QSI is seeking a Management Analyst-III to provide support to our government client located in Portsmouth, NH. The candidate will primarily work at the National Visa Center (NVC) and/or the Kentucky Consular Center (KCC) but may also be assigned to other VO offices. The MA-III will assist the Government staff and prepare letters, reports, and specialized correspondence. A Government manager will provide day-to-day oversight and directions. Location Portsmouth, NH Level/Salary Range $100K HR Contact Subrina Miles Job Category Non-Exempt Security Clearance Required Secret (may require a Top Secret) Position Type Full-time Duties/Requirements/Qualifications Duties/Tasks: The Management Analyst - III shall perform all duties required including, but not limited to, the following: • Serves as senior advisor on all issues concerning assigned programs and provides coordination and management functions in support of subordinate staff. • Identify and document contracting issues and develop contract improvement initiatives. • Collaborate with the primary contractor and GTMs in the development, implementation and oversight of centralized contract tracking and reporting on all quality assurance activities and findings. • Assists the government with identifying actual and potential conflicts in contract requirements and provide recommendations for remedy. • Ability to independently initiate actions, resolve issues, formulate methods and procedures for accomplishment of assigned functions, and to establish and meet milestones. • Participate in relevant management meetings and workgroups to support objectives. • Facilitates Quarterly Quality Reviews (QQRs) and other formal quality-related reviews. • Develops and maintains NVC and KCC procedures for quality assurance, inspection throughout the VSS support contract lifecycle. • Coordinates ongoing internal primary contractor contract evaluations. • Conducts quality assurance assessments via on site and desk review processes. • Establishes risk assessment methodologies and oversees the risk assessment process. • Establishes Technical Monitoring Plans (TMPs), performs monitoring, and tracks the progress of corrections/issue resolution. • Provides support and technical assistance to the COR, GTMs and other USG staff with the primary contractor related contracting and procurement responsibilities. • Reports on the primary contractor contract information and contract lifecycle activities. • Assists with maintenance of contract COR Working files on the NVC and KCC shared network drive and other assigned functions to assist the COR, A/COR and GTMs. • Establishes methodologies to track incoming work and throughput and prepares briefing material to show any changes in inputs and outputs. • Assists with implementation and maintenance of incentive/disincentive program with prime labor contractor. The Contractor shall conduct management activities, including, but not limited to the following: • Assist with the preparation of contract modification requests. • Monitor burn rates. • Review invoices for accuracy prior to USG review and acceptance. • Assist COR, A/COR and GTMs with contract guidance. • Assist with maintenance of contract files. • Provide briefings and reports findings on quality measurements, reviews, and compliance matters. • Support the COR, A/COR and GTMs performing quality assurance surveillance functions and provide advice, recommendations, and documentation. • Assist with contract close outs. • Assist with financial audits, compliance reviews, and related activities. • Train QAS staff on oversight procedures and transfer responsibilities, when and if required, to the Government staff. • Escalate issues and/or contract violations to USG staff quickly and accurately • Assist the USG with Contractor Performance Assessment Reports (CPARs) evaluations. • Plan and oversee the organization and logistics for CA's Assistant Secretary (A/S) participation in bilateral meetings. • Assist the USG with Contractor Performance Assessment Reports (CPARs) evaluations. Qualifications: • As the lead staff position for this contract, no less than five years managing a team, including; • Possess comprehensive knowledge of the full range of principles, concepts, and methodology related to one or more quality assurance functional programs and considerable skill in applying this knowledge to the planning and accomplishment of a variety of difficult and complex work assignments. • No less than five years of experience monitoring federal government contracts (project/contract management, former USG COR, etc.) or direct knowledge and understanding of consular contracts, regulations, and processes is preferred. • Possess broad knowledge of the practices, policies and procedures of related functional and administrative activities such as contract administration, procurement, and supply with skill in effecting appropriate interface/coordination of quality assurance plans and programs with these activities. • Demonstrated experience with operational applications to test and inspect a product or to provide guidance, control, and processing logic in an integrated system. • Demonstrated ability to ensure consistent quality of production by developing and enforcing good quality monitoring systems; validating processes; providing documentation. • Ability to achieve quality assurance operational objectives by contributing information and analysis to strategic plans and reviews; preparing and completing action plans; implementing production, incentive, quality, and customer-service standards; identifying and resolving problems; completing audits; determining system improvements; implementing change. • Knowledge and understanding of the laws, rules and regulations pertaining to eligibility for and issuance of a U.S. visa. • Communicate effectively and confidently with high-level executives. • Superior organizational skills and work ethic. • Excellent customer service, written, and oral communications skills, and the ability to engage with high level and public officials. • Ability to interpret and apply complex regulatory material. • Ability to work independently and/or as a member of the team to effectively interact with personnel at all levels. Education / Experience Required • Bachelor's Degree (advanced degree preferred), and/or; • Five (5) years of experience monitoring federal government contracts or direct knowledge and understanding of consular contracts, regulations • Four (4) years working in Quality Management-related field supporting quality assurance/control methods, principles, and practices, including statistical analysis and sampling techniques, developing processes and procedures, and/or contract oversight and monitoring functions • Four (4) years of written and oral communications in an office environment, including; • Four (4) years of policy development, international relations, intelligence community, legal, and/or foreign service,; • Proficient in utilizing a variety of office software, specifically: MS Word, MS Power Point, MS SharePoint, MS Excel, and MS Outlook
05/16/2024
Full time
QSI is seeking a Management Analyst-III to provide support to our government client located in Portsmouth, NH. The candidate will primarily work at the National Visa Center (NVC) and/or the Kentucky Consular Center (KCC) but may also be assigned to other VO offices. The MA-III will assist the Government staff and prepare letters, reports, and specialized correspondence. A Government manager will provide day-to-day oversight and directions. Location Portsmouth, NH Level/Salary Range $100K HR Contact Subrina Miles Job Category Non-Exempt Security Clearance Required Secret (may require a Top Secret) Position Type Full-time Duties/Requirements/Qualifications Duties/Tasks: The Management Analyst - III shall perform all duties required including, but not limited to, the following: • Serves as senior advisor on all issues concerning assigned programs and provides coordination and management functions in support of subordinate staff. • Identify and document contracting issues and develop contract improvement initiatives. • Collaborate with the primary contractor and GTMs in the development, implementation and oversight of centralized contract tracking and reporting on all quality assurance activities and findings. • Assists the government with identifying actual and potential conflicts in contract requirements and provide recommendations for remedy. • Ability to independently initiate actions, resolve issues, formulate methods and procedures for accomplishment of assigned functions, and to establish and meet milestones. • Participate in relevant management meetings and workgroups to support objectives. • Facilitates Quarterly Quality Reviews (QQRs) and other formal quality-related reviews. • Develops and maintains NVC and KCC procedures for quality assurance, inspection throughout the VSS support contract lifecycle. • Coordinates ongoing internal primary contractor contract evaluations. • Conducts quality assurance assessments via on site and desk review processes. • Establishes risk assessment methodologies and oversees the risk assessment process. • Establishes Technical Monitoring Plans (TMPs), performs monitoring, and tracks the progress of corrections/issue resolution. • Provides support and technical assistance to the COR, GTMs and other USG staff with the primary contractor related contracting and procurement responsibilities. • Reports on the primary contractor contract information and contract lifecycle activities. • Assists with maintenance of contract COR Working files on the NVC and KCC shared network drive and other assigned functions to assist the COR, A/COR and GTMs. • Establishes methodologies to track incoming work and throughput and prepares briefing material to show any changes in inputs and outputs. • Assists with implementation and maintenance of incentive/disincentive program with prime labor contractor. The Contractor shall conduct management activities, including, but not limited to the following: • Assist with the preparation of contract modification requests. • Monitor burn rates. • Review invoices for accuracy prior to USG review and acceptance. • Assist COR, A/COR and GTMs with contract guidance. • Assist with maintenance of contract files. • Provide briefings and reports findings on quality measurements, reviews, and compliance matters. • Support the COR, A/COR and GTMs performing quality assurance surveillance functions and provide advice, recommendations, and documentation. • Assist with contract close outs. • Assist with financial audits, compliance reviews, and related activities. • Train QAS staff on oversight procedures and transfer responsibilities, when and if required, to the Government staff. • Escalate issues and/or contract violations to USG staff quickly and accurately • Assist the USG with Contractor Performance Assessment Reports (CPARs) evaluations. • Plan and oversee the organization and logistics for CA's Assistant Secretary (A/S) participation in bilateral meetings. • Assist the USG with Contractor Performance Assessment Reports (CPARs) evaluations. Qualifications: • As the lead staff position for this contract, no less than five years managing a team, including; • Possess comprehensive knowledge of the full range of principles, concepts, and methodology related to one or more quality assurance functional programs and considerable skill in applying this knowledge to the planning and accomplishment of a variety of difficult and complex work assignments. • No less than five years of experience monitoring federal government contracts (project/contract management, former USG COR, etc.) or direct knowledge and understanding of consular contracts, regulations, and processes is preferred. • Possess broad knowledge of the practices, policies and procedures of related functional and administrative activities such as contract administration, procurement, and supply with skill in effecting appropriate interface/coordination of quality assurance plans and programs with these activities. • Demonstrated experience with operational applications to test and inspect a product or to provide guidance, control, and processing logic in an integrated system. • Demonstrated ability to ensure consistent quality of production by developing and enforcing good quality monitoring systems; validating processes; providing documentation. • Ability to achieve quality assurance operational objectives by contributing information and analysis to strategic plans and reviews; preparing and completing action plans; implementing production, incentive, quality, and customer-service standards; identifying and resolving problems; completing audits; determining system improvements; implementing change. • Knowledge and understanding of the laws, rules and regulations pertaining to eligibility for and issuance of a U.S. visa. • Communicate effectively and confidently with high-level executives. • Superior organizational skills and work ethic. • Excellent customer service, written, and oral communications skills, and the ability to engage with high level and public officials. • Ability to interpret and apply complex regulatory material. • Ability to work independently and/or as a member of the team to effectively interact with personnel at all levels. Education / Experience Required • Bachelor's Degree (advanced degree preferred), and/or; • Five (5) years of experience monitoring federal government contracts or direct knowledge and understanding of consular contracts, regulations • Four (4) years working in Quality Management-related field supporting quality assurance/control methods, principles, and practices, including statistical analysis and sampling techniques, developing processes and procedures, and/or contract oversight and monitoring functions • Four (4) years of written and oral communications in an office environment, including; • Four (4) years of policy development, international relations, intelligence community, legal, and/or foreign service,; • Proficient in utilizing a variety of office software, specifically: MS Word, MS Power Point, MS SharePoint, MS Excel, and MS Outlook
Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT. Commercial Construction Project Executive Job Description: The Project Executive role is to effectively manage both small and large scale projects from discovery and design to development and implementation. A Project Executive is responsible for all of the duties performed by the Project Manager as well as the following: Responsibilities Maintains adherence to HITT's standards of safety Ensures the all job processes are followed in accordance with HITT policies Negotiates terms and conditions of contracts with clients Monitors the progress of each project through updated schedules Ensures that the project Quality Control Plan is followed Assists that project staff in resolving scope problems with subcontractors Ensures proper assignment and evaluation of field personnel both within the project team and throughout the company Identifies and negotiates time extensions where justified and allowed Acquires new work as well as maintaining existing clients Maintains positive relationships with the subcontractor community Ensures timely completion of closeout process Leads the preconstruction and RFP package effort with the help of the Preconstruction Department and/or other company resources Delegates responsibility when necessary to ensure that the project/tasks run smoothly Qualifications 10+ years of experience in commercial construction, including experience with a commercial general contractor Prior healthcare construction project experience required A four-year degree from an accredited university with a concentration in construction, engineering, or business is strongly preferred. In lieu of a degree, additional work experience is acceptable. Previous experience in a project management role with the ability to execute multiple projects and/or simultaneously Ability to master sector/project-specific software systems including but not limited to: Microsoft Office suite (ex. Project, Excel, Word, Outlook, PowerPoint, etc.), ProCore, Adobe, BlueBeam, JD Edwards Mastery of reading construction drawings; tasks including reading, interpreting, and updating construction project-related drawings Ability to organize necessary resources, including people, tools and time to meet tight deadlines and achieve desired results Knowledge of current market conditions including pricing conventions and trends Must demonstrate a strong ability to: Carry oneself as a leader and knowledge holder of the project while facilitating the decision-making process Demonstrate a positive attitude and passion for construction and our industry Communicate clearly, concisely, and professionally, with a strong ability to present complex information in a clear and concise manner Take initiative and seek responsibility Demonstrate integrity consistent with The HITT Way and HITT's core values Seek continuous improvement of knowledge and abilities, internal focus on self-improvement Recognize quality and implement contractual and HITT quality standards Adapt and exercise flexibility with the ever-changing world of technology, design, means and methods Collaborate with people of various backgrounds and styles Foster positive relationships with colleagues, clients, subcontractors and vendors Approach all situations with a customer service oriented attitude Coach, train and educate assistant level operations team members Sustain existing client relationships and develop new client relationships Understand and know what tasks are more important than others; discern what needs to be solved immediately and what can wait; ability to multi-task effectively Exhibit respectfulness by being punctual, engaged/focused, and respectful of others In accordance with the Washington Equal Pay and Opportunity Act, section RCW 49.58.110, the base salary range for this position is: $155,000.00 - $205,000.00 Compensation in other cities and states may vary. HITT Contracting offers a competitive total benefits and compensation package including performance-based bonuses, premium health care coverage including vision and dental, employer-matched 401(k), wellness reimbursement program, paid holidays and time-off, and other voluntary benefits and leave types. The determination of salary is based on the candidate's individual professional experience, qualifications, education, skills, and training. HITT Contracting, Inc. is committed to creating a diverse and inclusive environment. We are proud to be an Equal Opportunity and Affirmative Action Employer providing opportunities to all employees and applicants without regard to race, sex, national origin, religion, age, disability, veteran status, genetic information, sexual orientation, gender identity and any other protected status in accordance with applicable law. Women, minorities, individuals with disabilities, veterans, and LGBTQ+ individuals are encouraged to apply. HITT Contracting, Inc. promotes a drug-free workplace. In accordance with Washington's Senate Bill 5123, HITT Contracting will only base initial hiring decisions on drug screenings non-inclusive of cannabis. This law does not apply to applicants seeking positions that require a federal background investigation of security clearance or positions identified as safety sensitive. These positions include safety professionals, any level of superintendent or project manager, MEP or QC professionals, project engineers and construction interns.
