University of California, Los Angeles

Events and Operations Assistant University of California Los Angeles Budgeted Pay Scale: Target salary range up to 76k annually. Full Salary Range: USD $0.00/Hr. - USD $0.00/Hr. Special Instructions to Applicants Please submit a cover letter and resume with your application. Department Summary As the premiere public arts school in the nation, the UCLA School of the Arts and Architecture (UCLA Arts) plays a vital role in the cultural and artistic life of the campus and the broader community. Guiding our mission is the belief that the arts are not only an essential part of the cognitive, critical, inquisitive life of a public research university, but the practice and presence of the arts are a cornerstone of the creative, innovative thinking and collaborative approaches that the 21st century demands.One of 12 prestigious professional schools at the University, the School of the Arts and Architecture offers leading programs in four degree-granting departments: Architecture and Urban Design, Art, Design Media Arts, and World Arts and Cultures/Dance. Our commitment to innovative education, pioneering research, dynamic public service, and community engagement is fueled by our unwavering belief in the fundamental value of creativity and the artist's unique ability to change the world and shape the future. Position Summary The Events and Operations Assistant provides events and operation support for the Dean's Office, School of the Arts and Architecture (SOAA), In addition the position provides critical administrative support to ensure smooth and efficient office operations and of planned events. Duties include support of the Director of Operations with special projects and events, maintenance of office equipment and supplies, parking services coordination, and the streamlining and implementation of general office procedures. Salary & Compensation UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications Ability to manage multiple projects and maintain/master scheduling for various concurrently running programs. Employ mechanisms to monitors project progress and provides regular status reports and updates (Required)Skill in coordinating complex tasks and information flows and ability to perform with frequent interruptions and/or distractions Ability to work independently and follow through on assignments with minimal supervision. (Required)Skill in writing concise, logical and grammatically correct analytical reports and correspondence. Ability to communicate effectively with people of diverse cultural, ethnic, socio-economic, and professional backgrounds. (Required)Ability to manage and coordinate complex meeting schedules with a high level of accuracy and informational detail. Skill in organizing work, defining tasks, setting priorities, working independently and following through on all assignments with minimal direction. (Required)Excellent verbal and written communications skills to collect and transmit information with accuracy and diplomacy; ability to speak on a one-to-one basis using appropriate vocabulary and grammar. (Required)Interpersonal skills sufficient to establish and maintain cooperative working relationships with all levels of faculty, staff, students, and donors. Ability to maintain equanimity in face of indifference, resistance or hostility. (Required)General knowledge of university procedures for requesting facility maintenance and repair services from appropriate campus departments. Working knowledge of job-related university policies and procedures. (Preferred)Working knowledge of all building and art crafting materials, art and building supplies, and wood working tools. Ability to lift 50+ pounds, repeatedly and often as required. (Preferred)Ability to prioritize and adjust heavy workload, manage a variety of tasks, and meet various deadlines with changing priorities, frequent interruptions, and conflicting deadlines. (Required)Skill in acting on own initiative and functioning with frequent interruptions and conflicting deadlines. Skill in handling extremely confidential materials and sensitive issues with utmost discretion, tact and diplomacy. (Required)Demonstrated skill in use of PC-based communication and application programs, including Microsoft Outlook, Access, Word and Excel, as well as demonstrated ability to navigate the internet for research and information. (Required)Knowledge of and ability to use university online systems including UCLA Procurement Systems, Travel and Entertainment Systems, Events on Line Portal, Facilities Maintenance Systems and Bruin E-Permit. (Preferred) Education, Licenses, Certifications & Personal Affiliations Bachelor's Degree in related area and / or equivalent combination of education and experience / training (Preferred) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment. Schedule 8:00am to 5:00pm Union/Policy Covered 99-Policy Covered To apply, please visit: Application Deadline: 8:50 p.m. on Copyright 2024 Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-3bf46138db906446b9677d94bbc833e3

