Posting date: 07/31/2025 Open Until Filled: Yes Position Number: Position Title: Department Administrator Hiring Range Minimum: $68,500 Hiring Range Maximum: $80,000 Union Type: Not a Union Position SEIU Level: Not an SEIU Position FLSA Status: Exempt Employment Category: Regular Full Time Scheduled Months per Year: 12 Scheduled Hours per Week: 40 Schedule: This position is located on campus in Hanover, NH and requires regular weekly on-site work presence of 3 days per week, and remote flexibility other days, with the understanding that full-time on-site presence will be required during program delivery weeks. Location of Position: Hanover, NH Remote Work Eligibility?: Hybrid Is this a term position?: No If yes, length of term in months.: N/A Is this a grant funded position?: No Position Purpose: To manage administrative and fiscal activities of Health Care Management Education at Dartmouth (HCME), ensuring the highest level of customer service to all HCME constituents, including students, faculty, alumni, and staff. Required Qualifications - Education and Yrs Exp: Associates or equivalent combination of education and experience Required Qualifications - Skills, Knowledge and Abilities: Five years of administrative and financial management experience. Excellent organizational skills and ability to plan, coordinate, and prioritize the activities of the department. Ability to work effectively with diverse constituents. Excellent communication and interpersonal skills. Knowledge of accounting and budgeting principles, practices, and procedures. Judgment, initiative, discretion. Knowledge of a variety of computer software applications, including Banner, Finance databases, Canvas, Zoom, Slate (or equivalent programs). Ability to adapt to new and changing IT applications and environments. Commitment to diversity and to serving the needs of a diverse population. Preferred Qualifications: Bachelor's degree. Experience in higher education. Department Contact for Recruitment Inquiries: Lorin Parker, Executive Director, Talent Management Department Contact Phone Number: Department Contact for Cover Letter and Title: Lorin Parker, Executive Director of Talent Management Department Contact's Phone Number: Equal Opportunity Employer: Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all. Background Check: Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?: Not an essential function Special Instructions to Applicants: Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. Quick Link: Description: 1. Department Administration: Manages the administrative functions of Health Care Management Education in conformance with the goals and priorities established by the Associate Dean and in accordance with Dartmouth College policies and procedures Acts as liaison to various campus departments and outside entities Interprets, applies, and explains program and College policies and procedures Continually evaluates current systems with the goal of continual improvement Performs primary office administration as needed to provide access to office services, equipment, and supplies Regularly handles confidential or sensitive information; exercises discretion concerning its disposition Supports Health Care Management Education faculty and staff in scheduling complex meetings and performs other administrative duties in support of programs and Associate Dean Provides the highest level of customer service to students, faculty, alumni, and program staff Percentage Of Time: 40% Description: 2. Student Services Assists with registrar duties for HCME degree programs; certifies students with Veterans Affairs Collaboratively manages new student on-boarding, including billing, liaison with health services, OVIS, and graduate financial aid, and manages student adherence to deadlines Assists with student residential periods and alumni events and activities, including administrative, event, and communications support Percentage Of Time: 40% Description: 3. Financial Administration Manages day-to-day financial transactions, reconciliations, deposits, transfers, and related transactions Oversees purchasing for the HCME programs Researches historical and other data and estimates the costs of expenses Percentage Of Time: 15% Description: 4. Information Management: Establishes and maintains HMCE's degree program print and digital records, correspondence, and other files to ensure accuracy and accessibility of information Acts as Records Custodian for the HCME. Collects and consolidates statistical or research-related information for use in Program reports and publications as requested. Percentage Of Time: 5% : Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. : Performs other duties as assigned
09/01/2025
Full time
