aINSIGHT is a background screening, onboarding, occupational health, and compliance management company serving employers in transportation, manufacturing, construction, insurance, education, and healthcare. We are hiring an Administrative Assistant to take ownership of a defined set of recurring business administration processes. The work is administrative in nature, but it is not clerical order-taking. You will be responsible for recurring processes with real deadlines, and we need someone who thinks - who notices when something does not add up, asks the right question before a deadline is missed, and proposes a better way when a process is not working. What You'll Do HR and Office Support • Order and maintain office supplies; manage vendor relationships and reorder points • Coordinate company events, meetings, and employee functions from planning through execution • Provide general administrative support to the HR function as assigned Training and Testing Administration • Administer the annual FCRA testing cycle for all employees: assign the test, track who has and has not completed it, follow up with non-responders, and collect and file results • Administer FWA (Fraud, Waste, and Abuse) training and testing required for our insurance clients on the same basis • Maintain completion records and produce status and completion reports for management and client requests Monitoring Enrollment Administration • Enroll new employees in OIG/GSA exclusion monitoring • Remove terminated employees from monitoring promptly upon separation • Reconcile the monitoring roster against current employee records on a scheduled basis and resolve discrepancies Licensing and State Filings • Prepare and submit private investigator (PI) license applications and renewals • Track state-by-state registration and filing requirements and their due dates • Maintain a master calendar of renewal deadlines and escalate well ahead of expiration • Organize and retain all licensing documentation and correspondence General Business Administration • Maintain organized document management and records retention in SharePoint • Handle recurring administrative reporting and data entry • Support ad hoc projects and process improvements as assigned Executive Support (as requested) • Assist with preparation for client and internal meetings, including agendas and materials • Capture follow-up notes and track resulting action items to closure Other administrative tasks, duties, and special projects as assigned by supervisor. What We're Looking For Required • High school diploma or equivalent; associate's degree a plus • 2+ years of administrative or office coordination experience • Strong critical thinking and problem-solving skills - able to work through an unfamiliar process, identify what is missing, and determine the right next step without step-by-step direction • Demonstrated ability to manage multiple recurring deadlines without being reminded • Strong proficiency with Microsoft Outlook, Word, and Excel • Clear, professional written and verbal communication • Discretion and sound judgment handling confidential employee and client information • Reliable transportation and availability to be onsite in New Port Richey a minimum of three days per week Preferred • Experience with SharePoint or similar document management systems • Experience with state filings, licensing, renewals, or other deadline-driven documentation work • Notary commission, or willingness to obtain one What Matters Most Follow-through and judgment. Much of this role is owning a process end to end: knowing what is due, who has not done it, and closing the gap before the deadline - without being asked twice. Compensation and Benefits $19.00 - $20.00 per hour, depending on experience. Benefits include medical, dental, vision, PTO, holidays, 401(k) - confirm current plan details . This role has a defined career path to business administration. Employment is contingent upon successful completion of a background check and drug screening. Applicant Insight, Inc. is an Equal Opportunity Employer. We make employment decisions without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. Compensation details: 19-20 Hourly Wage PI01be288a6bc5-3663
08/18/2026
Full time
aINSIGHT is a background screening, onboarding, occupational health, and compliance management company serving employers in transportation, manufacturing, construction, insurance, education, and healthcare. We are hiring an Administrative Assistant to take ownership of a defined set of recurring business administration processes. The work is administrative in nature, but it is not clerical order-taking. You will be responsible for recurring processes with real deadlines, and we need someone who thinks - who notices when something does not add up, asks the right question before a deadline is missed, and proposes a better way when a process is not working. What You'll Do HR and Office Support • Order and maintain office supplies; manage vendor relationships and reorder points • Coordinate company events, meetings, and employee functions from planning through execution • Provide general administrative support to the HR function as assigned Training and Testing Administration • Administer the annual FCRA testing cycle for all employees: assign the test, track who has and has not completed it, follow up with non-responders, and