Express Pros - Ocala

Job Description Job Description Pay: $19.00 - $25.00 per hour Job description: Paralegal/Office Assistant Location: Ocala, FL Job Type: Full-time (Mon-Thurs) / Half-day Fridays Pay: $19.00 - $25.00 per hour (based on experience) About Our Firm We are a small, professional law office practicing Bankruptcy, Construction Law, and Probate Law . Our team values confidentiality, professionalism, accuracy, and a positive, respectful workplace. We are seeking an experienced Office Assistant / Paralegal (Non Certified) to support attorneys, manage administrative operations, and interact with clients in a professional manner. Schedule Monday - Thursday: 8:30 AM - 5:00 PM Friday: 8:30 AM - 12:00 PM Dress Code: Business casual ResponsibilitiesFront Office & Client Interaction Answer phones, take messages, and gather pertinent information Greet and pre-screen clients; manage general inquiries Maintain a professional and courteous office environment Serve as main office representative when interacting with: Judges' Judicial Assistants Court personnel and clerks Attorneys Potential, current, and former clients Administrative Duties Paper filing and electronic file maintenance Create, organize, store, upload/download, and share documents Data entry and typing (55+ WPM) Schedule appointments via email and phone Copying, scanning, printing, and general document handling Prepare mailings, labels, envelopes, and postage Order office supplies and maintain inventory Maintain organized workspace and filing systems Assist with billing, invoicing, and basic bookkeeping (as needed) Operate and troubleshoot office hardware: Printers Copiers Telephone/voicemail systems Paralegal Duties Prepare discovery requests (interrogatories, requests for production) Draft and format legal documents using templates: Motions Notices of hearing Probate documents Bankruptcy petitions and schedules Client correspondence Open and maintain physical and electronic client files Assist with hearing preparation and schedule coordination Manage attorney calendars, deadlines, and case milestones File documents via Florida EPortal (electronic filing) Conduct basic legal research and gather case information Organize discovery, case materials, and document sets Travel & Errands Run errands as needed (valid driver's license & insurance required) Document delivery/pickup to/from courthouses Post office runs, copy service runs Office supply procurement Occasional grocery or material pickup for office meetings Longest travel: Bushnell, Sumter County (up to 45 miles one-way, approx. twice per year) Software Knowledge Microsoft Word Microsoft Excel Microsoft Office 11 Adobe PDF tools Gmail & Google Calendar Zoom BestCase (bankruptcy software) General internet research Basic familiarity with legal case management systems Requirements Minimum 2 years of law office experience Minimum 2 years of paralegal experience Ability to type 50+ WPM Strong organizational and multitasking skills Excellent written and verbal communication Ability to work independently and take initiative Professional conduct and strict confidentiality Valid driver's license, reliable transportation, and auto insurance Preferred Skills Experience with bankruptcy, probate, or construction law processes Familiarity with Florida online court filing (e-Filing) Proficiency with Microsoft Office, Adobe, and legal document workflows Notary Public certification (or willingness to obtain-firm will assist) Job Type: Full-time Experience: Law office: 2 years (Required) Paralegal: 2 years (Preferred) Ability to Commute: Ocala, FL 34471 (Preferred) Work Location: In person