Aureate Technologies Inc

Job DescriptionJob Description Job Summary The Administrative Assistant II provides office administration and Accounts Receivable (AR) support for the Marine Systems and Ports Service team. This role ensures smooth daily operations while supporting billing, invoicing, and collections processes in a fast-paced service environment. Top Required Skills (Non-Negotiable) Advanced Microsoft Excel skills (VLOOKUPs, Pivot Tables) Strong attention to detail and sense of urgency Excellent communication and customer service skills Key Responsibilities Office Administration Serve as the primary point of contact for the Charleston office Manage incoming/outgoing mail, deliveries, and visitor coordination Prepare and format reports, presentations, and correspondence Maintain document control systems (electronic and hard copy) Coordinate meetings, calendars, and office logistics Manage office supplies, inventory, and facility requests Support onboarding/offboarding (workspace setup, access, systems) Accounts Receivable (AR) Support Monitor AR aging and follow up on past-due invoices Assist with collections, disputes, and short-pay resolutions Process credit/debit memos, adjustments, and write-offs Maintain proper documentation and audit trails Partner with finance and service teams to ensure accurate billing and timely invoicing Required Qualifications Education: Associate Degree required Experience: 2-4 years of experience in office administration and/or AR Experience with ERP systems (SAP preferred) Technical Skills: Proficiency in Microsoft Office (Excel, Word, Outlook, Teams) Familiarity with ERP systems (SAP S/4HANA or ECC preferred) Experience with tools like Ariba and document management systems is a plus Key Competencies Strong organizational and multitasking abilities High attention to detail and accuracy Ability to work independently with minimal supervision Strong interpersonal and communication skills Ability to manage deadlines in a fast-paced environment Work Environment Onsite office setting Collaborative work with operations, finance, and service teams Fast-paced environment requiring strong prioritization