The City of Spring Hill Kansas

Accountant Section I: Brief Summary of the job. The Accountant is responsible for processing the City's payroll on a biweekly basis. In addition to payroll processing, the Accountant performs a number of general accounting duties including cash balancing, special assessment processing and general ledger reconciliations. The Accountant must be able to understand and implement complex payroll items. This position utilizes a computerized payroll system to compile and record employee time and payroll data; compute employees' time worked, compute and post wages and deductions and prepare manual paychecks. Furthermore, the need for any payroll-related training, communication, reporting and reconciliations to the general ledger are handled by the Accountant. This position may also track employee leave time such as vacation, personal, compensatory and sick. Section II: Essential Duties of the job. Uses a computerized payroll system to calculate and process payroll for all employees. This includes regular payroll and special payroll items such as severance packages, vacation payouts, etc. Ensures accurate set up of employee payroll data such as rates of pay, withholding allowances, benefit deductions, garnishments, vacation time, insurance and 457 deductions, . Administers electronic time entry system. Reviews time entry information for completeness and accuracy. Downloads and imports time into the payroll system. . Creates and runs internal management reports. Reviews timely payments to various vendors for tax withholding, unemployment taxes, insurances, child support, garnishments, tax levies for employees, etc. Collaborates with payroll vendor to solve discrepancies, test upgrades and research data. Ensures compliance with and stays abreast of state and federal laws. Performs research and provides recommendations and guidance as needed. Stays current on payroll processing and legal issues to interpret IRS, FLSA and Worker's Compensation requirements. Reviews monthly, quarterly and annual reports i.e. W-2s, 941s, 940s, etc. Reconciles payroll to general ledger. Issue or reissue physical checks as needed. Performs daily reconciliation of general ledger cash receipts and prepares daily deposit. Maintains database of special assessment accounts and prepares annual report of special assessments to be certified with the County Clerk to include splits on plats and parcels; billing each district, providing information and preparing all documents. Monthly reconciliation of court transactions, trash stickers and facility deposits. Journal Entries for daily deposit. Daily reconciliation of SHAC deposits including discrepancies and sales tax. Accounts Payable Review and backup for Accounts Payable as needed. Assist customers with utility billing questions as a backup, including setting up accounts, parcels, etc. Provide petty cash to employees and reconcile petty cash bag. Provides training to co-workers and new employees as needed Performs other duties as assigned. Duties, responsibilities, scheduling, shift assignments and work location, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Section III: Education, Formal Training and/or Certifications This position requires a Bachelor's Degree in accounting. Certified Payroll Professional (CPP) designation is a plus. Experience may be substituted for education at a one-to-one ratio. Section IV: Experience Two years' experience in accounting required preferably in the public sector. One year of full payroll processing to include working within a payroll application system and manual paycheck creations required. Experience with Paycor preferred. Experience setting up and maintaining excel spreadsheets. Section V: Special Knowledge, Skills and Abilities Attention to detail, analytical skills including research skills, ability to interpret data, ability to analyze information; computer software skills to include Microsoft Office 365, Excel, Word, and Outlook; knowledge of payroll processing systems specifically Paycor and Tyler Incode desired; Human relations and interpersonal skills; ability to maintain confidentiality; time management to include the ability to manage multiple concurrent projects and deadlines. Problem Solving: Extensive problem solving is involved in this position. This employee encounters problems with payroll and system issues as well as reconciliations. Works closely with the Human Resources Director for employee specific payroll items. May work with the Sr. Accountant to resolve problems as well. Decision-Making: Extensive decision making is involved in this position. This employee makes decisions about performing daily duties in the most efficient manner. Supervision: This position is subject to supervision from the Finance Director and the Human Resources Director but does not have supervisory responsibilities over subordinate personnel. Financial Accountability: This employee is responsible for department resources, reconciliations, Accounts Payable review and backup Accounts Payable processing. Personal Relations: Daily contact with the general public, co-workers, and supervisory personnel is expected. Section VI: Physical, Environmental, and Special Working Conditions Physical demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, stand, communicate, use hands and fingers, reach and manipulate objects, tools or controls; minimal physical exertion; involves moving objects weighing up to five pounds on a regular basis and may infrequently require moving materials weighing up to 25 pounds; reach with hands and arms; and talk or hear. The employee is occasionally required to walk. Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus; manual dexterity and coordination are required while operating equipment such as computer keyboard, calculator, and standard office equipment. Usual office working conditions; the noise level is typical of most office environments. Work environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Compensation details: 27.99-42.37 PI2fa4ee5-