Department Summary Aspiring to be a community of faculty, staff, students and patients, where a sense of belonging and respect is felt by all, is a culture that's deeply ingrained into our daily actions. And encouraging an environment of engagement and productive dialogue helps to foster our core values of compassion, tolerance, and mutual respect. Position Summary The incumbent will provide comprehensive administrative support to the practice, ensuring efficient patient scheduling, front desk operations, and overall clinic administration. Responsibilities include managing appointment lines, scheduling patient visits, verifying insurance and authorization details, and processing patient messages for doctors. The role also involves patient check-in/check-out, collecting payments, updating electronic health records, and coordinating referrals. Additionally, the incumbent will assist with general administrative duties such as scanning medical records, distributing correspondence, and making schedule adjustments. Strong communication and organizational skills are essential to maintaining smooth clinic operations and delivering excellent patient service. Salary & Compensation UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications Experience working in a dental or medical office. (Required) Experience with a clinic information management system such as GSD. (Preferred) Working knowledge of current dental terminology, materials, equipment and procedures related to dentistry so as to respond to student, patient and faculty requests. (Required) Spanish verbal and written skills to communicate with patients and translate for residents, faculty and staff. (Preferred) UCLA C-I-CARE/Patient Experience Practices: MY COMMITMENT TO CAREObserve and practice all the Service Standards listed in the "World Class Practices" (which I have read and signed).a. Practice C-I-CARE when interacting with patients, their families, visitors, or internal customers.b. Connect with the patient and family members by addressing them as Mr./Ms., or by the name that they prefer.c. Introduce yourself and your role.d. Communicate what you are going to do, how long it is going to take, and how it will impact the patient.e. Ask and anticipate patient and/or family needs, questions or concerns.f. Respond to patient and/or family questions and requests with immediacy.g. Exit courteously and/or with an explanation of what will come next (or when you will be back to check on them).h. Practice C-I-CARE phone etiquette during all phone interactionsAlways exercise courtesy whenever patients, family members, visitors and co-workers are present.a. Respect privacy and dignity of our patients, family members, visitors and co-workers.b. Maintain professionalism in the presence of patients, their families, visitors and co-workersObserve departmental Patient Experience plan, competencies and practices.a. Act as a role model, verbally and behaviorally demonstrating skill, enthusiasm, positive problem solving, commitment and loyalty to the profession and the organization.b. Participate in positive problem solving by providing suggestions and possible solutions to identified concerns/problems in the work place.Comply with Health System Workplace Conduct Policya. Engaging in disruptive behaviors that interfere with or prevent normal work functions or compromise patient safety, including passive or active behaviors will not be tolerated as stated in the HS Workplace Conduct Policy.Comply with Health System Dress Code Policy and practices (Required)INSTITUTIONAL AND/OR PROFESSIONAL STANDARDSComply with HIPAA and Confidentiality Policies and Procedures as they apply to the jobComply with Department of Public Health (DPH), The Joint Commission and other accreditation and regulatory agencies standardsAdhere to all Hospital Policies and ProceduresKnowledge and adherence to Infection Control and Environment of Care Guidelines and Procedures as described in the annual education moduleDemonstrates adherence to the requirements for using the electronic health recordDemonstrates understanding of institutional and department specific emergency management procedures/responsibilities to maintain personal, patient, and co-worker safety, maintains competencies in these areas, and participates in disaster/emergency related exercises and education. (Required)CYBERSECURITY TRAINING REQUIREMENT (Required)PERFORMANCE IMPROVEMENTAdhere to current organizational Performance Improvement prioritiesParticipate in quality studies through data collection and dashboard data collectionMake recommendations and take actions to improve structure, system or outcomes (Required)Ability to communicate professionally and effectively with physicians and staff in a high volume setting.Excellent organizational skills and ability to prioritize assignmentsSkill in efficiently and accurately facilitating the appointment making process, including transportation arrangements and maintain sub-specialty physician schedulesExcellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Medical Center (Required)Skill in using a PC with associated programs including Word, Excel, and EmailSkill in demonstrating work experience with a database computer programKnowledge of major insurance plans and types of coverage providedKnowledge of dental and medical terminology (Preferred) Education, Licenses, Certifications & Personal Affiliations California State certification as Dental Assistant. Possession of California State Radiation Safety license Current (Required) California State Radiation Safety license Current (Required) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.TB Test: Continued employment is contingent upon the completion of a satisfactory TB test.COVID and Flu Vaccinations: The position is subject to providing evidence of inoculation.CANRA: The position is designated as a mandatory reporter under CANRA . The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse". Schedule 8:00 a.m. to 5:00 p.m Union/Policy Covered CX-Clerical & Allied Services Complete Position Description