05/16/2024
Full time
Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT. Commercial Construction Project Executive Job Description: The Project Executive role is to effectively manage both small and large scale projects from discovery and design to development and implementation. A Project Executive is responsible for all of the duties performed by the Project Manager as well as the following: Responsibilities Maintains adherence to HITT's standards of safety Ensures the all job processes are followed in accordance with HITT policies Negotiates terms and conditions of contracts with clients Monitors the progress of each project through updated schedules Ensures that the project Quality Control Plan is followed Assists that project staff in resolving scope problems with subcontractors Ensures proper assignment and evaluation of field personnel both within the project team and throughout the company Identifies and negotiates time extensions where justified and allowed Acquires new work as well as maintaining existing clients Maintains positive relationships with the subcontractor community Ensures timely completion of closeout process Leads the preconstruction and RFP package effort with the help of the Preconstruction Department and/or other company resources Delegates responsibility when necessary to ensure that the project/tasks run smoothly Qualifications 10+ years of experience in commercial construction, including experience with a commercial general contractor Prior healthcare construction project experience required A four-year degree from an accredited university with a concentration in construction, engineering, or business is strongly preferred. In lieu of a degree, additional work experience is acceptable. Previous experience in a project management role with the ability to execute multiple projects and/or simultaneously Ability to master sector/project-specific software systems including but not limited to: Microsoft Office suite (ex. Project, Excel, Word, Outlook, PowerPoint, etc.), ProCore, Adobe, BlueBeam, JD Edwards Mastery of reading construction drawings; tasks including reading, interpreting, and updating construction project-related drawings Ability to organize necessary resources, including people, tools and time to meet tight deadlines and achieve desired results Knowledge of current market conditions including pricing conventions and trends Must demonstrate a strong ability to: Carry oneself as a leader and knowledge holder of the project while facilitating the decision-making process Demonstrate a positive attitude and passion for construction and our industry Communicate clearly, concisely, and professionally, with a strong ability to present complex information in a clear and concise manner Take initiative and seek responsibility Demonstrate integrity consistent with The HITT Way and HITT's core values Seek continuous improvement of knowledge and abilities, internal focus on self-improvement Recognize quality and implement contractual and HITT quality standards Adapt and exercise flexibility with the ever-changing world of technology, design, means and methods Collaborate with people of various backgrounds and styles Foster positive relationships with colleagues, clients, subcontractors and vendors Approach all situations with a customer service oriented attitude Coach, train and educate assistant level operations team members Sustain existing client relationships and develop new client relationships Understand and know what tasks are more important than others; discern what needs to be solved immediately and what can wait; ability to multi-task effectively Exhibit respectfulness by being punctual, engaged/focused, and respectful of others In accordance with the Washington Equal Pay and Opportunity Act, section RCW 49.58.110, the base salary range for this position is: $155,000.00 - $205,000.00 Compensation in other cities and states may vary. HITT Contracting offers a competitive total benefits and compensation package including performance-based bonuses, premium health care coverage including vision and dental, employer-matched 401(k), wellness reimbursement program, paid holidays and time-off, and other voluntary benefits and leave types. The determination of salary is based on the candidate's individual professional experience, qualifications, education, skills, and training. HITT Contracting, Inc. is committed to creating a diverse and inclusive environment. We are proud to be an Equal Opportunity and Affirmative Action Employer providing opportunities to all employees and applicants without regard to race, sex, national origin, religion, age, disability, veteran status, genetic information, sexual orientation, gender identity and any other protected status in accordance with applicable law. Women, minorities, individuals with disabilities, veterans, and LGBTQ+ individuals are encouraged to apply. HITT Contracting, Inc. promotes a drug-free workplace. In accordance with Washington's Senate Bill 5123, HITT Contracting will only base initial hiring decisions on drug screenings non-inclusive of cannabis. This law does not apply to applicants seeking positions that require a federal background investigation of security clearance or positions identified as safety sensitive. These positions include safety professionals, any level of superintendent or project manager, MEP or QC professionals, project engineers and construction interns.
DNI Delaware Nation Industries
Oklahoma City, Oklahoma
Overview The Marketing Director will play a critical role in developing and executing comprehensive marketing strategies to drive growth and enhance brand visibility within the commercial and federal contracting space. The ideal candidate will have a strong understanding of government procurement processes, excellent organization and leadership skills, and a proven track record of success in marketing strategy and brand development. Prior experience working with tribal entities is preferred. Responsibilities Develop and implement strategic marketing plans to promote company services and capabilities to commercial and federal government agencies, shareholders and key stakeholders. Lead the creation of marketing collateral, including brochures, presentations, website content, and promotional materials, ensuring alignment with company branding and messaging. Conduct market research and competitive analysis to identify trends, opportunities, and potential areas for expansion. Collaborate with cross-functional teams, including business development, operations, and executive leadership, to align marketing efforts with overall business objectives. Manage the company's digital marketing initiatives, including website graphics, SEO, social media, and email campaigns. Cultivate relationships with key stakeholders, industry partners, and community organizations, to enhance brand visibility and support business development efforts. Assist with and oversee the planning and execution of events, conferences, and trade shows to showcase company expertise and generate leads. Monitor and analyze marketing performance metrics, providing regular reports and insights to senior management to inform decision-making. Stay informed about tribal affairs, industry trends, regulatory changes, and emerging technologies to maintain a competitive edge in the market. Represent the company in professional associations, networking events, and industry forums to enhance our reputation and thought leadership. Supervise and mentor a team of marketing professionals, including an Assistant Manager and two Marketing Assistants, providing guidance, support, and professional development opportunities. Qualifications Bachelor's degree in marketing, business administration, or a related field; MBA preferred. Minimum 5-7 years of experience in marketing and business development, with a focus on federal contracting or government services. Strong understanding of federal procurement processes, including familiarity with FAR/DFAR regulations and contract vehicles such as GSA schedules and IDIQs. Proven track record of developing and implementing successful marketing strategies that drive revenue growth and market expansion. Excellent communication skills, with the ability to effectively articulate complex ideas and build relationships with diverse stakeholders. Demonstrated leadership abilities, including experience managing cross-functional teams and driving collaboration across departments. Proficiency in digital marketing tools and platforms, including CMS, CRM, marketing automation, and analytics software. Strategic mindset with a data-driven approach to decision-making and problem-solving. Ability to thrive in a fast-paced environment, manage multiple priorities, and adapt to changing business needs. Commitment to upholding the values and mission of the company, including a respect for tribal heritage and cultural diversity. AAP/EEO Statement DNI complies with all federal, state and local laws designed to protect employees and job applicants from discrimination based on race, religion, color, sex, parental status, national origin, age, disability, genetic information, military service, or other non-merit-based factors. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
05/15/2024
Full time
Overview The Marketing Director will play a critical role in developing and executing comprehensive marketing strategies to drive growth and enhance brand visibility within the commercial and federal contracting space. The ideal candidate will have a strong understanding of government procurement processes, excellent organization and leadership skills, and a proven track record of success in marketing strategy and brand development. Prior experience working with tribal entities is preferred. Responsibilities Develop and implement strategic marketing plans to promote company services and capabilities to commercial and federal government agencies, shareholders and key stakeholders. Lead the creation of marketing collateral, including brochures, presentations, website content, and promotional materials, ensuring alignment with company branding and messaging. Conduct market research and competitive analysis to identify trends, opportunities, and potential areas for expansion. Collaborate with cross-functional teams, including business development, operations, and executive leadership, to align marketing efforts with overall business objectives. Manage the company's digital marketing initiatives, including website graphics, SEO, social media, and email campaigns. Cultivate relationships with key stakeholders, industry partners, and community organizations, to enhance brand visibility and support business development efforts. Assist with and oversee the planning and execution of events, conferences, and trade shows to showcase company expertise and generate leads. Monitor and analyze marketing performance metrics, providing regular reports and insights to senior management to inform decision-making. Stay informed about tribal affairs, industry trends, regulatory changes, and emerging technologies to maintain a competitive edge in the market. Represent the company in professional associations, networking events, and industry forums to enhance our reputation and thought leadership. Supervise and mentor a team of marketing professionals, including an Assistant Manager and two Marketing Assistants, providing guidance, support, and professional development opportunities. Qualifications Bachelor's degree in marketing, business administration, or a related field; MBA preferred. Minimum 5-7 years of experience in marketing and business development, with a focus on federal contracting or government services. Strong understanding of federal procurement processes, including familiarity with FAR/DFAR regulations and contract vehicles such as GSA schedules and IDIQs. Proven track record of developing and implementing successful marketing strategies that drive revenue growth and market expansion. Excellent communication skills, with the ability to effectively articulate complex ideas and build relationships with diverse stakeholders. Demonstrated leadership abilities, including experience managing cross-functional teams and driving collaboration across departments. Proficiency in digital marketing tools and platforms, including CMS, CRM, marketing automation, and analytics software. Strategic mindset with a data-driven approach to decision-making and problem-solving. Ability to thrive in a fast-paced environment, manage multiple priorities, and adapt to changing business needs. Commitment to upholding the values and mission of the company, including a respect for tribal heritage and cultural diversity. AAP/EEO Statement DNI complies with all federal, state and local laws designed to protect employees and job applicants from discrimination based on race, religion, color, sex, parental status, national origin, age, disability, genetic information, military service, or other non-merit-based factors. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Here at Wellpath, everything that we do is about taking care of people - our patients, our staff and our partners. We are committed to making a difference by providing hope and healing to vulnerable patients in challenging clinical environments. Our talented, compassionate team thrives in an autonomous environment, is empowered and supported by education, training and the resources to practice healthcare the way it is meant to be and strives to "Always Do The Right Thing!" Overview Our Administrative Assistant is responsible to the H.S.A./Department Head for the completion of various office clerical assignments. Coordinates personnel and medical reports and files, interrelates and works effectively with all levels of authority. Qualifications Education: High school diploma or G.E.D. Experience: General knowledge of office practices and procedures Computer skills with an emphasis on spreadsheets and word processing Formal secretarial training and medical terminology knowledge desirable Licenses/Certifications: None required Responsibilities Receive and direct all incoming calls on a multi extension telephone. Assure messages are accurately relayed to staff when they are away from the office. Bring messages to the appropriate desk. Receive and distribute incoming mail following procedures outlined. Assure outgoing mail is distributed appropriately on daily basis. Receive and distribute claims. Respond to and provide follow-up for Provider/Vendor inquiries as requested. Fax approvals/denials for Formulary Exceptions/Outpatient Referrals to appropriate destinations as requested. Assure faxes are received. Assure expense reports from the facilities contain the appropriate documentation. Forward to the Corporate office once approval is obtained from the Executive Vice President or designee. Order and receive office supplies following Accounts Payable Guidelines. All Purchase Orders are to be approved by the Executive Vice President. Maintain a filing system. Make necessary updates to files, and modify filing system to accommodate changes in the conduct of the business affairs of the office. Maintain credentialing log. Receive all site meeting minutes and forward copies as appropriate. Prepare Continuing Education Unit(s) certificates as directed and maintain CEU training binder for all employees. Perform overflow typing as needed. Open to all Staff for completion of various clerical assignments to assure continuity of services. Must be able to obtain and maintain security clearance. Must be able to apply principles of critical thinking to a variety of practical and emergent situations and accurately follow standardized procedures that may call for deviations. Must be able to apply sound judgment beyond a specific set of instructions and apply knowledge to different factual situations. Must be alert at all times; pay close attention to details. Must be able to work under stress on a regular or continuous basis. Post orders, if applicable, per site contract. Perform other duties as assigned. Wellpath is an EOE/Minorities/Females/Vet/Disability Employer
02/18/2022
Full time
