Oxford Financial Group, Ltd.

Oxford Financial Group, Ltd.TM, is the premier multifamily office in the Midwest and one of the largest Registered Investment Advisor (RIA) firms in the country, with oversight of more than $20 billion in assets (which includes assets under management) for over 600 families and institutions in 37 states. An independent, fee-only firm providing families and institutions generational estate planning advice and forward-thinking investment strategies for over 30 years, it has special expertise in alternative investments and private equity. Position Summary: Supports TCO Fiduciary Officers with administration of all trusts. Executes various process and procedures designed to ensure that all trusts are being administered according to the terms of the document and within the regulatory guidelines. Executes on operational activities related to account opening, administration, funding and disbursements/distributions. Qualifications: Associate degree in business-related field or equivalent experience Must have basic accounting experience Must have strong computer skills with working knowledge of Microsoft Excel and Word Experience in trust or investment operations with a basic knowledge of trust accounting systems or other asset management systems is preferred Must have a professional demeanor with the utmost respect for confidential matters Must have excellent written and verbal communication skills with strong interpersonal skills Must have a strong work ethic with a positive attitude Must be able to work independently and in a team environment Must be detail oriented with excellent organizational skills Must have ability to multi-task Must have ability to work in a high stress, fast paced environment Working Conditions: Long periods of sitting utilizing a computer Limited travel as business needs necessitate Occasional overtime may be necessary Job Requirements: Duties & Responsibilities: Administration Prepare Annual and 60 day trust administrative compliance reviews for approval by the Fiduciary Officer and Compliance. Interacts with Fiduciary Officers to coordinate daily client activity, oversees transaction processing, handles inquiry resolution and obtains appropriate documentation Handle all account opening and administration including initial set up in all systems. Execute and reconcile all cashiering activities including systematic and discretionary distributions. System administration including ensuring that all trusts are entered and coded into all of Oxford systems. ILIT Management Completes account opening checklist and ensures all tasks are completed Reviews accuracy of all policy details received or purchased and establishes on Fidelity Updates market value (cash values) in Fidelity whenever in force illustrations are obtained, no less frequently than annually Prepares and mails premium notices to grantors on a timely basis, taking into consideration the beneficiary withdrawal window Ensures payment of premiums (the contribution) are received in the proper timeframe to meet premium deadlines Performs proper follow-up as necessary for payments not received on time Prepares and mails crummey notices to beneficiaries within specified timeframe indicated in trust document Coordinates ILIT billing and maintains ILIT database Maintains complete and accurate ILIT files Changes addresses Pays bills Performs distributions Coordinates TCO tax preparation and processing of payments Tracks tax returns from TCO outsource provider for review by Fiduciary Officer for all 1041 tax returns on Smartsheet Obtains sign off from Fiduciary Officer, prepares tax payments for tax due or refunds Generates year-end tax worksheets or supplemental reports for delivery to outsourced tax accountants Mails final returns to IRS, obtains appropriate postal receipts and places in file Reconciles and collects tax preparation fees Assists in estimated tax payments process Works with Fiduciary Officer to generate estimated tax payments due, checks for cash availability and initiates appropriate cash needs Submits estimated tax payments and meets all reporting deadlines Other duties Coordinates annual special asset fees Reviews and assesses legal documents to ensure the accuracy of systematic coding and ensure compliance Monitors and evaluates the impact of any changes in legal fiduciary, accounts and estates to ensure prompt action Prepares Investment Policy Statements for Fiduciary Officer and Managing Director signature.