Affinity Management Services LLC
Miami, Florida
Description: Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, Palm Beach, and Collier County! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative services. As the demand for our services continues to grow, we are looking for individuals to join us on our quest to empower and transform each community we partner with. Position Overview: As a Community Association Manager at Affinity Management Services, you will play a pivotal role in fostering thriving and well managed communities. Your responsibilities will include cultivating positive relationships with association boards, addressing unit owner's needs, managing vendors, and overseeing the association's finances. You will also have the opportunity to prepare budgets, lead major improvement projects, and respond to emergencies, all while ensuring clear and effective communication with stakeholders. JOB DUTIES Create, grow and manage healthy and positive relationships with the board of directors of the association. Assist unit owners with their service requests. Review, analyze, and resolve requests submitted by unit owners. Foster relationships with association vendors to ensure cooperation. Manage and supervise the quality of work while the vendor is providing their services to the association. Manage the association's finances. Know and understand the association's financial statements. Provide the board the necessary guidance they'll need to make sound decisions. Prepare the association's annual budget. Analyze the association's expenses item by item and suggest the adequate funding amount to meet financial responsibility. Provide administrative support. Prepare the necessary documentation to support the association's meetings. Receive and process important correspondence. Prepare a management plan and utilize it as guidance and to set the right expectations with the board. Prepare RFPs for job requests and analyze the bids to ensure an accurate comparison and presentation of project specifications. Respond to and act on association emergencies. Manage major improvement projects. For Capital improvements exceeding $10k, prepare RFPs, coordinate meetings, oversee vendor interactions. Communicate with board, unit owners, vendors and government agencies in a clear, thoughtful and consistent manner. Requirements: REQUIREMENTS: Bilingual (English, Spanish) Preferred. Active CAM License. Minimum 5 years of management experience. Experience with High-Rise Condominiums and HOA Management. General Computer Skills. JOB SPECS: Schedule: Monday Friday 9am 5pm (Nighttime Meetings & Emergency Calls Will Be Required) Salary: Based on Experience Paid Time Off 11 Days Who We Are: At Affinity Management Services, we are passionate about community association management. We value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments. Our Values: We lead with the following values: Relationship Focus: Be Reliable To All Take Ownership Work Collaboratively Teamwork: Commit to Self-Development Set High Standards Hold yourself & others accountable. Professionalism: Instill Trust Be Open & Honest Be an active listener Solutions Driven: Get things Done Achieve Results Think outside the box Celebrate the Wins: Praise our Milestones Highlight Achievements What We Offer: We invite you to be a member of our team, where you can enjoy a comprehensive benefits package, including: - Fully paid medical insurance option for employees - Voluntary dental, vision, life insurance, and short-term disability - 401(K) Plan after 90 days of employment Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment. You will have opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support to help you achieve your career development aspirations. Note: The company provides a disclaimer that the job post may not be an exhaustive list of all responsibilities and requirements, and the essential functions of the job may change based on business necessity. Affinity Management Services is committed to a non-smoking and drug-free environment. We are dedicated to fair treatment of all applicants and associates without regard to factors such as race, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity, as protected by law. Compensation details: 0 Yearly Salary PI5-
Description: Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, Palm Beach, and Collier County! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative services. As the demand for our services continues to grow, we are looking for individuals to join us on our quest to empower and transform each community we partner with. Position Overview: As a Community Association Manager at Affinity Management Services, you will play a pivotal role in fostering thriving and well managed communities. Your responsibilities will include cultivating positive relationships with association boards, addressing unit owner's needs, managing vendors, and overseeing the association's finances. You will also have the opportunity to prepare budgets, lead major improvement projects, and respond to emergencies, all while ensuring clear and effective communication with stakeholders. JOB DUTIES Create, grow and manage healthy and positive relationships with the board of directors of the association. Assist unit owners with their service requests. Review, analyze, and resolve requests submitted by unit owners. Foster relationships with association vendors to ensure cooperation. Manage and supervise the quality of work while the vendor is providing their services to the association. Manage the association's finances. Know and understand the association's financial statements. Provide the board the necessary guidance they'll need to make sound decisions. Prepare the association's annual budget. Analyze the association's expenses item by item and suggest the adequate funding amount to meet financial responsibility. Provide administrative support. Prepare the necessary documentation to support the association's meetings. Receive and process important correspondence. Prepare a management plan and utilize it as guidance and to set the right expectations with the board. Prepare RFPs for job requests and analyze the bids to ensure an accurate comparison and presentation of project specifications. Respond to and act on association emergencies. Manage major improvement projects. For Capital improvements exceeding $10k, prepare RFPs, coordinate meetings, oversee vendor interactions. Communicate with board, unit owners, vendors and government agencies in a clear, thoughtful and consistent manner. Requirements: REQUIREMENTS: Bilingual (English, Spanish) Preferred. Active CAM License. Minimum 5 years of management