Here at Wellpath, everything that we do is about taking care of people - our patients, our staff and our partners. We are committed to making a difference by providing hope and healing to vulnerable patients in challenging clinical environments. Our talented, compassionate team thrives in an autonomous environment, is empowered and supported by education, training and the resources to practice healthcare the way it is meant to be and strives to "Always Do The Right Thing!" Overview Our Administrative Assistant is responsible to the H.S.A./Department Head for the completion of various office clerical assignments. Coordinates personnel and medical reports and files, interrelates and works effectively with all levels of authority. Qualifications Education: High school diploma or G.E.D. Experience: General knowledge of office practices and procedures Computer skills with an emphasis on spreadsheets and word processing Formal secretarial training and medical terminology knowledge desirable Licenses/Certifications: None required Responsibilities Receive and direct all incoming calls on a multi extension telephone. Assure messages are accurately relayed to staff when they are away from the office. Bring messages to the appropriate desk. Receive and distribute incoming mail following procedures outlined. Assure outgoing mail is distributed appropriately on daily basis. Receive and distribute claims. Respond to and provide follow-up for Provider/Vendor inquiries as requested. Fax approvals/denials for Formulary Exceptions/Outpatient Referrals to appropriate destinations as requested. Assure faxes are received. Assure expense reports from the facilities contain the appropriate documentation. Forward to the Corporate office once approval is obtained from the Executive Vice President or designee. Order and receive office supplies following Accounts Payable Guidelines. All Purchase Orders are to be approved by the Executive Vice President. Maintain a filing system. Make necessary updates to files, and modify filing system to accommodate changes in the conduct of the business affairs of the office. Maintain credentialing log. Receive all site meeting minutes and forward copies as appropriate. Prepare Continuing Education Unit(s) certificates as directed and maintain CEU training binder for all employees. Perform overflow typing as needed. Open to all Staff for completion of various clerical assignments to assure continuity of services. Must be able to obtain and maintain security clearance. Must be able to apply principles of critical thinking to a variety of practical and emergent situations and accurately follow standardized procedures that may call for deviations. Must be able to apply sound judgment beyond a specific set of instructions and apply knowledge to different factual situations. Must be alert at all times; pay close attention to details. Must be able to work under stress on a regular or continuous basis. Post orders, if applicable, per site contract. Perform other duties as assigned. Wellpath is an EOE/Minorities/Females/Vet/Disability Employer
Here at Wellpath, everything that we do is about taking care of people - our patients, our staff and our partners. We are committed to making a difference by providing hope and healing to vulnerable patients in challenging clinical environments. Our talented, compassionate team thrives in an autonomous environment, is empowered and supported by education, training and the resources to practice healthcare the way it is meant to be and strives to "Always Do The Right Thing!" Overview Our Administrative Assistant is responsible to the H.S.A./Department Head for the completion of various office clerical assignments. Coordinates personnel and medical reports and files, interrelates and works effectively with all levels of authority. Qualifications Education: High school diploma or G.E.D. Experience: General knowledge of office practices and procedures Computer skills with an emphasis on spreadsheets and word processing Formal secretarial training and medical terminology knowledge desirable Licenses/Certifications: None required Responsibilities Receive and direct all incoming calls on a multi extension telephone. Assure messages are accurately relayed to staff when they are away from the office. Bring messages to the appropriate desk. Receive and distribute incoming mail following procedures outlined. Assure outgoing mail is distributed appropriately on daily basis. Receive and distribute claims. Respond to and provide follow-up for Provider/Vendor inquiries as requested. Fax approvals/denials for Formulary Exceptions/Outpatient Referrals to appropriate destinations as requested. Assure faxes are received. Assure expense reports from the facilities contain the appropriate documentation. Forward to the Corporate office once approval is obtained from the Executive Vice President or designee. Order and receive office supplies following Accounts Payable Guidelines. All Purchase Orders are to be approved by the Executive Vice President. Maintain a filing system. Make necessary updates to files, and modify filing system to accommodate changes in the conduct of the business affairs of the office. Maintain credentialing log. Receive all site meeting minutes and forward copies as appropriate. Prepare Continuing Education Unit(s) certificates as directed and maintain CEU training binder for all employees. Perform overflow typing as needed. Open to all Staff for completion of various clerical assignments to assure continuity of services. Must be able to obtain and maintain security clearance. Must be able to apply principles of critical thinking to a variety of practical and emergent situations and accurately follow standardized procedures that may call for deviations. Must be able to apply sound judgment beyond a specific set of instructions and apply knowledge to different factual situations. Must be alert at all times; pay close attention to details. Must be able to work under stress on a regular or continuous basis. Post orders, if applicable, per site contract. Perform other duties as assigned. Wellpath is an EOE/Minorities/Females/Vet/Disability Employer
11/10/2021
Full time
Here at Wellpath, everything that we do is about taking care of people - our patients, our staff and our partners. We are committed to making a difference by providing hope and healing to vulnerable patients in challenging clinical environments. Our talented, compassionate team thrives in an autonomous environment, is empowered and supported by education, training and the resources to practice healthcare the way it is meant to be and strives to "Always Do The Right Thing!" Overview Our Administrative Assistant is responsible to the H.S.A./Department Head for the completion of various office clerical assignments. Coordinates personnel and medical reports and files, interrelates and works effectively with all levels of authority. Qualifications Education: High school diploma or G.E.D. Experience: General knowledge of office practices and procedures Computer skills with an emphasis on spreadsheets and word processing Formal secretarial training and medical terminology knowledge desirable Licenses/Certifications: None required Responsibilities Receive and direct all incoming calls on a multi extension telephone. Assure messages are accurately relayed to staff when they are away from the office. Bring messages to the appropriate desk. Receive and distribute incoming mail following procedures outlined. Assure outgoing mail is distributed appropriately on daily basis. Receive and distribute claims. Respond to and provide follow-up for Provider/Vendor inquiries as requested. Fax approvals/denials for Formulary Exceptions/Outpatient Referrals to appropriate destinations as requested. Assure faxes are received. Assure expense reports from the facilities contain the appropriate documentation. Forward to the Corporate office once approval is obtained from the Executive Vice President or designee. Order and receive office supplies following Accounts Payable Guidelines. All Purchase Orders are to be approved by the Executive Vice President. Maintain a filing system. Make necessary updates to files, and modify filing system to accommodate changes in the conduct of the business affairs of the office. Maintain credentialing log. Receive all site meeting minutes and forward copies as appropriate. Prepare Continuing Education Unit(s) certificates as directed and maintain CEU training binder for all employees. Perform overflow typing as needed. Open to all Staff for completion of various clerical assignments to assure continuity of services. Must be able to obtain and maintain security clearance. Must be able to apply principles of critical thinking to a variety of practical and emergent situations and accurately follow standardized procedures that may call for deviations. Must be able to apply sound judgment beyond a specific set of instructions and apply knowledge to different factual situations. Must be alert at all times; pay close attention to details. Must be able to work under stress on a regular or continuous basis. Post orders, if applicable, per site contract. Perform other duties as assigned. Wellpath is an EOE/Minorities/Females/Vet/Disability Employer
Requisition ID: Category: Administrative Services Location: Gilbert - AZ, United States of America Citizenship Required: United States Citizenship Clearance Type: None Telecommute: No- Teleworking not available for this position Shift: 1st Shift (United States of America) Travel Required: No Positions Available: 1 At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Start your future with a new mission as a member of the Northrop Grumman Tactical Space Systems (NG TSS) team. As a part of the NGTSS Team you will work with experts that develop systems and solutions to help our world thrive and keep it safe. It's very rewarding unique and challenging work. But most of all, it's work that makes a difference. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your authentic self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Join us and launch your career.Northrop Grumman Tactical Space Systems is seeking an Administrative Assistant 3 to directly support the Gilbert Director and support the Gilbert Integration and Test Organization in a fast paced, visible, fun but professional environment that designs, manufactures, integrates and tests satellites for our NASA, commercial, and DoD customers.Administrative duties will interface all areas of the site and plays a key role in the overall management and leadership of the site. This position is located at the Tactical Space Systems facility in Gilbert, AZ. Keys to success include: •Friendly, energetic, but focused disposition. •Collaborative and works well under pressure. •Ability to solve problems independently. •Can interface with all aspects of the organization from Executives to Production Staff. •Use of tact, diplomacy, discretion, and judgment in dealing with site sensitive information and situations. •Observe and recommends way of improving processes. The Roles and Responsibilities of the Site Director's Administrative Assistant will include, but is not limited to: •Coordinate and track the I&T Director calendar • Support large team with various normal office functions while managing diverse set of priorities •Compile and submit daily site report •Integrate & submit weekly site status report •Management of the Gilbert I&T Leadership Calendar •Take and screen calls; ensure delivery of important messages • Taking leadership meeting minutes and action tracking • Procure and invoice supplies and materials to aide in the success of the I&T team •Book travel for a large team in compliance with Northrop Grumman and USG policy •Management of site I&T organizational charts •Arrange and set up meetings, lunches and conferences for all members of the I&T team •Process visitor requests •Interface with customers to coordinate meetings and travel •Process expense reports •Event planning/coordination •General office related administrative duties •IS Ticket submission and tracking •Presentation, document and announcement formatting/proofing •General support to other Administrative AssistantsBasic Qualifications:•Minimum of a High School Diploma with 6 years' experience to include supporting leaders of medium-large organizations •US Citizenship •Experience with efficiently coordinating a dynamic Outlook calendar, conference call, and shared link applications. •Experience with independently assessing priorities and work with confidential information. •Experience interfacing with senior level internal and external contacts with considerable autonomy •Computer skills required include expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel), SharePoint (or equivalent), and intranet/internet proficiency. •Experience and proficiency with Concur (or similar) travel and expense reporting system.Preferred Qualifications: •Bachelor's or Associate degree, preferably in business or technical related field. •Ability to obtain a Top Secret level security clearance. •Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities with minimal supervision. •Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities across the site •Familiarity with Northrop Grumman's specific systems (Cost Point, Concur, Facilities requests, etc.). •Knowledge of NGC resources, policies, and procedures. •Experience with managing and creating SharePoint sites. •Experience coordinating both on and off-site meetings and/or event Salary Range: 42500 - 70800 Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business. Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.
11/09/2021
Full time
Requisition ID: Category: Administrative Services Location: Gilbert - AZ, United States of America Citizenship Required: United States Citizenship Clearance Type: None Telecommute: No- Teleworking not available for this position Shift: 1st Shift (United States of America) Travel Required: No Positions Available: 1 At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Start your future with a new mission as a member of the Northrop Grumman Tactical Space Systems (NG TSS) team. As a part of the NGTSS Team you will work with experts that develop systems and solutions to help our world thrive and keep it safe. It's very rewarding unique and challenging work. But most of all, it's work that makes a difference. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your authentic self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Join us and launch your career.Northrop Grumman Tactical Space Systems is seeking an Administrative Assistant 3 to directly support the Gilbert Director and support the Gilbert Integration and Test Organization in a fast paced, visible, fun but professional environment that designs, manufactures, integrates and tests satellites for our NASA, commercial, and DoD customers.Administrative duties will interface all areas of the site and plays a key role in the overall management and leadership of the site. This position is located at the Tactical Space Systems facility in Gilbert, AZ. Keys to success include: •Friendly, energetic, but focused disposition. •Collaborative and works well under pressure. •Ability to solve problems independently. •Can interface with all aspects of the organization from Executives to Production Staff. •Use of tact, diplomacy, discretion, and judgment in dealing with site sensitive information and situations. •Observe and recommends way of improving processes. The Roles and Responsibilities of the Site Director's Administrative Assistant will include, but is not limited to: •Coordinate and track the I&T Director calendar • Support large team with various normal office functions while managing diverse set of priorities •Compile and submit daily site report •Integrate & submit weekly site status report •Management of the Gilbert I&T Leadership Calendar •Take and screen calls; ensure delivery of important messages • Taking leadership meeting minutes and action tracking • Procure and invoice supplies and materials to aide in the success of the I&T team •Book travel for a large team in compliance with Northrop Grumman and USG policy •Management of site I&T organizational charts •Arrange and set up meetings, lunches and conferences for all members of the I&T team •Process visitor requests •Interface with customers to coordinate meetings and travel •Process expense reports •Event planning/coordination •General office related administrative duties •IS Ticket submission and tracking •Presentation, document and announcement formatting/proofing •General support to other Administrative AssistantsBasic Qualifications:•Minimum of a High School Diploma with 6 years' experience to include supporting leaders of medium-large organizations •US Citizenship •Experience with efficiently coordinating a dynamic Outlook calendar, conference call, and shared link applications. •Experience with independently assessing priorities and work with confidential information. •Experience interfacing with senior level internal and external contacts with considerable autonomy •Computer skills required include expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel), SharePoint (or equivalent), and intranet/internet proficiency. •Experience and proficiency with Concur (or similar) travel and expense reporting system.Preferred Qualifications: •Bachelor's or Associate degree, preferably in business or technical related field. •Ability to obtain a Top Secret level security clearance. •Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities with minimal supervision. •Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities across the site •Familiarity with Northrop Grumman's specific systems (Cost Point, Concur, Facilities requests, etc.). •Knowledge of NGC resources, policies, and procedures. •Experience with managing and creating SharePoint sites. •Experience coordinating both on and off-site meetings and/or event Salary Range: 42500 - 70800 Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business. Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.
