Vaco Staffing

Vaco Louisville is recruiting for an Administrative Assistant/Data Entry Associate to join a fast-paced, successful organization in Lousville/Southern Indiana. Responsibilities will include greeting visitors, routing a high volume of phone calls, data entry, calendaring, as well as supporting business needs, daily. Responsibilities include: Preparing correspondence for managers and executive team Meeting coordination and support for staff Arranging travel for staff and executives Calendar management Data entry Answering high volume of calls and directing to appropriate party Managing scanning, filing, and other clerical duties Other duties as assigned Requirements Must have minimum 1-2 years' professional experience in an administrative position Must have working knowledge of MS Office Associate or Bachelor's degree not required, but preferred

Answer phones and greet visitors Schedule appointments and maintain calendars Schedule and coordinate staff and other meetings Collate and distribute mail Prepare communications, such as memos, emails, invoices, reports and other correspondence Write and edit documents from letters to reports and instructional documents Create and maintain filing systems, both electronic and physical Manage accounts and perform bookkeeping

Office Manager / Bookkeeper Must work 5 days a week in the office Order any and all supplies on Staples, Amazon, etc. Able to price compare and find best pricing to order with approval from Controller Answering phones and forwarding accordingly Checking voicemails daily and providing necessary responses Greeting visitors Approve Insertion Orders in CRM System Able to lift small or light boxes Deposit all checks into the bank using remote scanner or driving to the bank if necessary Communicate with building maintenance for any office issues Qualifications Must have a reliable car to travel to Post Office daily for mail Good organizational skills Knowledge of Microsoft Suite, general computer knowledge, and CRM knowledge Prior experience in office administration is preferred but not required Bachelor's Degree preferred but not required

Recruiters, is it time to take that next big career step? Let Vaco serve as your advocate in presenting you to our top clients. Our recruiting staff gives you an advantage over your competition by promoting your strengths and assets directly to hiring managers while helping you to be more prepared for your interviews. From keeping you up to date on market trends and industry expectations, to providing you with valuable insight into the company's culture, compensation expectations and growth opportunities of specific clients, Vaco will give you the edge you need in today's highly competitive job marketplace. If you have a background as a Recruiter and are looking to move your career forward, let Vaco open the door for you. Apply today! --- Recruiter responsibilities include sourcing, screening and providing a shortlist of qualified candidates for various technical roles. You will also network online and offline with potential candidates to promote our employer brand, reduce our time-to-hire and ensure we attract the best professionals. Ultimately, you will build a strong tech talent pipeline and help hire and retain skilled employees for our positions. Responsibilities Write and post job descriptions Source potential candidates on niche platforms, like Stack Overflow and Github Parse specialized skills and qualifications to screen resumes Perform pre-screening calls to analyze applicants' abilities Interview candidates combining various methods (e.g. structured interviews, technical assessments and behavioral questions) Coordinate with team leaders to forecast department goals and hiring needs Craft and send personalized recruiting emails with current job openings to passive candidates Participate in conferences and meetups to network with professionals Compose job offer letters Onboard new hires Promote company's reputation as a great place to work Conduct job and task analyses to document job duties and requirements Keep up-to-date with new technological trends and products Requirements Proven work experience as a Recruiter Hands-on experience with various interview formats (e.g. phone, Skype and structured) Technical expertise with an ability to understand and explain job requirements for various roles Familiarity with Applicant Tracking Systems and resume databases Solid knowledge of sourcing techniques (e.g. social media recruiting and Boolean search) Excellent verbal and written communication skills Solid understanding of HR practices and labor legislation BSc in Human Resources Management or relevant degree