collect and file results • Administer FWA (Fraud, Waste, and Abuse) training and testing required for our insurance clients on the same basis • Maintain completion records and produce status and completion reports for management and client requests Monitoring Enrollment Administration • Enroll new employees in OIG/GSA exclusion monitoring • Remove terminated employees from monitoring promptly upon separation • Reconcile the monitoring roster against current employee records on a scheduled basis and resolve discrepancies Licensing and State Filings • Prepare and submit private investigator (PI) license applications and renewals • Track state-by-state registration and filing requirements and their due dates • Maintain a master calendar of renewal deadlines and escalate well ahead of expiration • Organize and retain all licensing documentation and correspondence General Business Administration • Maintain organized document management and records retention in SharePoint • Handle recurring administrative reporting and data entry • Support ad hoc projects and process improvements as assigned Executive Support (as requested) • Assist with preparation for client and internal meetings, including agendas and materials • Capture follow-up notes and track resulting action items to closure Other administrative tasks, duties, and special projects as assigned by supervisor. What We're Looking For Required • High school diploma or equivalent; associate's degree a plus • 2+ years of administrative or office coordination experience • Strong critical thinking and problem-solving skills - able to work through an unfamiliar process, identify what is missing, and determine the right next step without step-by-step direction • Demonstrated ability to manage multiple recurring deadlines without being reminded • Strong proficiency with Microsoft Outlook, Word, and Excel • Clear, professional written and verbal communication • Discretion and sound judgment handling confidential employee and client information • Reliable transportation and availability to be onsite in New Port Richey a minimum of three days per week Preferred • Experience with SharePoint or similar document management systems • Experience with state filings, licensing, renewals, or other deadline-driven documentation work • Notary commission, or willingness to obtain one What Matters Most Follow-through and judgment. Much of this role is owning a process end to end: knowing what is due, who has not done it, and closing the gap before the deadline - without being asked twice. Compensation and Benefits $19.00 - $20.00 per hour, depending on experience. Benefits include medical, dental, vision, PTO, holidays, 401(k) - confirm current plan details . This role has a defined career path to business administration. Employment is contingent upon successful completion of a background check and drug screening. Applicant Insight, Inc. is an Equal Opportunity Employer. We make employment decisions without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. Compensation details: 19-20 Hourly Wage PI01be288a6bc5-3663
Applicant Insight Inc dba aINSIGHT
New Port Richey, Florida
aINSIGHT is a background screening, onboarding, occupational health, and compliance management company serving employers in transportation, manufacturing, construction, insurance, education, and healthcare. We are hiring an Administrative Assistant to take ownership of a defined set of recurring business administration processes. The work is administrative in nature, but it is not clerical order-taking. You will be responsible for recurring processes with real deadlines, and we need someone who thinks - who notices when something does not add up, asks the right question before a deadline is missed, and proposes a better way when a process is not working. What You'll Do HR and Office Support • Order and maintain office supplies; manage vendor relationships and reorder points • Coordinate company events, meetings, and employee functions from planning through execution • Provide general administrative support to the HR function as assigned Training and Testing Administration • Administer the annual FCRA testing cycle for all employees: assign the test, track who has and has not completed it, follow up with non-responders, and collect and file results • Administer FWA (Fraud, Waste, and Abuse) training and testing required for our insurance clients on the same basis • Maintain completion records and produce status and completion reports for management and client requests Monitoring Enrollment Administration • Enroll new employees in OIG/GSA exclusion monitoring • Remove terminated employees from monitoring promptly upon separation • Reconcile the monitoring roster against current employee records on a scheduled basis and resolve discrepancies Licensing and State Filings • Prepare and submit private investigator (PI) license applications and renewals • Track state-by-state registration and filing requirements and their due dates • Maintain a master calendar of renewal deadlines and escalate well ahead of expiration • Organize and retain all licensing documentation and correspondence General Business Administration • Maintain organized document management and records retention in SharePoint • Handle recurring administrative reporting and data entry • Support ad hoc projects and process improvements