Requisition ID: Category: Administrative Services Location: Redondo Beach - CA, United States of America Citizenship Required: United States Citizenship Clearance Type: None Telecommute: No- Teleworking not available for this position Shift: 1st Shift (United States of America) Travel Required: Yes, 10% of the Time Positions Available: 1 At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman Space Systems has an opening for an Administrative Assistant 4 to join our team of qualified, diverse individuals. This position will be located in Redondo Beach, CA. This is an excellent opportunity to support the Assistant Project Manager for the Ground Element Hardware and Acquisitions organization. The successful candidate will be a vital member of the team, performing in an administrative leadership role, which involves: high-level contacts and exposure to sensitive program, customer, new business, personnel and technical information, necessitating considerable use of tact, diplomacy, discretion, and judgment communicating effectively and professionally with executive, customer, supplier, staff, support and administrative personnel to gather or convey relevant information responsible for maintaining Management staff schedule answering phones, monitoring emails, coordinating critical customer and management visits/meetings/briefings/presentations supporting positive customer relationships, and coordinating occasional GE events, often time sensitive. Coordinates frequent, often dynamic travel arrangements, expense reports and routine and non-routine correspondence. The successful candidate must be proactive, well-organized, and dependable and have the ability to work with minimal supervision. Candidate must be a team player, possess effective communication and excellent interpersonal skills and be able to demonstrate mature leadership capabilities. The position requires a high degree of professionalism, presence, flexibility, diplomacy, judgment, discretion, and the ability to multitask and work independently. Must have the ability to filter high traffic correspondence and contacts, and coordinate high volume of travel (both domestic and on occasion international). Must be effective at coordination/hosting meetings as required, and be able to interface with all levels of management and customers.Basic Qualifications: High School Diploma or equivalent and at least 6 years of additional education and/or relevant experience Advanced use of Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) or equivalent Experience with travel booking and expense report tools (Concur or similar) Experience with purchasing tools (iBuy, SAP, or similar) Candidate must be able to obtain and maintain an active U.S. Government security clearance at the Top Secret level with a background investigation date within 6 years, OR must be able to obtain and maintain an active U.S. Government SCI access with a Single Scope Background Investigation (SSBI) completed within the last 5 years. Preferred Qualifications: Experience in an Director or Executive level administrative assistant position Typing proficiency at least 50 WPM Working knowledge of Northrop Grumman policies and procedures Salary Range: 63800 - 106300 Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business. Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.
11/09/2021
Full time
Requisition ID: Category: Administrative Services Location: Redondo Beach - CA, United States of America Citizenship Required: United States Citizenship Clearance Type: None Telecommute: No- Teleworking not available for this position Shift: 1st Shift (United States of America) Travel Required: Yes, 10% of the Time Positions Available: 1 At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman Space Systems has an opening for an Administrative Assistant 4 to join our team of qualified, diverse individuals. This position will be located in Redondo Beach, CA. This is an excellent opportunity to support the Assistant Project Manager for the Ground Element Hardware and Acquisitions organization. The successful candidate will be a vital member of the team, performing in an administrative leadership role, which involves: high-level contacts and exposure to sensitive program, customer, new business, personnel and technical information, necessitating considerable use of tact, diplomacy, discretion, and judgment communicating effectively and professionally with executive, customer, supplier, staff, support and administrative personnel to gather or convey relevant information responsible for maintaining Management staff schedule answering phones, monitoring emails, coordinating critical customer and management visits/meetings/briefings/presentations supporting positive customer relationships, and coordinating occasional GE events, often time sensitive. Coordinates frequent, often dynamic travel arrangements, expense reports and routine and non-routine correspondence. The successful candidate must be proactive, well-organized, and dependable and have the ability to work with minimal supervision. Candidate must be a team player, possess effective communication and excellent interpersonal skills and be able to demonstrate mature leadership capabilities. The position requires a high degree of professionalism, presence, flexibility, diplomacy, judgment, discretion, and the ability to multitask and work independently. Must have the ability to filter high traffic correspondence and contacts, and coordinate high volume of travel (both domestic and on occasion international). Must be effective at coordination/hosting meetings as required, and be able to interface with all levels of management and customers.Basic Qualifications: High School Diploma or equivalent and at least 6 years of additional education and/or relevant experience Advanced use of Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) or equivalent Experience with travel booking and expense report tools (Concur or similar) Experience with purchasing tools (iBuy, SAP, or similar) Candidate must be able to obtain and maintain an active U.S. Government security clearance at the Top Secret level with a background investigation date within 6 years, OR must be able to obtain and maintain an active U.S. Government SCI access with a Single Scope Background Investigation (SSBI) completed within the last 5 years. Preferred Qualifications: Experience in an Director or Executive level administrative assistant position Typing proficiency at least 50 WPM Working knowledge of Northrop Grumman policies and procedures Salary Range: 63800 - 106300 Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business. Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.
Requisition ID: R Category: Administrative Services Location: Annapolis - MD, United States of America Citizenship Required: United States Citizenship Clearance Type: Secret Telecommute: Yes- May Consider Occasional/Part-Time Teleworking for this position Shift: 1st Shift (United States of America) Travel Required: No Positions Available: 1 At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman is seeking an Executive Assistant to support the Director of Undersea Warfare in Annapolis, MD. This position coordinates business meetings, arranges, maintains, and modifies the Director's schedule and associated departmental activities; handles confidential business matters and maintains effective and efficient organization of administrative requirements. This is an exciting, dynamic environment at the cutting edge of global business in the high technology defense industry. The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment with a high daily workload supporting multiple managers, employees, and priorities as required. The administrative assistant is responsible for preparing and releasing a variety of complex communications and documents that affect the Operations department; following procedures which includes appropriate access to proprietary information; preparing and adjusting travel arrangements and completing expense reports; coordinate various department events; coordinating VIP visits, agendas, and tours to the facility; and generally acting and making decisions in alignment with the Director's leadership. In addition, the assistant will be called upon to provide support for key direct and dotted-line reports to the Directors within Programs. The candidate must be reliable, resourceful, work accurately and independently and with an ability to anticipate, initiate and follow through with all work requirements, and be able to work extended hours as needed. Will be responsible for handling calendars with precision as well as travel plans. This position requires excellent interpersonal skills and professionalism, a high level of discretion and confidentiality, the ability to interact with internal and external customers as well as senior management, be able to organize and prioritize tasks with minimum supervision, and possess strong office management and office technology skills. The nature of the position involves exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion, and judgment. Will also be responsible for routine administrative duties: coordinates staff meetings, teleconferences, answers telephones, screens calls and forwards messages, prepares expense reports, and maintains filing system. Ordering and managing refreshments and luncheons for some meetings is required. Candidate will use Microsoft Office to produce high quality reports, presentations, or other documents. Specific duties and responsibilities include the following: • Making travel arrangements and completing expense reports • Managing calendars • Answering incoming calls and responding to general requests • Scheduling meetings and arranging conference rooms and video/audio • Editing and updating presentations and documents • Collaborating with administrative professionals in related organizations • Organizing and arranging major organization events • Organizing catering, audio/ video, and other essential services as needed • Developing and maintaining organization charts • Ordering office supplies, computers, and telephones • Assisting in maintaining organization's collaboration sites • Answering questions relating to office operations and established policies and procedures Basic Qualifications:• High School Diploma with a minimum of six years supporting senior executives medium to large size corporate environment.• Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel),Active Secret security clearance.Preferred Qualifications: SharePoint (or equivalent), and intranet/internet proficiency. • Experience with making travel arrangements • Experience with Concur (or similar) travel and expense reporting system for reporting domestic and international travel. • Ability to compile and generate reports and presentations. • Ability to complete a wide variety of tasks with minimal supervision. • Ability to efficiently coordinate Outlook calendar, conference call, and shared link applications. • Prior experience coordinating both on and off-site meetings and/or events. • Experience proofreading and correcting documents for grammatical errors. • Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities. • Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities. • Must have experience in supporting a variety of senior management levels and administrative support within an organization. • Must be able to interface with executive level internal and external contacts with considerable autonomy. - Knowledge of NGC resources, policies, and procedures is desirable Salary Range: 60900 - 101500 Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business. Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.
11/04/2021
Full time
Requisition ID: R Category: Administrative Services Location: Annapolis - MD, United States of America Citizenship Required: United States Citizenship Clearance Type: Secret Telecommute: Yes- May Consider Occasional/Part-Time Teleworking for this position Shift: 1st Shift (United States of America) Travel Required: No Positions Available: 1 At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman is seeking an Executive Assistant to support the Director of Undersea Warfare in Annapolis, MD. This position coordinates business meetings, arranges, maintains, and modifies the Director's schedule and associated departmental activities; handles confidential business matters and maintains effective and efficient organization of administrative requirements. This is an exciting, dynamic environment at the cutting edge of global business in the high technology defense industry. The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment with a high daily workload supporting multiple managers, employees, and priorities as required. The administrative assistant is responsible for preparing and releasing a variety of complex communications and documents that affect the Operations department; following procedures which includes appropriate access to proprietary information; preparing and adjusting travel arrangements and completing expense reports; coordinate various department events; coordinating VIP visits, agendas, and tours to the facility; and generally acting and making decisions in alignment with the Director's leadership. In addition, the assistant will be called upon to provide support for key direct and dotted-line reports to the Directors within Programs. The candidate must be reliable, resourceful, work accurately and independently and with an ability to anticipate, initiate and follow through with all work requirements, and be able to work extended hours as needed. Will be responsible for handling calendars with precision as well as travel plans. This position requires excellent interpersonal skills and professionalism, a high level of discretion and confidentiality, the ability to interact with internal and external customers as well as senior management, be able to organize and prioritize tasks with minimum supervision, and possess strong office management and office technology skills. The nature of the position involves exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion, and judgment. Will also be responsible for routine administrative duties: coordinates staff meetings, teleconferences, answers telephones, screens calls and forwards messages, prepares expense reports, and maintains filing system. Ordering and managing refreshments and luncheons for some meetings is required. Candidate will use Microsoft Office to produce high quality reports, presentations, or other documents. Specific duties and responsibilities include the following: • Making travel arrangements and completing expense reports • Managing calendars • Answering incoming calls and responding to general requests • Scheduling meetings and arranging conference rooms and video/audio • Editing and updating presentations and documents • Collaborating with administrative professionals in related organizations • Organizing and arranging major organization events • Organizing catering, audio/ video, and other essential services as needed • Developing and maintaining organization charts • Ordering office supplies, computers, and telephones • Assisting in maintaining organization's collaboration sites • Answering questions relating to office operations and established policies and procedures Basic Qualifications:• High School Diploma with a minimum of six years supporting senior executives medium to large size corporate environment.• Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel),Active Secret security clearance.Preferred Qualifications: SharePoint (or equivalent), and intranet/internet proficiency. • Experience with making travel arrangements • Experience with Concur (or similar) travel and expense reporting system for reporting domestic and international travel. • Ability to compile and generate reports and presentations. • Ability to complete a wide variety of tasks with minimal supervision. • Ability to efficiently coordinate Outlook calendar, conference call, and shared link applications. • Prior experience coordinating both on and off-site meetings and/or events. • Experience proofreading and correcting documents for grammatical errors. • Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities. • Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities. • Must have experience in supporting a variety of senior management levels and administrative support within an organization. • Must be able to interface with executive level internal and external contacts with considerable autonomy. - Knowledge of NGC resources, policies, and procedures is desirable Salary Range: 60900 - 101500 Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business. Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.