Recruiters, is it time to take that next big career step? Let Vaco serve as your advocate in presenting you to our top clients. Our recruiting staff gives you an advantage over your competition by promoting your strengths and assets directly to hiring managers while helping you to be more prepared for your interviews. From keeping you up to date on market trends and industry expectations, to providing you with valuable insight into the company's culture, compensation expectations and growth opportunities of specific clients, Vaco will give you the edge you need in today's highly competitive job marketplace. If you have a background as a Recruiter and are looking to move your career forward, let Vaco open the door for you. Apply today! --- Recruiter responsibilities include sourcing, screening and providing a shortlist of qualified candidates for various technical roles. You will also network online and offline with potential candidates to promote our employer brand, reduce our time-to-hire and ensure we attract the best professionals. Ultimately, you will build a strong tech talent pipeline and help hire and retain skilled employees for our positions. Responsibilities Write and post job descriptions Source potential candidates on niche platforms, like Stack Overflow and Github Parse specialized skills and qualifications to screen resumes Perform pre-screening calls to analyze applicants' abilities Interview candidates combining various methods (e.g. structured interviews, technical assessments and behavioral questions) Coordinate with team leaders to forecast department goals and hiring needs Craft and send personalized recruiting emails with current job openings to passive candidates Participate in conferences and meetups to network with professionals Compose job offer letters Onboard new hires Promote company's reputation as a great place to work Conduct job and task analyses to document job duties and requirements Keep up-to-date with new technological trends and products Requirements Proven work experience as a Recruiter Hands-on experience with various interview formats (e.g. phone, Skype and structured) Technical expertise with an ability to understand and explain job requirements for various roles Familiarity with Applicant Tracking Systems and resume databases Solid knowledge of sourcing techniques (e.g. social media recruiting and Boolean search) Excellent verbal and written communication skills Solid understanding of HR practices and labor legislation BSc in Human Resources Management or relevant degree

Sales Support Administrators, is it time to take that next big career step? Let Vaco serve as your advocate in presenting you to our top clients who are looking for sales support individuals. Our recruiting staff gives you an advantage over your competition by promoting your strengths and assets directly to hiring managers while helping you to be more prepared for your interviews. From keeping you up to date on market trends and industry expectations, to providing you with valuable insight into the company's culture, compensation expectations and growth opportunities of specific clients, Vaco will give you the edge you need in today's highly competitive job marketplace. If you are an experienced Receptionist and are looking to move your career forward, let Vaco open the door for you. Apply today! Position Summary: Provide support to sales leadership in order to expedite the sales cycle, gaurantee order accuracy and manage sales reporting metrics. Manage all elements of the sales report by utilizing crystal reporting. Track, monitor, and report on internal Service Level Agreements associated with the entire life cycle of the service. Utilize sales system administration tools and resources to support all aspects of sales operations. Job Description: Manage all aspects of the sales reporting dashboard and adjust as needed Ensure all daily, weekly and monthly crystal reporting is accurate and on time Assist sales leadership with reporting Liaison between sales team leaders and other functional groups such as order management, customer service, finance, credit and collections or contract management Track all pricing requests and ensure approvals are within SLA As requested by leadership, assist with the service order form accuracy, including the review or creation for new and existing customer service order forms and pricing requests Work with sales leadership to update customer records with sales contracts and other information Resolve issues related to orders that are rejected for various reasons, providing updates to the sales team Work directly with other departments to support ongoing and special sales campaigns Data Analysts is a plus Excel is a must for creating and tracking through spreadsheets

