Administrative Assistant

Job Description Job Description Job Title: Maintenance Director Location: Cape Coral, FL Facility Type: 100-Bed Assisted Living Facility (ALF) Reports To: Executive Director / Administrator Position Summary The Maintenance Director is responsible for the overall maintenance, safety, and appearance of the facility. This role ensures compliance with all applicable local, state (including Florida Agency for Health Care Administration), and federal regulations, while maintaining a safe, comfortable, and well-functioning environment for residents, staff, and visitors. Key Responsibilities/Facility Maintenance & Operations Oversee daily maintenance operations for a 100-bed ALF, including resident rooms, common areas, and grounds Develop and implement preventive maintenance programs for HVAC, plumbing, electrical, and life safety systems Ensure timely completion of work orders and maintenance requests Maintain building systems to minimize downtime and disruptions Regulatory Compliance & Safety Ensure compliance with all Florida Agency for Health Care Administration regulations and local codes Maintain life safety compliance (fire alarms, sprinkler systems, emergency lighting, generators) Coordinate fire drills and safety inspections in accordance with National Fire Protection Association standards Maintain required documentation for inspections, audits, and surveys Supervision & Team Leadership Supervise maintenance staff (typically 1-2 associates) Schedule staff and assign daily tasks Train team members on safety procedures and proper equipment use Coordinate with housekeeping, Wellness, and administration teams Vendor & Contractor Management Manage relationships with external contractors and service providers Obtain bids and oversee contracted work (landscaping, pest control, HVAC, etc.) Ensure contractors meet compliance and safety standards Budget & Inventory Control Develop and manage maintenance budget Track expenses and identify cost-saving opportunities Maintain inventory of tools, parts, and supplies Order materials as needed Emergency Preparedness Maintain and test emergency systems (generator, fire systems) Participate in disaster preparedness planning (e.g., hurricanes common to Southwest Florida) Respond to after-hours emergencies as needed Qualifications Education & Experience High school diploma or GED required; technical or trade certification preferred 3-5+ years of maintenance experience, preferably in healthcare, assisted living, or hospitality Prior supervisory experience strongly preferred Knowledge & Skills Strong knowledge of HVAC, plumbing, electrical, and general building systems Familiarity with Florida Agency for Health Care Administration requirements for ALFs Understanding of OSHA safety standards Ability to read blueprints and technical manuals Strong organizational and problem-solving skills Licenses/Certifications (Preferred or Required) Valid Florida driver's license Required EPA certification for HVAC (if applicable) Fire safety or life safety certification (preferred) Candidates must have prior experience in an Assisted Living Facility (ALF) and/or Skilled Nursing Facility (SNF) environment and possess a strong understanding of healthcare facility operations and regulatory compliance. Physical Requirements Ability to lift 50+ pounds Frequent walking, standing, climbing ladders, and working in mechanical spaces Ability to respond to emergencies at any time Work Schedule Full-time, typically Monday-Friday On-call for emergencies, weekends, and after-hours as needed Job Type: Full-time Benefits: Dental insurance Health insurance Paid time off Vision insurance Experience: Maintenance: 1 year (Required) License/Certification: Driver's License (Required) Work Location: In person