Federal Bureau of Investigation (FBI)
Olathe, Kansas
Open to ALL U.S. CitizensNOTE: CURRENT PERMANENT FBI EMPLOYEES MUST APPLY FOR THIS JOB THROUGH ASAPP, Announcement Number 2 for FBI Professional Staff. Applications will not be accepted from outside of the area of consideration.Job SummaryPosition: Deputy General Counsel (ES)Section: Litigation BranchDivision: Office of the General CounselLocation: Washington, DCWorking Hours: 9:00a.m. 5:30p.m. (Flexible)Salary: $132,552 to $190,891Promotional Potential: noneRelocation Incentive may be offered by the FBI.Limited transfer benefits may be borne by the FBI.Key RequirementsMust be able to obtain a Top Secret -SCI clearanceU.S. Citizenship RequiredThe Mission of the FBI is to protect the American people and uphold the Constitution of the United States. The Deputy General Counsel (DGC) position is a Deputy Assistant Director-level position in the FBI. The DGC reports directly to the General Counsel and is responsible for management and direct oversight of the Litigation Branch, which is comprised of over 100 attorneys, paralegals and other professional staff, including two SES Section Chiefs and nine GS15 Unit Chiefs. The Litigation Branch consists of two Sections: Litigation Technology Management (LTMS) and Strategic and Sensitive Information Litigation (SSILS). LTMS consists of two Civil Litigation Units, two Employment Law units and one Discovery Unit. SSILS consists of the National Security Coordination Litigation Unit, the FOIA Litigation Unit, the Congressional Oversight and Investigations Unit, and the Strategic and Sensitive Discovery Unit. The Litigation Branch provides legal advice to the entire FBI, including the Director and other FBI HQ executives, as well as agents in the field, regarding litigation risk, personnel issues, training, security, employment law, external oversight, and internal investigations.Major DutiesThe DGC serves as the senior executive responsible for the agency's civil litigation practice. The DGC oversees the defense of civil actions filed against the United States for the official acts of FBI employees, as well as individual-capacity claims against employees. The DGC coordinates national security litigation, lawsuits arising out of mass shootings and domestic terrorism incidents, and congressional and other demands for its sensitive information. The DGC also leads the employment law practice, counseling and defending the FBI and its executives. The DGC develops and maintains robust relationships with litigation partners at the Department of Justice, the U.S. Intelligence Community, and other government agencies.The successful candidate will be an accomplished and well-rounded leader, manager, and attorney with strong communication (oral and writing), interpersonal, analytical, and problem-solving skills. This is an executive management position in the FBI and OGC, and candidates must be able to hold employees accountable as well as develop and implement a strategic vision for the Branch and participate effectively in broader management decision-making for the FBI and OGC. Substantial civil litigation experience in the federal court system and experience with the Congressional oversight process is desirable. Additionally, candidates for this position must possess strong organization and collaboration skills.Qualifications & EvaluationsMust possess a J.D. degree from a law school accredited by the American Bar Association (or have an LLM degree or other graduate law degree in addition to a J.D.) and must be a member in good standing of at least one State Bar Association. Candidates must possess at least 10 years of post-J.D. professional experience. Candidates will have professional experience in the following: 1) Substantial civil litigation experience in the federal court system, and 2) Strong leadership and management experiencePlease make sure your specialized experience/requirement(s) can be identified in your resume. Applicants must meet the qualification requirements by the closing date of this announcement. Your application will be evaluated and rated under the FBI's Candidate Rating Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement. 1. Organizing and Planning (establish priorities, timetables, and goals/objectives; structure a plan of action for self and others; and develop both strategic and tactical plans).2. Leadership (motivate and inspire others; develop and mentor others; gain the respect, confidence, and loyalty of others; articulate vision, give guidance and direct others in accomplishing goals).3. Collaboration (establish contacts and interact effectively with external agencies, government officials, the media, the community, and internal bureau contacts; display professionalism while working with others to achieve common goals and proactively share information with others when appropriate).4. Problem Solving/Judgment (critically evaluates conditions, events, and alternatives; identify problems, causes and relationships; base decisions or recommendations on data or sound reasoning; and formulate objective opinions). 5. Interpersonal Ability (establish and maintain rapport with management, colleagues and subordinates; recognize and show sensitivity to differences in the needs and concerns of others; mediate concerns between individuals and groups to settle disputes).How to ApplyThe following instructions outline the steps in the application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time on the closing date of this announcement. If applying online is a hardship please contact the HR Specialist listed in the vacancy announcement prior to the closing date for assistance.1. Establish an applicant account on the FBIJobs website by clicking Apply Now and then Register Now or login using your existing applicant account.2. Paste your text resume in the space provided, upload a new resume or use a resume you have applied with previously.3. Complete your applicant profile if establishing your account for the first time.4. Complete the assessment questionnaire.5. Complete the application sections requested and submit your applicationRequired DocumentsTo apply for this position, you must provide a complete application package by the closing date which includes: Your resume Law School transcript(s) Notification of Personnel Action, SF-50 (only former Federal employees) Most recent Performance Appraisal. Please Note: This applies to current federal employees.What to Expect NextOnce your complete application is received we will conduct an evaluation of your qualifications and determine your ranking. The Most Competitive candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of your status throughout the process.BenefitsThe FBI offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. This link provides an overview of the benefits currently offered to Federal employees: Information You must respond to the COMPETENCY QUESTIONS in your application. Failure to respond to the competency questions will preclude you from submitting your application. Also, failure to provide additional necessary and relevant information required by this vacancy announcement may disqualify you for consideration. Additional information will not be requested if your application is incomplete. Your application will be evaluated solely on the basis of information you have submitted.REASONABLE ACCOMMODATIONS FOR INDIVIDUALS WITH DISABILITIES:The FBI provides reasonable accommodations to qualified applicants with disabilities.If you need a reasonable accommodation for any part of the application and/or hiring process, please notify the Office of Equal Employment Opportunity Affairs Reasonable Accommodation Program by either e-mail at , telephone at , or FAX at . Your request will receive an individualized assessment and will be processed in the order it was received.THIS E-MAIL ADDRESS IS ONLY FOR REASONABLE ACCOMMODATION REQUESTS. PLEASE DO NOT SUBMIT YOUR APPLICATION AND/OR ANY QUESTIONS UNRELATED TO REASONABLE ACCOMMODATIONS.SHOULD ANY APPLICATIONS BE RECEIVED, THEY WILL NOT BE FORWARDED FOR CONSIDERATION DURING THE HIRING PROCESS.The FBI is in the Executive Branch of the federal government. It is one of the components of the Department of Justice (DOJ). The FBI is the principal investigative arm of the DOJ. All FBI positions are in the excepted service.The selectee, with the exception of current FBI SES employees, will be required to successfully complete a one-year probationary period as a condition of retaining an SES appointment in the FBI. New Federal employees must serve a one-year probationary period. The probationary periods for the selectee will be served concurrently.Veteran's preference does not apply.Selectees are also required to complete a financial disclosure report within 30 days of official appointment.Applicants must be U.S. citizens and consent to a complete background investigation, urinalysis, and polygraph. You must be suitable for Federal employment; as determined by a background investigation.Policy has been implemented that requires support employees entering a position through a competitive OR non-competitive action may be precluded from moving to another position within the Bureau by means of reassignment or change to a lower grade for a minimum of 12 months.This opening is available for application until 10/6/2021Questions regarding this opening should be directed to the Leadership Selection Unit, ..... click apply for full job details
09/24/2021
Full time
Open to ALL U.S. CitizensNOTE: CURRENT PERMANENT FBI EMPLOYEES MUST APPLY FOR THIS JOB THROUGH ASAPP, Announcement Number 2 for FBI Professional Staff. Applications will not be accepted from outside of the area of consideration.Job SummaryPosition: Deputy General Counsel (ES)Section: Litigation BranchDivision: Office of the General CounselLocation: Washington, DCWorking Hours: 9:00a.m. 5:30p.m. (Flexible)Salary: $132,552 to $190,891Promotional Potential: noneRelocation Incentive may be offered by the FBI.Limited transfer benefits may be borne by the FBI.Key RequirementsMust be able to obtain a Top Secret -SCI clearanceU.S. Citizenship RequiredThe Mission of the FBI is to protect the American people and uphold the Constitution of the United States. The Deputy General Counsel (DGC) position is a Deputy Assistant Director-level position in the FBI. The DGC reports directly to the General Counsel and is responsible for management and direct oversight of the Litigation Branch, which is comprised of over 100 attorneys, paralegals and other professional staff, including two SES Section Chiefs and nine GS15 Unit Chiefs. The Litigation Branch consists of two Sections: Litigation Technology Management (LTMS) and Strategic and Sensitive Information Litigation (SSILS). LTMS consists of two Civil Litigation Units, two Employment Law units and one Discovery Unit. SSILS consists of the National Security Coordination Litigation Unit, the FOIA Litigation Unit, the Congressional Oversight and Investigations Unit, and the Strategic and Sensitive Discovery Unit. The Litigation Branch provides legal advice to the entire FBI, including the Director and other FBI HQ executives, as well as agents in the field, regarding litigation risk, personnel issues, training, security, employment law, external oversight, and internal investigations.Major DutiesThe DGC serves as the senior executive responsible for the agency's civil litigation practice. The DGC oversees the defense of civil actions filed against the United States for the official acts of FBI employees, as well as individual-capacity claims against employees. The DGC coordinates national security litigation, lawsuits arising out of mass shootings and domestic terrorism incidents, and congressional and other demands for its sensitive information. The DGC also leads the employment law practice, counseling and defending the FBI and its executives. The DGC develops and maintains robust relationships with litigation partners at the Department of Justice, the U.S. Intelligence Community, and other government agencies.The successful candidate will be an accomplished and well-rounded leader, manager, and attorney with strong communication (oral and writing), interpersonal, analytical, and problem-solving skills. This is an executive management position in the FBI and OGC, and candidates must be able to hold employees accountable as well as develop and implement a strategic vision for the Branch and participate effectively in broader management decision-making for the FBI and OGC. Substantial civil litigation experience in the federal court system and experience with the Congressional oversight process is desirable. Additionally, candidates for this position must possess strong organization and collaboration skills.Qualifications & EvaluationsMust possess a J.D. degree from a law school accredited by the American Bar Association (or have an LLM degree or other graduate law degree in addition to a J.D.) and must be a member in good standing of at least one State Bar Association. Candidates must possess at least 10 years of post-J.D. professional experience. Candidates will have professional experience in the following: 1) Substantial civil litigation experience in the federal court system, and 2) Strong leadership and management experiencePlease make sure your specialized experience/requirement(s) can be identified in your resume. Applicants must meet the qualification requirements by the closing date of this announcement. Your application will be evaluated and rated under the FBI's Candidate Rating Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement. 1. Organizing and Planning (establish priorities, timetables, and goals/objectives; structure a plan of action for self and others; and develop both strategic and tactical plans).2. Leadership (motivate and inspire others; develop and mentor others; gain the respect, confidence, and loyalty of others; articulate vision, give guidance and direct others in accomplishing goals).3. Collaboration (establish contacts and interact effectively with external agencies, government officials, the media, the community, and internal bureau contacts; display professionalism while working with others to achieve common goals and proactively share information with others when appropriate).4. Problem Solving/Judgment (critically evaluates conditions, events, and alternatives; identify problems, causes and relationships; base decisions or recommendations on data or sound reasoning; and formulate objective opinions). 5. Interpersonal Ability (establish and maintain rapport with management, colleagues and subordinates; recognize and show sensitivity to differences in the needs and concerns of others; mediate concerns between individuals and groups to settle disputes).How to ApplyThe following instructions outline the steps in the application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time on the closing date of this announcement. If applying online is a hardship please contact the HR Specialist listed in the vacancy announcement prior to the closing date for assistance.1. Establish an applicant account on the FBIJobs website by clicking Apply Now and then Register Now or login using your existing applicant account.2. Paste your text resume in the space provided, upload a new resume or use a resume you have applied with previously.3. Complete your applicant profile if establishing your account for the first time.4. Complete the assessment questionnaire.5. Complete the application sections requested and submit your applicationRequired DocumentsTo apply for this position, you must provide a complete application package by the closing date which includes: Your resume Law School transcript(s) Notification of Personnel Action, SF-50 (only former Federal employees) Most recent Performance Appraisal. Please Note: This applies to current federal employees.What to Expect NextOnce your complete application is received we will conduct an evaluation of your qualifications and determine your ranking. The Most Competitive candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of your status throughout the process.BenefitsThe FBI offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. This link provides an overview of the benefits currently offered to Federal employees: Information You must respond to the COMPETENCY QUESTIONS in your application. Failure to respond to the competency questions will preclude you from submitting your application. Also, failure to provide additional necessary and relevant information required by this vacancy announcement may disqualify you for consideration. Additional information will not be requested if your application is incomplete. Your application will be evaluated solely on the basis of information you have submitted.REASONABLE ACCOMMODATIONS FOR INDIVIDUALS WITH DISABILITIES:The FBI provides reasonable accommodations to qualified applicants with disabilities.If you need a reasonable accommodation for any part of the application and/or hiring process, please notify the Office of Equal Employment Opportunity Affairs Reasonable Accommodation Program by either e-mail at , telephone at , or FAX at . Your request will receive an individualized assessment and will be processed in the order it was received.THIS E-MAIL ADDRESS IS ONLY FOR REASONABLE ACCOMMODATION REQUESTS. PLEASE DO NOT SUBMIT YOUR APPLICATION AND/OR ANY QUESTIONS UNRELATED TO REASONABLE ACCOMMODATIONS.SHOULD ANY APPLICATIONS BE RECEIVED, THEY WILL NOT BE FORWARDED FOR CONSIDERATION DURING THE HIRING PROCESS.The FBI is in the Executive Branch of the federal government. It is one of the components of the Department of Justice (DOJ). The FBI is the principal investigative arm of the DOJ. All FBI positions are in the excepted service.The selectee, with the exception of current FBI SES employees, will be required to successfully complete a one-year probationary period as a condition of retaining an SES appointment in the FBI. New Federal employees must serve a one-year probationary period. The probationary periods for the selectee will be served concurrently.Veteran's preference does not apply.Selectees are also required to complete a financial disclosure report within 30 days of official appointment.Applicants must be U.S. citizens and consent to a complete background investigation, urinalysis, and polygraph. You must be suitable for Federal employment; as determined by a background investigation.Policy has been implemented that requires support employees entering a position through a competitive OR non-competitive action may be precluded from moving to another position within the Bureau by means of reassignment or change to a lower grade for a minimum of 12 months.This opening is available for application until 10/6/2021Questions regarding this opening should be directed to the Leadership Selection Unit, ..... click apply for full job details