Posting date: 07/31/2025 Open Until Filled: Yes Position Number: Position Title: Department Administrator Hiring Range Minimum: $68,500 Hiring Range Maximum: $80,000 Union Type: Not a Union Position SEIU Level: Not an SEIU Position FLSA Status: Exempt Employment Category: Regular Full Time Scheduled Months per Year: 12 Scheduled Hours per Week: 40 Schedule: This position is located on campus in Hanover, NH and requires regular weekly on-site work presence of 3 days per week, and remote flexibility other days, with the understanding that full-time on-site presence will be required during program delivery weeks. Location of Position: Hanover, NH Remote Work Eligibility?: Hybrid Is this a term position?: No If yes, length of term in months.: N/A Is this a grant funded position?: No Position Purpose: To manage administrative and fiscal activities of Health Care Management Education at Dartmouth (HCME), ensuring the highest level of customer service to all HCME constituents, including students, faculty, alumni, and staff. Required Qualifications - Education and Yrs Exp: Associates or equivalent combination of education and experience Required Qualifications - Skills, Knowledge and Abilities: Five years of administrative and financial management experience. Excellent organizational skills and ability to plan, coordinate, and prioritize the activities of the department. Ability to work effectively with diverse constituents. Excellent communication and interpersonal skills. Knowledge of accounting and budgeting principles, practices, and procedures. Judgment, initiative, discretion. Knowledge of a variety of computer software applications, including Banner, Finance databases, Canvas, Zoom, Slate (or equivalent programs). Ability to adapt to new and changing IT applications and environments. Commitment to diversity and to serving the needs of a diverse population. Preferred Qualifications: Bachelor's degree. Experience in higher education. Department Contact for Recruitment Inquiries: Lorin Parker, Executive Director, Talent Management Department Contact Phone Number: Department Contact for Cover Letter and Title: Lorin Parker, Executive Director of Talent Management Department Contact's Phone Number: Equal Opportunity Employer: Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all. Background Check: Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?: Not an essential function Special Instructions to Applicants: Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. Quick Link: Description: 1. Department Administration: Manages the administrative functions of Health Care Management Education in conformance with the goals and priorities established by the Associate Dean and in accordance with Dartmouth College policies and procedures Acts as liaison to various campus departments and outside entities Interprets, applies, and explains program and College policies and procedures Continually evaluates current systems with the goal of continual improvement Performs primary office administration as needed to provide access to office services, equipment, and supplies Regularly handles confidential or sensitive information; exercises discretion concerning its disposition Supports Health Care Management Education faculty and staff in scheduling complex meetings and performs other administrative duties in support of programs and Associate Dean Provides the highest level of customer service to students, faculty, alumni, and program staff Percentage Of Time: 40% Description: 2. Student Services Assists with registrar duties for HCME degree programs; certifies students with Veterans Affairs Collaboratively manages new student on-boarding, including billing, liaison with health services, OVIS, and graduate financial aid, and manages student adherence to deadlines Assists with student residential periods and alumni events and activities, including administrative, event, and communications support Percentage Of Time: 40% Description: 3. Financial Administration Manages day-to-day financial transactions, reconciliations, deposits, transfers, and related transactions Oversees purchasing for the HCME programs Researches historical and other data and estimates the costs of expenses Percentage Of Time: 15% Description: 4. Information Management: Establishes and maintains HMCE's degree program print and digital records, correspondence, and other files to ensure accuracy and accessibility of information Acts as Records Custodian for the HCME. Collects and consolidates statistical or research-related information for use in Program reports and publications as requested. Percentage Of Time: 5% : Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. : Performs other duties as assigned