as assigned Executive Support (as requested) • Assist with preparation for client and internal meetings, including agendas and materials • Capture follow-up notes and track resulting action items to closure Other administrative tasks, duties, and special projects as assigned by supervisor. What We're Looking For Required • High school diploma or equivalent; associate's degree a plus • 2 years of administrative or office coordination experience • Strong critical thinking and problem-solving skills - able to work through an unfamiliar process, identify what is missing, and determine the right next step without step-by-step direction • Demonstrated ability to manage multiple recurring deadlines without being reminded • Strong proficiency with Microsoft Outlook, Word, and Excel • Clear, professional written and verbal communication • Discretion and sound judgment handling confidential employee and client information • Reliable transportation and availability to be onsite in New Port Richey a minimum of three days per week Preferred • Experience with SharePoint or similar document management systems • Experience with state filings, licensing, renewals, or other deadline-driven documentation work • Notary commission, or willingness to obtain one What Matters Most Follow-through and judgment. Much of this role is owning a process end to end: knowing what is due, who has not done it, and closing the gap before the deadline - without being asked twice. Compensation and Benefits $19.00 - $20.00 per hour, depending on experience. Benefits include medical, dental, vision, PTO, holidays, 401(k) - confirm current plan details . This role has a defined career path to business administration. Employment is contingent upon successful completion of a background check and drug screening. Applicant Insight, Inc. is an Equal Opportunity Employer. We make employment decisions without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. Compensation details: 19-20 Hourly Wage PI5a08abf0629d-36635c143e31-5e48-4549-b2d185386
08/18/2026
Full time
aINSIGHT is a background screening, onboarding, occupational health, and compliance management company serving employers in transportation, manufacturing, construction, insurance, education, and healthcare. We are hiring an Administrative Assistant to take ownership of a defined set of recurring business administration processes. The work is administrative in nature, but it is not clerical order-taking. You will be responsible for recurring processes with real deadlines, and we need someone who thinks - who notices when something does not add up, asks the right question before a deadline is missed, and proposes a better way when a process is not working. What You'll Do HR and Office Support • Order and maintain office supplies; manage vendor relationships and reorder points • Coordinate company events, meetings, and employee functions from planning through execution • Provide general administrative support to the HR function as assigned Training and Testing Administration • Administer the annual FCRA testing cycle for all employees: assign the test, track who has and has not completed it, follow up with non-responders, and collect and file results • Administer FWA (Fraud, Waste, and Abuse) training and testing required for our insurance clients on the same basis • Maintain completion records and produce status and completion reports for management and client requests Monitoring Enrollment Administration • Enroll new employees in OIG/GSA exclusion monitoring • Remove terminated employees from monitoring promptly upon separation • Reconcile the monitoring roster against current employee records on a scheduled basis and resolve discrepancies Licensing and State Filings • Prepare and submit private investigator (PI) license applications and renewals • Track state-by-state registration and filing requirements and their due dates • Maintain a master calendar of renewal deadlines and escalate well ahead of expiration • Organize and retain all licensing documentation and correspondence General Business Administration • Maintain organized document management and records retention in SharePoint • Handle recurring administrative reporting and data entry • Support ad hoc projects and process improvements as assigned Executive Support (as requested) • Assist with preparation for client and internal meetings, including agendas and materials • Capture follow-up notes and track resulting action items to closure Other administrative tasks, duties, and special projects as assigned by supervisor. What We're Looking For Required • High school diploma or equivalent; associate's degree a plus • 2 years of administrative or office coordination experience • Strong critical thinking and problem-solving skills - able to work through an unfamiliar process, identify what is missing, and determine the right next step without step-by-step direction • Demonstrated ability to manage multiple recurring deadlines without being reminded • Strong proficiency with Microsoft Outlook, Word, and Excel • Clear, professional written and verbal communication • Discretion and sound judgment handling confidential employee and client information • Reliable transportation and availability to be onsite in New Port Richey a minimum of three days per week Preferred • Experience with SharePoint or similar document management