NEW CARROT FARMS LLC

Job DescriptionJob Description THE ROLE: This position will report to the: Accounts Payable Supervisor Travel requirements: N/A FLSA Status Non-Exempt Shift: 1st Employment Category: Full-Time Regular Pay Range: $24.00 - $27.00 STRONG HISTORY. EXCITING FUTURE Bolthouse Fresh Foods is a leader in carrot production, serving as a grower, packer, processor, and shipper. Headquartered in Bakersfield, California, we are a proud employer to 1,600 dedicated individuals. Since 1915, we have been committed to growing and producing high-quality carrots, and today, we are one of North America's largest growers and distributors of fresh carrots for cooking and snacking. Additionally, we supply premium natural ingredients for the food and beverage industry. With over a century of excellence, Bolthouse Fresh products are available at major retailers across North America. Bolthouse Fresh Foods has approximately 1,600 employees. WHAT YOU'LL BE RESPONSIBLE FOR IN THIS ROLE JOB DESCRIPTION: The Accounts Payable Specialist - Non PO Focus is responsible for the accurate, timely, and compliant processing of non purchase order (Non PO) invoices, including proper general ledger coding, approval workflow management, and issue resolution in accordance with company policies and internal control requirements. This role also provides cross trained backup support for PO based invoice processing as needed to ensure continuity of AP operations. This position requires a strong understanding of company purchasing and authorization policies, and plays a key role in maintaining audit readiness and operational efficiency within the Accounts Payable function. JOB DUTIES: Primary Responsibility - Non-PO Invoice Processing Independently process Non PO invoices from intake through system posting, ensuring: Accurate GL account and cost center coding Compliance with company expenses and authorization policies Required supporting documentation is obtained and retained Review Non PO invoices for completeness, accuracy, and reasonableness prior to submission for approval Route Non PO invoices through established approval workflows and actively follow up to ensure timely approvals Identify and resolve coding errors, missing approvals, pricing discrepancies, or incomplete documentation Escalate policy exceptions, unusual transactions, or approval issues to the AP Supervisor Maintain a complete and organized audit trail for all Non PO invoices Monitor personal invoice queues and aging to ensure service level expectations and payment terms are met Performs other duties as assigned. Backup Coverage - PO Invoice Processing Process PO based invoices as needed, including: 2 way and 3 way matching of invoices, purchase orders, and receiving documentation Identification and resolution of price, quantity, or receipt discrepancies Coordinate with Purchasing, Receiving, and Operations to resolve PO related issues Support coverage during peak processing periods, staff absences, or month end close Maintain working knowledge of PO matching tolerances and system controls Vendor & Internal Stakeholder Support Serve as a primary point of contact for vendor inquiries related to Non PO invoices Respond to vendor questions regarding invoice status and discrepancies in a professional and timely manner Partner with internal departments to clarify invoice details, coding, and approval requirements Communicate missing information or policy deviations to internal stakeholders Educate employees on Non PO process requirements and AP policies as needed Assist with vendor statement reconciliations and discrepancy resolution, as assigned Compliance, Controls & Audit Support Adhere to all internal control requirements, including segregation of duties Ensure compliance with company accounting policies, approval matrices, and document retention standards Support internal and external audits by providing documentation and explanations related to invoice processing Participate in recurring reviews of Non PO transactions to identify trends, errors, or opportunities for improvement Support month end AP close activities by ensuring invoices are recorded in the correct period Maintain strict confidentiality of financial and vendor information Process Improvement & System Support Identify opportunities to improve Non PO workflow efficiency, approval turnaround time, and coding accuracy Assist with AP automation initiatives, including invoice workflow tools and ERP enhancements Provide feedback on recurring issues to support process or policy improvements Support system testing and user acceptance activities related to AP processes Required Skills and Abilities: Strong attention to detail and accuracy Solid understanding of accounting principles related to AP Ability to independently manage assigned workload and meet deadlines Effective communication and follow up skills Strong organizational and prioritization abilities Sound judgment and high ethical standards Minimum Qualifications: High school diploma or GED; or one to three years related experience and/or training; or equivalent combination of education and experience 3-5 years of experience in a full cycle Accounts Payable or a related financial role Demonstrated knowledge of general ledger coding and approval workflows Experience working in an ERP system (e.g., SAP, Oracle, NetSuite, Microsoft Dynamics) Proficiency in Microsoft Excel and accounting systems Strong planning and problem-solving skills Candidates must have a verifiable history of safe vehicle operation and meet company standards for driving eligibility. This includes maintaining a clean driving record, which will be verified through a background check. Preferred Qualifications: Associate's or Bachelor's degree in Accounting, Finance, or related field preferred Experience working cross-functionally with departments such as Procurement, Operations, Treasury, and Accounting. Exposure to both PO based and Non PO AP processes Experience in manufacturing, agriculture, or multi entity organizations Familiarity with invoice imaging or AP automation tools (OCR/workflow systems) PHYSICAL DEMANDS: Operate office equipment requires repetitive hand movement and fine coordination including use of a computer keyboard. Work is performed primarily in a standard office environment with frequent interruptions. Ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, climb, kneel, crouch, reach, and twist. Lift, carry, push, and/or pull light to moderate amounts of weight up to 30 lbs. HOURS & WORKDAYS: 1st shift- 8:00am - 5:00pm, Monday through Friday, weekends, overtime, and holidays may be mandatory based on business needs WHAT WE OFFER Our rich benefits packages are designed to support the health and well-being of both our eligible co-workers and their families. Medical Dental Vision Group Life and AD&D Voluntary Life and AD&D Group Short-Term Disability Group Long-Term Disability Flexible Spending Accounts Employee Assistance Program 401k Paid Time Off EQUAL EMPLOYMENT OPPORTUNITY Bolthouse Fresh Foods is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, protected veteran status, genetic information, or any other characteristic protected by law. We are dedicated to fostering a workplace where everyone feels valued, respected, and empowered to achieve their full potential. REASONABLE ACCOMMODATIONS: Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. If you are interested in applying for employment with Bolthouse Fresh Foods and need special assistance to apply for a posted position, or if you believe you do not meet any of the required qualifications of a posted position due to a protected disability and would like to explore the possibility of accommodation, please contact our Talent Acquisition team at for additional support or guidance. RECRUITMENT AGENCIES: Bolthouse Fresh Foods does not accept unsolicited agency resumes. Bolthouse Fresh Foods is not responsible for any fees related to unsolicited resumes. 1st Shift; 8:00 AM to 5:00 PM; Monday through Friday, before/after hours, overtime, weekends and holidays may be mandatory based on business needs.