experience. Experience with High-Rise Condominiums and HOA Management. General Computer Skills. JOB SPECS: Schedule: Monday Friday 9am 5pm (Nighttime Meetings & Emergency Calls Will Be Required) Salary: Based on Experience Paid Time Off 11 Days Who We Are: At Affinity Management Services, we are passionate about community association management. We value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments. Our Values: We lead with the following values: Relationship Focus: Be Reliable To All Take Ownership Work Collaboratively Teamwork: Commit to Self-Development Set High Standards Hold yourself & others accountable. Professionalism: Instill Trust Be Open & Honest Be an active listener Solutions Driven: Get things Done Achieve Results Think outside the box Celebrate the Wins: Praise our Milestones Highlight Achievements What We Offer: We invite you to be a member of our team, where you can enjoy a comprehensive benefits package, including: - Fully paid medical insurance option for employees - Voluntary dental, vision, life insurance, and short-term disability - 401(K) Plan after 90 days of employment Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment. You will have opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support to help you achieve your career development aspirations. Note: The company provides a disclaimer that the job post may not be an exhaustive list of all responsibilities and requirements, and the essential functions of the job may change based on business necessity. Affinity Management Services is committed to a non-smoking and drug-free environment. We are dedicated to fair treatment of all applicants and associates without regard to factors such as race, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity, as protected by law. Compensation details: 0 Yearly Salary PI5-
Affinity Management Services LLC
Miami, Florida
Description: Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County for the last 14 years! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative services. As the demand for our services continues to grow, we are looking for individuals to join us on our quest to empower and transform each community we partner with. Position Summary: The Director of Association Support is responsible for overseeing the financial, accounting, and reporting functions within our organization. This position ensures compliance with contractual obligations, Generally Accepted Accounting Principles (GAAP), and Florida statutory requirements. This role will oversee multiple departments, including Accounting, Customer Care, and Property Transitions, ensuring seamless integration and functionality. Key Responsibilities: Staff Leadership and Management: Lead by example, embodying the company's vision, mission, and values. Manage a team of skilled accounting professionals, fostering a focus on operational business partnership and support. Invest in personal career development, including software training and relevant seminars. Build relationships with industry leaders through industry-specific seminars and training to enhance the organization's market presence and departmental efficiency. Support subordinate managers in recognizing core competencies and providing development opportunities. Develop and drive departmental metrics in alignment with the leadership team's objectives. Prioritize meeting and exceeding customer requirements and expectations. Effectively handle conflicts, challenges, delegation, and mentorship. Financial Management: Ensure the timely and accurate delivery of scheduled association financial statements and reporting. Enforce all collection policies, ensuring necessary funding for all properties and accuracy of membership-related data. Oversee the proper filing of association Compilation, Review, or Audits. Streamline invoice processing and cash disbursements to ensure timely vendor payments. Establish and enforce internal controls and segregation of duties to prevent financial risk and fraud. Assess, formulate, and monitor relevant metrics to drive departmental performance. Develop policies, procedures, and systems to enhance department performance and delivery of financial statements and administrative contractual services. Ensure timely and accurate reporting and analysis of departmental trends to support positive business outcomes. Board Relationships and Conflict Resolution: Develop and maintain strong relationships with the board members. Effectively manage and resolve conflicts within the organization and with external stakeholders. Ensure clear and transparent communication with the board and other key stakeholders. Requirements: At least 8+ years of experience managing multiple departments including Accounting, Customer Service CPA in Florida required. Deep understanding of company Operations Bachelor's degree in accounting, business administration, or a related field; Profound understanding of strategy implementation through tactical leadership. Proficiency in collaboration with the Executive Team, Leadership Team, Board Members, and staff. A commitment to creating a collaborative and positive work environment. Strong relationships with team members and key vendors. Strong project management, interpersonal, and leadership skills. Advanced knowledge of MS Office (Excel, Word & Outlook). Willingness to travel to Board Meetings (Tri-County) as required (15% of the time). Familiarity with Tops Software and/or AvidXchange preferred. Success Criteria: A visionary capable of evaluating situations, developing plans, and executing them successfully. Committed to creating efficiencies that support organizational growth. A strategic leader driven by quality and service for the associations we serve. An exceptional communicator who listens, integrates feedback, and shares insights and recommendations. A skilled problem-solver with a talent for developing processes, managing resources, and leading change initiatives. An effective relationship manager, well-versed in Common Interest Realty Associations accounting methodology and Florida statutory laws. Who We Are At Affinity Management Services, we are passionate about community association management. We value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments. Our Values: We lead with the following values: Relationship Oriented: We exceed expectations and build lasting relationships. Teamwork: We collaborate and take collective ownership of our clients' needs. Professionalism: We hold ourselves to a high standard and have a continued commitment to self-development. Solutions oriented: We anticipate, adapt, and implement the right strategy and process. What We Offer: We invite you to be a member of our team, where you can enjoy a comprehensive benefits package, including: - Fully paid medical insurance for you and your family - Voluntary dental, vision, life insurance, and short-term disability - 401(K) Plan after 90 days of employment Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment. You will have opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support to help you achieve your career development aspirations. Note: The company provides a disclaimer that the job post may not be an exhaustive list of all responsibilities and requirements, and the essential functions of the job may change based on business necessity. Affinity Management Services is committed to a non-smoking and drug-free environment. We are dedicated to fair treatment of all applicants and associates without regard to factors such as race, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity, as protected by law. PIffa6d6d11b56-6442
