VNM Recruiting

Job Description Job Description Office Administrator / Bookkeeper Tonawanda, NY 14150 Full-time On-site Associate level $60,000-$70,000 per year $28.85-$33.65/hour Our client, a membership-based organization in Tonawanda, is seeking an Office Administrator / Bookkeeper to handle day-to-day accounting, weekly payroll, and member billing. You'll work closely with the General Manager and support employees and members across a range of office and operational needs. What you'll do Bookkeeping and reporting. Process vendor invoices and payments, monitor receivables, resolve discrepancies, and follow up on outstanding balances. Reconcile bank and general ledger accounts, post journal entries, prepare monthly financial statements, and assist with budgeting, sales tax filings, and tax and insurance payments. Membership billing and service. Process dues, initiation fees, recurring charges, and payments. Maintain member records, track food and beverage minimums, answer billing questions, and help onboard new members. Payroll and HR administration. Process weekly payroll, coordinate employee onboarding, and maintain personnel records and the employee handbook. Track required training and assist with benefits, employee relations, and insurance renewals. Office operations. Manage office communications, supplies, and records. Help coordinate reservations, events, committee activities, inventory, uniforms, and website updates. Support the General Manager on special projects. What you'll bring At least two years of relevant experience in bookkeeping, accounting support, or office administration with financial responsibilities. Working knowledge of bookkeeping, accounting principles, and financial reporting. Intermediate Microsoft Excel skills and strong attention to detail. Clear communication, sound judgment with confidential information, and the ability to manage deadlines independently. An associate degree or higher in accounting, business administration, or a related field is preferred.