Christian Theological Seminary Inc.

Job DescriptionJob Description Position Title: Conference Administrative Coordinator Department: Compelling Preaching Initiative 2.0 Reports to: Director of Compelling Preaching Initiative 2.0 Classification: Hybrid; Part-Time, Hourly, Non-Exempt Position Status: Temporary, Short-Term between May and January Work Schedule: Working up to 20-25 hours per week; Monday - Thursday between 9:00 a.m. and 2:00 p.m. Make an Impact Behind the Scenes of a Transformational Conference Are you someone who thrives on organization, meaningful work, and connecting with people? Do you enjoy being at the center of a mission-driven project where your contributions directly shape a powerful experience for others? We are seeking a Conference Administrative Coordinator who will play a vital role in bringing a dynamic and nationally significant preaching conference to life. This is more than an administrative role - it is an opportunity to contribute to a meaningful initiative, collaborate with respected leaders, and help create an experience that inspires and equips communities. If you are detail-oriented, proactive, and energized by purpose-driven work, we invite you to join us in this exciting, fast-paced role. ABOUT CHRISTIAN THEOLOGICAL SEMINARY Christian Theological Seminary (CTS) is a fully accredited ecumenical graduate school in Indianapolis, IN, related to the Christian Church (Disciples of Christ) and serving the whole people of God. We welcome all faiths to explore/ engage in an intellectually rigorous, spiritually formative, and emotionally supportive education that equips our students to go out into the world and serve-whether in the church or the community. CTS also offers a robust counseling program that provides professional counseling preparation and spiritual/theological integration for those training to become mental health counselors, marriage and family therapists, pastoral psychotherapists, and spiritual care specialists. JOB SUMMARY The Conference Administrative Coordinator will work with handling inquiries that come through the Mixed Methods Preaching Conference (MMPC) email system, help to manage the project, serve to support the Grant Director with projects and communication strategies, and day-of-event activities, coordinate Conference hospitality efforts, including food, and seek to grow and manage internal and external relationships. In addition, the coordinator will be trained on the CTS system that supports the programs' internal and external interfaces. This is a temporary, short-term position (May-January) with hours beginning at approximately 8 hours per week, increasing to 20-25 hours per week as conference planning progresses. ESSENTIAL FUNCTIONS Monitor and respond to inquiries that come through the MMPC email systems. Assist with Conference planning and reporting. Assist with data collection, tracking, and reporting associated with Conference participation. Support the preparation of reports and summaries using the data collected. Review and return program emails on behalf of the Grant Director. Interface with high-profile clergy, coordinating travel arrangements and special requests. Receive training on CTS systems that support the MMPC. Update the database system/retrieve information based on the needs of the Conference. Support the tracking of Conference-related expenses and budget activity, in coordination with the Grant Director. Provide administrative assistance to the Grant Director in support of the MMPC. Perform other duties as assigned. REQUIRED QUALIFICATIONS The successful candidate will report to the director of the compelling preaching initiative and should possess the knowledge, skills, and ability to fulfill the essential functions of the position and demonstrate successful experience and proficiency in the following: High School Diploma or equivalent required. At least three years of experience in customer technical support is preferred. Familiarity with African American preaching traditions is desired. Excellent interpersonal and customer service skills Excellent verbal and written communication skills Professional and pleasant manner Strong analytical and problem-solving skills Strong initiative and independent work skills Technology skills: proficient in using standard and typical office equipment (i.e., computer keyboard, mouse, telephone) Proficient with Microsoft Office Suite or related software Proficient with Zoom video conferencing and its application Proficient with or the ability to quickly learn an array of computer hardware or software APPLICATION PROCESS Review of applications will begin immediately and continue until the position is filled. Qualified candidates should submit a cover letter, CV/resume, and names of three professional references using the application link. Questions about the position: . MORE ABOUT CHRISTIAN THEOLOGICAL SEMINARY CTS is an equal opportunity employer and does not discriminate with respect to recruitment, hiring, or any other status of employment based on race, color, religion, sex, sexual orientation, national origin, disability, or any other category protected by law.