systems • Experience with state filings, licensing, renewals, or other deadline-driven documentation work • Notary commission, or willingness to obtain one What Matters Most Follow-through and judgment. Much of this role is owning a process end to end: knowing what is due, who has not done it, and closing the gap before the deadline - without being asked twice. Compensation and Benefits $19.00 - $20.00 per hour, depending on experience. Benefits include medical, dental, vision, PTO, holidays, 401(k) - confirm current plan details . This role has a defined career path to business administration. Employment is contingent upon successful completion of a background check and drug screening. Applicant Insight, Inc. is an Equal Opportunity Employer. We make employment decisions without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. Compensation details: 19-20 Hourly Wage PI5a08abf0629d-36635c143e31-5e48-4549-b2d185386
Applicant Insight Inc dba aINSIGHT
New Port Richey, Florida
aINSIGHT is a background screening, onboarding, occupational health, and compliance management company serving employers in transportation, manufacturing, construction, insurance, education, and healthcare. We are hiring an Administrative Assistant to take ownership of a defined set of recurring business administration processes. The work is administrative in nature, but it is not clerical order-taking. You will be responsible for recurring processes with real deadlines, and we need someone who thinks - who notices when something does not add up, asks the right question before a deadline is missed, and proposes a better way when a process is not working. What You'll Do HR and Office Support • Order and maintain office supplies; manage vendor relationships and reorder points • Coordinate company events, meetings, and employee functions from planning through execution • Provide general administrative support to the HR function as assigned Training and Testing Administration • Administer the annual FCRA testing cycle for all employees: assign the test, track who has and has not completed it, follow up with non-responders, and collect and file results • Administer FWA (Fraud, Waste, and Abuse) training and testing required for our insurance clients on the same basis • Maintain completion records and produce status and completion reports for management and client requests Monitoring Enrollment Administration • Enroll new employees in OIG/GSA exclusion monitoring • Remove terminated employees from monitoring promptly upon separation • Reconcile the monitoring roster against current employee records on a scheduled basis and resolve discrepancies Licensing and State Filings • Prepare and submit private investigator (PI) license applications and renewals • Track state-by-state registration and filing requirements and their due dates • Maintain a master calendar of renewal deadlines and escalate well ahead of expiration • Organize and retain all licensing documentation and correspondence General Business Administration • Maintain organized document management and records retention in SharePoint • Handle recurring administrative reporting and data entry • Support ad hoc projects and process improvements as assigned Executive Support (as requested) • Assist with preparation for client and internal meetings, including agendas and materials • Capture follow-up notes and track resulting action items to closure Other administrative tasks, duties, and special projects as assigned by supervisor. What We're Looking For Required • High school diploma or equivalent; associate's degree a plus • 2+ years of administrative or office coordination experience • Strong critical thinking and problem-solving skills - able to work through an unfamiliar process, identify what is missing, and determine the right next step without step-by-step direction • Demonstrated ability to manage multiple recurring deadlines without being reminded • Strong proficiency with Microsoft Outlook, Word, and Excel • Clear, professional written and verbal communication • Discretion and sound judgment handling confidential employee and client information • Reliable transportation and availability to be onsite in New Port Richey a minimum of three days per week Preferred • Experience with SharePoint or similar document management systems • Experience with state filings, licensing, renewals, or other deadline-driven documentation work • Notary commission, or willingness to obtain one What Matters Most Follow-through and judgment. Much of this role is owning a process end to end: knowing what is due, who has not done it, and closing the gap before the deadline - without being asked twice. Compensation and Benefits $19.00 - $20.00 per hour, depending on experience. Benefits include medical, dental, vision, PTO, holidays, 401(k) - confirm current plan details . This role has a defined career path to business administration. Employment is contingent upon successful completion of a background check and drug screening. Applicant Insight, Inc. is an Equal Opportunity Employer. We make employment decisions without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. Compensation details: 19-20 Hourly Wage PI9a2be1ce12a8-3663
08/17/2026
Full time