Posting date: 08/11/2025 Open Until Filled: Yes Position Number: Position Title: Dishwasher Hiring Range Minimum: $23.45 Hiring Range Maximum: $23.45 Union Type: SEIU SEIU Level: A FLSA Status: Non-Exempt Employment Category: Regular Full Time Scheduled Months per Year: 12 Scheduled Hours per Week: 40 Schedule: 2 Schedules: Schedule1: 7am-5:30pm Friday-Monday; Tues, Wed Thurs off Scdedule2 : 1:30pm-10pm Tuesday-Saturday; Sun & Mon off Location of Position: Hanover, NH Remote Work Eligibility?: Onsite only Is this a term position?: No Is this a grant funded position?: No Position Purpose: Under close supervision, maintains kitchen work areas and restaurant equipment and utensils in clean and orderly condition. Collects dirty dishes; sets up, loads and operates the dish washing machine. Distributes clean items to appropriate areas. Sweeps and mops floors in kitchen areas. Assists with catering deliveries. Performs a variety of custodial duties. Required Qualifications - Education and Yrs Exp: 1-2 years of experience Required Qualifications - Skills, Knowledge and Abilities: Previous dishwashing experience; or the equivalent Preferred Qualifications: Ability to learn the proper operation and maintenance of dish washing machines. Ability to perform routine custodial cleaning work. Ability to operate cleaning equipment (powered and hand operated). Knowledge of safe use of various chemical substances used for cleaning purposes. Ability to understand and follow verbal and written instructions. Ability to lift and carry objects weighing up to 50 pounds. Department Contact for Recruitment Inquiries: Campus Services HR Department Contact Phone Number: Department Contact for Cover Letter and Title: Brandon Crosby Equal Opportunity Employer: Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all. Background Check: Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?: Not an essential function Special Instructions to Applicants: UNION POSITIONS ARE AVAILABLE TO SEIU UNION MEMBERS ONLY DURING THE FIRST WEEK OF POSTING. AFTER ONE WEEK OF POSTING, IF THE POSITION HAS NOT BEEN FILLED INTERNALLY, IT IS OPEN TO THE GENERAL PUBLIC AND OTHER MEMBERS OF THE DARTMOUTH COMMUNITY. OPEN TO UNION MEMBERS ONLY FROM 8/11/2025 THROUGH 8/15/2025. Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. Additional Instructions: Two openings: Schedule 1: 1:30pm-10pm Tuesday-Saturday; Sunday & Monday off. Schedule 2: Sunday, Monday, 7am-3.30pm; Tuesday-Thursday, 1.30pm-10pm; Friday/Saturday off Postiions receive 2nd shift differential of 15% if qualifying as 2nd shift Quick Link: Description: Collection Gathers items from the bakery, salad room, butcher shop, lounge and kitchen for disposal or washing. Description: Dishwasher Scrapes food from dirty dishes and places them in racks; sets up, loads, and operates the dish washing machine. Washes pots, pans, and trays by hand. Description: Distribution Distributes all utensils, china, silverware, and pots to appropriate areas after washing. Washes worktables, walls, and work areas. Description: Cleaning Washes worktables, walls, and work areas. Sweeps and mops floors. Cleans and maintains restrooms; scours, disinfects, and deodorizes toilet bowls and sinks and wipes, cleans and polishes counters/vanities. Picks up, segregates and bags trash and garbage and removes all trash and rubbish to designated areas. Sweeps dirt and leaves and shovels snow from walkways and spreads sand on walkways. Description: Other Duties Assists with catering deliveries; loads and unloads handtrucks; picks up or delivers supplies or food items. Records amount and type of supplies on hand. Assists with supply inventory. Description: Culture and Employee Belonging Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. Participates in division-wide CEB initiatives and training, including promotion of the 7 Principles (Empathy, Fairness, Dependability, Inclusivity, Consideration, Vulnerability and Respect) Collaborates, when appropriate, on other CEB-related initiatives within the division and College : Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. : Performs other duties as assigned
09/01/2025
Full time
Posting date: 08/11/2025 Open Until Filled: Yes Position Number: Position Title: Dishwasher Hiring Range Minimum: $23.45 Hiring Range Maximum: $23.45 Union Type: SEIU SEIU Level: A FLSA Status: Non-Exempt Employment Category: Regular Full Time Scheduled Months per Year: 12 Scheduled Hours per Week: 40 Schedule: 2 Schedules: Schedule1: 7am-5:30pm Friday-Monday; Tues, Wed Thurs off Scdedule2 : 1:30pm-10pm Tuesday-Saturday; Sun & Mon off Location of Position: Hanover, NH Remote Work Eligibility?: Onsite only Is this a term position?: No Is this a grant funded position?: No Position Purpose: Under close supervision, maintains kitchen work areas and restaurant equipment and utensils in clean and orderly condition. Collects dirty dishes; sets up, loads and operates the dish washing machine. Distributes clean items to