JT4 provides engineering and technical support to multiple western test ranges for the U.S. Air Force and Navy under the Joint Range Technical Services Contract, better known as J-Tech II. We develop and maintain realistic integrated test and training environments, and prepare our nation's war-fighting aircraft, weapons systems, and aircrews for today's missions and tomorrow's global challenges. JOB SUMMARY ESSENTIAL FUNCTIONS/DUTIES - Under limited supervision, provides administrative and secretarial support services on behalf of a business unit or department. May provide work direction to less experienced clerical or administrative personnel. The work product facilitates the work of others within the immediate organizational unit. • Performs a variety of administrative functions related to departmental operations, personnel and staffing, security, payroll and general office management • Maintains, gathers, correlates and analyzes operating reports such as time-and-attendance records, terminations, new hires, transfers, records of performance, security and other personnel data • Prepares and/or aids in the development of budgets, forecasts, manpower planning, and related organizational data. • Schedules appointments, makes travel plans, coordinates meetings and prepares required materials. • Issues and interprets operating policies and reviews and answers correspondence • Responds to inquiries using initiative and judgment based on in-depth knowledge of policies and procedures. • Screens, directs and handles incoming telephone calls and requests. Acts as a liaison for internal and external visitors. Performs related work as required OTHER RESPONSIBILITIES - Each employee must read, understand, and implement the general and specific operational, safety, quality, and environmental requirements of all plans, procedures, and policies pertaining to their job. WORKING CONDITIONS - Work is primarily sedentary in an office environment; however, some walking, stooping, bending, climbing stairs, stretching and lifting (up to 25 pounds) is required for such purposes as filing and gathering supplies. RANGE POSITION DESCRIPTION - As an administrative assistant to the Range, the incumbent will support a diverse flight test support team in the areas of timekeeping, travel coordination, material ordering, customer service, report writing, presentation creation, data entry and tracking, procedure editing, executive planning, employee recognition, suspense tracking, training coordination and monitoring, and special event planning and coordination for the Range, government, and program customers. The incumbent will assist in coordinating the work within the Range sections at the direction of the department manager. The incumbent will suggest improvements to processes, procedures, protocols and execute plans that highlight the improvements for consideration by upper management. The incumbent must have a thorough knowledge of time, resource, and task management principles and be able to multi-task. The incumbent will be responsible for collecting, updating, and coordinating weekly, monthly, and semi-annual reports associated with the performance of personnel, sections, and the department as a whole. The job duties of an Administrative Assistant III include, but are not limited to, the following. An Administrative Assistant III will be responsible for administrative functions of the department associated with time keeping, training, travel, suspense tracking and reporting, calendaring and scheduling, training coordination and monitoring, and employee recognition. The Administrative Assistant III will be responsible for supporting all sections administrative needs within the department. A high skill set in multi-tasking, good written and verbal communication skills, and data entry experience is required. This job is performed at the RMCC, in a real-time mission support environment. The successful candidate will be able to work in a high pressure, dynamic environment while maintaining a positive customer focus. Demonstrated, successful adaptation to such (similarly demanding) environments is a plus. This candidate could potentionally be cross utilized within other areas of the Range to support specific assignments or project support tasks. Desired Qualifications: Highly desired experience would include working in an environment that supports real-time operations. Familiar with Maximo, timekeeping systems, government travel systems, training management systems, and the ability to be cross trained in various areas within the front office. The incumbent having an active DoD secret security clearance Finally, the successful candidate must be a team player. Someone who is eager to learn, and just as eager to share his/her knowledge in order to strengthen the team. REQUIREMENTS - EDUCATION, TECHNICAL AND WORK EXPERIENCE -- High School diploma or equivalent, completion of formal training in administrative areas and 5 or more years' experience in an administrative position. Proficient in the use of personal computers, word processing, spreadsheet and graphics/presentation software, and use of the Internet and other commonly used electronic communication tools. Excellent written communication skills and organizational skills. The incumbent must possess a valid, state issued driver's license. Must be able to obtain and maintain security clearance. Must be a U.S. citizen. DISCLAIMER The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of persons so classified. SCC: JABO33, A1412TW Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
09/21/2021
Full time
JT4 provides engineering and technical support to multiple western test ranges for the U.S. Air Force and Navy under the Joint Range Technical Services Contract, better known as J-Tech II. We develop and maintain realistic integrated test and training environments, and prepare our nation's war-fighting aircraft, weapons systems, and aircrews for today's missions and tomorrow's global challenges. JOB SUMMARY ESSENTIAL FUNCTIONS/DUTIES - Under limited supervision, provides administrative and secretarial support services on behalf of a business unit or department. May provide work direction to less experienced clerical or administrative personnel. The work product facilitates the work of others within the immediate organizational unit. • Performs a variety of administrative functions related to departmental operations, personnel and staffing, security, payroll and general office management • Maintains, gathers, correlates and analyzes operating reports such as time-and-attendance records, terminations, new hires, transfers, records of performance, security and other personnel data • Prepares and/or aids in the development of budgets, forecasts, manpower planning, and related organizational data. • Schedules appointments, makes travel plans, coordinates meetings and prepares required materials. • Issues and interprets operating policies and reviews and answers correspondence • Responds to inquiries using initiative and judgment based on in-depth knowledge of policies and procedures. • Screens, directs and handles incoming telephone calls and requests. Acts as a liaison for internal and external visitors. Performs related work as required OTHER RESPONSIBILITIES - Each employee must read, understand, and implement the general and specific operational, safety, quality, and environmental requirements of all plans, procedures, and policies pertaining to their job. WORKING CONDITIONS - Work is primarily sedentary in an office environment; however, some walking, stooping, bending, climbing stairs, stretching and lifting (up to 25 pounds) is required for such purposes as filing and gathering supplies. RANGE POSITION DESCRIPTION - As an administrative assistant to the Range, the incumbent will support a diverse flight test support team in the areas of timekeeping, travel coordination, material ordering, customer service, report writing, presentation creation, data entry and tracking, procedure editing, executive planning, employee recognition, suspense tracking, training coordination and monitoring, and special event planning and coordination for the Range, government, and program customers. The incumbent will assist in coordinating the work within the Range sections at the direction of the department manager. The incumbent will suggest improvements to processes, procedures, protocols and execute plans that highlight the improvements for consideration by upper management. The incumbent must have a thorough knowledge of time, resource, and task management principles and be able to multi-task. The incumbent will be responsible for collecting, updating, and coordinating weekly, monthly, and semi-annual reports associated with the performance of personnel, sections, and the department as a whole. The job duties of an Administrative Assistant III include, but are not limited to, the following. An Administrative Assistant III will be responsible for administrative functions of the department associated with time keeping, training, travel, suspense tracking and reporting, calendaring and scheduling, training coordination and monitoring, and employee recognition. The Administrative Assistant III will be responsible for supporting all sections administrative needs within the department. A high skill set in multi-tasking, good written and verbal communication skills, and data entry experience is required. This job is performed at the RMCC, in a real-time mission support environment. The successful candidate will be able to work in a high pressure, dynamic environment while maintaining a positive customer focus. Demonstrated, successful adaptation to such (similarly demanding) environments is a plus. This candidate could potentionally be cross utilized within other areas of the Range to support specific assignments or project support tasks. Desired Qualifications: Highly desired experience would include working in an environment that supports real-time operations. Familiar with Maximo, timekeeping systems, government travel systems, training management systems, and the ability to be cross trained in various areas within the front office. The incumbent having an active DoD secret security clearance Finally, the successful candidate must be a team player. Someone who is eager to learn, and just as eager to share his/her knowledge in order to strengthen the team. REQUIREMENTS - EDUCATION, TECHNICAL AND WORK EXPERIENCE -- High School diploma or equivalent, completion of formal training in administrative areas and 5 or more years' experience in an administrative position. Proficient in the use of personal computers, word processing, spreadsheet and graphics/presentation software, and use of the Internet and other commonly used electronic communication tools. Excellent written communication skills and organizational skills. The incumbent must possess a valid, state issued driver's license. Must be able to obtain and maintain security clearance. Must be a U.S. citizen. DISCLAIMER The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of persons so classified. SCC: JABO33, A1412TW Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
Cybersecurity and Infrastructure Security Agency
Arlington, Virginia
Overview Accepting applications Open & closing dates 08/18/2021 to 09/17/2021 Service Senior Executive Pay scale & grade ES 00 Salary $132,552 to $199,300 per year Appointment type Permanent Work schedule Full-time Duties Summary The Integrated Operations Division (IOD), coordinates, collaborates, and executes CISA's operational activities to ensure seamless support and expedited response to critical needs. IOD enhances mission effectiveness and situational awareness by unifying the conduct and reporting of CISA operations through a single channel to provide CISA leadership with a common operational picture and ensure cross-divisional coordination in the implementation of CISA programs. Responsibilities The Assistant Director for Integrated Operations serves as a senior CISA official who coordinates operations between divisions and regions to ensure rapid and effective response and reporting; works with the Intelligence Community to tailor intelligence products that it receives that meet the information needs of CISA senior leadership and other CISA divisions; and provides CISA leadership with awareness of emerging threats and incidents, as well as ongoing operational activities associated with critical infrastructure security and resilience. Specific responsibilities include: Coordinates the operational activity of CISA that is focused upon improving the nation's capability and capacity to assess and understand risk, and help focus efforts to detect, prevent, respond and mitigate disruptions of and to critical communications, physical infrastructure and cyber infrastructure. Along with Director and Deputy Director participates in the development, implementation and management of the CISA strategic and annual operating plans. Incumbent leads efforts in formulation of overall objectives for the IOD, to include all programs, priorities and policies to support the Director's objectives. In cooperation with the Director and Deputy Director, builds and sustains effective and efficient CISA and IOD management organizations, with appropriate performance metrics, capable of supporting the cybersecurity, physical infrastructure security and communications preparedness mission. Supports the development and execution of the National Cyber Incident Response Plan (NCIRP). Assists the national effort to improve homeland security information sharing between the public and private sectors to aid in preventing, detecting, mitigating, and/or recovering from the effects of an attack, interference, compromise or incapacitation related to cyber/IT, physical infrastructure and communications systems. Provides guidance and direction to subordinates in the broad areas of EO/EEO, human resources programs, and employee development to ensure IOD's efforts in these areas achieve the goals of the designated programs. Assesses and guides efforts of supporting activities, including contractors and personnel detailed to the IOD from other DHS organizations and other government agencies. Serves as approving authority for costs, schedules, and performance criteria for contracts, agreements with other government agencies, and performance. Travel Required Occasional travel - You may be expected to travel for this position. Supervisory status Yes Promotion Potential None Requirements Conditions of Employment You must be a U.S. citizen to apply for this position. You must successfully pass a background investigation. This may include a credit check, a review of financial issues, as well as certain criminal offenses and illegal use or possession of drugs. Selective Service - males born after 12/31/59 must be registered or exempt from Selective Service see Filing of OGE 278 - Public Financial Disclosure. You must be able to obtain and hold a obtain/maintain a Top Secret (SCI) clearance. If selected, a one-year SES Probationary period may be required. You must submit to a drug test and receive a negative test result prior to appointment to this position. If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application. DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify , including your rights and responsibilities. Relocation expenses are not authorized. Other recruitment incentives may be authorized. All employees are required to participate in Direct Deposit/Electronic Funds Transfer for salary payments. This position may be designated as essential personnel. Essential personnel must be able to serve during continuity of operation events without regard to declarations of liberal leave or government closures due to weather, protests, and acts of terrorism or lack of funding. Failure to report for or remain in this position may result in disciplinary or adverse action in accordance with applicable laws, rules, and regulations (5 U.S.C. 7 and 5 CFR Part 752, as applicable). Qualifications As a basic requirement for entry into the SES, applicants must provide detailed evidence of possession of each of the Executive Core and Technical Qualifications listed below in a supplemental statement to assist reviewing officials in determining the best qualified candidates to be referred to the selecting official. Qualification and experience determinations will be based only on the information you submit. The application process used to recruit this position is the Traditional Method. Executive Core Qualifications: ECQ 1 - LEADING CHANGE: You must have demonstrated an ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment. Leadership Competencies: Creativity & Innovation, External Awareness, Flexibility, Resilience, Strategic Thinking, Vision. ECQ 2 - LEADING PEOPLE: You must demonstrate the ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts. Leadership Competencies: Conflict Management, Leveraging Diversity, Developing Others, Team Building. ECQ 3 - RESULTS DRIVEN: This core qualification involves the ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks. Leadership Competencies: Accountability, Customer Service, Decisiveness, Entrepreneurship, Problem Solving, Technical Credibility. ECQ 4 - BUSINESS ACUMEN: This ECQ involves the ability to manage human, financial, and information resources strategically. Leadership Competencies: Financial Management, Human Capital Management, Technology Management. ECQ 5 - BUILDING COALITIONS: This ECQ involves the ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals. Leadership Competencies: Partnering, Political Savvy, Influencing/Negotiating. FUNDAMENTAL COMPETENCIES: The following competencies are the foundation for success in each of the Executive Core Qualifications: Interpersonal Skills, Oral Communication, Integrity/Honesty, Written Communication, Continual Learning, Public Service Motivation. Mandatory Technical Qualifications (MTQs): MTQ 1: Ability to deal effectively on complex homeland security-related issues with senior officials from all branches and levels of government and with other critical infrastructure/key resource owners, operators, and other stakeholders. MTQ 2 : Experience in directing and supporting national-level critical infrastructure/key resource risk management, preparedness and protection programs, such as those in the nation's chemical or other sectors or equivalent programs of significant complexity and importance in regional, State or business enterprises. Challenge Context Action Result Model An ECQ or Mandatory Technical Qualification (MTQ) statement should include more than one examples of relevant experience. Challenge. Describe a specific problem or goal. Context. Talk about the individuals and groups you worked with, and/or the environment in which you worked, to tackle a particular challenge (e.g., clients, co-workers, members of Congress, shrinking budget, low morale). Action. Discuss the specific actions you took to address a challenge. Result. Give specific examples of the results of your actions. These accomplishments demonstrate the quality and effectiveness of your leadership skills. Additional information on the Executive Core Qualifications is available at Senior Executive Service Executive Core Qualifications Veteran's preference does not apply to the SES. Probationary period:..... click apply for full job details
