Rise Academy

Description: About Rise Academy Rise Academy is a small, tuition-free private Christian high school located in the East End of Richmond, Virginia. Our mission is to provide a high-quality, faith-based education that equips students with the academic, social, and spiritual tools they need to thrive in life, college, and career. We are seeking a dedicated and detail-oriented Financial Operations Coordinator to join our team and play a key role in managing the school's financial systems and processes. The Financial Operations Coordinator ensures the accuracy, completeness, and timeliness of Rise Academy's financial operations. This role requires meticulous attention to detail, strong problem-solving abilities, and the ability to work collaboratively across departments to support financial integrity, compliance, and strategic decision-making. Working at Rise Academy Rise Academy is committed to creating a collaborative, joyful, and mission-driven work environment. As part of a small and passionate team, you will help shape the future of education in Richmond's East End. Transaction Oversight & Data Entry Follow up to ensure financial transactions are completed, properly approved, and documented. Review transactions and post to QuickBooks accurately and promptly. Serve as Ramp account administrator, including: Locking cards Ordering replacements Troubleshooting card issues Addressing suspected fraud attempts Recording Income & Deposits Record all income sources, including: Donations via check, Givebutter, ACH, PayPal, and stock Tuition payments from FACTS and or Blackbaud School Nutrition Program (SNP) reimbursements Interest earned on accounts Record and reconcile bank deposits. Record journal entries for: Payroll (automated process anticipated) Refunds, Davenport interest, and other manual adjustments Record expenses and other outgoing payments. Account Reconciliation Reconcile bank, brokerage, and credit card accounts monthly. Reconcile QuickBooks income to Salesforce income (monthly; this has been paused recently but needs to resume). Payroll & Benefits Support Support payroll processing in collaboration with the Director of Human Resources: Assist with complex calculations Review payroll reports and file yearly payroll tax reports Submit 401(k) contributions (and HSA when applicable). Prepare a 940 reconciliation worksheet. Financial Reporting Generate monthly financial reports, summary memos, and presentation slide decks. Report financials to the Board Finance Committee and support complete Board reporting. Produce monthly program-level financial reports. Cash Management & Payment Processing Deposit checks on time. Approve ACH transactions via Positive Pay. Create and approve ACH batches for bi-monthly donation transfers (dual approval process). Transfer funds as needed, including: EISTC disbursements Line of Credit draws/repayments Savings transfers Support Line of Credit renewals and respond to bank inquiries. Export SNP transaction lists and share them with internal stakeholders monthly. Accounts Payable & Disbursements Process payment requests through and notify requestors. Issue paper checks when needed. Journal Entries & Financial Controls Record accruals and deferrals; reverse prior year entries as needed. Capitalize assets and maintain asset records. Prepare: Functional expense allocation worksheet Restricted funds worksheet Maintain the Rise Richmond Restricted Funds spreadsheet. Audit & Compliance Collect documentation and respond to auditor requests during and after fieldwork. Support the preparation of annual audit workpapers. Complete annual filings: Personal Property Tax (Tangible Business Property) PCORI Fee (Form 720) 1099s for contractors/vendors Budget Development, Analysis, & Management Create, maintain, and update annual budget spreadsheets and templates for internal use. Collaborate with the Head of School/Executive Director and Board of Trustees during the annual budgeting process, providing financial data, forecasts, and recommendations. Monitor actual expenditures against the approved budget, identifying and investigating variances. Update budget records to reflect approved changes and ensure internal systems remain accurate and current. Record approved budget in QuickBooks for ongoing reporting. Knowledge/Skills/Abilities: Knowledge: Financial Management: Strong understanding of financial principles, including transaction oversight, income recording, expense tracking, and account reconciliation. QuickBooks Proficiency: Knowledge of QuickBooks for financial data entry, transaction posting, and reporting. Payroll & Benefits Administration: Knowledge of payroll processing, tax reporting, and benefits management, including 401(k) and HSA contributions. Bank Reconciliation: Knowledge of reconciling bank, brokerage, and credit card accounts, including understanding of general accounting principles and financial statements. Regulatory Compliance: Knowledge of regulatory requirements for reporting and tax filings, including the Personal Property Tax, PCORI Fee, and 1099 reporting. Audit & Compliance: Familiarity with auditing processes, including preparing workpapers and responding to auditor requests. Budgeting & Financial Analysis: Understanding of the budget development process, financial forecasting, and variance analysis. Skills: Attention to Detail: Ability to ensure accuracy in financial transactions, income recording, and expense reporting. Communication: Strong written and verbal communication skills to present financial reports to stakeholders, including the Board and internal team members. Problem Solving: Ability to identify discrepancies or issues (e.g., suspected fraud or transaction errors) and resolve them on time. Technical Proficiency: Skilled in using QuickBooks and financial reporting software, with the ability to troubleshoot technical issues related to systems and accounts. Time Management: Strong organizational skills to handle multiple responsibilities, meet deadlines, and ensure timely processing of financial transactions. Collaboration: Ability to work effectively with cross-functional teams, including the Director of Human Resources, Head of School/Executive Director, and Board of Trustees. Abilities: Transaction Oversight: Ability to manage financial transactions from start to finish, ensuring they are completed, approved, and documented accurately. Data Entry & Record Keeping: Ability to input data accurately and maintain comprehensive financial records. Reconciliation: Ability to reconcile various accounts, including bank, brokerage, and credit card accounts, while ensuring consistency between QuickBooks and Salesforce. Financial Reporting: Ability to generate clear and concise financial reports, summaries, and presentations for internal and external stakeholders. Compliance & Documentation: Ability to support compliance efforts by collecting documentation, responding to audit requests, and preparing necessary filings. Budget Management: Ability to assist in the creation, maintenance, and tracking of budgets, ensuring accurate financial forecasting and expenditure monitoring. Requirements: An associate's or Bachelor's degree in Accounting, Finance, or a related field is preferred. Minimum 2-3 years of experience in nonprofit or school-based finance or bookkeeping. Proficiency in QuickBooks, Excel, and ; experience with Salesforce, Givebutter, Blackbaud, and FACTS is a plus. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Commitment to Rise Academy's mission and values as a faith-based educational institution. High integrity and discretion in handling sensitive financial data. Preferred: Knowledge of EISTC (Education Improvement Scholarships Tax Credits) and NAP (Neighborhood Assistance Program) tax credits Experience supporting financial audits and regulatory filings. Rise Academy is an equal opportunity employer. Rise Academy does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law. Compensation details: 0 Yearly Salary PI28776eb5-