appropriate areas. Sweeps and mops floors in kitchen areas. Assists with catering deliveries. Performs a variety of custodial duties. Required Qualifications - Education and Yrs Exp: 1-2 years of experience Required Qualifications - Skills, Knowledge and Abilities: Previous dishwashing experience; or the equivalent Preferred Qualifications: Ability to learn the proper operation and maintenance of dish washing machines. Ability to perform routine custodial cleaning work. Ability to operate cleaning equipment (powered and hand operated). Knowledge of safe use of various chemical substances used for cleaning purposes. Ability to understand and follow verbal and written instructions. Ability to lift and carry objects weighing up to 50 pounds. Department Contact for Recruitment Inquiries: Campus Services HR Department Contact Phone Number: Department Contact for Cover Letter and Title: Brandon Crosby Equal Opportunity Employer: Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all. Background Check: Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?: Not an essential function Special Instructions to Applicants: UNION POSITIONS ARE AVAILABLE TO SEIU UNION MEMBERS ONLY DURING THE FIRST WEEK OF POSTING. AFTER ONE WEEK OF POSTING, IF THE POSITION HAS NOT BEEN FILLED INTERNALLY, IT IS OPEN TO THE GENERAL PUBLIC AND OTHER MEMBERS OF THE DARTMOUTH COMMUNITY. OPEN TO UNION MEMBERS ONLY FROM 8/11/2025 THROUGH 8/15/2025. Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. Additional Instructions: Two openings: Schedule 1: 1:30pm-10pm Tuesday-Saturday; Sunday & Monday off. Schedule 2: Sunday, Monday, 7am-3.30pm; Tuesday-Thursday, 1.30pm-10pm; Friday/Saturday off Postiions receive 2nd shift differential of 15% if qualifying as 2nd shift Quick Link: Description: Collection Gathers items from the bakery, salad room, butcher shop, lounge and kitchen for disposal or washing. Description: Dishwasher Scrapes food from dirty dishes and places them in racks; sets up, loads, and operates the dish washing machine. Washes pots, pans, and trays by hand. Description: Distribution Distributes all utensils, china, silverware, and pots to appropriate areas after washing. Washes worktables, walls, and work areas. Description: Cleaning Washes worktables, walls, and work areas. Sweeps and mops floors. Cleans and maintains restrooms; scours, disinfects, and deodorizes toilet bowls and sinks and wipes, cleans and polishes counters/vanities. Picks up, segregates and bags trash and garbage and removes all trash and rubbish to designated areas. Sweeps dirt and leaves and shovels snow from walkways and spreads sand on walkways. Description: Other Duties Assists with catering deliveries; loads and unloads handtrucks; picks up or delivers supplies or food items. Records amount and type of supplies on hand. Assists with supply inventory. Description: Culture and Employee Belonging Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. Participates in division-wide CEB initiatives and training, including promotion of the 7 Principles (Empathy, Fairness, Dependability, Inclusivity, Consideration, Vulnerability and Respect) Collaborates, when appropriate, on other CEB-related initiatives within the division and College : Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. : Performs other duties as assigned
Posting date: 08/28/2025 Open Until Filled: Yes Position Number: Position Title: Research Administrator Hiring Range Minimum: $63,200 Hiring Range Maximum: $79,000 Union Type: Not a Union Position SEIU Level: Not an SEIU Position FLSA Status: Exempt Employment Category: Regular Full Time Scheduled Months per Year: 12 Scheduled Hours per Week: 40 Schedule: M-F 8a - 5p This position offers a hybrid work arrangement with an expectation that the employee will work onsite at a Dartmouth location 3 days per week and remotely (at a non-Dartmouth location) the remaining 2 days per week. Location of Position: Hanover, NH 03755 Remsen Rm 701 Remote Work Eligibility?: Hybrid Is this a term position?: No Is this a grant funded position?: No Position Purpose: To provide financial analysis and oversight for department operating and project budgets. Applies an understanding of the principles and practices of financial and grants management to provide guidance in the accomplishment of financial and administrative activities. Required Qualifications - Education and Yrs Exp: Bachelors plus 1-2 year(s) of experience or equivalent combination of education and experience Required Qualifications - Skills, Knowledge and Abilities: Demonstrated experience required to manage projects. Excellent accounting, management, organizational, and interpersonal skills. Ability to work effectively, independently, and as a member of a team. Willingness and ability to exercise judgment and initiative and to interact with faculty, personnel, and outside agencies. Flexibility and openness to change. Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities. Attention to detail and accuracy. Ability to maintain and foster confidentiality and security of sensitive information. Proficiency in database management, spreadsheets, and other computer software. Shows a positive attitude and a drive to grow. Preferred Qualifications: Two plus years of experience in not-for-profit accounting or grants management in an educational or research setting. Experience with sponsored research applications, including NIH, PCORI, and various foundations. Familiarity with Dartmouth College accounting systems and procedures. Department Contact for Recruitment Inquiries: Cheryl Bush Department Contact Phone Number: Department Contact for Cover Letter and Title: Cheryl Bush Department Contact's Phone Number: Equal Opportunity Employer: Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all. Background Check: Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?: Not an essential function Special Instructions to Applicants: Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. Quick Link: Description: Financial Planning and Analysis With limited guidance, develops, justifies and administers budgets for grants, reserves and operating budgets. Anticipates fluctuations in funding and makes financial recommendations to investigators with minimal direction. Monitors expenses and revenues for accounts, identifying, researching and correcting errors on a timely basis to ensure costs are properly allocated. Collaborates with Office of Sponsored Projects, Geisel School of Medicine, and Dartmouth Health to ensure compliance with the College and granting agency policies. In consultation with the principal investigator, develops and sets up budgets for subcontracts; reviews sub-contractor submissions to ensure costs are realistic; directs changes where required. Interprets College and sponsor policies to faculty and staff on issues such as allowable costs, charging mechanisms, capital equipment purchases, and use of consultants. Provides principal investigators with regular budget status reports summarizing expenditures to-date and projected expenditures to end of budget period; advises on potential budgetary problems. Provides input into the creation and modification of departmental fiscal policies and procedures. Percentage Of Time: 50% Description: Accounting Coordinates the processing of procurement as it relates to the operating and grant portfolio. Participates in year-end closing process. Prepares payables, deposits, wage transfers, and journal transfers. Reconciles monthly reports and resolves discrepancies. Percentage Of Time: 10% Description: Grant Administration Assists faculty, post docs, students, and senior staff in preparing proposals to funding sources including development of moderately complex budgets for proposal submission and ensuring completion of all sponsor and College administrative requirements. In consultation with Principal Investigator, translates research plans into scope of work; identifies areas (e.g., laboratory costs, manpower, equipment, supplies, communications, transportation, administrative etc.) in which costs will be incurred, develops estimates of such costs, and budgets accordingly. In conjunction with Office of Sponsored Projects, assists faculty with electronic proposal submissions and other electronic research-related processes. Develops responses to issues associated with administration of research activities. Interacts with representatives of Dartmouth College, Geisel School of Medicine, Dartmouth Health, other academic institutions, and private foundations to provide information requested, seek clarification of requirements, and collaborate on issues of mutual interest. Percentage Of Time: 25% Description: Payroll Management Develops and maintains personnel FTE distributions based on grant and department budgets. Monitors payroll funding levels; anticipates, identifies potential payroll shortfalls; communicates and advises investigators and department on shortfalls and initiates changes as necessary. Percentage Of Time: 10% Description: General Administration Ensures compliance with College, and granting agency fiscal and sponsored research polices and advises research team with respect to these policies. Serves as a resource to investigators and staff on regulatory, compliance, and sponsor requirements. Interacts with representatives from the Geisel School of Medicine, Dartmouth College, Dartmouth Health, and grant sponsors to provide information requested, seek clarification of requirements, and collaborate on issues of mutual interest. Percentage Of Time: 5% : Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. : Performs other duties as assigned.