08/20/2021
Full time
Overview Accepting applications Open & closing dates 08/18/2021 to 09/17/2021 Service Senior Executive Pay scale & grade ES 00 Salary $132,552 to $199,300 per year Appointment type Permanent Work schedule Full-time Duties Summary The Integrated Operations Division (IOD), coordinates, collaborates, and executes CISA's operational activities to ensure seamless support and expedited response to critical needs. IOD enhances mission effectiveness and situational awareness by unifying the conduct and reporting of CISA operations through a single channel to provide CISA leadership with a common operational picture and ensure cross-divisional coordination in the implementation of CISA programs. Responsibilities The Assistant Director for Integrated Operations serves as a senior CISA official who coordinates operations between divisions and regions to ensure rapid and effective response and reporting; works with the Intelligence Community to tailor intelligence products that it receives that meet the information needs of CISA senior leadership and other CISA divisions; and provides CISA leadership with awareness of emerging threats and incidents, as well as ongoing operational activities associated with critical infrastructure security and resilience. Specific responsibilities include: Coordinates the operational activity of CISA that is focused upon improving the nation's capability and capacity to assess and understand risk, and help focus efforts to detect, prevent, respond and mitigate disruptions of and to critical communications, physical infrastructure and cyber infrastructure. Along with Director and Deputy Director participates in the development, implementation and management of the CISA strategic and annual operating plans. Incumbent leads efforts in formulation of overall objectives for the IOD, to include all programs, priorities and policies to support the Director's objectives. In cooperation with the Director and Deputy Director, builds and sustains effective and efficient CISA and IOD management organizations, with appropriate performance metrics, capable of supporting the cybersecurity, physical infrastructure security and communications preparedness mission. Supports the development and execution of the National Cyber Incident Response Plan (NCIRP). Assists the national effort to improve homeland security information sharing between the public and private sectors to aid in preventing, detecting, mitigating, and/or recovering from the effects of an attack, interference, compromise or incapacitation related to cyber/IT, physical infrastructure and communications systems. Provides guidance and direction to subordinates in the broad areas of EO/EEO, human resources programs, and employee development to ensure IOD's efforts in these areas achieve the goals of the designated programs. Assesses and guides efforts of supporting activities, including contractors and personnel detailed to the IOD from other DHS organizations and other government agencies. Serves as approving authority for costs, schedules, and performance criteria for contracts, agreements with other government agencies, and performance. Travel Required Occasional travel - You may be expected to travel for this position. Supervisory status Yes Promotion Potential None Requirements Conditions of Employment You must be a U.S. citizen to apply for this position. You must successfully pass a background investigation. This may include a credit check, a review of financial issues, as well as certain criminal offenses and illegal use or possession of drugs. Selective Service - males born after 12/31/59 must be registered or exempt from Selective Service see Filing of OGE 278 - Public Financial Disclosure. You must be able to obtain and hold a obtain/maintain a Top Secret (SCI) clearance. If selected, a one-year SES Probationary period may be required. You must submit to a drug test and receive a negative test result prior to appointment to this position. If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application. DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify , including your rights and responsibilities. Relocation expenses are not authorized. Other recruitment incentives may be authorized. All employees are required to participate in Direct Deposit/Electronic Funds Transfer for salary payments. This position may be designated as essential personnel. Essential personnel must be able to serve during continuity of operation events without regard to declarations of liberal leave or government closures due to weather, protests, and acts of terrorism or lack of funding. Failure to report for or remain in this position may result in disciplinary or adverse action in accordance with applicable laws, rules, and regulations (5 U.S.C. 7 and 5 CFR Part 752, as applicable). Qualifications As a basic requirement for entry into the SES, applicants must provide detailed evidence of possession of each of the Executive Core and Technical Qualifications listed below in a supplemental statement to assist reviewing officials in determining the best qualified candidates to be referred to the selecting official. Qualification and experience determinations will be based only on the information you submit. The application process used to recruit this position is the Traditional Method. Executive Core Qualifications: ECQ 1 - LEADING CHANGE: You must have demonstrated an ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment. Leadership Competencies: Creativity & Innovation, External Awareness, Flexibility, Resilience, Strategic Thinking, Vision. ECQ 2 - LEADING PEOPLE: You must demonstrate the ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts. Leadership Competencies: Conflict Management, Leveraging Diversity, Developing Others, Team Building. ECQ 3 - RESULTS DRIVEN: This core qualification involves the ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks. Leadership Competencies: Accountability, Customer Service, Decisiveness, Entrepreneurship, Problem Solving, Technical Credibility. ECQ 4 - BUSINESS ACUMEN: This ECQ involves the ability to manage human, financial, and information resources strategically. Leadership Competencies: Financial Management, Human Capital Management, Technology Management. ECQ 5 - BUILDING COALITIONS: This ECQ involves the ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals. Leadership Competencies: Partnering, Political Savvy, Influencing/Negotiating. FUNDAMENTAL COMPETENCIES: The following competencies are the foundation for success in each of the Executive Core Qualifications: Interpersonal Skills, Oral Communication, Integrity/Honesty, Written Communication, Continual Learning, Public Service Motivation. Mandatory Technical Qualifications (MTQs): MTQ 1: Ability to deal effectively on complex homeland security-related issues with senior officials from all branches and levels of government and with other critical infrastructure/key resource owners, operators, and other stakeholders. MTQ 2 : Experience in directing and supporting national-level critical infrastructure/key resource risk management, preparedness and protection programs, such as those in the nation's chemical or other sectors or equivalent programs of significant complexity and importance in regional, State or business enterprises. Challenge Context Action Result Model An ECQ or Mandatory Technical Qualification (MTQ) statement should include more than one examples of relevant experience. Challenge. Describe a specific problem or goal. Context. Talk about the individuals and groups you worked with, and/or the environment in which you worked, to tackle a particular challenge (e.g., clients, co-workers, members of Congress, shrinking budget, low morale). Action. Discuss the specific actions you took to address a challenge. Result. Give specific examples of the results of your actions. These accomplishments demonstrate the quality and effectiveness of your leadership skills. Additional information on the Executive Core Qualifications is available at Senior Executive Service Executive Core Qualifications Veteran's preference does not apply to the SES. Probationary period:..... click apply for full job details
Tallon Recruiting and Staffing
Springfield, Virginia
Executive Secretary VA, Springfield 22150 Security Clearance: U.S. Citizen, Current Security Clearance, Top Secret with SCI eligibility, TS/SCI Skills: Administrative Support, Microsoft Office, Excel, PowerPoint, Outlook, SharePoint, DTS, JTR, N-CERTS, NGA We are recruiting for an Administrative Professional to fill an Executive Secretary position in support of an Intelligence Community customer. This position will provide EA support to senior level government staff and requires a high level of professionalism, performance, and accountability. Qualified candidates will have prior experience as an Executive Assistant, Executive Administrator, Staff Officer, or similar role. Requirements include: ship Current TS/SCI CI polygraph (may consider current TS with eligibility for SCI access and CI poly) Computer skills with proficiency working across the Microsoft Office suite of applications (Word, Excel, PowerPoint, and Outlook) Management of calendars and documentation using a shared portal such as SharePoint Experience supporting government travel and understanding of Defense Travel System (DTS) and Joint Travel Regulations (JTR) Prior experience working with a centralized routing or tasker system (such as N-CERTS) Working knowledge of standard office equipment (copiers, scanners, facsimile, teleconference/videoconferencing equipment) Experience with planning, coordination, and execution of meetings and events including providing assistance to visitor personnel Ability to prioritize workload and coordinate with multiple resources Strong verbal communication skills to articulate and exchange information (requirements, actions, status, etc.) Strong written communication skills, command of English language grammar, and the ability to produce correspondence such as emails, letters, documents and other materials following office templates and formats Strong customer service skills interacting with internal/external personnel Understanding of sensitive document handling and compliance with a clean desk work environment Typing speed of 45 WPM minimum Prior experience supporting NGA is desired Education/Experience: Bachelor's degree in General Business Administration or a related degree from an accredited university/college with 8+ years of secretary experience and 2+ years of that time providing support to a senior level office; OR Associates degree in General Business Administration or a related degree from an accredited university/college with 10+ years of secretary experience and 4+ years of that time providing support to a senior level office;OR High School diploma with 14+ years of secretary experience and 6+ years of that time providing support to a senior level office. *MON #D . Tallon Recruiting and Staffing provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We comply with Form I-9 identity and legal work authorization requirements and utilize E-Verify for Employment Eligibility Verification in accordance the Immigration Reform and Control Act of 1986 (IRCA). Individuals with disabilities who need assistance with the application process can reach us by email at or telephone . For more information please visit us at . - provided by Dice
01/29/2021
Full time
Executive Secretary VA, Springfield 22150 Security Clearance: U.S. Citizen, Current Security Clearance, Top Secret with SCI eligibility, TS/SCI Skills: Administrative Support, Microsoft Office, Excel, PowerPoint, Outlook, SharePoint, DTS, JTR, N-CERTS, NGA We are recruiting for an Administrative Professional to fill an Executive Secretary position in support of an Intelligence Community customer. This position will provide EA support to senior level government staff and requires a high level of professionalism, performance, and accountability. Qualified candidates will have prior experience as an Executive Assistant, Executive Administrator, Staff Officer, or similar role. Requirements include: ship Current TS/SCI CI polygraph (may consider current TS with eligibility for SCI access and CI poly) Computer skills with proficiency working across the Microsoft Office suite of applications (Word, Excel, PowerPoint, and Outlook) Management of calendars and documentation using a shared portal such as SharePoint Experience supporting government travel and understanding of Defense Travel System (DTS) and Joint Travel Regulations (JTR) Prior experience working with a centralized routing or tasker system (such as N-CERTS) Working knowledge of standard office equipment (copiers, scanners, facsimile, teleconference/videoconferencing equipment) Experience with planning, coordination, and execution of meetings and events including providing assistance to visitor personnel Ability to prioritize workload and coordinate with multiple resources Strong verbal communication skills to articulate and exchange information (requirements, actions, status, etc.) Strong written communication skills, command of English language grammar, and the ability to produce correspondence such as emails, letters, documents and other materials following office templates and formats Strong customer service skills interacting with internal/external personnel Understanding of sensitive document handling and compliance with a clean desk work environment Typing speed of 45 WPM minimum Prior experience supporting NGA is desired Education/Experience: Bachelor's degree in General Business Administration or a related degree from an accredited university/college with 8+ years of secretary experience and 2+ years of that time providing support to a senior level office; OR Associates degree in General Business Administration or a related degree from an accredited university/college with 10+ years of secretary experience and 4+ years of that time providing support to a senior level office;OR High School diploma with 14+ years of secretary experience and 6+ years of that time providing support to a senior level office. *MON #D . Tallon Recruiting and Staffing provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We comply with Form I-9 identity and legal work authorization requirements and utilize E-Verify for Employment Eligibility Verification in accordance the Immigration Reform and Control Act of 1986 (IRCA). Individuals with disabilities who need assistance with the application process can reach us by email at or telephone . For more information please visit us at . - provided by Dice
Cybersecurity and Infrastructure Security Agency
Arlington, Virginia
Duties Summary This position is located in the Cybersecurity Division (CSD) within Cybersecurity and Infrastructure Security Agency (CISA). The Cybersecurity Division leads cybersecurity efforts for CISA as the Nation's flagship civilian cyber defense organization. The division collaborates with partners across the government and private sector to enhance the Nation's cybersecurity by sharing information, providing cybersecurity services and technical assistance, as well as through education and awareness. Responsibilities CSD is responsible for protecting the federal civilian government from cybersecurity risks and helping the private sector better protect itself. To accomplish these efforts, CISA focuses on (1) developing and promulgating best practices in support of the NIST Cybersecurity Framework, (2) providing a common baseline of cybersecurity for federal agencies, (3) serving as the government's civilian hub for public-private cyber threat information sharing, and (4) responding to and coordinating the response to significant cyber incidents. The Deputy Assistant Director for Cybersecurity is responsible for supporting the Assistant Director in developing and implementing a cohesive strategy that improves the organization's ability to fulfill its statutory cybersecurity mission. The incumbent serves as the alter ego for the Assistant Director in engagements with senior executives from the private sector. The position benefits from an understanding of the unique needs of industry in many different sectors to effectively advocate for private sector participation in key programs and activities. Specific responsibilities include: Developing, implementing, and managing the Cybersecurity Division Annual Operating Plan. Conducting day-to-day management and oversight of all Cybersecurity Division programs and initiatives. Ensuring that relevant DHS, US Government and private sector capabilities are integrated into applicable CISA programs. Representing the organization in external engagements with senior government officials and private sector executives. Improving the capability and capacity of the Cybersecurity Division to serve as the government's civilian hub for cyber threat information sharing, including increasing then speed and breadth of current and future information sharing programs. Overseeing the implementation of the National Cyber Incident Response Plan. Leading implementation of the Federal Information Security Modernization Act (FISMA), including the development of programs that effectively measure federal cybersecurity and motivate agencies to adopt secure practices. Participating in interagency, departmental, and sector cyber exercises. Travel Required 75% or less - You may be expected to travel for this position. Supervisory status Yes Promotion Potential None Requirements Conditions of Employment You must be a U.S. ====to apply for this position. You must successfully pass a background investigation. This may include a credit check, a review of financial issues, as well as certain criminal offenses and illegal use or possession of drugs. Selective Service - males born after 12/31/59 must be