The Larko Group

We are seeking a highly organized, proactive Executive Assistant to serve as a trusted partner to the CEO. In this pivotal role, the Executive Assistant will act as the CEO's right hand, managing complex scheduling, coordinating high-level communications, arranging domestic and international travel, and supporting key initiatives that drive the business forward. The ideal candidate brings exceptional judgment, strong business acumen, and a deep sense of discretion, along with the ability to anticipate needs and operate effectively in a fast-paced, finance-focused environment. This individual will play an integral role in ensuring the CEO's time, priorities, and relationships are managed with precision and professionalism. Responsibilities Coordinate internal and external meetings across multiple time zones; prepare and circulate agendas and materials; ensure timely follow ups. Coordinate with executives, traders, risk, compliance, legal, HR, and external partners; manage confidential communications. Anticipate issues and initiate appropriate action to ensure the most effective use of the Partners' time. Review incoming email and use judgment to assess urgency, remove irrelevant messages, provide standard reply, and elevate as required. Draft partner communications and assist in preparing presentations. Maintain records of incoming and outgoing correspondence and materials. Address other day to day administrative needs: filing, invoices, expense preparation, bills, tax documents, etc. Maintain personal and professional calendar and communicate adjustments/changes on a regular basis. Personal support as needed. Ideal Experience Bachelor's degree in Business Administration, Finance, Economics, or a related field; or equivalent professional experience. Minimum 5+ years of experience as an Executive Assistant to a C suite executive, preferably within financial services, trading, asset management, or investment banking. Familiarity with financial markets, trading workflows, risk/compliance concepts, and market hours. Superior written and verbal communication; professional presence; ability to interact credibly with senior leadership and external partners. Exceptional organizational and time management skills; strong attention to detail; ability to multitask and prioritize in a fast paced environment. High level of discretion and integrity; comfortable handling confidential information and sensitive dealings. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), experience with calendar management, document collaboration, and presenting data succinctly. Problem solving mindset, proactive approach, and the ability to anticipate needs before they arise. Adaptability to rapidly changing priorities and long hours during market events or urgent matters. May involve evening or weekend work around major market events or key deadlines. The Larko Group is a women owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp to Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.