Chesterton Montessori School Inc

Job Description Job Description As office manager here at Chesterton Montessori school, you'll be responsible for keeping the office running smoothly, speak with clientele with a professional communication style, and support the school staff members and parents as needed. Respect for confidentiality of information Any combination of education, training and/or experience which demonstrates the abilities to perform the duties as described Pleasant and professional communication skills, verbal and written Organized proficiency in clerical and office procedures Willingness to learn new software programs and processes Proficiency in Microsoft Word, Excel, Windows, Google Docs, Google Sheets, and PowerPoint Ability to develop sound working relationships with colleagues, school personnel, parents, and members of the community Ability to take directions and work independently; capacity to make decisions. Take responsibility and follow through with job tasks Essential Functions include but are not limited to: Receptionist for visitors, staff, and incoming calls with a friendly demeanor Assist with student arrival and dismissal Maintain filing systems accurately and timely Operation of office equipment including computer, tablet, and copier/printer Assist school personnel during critical periods Maintain cooperative relationships with those contacted in the course of work assignments Other responsibilities as determined by the Administration Office Responsibilities: Work with other school staff members to ensure the office runs cohesively in a pleasant and productive manner. Willingness to cross train on all office positions and backup other positions in the office when necessary. Assist the Administrator, District Manager, or CEO on special programs or reports when necessary. Meet with the Administrator on a regular basis to discuss programs, policies, and problems. In case of an emergency contact the appropriate Administrators, depending on the nature of the emergency. Perform other duties as determined by the Administrator. Nature of Job/Physical Requirements/Working Conditions: Demands of workload may be stressful due to the open office environment, frequent interruptions, time constraints and deadlines. The employee must be organized and able to maintain accuracy and to interact with the public and other staff. While performing the duties of this job, the employee is required to hear and speak, to sit continuously (job is approximately 50% sitting at a desk in front of a computer, 50% walking/lifting); to frequently reach, stretch, bend, twist and turn, and to continuously use hands and arms. The employee must have good vision for this job. Visual abilities include close, color, depth, and peripheral vision; must be able to lift 35 pounds (computer and monitors). Occasional overtime and some in-district travel may be required. The employee must have a willingness to work with children and provide support for staff inside the building. Above all else, the office manager must maintain the core Montessori Educational values in all aspects of the job. This statement contained herein reflects the general details as necessary to describe the primary functions of this job but should not be considered an all-inclusive listing of work requirements. This job description will be subject to regular review.