Job Description Job Title : Data Entry Clerk/ Receptionist Location : San Diego, CA 92123 Summary: Data entry and administrative support for all departments Receptionist § Answer calls and routes them to the proper staff member § Screens solicitor calls routing them to the proper voicemailbox. § Receives and distributes incoming mail and packages. § Prepares small parcels for shipment. Sales Order Entry § Creates sales orders from customers purchase order § Creates sales orders from internal documents provided by various staff members § Forwards sales orders to warehousing department for further processing § Maintains an electronic filing system of documents related to our customers sales orders Accounts Payable § Enters vendor invoices and bills into QuickBooks § Maintains an Electronic Filing System of documents related to accounts payable. Accounts Receivable / Invoicing § Creates and electronically delivers invoices created from shipping records § Charges sales and service customer's credit cards. § Maintains an Electronic Filing System of documents related to accounts receivable Purchasing / Inventory Control § Create purchase orders from purchasing reports or requests (QB and Sage) § Enters incoming inventory invoices into accounting system. § Processes internal material transfers Qualifications: § Exceptional interpersonal skills with strong written/verbal communication skills. § Experience using office and shipping equipment. § Strong organizational skills with the ability to organize and manage time among multiple tasks. § Ability to stay focused on assigned task with the ability to work independently and in a group setting. § Data entry accuracy, and high degree of attention to detail. § Must have STRONG computer skills, including proficiency with Microsoft 365, and ability to learn applications quickly. § Customer Service Driven; prior customer service experience preferred. Education and Experience § High School Education or equivalent § Minimum 1 year of equivalent job-related experience a must § Knowledge of Sage 100 Accounting System/ ERP System is a plus but not required. § Knowledge of QuickBooks is a plus but not required. Job DescriptionJob Title: Data Entry Clerk/ ReceptionistDepartment: Multi DepartmentLocation: San Diego, CA 92123Summary: Data entry and administrative support for all departmentsShift: 8:00 AM - 4:30 PM, Monday-Friday (40 hours per week) This is an onsite position (not remote), with CDC guidelines implementedReceptionist Answer calls and routes them to the proper staff member Screens solicitor calls routing them to the proper voicemailbox. Receives and distributes incoming mail and packages. Prepares small parcels for shipment.Sales Order Entry Creates sales orders from customers purchase order Creates sales orders from internal documents provided by various staff members Forwards sales orders to warehousing department for further processing Maintains an electronic filing system of documents related to our customers sales ordersAccounts Payable Enters vendor invoices and bills into QuickBooks Maintains an Electronic Filing System of documents related to accounts payable.Accounts Receivable / Invoicing Creates and electronically delivers invoices created from shipping records Charges sales and service customer's credit cards. Maintains an Electronic Filing System of documents related to accounts receivablePurchasing / Inventory Control Create purchase orders from purchasing reports or requests (QB and Sage) Enters incoming inventory invoices into accounting system. Processes internal material transfersQualifications: Exceptional interpersonal skills with strong written/verbal communication skills. Experience using office and shipping equipment. Strong organizational skills with the ability to organize and manage time among multiple tasks. Ability to stay focused on assigned task with the ability to work independently and in a group setting. Data entry accuracy, and high degree of attention to detail. Must have STRONG computer skills, including proficiency with Microsoft 365, and ability to learn applications quickly. Customer Service Driven; prior customer service experience preferred.Education and Experience High School Education or equivalent Minimum 1 year of equivalent job-related experience a must Knowledge of Sage 100 Accounting System/ ERP System is a plus but not required. Knowledge of QuickBooks is a plus but not required.

Vaco Louisville is recruiting for an Administrative Assistant/Data Entry Associate to join a fast-paced, successful organization in Lousville/Southern Indiana. Responsibilities will include greeting visitors, routing a high volume of phone calls, data entry, calendaring, as well as supporting business needs, daily. Responsibilities include: Preparing correspondence for managers and executive team Meeting coordination and support for staff Arranging travel for staff and executives Calendar management Data entry Answering high volume of calls and directing to appropriate party Managing scanning, filing, and other clerical duties Other duties as assigned Requirements Must have minimum 1-2 years' professional experience in an administrative position Must have working knowledge of MS Office Associate or Bachelor's degree not required, but preferred

Do you have a background in accounting or finance, and a desire to turn your expertise into a lucrative sales career? Let Vaco serve as your advocate in presenting you to clients who are looking for Business Development Managers to sell professional services to new customers. This is a tremendous opportunity for you to consistently make a six-figure income! Our recruiting staff will give you an advantage over your competition by promoting your strengths and assets directly to hiring managers while helping you to be more prepared for your interviews. From keeping you up to date on market trends and industry expectations, to providing you with valuable insight into the company's culture, compensation expectations and growth opportunities of specific clients, Vaco will give you the edge you need in today's highly competitive job marketplace. If you are ready to build your Accounting experience toward a path to true financial security, let Vaco open the door for you. Apply today! As a Business Development Manager, you will use your industry expertise and professional network to identify and make business presentations to potential new clients. Your success in this role will be highly dependent upon your own motivation and your ability to thrive financially in a "pay for performance" compensation model. Your daily duties and responsibilities in this role will generally include: Developing new relationships and turning them into long-term Vendor/Customer partnerships Growing your network and developing a peer relationship with clients within the area's business world Serving our clients and candidates during the day, and acting as a company ambassador in the evenings Building a respected reputation within the local business community for yourself and our firm Matching our talent to our client's projects, and providing oversight to ensure project success Job Requirements: As a Business Development Manager, you must be highly self-motivated and entrepreneurial with a competitive and resilient spirit. If you have always wanted to run your own business, this may be just the position for you. In addition, it is important that you display excellent verbal and written communication, interpersonal and active listening skills. You should also have the ability to establish rapport and credibility, and to build lasting business relationships Specific qualifications for the role include: • Bachelor's degree • Minimum of 4 years of experience in Accounting/Finance; prior experience within a large public accounting firm, preferred • Prior business development or client-facing experience • Comfortable with frequent change • High-energy, engaging and charismatic personality