Description: Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County for the last 14 years! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative services. As the demand for our services continues to grow, we are looking for individuals to join us on our quest to empower and transform each community we partner with. Position Summary: The Director of Association Support is responsible for overseeing the financial, accounting, and reporting functions within our organization. This position ensures compliance with contractual obligations, Generally Accepted Accounting Principles (GAAP), and Florida statutory requirements. This role will oversee multiple departments, including Accounting, Customer Care, and Property Transitions, ensuring seamless integration and functionality. Key Responsibilities: Staff Leadership and Management: Lead by example, embodying the company's vision, mission, and values. Manage a team of skilled accounting professionals, fostering a focus on operational business partnership and support. Invest in personal career development, including software training and relevant seminars. Build relationships with industry leaders through industry-specific seminars and training to enhance the organization's market presence and departmental efficiency. Support subordinate managers in recognizing core competencies and providing development opportunities. Develop and drive departmental metrics in alignment with the leadership team's objectives. Prioritize meeting and exceeding customer requirements and expectations. Effectively handle conflicts, challenges, delegation, and mentorship. Financial Management: Ensure the timely and accurate delivery of scheduled association financial statements and reporting. Enforce all collection policies, ensuring necessary funding for all properties and accuracy of membership-related data. Oversee the proper filing of association Compilation, Review, or Audits. Streamline invoice processing and cash disbursements to ensure timely vendor payments. Establish and enforce internal controls and segregation of duties to prevent financial risk and fraud. Assess, formulate, and monitor relevant metrics to drive departmental performance. Develop policies, procedures, and systems to enhance department performance and delivery of financial statements and administrative contractual services. Ensure timely and accurate reporting and analysis of departmental trends to support positive business outcomes. Board Relationships and Conflict Resolution: Develop and maintain strong relationships with the board members. Effectively manage and resolve conflicts within the organization and with external stakeholders. Ensure clear and transparent communication with the board and other key stakeholders. Requirements: At least 8+ years of experience managing multiple departments including Accounting, Customer Service CPA in Florida required. Deep understanding of company Operations Bachelor's degree in accounting, business administration, or a related field; Profound understanding of strategy implementation through tactical leadership. Proficiency in collaboration with the Executive Team, Leadership Team, Board Members, and staff. A commitment to creating a collaborative and positive work environment. Strong relationships with team members and key vendors. Strong project management, interpersonal, and leadership skills. Advanced knowledge of MS Office (Excel, Word & Outlook). Willingness to travel to Board Meetings (Tri-County) as required (15% of the time). Familiarity with Tops Software and/or AvidXchange preferred. Success Criteria: A visionary capable of evaluating situations, developing plans, and executing them successfully. Committed to creating efficiencies that support organizational growth. A strategic leader driven by quality and service for the associations we serve. An exceptional communicator who listens, integrates feedback, and shares insights and recommendations. A skilled problem-solver with a talent for developing processes, managing resources, and leading change initiatives. An effective relationship manager, well-versed in Common Interest Realty Associations accounting methodology and Florida statutory laws. Who We Are At Affinity Management Services, we are passionate about community association management. We value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments. Our Values: We lead with the following values: Relationship Oriented: We exceed expectations and build lasting relationships. Teamwork: We collaborate and take collective ownership of our clients' needs. Professionalism: We hold ourselves to a high standard and have a continued commitment to self-development. Solutions oriented: We anticipate, adapt, and implement the right strategy and process. What We Offer: We invite you to be a member of our team, where you can enjoy a comprehensive benefits package, including: - Fully paid medical insurance for you and your family - Voluntary dental, vision, life insurance, and short-term disability - 401(K) Plan after 90 days of employment Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment. You will have opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support to help you achieve your career development aspirations. Note: The company provides a disclaimer that the job post may not be an exhaustive list of all responsibilities and requirements, and the essential functions of the job may change based on business necessity. Affinity Management Services is committed to a non-smoking and drug-free environment. We are dedicated to fair treatment of all applicants and associates without regard to factors such as race, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity, as protected by law. PIffa6d6d11b56-6442