registered or exempt from Selective Service see Filing of OGE 278 - Public Financial Disclosure. You must be able to obtain and hold a obtain/maintain a Top Secret (SCI) clearance. If selected, a one-year SES Probationary period may be required. You must submit to a drug test and receive a negative test result prior to appointment to this position. If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application. DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify , including your rights and responsibilities. Relocation expenses are not authorized. Other recruitment incentives may be authorized. All employees are required to participate in Direct Deposit/Electronic Funds Transfer for salary payments. This position may be designated as essential personnel. Essential personnel must be able to serve during continuity of operation events without regard to declarations of liberal leave or government closures due to weather, protests, and acts of terrorism or lack of funding. Failure to report for or remain in this position may result in disciplinary or adverse action in accordance with applicable laws, rules, and regulations (5 U.S.C. 7 and 5 CFR Part 752, as applicable). Qualifications As a basic requirement for entry into the SES, applicants must provide detailed evidence of possession of each of the Executive Core and Technical Qualifications listed below in a supplemental statement to assist reviewing officials in determining the best qualified candidates to be referred to the selecting official. Qualification and experience determinations will be based only on the information you submit. The application process used to recruit this position is the Traditional Method. Executive Core Qualifications: ECQ 1 - LEADING CHANGE: You must have demonstrated an ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment. Leadership Competencies: Creativity & Innovation, External Awareness, Flexibility, Resilience, Strategic Thinking, Vision. ECQ 2 - LEADING PEOPLE: You must demonstrate the ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts. Leadership Competencies: Conflict Management, Leveraging Diversity, Developing Others, Team Building. ECQ 3 - RESULTS DRIVEN: This core qualification involves the ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks. Leadership Competencies: Accountability, Customer Service, Decisiveness, Entrepreneurship, Problem Solving, Technical Credibility. ECQ 4 - BUSINESS ACUMEN: This ECQ involves the ability to manage human, financial, and information resources strategically. Leadership Competencies: Financial Management, Human Capital Management, Technology Management. ECQ 5 - BUILDING COALITIONS: This ECQ involves the ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals. Leadership Competencies: Partnering, Political Savvy, Influencing/Negotiating. FUNDAMENTAL COMPETENCIES: The following competencies are the foundation for success in each of the Executive Core Qualifications: Interpersonal Skills, Oral Communication, Integrity/Honesty, Written Communication, Continual Learning, Public Service Motivation. Mandatory Technical Qualifications: Ability to effectively represent the organization in complex discussions on cybersecurity with senior officials from all branches and levels of government and with private sector executives, including but not limited to owners and operators of critical infrastructure. Experience in implementing cybersecurity programs across a large public or private sector enterprise, including coordination with external partners, strategic planning, and execution of successful operational activities.Challenge Context Action Result Model An ECQ or Mandatory Technical Qualification (MTQ) statement should include more than one examples of relevant experience. Challenge. Describe a specific problem or goal. Context. Talk about the individuals and groups you worked with, and/or the environment in which you worked, to tackle a particular challenge (e.g., clients, co-workers, members of Congress, shrinking budget, low morale). Action. Discuss the specific actions you took to address a challenge. Result. Give specific examples of the results of your actions. These accomplishments demonstrate the quality and effectiveness of your leadership skills. Additional information on the Executive Core Qualifications is available at Senior Executive Service Executive Core Qualifications Veteran's preference does not apply to the SES. Probationary period: You will serve a one-year probationary period unless you previously completed the probationary period in the SES. Education There is no positive education requirement for this position. Additional information As a basic requirement for entry into the SES, applicants must provide evidence of progressively responsible executive leadership and supervisory experience that is indicative of senior executive level management capability and directly related to the skills and abilities outlined under Executive Core Qualifications and Technical Qualifications listed above. ..... click apply for full job details
09/30/2020
Full time
Duties Summary This position is located in the Cybersecurity Division (CSD) within Cybersecurity and Infrastructure Security Agency (CISA). The Cybersecurity Division leads cybersecurity efforts for CISA as the Nation's flagship civilian cyber defense organization. The division collaborates with partners across the government and private sector to enhance the Nation's cybersecurity by sharing information, providing cybersecurity services and technical assistance, as well as through education and awareness. Responsibilities CSD is responsible for protecting the federal civilian government from cybersecurity risks and helping the private sector better protect itself. To accomplish these efforts, CISA focuses on (1) developing and promulgating best practices in support of the NIST Cybersecurity Framework, (2) providing a common baseline of cybersecurity for federal agencies, (3) serving as the government's civilian hub for public-private cyber threat information sharing, and (4) responding to and coordinating the response to significant cyber incidents. The Deputy Assistant Director for Cybersecurity is responsible for supporting the Assistant Director in developing and implementing a cohesive strategy that improves the organization's ability to fulfill its statutory cybersecurity mission. The incumbent serves as the alter ego for the Assistant Director in engagements with senior executives from the private sector. The position benefits from an understanding of the unique needs of industry in many different sectors to effectively advocate for private sector participation in key programs and activities. Specific responsibilities include: Developing, implementing, and managing the Cybersecurity Division Annual Operating Plan. Conducting day-to-day management and oversight of all Cybersecurity Division programs and initiatives. Ensuring that relevant DHS, US Government and private sector capabilities are integrated into applicable CISA programs. Representing the organization in external engagements with senior government officials and private sector executives. Improving the capability and capacity of the Cybersecurity Division to serve as the government's civilian hub for cyber threat information sharing, including increasing then speed and breadth of current and future information sharing programs. Overseeing the implementation of the National Cyber Incident Response Plan. Leading implementation of the Federal Information Security Modernization Act (FISMA), including the development of programs that effectively measure federal cybersecurity and motivate agencies to adopt secure practices. Participating in interagency, departmental, and sector cyber exercises. Travel Required 75% or less - You may be expected to travel for this position. Supervisory status Yes Promotion Potential None Requirements Conditions of Employment You must be a U.S. ====to apply for this position. You must successfully pass a background investigation. This may include a credit check, a review of financial issues, as well as certain criminal offenses and illegal use or possession of drugs. Selective Service - males born after 12/31/59 must be registered or exempt from Selective Service see Filing of OGE 278 - Public Financial Disclosure. You must be able to obtain and hold a obtain/maintain a Top Secret (SCI) clearance. If selected, a one-year SES Probationary period may be required. You must submit to a drug test and receive a negative test result prior to appointment to this position. If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application. DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify , including your rights and responsibilities. Relocation expenses are not authorized. Other recruitment incentives may be authorized. All employees are required to participate in Direct Deposit/Electronic Funds Transfer for salary payments. This position may be designated as essential personnel. Essential personnel must be able to serve during continuity of operation events without regard to declarations of liberal leave or government closures due to weather, protests, and acts of terrorism or lack of funding. Failure to report for or remain in this position may result in disciplinary or adverse action in accordance with applicable laws, rules, and regulations (5 U.S.C. 7 and 5 CFR Part 752, as applicable). Qualifications As a basic requirement for entry into the SES, applicants must provide detailed evidence of possession of each of the Executive Core and Technical Qualifications listed below in a supplemental statement to assist reviewing officials in determining the best qualified candidates to be referred to the selecting official. Qualification and experience determinations will be based only on the information you submit. The application process used to recruit this position is the Traditional Method. Executive Core Qualifications: ECQ 1 - LEADING CHANGE: You must have demonstrated an ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment. Leadership Competencies: Creativity & Innovation, External Awareness, Flexibility, Resilience, Strategic Thinking, Vision. ECQ 2 - LEADING PEOPLE: You must demonstrate the ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts. Leadership Competencies: Conflict Management, Leveraging Diversity, Developing Others, Team Building. ECQ 3 - RESULTS DRIVEN: This core qualification involves the ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks. Leadership Competencies: Accountability, Customer Service, Decisiveness, Entrepreneurship, Problem Solving, Technical Credibility. ECQ 4 - BUSINESS ACUMEN: This ECQ involves the ability to manage human, financial, and information resources strategically. Leadership Competencies: Financial Management, Human Capital Management, Technology Management. ECQ 5 - BUILDING COALITIONS: This ECQ involves the ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals. Leadership Competencies: Partnering, Political Savvy, Influencing/Negotiating. FUNDAMENTAL COMPETENCIES: The following competencies are the foundation for success in each of the Executive Core Qualifications: Interpersonal Skills, Oral Communication, Integrity/Honesty, Written Communication, Continual Learning, Public Service Motivation. Mandatory Technical Qualifications: Ability to effectively represent the organization in complex discussions on cybersecurity with senior officials from all branches and levels of government and with private sector executives, including but not limited to owners and operators of critical infrastructure. Experience in implementing cybersecurity programs across a large public or private sector enterprise, including coordination with external partners, strategic planning, and execution of successful operational activities.Challenge Context Action Result Model An ECQ or Mandatory Technical Qualification (MTQ) statement should include more than one examples of relevant experience. Challenge. Describe a specific problem or goal. Context. Talk about the individuals and groups you worked with, and/or the environment in which you worked, to tackle a particular challenge (e.g., clients, co-workers, members of Congress, shrinking budget, low morale). Action. Discuss the specific actions you took to address a challenge. Result. Give specific examples of the results of your actions. These accomplishments demonstrate the quality and effectiveness of your leadership skills. Additional information on the Executive Core Qualifications is available at Senior Executive Service Executive Core Qualifications Veteran's preference does not apply to the SES. Probationary period: You will serve a one-year probationary period unless you previously completed the probationary period in the SES. Education There is no positive education requirement for this position. Additional information As a basic requirement for entry into the SES, applicants must provide evidence of progressively responsible executive leadership and supervisory experience that is indicative of senior executive level management capability and directly related to the skills and abilities outlined under Executive Core Qualifications and Technical Qualifications listed above. ..... click apply for full job details
Description: Do you have experience working for a large consulting firm? Are you tired of feeling like just a number and looking to find a home within a company? Maybe you are passionate about delivery and tired of devoting so much time to extracurricular activities (e.g. proposals and business development)? If you are mission-driven and looking to make an impact, this may be the position you are looking for! This consulting opportunity is a great opportunity to hone in on your skills while supporting an important mission for the Department of Navy. This position is a key support to the Department of the Navy's (DoN) Office of Financial Operations (FMO) in Washington, DC. FMO, under the Assistant Secretary of the Navy, Financial Management and Comptroller (ASN, FM&C), acts on behalf of the DoN and is responsible for financial and accounting matters. FMO leads financial programs and activities that are designed to improve the way the DoN does business and supports the warfighter. FMO Programs include: Improper Payments Information Act of 2002 (IPIA), Barring Act Waivers, Contract Debt Deferments, Charge Card Programs, and Military Banking. We are seeking a self-starter with at least 4 years of consulting experience to join our high performing team. The ideal candidate has had experience working in a complex customer environment, possesses a flexible mindset, and is solution-oriented. This is a unique opportunity to interact directly with senior-level customers, be empowered to demonstrate subject matter expertise, and make a direct impact on the DoN mission. The Management Consultant will be accountable for: Leveraging a consultative mindset to help the FMO leadership improve their operational performance Demonstrating agility and seamlessly collaborating across a highly matrixed environment Collecting and analyzing data, identifying findings, developing business process improvement recommendations, and delivering best-in-class presentations for senior-level government executives Leading the development and execution of project management plans Tracking and reporting federal employee training requirements, organizing training communications and logistics, etc. Assisting with document retention and organization . Requirements: Current Department of Defense (DoD) Security Clearance required Bachelor's degree must be in a business discipline Must have consulting experience; may not be brand new to consulting Proven ability to synthesize information quickly and transform it into actionable reports and presentations Strong written and verbal communication skills Excellent Excel and data analysis skills Military/DoD or federal financial management experience is highly desirable PM20
09/28/2020
Full time
Description: Do you have experience working for a large consulting firm? Are you tired of feeling like just a number and looking to find a home within a company? Maybe you are passionate about delivery and tired of devoting so much time to extracurricular activities (e.g. proposals and business development)? If you are mission-driven and looking to make an impact, this may be the position you are looking for! This consulting opportunity is a great opportunity to hone in on your skills while supporting an important mission for the Department of Navy. This position is a key support to the Department of the Navy's (DoN) Office of Financial Operations (FMO) in Washington, DC. FMO, under the Assistant Secretary of the Navy, Financial Management and Comptroller (ASN, FM&C), acts on behalf of the DoN and is responsible for financial and accounting matters. FMO leads financial programs and activities that are designed to improve the way the DoN does business and supports the warfighter. FMO Programs include: Improper Payments Information Act of 2002 (IPIA), Barring Act Waivers, Contract Debt Deferments, Charge Card Programs, and Military Banking. We are seeking a self-starter with at least 4 years of consulting experience to join our high performing team. The ideal candidate has had experience working in a complex customer environment, possesses a flexible mindset, and is solution-oriented. This is a unique opportunity to interact directly with senior-level customers, be empowered to demonstrate subject matter expertise, and make a direct impact on the DoN mission. The Management Consultant will be accountable for: Leveraging a consultative mindset to help the FMO leadership improve their operational performance Demonstrating agility and seamlessly collaborating across a highly matrixed environment Collecting and analyzing data, identifying findings, developing business process improvement recommendations, and delivering best-in-class presentations for senior-level government executives Leading the development and execution of project management plans Tracking and reporting federal employee training requirements, organizing training communications and logistics, etc. Assisting with document retention and organization . Requirements: Current Department of Defense (DoD) Security Clearance required Bachelor's degree must be in a business discipline Must have consulting experience; may not be brand new to consulting Proven ability to synthesize information quickly and transform it into actionable reports and presentations Strong written and verbal communication skills Excellent Excel and data analysis skills Military/DoD or federal financial management experience is highly desirable PM20