Job Description Job Description Paralegal/Executive Assistant Job Summary Provides support to attorneys for Real Estate, Estate Planning and Business Matters General Accountabilities Communicates with clients, realtors and attorneys, initiating contact and responding as needed through phone and email correspondence Oversees new client intake and prepares welcome/engagement letters Assists with sale closings, purchase closings and post closing matters Prepares and records business, real estate and estate planning documents, deeds and filings Manages calendars and follow through to ensure all matters are handled in a timely manner and invoiced for work completed Maintains records management database systems, staying current with updates on ways to improve efficiency Answers phone calls and directs calls to appropriate staff or takes messages Job Qualifications Education: Associate's or Bachelor's degree Experience: 3-5 years of related experience; or equivalent combination of education and experience Skills Time Management Takes Initiative Attention to Detail Customer Service Skills Excellent verbal and written communication Experience with Microsoft Office essential; knowledge of Smokeball Database preferred.
06/24/2026
Full time
Job Description Job Description Paralegal/Executive Assistant Job Summary Provides support to attorneys for Real Estate, Estate Planning and Business Matters General Accountabilities Communicates with clients, realtors and attorneys, initiating contact and responding as needed through phone and email correspondence Oversees new client intake and prepares welcome/engagement letters Assists with sale closings, purchase closings and post closing matters Prepares and records business, real estate and estate planning documents, deeds and filings Manages calendars and follow through to ensure all matters are handled in a timely manner and invoiced for work completed Maintains records management database systems, staying current with updates on ways to improve efficiency Answers phone calls and directs calls to appropriate staff or takes messages Job Qualifications Education: Associate's or Bachelor's degree Experience: 3-5 years of related experience; or equivalent combination of education and experience Skills Time Management Takes Initiative Attention to Detail Customer Service Skills Excellent verbal and written communication Experience with Microsoft Office essential; knowledge of Smokeball Database preferred.
Job Description Job Description Paralegal/Executive Assistant Job Summary Provides support to attorneys for Real Estate, Estate Planning and Business Matters General Accountabilities Communicates with clients, realtors and attorneys, initiating contact and responding as needed through phone and email correspondence Oversees new client intake and prepares welcome/engagement letters Assists with sale closings, purchase closings and post closing matters Prepares and records business, real estate and estate planning documents, deeds and filings Manages calendars and follow through to ensure all matters are handled in a timely manner and invoiced for work completed Maintains records management database systems, staying current with updates on ways to improve efficiency Answers phone calls and directs calls to appropriate staff or takes messages Job Qualifications Education: Associate's or Bachelor's degree Experience: 3-5 years of related experience; or equivalent combination of education and experience Skills Time Management Takes Initiative Attention to Detail Customer Service Skills Excellent verbal and written communication Experience with Microsoft Office essential; knowledge of Smokeball Database preferred.
06/21/2026
Full time
Job Description Job Description Paralegal/Executive Assistant Job Summary Provides support to attorneys for Real Estate, Estate Planning and Business Matters General Accountabilities Communicates with clients, realtors and attorneys, initiating contact and responding as needed through phone and email correspondence Oversees new client intake and prepares welcome/engagement letters Assists with sale closings, purchase closings and post closing matters Prepares and records business, real estate and estate planning documents, deeds and filings Manages calendars and follow through to ensure all matters are handled in a timely manner and invoiced for work completed Maintains records management database systems, staying current with updates on ways to improve efficiency Answers phone calls and directs calls to appropriate staff or takes messages Job Qualifications Education: Associate's or Bachelor's degree Experience: 3-5 years of related experience; or equivalent combination of education and experience Skills Time Management Takes Initiative Attention to Detail Customer Service Skills Excellent verbal and written communication Experience with Microsoft Office essential; knowledge of Smokeball Database preferred.