Special Instructions to Applicants Please submit cover letter and resume. Department Summary At UCLA Residential Life, our mission is to create safe, supportive, and inclusive living-learning communities for all members of our Bruin residential community. With 15,000 undergraduates in our residence halls and 9,000 undergraduate and graduate students in our apartments and family housing, we are committed to making UCLA a place where community thrives. Supported by a team of over 100 professional staff, 20 Faculty-in-Residence, and 600 student staff, we strive to enrich the student experience through connection, learning, and growth.Academics & First Year Experience is one of nine units within Residential Life, integral to shaping the student experience at UCLA. This unit is dedicated to fostering academic success for all students and providing a smooth transition for first-year Bruins. Position Summary The Assistant Director of Academics & First-Year Experience (FYE) at UCLA Residential Life oversees the implementation and assessment of programs, partnerships, and services that support the academic and intellectual development of 24,000 residential students. This position includes a live-in component and requires participation in a 24/7 duty rotation, serving as a critical responder for the campus. The role requires adaptability, visionary leadership, and a collaborative spirit to work with staff, faculty, and campus partners in fostering a dynamic and supportive residential environment. Reporting to the Associate Director of Academics & FYE, the Assistant Director's role includes direct supervision of two (2) Program Coordinators and indirect supervision of student staff (Project Management Interns, Community Development Interns, and Study Hall Proctors.) The Assistant Director ensures the delivery of impactful programming that facilitates first-year students' transition and academic success, while fostering collaboration with campus partners. Salary & Compensation UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications Ability to assess student needs and implement inclusive, supportive programs within residential settings. (Required)Working knowledge of student development and advising staff including recruitment, coaching, training, delegating, discipline, conflict resolution, team-building, interpersonal communication, consensus building , community development, leadership developm (Required)Working knowledge of University protocols, procedures, and policies regarding programming, event-management, and liability. (Required)Demonstrated ability to collaborate effectively with academic departments, faculty, and campus partners. (Required)Experience in delivering training programs for staff, faculty, and student leaders to enhance engagement. (Required)Strong crisis management and conflict resolution skills in a live-in environment. (Required)Effective communication and interpersonal skills to engage with diverse populations. (Required)Strong supervision skills, with experience mentoring professional and student staff. (Required)Demonstrated ability to design, implement, and assess academic and transitional programs. (Required)Proficiency in data analysis to make programmatic recommendations for improvement. (Required)Excellent organizational and project management skills, with the ability to manage multiple priorities. (Required)Willingness to work flexible hours, including evenings, weekends, and holidays, as needed. (Required) Education, Licenses, Certifications & Personal Affiliations Bachelor's degree in Higher Education, Student Affairs, or a related field, and/or equivalent experience/training. (Required) Master's degree in Higher Education, Student Affairs, or a related field (Preferred) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.CANRA: The position is designated as a mandatory reporter under CANRA . The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse". Schedule 8:00 a.m. to 5:00 p.m. Union/Policy Covered 99-Policy Covered Complete Position Description

Department Summary Aspiring to be a community of faculty, staff, students and patients, where a sense of belonging and respect is felt by all, is a culture that's deeply ingrained into our daily actions. And encouraging an environment of engagement and productive dialogue helps to foster our core values of compassion, tolerance, and mutual respect. Position Summary The Faculty Group Dental Practice (FGDP) with over 20 faculty dentists seeks a dynamic and skilled individual with at least two years' experience as a dental practice receptionist & cashier with the ability to work effectively in a fast-paced high-volume dental practice. Must have experience using the Dentrix dental software system, have strong people skills, organizational and multi-tasking skills and the ability to maintain professionalism under pressure. The Administrative Assistant is located in the School of Dentistry's Faculty Group Dental Practice, a dental practice with general and specialty dentists. The primary functions are customer service, answering phones, electronic patient registration and appointment scheduling, cashiering. The second function involves administrative duties including keeping the appointment calendar up-to-date, rescheduling patients when needed, preparing the FGDP deposit (if specifically assigned) and other varying assignments. Salary & Compensation UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications Trained and have at least two years' experience working in the front office (reception, cashier) of a dental practice or clinic. (Required) Ability to maintain accurate patient information data related to scheduled appointments, billing, reports, etc. (Required)Demonstrated skill in analyzing information, situations and procedures to define problems, formulate and appropriately rectify concerns. (Required)Excellent oral communication skills to diplomatically collect and relate information to patients, staff and faculty. (Required)Demonstrated skill to establish and maintain cooperative working relationships with professional and non-professional staff including the ability to collaborate