aINSIGHT is a background screening, onboarding, occupational health, and compliance management company serving employers in transportation, manufacturing, construction, insurance, education, and healthcare. We are hiring an Administrative Assistant to take ownership of a defined set of recurring business administration processes. The work is administrative in nature, but it is not clerical order-taking. You will be responsible for recurring processes with real deadlines, and we need someone who thinks - who notices when something does not add up, asks the right question before a deadline is missed, and proposes a better way when a process is not working. What You'll Do HR and Office Support • Order and maintain office supplies; manage vendor relationships and reorder points • Coordinate company events, meetings, and employee functions from planning through execution • Provide general administrative support to the HR function as assigned Training and Testing Administration • Administer the annual FCRA testing cycle for all employees: assign the test, track who has and has not completed it, follow up with non-responders, and collect and file results • Administer FWA (Fraud, Waste, and Abuse) training and testing required for our insurance clients on the same basis • Maintain completion records and produce status and completion reports for management and client requests Monitoring Enrollment Administration • Enroll new employees in OIG/GSA exclusion monitoring • Remove terminated employees from monitoring promptly upon separation • Reconcile the monitoring roster against current employee records on a scheduled basis and resolve discrepancies Licensing and State Filings • Prepare and submit private investigator (PI) license applications and renewals • Track state-by-state registration and filing requirements and their due dates • Maintain a master calendar of renewal deadlines and escalate well ahead of expiration • Organize and retain all licensing documentation and correspondence General Business Administration • Maintain organized document management and records retention in SharePoint • Handle recurring administrative reporting and data entry • Support ad hoc projects and process improvements as assigned Executive Support (as requested) • Assist with preparation for client and internal meetings, including agendas and materials • Capture follow-up notes and track resulting action items to closure Other administrative tasks, duties, and special projects as assigned by supervisor. What We're Looking For Required • High school diploma or equivalent; associate's degree a plus • 2+ years of administrative or office coordination experience • Strong critical thinking and problem-solving skills - able to work through an unfamiliar process, identify what is missing, and determine the right next step without step-by-step direction • Demonstrated ability to manage multiple recurring deadlines without being reminded • Strong proficiency with Microsoft Outlook, Word, and Excel • Clear, professional written and verbal communication • Discretion and sound judgment handling confidential employee and client information • Reliable transportation and availability to be onsite in New Port Richey a minimum of three days per week Preferred • Experience with SharePoint or similar document management systems • Experience with state filings, licensing, renewals, or other deadline-driven documentation work • Notary commission, or willingness to obtain one What Matters Most Follow-through and judgment. Much of this role is owning a process end to end: knowing what is due, who has not done it, and closing the gap before the deadline - without being asked twice. Compensation and Benefits $19.00 - $20.00 per hour, depending on experience. Benefits include medical, dental, vision, PTO, holidays, 401(k) - confirm current plan details . This role has a defined career path to business administration. Employment is contingent upon successful completion of a background check and drug screening. Applicant Insight, Inc. is an Equal Opportunity Employer. We make employment decisions without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. Compensation details: 19-20 Hourly Wage PI9a2be1ce12a8-3663
Applicant Insight Inc dba aINSIGHT
New Port Richey, Florida
Introduction: As one of Pasco County, FL's largest private non-healthcare employers, and a nationally recognized top provider of background screening services to employers across the globe, Applicant Insight is excited to announce the following posting for a Verification Specialist position. Applicant Insight employs over 150 team members, the majority of which are in our New Port Richey, FL Headquarters, our base of operations for over 20 years. Applicant Insight is a rapidly growing background screening company with plenty of advancement opportunity, offering comprehensive benefits, education reimbursement, on the job training, an emergent workplace culture, and a desire to promote from within whenever possible. We welcome all applicants with a desire to learn, a will to succeed, one who can maintain longevity, and an interest in a fast-paced technology-driven environment. If you are interested in a career and not just a job, it starts here. No industry experience necessary. Position Summary This position delivers superior internal and external service via phone and email communication. Our verifications team contacts employers, schools and references for the purpose of verifying information reported on an