detail to create a GOLDEN EXPERIENCE! We believe in nurturing a culture that provides WOW! CUSTOMER SERVICE. We do the right things, make the right decisions and treat people with INTEGRITY, COMPASSION, and TRUST. We meet and exceed expectations, so you see EXTRAORDINARY RESULTS. We make a big deal about life's accomplishments by remembering to CELEBRATE! Our team is growing, and we are looking for team players who are enthusiastic, have a can-do perspective, and enjoy working with kids. We provide paid on-the-job training, flexible scheduling, a rewarding work environment, and a one-of-a-kind culture that will make you smile, too! Role: Front Desk Customer Service Representative Summary: Promotes quality customer service and processes first point sales and registration transactions. Acts as the first point of contact for potential and current Goldfish Swim School - Fitchburg customers and is responsible for presenting a positive image for the company. Primary Responsibilities: Addresses inquiries via phone, digital and in person and follows up timely Checks in students on the attendance tracking system and prepares lesson schedules for team members Resolves account matters and contacts guests for clarification purposes Maintains cleanliness of areas: front desk, Snack Shack, changing rooms, restrooms and observation space Updates informational displays with accurate and timely promotions and literature Monitor Snack area and providing guidance to Snack Shack staff Advances through cross-training in multiple roles and substitutes when necessary Acts as a GSS "ambassador" to provide a Golden Experience to our students, families, and team members Enforces safety rules and regulations to prevent accidents; administers first aid when necessary Job Qualifications and Skills Ability to work with children Excellent communication, customer service, problem-solving, and organizational skills Customer service, sales and/or administrative office experience required Punctuality and reliability is a must Must pass background examinations (included with training) Reports to: Assistant General Manager Education/Experience: High school diploma or GED required. Some college preferred. Two years previous sales, customer service and/or administrative office experience preferred. Goldfish Swim School - Fitchburg is a learn-to-swim facility for kids ages 4 months to 12 years. Our proven confidence- building curriculum promotes a love of swimming and teaches children to be safer in and around the water. For additional information see goldfishswimschool.com/fitchburg NOTE: The information within this posting is not all-inclusive and may be subject to change. Goldfish Swim School - Fitchburg is an Equal Opportunity Employer. All associated locations are independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of that franchisee. All inquiries about employment at this franchise should be made directly to the franchisee, and not to Goldfish Swim School Corporate.
AppleOne is actively recruiting experienced office Administrative Assistants and Front desk receptionists for our clients throughout the Hampton Roads area. These are 100% onsite positions located in Virginia Beach, Norfolk, Chesapeake and Suffolk. Pay is depending on experience. If you have administrative or clerical experience working in a office setting, apply now! Must be proficient in Microsoft Office suite: Outlook, Excel and Word. AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
11/08/2021
Full time
AppleOne is actively recruiting experienced office Administrative Assistants and Front desk receptionists for our clients throughout the Hampton Roads area. These are 100% onsite positions located in Virginia Beach, Norfolk, Chesapeake and Suffolk. Pay is depending on experience. If you have administrative or clerical experience working in a office setting, apply now! Must be proficient in Microsoft Office suite: Outlook, Excel and Word. AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years