09/01/2025
Full time
Posting date: 08/28/2025 Open Until Filled: Yes Position Number: Position Title: Research Administrator Hiring Range Minimum: $63,200 Hiring Range Maximum: $79,000 Union Type: Not a Union Position SEIU Level: Not an SEIU Position FLSA Status: Exempt Employment Category: Regular Full Time Scheduled Months per Year: 12 Scheduled Hours per Week: 40 Schedule: M-F 8a - 5p This position offers a hybrid work arrangement with an expectation that the employee will work onsite at a Dartmouth location 3 days per week and remotely (at a non-Dartmouth location) the remaining 2 days per week. Location of Position: Hanover, NH 03755 Remsen Rm 701 Remote Work Eligibility?: Hybrid Is this a term position?: No Is this a grant funded position?: No Position Purpose: To provide financial analysis and oversight for department operating and project budgets. Applies an understanding of the principles and practices of financial and grants management to provide guidance in the accomplishment of financial and administrative activities. Required Qualifications - Education and Yrs Exp: Bachelors plus 1-2 year(s) of experience or equivalent combination of education and experience Required Qualifications - Skills, Knowledge and Abilities: Demonstrated experience required to manage projects. Excellent accounting, management, organizational, and interpersonal skills. Ability to work effectively, independently, and as a member of a team. Willingness and ability to exercise judgment and initiative and to interact with faculty, personnel, and outside agencies. Flexibility and openness to change. Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities. Attention to detail and accuracy. Ability to maintain and foster confidentiality and security of sensitive information. Proficiency in database management, spreadsheets, and other computer software. Shows a positive attitude and a drive to grow. Preferred Qualifications: Two plus years of experience in not-for-profit accounting or grants management in an educational or research setting. Experience with sponsored research applications, including NIH, PCORI, and various foundations. Familiarity with Dartmouth College accounting systems and procedures. Department Contact for Recruitment Inquiries: Cheryl Bush Department Contact Phone Number: Department Contact for Cover Letter and Title: Cheryl Bush Department Contact's Phone Number: Equal Opportunity Employer: Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all. Background Check: Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?: Not an essential function Special Instructions to Applicants: Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. Quick Link: Description: Financial Planning and Analysis With limited guidance, develops, justifies and administers budgets for grants, reserves and operating budgets. Anticipates fluctuations in funding and makes financial recommendations to investigators with minimal direction. Monitors expenses and revenues for accounts, identifying, researching and correcting errors on a timely basis to ensure costs are properly allocated. Collaborates with Office of Sponsored Projects, Geisel School of Medicine, and Dartmouth Health to ensure compliance with the College and granting agency policies. In consultation with the principal investigator, develops and sets up budgets for subcontracts; reviews sub-contractor submissions to ensure costs are realistic; directs changes where required. Interprets College and sponsor policies to faculty and staff on issues such as allowable costs, charging mechanisms, capital equipment purchases, and use of consultants. Provides principal investigators with regular budget status reports summarizing expenditures to-date and projected expenditures to end of budget period; advises on potential budgetary problems. Provides input into the creation and modification of departmental fiscal policies and procedures. Percentage Of Time: 50% Description: Accounting Coordinates the processing of procurement as it relates to the operating and grant portfolio. Participates in year-end closing process. Prepares payables, deposits, wage transfers, and journal transfers. Reconciles monthly reports and resolves discrepancies. Percentage Of Time: 10% Description: Grant Administration Assists faculty, post docs, students, and senior staff in preparing proposals to funding sources including development of moderately complex budgets for proposal submission and ensuring completion of all sponsor and College administrative requirements. In consultation with Principal Investigator, translates research plans into scope of work; identifies areas (e.g., laboratory costs, manpower, equipment, supplies, communications, transportation, administrative etc.) in which costs will be incurred, develops estimates of such costs, and budgets accordingly. In conjunction with Office of Sponsored Projects, assists faculty with electronic proposal submissions and other electronic research-related processes. Develops responses to issues associated with administration of research activities. Interacts with representatives of Dartmouth College, Geisel School of Medicine, Dartmouth Health, other academic institutions, and private foundations to provide information requested, seek clarification of requirements, and collaborate on issues of mutual interest. Percentage Of Time: 25% Description: Payroll Management Develops and maintains personnel FTE distributions based on grant and department budgets. Monitors payroll funding levels; anticipates, identifies potential payroll shortfalls; communicates and advises investigators and department on shortfalls and initiates changes as necessary. Percentage Of Time: 10% Description: General Administration Ensures compliance with College, and granting agency fiscal and sponsored research polices and advises research team with respect to these policies. Serves as a resource to investigators and staff on regulatory, compliance, and sponsor requirements. Interacts with representatives from the Geisel School of Medicine, Dartmouth College, Dartmouth Health, and grant sponsors to provide information requested, seek clarification of requirements, and collaborate on issues of mutual interest. Percentage Of Time: 5% : Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. : Performs other duties as assigned.