with colleagues and work effectively as part of a team. (Required)Ability to use basic math skills to screen patients' accounts and prepare daily deposit. (Required)Ability to adapt to frequent interruptions and changes in work assignments and to prioritize work in a complex, high-volume, fast paced environment. (Required)Knowledge of dental terminology and procedures. (Required)Ability to recognize a situation when supervisor's consultation/assistance is appropriate and/or required. (Required)Demonstrated interpersonal skills to establish and maintain a dynamic and effective working relationship with a diverse group of faculty, patients and staff. (Required)Demonstrated skill in operating a PC compatible platform computer. (Required)Ability to interact with others in a manner which conveys the customer-focused philosophy of the practice. (Required)Ability to comply with clinic policies by following established procedures. (Preferred) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.TB Test: Continued employment is contingent upon the completion of a satisfactory TB test.COVID and Flu Vaccinations: The position is subject to providing evidence of inoculation.CANRA: The position is designated as a mandatory reporter under CANRA . The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse". Schedule 8:00 a.m. to 5:00 p.m. Union/Policy Covered CX-Clerical & Allied Services Complete Position Description

Department Summary UCLA Lake Arrowhead Lodge is a unique Southern California meeting and retreat venue. Located high in the pine-studded San Bernardino Mountains on the tranquil shores of Lake Arrowhead, our 50-acre lodge provides meeting space and accommodations for groups from September through mid-June. During the summer, Bruins Woods Family Camp program runs for ten consecutive weeks, with up to 80 families attending each week. Position Summary The Cook is primarily responsible for preparing and producing menu items for dining, banquets, and conference guests, including approximately 4,000 guests during BruinWoods season. Interacts with team members and guests in a high-volume environment. Salary & Compensation UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications 2+ years Food preparation and general maintenance of a kitchen (Required) Or Equivalent combination of education and experience (Required) Ability to read, understand, and speak English sufficient to determine and carry out job duties (Required)Ability to engage with diverse populations in a respectful and culturally responsive manner (Required)Ability to work cooperatively as a part of a team (Required)Ability to read, write, and perform basic calculations necessary to understand recipes, measurements, and portion sizes (Required)Knowledge of the rules and procedures of sanitation and safety as they apply to production, storage, and service within a food establishment (Required)Knowledge of inventory control principles and methods (Required)Ability to comply with safety standards and procedures for both personal and public safety (Required)Ability to produce and present food in a high-volume restaurant environment and work effectively under conditions of a fluctuating workload and schedule (Required)Excellent organizational and time management skills skills to review daily orders and plan daily work schedules (Required)Ability to maintain regular, punctual attendance (Required)Ability to operate independently and exercise good judgment to ensure customer satisfaction (Required)Strong culinary techniques and practices and understanding of culinary terminology (Required) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.Pre-Placement Physical: Employment is contingent upon the completion of a satisfactory physical examination.Driving Record: The position is subject to the California DMV "Pull Notice System" and continued employment is contingent upon proof of a satisfactory driving record.Available to work varying schedules, including nights, weekends, holidays, and overtime based on business needs (Required)Drive University vehicles, such as electric carts, for meetings, site inspections, etc. (Required) Schedule variable Union/Policy Covered SX-Service Complete Position Description

Department Summary UCLA Lake Arrowhead Lodge is a unique Southern California meeting and retreat venue. Located high in the pine-studded San Bernardino Mountains on the tranquil shores of Lake Arrowhead, our 50-acre lodge provides meeting space and accommodations for groups from September through mid-June. During the summer, the Bruins Woods Family Camp program runs for ten consecutive weeks, with up to 80 families attending each week. Position Summary The Dining Room Server provides customers with courteous and gracious service, ensuring a great dining experience. The role serves as wait staff, buffet attendant, and bar and lounge service. The incumbent serves alcoholic beverages to guests. They make recommendations and answer questions about beverages and menus while providing professional customer service to guests. The primary responsibility of the Dining Room Server is to deliver and serve food and beverage items to guests in a timely, friendly, and efficient manner. Salary & Compensation UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications 6-12 months Experience as a food server in a restaurant, casual or fine dining setting (Required) 1+ years Guest service experience in a fast-paced restaurant (Preferred) Ability to engage with diverse populations in a respectful and culturally responsive manner (Required)Ability to remain calm in the face of adversity, such as customer dissatisfaction (Required)Ability to sufficiently communicate in written and verbal English to receive work assignments and share information