Vaco Indianapolis has partnered with a client located in Fortville. IN in search for an Administrative Assistant. If you feel you would be a perfect fit for this role, apply today! KEY DUTIES AND RESPONSIBILITIES: Greet and provide general assistance to visitors to the office Handle all incoming telephone calls and direct to appropriate individual/department or provide caller information as needed Point of contact for technical support requests and spare parts order phone calls. Gather customer information, complete data entry, and direct to appropriate sales director Update and maintain current customer contact information. May include phoning customers for correct email addresses, updating credit card information, etc Facilitate communication of order processing with shipping warehouse and sales department Match receiving paperwork to incoming vendor invoices. May involve researching discrepancies in quantities and/or pricing Receive, sort and distribute incoming mail Organize and schedule meetings and appointments and maintain calendars Book travel arrangements QUALIFICATIONS & REQUIREMENTS: ALL ASSOCIATES MUST FOSTER AND INSPIRE THE "TEAM" ENVIROMENT High school or equivalent education (college education preferred but not required) Strong data entry skills High degree of accuracy and attention to detail Above average Microsoft Office Software experience (Excel, Word, Outlook, Teams) Experience with QuickBooks desktop software (preferred but not required) Ability to evaluate customer needs and properly communicate based on expectations Ability to handle sensitive information in a confidential manner Ability to multi-task, prioritize, and manage time effectively

Administrative support professionals, is it time to take that next big career step? Let Vaco serve as your advocate in presenting you to our top clients who are looking for Administrative Assistants. Our recruiting staff gives you an advantage over your competition by promoting your strengths and assets directly to hiring managers while helping you to be more prepared for your interviews. From keeping you up to date on market trends and industry expectations, to providing you with valuable insight into the company's culture, compensation expectations and growth opportunities of specific clients, Vaco will give you the edge you need in today's highly competitive job marketplace. If you have a background as an administrative assistant and are looking to move your career forward, let Vaco open the door for you. Apply today! As an Administrative Assistant, you will provide administrative support on a daily basis. You will act as the liaison between the managers and all departments throughout the organization. Your daily duties and responsibilities in this role will generally include: Coordinating various meetings and other events Tracking the progress of short- and long-term projects Answering phone and emails; handling matters as appropriate Writing letters and handling other correspondence Maintain, compile, and analyze data for a multitude of purposes Job Requirements: As an Administrative Assistant, you must be dependable and professional as well as being highly organized and detail-oriented. You should be a creative and flexible problem solver with a business-oriented mindset and a commitment to always going the extra mile to get the job done. In addition, it is important that you display excellent verbal and written communication skills as well as the ability to function effectively as part of a team. Specific qualifications for the role include: • 1+ years' experience in an administrative assistant role • Proficiency in Microsoft Word, Excel, PowerPoint and Outlook • Ability to handle confidential and sensitive information • Strong analytical thinking skills • Excellent initiative and follow-through skills

Answering and directing phone calls to relevant staff Scheduling meetings and appointments Taking notes and minutes in meetings Ordering and taking stock of office supplies Being a point of contact for a range of staff and external stakeholders Preparing documents for meetings and business trips Processing and directing mail and incoming packages or deliveries Greeting and directing visitors and new staff to the organisation Writing and issuing emails to teams and departments on behalf of teams or senior staff Researching and booking travel arrangements for staff members Finding ways to improve administrative processes

Our client, located Downtown Indianapolis, is looking for a Seasonal Tax Administrative Assistant. Job Scope: The purpose of this job is to support the tax department by processing returns after they have been prepared, checking them for errors, assembling them for filing, and maintaining records. Must be able to work overtime. Responsibilities include but not limited to: Assemble returns according to requirements of the Internal Revenue Service (IRS) and state revenue department Review return for proper order, correct attachments, correct mailing labels and envelopes Deliver returns to preparer or in-charge E-file return or process paper filing Process extensions Secure and return client source documents Proofread any materials typed in Tax Processing Assist with preparation and distribution of tax organizers Assist with preparation and distribution of Engagement Letters Process reports showing status of tax returns Assist with inventory and ordering of supplies Additional administrative backup as needed This position requires a flexible team player with a meticulous attention to detail and experience working in a professional office environment. Excellent organizational skills and the ability to prioritize and work well in a fast-paced environment are essential. Keyboarding competency and an intermediate knowledge of Adobe Acrobat, Microsoft Word and Excel are required.