applicant's job application or resume. The information obtained is then entered into our company database. By verifying information provided by an applicant, we're able to help our clients make an informed hiring decision. Essential Duties and Responsibilities This position includes the following responsibilities. Other duties may be assigned to meet business needs. • Retrieve verification of required information for applicant processing utilizing established protocols • Performs data entry using word processing, spreadsheet or database commands; formats material as required • Requires ability to complete accurate and timely records research and documentation • Perform quality work within deadlines with or without direct supervision • Work accurately and effectively as a team contributor on all assignments • Strong keyboard skills with complete accuracy required on all inputted data • Requires basic clerical duties and ability to maintain organized work area • Consistently meets the established daily quota for the Verification Specialist position • May be requested to work in other areas of the department as company work flow dictates Qualification/ Requirements • Excellent verbal communication skills, including good grammar, voice and diction • Must be computer literate with a working knowledge of word processing, spreadsheets and databases • Must be detail-oriented, able to follow up and pay close attention to accuracy • Ability to properly handle confidential information and records • Ability to analyze information gathered in order to identify potential problems or discrepancies • Basic business writing skills • Moderate research skills Supervisory Responsibility • This position has no supervisory responsibilities. Position Type/Expected Hours of Work • The position is a full-time position with the hours of 10:00am - 7:00pm or 11:00am - 8:00pm Monday thru Friday. Travel • No travel requirements for this position Education/Training/Experience • High School Education or GED equivalent. Compensation details: 14.5 Hourly Wage PIdd3-2558
08/15/2026
Full time
Introduction: As one of Pasco County, FL's largest private non-healthcare employers, and a nationally recognized top provider of background screening services to employers across the globe, Applicant Insight is excited to announce the following posting for a Verification Specialist position. Applicant Insight employs over 150 team members, the majority of which are in our New Port Richey, FL Headquarters, our base of operations for over 20 years. Applicant Insight is a rapidly growing background screening company with plenty of advancement opportunity, offering comprehensive benefits, education reimbursement, on the job training, an emergent workplace culture, and a desire to promote from within whenever possible. We welcome all applicants with a desire to learn, a will to succeed, one who can maintain longevity, and an interest in a fast-paced technology-driven environment. If you are interested in a career and not just a job, it starts here. No industry experience necessary. Position Summary This position delivers superior internal and external service via phone and email communication. Our verifications team contacts employers, schools and references for the purpose of verifying information reported on an applicant's job application or resume. The information obtained is then entered into our company database. By verifying information provided by an applicant, we're able to help our clients make an informed hiring decision. Essential Duties and Responsibilities This position includes the following responsibilities. Other duties may be assigned to meet business needs. • Retrieve verification of required information for applicant processing utilizing established protocols • Performs data entry using word processing, spreadsheet or database commands; formats material as required • Requires ability to complete accurate and timely records research and documentation • Perform quality work within deadlines with or without direct supervision • Work accurately and effectively as a team contributor on all assignments • Strong keyboard skills with complete accuracy required on all inputted data • Requires basic clerical duties and ability to maintain organized work area • Consistently meets the established daily quota for the Verification Specialist position • May be requested to work in other areas of the department as company work flow dictates Qualification/ Requirements • Excellent verbal communication skills, including good grammar, voice and diction • Must be computer literate with a working knowledge of word processing, spreadsheets and databases • Must be detail-oriented, able to follow up and pay close attention to accuracy • Ability to properly handle confidential information and records • Ability to analyze information gathered in order to identify potential problems or discrepancies • Basic business writing skills • Moderate research skills Supervisory Responsibility • This position has no supervisory responsibilities. Position Type/Expected Hours of Work • The position is a full-time position with the hours of 10:00am - 7:00pm or 11:00am - 8:00pm Monday thru Friday. Travel • No travel requirements for this position Education/Training/Experience • High School Education or GED equivalent. Compensation details: 14.5 Hourly Wage PIdd3-2558