with supervisors and colleagues (Required)Ability to work efficiently in a fast-paced environment with a fluctuating workload (Required)Demonstrated ability to prepare beverages and complete single-step food preparation tasks such as slicing bread and arranging food items on a buffet table (Required)Ability to comply with safety and sanitation standards and procedures for food storage, production, and service (Required)Math skills sufficient to properly adhere to production and customer payment transactions (Required)Skill in interacting effectively with guests, team members, and managers in a high-volume, public setting using positive body language, direct eye contact, active listening, and friendly and professional demeanor. (Required)Working knowledge of basic culinary techniques, terminology, and practices (Preferred)Working knowledge of alcoholic beverages, including beer, wine, and spirits (Preferred) Education, Licenses, Certifications & Personal Affiliations TIPS California Responsible Beverage Server (RBS) Certification (Preferred) Valid CA Driver License (Required) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.Pre-Placement Physical: Employment is contingent upon the completion of a satisfactory physical examination.Driving Record: The position is subject to the California DMV "Pull Notice System" and continued employment is contingent upon proof of a satisfactory driving record.Must be available to work varying schedules, including evenings, weekends, holidays, and overtime based on business needs (Required) Schedule variable Union/Policy Covered SX-Service Complete Position Description

Position Summary Under minimal supervision from the Genomics' Program Director, provide financial support for faculty and staff members associated with the department. Manage GX accounts, process expenses, submit travel reimbursement requests and purchase equipment. Assist the Director in coordinating projects including recruitment annually of research assistants and/or postdocs by preparing and posting job announcements on appropriate university job boards and academic platforms and assisting with conferences in conjunction with other Anderson stakeholders. Coordinate hospitality, catering, and travel for faculty, visitors, and special events. Serve as the first line of communication with department visitors. Create and edit various websites based upon faculty requirements and instructions using the Anderson CMS. Provide quality service to faculty, students, coworkers, and the general public. Provide backup to the other academic support staff as needed . Serve as the main point of contact for department purchases and orders through BruinBuy system; interface with vendors; receive all orders; resolve discrepancies with invoicing by vendors and invoice payment by the accounts payable office; facilitate the onboarding of independent contractors through UCLA's procurement and payment systems and ensure timely processing of payments. Maintain office and research supply inventories and maintenance/inventory of office equipment. Process online Facilities Service Request (FSR) and Telephone Service Request (TSR). Initiate special requests to parking services, and coordinating special events and courtesy parking. The Program Director or Lead Faculty may assign short and long-term tasks on a daily basis. Independently prioritize tasks, plan, monitor progress and check quality. Apply working knowledge of University policy and procedures. Under the minimal supervision, implement established policies and procedures to support Anderson Genomics Faculty. Other internal stakeholders such as Computing Services, Special Events, Publications, Marketing & Communications and the Business Office, etc. will provide guidance on an as-needed basis. Salary & Compensation UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications Working knowledge of general accounting principles to effectively manage budgets. (Preferred) Demonstrated skill in processing accounts payable and travel reimbursements. (Preferred) General knowledge of University campus, libraries, administrative resources, policies and procedures. (Preferred) General knowledge of The Anderson School complex, organizational structure, administrative resources, educational programs, policies and procedures. (Preferred) Demonstrated skill in training, delegating and supervising work- study students. (Preferred) Demonstrated skill in operating a PC in a Windows and Local Area Network environment. Ability to assimilate new software in the creation of documents, spreadsheets and presentations. Ability to answer or research software questions from faculty and coworkers. (Required) Demonstrated skill in using Word, Excel and PowerPoint to produce business correspondence, research tables and graphs, financial reports, mail merge databases and presentations. (Required) Organize drive directory within the LAN and manipulate files within a Windows environment. (Required)Demonstrated skill in editing technical documents to correct grammar, spelling and punctuation errors. (Required)Demonstrated skill in prioritizing assignments and achieving high productivity and quality within under rigid deadlines in an environment with frequent workload changes, competing demands and interruptions. (Required)Demonstrated skill in establishing and developing cooperative relationships with co-workers, faculty and the public to work collaboratively as part of a team. (Required)Demonstrated skill in general office management sufficient to manage an office as the key functionary. (Required)Demonstrated skill in working independently and following through on assignments with minimal directions. Skill in accepting equivocal circumstances and taking action where answers to a problem are not readily apparent. (Required)Excellent oral and written communication skills to receive, comprehend and disseminate information effectively. (Required)Demonstrated flexibility and responsiveness to department and campus needs. Develop new skills in response to a changing work environment. (Required)Demonstrated skill in solving problems individually and as part of a team to develop innovative solutions in response to issues facing the work unit. (Required)Demonstrated skill in making appropriate job decisions following standard office policies and past precedents. (Required) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired. Schedule Standard hours are from 8a - 5pm, Monday through Friday. Union/Policy Covered CX-Clerical & Allied Services Complete Position Description (TBD_189828)

Position Summary Under minimal supervision from the Genomics' Program Director, provide financial support for faculty and staff members associated with the department. Manage GX accounts, process expenses, submit travel reimbursement requests and purchase equipment. Assist the Director in coordinating projects including recruitment annually of research assistants and/or postdocs by preparing and posting job announcements on appropriate university job boards and academic platforms and assisting with conferences in conjunction with other Anderson stakeholders. Coordinate hospitality, catering, and travel for faculty, visitors, and special events. Serve as the first line of communication with department visitors. Create and edit various websites based upon faculty requirements and instructions using the Anderson CMS. Provide quality service to faculty, students, coworkers, and the general public. Provide backup to the other academic support staff as needed . Serve as the main point of contact for department purchases and orders through BruinBuy system; interface with vendors; receive all orders; resolve discrepancies with invoicing by vendors and invoice payment by the accounts payable office; facilitate the onboarding of independent contractors through UCLA's procurement and payment systems and ensure timely processing of payments. Maintain office and research supply inventories and maintenance/inventory of office equipment. Process online Facilities Service Request (FSR) and Telephone Service Request (TSR). Initiate special requests to parking services, and coordinating special events and courtesy parking. The Program Director or Lead Faculty may assign short and long-term tasks on a daily basis. Independently prioritize tasks, plan, monitor progress and check quality. Apply working knowledge of University policy and procedures. Under the minimal supervision, implement established policies and procedures to support Anderson Genomics Faculty. Other internal stakeholders such as Computing Services, Special Events, Publications, Marketing & Communications and the Business Office, etc. will provide guidance on an as-needed basis. Salary & Compensation UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications Working knowledge of general accounting principles to effectively manage budgets. (Preferred) Demonstrated skill in processing accounts payable and travel reimbursements. (Preferred) General knowledge of University campus, libraries, administrative resources, policies and procedures. (Preferred) General knowledge of The Anderson School complex, organizational structure, administrative resources, educational programs, policies and procedures. (Preferred) Demonstrated skill in training, delegating and supervising work- study students. (Preferred) Demonstrated skill in operating a PC in a Windows and Local Area Network environment. Ability to assimilate new software in the creation of documents, spreadsheets and presentations. Ability to answer or research software questions from faculty and coworkers. (Required) Demonstrated skill in using Word, Excel and PowerPoint to produce business correspondence, research tables and graphs, financial reports, mail merge databases and presentations. (Required) Organize drive directory within the LAN and manipulate files within a Windows environment. (Required)Demonstrated skill in editing technical documents to correct grammar, spelling and punctuation errors. (Required)Demonstrated skill in prioritizing assignments and achieving high productivity and quality within under rigid deadlines in an environment with frequent workload changes, competing demands and interruptions. (Required)Demonstrated skill in establishing and developing cooperative relationships with co-workers, faculty and the public to work collaboratively as part of a team. (Required)Demonstrated skill in general office management sufficient to manage an office as the key functionary. (Required)Demonstrated skill in working independently and following through on assignments with minimal directions. Skill in accepting equivocal circumstances and taking action where answers to a problem are not readily apparent. (Required)Excellent oral and written communication skills to receive, comprehend and disseminate information effectively. (Required)Demonstrated flexibility and responsiveness to department and campus needs. Develop new skills in response to a changing work environment. (Required)Demonstrated skill in solving problems individually and as part of a team to develop innovative solutions in response to issues facing the work unit. (Required)Demonstrated skill in making appropriate job decisions following standard office policies and past precedents. (Required) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired. Schedule Standard hours are from 8a - 5pm, Monday through Friday. Union/Policy Covered CX-Clerical & Allied Services Complete Position Description (TBD_189828)